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Home My WebLink About04-26-2023 CC Wksp Minutes01) Of SE3ASTIAN HOME OF PEUCAN ISLAND SEBASTIAN CITY COUNCIL PROJECTS WORKSHOP MINUTES WEDNESDAY, APRIL 26, 2023 — 5:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Jones called the workshop to order at 5:00 p.m. 2. A moment of silence was held. The Pledge of Allegiance was recited. 4. ROLL CALL Mayor Fred Jones Vice Mayor Chris Nunn Council Member Kelly Dixon Council Member Ed Dodd Council Member Bob McPartlan Staff Present: City Manager Paul Carlisle Interim City Attorney Andrew Mai City Clerk Jeanette Williams Administrative Services Director/CFO Ken Killgore Accounting Services Manager Jennifer Smith Leisure Services Director Brian Benton Community Development Director Lisa Frazier Community Development Manager Dorri Bosworth Building Official/Fire Marshal Wayne Eseltine City Engineer/Public Works Director Karen Miller Procurement Manager Don Wixon Human Resources Manager Cindy Watson Airport Manager Jeff Sabo Golf Pro Greg Gardner Police Chief Dan Acosta 5. DEPARTMENT PROJECTS A) Administrative Services Human Resources Projects Workshop April 26, 2023 Page 2 The Human Resources Manager reported that she is using NeoGov recruitment service to fill the vacant positions with great success; she is in the process of updating the job descriptions. Management Information Services The Management Information Services Manager reported that she is continuing to add and modify phones on the new system; she is about to close out the replacement of the cameras in the Council Chambers and she is experiencing supply chain issues in ordering some of the needed technology hardware. Contracts & Procurement The Procurement Manager reported that he has been working on the following contracts: airport hangars; golf course netting; financial auditing; Stonecrop drainage improvements; hangar C office improvements; professional landscaping services; generator transfer switches; golf cart batteries and lighting for airport Runway 5-23. B) Building Department The Building Official reported that the project to renovate the front counter was underway to create more office space and a customer friendly environment. C) Community Development Department Communitv Redevelopment Agency (CRA) The Community Redevelopment Agency Manager reported that the Community Development Block Grant Program was in its 0 successful year; staff is securing a FIND grant to extend the land lease and docks for the commercial fishermen; they are working on updating the kiosk signs at the riverfront; they are working on the permitting requirements to install artificial reefs; the repaving of U.S. 1 should start in 2024; she is working on a second FIND grant for the parking of the marine vessels; she is working on a water use plan to be inserted in the 2040 Comprehensive Plan; she is working the coastal resiliency plan to enhance the City's grant applications in the future; and staff is working with the County on the scrub jay easement. Planning & Zoning With regards to planning and zoning, she advised the department strives to turn comments around within 30 days. D) Golf Course The Golf Pro reported that the net replacement is on the agenda for later in the evening; he expected delivery of the golf carts around January 2024; they are thinking of bringing on a staff mechanic in the cart barn; the ice machine will be delivered in May; they plan to improve the drainage at Hole 15 and overhaul the sand bunkers; he would like to replace the doors to the club house as they can't get parts for repair anymore; the carpeting in the golf shop will be replaced Projects Workshop April 26, 2023 Page 3 October 1; he plans to replace some of the piping on the irrigation pump state; and he plans to increase the 10'h fairway hole to help with drainage. E) Leisure Services The Leisure Services Director distributed a chart outlining the projects he is overseeing. (See attached) F) Police Department Code Enforcement The Police Chief reported the flooring installation has been completed and they are utilizing remaining funds to clean the air ducts; seven vehicles are being outfitted and should be delivered soon; the armored vehicle is currently being built; the logo is currently being installed on the COPE trailer; staff has received quotes in the investigation equipment but it is better to wait to order since the technology changes so quickly. G) Public Works/Engineering The Airport Manager reported that the Hangar D project is overdue and the City is seeking liquidated damages; the sewer installation is complete, staff is waiting for the release from Indian River County utilities; staff is currently negotiating with Wright Construction to design the four square hangars; the RFQ is going out for the hangar C office improvements; monies from the airport rescue grant is helping to repaint the tenant building; the design improvements of Runway 5-23 is currently in progress; Runway 10-28 was completed last week; the City has been notified that the rehabilitation of Runway 5-23 has been awarded; staff anticipate the runway debris blower to be delivered in the next 3-4 weeks. The City Engineer reported the final invoices transferring the new Public Works facility will be paid next week; staff should have the comments regarding the stormwater master plan at the end of May; staff is waiting for Brightline to finish construction before putting in the sidewalks on Barber Street. She said the road improvements on the Pavement Management six year plan have gone over budget and staff is trying to prioritize which roads should be completed first; staff has identified a leak in the Concha Dam and they are trying to determine if more engineers should be involved and how to repair the leak; staff is waiting on FPL to put in the transformers in the Tulip Habitat restoration project; the City is going out to bid for the Gardenia Ditch; the Schuman box culvert has been designed and staff is adding it to the LMS list to receive funding; staff is looking for a piggyback contract to purchase the concrete truck; the bucket, dump, and brush vehicles are waiting to be built; the sidewalk joint separating on Indian River Drive will be incorporated into one continuous design to mitigate drainage; the bulldozer should be in at the end of summer; and the Periwinkle Pond fountain will be purchased by the summer; Projects Workshop April 26, 2023 Page 4 6. PUBLIC COMMENT — There was no public comment. COUNCIL COMMENT Council Member Dodd thanked staff for the update and suggested maybe giving future updates every six months. Vice Mayor Nunn agreed and thanked staff for the update. Council Member Dixon said it was great to see staff get the best for the City at a great cost. Council Member McPartlan noted that staff goes over and above. He would like to hear what the departments need. He asked if the Building Department's process is compatible with surrounding agencies; he would be interested in license plate readers along US 1 and CR512; he would like to hear what the City Engineer needs; he asked how long would it take to cut all of the swales in the entire City; and where are the roads after the six year maintenance. Being no further business, Mayor Jones thanked staff for the update and adjourned the workshop at 6:10 p.m. Approved at the June 14, 2023 Regular City Council meeting. Mayor Fred Jones ATTEST: 1 anette Williams, City Clerk �' ; �',;- CITY OF SEBASTIAN, FLORIDA CAPITAL PROJECT STATUS REPORT AS OF 04121Y23 Year I Funding Proper Expenses. Purchase Funds I Pm eq Anted Inespi Fred 9 Fan ed Description Source Budied To Data Orden Ram a Managers C left.. Gate Commorsto Continuing to add&modify phones. Working wlRing Central on SMS because of business low 1 A2104 MI Phone System par 100000 a3.607 - 1Q193,_ BBR 9130MO23 chnages regarding usage_ Will alartrawrinngtheauto aftendantwith the depts. Received (20) monitors. Received quotes from Dell for desktop machines Nat are based sap Dependenton availability(10) computer with mothers will be purchased in Me new future. Evaluating needs for 2 A2301 FY23 CitywideCompule. oar 76,108 7071 69.037._ BRR Supply Chain rommining computers that are over Me age of 5 yip. '(4) PTZ cameras received! for Council Chambers. May need to make an additional purchase for 3 A2302 FY23 COSWEquipment per 15000 14140 _860. BBR 4I30/2023 _'� In.. camerae. Dependenton 'PO issued for (11) switches tu update Airport and PW Complex infrastructure. Stall ewal8ng 4 A2303 FY23 Network Infrastructure best 50,077. 2804 6,192 41082 BBR Supply Chain updateonaymllabiih ofoMerpewsnesdeplo_wntinuetol�rgve reliability Dependenton (2) Synclogy units arrived. Currently moving from old back-up to new back-up system. Awaiting 5 A2304 FY23 Backup System Udale oar 40,000 17,466, - M634 BBR Supply Chain _update on Possible availability of (2) mom pieces for Me new PW Com pound. (7) Variants cameras & (7) cradlepoints received for parks (1) comma mraived for Evidence Dependenton Compound May order l additional comes & cradlepoint along with l speciality oamaa for Twin 8 A2708 FV23 Sewnly Cameras osr 28.700 _ 21,110 _ _ - 7.590 BBR Supply Chain 'Piers 7 A230] FV23 PD Body Worn & Vehicle Cameras par 88,183. 39.292. - 48892 BBR 5/30/2023 moments do. 11/0102 & 05M1/23 Dependenton CAPERS renewed lhm July 202375%payment made M SOMA Global. OngpMgmeaungswith (Vendor 8 A2206. FY22 CAD/RMS$ starrU date Y� oar 141,925 112,069 - 29856 BBRIOA Vendor to hammer out orkflow and the needed design changes. DependentonCAPERS renewed thro July 2023.75% payment made tc SOMA Global. On oingme lingswith 9 A2308 FY23 CAD/RMS System Update _miT 60775 14000 - 48775 BBR/DA Vendor Vendor to hammer out workflow and Me needed design changes. 10 FY22 Front Counter RencyatlonsSBldn Dept) 490 1.60 186874 0 186 774 0. WE 8/1/2023 PO Issued to Building Time Construction Housing repairs almost completed for (4) homeowners FY 211 Delays due W material Sept 2023 shortage. Short listed 9 applications based on income for FV 22/23. Next step will be advertising 11 M007 FY20 CDBG Grant Progrion coma 515.175 298.138 28,1167 188.870 LF for contactors to provide est of project need/cost. r Presentation to PO issued In Schulke for submerged land tease expansion. Seagmss Bed Survey in June. FIND Ganlapplibation submitted March 27 for expansion of SLL taunting and design. FIND 12 A2220 FY22 Working Waterfront(Landsca inP SiGnai&Deck eft, 50,000 3.500 6.500 40,000 LF FIND June 16-17 presentation In June. Sept 2023 Met with sign vendor regarding design and fooation In 2022. Have requested follow up meeting. 13 A2322 FY_23 Kiosk Signs can 15,0_00_ _ 15000 LF Fln01 to CFO June DEO Gant fm CRA MP update. PO issued to GAl Consultants. Deliveralski 2 & 3 complete. 30 Finalplan dmRdeliverableto DEO June 9. Presemlo CRAJune28M.Nomatchreimbursable 14 A2323 FY23' CRA Sustainable Ewnom)c RmOevelppnent Plan pFo ]0,000 30,000 40,000 - tF gent pmsem corxzpl plesetll Hanson Slreetlmpmvementfunds. Set aside until finalization of CRA MP Update Due June 30. 15 A2326 FY23 Riverview Area Improvements psi 73591 - 73.591 LF ew16 CRA June 2B Release contract for design and permdting by Sept. .Demonstration at Earth Day EvaMApd122 Permitltlrg and grant application In process 16 1A2326 FY23 Adifidal Reef Grants ARPA 3.500 - 2.500 LF Year Prgl a._ Funded'.sentenced 17 A2338 FY23 US1 Pattemed Paveways 19_ FY23 _ FI_NDGearlApe 20. FY23 Water Use Plan Comp Plan, Amend 21 FY23 Coastal Resiliency Grant Plan Update 22 FY23 Disposition of Public Property _RFP's 23 FY23 CRA Annual_ Repel ry City Wide HCP Final AgreementlConsea8on 24 FV23 Easement 25 FY22 Ditch # 15 Improvements (Goff Course} 26. A2314 FY23.(60)Golf Cads 27 - 1 Ice Machine (Golf Course) _ 28 FY23 Range Netting Golf Course) _ 29 A2126 FY21 Yacht Club Seawall 30 A2215 FY22 Leisure $ervlpes Truck 8 Mower 31 A2221, FY22. BSSC Baseball Backstops Fureft _ —Project EaPanws Purdusa _ Funds Project Anticipated Source. _ Budwt To Date orders Remenins Man ... es camoiiii min Comments Payment made to FDOT. Project Stand Date 2024 osr _ 480,105 480.105 _ - _ __ LF - Pen of Su5lainabla Sebeatian. P,asenl W NRB Idbwirq FaM Day 0baa6ro3po _ 15,000, 0. - 15.000 LF _ Presentationlo FWCARCSOICiy manna, vessels faddy -design and dkknMmg submitted Maroh 27N. 100,000 _LF FINDJune18-17 PemdtlingwlNFDEPby Sepi SJRWMD/DEO Water Use Plain required by SJRWMDWbeadded to Comp per. IUUCSA-Due Augualinal af51p31fe 12,000 0 12,000 0 LF August 82023 IOSJRWMD 12months from execution of Coastal Resiliency update in accordance with new FDEP rules. Improves ell for fol SW 120,000 LF contract grants. Awaltng final mnlractlmm FDER No maldh required. Including LMS Plan update We. _ May llth Agenda RFP approval CRA Board May 24. City owned proeardea known as Harper Lights and Old LF Compound. Following approve, solicitations released. April 26th Agenda CRA acted approval April 26% LF SePt2023 USFWS Conservation Easement plus amvey under review. FlnalreviewlepracesswiMCounly. ----an, 32 A2222 FY22 Piaygrou rovements _ __. as 33 A2224 FY22 RMervlew Park Enhancements prep Sim. 1,493 528,640 7,889. 0; 528,840 _ 77,000_ IN. _ 358,962 351,752 33,657, 10272_It_ 23,260 75,060 104,026 1,526 102.474 4.350 3,507 75,0001 BB 26 BB 4.350 BB Summer 2023 Rpa remivatl. W WIWto Wplannetl Wr Summm20M3 nplayretlp Jan 2024 PO issued W Club Car. Jan =4 Mat", estimals. 2023 . Po issued to InW=a l Restaurant Oimibutors- May delivery expected. Going W City Council for approve on April 26, nets and h nev,dre for both golf cource driving July 2023 range and airport ekng left We of holeN. _ We are deal procumng cost esfireaWs for Me installation of a fence along Oro Southern boundary of this prepaM. We antcipate receMng all cost estimates for metal were Me boat two _ 8/31/2023 weeks. PO issued to BmtOW for F 150 in November of 2021, all have not received Me truck. Latent Al dealership in update sthat It is In line W receive Me sprsyn definer soon John Deere mower received and line for bed Imer pumhaeecempleted This projeclwas delayed from FY22 due W the castestmaWs provide wining in at over 6100 000. Sans currently working on Ore RFP document to put this project out to bid so that 9/1512023 work inn be dompletetl tlunng the late summar with no effects to Me Line League program. Easy Street Park and Filbert Street park playgrounds were approved by City Coined an March 22nd. UpdaW Nis week for Easy Street Park has a tentative installation doe d MidJuly. Update 8/31/2023 today for Filbon Street Park has tenatve installation date of Early August. Donlon from Brew Fesl HOWirq WMs forfuWre improvemenW. The Ciy atlditonaly received WA 52.500 from Me MU Behatest W increase Nis WWI to 54.350. I Yav _ _ _ Funtling,. _ dOWOOI _ProL¢¢t_ Ex'.._Purche_ _FUMs__ _PJ t Mlldoebtl lE. FF,.W o....W2, 9sg�. . toPst: 4Ngm. ._ R s MI g- Marsala; _comolNmn o.re corn)., RFP was put out on April2Mh. Bid opening Is sohetlubE for May 12M ON the plan is Or City 34 A2310 1131 PD Generator Transfer Switch p5T 200,ODD 200.000_ 88 7/31Q023 Council avard On May 24M. Current pmject at Histarbal School building is to replace (4) 2.5 tan units wire (2) 5 son sees. This Current Projem Includes electrical work to as done for both onus. M's have been Issued, wean for ele iviolan to 35 A2311 FY23 Air Conditioner Replacements_ _ DS. 25,000 -_ 9,762_ 15,248_ BB May 192023 scLedulewmklo be Eons. Then will follow wflb the ANC company installation Proj ktapproved. S 163,000 in estmaicd damage. Projeclwiil include Main Street atom slabd®SpNpossible, magatem, IR Drive light Pole replacements. IR Drive sklenaik repair. Yaold Club flack repair. Twin Pier cork repain/replamn ent. Twin Fiers skeptical, Twin Fiers Irtlgatbn. Twin Picas pavilion are sklewall, repair, City Hall roof repairs. C..Mr.Mrg for FDEP permit Dependent on to move forw2m on the vateftedprojeots. Yacht Club Goal Ramp cock repair will W first gam 36 M313 FY23 Hurricane Nicole FEW _ -, 1.063. 6,500_ (7,563)_ BB FEMA addressed ones we receive 6s FDF permit exemption for this site _ Cenbnnbl Commutae oar a nlly working ta gel sponsorships and also finaltring the budget for 37 A2315. FY23 10011 Anniversary Celebration GPNayke. 5,000. 2,500. -_ 2,500 BB 1218/2024 the ymarbl,cebbre6on Possibly move to This projects wrmrely, 11 Maagig FDEP pemM propesalg for ¢W.Ii. rehabitrion FY 2024 dependent following Hurricane Nicole. Likewise stag Is also speaking enth FlM in regards to potential on FEMA and mitigation eRons abrg this area of the RNerBant Once Mesa repairs are ma do. stag vdll be 38. A2320_ FY23 SwAnoendt Park OF 35,000. -. - 35,000-_ 8B_. FDEPapprovals ready to proceed care Me project _ _ Par,s BRecreation Mvknry C mmi has aliecated pardons of this to pay for the installation an ADA sidewalk at George Street Park playground. Reed Street No, playground ON (4 necessary) at Easy Street Park playground. Also. Filbert Speed Park will have an ADA peril, 39 A2321 FY23 Park improvements Ful 15,974. - - 15,974 BB _ _9115/2023 spotinstelled. Looking at hoping options and gear, cost esUmabs. Will redo bathroom fixtures B repebL 40 FY23 Yacht Club Interior lmpmvemenW Lueme s_.yw) p+pa5r{p5im 20,000. 0, -_ _ 20.00D BB _ _ 9/112023 GeW costestimebsfortheinterbr/exterior lighting We are pMrg cost estimates b install the same style flooring Mat wesjust bsbltaE In gm City Hall2rM Floor pmlecL Senior Career pan.opams asked us to hold o0 doing the project unM the 41 FY23 Senior Center Ca e(0tlwesenkaa Otm,"6011200 _ 10,500 0, -. 10.500 _ BS 8/31/2023 summe du tatheirsctreduing _ 42 FY23 Community Center Lightln LkW,e swvxw mpps�sa4sro_ $,000 O _ _ 5,000 _ BB 6/302023 PO udforjM1ta.E acted deliver,v2d waeks.ln-houca lnsUlUtbn will then fapow. PO issued b MN Sports for 0m pumM1aes of goal polls. M-ground sleeves and wind direction 43. FY23 . Football Goal Posts lLasuesww) mmstao¢aoo., 8,500 0 - 8,500. BB 711WO23 .flags."ch,de delivery in 3 weeks. 44. FY23 . Big Tex Treiler(Lehumse,x Ot0a5re0HW _ 7,450. 0 7,299, 151 BB 4/13Y2023 _ Toiler has been delivereel and ready for use 45 FY23 1/2 Ton Pick-UpTruck ltawmsenk«L obps7ep¢4ro 41,307 0 -_ 41,3W BB 9/30Y1023 Will purchase 12 ton pkk up Muck WolkirgwEh Man rooblainquotas row. PO issued to Superior Feoe, installation should begin in early to mkt June based on current 46 FY23 Chain Link Fence (Cemetery) W1pilepabp _ _21000 0. _91235 11.765 as 6/3012023 vendorscheduiin9 Dependenton upfi ue's schedule, no tentative data 47 FY23 1/2 Ton Pick-Uo(Fadlides Malnll 01DWSS-Se400 47.000 0. 46.607 393 8BTAC received. PO issued to Barlow Ford on l2/1&2022- Muck is at Me upkMv1Oodv shoo Yxr :ILI 48 FY22 PD Flood 49 A2207 FY22 Police Vehicles & Equipment (5) 50 M212 . FY22 PD Pick -Up Truck & Explorer 51 _ A2306 FY23 Police Vehicles & Equipment.(8) 52 A2309 FY23 PD Armored Vehicle PD Road Petrol Equip (Drori LPR's/8 Tase.2 LIOM UrshugRodies2 Night 1Asion/3 SET 53, FY23 HelmebllnVepa Guardian Angel Subscnption) 54 FY23 IED COPE Traller Wrap (using COPE funds) PD Investigations Equip (Video/eudlo recoi 55. FY23 ..area) 56 A1952 FY19 Hangar 57. A2150. FY21 . Eslablish Sewer Service®. AP 58 A2250 . FY22 Construct (4) Square Hangars 59 _ A2252 . FY22 .Hangar C Office Improvements 60 _ A2253 FY22 Airport Rescue Grant 61 . A2254 FY22 -Design Runway 05-23 Asphalt Rehab 62 A2350. FY23 Runway 10-28Raxiway solve, Markings 63 A2351. FY23-Runway0S23 Rehab 64 FY23 Runwav Debris Blower _ Puntlhp PreJed EryW... Purchaso Funds Project _ AntldonW siai aWep1 ! To Data OrUcrs Rrinonlinn III FJlpya!(_ I _]Qgymmt{ GF 39,000 20,617 - 18,383 DA/8B June 2023 Need b seal me floors and have A/C dusts cleaned. (5) laptops received. (5) Explorers ordered from Bartow Ford - at dealer awaiting radars to arrive DST 300.213. _ 1_4,983 277.507 7,723 DA AC End of May 2023 to do meu,ANng__ F150 (unknown due to recall) / Explorer's Replacements for PO 47 ItPD 82. PO's Issued to Bartow Ford F150 recalled for windshield wiper OF 103,584 - 103,334 251 DArrAC (End of May 2023) r(no li mowrd ame for di The Explorers waiting on the radar to go thin upftang. Unknown - not yet DST _ 512.200 425169+I_ _ 87,031 DMAC built PO issued W Salida Ford for 5 marked &(2) unmarked Explorers & (1) Maverick buck DST 310,000, _ 308,5001 500, DA I End of Ma 2023 POlesued b lntemakeel Armored Group - being built oversees. PO ksued W Flock for(4) LPR oamares. PO issued to Axon far (8) triers. Militated ro Inbapid 01eD4M39101 Ifor Guardian Mgel subscription. (2)dmnes,(2) nightvision mondevion (2) LIDARunits,(2)SRT 00043,ee6400 69,514 39,108 21,202 9,204 DA _Sept2023 helmets received. . b1.3E0SAW 5,000. 0 3,250. 1.750 DA May 2023 PO Issued to. Colossal Sigma 01D0n6o04o0 13.000 0 13,000 DA Sepi Working an quotes. Ust FDOTWT 1 2.317,253, 2,304,8.51.. _ 466875 (34,473)_ JS 4/30/2023 Mound. Tniswilldronbe mnled Sini nt ComleWnSWa and Con Mrwnlbefnuhetl. Physical work is done. Awaiting last Invoices and releases for submittal to FOOT f x-grent osutmirvawr40, 1,906,801 _ 1,686,408_ 70,182 _ 150,231. JS 4/30/2023 )close..M. working on bond for Ideas..1.1. to IRC. Wright Construction was selected m. the, RFD emcees, will start negpUa6ng contradi canning. FDOimeT 1570,000 101 1,569.899 JS 2/282024 and timelines. FOOnaON 70.000 - -. 70,000 ,. JS 12131/2023_ Workingonanew RFOtowoutin Aprilior Nis no Wmove forward. AIC undated, mMult for future EV clwging stations. AP Admin carpeting, & security emends FM_. 32.000 27.756 - 4.244 JS 8/30/2023 complele. PO issued To ICE -they have Bladed w.Wn on the erglneenrg aW design (80%plain complete). Surveyors love bean on site multiple times for tlo. collecdon. FMapplicadonfor — FFNFwimsT 221.394 86.423 134_.9_]0, 1 JS 6/3012023 actual Rehab won, is due June 15,201 F➢4adT 47.268. -. 47�68- (0).._ JS _ 4/12023 Work Is complain- waNn9 on thed. from vendor. pepFPPiFDOT 1,585,455 - 4.11. 9.500 OI 11I 1,585,455. JS _ _ _W3112024 ICE willwbmdappllcation to the 21 JS 4/302023 PO issued to "M tandswoe SUIDDIv Year Proiw Fund" Description 65 141t(t_FY20_ Public Facilities Compound Relaxation 66 A2161 FY21 Slormw_aler Master Plan _ 67 A22301 FY22 Railroad Crossing Sidewalks. 68 A2231 FY22 Road Improvements 69. A2260 FY22 Roadway Swale/Ddvesey/Culverts - 70 A2261 FY22 Concha Dam Replacement. 71 A2262 _ FY22 Sliplining 72 A2263 . FY22 Tulip Haoirat Restoration 73 A2264 FY22 Gardenia Ditch _ Funding Project E...... Purchase Fund. Project Anticipated _ 9ourn Beeper TT0 t (Onsets _':_ Rarrealas Managers Croatian Date _.Comments _ Wright Cons mebacn has provided the ciceecsl ENders an as-bultt plans on Friday 3r1023. Finance haa received the final Invoices and is paying all remaining accounts. Working with IRC 51612023 - building Utilities W have the sewer transferred to their wnership on May 5. MM. BBRhastopurchase SIRwMpmsi 9.651,130 9,167,808 482,231 1.091 KM TBD- technology classroom technology beards I57,000)-DST reserves. -Draft comments have been sent to Arcadis and they will be supplying responses an a revised dmftby May24M. Council will beseetig a Mange order far extend theirconaact Sete In prderro extern the gma in which Anced will be applying for a grant During the SWMP wok the FDEP guidefines for Coastal Resiliency SWdles have changed and in order to quaky, for FWna Resiltant Grants Me Crays Coastal tendency Plan needs to W updated. The Cry, was propose, ands MaCRPpnrlothese SWtom ulmmen%. Wehavaremivedagrambefund.11CRP updates and went W make sum this update is available for grant applications. Per Mardis' coMnd May will bar, assisting with one grant application. We will advise Amatla to complete their Council prempledon prior W grant applications so it is not delayed Arcadl5 will receive a Not to Proceed for the grant application once Me CRP Is completed which is approdmatey 14 months Dsnsw _ 700,000 648,400 51,600 - _ _KM _ Summer 2024 away. Sch Ike submitted sidewalk drawings. We am well until Bomina cmwWction be completed before putting lnsidewalk. We have asked BrghWna to amen Me permrdrewings to show Me changes we have asked to connect thedrainage wastes below Me sidemlklample. They am Brighlline Mormilyworkingon the updates tome Bareer StreetomsenB Speedstnyfeun Eastbound dependent avemgeas3lmphand Mthpementlleas34.83MPH. Westboundavgwas34mphand Ula 1 us'o"n 190000 — 8,200 14,920 166,880 KM _Summer 2024 pereenlleas 39.15 MPH. Have been working with PMG on revisions of a 6 year plan. Latest plan was received 3,1 and was over budget Revlowing wlth Finance and Reada/SW cram W determine which areas need to be prbd4aed, if any can be removed from this six year plan, and what aeditimal funds 6 Year Plan- areavallable. The paving company on contract has provided updated prices due W supply awA 500.000 500600 KM Summer 2023 olualn and Inflation Increases and this is causing the need W go Quito bid for latest pricing. !SW crews are completing sod work on Mel block of FY19 Beets. SUN need to complete FY20 & FY21 streets. All ditch work met Is not an emegency has been put on hold until street Improvements are completed Projects have been delayed as during COVID Me City.concrete and sod contracts expired We had W go out to bed to select new contractors. Afterselected it has still been difficult to obtain cpnereW In a timely manner and optimally schedule these projects F(20-Spring due W industry supply chain issues. It has become Me SW departments priority to compote 2023 Mesa, however It is all schedule dependent on concrete evvlabilly as well as machinery FY21-Spring 2024 avallab1fty since Mere am two optimal pieces of equlPment(confines) to use for this work and aw 244,695 68251 _49238� 127.207. KM FY22-Fa82024 due Nobleness use them has also beenan extensive need ofmaphlnerympairs. _ P.ecen8y placed on am LMS. Caner has been briefed on me project an is ooktng torten Pkrto ARPA engineer to come out an review poor to completing their CSA for design and congressmen. We . Awn 7()0,000 - - 700.000_ KM deadline Dec 2026 may choose W go complete an RFD to reach additional consultants. Shenandoah has completed fine l niplining for FY22 an we am getting meet Man invoice 250000 70.214 - 179.787 KM Aare processedforpayment. Weareaownwwrgonto FY23sliplining Dmir:ets. Fountain recoiled. Water testing has been completed. Aramaean FPL W previde pow6r6om Implefoeners for families. Due to power delay we have asked lRLC for an camroin as this grant 23_r291 4.431 666. 18'llm KM Spring 2024 work. Ativemsetl dre pmjenantl asked forvoluntear siprwps at Enid Day. __ _ W inter/Spring 2024 (required W be complete by Dec Received final required migration 411323. TwodrewingconstmctionaltemaW areavaiObleW 2026 Per ARPA be bid off. Working on going out to bd. Residents will be Make, briers about the macomtng 750.000 9.887 3.756 736357 KM fundinat work to be cornmeted Mmay are a were, 74 A2265I FY22'Schumanr 75 FY22 Pavement 76 A2312. FY23 yl A2330_FY23 Concrete Mter Truck 78 ai2331 FY23 BudetTmck 79 . A2332 FY23 Brash Track 80 A2333 FY23 Duero Tmck 81 _ A2334 FY23. _Sidewalk (Davila Daly_sa) 82 _ A2335_. FY23 Street Repaving 83 A2336 FY23 Street Reconsfraclbn _ M . A2337 FY23 Sidewalk Replacement 85 _ A2360 , FY23 Roadway SwaW/DriveweylCuheMs 86 A2361 FY23 SW Bulldozer 87 A2362 FY23 Sholininq Function proect Eapenatl Pureheep Funds Jsal Anticipated sue eI TO Oed ._orders Ramadoae_ _ Mariana, CmnplMlpn One_ Commend Spring 20251f not earlier (required to be complete by Dec 2026per ARPA 6funding) ARPA 750.000 - 44,120 705,880 KM Scnudke's team is wprking on Initial survey and prefminery assign. _ mcr 33.900 31.200 j100 - KM Spring 2023 See roatl improvements comment on line 53 - _ _ _ All Category A B B information has been sent from FFJAA to the guide (FDEM) to process reimbursement for debris removal and emergency promotive services. For CetdgoryG- recreational work repairing the golf course noulang the Ctry has gone out W bid and selected a company 10 complete aW repairs. The Ckywill send gnat Invokdrg antl inamdtibn W FEMA once FEW, - SB 386 -. (56,386), KM _ Spring 2023 the hepalmafe�te. Lowest quote reserved for silo and truck was $310,325 requiring W go out W bM. Looking a r adamaYve, Chet is available via a piggyback contract and wa0ing to reactor quote. "go through with cooperedva purchasing or out W bid depending on the pnce toad. The coop mMpud seoptionisalargervehickarMweangcWaaghermst Thisvehkleaut 357,000. _ -_ 357,000. KM Fall 2024 help speed up fund dmreway/awelalwlvenend sklawalk reserving; projeri Carr 159,000 158.219_ 781_ _KM Fall2D23 PO issued W Bartow Ford far 122000 121,543 452 KM Fall 2023 PO eased W Wants top tar 185.000 1".500 500 _ KM _ Fall 2023 Po tseued W Lou Bvlrrodl Freighmrwr RecentlyaddedWshe LMSIlstWopenupp lbatuMagopM .Detamdkdnggwewgl tlesgn 200.000 200,000 KM in house or will send oulWammubanLkl ui complete lfee andcume the design. See roatl improvement comment on lln, 53. For FY23we am panmrp W have an amo lfat is curb and guitar repairetl and therefore the swelaldrhreway/when projec owgl hot Mid up Moving projects. Once we have completed a new bid for paving contractors we can move forward wish Loa, 600.000. _ _ 600,000. KM _ SummMr2024 Ws pro)eat. I➢6, 250.DOD - 250,000 KM Summer2024 Seecommen.bove. Once the sidewalk installation at Barber Street Is gomplers we will continue with sidewalk replacements around the City, We are anticipating the concrele trucli. Once obtained will allow If16, 75.000 - - 25,000 KM Summer 2024 :this in a cheaper quicker fashion. See street repaving comment Minimal amounts of swales will M impacted by the 023 Moving MT 150,000_ -. -. 150.000 NM Summer 2024 .plan This will allow one brslch up on FY MI and Fir 21 wo_M_._ MT 1 150.000. -. 136,976. 13,024 KM Summer 2023 PO Issued to Mobs Equip Shenandoah has Men given Mo locations to complete ad far, one on.Wy9aven Dread one on MT i 150.000 - - 150.000 KM Ondoina FY23 Admiral Clyde. We are waiting on cuoas and timeless from Shenandoah. . year Funds, I Prof. 6poneaF Pu26me Funde Projad NnBNpaled Prel4 Funded Source Budnel To Oelo Ond.. Rannslni, lej_Mggjq CCorms,11on Data Comments Cost of canal improvements blooded in SWMP. Much higher Mr, fire original albumen, they am also caXirp for ease im anowmama pact Xn 10 year data. ctaMying wXh yucadis 9Um price is considering today's labor and rates, or d Xis for 11+years from now (Harbor%int and Call'br NOM Walamay-511.5M, Gambrel Colar North Section-$2T.13 M. Central C IIieBouM-$21.6 M. Schumann Walamay- $39.2 M. Schumann Lake- $132 M) NI but Schumann Lake One aaawalls am J.My owned by home .m and nord.ne Me SWMP did .1..Wer using 88, M363_1Y3 Canal Improvements Dlnfi 4 11,500,000_ -. 11.500.000. KM TBU Bmn� tomplaceprivalapmpedly. Schumann Lakes is enWMy City vvrcad seawalls. Contact ewarEed to UESL Working wvtin UESI b delarmme sell kxabsuis and project 89 A 366 1Y23 Sloneao�reinn9e _ usihFHw. 2.941,591 , 25,206. 693,513. 2,222,872. KM MM024 .uh.d.leon site. Becwenq will be getlmgbXers about0e upmmirg work. 90 1V23 fountain for Peredinkie Pond maii,suaido 1 5.300 0 - 5.30 KM Summer 2023 Fvumsin will be oundiased by summer. LEISURE SERVICES, PUBLIC FACILITIES AND CEMETERY PROJECT AND TASK LISTS LEISURE SERVICES, PUBLIC FACILITIES AND CEMETERY CURRENT PROJECTS Proiect / Task Name Est. End Date Notes Budget FlrW. or ESTIMATED Cost Easy Street Playground Replacement Mid -July PO Issued. Playground setto ship from manufacturerto Installer on June 22nd. Installation scheduled for 2nd week of July. $50,000 $47,089.37 Filbert Street Playground Replacement Early August PO Issued, have not received shipping date from manufacturer but tentative installation in early August $50,000 $55,384.71 Yacht Club Dock Repair Mid -May PO Issued. Spoke with Chris Pinson, with IR Docks, today and we are tentatively scheduled for May 8th-12th N/A $6,500 Hardee Park Fence Install Completed 4/26 Project completed today, 4/26, by in-house staff. Installed fence to close off the Northern end of the parking are to prevent vehicles from entering the walking trail area. N/A $346 Football Goal Posts Early July PO Received and Goal Posts Ordered. Goal Posts, ground sleeves and flags cost $6,271.55, addt'I expense will be concrete. Project will be done in-house. $8,500 $7,500 Twin Pier Irrigation Mid May PO Issued - 3HP pump, pump cover, irrigation valves and valve boxes. Installation will take place as soon as parts come in, expected the end of next week N/A $2,683.27 X:\LEISURE SERVICES DEPARTMENT\Projects and Tasks\LS Project List 2023 1 of 4 LEISURE SERVICES, PUBLIC FACILITIES AND CEMETERY PROJECT AND TASK LISTS Proiect / Task Name Est. End Date Notes Budget FINAL or ESTIMATED Cost Community Center Lighting Early June PO Issued - Project invoices replacing all lighting with LED, installing light dimmer switches and new wiring/controls for the fans. 55,000 54,000 Senior Center Mid -July Quotes Received. Seniors requested that we hold off on this project until the summer. Carpet $10,500 $12,000 Cemetery North Fence Mid -June PO Issued, worked tentatively scheduled for mid -June. $21,000 $9,234.90 Yacht Club Fence 8/31/2023 Obtaining Quotes PD Generator Transfer Switch RFP went our on 4/20. Bids are due May 12th for presenting to Council on May 24th. $200,000 Historic School AC Replacements (Replacing 4 units with 2) $25,000 budgeted in DST for unexpected AC repairs AC Install Early May PO Issued N/A $19,004.16 Electrical Work 4/25/2023 Electrical Work completed on 4/25 N/A $2,545 George Street Playground ADA Sidewalk 5/15/2023 Concrete scheduled for May 8th RIF $2,500 River Days Agreement Mid -May Sent for Internal Review Filbert Park Fence Installation 4/19/2023 Parking lot fence was installed on 4/19. Fence was installed to protect gopher tortoises and to prevent motor vehicles from going into the park. RIF $1,300 x:\LEISURE SERVICES DEPARTMENT\Projects and Tasks\LS Project List 2023 2 of 4 LEISURE SERVICES, PUBLIC FACILITIES AND CEMETERY PROJECT AND TASK LISTS Pro(ect ( Task Name Est. End Date Notes Budget FINAL or ESTIMATED Cost Friendship Field Improvements 1/31/2024 Due to the increasing popularity of the Little League baseball and softball programs staff has identified the need for additional field space to accommodate Little League. Staff has started to improve irrigation, and address turf issues with this field. We will request in the FY24 budget funds to install fencing, bleachers and benches to better accomodate the Little League program. Staff will do all of the work in-house. N/A Preliminary cost estimates for fencing, bleachers, turf materials, benches, etc... is $25,000 to $30,000 Parks Equipment Trailer 4/13/2023 Received 4/13/2023 N/A $7,299 Parks Truck Obtaining quotes, currently researching buying direct from a local dealership due to lengthy delays on State Contracts. $34,000 LS Truck At dealership for spray in bed liner. PO issued in November of 2021. Still waiting on the truck. Last update was it is in line to receive the spray in bedliner. $34,000 $23,260 BM Truck At dealership in line for upfitting. PO Issued / Waiting on Delivery $34,000 $46,607.04 Schumann LS Pump Replacement 4/24/2023 Completed 4/24/2023 BM Operating $5,250 RV Park Restroom Door Replacement Mid -May PO Issued, waiting for doors to be fabricated. BM Operating $4,932.50 City Hall Roof Repair Damage from Hurricane Nicole. Project Complete $5,723 Parks - Camera Project Received 7 Cameras, 4 have been installed. 2 more will be installed within the next 2 weeks. X:\LEISURE SERVICES DEPARTMENT\Projects and Tasks\LS Project List 2023 3 of 4 LEISURE SERVICES, PUBLIC FACILITIES AND CEMETERY PROJECT AND TASK LISTS Proiect / Task Name Est. End Date Notes Budget FINAL or ESTIMATED Cost BSSC Shed / Electric Install 4/25/2023 Power access complete. $2,700 PD Building Duct Cleaning Quote received and requisition entered into the system $2,285 Cemetery Irrigation Main Line Replacement 7/31/2023 Staff will begin the replacement of the 3" main irrigation line in 2 units this summer. Cemetery Operating $5,000 BSSC Backstop Replacement 9/15/2023 Staff is currently working on the RFP document to put this project out to bid so that work can be completed in late summer with no effects to the LL program $100,000 Schumann Drive Park Water Fountain 4/12/2023 Installation of a touch free water fountain at Schumann Drive Park $6,500 Yacht Club Interior Improvements 9/1/2023 Staff is researching and getting quotes on different Flooring options. Will include replacement of lighting with LED, painting entire interior and also replace bathroom fixtures $20,000 $20,000 Police Department Flooring Replacement 12/9/2022 Project was completed on 12/9/2022 $39,000 $20,617 x:\LEISURE SERVICES DEPARTMENT\Projects and Tasks\LS Project List 2023 4 of 4