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Home My WebLink About05-15-2023 CCTF AgendadM wx SERASTL 140ME OF PELICAN] ISLAND CENTENNIAL CELEBRATION TASK FORCE AGENDA MONDAY, MAY 15, 2023 —10:00 A.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. ORDER 2. REPORTS A. Staff Items a. Approve minutes from the April 17, 2023 meeting B. Marketing & Promotion a. Tote bag design and proposal b. Thermo bag design and proposal C. Art a. Discuss additional pages added to the coloring book D. Historical a. Begin discussion on articles for the Sebastian 100 magazine E. Parades & Special Events F. Sponsorships a. Sponsorship update 3. SCHEDULE NEXT MEETING 4. ADJOURN NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITYS SEATING ADA COORDINATOR AT 388-8226 - ADA@CITYOFSEBASTL4N.ORG AT LEAST 48 HOURS INADVANCE OF THIS MEETING. TWO OR MORE ELECTED OFFICIALS MAYBE INATTENDANCE AT THIS MEETING. clry If SEIRASTUkN HOME OF PELICAN ISLAND CENTENNIAL CELEBRATION TASK FORCE MINUTES MONDAY APRIL 17, 2023 —10:00 A.M. CITY COUNCIL CHAMBER 1225 MAIN STREET, SEBASTIAN, FLORIDA Staff Present Brian Benton, Leisure Services Director Cathy Testa, Records Specialist Jeanette Williams, City Clerk Paul Carlisle, City Manager Participants Present Marc Gingras Donna Ware Britney Melchiori Cara Irwin Michelle Morris Rich O'Connor 1. ORDER The Centennial Celebration meeting was called to order at 10:00am 2. REPORTS A. Staff Items a. Minutes Approval MOTION by Mr. Carlisle and a SECOND by Ms. Williams to approve the minutes from March 23, 2023. MOTION approved by unanimous voice vote. Mr. Benton said he is going in front of Council on April 26t' to request approval of $20,300 for the proposal from Indian River Magazine. Mr. Enns sent the final proposal for 5,000 copies of 48 pages with a 4 page cover for $17,350 and $2,950 the cost for an additional 16 pages. B. Marketing & Promotion a. Tote bag design and proposal Ms. Testa presented a sample of a tote bag. Mr. Gingras suggested having a Sustainable Sebastian logo placed on the back of the bag. Ms. Testa will get a quote for the cost of adding a logo to the back with a quantity of 300 and bring the information to the next meeting. b. Thermo bat design and proposal Ms. Testa presented a sample of a thermo bag for the committee's opinion. It was agreed that the thermo bags would be for sale. Centennial Celebration Committee Meeting April 17, 2023 Page 2 C. Centennial coin design and proposal Ms. Williams reached out to the same company that makes our lapel pins. She worked on two designs one with a pelican and the other without the pelican. The participants would like more color on the front of the coin and on the back of the coin instead of the paddle board putting a kayak. d. Centennial pin design and proposal Ms. Williams presented the pins with the centennial logo. Everyone liked them and thought we should start by ordering 300 and make them available for sale. e. Banner proposals Ms. Testa presented the banner proposals and made a request for ideas for adding more color on the banner. Ms. Melchiori and Ms. Irwin offered to help with the design. f. Flag proposal Ms. Melchiori and Ms. Irwin also offer to help with the design of the city centennial flag. Brian suggested putting centennial banners on every other pole in the city. This will allow us to put holiday decorations up along with the centennial banners. C. Art a. Discuss essav contest Ms. Ware said she reached out to an art member's husband to help with the essay contest submission guidelines to be presented to the School District. The committee agreed that theme of the essay would be "What makes Sebastian special?" Mr. Benton suggested the first place winner to have their essay published in the Sebastian 100 Magazine and receive a publication of the magazine; the second and third place essay winner's essays to be placed on the city's centennial website and Facebook page. Every essay participant would receive a certificate and a centennial pin. The contest guidelines will be distributed to the High School at the beginning of the school year. Mr. Benton will talk with Mr. Enns about putting a place holder in the magazine for the essay to give the students extra time. Ms. Ware showed a sample of a judging form. She suggested having three judges and that the essays are anonymous so the judges won't know who wrote them. b. Discuss artist donating drawings to raise funds Ms. Ware spoke with a few artists about donating a drawing to raise funds for the centennial. She said one artist has a picture of Archie's Fish House and is willing to donate it and we could produce postcard size prints to sell them as long as the artist receives credit for it. Mr. Benton will get pricing from the Sheriff's Print Shop to bring back at the next meeting. Centennial Celebration Committee Meeting April 17, 2023 Page 3 C. Discuss adding additional Dates to the coloring book Ms. Melchiori suggested adding a blank sheet to the coloring book so the pictures are not on the front or back covers. Everyone agreed that by added an extra sheet it would make the coloring book look better. D. Historical a. Report from meeting with the Sebastian Area Historical Societv Ms. Williams met with Ms. McDonald and Ms. Maio. She invited the Historical Society to participate by helping write articles for the magazine and/or the website. She asked if they had members they could interview to tell stories about Sebastian. They are hoping to reach out to the families that have been in Sebastian for a long time. E. Parades & Special Events Mr. Benton will meet with Mr. Gingras and the event planners and discuss how to incorporate the city into the festivals in 2024. F. Sponsorships a. Sponsorship update Ms. Testa gave an update from Ms. P. Williams, who was unable to attend; she is having trouble getting the emails out because of the constant contact program. The recipients must first consent to the email to receive it. She is willing to send out the email blast again. Ms. Morris said she is working on another project at the present time, but she will be able to start working hard to get sponsors starting in June. 3. NEXT MEETING The next meeting is scheduled for Monday May 15, 2023 at 10:00am 4. ADJOURN Being no further business the meeting was adjourned at 11:04am. Cathy Testa From: Michael Natale <mnwwprint@gmail.com> Sent: Thursday, May 04, 2023 12.26 PM To: Cathy Testa Subject: Re: 100th anniversary proposal ok, so I found a bag that is 13 x 15 x 8 its better than the one you show, there are support straps with the handles so they are more durable 100 1.50ea 1000 1.40ea set up 45 second side imprint add .24ea + another 45.00 + UPS on the therm❑ bags, same as what you showed 100 2.75ea 250 2.65ea 500 2.60ea set up 45.00 for second side imprint add .335 for 100 .22 for 250 .115 for 500 + UPS Michael A. Natale World -class printing with a personal touch! Did you know do all types of promotional items, t shirts, labels & decals! MN Worldwide, Inc. 8530 US Hwy. 1, Ste. 2 1 Sebastian, FL 32976 Office: 772-664-0525 1 Fax: 772-664-0526 1 Cell: 954-292-1847 www.mnworldwide.com On Tliu, May 4, 2023 at 8:59 AM Cathy Testa<CTesta(ci�citvt)l'sehastian.ortr> wrote: Thank you very much, we are planning on ordering approximately 300-500 thereto totes. Would it be the same price? Also we want approx. 300 regu[ar tote nags (see attached). I low much would they cost? Articles for 2024 Centennial Magazine Can You Direct Me to Sebastian City Hall? Use Photos in Council Chambers behind the dais 1) Woodmen of the World Building — Opera House — Lisanne Monier (when) 2) Bank of Sebastian — had to be demolished when new US Highway One built 3) 1957 New City Hall and Fire Headquarters and Police Station Later became shared Sebastian Area Historical Society and Sebastian Chamber of Commerce, Teen Center, North County Library (before built on CR 512), City of Sebastian Public Utilities Offices and Finally Refurbished Chamber of Commerce 4) Old 1927 Schoolhouse and Adjoining Police Department and Ambulance Squad 5) 2004 Existing City Hall and Refurbished Police Department, Tennis Courts and Friendship Park and offers of land and building space for the Boys and Girls Club, Sebastian Historical Society Museum, Indian River State College Classrooms, Senior Center and Sebastian River Art Club Who Were the Old Grouches — Will We Ever Really Know? All the stories gathered from people's recollections (some picture of signs over years and new signs created by Curt Oxford) Sebastian Preserves Paradise for All to Enjoy Grants to construct Main Street Area Park and Pier and Boat Launch named for Captain Robert Hardee, Candy Cane Park, Annual Christmas Celebrations, later grants for Main Street boat parking and preservation of the Hardee Oak Tree, Transfer of GDC Building and Ramp to become City of Sebastian Yacht Club for Use by city residents Sebastian Municipal Golf Course Grants Grants for Riverview Park and Surrounding Properties including Cavcorp (parking), Veterans Memorial, Splash Pad and Paul Stevenson (riverfront area), Twin Piers, Natural Resources Grant and community effort to up shoreline City grants for Barber Street Sports Complex, Skate Park, Hardee Park, Garden Club Park Grant for Fisherman's Landing (Old Hurricane Harbor and Adjacent Property Paul Kroegel Saved the Pelicans and Ensured Future Preservation of Natural Resources Throughout the USA 1903 Dedication of Pelican Island as First National Refuge Preserve by then President Teddy Roosevelt Rosalie Hume Creation of Kroegel Statue Overlooking Pelican Island 2003 100 Year Three Day Celebration — Post Office Recognition with official Pelican Island stamp Arlo Guthrie 2004 Hurricanes Frances and Jeanne Left Their Mark on Sebastian Info about Hurricanes and After Effects Damage to new City Hall and Police Department under construction just prior to opening FEMA moves into Old Council Chambers and Stays for Two Months to Oversee Blue Roof Program Pete Harris writes and performs for Us - Sebastian Moon, Hurricane Song (with permission use words to Hurricane song) Sebastian Sure Knows How to Celebrate Life 4t" of july Parade and All Day Events and fireworks in Riverview Park — Lions Club Christmas Parade and Holiday Celebrations throughout the Years Sponsored by Chamber of Commerce and City and GFWC Sebastian Womens Club Annual Festivals in Riverview Park Clambake Festival Earth Day Festival Pelican Island Festival Craft Club Shows and Sebastian River Art Shows (list annual events) Annual Memorial Day, Veterans Day, 9-11 Ceremonies Halloween Parades and Activities Sebastian River Area Historical Society from Its Beginnings in 1938 George Keyes, Virginia Bertram Articles for the 2024 Centennial Magazine Sebastian Inlet Chamber of Commerce 100 Year Celebration of Incorporation Sebastian, Florida 100 Years in Paradise December 8,1924— December 8, 2024 Native Americans. Exolorers and Settlers Before 2924 Ais Indians Spanish Explorers 1724 Fleet First Settlers — Where did they come from —Why did they stay - What did they do here Civil War WWI Paul Kroegel —1903 Pelican Island Designated as First Wildlife Refuge by President Theodore Roosevelt 1910 Women's Club Cain Hardee Park Vickers Thomas Sembler Lawson Billy Bowlegs Braddock Kitching Dr. Rose 1924 throueh 1950 Population 1924 through 1950 Welcome to Sebastian — Old Grouches (list of old grouch stories) How Many Friendly People and How Many Old Grouches First official incorporation of Town of Sebastian 12/8/24 First Elected Officials— Names Town/City Clerks Marshalls/Police Chiefs Reincorporation March 2025 to City of Sebastian Meeting Places/Town Halls 1) Bank of Sebastian 2) Woodman of the World Building —Old Opera House Fishing Industry Hardee Oak 1951 throueh 1975 Population 1951 through 1975 How Many Friendly People and How Many Old Grouches Meeting Places/City Halls- 1) New City Hall/Fire Station US 1 Built 1957 or 587 City Clerks Marshalls/Police Chiefs Candy Cane Park —Jordan The Rocket General Development Corporation — Sebastian Highlands Yacht Club Fourth of July Parade 1976 through 2000 Population 1976 through 2000 How Many Friendly People and How Many Old Grouches-2000 changed to Many Friendly People Meeting Places/City Halls — 1) Old Schoolhouse Building Main Street 1982 or 1983 Sebastian Area Historical Society Established 1985 North County Library 1983 and 1996— Lynn Walsh Last Elected Mayor Running City First Hired City Manager —Robb McClary City Managers City Attorney City Clerks Police Chiefs Y2K We Survived! 2001 —2024 Population 2001 to 2024 Many Friendly People and six Old Grouches Meeting Places/City Halls — 1) Current City Hall Building Main Street Built 2004 Celebrating 100 Years in Paradise Hurricanes Frances and Jeanne —September 2004 Pete Harris Local Musician — Sebastian Song —Just Another Lousy Day in Paradise — Hurricane Song City Managers City Clerks City Attorneys Police Chiefs Historical Buildings Contribution of Virginia Bertram and George Keyes and Sebastian Area Historical Society Members Street Boat Ramp Riverview Park Train Station First Schoolhouse Louisiana Avenue Elementary Schools — Sebastian Elementary, Pelican Island Elementary, Charter School Sebastian Chamber of Commerce Sebastian Volunteer Fire Department Sebastian Chamber of Commerce Sebastian Fourth of July Celebration/Parade Names of All Elected Officials 1924 to present Sebastian Annual Events Veterans Memorial Poem Man in the Glass SUN m 11 25 12 M' M 1(�OL JUNE 2023 ,,� 13 M MA TUE WED THU FRI SAT 1 2 3 7 8 9 10 14 15 16 17 21 22 23 24 M M c Holidays and Observances: 14: Flag Day, 18: Father's Day, 19: Juneteenth Wiki Calendar