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HomeMy WebLinkAbout07-24-2023 PR Agenda.4 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 228-7054 FAX (772) 228-7077 AGENDA CITY OF SEBASTIAN PARKS & RECREATION ADVISORY COMMITTEE MONDAY, JULY 24'", 2023 6:00 PM 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) ANNOUNCEMENTS AND AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 5) APPROVAL OF MINUTES: Meeting Minutes from June 260, 2023 6) PUBLIC INPUT 7) UNFINISHED BUSINESS: Item A: Current Project(s) Update Item B: Committee Member Park Updates Item C: Upcoming Events at Riverview Park Item D: Discuss Adopt -A -Park Committee Member Allocations B) NEW BUSINESS: Item A: FY24 Capital Improvement Projects related to the use of Recreation Impact Fees Item B: Pickleball Court Discussion 9) ITEMS FOR THE NEXT AGENDA AND DATE: August 28, 2023 10) ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED ATTHIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY's ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. HOWEVER, THE PUBLIC IS ADVISED TO CHECK THE CITY WESSITE FOR UP-TO-DATE INFORMATION ON ANY CHANGES TO THE MANNER IN WHICH THE MEETING WILL BE HELD AND THE LOCATION. CM OF S � IAN HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetina Date Acienda Item Title: Recommendation: Background: July 241h, 2023 Meeting Minutes from June 26th, 2023 Approval of Meeting Minutes from the June 26th, 2023 meeting If Agenda Item Requires Expenditure of Funds: Total Cost: N/A Attachments: Parks & Recreation Advisory Committee Minutes of Regular Meeting on June 26`h 2023 IV. V. PARKS AND RECREATION ADVISORY COMMITTEE MINUTES OF REGULAR MEETING J U N E 26, 2023 Call to Order -- Chairperson Webster called the meeting to order at 6:00 p.m. Pledge of Allegiance was recited by all. Roll Call Present Ms. Webster Mr. Mauro Mr. Renzi Mr. Allen (a) Not Present Mr. Agudelo -- Unexcused Ms. Drumheller -- Zoom Mr. Danise Ms. White -- Zoom Also Present Mr. Antoine Van Meir, Parks Supervisor Mr. Joseph Perez, AV Technical Assistant Ms. Janet Graham, Technical Writer Announcements and Agenda Modifications -- None Approval of Minutes -- Meeting Minutes from May 22, 2023 Everyone indicating they had reviewed the Minutes, Ms. White called for a motion. A motion approving the Minutes from May 22, 2023 as presented was made by Mr. Danise, seconded by Mr. Renzi, and approved unanimously via voice vote. VI. Public Input -- None VII. Unfinished Business A. Current Project(s) Update Mr. Van Meir gave an update on current projects as follows: Barber Street Complex -- The football goal posts have been installed. That has been completed and the goal posts are ready to be used. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 2 MINUTES OF REGULAR MEETING OF JUNE 26, 2023 Easy Street Park -- We are scheduled to move forward with removing the playground at Easy Street Park. That will be done next week, the first week of July. The new playground is scheduled to be delivered the second week of July. Dog Park -- There was a small project at the dog park. Part of the fence was removed, and it was replaced with new fencing. Also, resodding was done to the areas that had been dug up by the dogs. B. Committee Member Park Updates Mr. Mauro -- stated the Yacht Club looks fine. The Main Street boat ramp also looks fine. There is nothing much new to report on pickleball at this time. Mr. Renzi -- stated Riverview Park looks great. The extra benches are being used, and everything else looks great. Mr. Danise -- stated he thinks the City's parks are in great shape. He mentioned the docks are waiting for approval to be repaired/replaced. Ms. Drumheller -- regarding Filbert Park, she commented that when people go from the parking area to walking where the trail is, there is an influx of red ant mounds. She suggested taking care of any ant problems be put on the to-do list. Periwinkle Park is fine, and she stated that Mr. Van Weir already spoke about the modifications at the Dog Park. Mr. Van Weir stated staff will go ahead and address the ant problems at Filbert Park. He said they will probably use a product called Advion. That product will not harm any other animals. Ms. Webster -- Stated that Hardee Park looks really good. Ms. White -- She said her parks are okay. She stated they are just waiting for the playground. C. Upcoming Events at Riverview Park Mr. Van Weir reviewed that the July 4t' event will be held on Tuesday, July 4. He encouraged everyone to come out and enjoy it. There will be several different events in the Park that day. Vill. New Business PARKS AND RECREATION ADVISORY COMMITTEE PAGE 3 MINUTES OF REGULAR MEETING OF JUNE 26, 2023 A. Select a Chairman and Vice -Chairman, adopt rules of procedure Ms. Webster opened the floor for members to nominate fellow Committee members for the position of Chair. At this time, she called for nominations for Chair. Mr. Danise nominated Ms. Webster to continue as Chair, and Mr. Mauro seconded this nomination. Mr. Renzi nominated Ms. Drumheller, and Ms. Webster seconded this nomination. Ms. Drumheller accepted the nomination. Roll Call (Ms. Webster) Mr. Mauro -- Yes Mr. Renzi -- No Ms. Webster -- No Vote -- Four nos and two yeses. Roll Call (Ms. Drumheller) Mr. Mauro -- No Mr. Renzi -- Yes Ms. Webster -- Yes Mr. Danise -- Yes Mr. Allen -- No Ms. White -- No Mr. Danise -- No Mr. Allen -- Yes Ms. White -- Yes Vote -- Four yes and two no. Ms. Drumheller is elected as Chairperson. Ms. Webster called for nominations for Vice Chair. Ms. Drumheller nominated Ms. Webster, and Ms. White seconded the nomination. Ms. Webster accepted the nomination. There being no additional nominations for Vice Chair, Ms. Webster called for a roll call vote. Roll Call (Ms. Webster) Mr. Mauro -- Abstains Mr. Renzi -- Yes Ms. Webster -- Yes Ms. Drumheller -- Yes Mr. Danise -- Yes Mr. Allen -- Yes Ms. White -- Yes Vote was six yeses and one abstention. Ms. Webster is elected as Vice Chair. Mr. Mauro called for a point of order. He reviewed that the Committee was down to four members and two alternates. Was the fifth position announced to anybody as to whether they wanted to become a full-time member of the Committee? Ms. Drumheller stated that it was posted on the Sebastian web page, and it was posted on the City page. There were openings for three committees to her recollection for alternate positions as well as PARKS AND RECREATION ADVISORY COMMITTEE PAGE 4 MINUTES OF REGULAR MEETING OF JUNE 26, 2023 full positions with expiring terms, and the instruction was to contact the City Clerk. Mr. Mauro said the reason he posed the question was that, in the past, the City Clerk actually contacted those of the Committee members that were alternates, and that did not happen this year. Ms. Webster said she can check on that process. B. Discuss Adopt -A -Park Committee Member Allocations Mr. Van Meir stated that there are a few parks open for adoption. He reviewed the parks and the Committee members who have those parks, a list of which is attached to this evening's agenda. There are three open parks that can be adopted. Ms. Drumheller said she recalls that those parks were allocated to Mr. Agudelo. His term expired last month. She asked if anyone wanted to change the allocations. Ms. White suggested waiting until the next meeting. Mr. Allen stated he wants to know the responsibilities for this adoption program. He would like to have a list so he can look into the parks. Also, someone suggested that one or more of the Committee members might want to shuffle those. He would like to have a longer discussion on that. He is an alternate, and he does not want to overstep his bounds by taking on this responsibility. Ms. Webster then suggested that this discussion be held off until the next meeting. Mr. Van Meir then described the responsibilities of the Committee members regarding their specific parks. Ms. White added what she does regarding her parks. Ms. Drumheller described how Mr. Allen can find out where the parks are that are currently open, the listing of which is attached to this evening's agenda. Mr. Danise described his recent experience when engaging with people at the parks. Ms. Webster asked if the Committee members could have a list of the members and their terms. Mr. Van Meir said he will have that at the next meeting. IX. Items for the next agenda and date: July 24t", 2023 Mr. Mauro asked that a discussion about additional pickleball courts be put on the agenda for the next meeting. Mr. Van Meir said Mr. Benton is still working on those numbers and looking into that project. There is no room to the east or west of the present courts. There is no room to the north, so if the additional courts are to the south of the present courts, the City will have to pay rent to the Airport to add the additional courts. X. Adjourn There being no further business, Ms. Webster called for a motion to adjourn. A motion to adjourn the meeting was made by Mr. Mr. Renzi, seconded by Mr. Danise, and approved unanimously via voice vote. By: Date: jg CITY OF SEST�N HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetina Date Aaenda Item Title July 24th, 2023 Committee Member Discussion on Adopt -A -Park Member allocations Recommendation: Each year with new members we will re -allocate each members Parks. Staffs recommendation is that each member holds onto one of their current parks and then we can allow members to select new parks to provide feedback on thru FY 23-24. Staff appreciates the committee's views on our parks because it provides a different perspective. Committee members can provide reports on items to include: maintenance, budget related concerns, suggestions or condition of the facility. If Aaenda Item Reauires Expenditure of Funds: Total Cost: N/A Attachments: Current Adopt -A -Park allocation sheet crn OF SE T, 4-1IIJ. HOME OF PELICAN ISLAND 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 228-7052 FAX (772) 228-7077 CITY OF SEBASTIAN P&R ADVISORY COMMITTEE ADOPT -A -PARK PROGRAM 1) BARBER STREET SPORTS COMPLEX (MS. WEBSTER) 2) BLOSSOM STREET PARK (MR. DENISE) 3) BRYANT STREET PARK 4) COMMUNITY CENTER (MS. WEBSTER) 5) DOG PARK - SEBASTIAN BARK PARK (MS. DRUMHELLER) 6) EASY STREET PARK (MS. WHITE) 7) FILBERT STREET PARK (MS. DRUMHELLER 8) FRIENDSHIP PARK (MR. RENZI) 9) GARDEN CLUB PARK (MS. WHITE) 10) GEORGE STREET PARK (MR. DANISE) 11) HARDEE PARK (MS. WEBSTER) 12) HISTORICAL PARK 13) MAIN STREET BOAT RAMP (MR. MAURO) 14) PERIWINKLE PARK (MS. DRUMHELLER) 15) RIVERVIEW PARK (MR. RENZI) 16) SCHUMANN DRIVE PARK (MR. DANISE) 17) KILDAIRE PARK 18)STORMWATER PARK (MR. RENZI) 19) YACHT CLUB AND BOAT RAMP (MR. MAURO) 20) PICKLEBALL COMPLEX (MR. MAURO) CITY GF S SASTIA HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetinq Date: July 24"', 2023 Agenda Item Title: FY24 Capital Improvement Projects funded by the use of Recreation Impact Fees Recommendation: Committee support the projects identified to use Recreation Impact Fees and recommend that City Council approve these projects Backqround: City staff have assessed the needs of our parks and identified 2 projects to be funded with the usage of Recreation Impact Fees in FY24. City Code specifically permits Recreational Impact Fees to be used "only to acquire, construct or provide recreational improvements or facilities." These items have not yet been approved by City Council in the budget process so these are still preliminary requests for your review. If Aaenda Item Requires Expenditure of Funds: Total Budgeted: $370,000 total for the 2 projects in FY24 Attachments: (1) Document showing the proposed Capital Projects funded by the Recreation Impact Fund for FY24 (2) Recreation Impact Fee Funds Projected Balances (3) Listing of the Recreation Impact Fee Zones and Classifications CITY OF SEBASTIAN, FLORIDA 2023/2024 ANNUAL BUDGET CAPITAL OUTLAY SCHEDULE LEIS LIRE SERVICES DEPARTMENT- TO BE FUNDED BY GENE AL FUND EXPENDITURES PHt FISCAL YEAR Description 2023/24 2024/25 2025/26 2026/27 2077/28 TOTAL Zero Turn Mower $ 11,000 $ - $ - $ - S - $ 11,000 Enclosed Trailer 12,000 12,000 - - - 24,000 Shed 15,000 - - - - 15,000 Pick -Up Truck (1/2 ton extended cab) - 40,000 - - - 40,000 (2) Zero Turn Mowers - - - 28,000 - 28,000 Bush Hog Mower - - - 22,000 22,000 S 38,000 $ 52,000 S - S 28,000 $ 22,000 S 140,000 LEES LIRE SERVICES DEPARTMENT - TO BE FUNDEDBY RECRFAM ON IMPACT FEES EXMDMMES PER FISCAL YEAR Description 2023124 2024/25 2025/26 2026/27 2027/28 TOTAL Playground hMrovements $ 350,000 $ 60,000 $ 120,000 S 120,000 $ 80,000 $ 730,000 Park Improvements 20,000 20,000 20,000 20,000 20,000 100,000 $ 370,000 S 80,000 $ 140,000 S 140,000 $ 100,000 5 830,000 LEISURE SERVICES DEPARTM NT - TO BE FUNDEDBY DISCRMONARY SAFES TAX Description 2023/24 2024/25 2025/26 2026/27 2027/28 TOTAL Friendship Park Baseball Field Improvements $ 25,000 $ - $ - S - S - $ 25,000 Splash Pad Replacement - 1,000,000 - - - 11000,000 $ 25,000 $1,000,000 $ - $ - $ - $ 1,025,000 MOO CITY OF SEBASTIAN, FLORIDA FISCAL YEAR 2024-2029 CAPITAL IMPROVEMENT PROJECT REQUEST AND JUSTIFICATION FORM LEISURE SERVICES DEPARTMENT Project Name: Playground Improvements Funding Source: Recreation Impact Fund (Project Description: Replace and improve current playgrounds throughout the City to become more accessible: FY 23-24 Creative Playground. FY 24-25 Bryant Court Park. FY 25-26 Hardee Park & Schumann Park. FY 26-27 Community Center & Friendship Park. FY 27-28 Riverview Park Justification: Many playgrounds are in need of replacement within the next few years to better serve our youth population. May secure grant funding for additional features to the Creative Playground. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 350,000 S 60,000 $ 120,000 $ 120,000 $ 80,000 $ - $ 730,000 Operating Impact: $ - $ (70,000) $ (75,000) $ (90,800) $ (104,200) $ (107,200) $ (447,200) Project Pricing: Pricing is based on the pricing quotes in speaking with numerous vendors this year. The materials costs have increased drastically over the course of the last year, similar to most other construction materials. Project Name: JPark Improvements Project Description: Funding Source: lRecreation Impact Fee Fund Provide funds to Immeditely Address Park Improvements. Justification: These allocations enable the addressing of park expenditures brought to light by the public or Parks and Recreation Advisory Committee, so that concerns not budgeted can be addressed without delay. Project Costs: Project FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 Total $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 ,$ 120,000 Operating Impact: $ - $ (4,000) $ (7,600) $ (10,800) $ (13,600) $ (16,000) $ (52,000) Project Pricing: JNo cost estimates provided as these are unexpected park improvements. Recreation Impact Fees Investment Income PROJECTED REVENUE Park Improvements ADA Swing and Swing Mats Park Identification Signage Barber Street Baseball Dugouts Barber Street Baseball Backstops Playground improvements Swing/Bench Park at Harbor Lights TOTAL EXPENDITURES FY 21 TOTAL EXPENDITURES FY 22 TOTAL EXPENDITURES FY 23 TOTAL EXPENDITURES FY 24 TOTAL EXPENDITURES FY 25 TOTAL EXPENDITURES FY 26 TOTAL EXPENDITURES FY 27 TOTAL EXPENDITURES FY 28 BEGINNING FUND BALANCE TOTAL REVENUES TOTAL EXPENDITURES ENDING FUND BALANCE BEGINNING FUND BALANCE: Zone A Zone B Zone C Zone D All Zones Recreation impact Fees Zone A Zone B Zone C Zone D All Zones Investment Income Zone A Zone B Zone C Zone D All Zones Transfers: Zone A Zone B Zone C Zone D All Zones Ending Balances: Zone A Zone B Zone C Zone D All Zones RECREATION IMPACT FEE FUNDS PROJECTED BALANCES FISCAL YEARS 2024-2029 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 $ 179,400 $ 179,400 $ 179,400 $ 179,400 $ 179,400 $ 179,400 $ 179,400 $ 179,400 2,641 20,413 18,903 10,318 15,804 18,564 21,463 26,506 S 182.041 $ 199,813 $ 198,303 $ 189,718 $ 195,204 $ 197,984 $ 200,863 S 205,906 $ 8,959 $ 15,974 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 23,425 - 15,791 75,000 73,101 104,026 350,000 35,000 $ 121,276 $ 230,000 $ 370.000 60,000 120,000 120.000 $ 80,000 $ 140.000 80,000 - $ 140,000 $ 100.000 $ 20,000 $ 257,786 $ 318,551 $ 288,364 $ 116,667 $ 226,385 $ 281,589 $ 339.554 $ 440,416 182,041 199,813 198,303 189.718 195,204 197.964 200,863 205.906 121,276 230,000 370,000 80,000 140,000 140,000 100,000 20,000 $ 318.551 $ 288.364 $ 116.667 $ 226.385 $ 281,589 $ 339,554 $ 440,416 $ 626,322 FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 FY 26-27 FY 27-28 FY 28-29 $ 44,549 $ 79,277 $ 84,123 $ 28,396 S 57,167 $ 27,417 $ 55,483 $ 86,249 55,488 20,521 (23,635) (25,124) (9,785) 7,093 (34,878) (99,522) 57,857 41,670 2,151 21,108 (709) (24,442) 10,263 47,228 99,891 177,082 225,726 92,286 179,712 271,522 308,686 407,461 $ 257,786 $ 318,551 $ 288,364 S 116,667 $ 226,385 $ 281,589 $ 339,554 S 440,416 31,269 31,259 31,259 31,259 31,259 31,259 31,259 31,259 22,561 22,561 22,561 22,561 22,561 22,561 22,561 22,561 41,316 41,316 41,316 41,316 41,316 41,316 41,316 41,316 84,264 84,264 84,264 84,264 84,264 84,264 84,264 84,264 S 179.400 $ 179.400 S 179,400 $ 179,400 $ 179,400 S 179,400 S 179,400 $ 179,400 $ 456 $ 5,080 $ 5,515 $ 2,511 $ 3,991 $ 1,808 $ 3,507 $ 5,131 568 1,315 (1,549) (2,222) (683) 468 (2,205) (5,990) 593 2,670 141 1,867 (49) (1,611) 649 2,842 1,023 11,347 14,797 8,162 12,546 17,901 19,512 24,522 $ 2,641 $ 20,413 $ 18,903 S 10,318 $ 15,804 $ 18,564 $ 21,463 $ 26,506 $ (3,012) $ 31,494 $ 92,500 $ 5,000 $ 65,000 $ 5,000 $ 5,000 $ 5,000 58,096 68,032 22,500 5,000 5,000 65,000 85,000 5,000 58,096 83,507 22,500 65,000 65,000 5,000 5,000 5,000 8,096 46,968 232,500 51000 5,000 65,000 5,000 5,000 $ 121.276 $ 230,000 $ 370,000 $ 80,000 $ 140,000 $ 140.000 S 100.000 $ 20,000 $ 79,277 $ 84,123 $ 28,396 $ 57,167 S 27,417 $ 55,483 $ 85,249 $ 116,639 20,521 (23,635) (25,124) (9,785) 7,093 (34,878) (99,522) (87,951) 41,670 2,151 21,108 (709) (24.442) 10,263 47,228 86,387 177,082 225,726 92,286 179,712 271.522 308.686 407.461 511,247 $ 318.551 $ 288,364 S 116,667 $ 226,385 S 281.589 S 339.554 $ 440,416 S 626,322 7 Year FY 23 7 Year Income Ending income Thru FY22 Balances Thru FY23 251,475 84,123 207,158 Proves We are Spending Income Received Within Past 7 Years. 179,012 (23,635 172,798 197,364 2,151 226.031 444,522 225,726 481,986 Ln 0f T ��" HOME OF PELICAN ISLAND 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 228-7054 FAX (772) 228-7077 CITY OF SEBASTIAN RECREATION IMPACT FEE PARKS •uu ► h 1) FRIENDSHIP PARK 2) HARDEE PARK 3) RIVERVIEW PARK 4) BARK PARK 5) BARBER STREET SPORTS COMPLEX 6) SCHUMANN DRIVE PARK 7) PICKLEBALL COMPLEX ZONE A BLOSSOM PARK HARDEE PARK (CP) PICKLEBALL COMPLEX (CP) ZONE B EASY STREET BARK PARK (CP) COMMUNITY CENTER FRIENDSHIP PARK (CP) MAIN ST BOAT RAMP YACHT CLUB & BOAT RAMP RIVERVIEW PARK (CP) ZONE C STORMWATER PARK SCHUMANN DRIVE PARK (CP) KILDAIRE PARK HISTORICAL PARK BRYANT COURT PARK FILBERT PARK ZONE D BARBER STREET SPORTS COMPLEX (CP) GEORGE STREET PARK GARDEN CLUB PARK PERIWINKLE PARK COWNIE/CHELTENHAM