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Home My WebLink About05-10-2023 CC Minutes�111 p SETLAN HOME Of PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES WEDNESDAY, MAY 10, 2023 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. Mayor Jones called the Regular Meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. Council Member McPartlan led the Pledge of Allegiance. 4. ROLL CALL Mayor Fred Jones Vice Mayor Chris Nunn Council Member Kelly Dixon Council Member Ed Dodd Council Member Bob McPartlan Staff Present: City Manager Paul Carlisle Interim City Attorney Andrew Mai City Clerk Jeanette Williams Leisure Services Direct Brian Benton Administrative Services Director/CFO Ken Killgore Human Resources Director Cindy Watson Contracts/Procurement Manager Don Wixon Police Captain Tim Wood Police Lt. Rob Vafiades Police Corporal Ryan Matthews Police Officer Jennifer McElvy 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS 23.081 A. Proclamation — National Peace Officers Memorial Dav — Mav 15. 2023 and National Police Week — Mav 14-20. 2023 - Accented by Members of Sebastian's Police Denartment Mayor Jones read and presented the proclamation to Police Captain Tim Wood, Police Corporal Ryan Matthews and Police Officer Jennifer McElvy. 23.082 B. Proclamation — National Public Works Week - Mav 21-27.2023 Regular City Council Meeting May 10, 2023 Page 2 This proclamation was not presented. 23.083 C. Proclamation — National Wear Your Life Jacket to Work Dav on Friday. Mav 19. 2023 and National Safe Boating Week - Mav 20-26. 2023 — Accen_ ted by Mark Cannon, USCG Auxiliarv. Flotilla 56 Vice Mayor Nunn read and presented the proclamation to members of the USCG Auxiliary Flotilla 56. Mark Cannon, Public Affairs Officer, invited the public to practice wearing their life jackets because they only work if they are worn; and attend the safe boating course held in Sebastian every other month. BriefAnnouncements: Monday, May 15 — Wreath Placement Ceremony Honoring Our Fallen Heroes — Indian River Courthouse -10: 00 am Mayor Jones announced the upcoming wreath ceremony to honor our fallen heroes. 7. PUBLIC INPUT In order to save trees, Alessandra Valenzuela asked to increase the cost of removing a tree to $400; once a tree is removed to construct a building, put the tree back; build around the existing trees; or allow residents to adopt removed trees during the building process. Terry McGinn, Miller Drive, said the meeting regarding the proposed Home2 Suites Hotel happened earlier in the day and it didn't go well. He said he found out that Indian River County staff could approve the hotel without ever sending it to the County Planning and Zoning Commission. Mayor Jones advised that he did send a letter to the County Commission indicating the City's concerns. 8. CONSENT AGENDA 23.084 A. Approve Change Order #7 in the Amount of $6,985,883.19 to Wright Construction to Finalize the Public Works Facility Complex Construction Project (Transmittal, CO#7) 23.073 B. Approve a Work Services Agreement Under the Continuing Professional Engineering Consulting Services Agreement with Hanson Professional Services, Inc. in Amount of $28,467.00 to Perform the Construction Engineering Inspection Services of the Four Square Hangars at the Sebastian Municipal Airport and Authorize the City Manager to Execute the Related Documents (Transmittal, Ex. A, Agreement) 23.046 C. Approve the Slip Lining of Joy Haven and Admiral Circle Culvert by Shenandoah in the Amount of $49,060.61 (Transmittal, Proposals) Regular City Council Meeting May 10, 2023 Page 3 23.085 D. Approve the 2023-2024 Dates for the Craft Club of Sebastian Events at Riverview Park (Transmittal, Letter, Application, Tax Exempt Certificate) 23.086 E. Approve Alcoholic Beverages for the Hammer Family Event at the Yacht Club on June 3, 2023 from 5:00 p.m. to 11:00 p.m. — Permittee DOB Verified (Transmittal, Application, Receipt) 23.087 F. Approve Alcoholic Beverages for the Molter Family Event at the Yacht Club on June 17, 2023 from 12:00 p.m. to 5:00 p.m. — Permittee DOB Verified (Transmittal, Application, Receipt) 23.088 G. Approve Alcoholic Beverages for the Davenport Family Event at the Yacht Club on July 8, 2023 from 1:00 p.m. to 5:00 p.m. — Permittee DOB Verified (Transmittal, Application, Receipt) 23.089 H. Approve Alcoholic Beverages for the Dexter Family Event at the Yacht Club on August 6, 2023 from 10:00 a.m. to 2:00 p.m. — Permittee DOB Verified (Transmittal, Application, Receipt) 23.090 I. Approve Alcoholic Beverages for the Avila Family Event at the Community Center on November 4, 2023 from 2:00 p.m. to 9:00 p.m. — Permittee DOB Verified (Transmittal, Application, Receipt) Council Member Dodd asked to pull Item A. MOTION by Council Member McPartlan and SECOND by Council Member Dodd to approve Consent Agenda Items 8B through I. Roll call: Vice Mayor Nunn - aye Council Member Dixon - aye Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Motion carried. 5-0 Item A Council Member Dodd said he asked the City Manager to provide a summary of the seven change orders for the Public Works Facility. (See attached) He explained the project was done without any increases but the first six change orders were direct purchases of supplies so the City wouldn't have to pay sales tax and the last change order closes out the project. MOTION by Council Member Dodd and SECOND by Council Member Dixon to approve consent agenda item A - Change Order #7 in the Amount of $6,985,883.19 to Wright Construction to Finalize the Public Works Facility Complex Construction Project. Regular City Council Meeting May 10, 2023 Page 4 Vice Mayor Nunn said it was important to know it was cheaper before COVID and the increase in building supplies but the City still came in $4,500 under budget. He thanked the City Manager for managing the project. There was no public input. Roll call: Council Member Dixon - aye Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Motion carried. 5-0 9. COMMITTEE REPORTS & APPOINTMENTS - None 10. PUBLIC HEARINGS - None 11. UNFINISHED BUSINESS 23.013 A. Appoint Andrew W. Mai to Represent the City in the Pelican Island Audubon Society v. City of Sebastian, Case No. 23-AP-03 (Transmittal, Court Filing) MOTION by Council Member Dodd and SECOND by Vice Mayor Nunn to ask Mr. Mai to represent the City in the Pelican Audubon Society suit against the City of Sebastian in case number 23-AP-03. The Interim City Attorney advised that the Court has ordered the Audubon Society to show cause and the City has to respond by June 26; then the other side will have 20 days to respond and then if the Court would like to have oral arguments that would take a number of months. The majority of the time these are decided on the briefings, there are no oral arguments. The decision could take about 7-8 months or even sooner. Roll call: Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon - aye Motion carried. 5-0 12. NEW BUSINESS 23.091 A. Consider the RFP #23-08 for the Sale and Redevelopment of City Owned Property and Provision of a Mixed -Use Development Located at 1215 Indian River Drive, Sebastian, Situated in the Community Redevelopment Area (Transmittal, RFP) Regular City Council Meeting May 10, 2023 Page 5 6: 23 pm The City Manager advised that when the City sells property, the City has the ability to determine what the property is used for in the best interest of City. He asked if Council approved the language in the proposal. Council Member Dixon asked when they would see what people voted at the CRA workshop for this site. The Community Development Director said she would be bringing it to the CRA board at the end of June. MOTION by Vice Mayor Nunn and SECOND by Mayor Jones to approve RFP #23-08. There was no public input. In response to Council Member McPartlan, if someone came in with an unacceptable idea, Mayor Jones said Council could deny the proposal. Roll call: Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon - aye Council Member Dodd - aye Motion carried. 5-0 23.092 B. Consider the RFP #23-11 for the Sale and Redevelopment of Citv-Owned Property and Provision of a Mixed -Use Development at 100 Veterans Memorial Way, Sebastian, Situated in the Community Redevelopment Area (Transmittal, RFP The City Manager said this was the same type of proposal for the old Public Works Compound and will make a great opportunity for mixed use or commercial off of CR512 and he asked for approval. There was no public input. MOTION by Council Member Dodd and SECOND by Council Member Dixon to approve RFP #23 -11. Roll call: Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon - aye Council Member Dodd - aye Council Member McPartlan - aye Motion carried. 5-0 13. CITY ATTORNEY MATTERS - None 14. CITY MANAGER MATTERS Regular City Council Meeting May 10, 2023 Page 6 The City Man Ier said he tendered his resignation at the beginning of the meeting effective June 9 . He said he has enjoyed working with the City and the staff but he felt the need to get back to his family on the west coast. 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS A. Council Member McPartlan Council Member McPartlan asked if something changed when lots are cleared because he remembered that two or three trees remained when lots were cleared. The City Manager advised that the majority of the time, it is the height of the lot that will bury the trees and suffocate the roots. He said each lot is inspected to see if trees may be saved. He asked if the contract for the new attorney will be the same template. Mayor Jones said the new attorney should be available in about a month and her contract should be ready next week. B. Mayor Jones - None C. Vice Mavor Nunn Vice Mayor Nunn advised a home builder was able to save a beautiful oak tree on Barker Street, so every once in a while they are able to save a tree. He apologized to the City Manager for not supporting him from the way people have treated him over the past few meetings. He thanked the City Manager for the years he has given and what he has done for the City. D. Council Member Dixon Council Member Dixon said that she was sad to see the City Manager go as he has been accommodating and is a wealth of knowledge. She said with regard to Ms. Valenzuela fighting with her neighbor and the speeding complaints, she commented that is unnerving where society is going. She encouraged people to treat other people as you would want to be treated. E. Council Member Dodd Council Member Dodd said they were in a tight time frame with the City Manager announcing his resignation and asked if they would like to take action on selecting someone to conduct a search and a potential interim City Manager while that search takes place. Regular City Council Meeting May 10, 2023 Page 7 The Interim City Attorney advised they could amend the agenda or discuss it and provide direction to staff for the next meeting or even hold a special meeting. Council Member Dodd proposed retaining Colin Baenziger to conduct the search. The City Manager offered to reach out to Mr. Baenziger to see if he was interested. Vice Mayor Nunn said they should appoint an interim prior to June 9`" so the City Manager could transfer information. Council Member Dodd suggested having the City Manager do some consulting on things that haven't been transferred to staff. Council Member Dodd said he was concerned about appointing a department head with the state of their current workload. It was the consensus of Council to have a special meeting on May 17 at 5:00 p.m. to discuss the appointment of an interim City Manager. Council Member Dodd said he was concerned with the low turnout on the recent union vote and suggested they may want to have an employee survey to make sure they haven't lost staff due to the union negotiation process. 17. Being no further business, Mayor Jones adjourned the Regular City Council meeting at 6:48 p.m. Approved at the June 14, 2023 Regular City Council meeting. Mayor Fred Jones ATTEST. Janette Williams, Citv Clerk - City of Sebastian Public Works Complex Original Contract Amounts: Design Build Pre -construction $ 434,008.22 Roseland Road Sewer Expansion $ 48,375.84 Misc. Expenses $ 2,801.77 Wright Construction GMP $9.161.495.00 Total Project Expenses $9,646,680.83 Change Orders for Direct Purchases: Change order #1 ($1,045,424.83) Change order #2 ($ 254,542.09) Change order #3 ($ 511,630.40) Change order #4 ($ 312,208.62) Change order #5 ($ 35,926.46) Change order #6 ($ 8,296.25) Change order #7 (S) 7.583.161 Change order totals ($2,175,611.81) Project Budget $9,651,130.00 Available Project Balance $ 4,449.17