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Home My WebLink About2023 Transmittal for Golf Range Netting, Inc.aho �� S HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSNIITTAL Council Meeting Date: April26, 2022 Agenda Item Title: Approval to award Golf Range Netting, be. as the Contractor to be used in response to RFP 23-02 — Golf Course Driving Range Netting and Airport Netting at the Sebastian Municipal Golf Course and Airport. Recommendation: Staff recommends City Council select Golf Range Netting, Inc. as the Contractor to replace and improve the Netting at the Golf Course Driving Range and Airport Hanger 'D' locations, and authorize the City Manager to execute the appropriate documents. Background: For Fiscal Year 2022-2023, the Golf Course had an approved Capital Improvement Project for range netting replacement. The Project entailed completion during the summer of 2023. However, due to the hurricanes in September 2022 and November 2022, the Golf Course Driving Range Netting and the protective netting along the airport fencing at the new Hangar 'D' building sustained significant damage and needs to be replaced. Prior to releasing an RFP, City staff reviewed all necessary documentation with FBMA and their mitigation team to ensure the City could improve the netting to withstand additional wind loads from future storms. The Golf Come/Airport Selection Committee Members reviewed all of the proposals and independently scored and unanimously recommended Golf Range Netting; Inc. to be used for this project. The Golf Course/Airport Selection Committee Members selected the second highest scoring Company due to the fact the prices of the fast ranked Company were almost double the amount. The second highest scoring Company also had excellent qualifications and originally built the Golf Course Driving Range netting system in 1997. Also, Option 5, Airport, was eliminated by the Golf ConantAirport Selection Committee Members due to the fact FBMA would not cover a section of this netting because it would include an addition which did not exist at the time of the hurricanes. Golf Course Alan Budgeted Amount: $77,000.00 $0 Total Cost to be Appropriated: $88,540.00 $36,834.00 FEMA Reimbursement: $66,405.00 75% $27,625.50 75% FDBM Reimbursement: $11,067.50 12.5% $4,604.25 12.5% Golf Course Budgeted Amount -Airport Reserves: $11,067.50 12.5% $4,604.2512.5% Attachments: 1. RFP 23-02 Scoring Tabulation 2. Alternate 1, Golf Course Driving Range Netting Replacement Proposal Response 3. Alternate 1, Airport Netting Replacement Proposal Response Administrative Services Department view:' 1I 1 City Attorney Review; Procurement Division Review, ifapplicable: !� City Manager utorization: -7`�✓/ Date: / / .? ma 'ER`ST�N HOME OF PELICAN ISLAND Administrative Services Department Procurement Division 1225 Main Street Sebastian, FL 32958 (772)388-8232 RFP 23-02. GOLF COURSE DRIVING RANGE NETTING & AIRPORT NETTING RFP TOTAL SCORE TABULATION Alternate Option 1, GC Option 2, GC Range Option 3, Airport Option 4, Airport Option 5, Airport Range Alternate 1 Netting Alternate 1 Alternate 2 Netting Replacement TOTALSCORE Gorilla Netting 700.9 702.1 713.5 725 Eliminated Score Jumeaux 542.9 643 640.31 640.62 Eliminated Score Net House 845.2 847.2 841.7 842.3 Eliminated Score Action Netting 655 654.11 655 654.4 Eliminated Score Golf Range Net 788.7 **790 781.9 **782.8 Eliminated Score —Recommended Award Page 1 of 1 so JaMN RFP #23-02 GOLF COURSE AND AIRPORT NETTING xav anurwvnuro ALTERNATE 1. GOLFSP OCAJEJTIZIIV()sj RAU MENTSING REPLACEMENT 1. CONTRACTOR shall remove anddisposeof all existing netting. 2. New netting must be in 2 — 25' tall sections between each pole. New netting shall be constructed and attached to existing poles for a barrier with no gaps. 3. Contractor shall replace all hardware and cables. All new hardware and cables shall be certified (power line -approved.) /. CONTRACTOR shall re I all netting with new netting inthe following specifications: a. 100% polyester s ' 1 37 9lb 'ng strength b. Netting panels s vee-eighf s (3/8'� inch rope border with 3,500 lbs. breaking strength a Netting shall be 8% solid d. Netting shall be black e. Netting shall be resistant to mold, fungus, and high daily temperatmetFlorida sun exposure f. Twine shall be sewn through netting every one (1") inch and clove -hitched every size(V) inch around three -eight's (3/8') inch border CONTRACTOR shall ensure netting is rove bound for a golf barrier fence. Contractor shall be soleiv resnomible for all measurements. ALTERNATE 1. GOLF COURSE DRIVING R� M;E NETTING REPLACEMENT PROPOSAL FORM CONTRACTOR shall provide all Services (and items incidental thereto) set forth in this RFP for the firm fixed costs stated below. _ Item I Description Total Sum Total Sum to remove and properly dispose of existing driving range 1 netting and supply and Install new driving range netting with all new S Q& �� hardware and cables to the City of Sebastian Golf Course per V-V/ Specifleations. Number of business days services will be completed from date of /ys commencement of services: _l Number of business days services will commence from receipt of Purchase �n1 �'�� pv_` Order: / Wok. Pricing submitted shall be inclusive of all costs including freight, inside delivery, complete installation, labor, transportation, equipment, supplies, materials, and mobilization etc. Legal Company Name: Authorised Name& Title: LC9! /+_Jy W.115 1� irgien .f I am a legal agent of the above nad(ed company and am fully authorized to sign and legally bind the above listed Compare to a contract. / Page 38 of 41 KHa.'n� iAa..M �rrrdtr RFP #23-02 GOLF COURSE AND AIRPORT NETTING riaaarerowarsw ALTERNATE 1. AJ►te(�R ly cF'fT'j,( =41EMENT SPECIFiCAJ ShfEbUl § CONTRACTOR shall remove and dispose of all existing netting. 1. CONTRACTOR shall reset and straighten the second northernmost pole. 2. CONTRACTOR shall remove and dispose of all existing netting. 3. New netting shall be constructed and attached to exiting poles for a barrier with no gaps. 4. CONTRACTOR shall replace all hardware and cables. All new hardware and cables shall be certified (power line -approved.) S. CONTRACTOR shall replace all netting with new netting at the following specifications: a. 100% polyester with 173.9 its. breaking strength b. Netting panels shall have three -eight's (3/8'� inch rope border with 3,500 lbs. breaking strength c. Netting shall be 8%solid d. Netting shall be black e. Netting shall be resistant to mold, fungus, and high daily temperatmefflorida sun exposure L Twine shall be sewn through netting every one (1') inch and clove -hitched every size(6") inch around three -eight's (3/8'7 inch border CONTRACTOR shall ensure netting is rope bound for a golf barrier fence. Contractor shall be solelv responsible for all measurements. ALTERNATE 1. Alj (jr E77'lry r REPLACEMENT CONTRACTOR shall provide all Services (and items incidental thereto) set forth in this RFP for the firm fixed costs stated below. Item IDescription Total Sum Total Sum to remove and properly dispose of existing airport netting rq� pp 1 and supply and install new airport netting with all new hardware, end I S cables, and reset one pole to the Airport per specifications. Number of business days services will be completed from date of 7 dayg commencement of services: Number of business days services will commence from receipt of Purchase ' Order: �1 Pricing submitted shall be inclusive of all costs including freight, inside delivery, complete installation, labor, transportation, equipment, materials, supplies, and mobilization eta. Legal Company Name: oriZed Name at I ( khtIlst*RP9 ✓ 0)65*—' /Y�pylptoi/' I a legal agent ofthe above named company and am fully authorized to sign and legally bind the above I Com anv to a contract. iature: I/A i611 Page 39 of 41 Pt2la u'