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Home My WebLink About07-26-2023 CCWSP Agenda01) IX SEELAS ~ , HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL FY 2023-2024 BUDGET WORKSHOP AGENDA WEDNESDAY, JULY 26, 2023 — 5:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK OR ON THE CIT'Y'S WEBSITE 1. CALL TO ORDER 2. MOMENT OF SILENCE 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL 5. FY 2023-2024 RECOMMENDED BUDGET A. Budget Overview — Chief Financial Officer Ken Killgore • Public Comment • Council Comments 6. ADJOURN (All meetings shall adjourn by 9:30 pm unless extended for up to one half hour by a majority vote of City Council) NO STENOGRAPHIC RECORD B Y A CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING WORKSHOP. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F:S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 388-8226- ADA@CITYOFSEBASTTAN.ORG AT LEAST 48 HOURS INADVANCE OF T UIS MEETING. ZOOM INFORMATION Please click the link to join the webinar: https://us02web.zoom.us/i/86046850039 Or one tap mobile: +13052241968„86046850039# US +13092053325„86046850039# US Webinar ID: 860 4685 0039 International numbers available: https://us02web.zoom.us/u/keQE6zoeP PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH RESOLUTION NO. R 21-32 Regular Citv Council Meetings Public input is .ALLOWED under the heading: • Consent Agenda • Public Hearings • Unfinished Business • New Business • Public Input Public Input is NOT ALLOWED under the headings: Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); • City Council Matters • Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, providing, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning, and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Heading on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 2024 Budget and Capital Program High Level Overview Presentation for City Council July 26, 2023 Prepared By: Ken Killgore Administrative Services Director/CFO 2024 Budget and Capital Program Overview - Objectives �-Adjust Staffing for Needs and More Efficiency yShorten Time for Completing Projects yCatch-U.p on Road Improvements Initiate CRA Master Plan Improvements ®Insure Cash Reserves are Well Funded yContinue High Play at Golf Course yContinue Airport Improvements/Grants Z 2024 Budget and Capital Program Overview - Challenges Staying Competitive with Labor Market Making Effective Additions to Staff ➢Make Changes to Shorten Procurement Time ➢Increases in Cost of Contracts and Purchases ➢Out -of -Control Rise in Insurance Premiums Implementation of Garbage Billing =,Balancing Stormwater Revenue to Expenses 3 2024 Budget and Capital Program Overview - Positives Labor Agreements Commit to 5% Increases Present Cash Reserve Levels are Adequate No Long-term Debt y CIP Funded With DST, LOGT, ARPA and Grants Escalating Consumer Purchases and Prices Have Also Increased Key Revenue Sources. Historic Increase in Tax Roll Additions y Golf Course Play Remains High Airport Construction and Rentals are Robust M 2024 Budget and Capital Program Overview —Solutions (Draft) ~Strategic Plan and Changes to Procurement Process Organizational Efficiency Program -Funded Full -Time Positions: Deputy Clerk, Accountant, 2 Police Officers, Crime Scene/Evidence Technician and Building Inspector (Plus 2 Police Officers Next Year) �,-- Funded Part -Time to Full -Time: Evidence Technician, Mechanic and Assistant Golf Pro =Contract Out Swale Work to Catch -Up Road Work yEstablish Cash Reserve to Self Insure City Docks 5 2024 Budget and Capital Program Overview — Cautions and Concerns Current Economy May Be Unsustainable and We Need to Plan for Those Potential Economic Effects. Should Insure Future Cash Reserves Can Be Maintained By Balancing Revenues to Spending. Stormwater Fee Will Need to be Increased i Funding Residential Garbage Cost: Will Pay Contractor 100% of Residential Fees Up to 4% Tax Discount + 2% to Tax Assessor + 2% to Tax Collector + Delays in Payment (Franchise Fee?) I 2024 Budget and Capital Program Overview — The Good News Draft Budget is Balanced With Less of a Millage Increase Than Expected. Addressing Goal of Completing Projects Faster Paving Management Plan is Fully Funded >Projects in the CRA Master Plan Can Proceed ➢Capable of Funding Larger CIP Projects Using DST, LOGT, ARPA and Grant Funding 2024 Budget and Capital Program Overview— Final Note and Questions A Vote to Set the Proposed Millage is on the Regular Meeting Agenda for Tonight's Meeting Form DR-420 Must be Filed With the Property Appraiser by Thursday, July 27tn Final Adopted Millage Can Not Be Higher >Questions? 0