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HomeMy WebLinkAbout05-15-2023 Minutesclry If SEIRASTUkN HOME OF PELICAN ISLAND CENTENNIAL CELEBRATION TASK FORCE MINUTES MONDAY MAY 15, 2023 —10:00 A.M. CITY COUNCIL CHAMBER 1225 MAIN STREET, SEBASTIAN, FLORIDA Staff Present Brian Benton, Leisure Services Director Cathy Testa, Records Specialist Jeanette Williams, City Clerk Participants Present Marc Gingras Donna Ware Britney Melchiori Cara Irwin Michelle Morris Rich O'Connor Sally Maio 1. ORDER The Centennial Celebration meeting was called to order at 10:00am 2. REPORTS A. Staff Items a. Minutes Approval MOTION by Ms. Testa and a SECOND by Ms. Williams to approve the minutes from April 17, 2023. MOTION approved by unanimous voice vote. B. Marketing & Promotion a. Tote bag design and proposal Ms. Testa presented pricing for tote bags by a local vendor as being $1.64 for 1,000 with a $90 set up fee. The group would like to find out what the price difference would be for 2000 or 2500 tote bags and if we order more at a later date would the price be the same. b. Thermo bag design and proposal Ms. Testa presented pricing for the thermo bags as being $2.72 for 500 with a $90 set up fee by the same local vendor. Ms. Testa will order 500 of the thermo bags to be sold at the centennial festivals. Centennial Celebration Committee Meeting May 15, 2023 Page 2 C. Art a. Discuss additional na2es to add to the coloring book Ms. Melchiori is going to add two pictures to fill up the blank pages in the coloring book. Ms. Ware asked about the rules for the coloring book contest. The age groups need to be decided along with the deadline and the prizes. Ms. Testa will talk with the CFO to get the numbers of the kids in each of the elementary schools in Sebastian. After the information is received she will work on the contest rules and bring the information to the next meeting. Mr. O'Conner said Sherwin Williams will donate the materials for the middle school to paint an 8' x 8' banners for the stage. D. Historical a. Benin discussion on articles for the Sebastian 100 magazine Ms. Maio presented a list of articles she has been working on as well as a timeline for the magazine. Mr. Benton suggested that the next step be to meet with Mr. Enns, he can help narrow the editorial portion of the timeline. Ms. Maio said she will be available in July to meet with Mr. Enns. Mr. Benton said the deadline for the editorial portion for the magazine won't be until September 15t and we will still have a little bit of time after that if we need it. E. Parades & Special Events - None F. Sponsorships a. Sponsorship update - None 3. NEXT MEETING The next meeting is scheduled for Monday June 12, 2023 at 10:00am 4. ADJOURN Being no further business the meeting was adjourned at 10:41am.