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Home My WebLink About07-31-2023 BAC AgendaaMOF HOME Of PELICAN ISLAND SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY — JULY 31, 2023 CITY HALL 1225 MAIN STREET a. Call to Order b. Pledge of Allegiance c. Roll Call d. Approval of Minutes: Meeting of July 17, 2023 e. Review and Approval of 3`d Quarter Financial Report f. Adjourn Agenda Attachments: Minutes for Meeting of July 17, 2023 3`d Quarter Financial Report ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F. S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITYS ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. 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Chairman Napier called the Citizens Budget Review Advisory Committee meeting to order at 6:00p.m. II. Pledge of Allegiance was recited by all. III. Roll Call Present Mr. Hoffinan Mr. Newhart Mr. Napier Ms. Reed Ms. Cerda Mr. Hall Mr. McGinn (via Zoom) Not Present Mr. Middleton (excused) Also Present Mr. Ken Killgore, Administrative Services Director/CFO Mr. Brian Benton, Interim City Manager Mr. Joseph Perez, AV Technical Assistant Ms. Testa, Recording Secretary IV. Approval of Minutes: Meeting-, of May 15, 2023 Everyone having had a chance to review the Minutes from May 15, 2023, Mr. Napier called for a motion. A motion to approve the Minutes as presented from May 15, 2023 was made by Mr. Hoffinan, seconded by Ms. Cerda, and approved unanimously via voice vote. V Presentation of Draft Budget by Ken Killgore Mr. Killgore announced that he modified the presentation and those changes have been made in red. (See attached) He said he divided the presentation in to five sections; summary of general fund budget, enterprise and other funds, capital improvement program, property values and millage and other considerations. He asked that at the end of the night the committee vote on a proposed millage recommendation to City Council. Mr. Killgore said there is an 11.18% budget increase over the current year's amended budget. He mentioned that the city is still waiting for the cost for group insurance, the strategic plan that Council made a motion to move to the 2023 budget and the Senior Center roof project that had to be moved to the 2023 budget. Citizens Budget Review Advisory Committee Minutes of July 17, 2023 Page 2 He said there was an error in the projected health insurance premiums; it should be 10% not 5%. His reasoning for adding 5% is due to the addition of seven full-time positions and also adding money for organizational efficiency program staffing. He broke down the operating accounts; there will be additional election cost this year as opposed to last year. Legislation has passed that says the city should not be funding special event programs out of CRA funds. The liability and property insurance has gone out of control; the city is expecting the premiums to more than double compared to this year. The city looked at their insurance policy for the docks and are proposing canceling that policy and self -insuring the docks. The city pays $60,000 in premiums every year. Mr. Killgore explained that the city would put aside $3,000,000 of reserves; this money would be used in case we don't get reimbursed from FEMA. By the year 2026 this account could be reduced down to $250,000 and used to handle extraordinary repairs from storms that are not classified a national emergency. Mr. Killgore said the city assumed the revenue at a 3.0503 millage rate. If you take the millage rate now of 2.9050 there would be 5% increase in the millage rate. The state required calculation of the rolled -back which is a rate of 2.6275 there would be a 16.09% increase in taxes according to the State. The City will be required to advertise in the newspaper the proposed millage rate with an increase of taxes by 16.09%. Mr. Killgore stated the Golf Course had a good year. The Golf Course is receiving the same amount of rent from the restaurant and pays the Airport the same amount for rent. The Golf Course continues to pay $36,335 principle and interest on the building fund loan and they are projected to pay $80,000 toward the general fund loans next year. He said new golf carts have arrived. The City has not paid for them yet but according to the purchase order there are sufficient funds in the account today to pay for them. Mr. Napier asked if the Pickleball Courts are on Golf Course property. Mr. Killgore explained that the courts are on Airport property and rent is paid to the Airport. Mr. Killgore reported the Airport has a new facility, Hangar D, which we will increase rental revenue. The City is still paying on loans for Hangar A and Hangar B. The City is also grant matching from DST funds for some major Airport projects. Mr. Napier asked if the Airport will be reimbursing the DST fund once the grants have been received. Mr. Killgore said that's not practical unless these are revenue producing projects. Mr. Napier asked if the Public Works Facility pays rent to the Airport. Mr. Killgore responded yes, it comes from the Public Facilities budget. Mr. Killgore said the Building Department continues to have high permit revenues. They would like to hire another Inspector because they are hard to find. Citizens Budget Review Advisory Committee Minutes of July 17, 2023 Page 3 Mr. Killgore reported on the American Rescue Plan Act Fund. He said the money was allocated to several projects. The money had to be allocated by the end of 2024 and totally spent by the end of 2026. Mr. Killgore said the Schumann Drive project will now be paid out of DST money and that money that was set aside for that project will be allocated to road work, providing this is approved by the Council. The Local Option Gas Tax projected collections is at 3.5% annual increases and this money will be used for several projects including road preservation work and swale work. (See attached page 15) Mr. Killgore reported that the CRA Revenue Fund covers their operating expenses and projects on the Working Waterfront as well as the Central Avenue Catalyst Master Plan in FY 27-28. He reported the Recreation Impact Fee funds are scheduled out over the next five years for various parks. The city will continue to budget $5,000 for each of the four zones for things that may come up such as safety issues. The Stormwater Utility Fund Mr. Killgore announced is in trouble. The personnel and operating accounts are exceeding the revenue from the current fees collected. The city will have to look at a rate increase either next year or the year after. Mr. Hoffman asked why the city is holding off on the rate increase until 2024/2025 if the expenses are exceeding the revenue coming in now. Mr. Killgore said he looked at a six year projection and if we continue to spend more than we are taking in by then the fund would go broke. Mr. Killgore said the city needs to increase the fee by $2.00. Ms. Reed also questioned this. Mr. McGinn said stormwater problems are an emotional item for most residents in Sebastian and he feels an increase would not be objected to if they knew there were going to be stormwater improvements. Everyone is right it's probably better sooner than later. Mr. Killgore advised that the only way to address the increase now is for the committee to have a consensus making an amendment to setting the proposed millage rate for the general fund and suggest Council consider a stormwater change. The committee was concerned that there would not be enough time to put the change on the tax bill at this point. Mr. Killgore said he is not sure if they are just asking for an increase if it takes the same amount of time. Mr. Hoffman made a motion to recommend that Council not delay and move the $2.00 increase to November 2023 property tax if that's possible. Mr. Benton said from discussions with the tax collector's office he does not believe the stormwater fees goes on the TRIM notice so if the committee would like to make that recommendation to Council it would give him time to contact the Tax Collector and get the Citizens Budget Review Advisory Committee Minutes of July 17, 2023 Page 4 answer before the Council meeting next Wednesday. He suggested that they make a motion that if the city is able to get it done then that would be their recommendation. Mr. Hoffman said he still has his motion on the board and is looking for a second. Ms. Cerda made a second to recommend that Council not delay and move the $2.00 increase to 2023/2024. The Motion was approved unanimously via voice vote. Mr. Killgore than briefed the members on the other City Funds. The members also discussed the firing range item. Mr. Killgore explained the breakdown in the certified taxable values. The city has 84 million in additions this year and reassessments increased by 187 million which 15.05% above 2023. If the roll -back is used the city would have a short fall of $846,224. If the same millage as last year was used the city would have to use $747,517 of its reserves. Mr. Napier said with the current millage of 2.9050 approximately $300,000 of reserves would be used to balance the budget he wanted to know if the city projected what the carryover would be. He said it looks like revenues are going to exceed expenditures. Mr. Killgore said the carryover was going to be 9.6 million and his projection on the total amount available and the amount in reserves is pretty close. Mr. Killgore said in an18 year history of setting the millage rate, 61 % of the time was either at or below roll -back rate. Mr. McGinn spoke in support of recommending a 3.0503 millage. A motion was made by Mr. Hoffinan and a second by Mr. Hall to recommend a proposed millage rate for the TRIM notice of 3.0503 for Fiscal year 2023. The motion was approved via voice vote 6 in favor and 1 opposed. VI. Next Scheduled Meeting Date (Monday. Julv 31. 2023 ) VII. Adiourn There being no further business, Chairman Napier adjourned the meeting at 7:12pm. By: Date: Larry Napier, Chairman anaF EI 'N HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: August 9, 2023 AGENDA ITEM TITLE: Resolution Accepting the P Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2022-2023 Annual Budget. RECOMMENDATION: Move to approve Resolution R-23-16. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by City Council was previously given during the quarter for adjustments to budgets for the Stonecrop Drainage Project, added funding for the 100a' Anniversary, added repairs to the old golf carts and netting at the Golf Course and Airport. City Council also approved the use of the General Fund R&R for repairs to the City Hall balconies. There was one adjustment done during the Quarter to use of the General Fund R&R Account for replacing City Hall equipment, which is being reported to City Council in accordance with our policy on R&R adjustments. In accordance with the authority given by the Annual Budget Resolution, the City Manager approved other budget transfers between accounts within Departments and authorized adjustments that were necessary to implement programs, projects and expenditures that were previously authorized by the City Council. Adjustments may include budget changes within his $15,000 spending authority, budget adjustments between budget accounts within the same departments, as well as adjustments to closeout completed or cancelled projects. Thus, the City Manager's did approve a couple of adjustments that recognized the use of small grants to the Police Department and the Airport. Additional details on the above adjustments are listed in Exhibit "A" that is an attachment to the Resolution. If Agenda Item Reuuires Expenditure of Funds: Budgeted Amount: As per Exhibit "A" of the Resolution Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Resolution R-23-16 and Attachment "A" 2. 3'd Quarter Financial Report, including Capital Project Status, Investments/Loans and Accomplishments Administrative Services Department Review: City Attorney Review: Procurement Division Review, if applicable: City Manager Authorization: Date: RESOLUTION NO. R-23-16 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on June 30, 2023 was made and it was determined there was one budget adjustments to the General Fund R&R Account that is required to be formally reported to the City Council; and WHEREAS, it was determined that the City Council and City Manager previously approved all the necessary amendments and adjustments and these should just be reported in accordance with the Annual Budget Resolution; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2022 and ending September 30, 2023 has been amended and adjusted as necessary within the quarter ending June 30, 2023; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 2. All resolutions or parts of resolutions in conflict herewith are hereby repealed. Section 3. Sections of this resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 4. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember and, upon being put to a vote, the vote was as follows: Mayor Fred Jones Vice -Mayor Christopher Nunn Councilmember Ed Dodd Councilmember Bob McPartlan Councilmember Kelly Dixon The Mayor thereupon declared this Resolution duly passed and adopted this 9t' day of August 2023. CITY OF SEBASTIAN, FLORIDA By: Mayor Fred Jones ATTEST: Approved as to form and legality for the reliance by the City of Sebastian only: Jeanette Williams, MMC Jennifer Cockcroft City Clerk City Attorney EXHIBIT "A" OF RESOLUTION R-23-16 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED June 30, 2023 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Stonecrop krpinage Project $2,941,591 _ $22,247 $2,963,838 03/08/23 Approved additional funding Appropriated from DST Reserves ____________ ($2,046,256) -------- ($22,247) S$2,068,503) needed based on approved bid amount_ 100`h Anniversary Expenditures $5,000 $50,000 $55,000 04/26/23 Approved use of General Fund Appropriated from General Reserves ($549,366) ($34,500j ($599,366) Reserves toward 100` Anniversary. R&M � Operating Equipment _ $26,,316 $45,000 _ $71,316 04/26/23 Approved repairs of old golf carts Appropriated from Golf Course Reserves ($554,028) ($45,000) ($599,028) to keep them going until new fleet arrives. --------- --- - Golf Course I�rovements —Golf C_ nurse FEMA— Federal $0 $0 ---------- $77,472 ($66,405) $186,874 186, 74 ($66,405) ---------------------------------------------- 04/26/23 Adjustments needed on approved - FEMA — State ---- $0 i$11,067 - ($11,0) contracts for replacing netting at the Golf `Improvements — Airport $0 $36,834 $36,834 Course and the Airport. (Note: The Golf Course Improvements budget already had FEMA - Federal FEMA -State $ $— ($27,626) $4,604 ($27,626)_ I$4,6041_ funds needed to match the funding received IAppropriated from Airport Reserves---------------- $ �$4,604)......... ($4,6041 ................................................ for the Federal and State grant. _ _— ild' g _ — 5 $36,453 $130,418 06/14/23 Approved repairs to balconies on Appropriation from_General_Reserves------------ ($600,514)-------- ($36,453)...... ($636,967Z the south -side -of City Hall_-- Project/Account Equipment-_- - Appropriated_from R&R Account ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After Change Adjustment Change Reason for Adjustment $47,,000 _ $1,148 $4�,148 Utilized R&R Account for replacement of _ ________________(275,000)......... ($1,148)...... ($273,860 City Hall_2"-_floor break room refri erator:__ ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Equipment _ _ _.._.-...—. — $0 - ...�.`_ $12,099 _ .._.. $12,099 Adjustment to record JAG Grant for the JAG Grant Revenue $0 $12,099 $12,099 purchase of Police Department equipment.__ R&M —Buildings ___ $0 $5,250 ______ $12,000 Adjustment to use an FAA Grant to paint R&M_ O�eratfi �2 ui ment _-�. $0 $7,750 $7,750 Administrative Office interior and repair the FAA Grant ------------------------------------------------ $0--------($13,000)_------ ($13,000) AWAO System _---- --------------------------- CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT_ THIRD QUARTER ENDING DUNE 30, 2023 SUMMAP7 GENERAL FUND RECEIVED 79.57% OF BUDGETED REVENUE AND EXPENDITURES WERE 69.2% OF BUDGETED AMOUNTS IN THE THIRD QUARTER. REVENUE WAS HIGH MOSTLY DUE TO PAYMENTS FOR AD VALOREM TAXES. GENERAL FUND SUMMARY Budget YTD % Beginning Balance $ $ 8,195,001 Ad Valorem Taxes 5,146,342 5,078,843 98.7% Franchise Fees 1,567,286 1,086,563 69.3% UGIityTaxes 3,210,987 2,202,638 68.6% Intergovernmental 3,811,968 2,473,720 64.9% Charges for Service 745,870 561,042 752% Licenses and Other 467.200 504,078 107.9% Transfers From Other Funds 35,000 0.0% Total Revenues $ 14,984,653 $ 11,906,884 79.5% From Fund Balance 636,967 0.0% Total Sources 5 15,621,620 S 11,906,884 75.2% City Council $ 62,725 $ 39,732 63.3% Cily, Manager 309,381 261,618 84.6% City Clerk 223,024 171,462 76.9% CifyAffomey 271,445 204,282 75.3% Admin Services 623,297 447.467 71.8% MIS Division 727,871 471,190 64.7% Human Resources 231,814 152,073 65.6% Police Department 7,308,703 5,211,108 71.3% Roads and Garage 1,440,693 936,242 65.0% Public Facilities 834,261 562,140 67.4% Leisure Services 1,407,371 891,993 63.4% Cemetery 164,323 116,136 Community Dev. 716,458 357,866 49.9% Non-Deparbnental 1,300,254 981,261 75.5% Total Expenditures $ 15,621,620 $ 10,803,569 69.2% Unappropriated n1a Total Uses $ 15,621,620 $ 10,803,569 69.2% Ending Unappropriated Fund Balance $ 9,298,316 WE PREVIOUSLY RECEIVED ALL OF THE AMERICAN RESCUE PLAN ACT FUNDING AND THE CITY COUNCIL AGREED TO APPLY THOSE FUNDS TO THE ITEMS LISTED- AMERICAN RESCUE PLAN ACT FUND Budget YTD % Beginning Fund Balance $ $ 2,869,473 ARPA Grant nla Interest 14,500 46.417 n1a Total Revenues 14,500 $ 46,417 n1a From Fund Balance 2,696,156 0.0% Total Sources $ 2,710,656 $ 2,915,890 107.6% Gardenia Ditch $ 746,156 $ 6,043 0.8°% Schumann Ddve 750,000 0.0% Concha Dam 700,000 0.0% Roadwork 500,000 0.0% Water Supply Work Plan 12,000 9,600 80.0% Artkial Reef Grants 2,500 0.0% Total Uses $ 2,710,656 $ 15,643 0.6% Ending Fund Balance $ 2,900,247 Expected Change to Year End: Additional Revenues 10,500 Additional Expenditures 2,695,013 913003 Ending Available Funds $ 215,734 General Fund Revenue n Adiuctwi Ridrrt nYrar to Darr 5,000 c 4,000 3,000 t 2,000 1,000 7 \Ole Or 01 P� o� J� sec Gr `ee� nee General Fund Expenditures PlAdjusted Budget OVear to Date $6,5M 4,- <,s 3,500 s�.sao St.soo 5�m Gayrpa�GaYC g0� R�p�a�G�; Faa06� wl�a Pa N�¢,aQo�a �oaas P° v C��d FUND BALANCE USES FOR GENERAL FUND ARE SHOWN BELOW. EXPECTED CHANGES TO YEAR END ANTICIPATE THE ADJUSTMENTS RESULTING FROM PAY RAISES. GENERAL FUND BALANCE FORECAST Fund Balance R&R Account Beginning Reserves 10101122 7,920,001 5 275,000 Year to Date Revenue 11,906,884 Fund Balance/R&R Changes to Date: Purchases Not Received (60,264) Unfinished 2022 Projects (215,065) Harbor Lights Fuel Tanks (17,850) City Attorney Recruitment (34,500) Exempt Pay Increases (70,621) Police Pay Increases (152,340) Increase to Centenial Funding (50,000) Closed A2216 Police Vehicles 1,274 Replaced City Hall Refrigerator (1,148) Repairs to City Hall Balconies (36,453) Year to Date Uses $ (599,366) $ (37,601) Other Expenditures (10,166,602) Current Reserves $ 9,060,917 $ 237.399 Expected Changes to Year End: Additional Revenues 3,963,621 - Additional Expenditures (3,685,292) - Ending Reserves 5 9,339,246 $ 237,399 Adjust R&R to $275,000 (37,601) 37,601 Adjusted Reserves 5 9,301,645 $ 275,000 Assigned Funds * (666,992) - Employee Final Payouts (390,000) Dock Self -Insurance (3,000,000) Net Unassigned Reserves $ 5,244,653 5 275,000 Total Ending Reserves $ 5,519,653 Projected in 2023 Budget (with pay raises) $ 7,088,173 *Assigned Funds include Inventories, Prepaids and the Golf Course Loan. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT THIRD QUARTER ENDING JUNE 30, 2023 SUMMARY MOST OF THE EXPECTED COLLECTIONS OF STORMWATER GOLF COURSE REVENUES CONTINUE TO BE FAVORABLE. FEES HAVE BEEN RECEIVED. TRANSFERS TO CAPITAL NEW CARTS HAVE NOT BEEN INVOICED. FEMA/STATE PROJECTS IS PRIMARILY FOR SWALE WORK. REIMBURSEMENTS WILL OFFSET RANGE NETTING COST. STORMWATER FUND SUMMARY Budget YTD % Beginning Fund Balance $ • $ 1,951,126 Stormwater Fees 1,952,055 1,947,193 99.8% Interest and Other 7,566 38,636 510.7% Total Revenues $ 1,959,621 $ 1,985,829 101.3% From Fund Balance 669,359 0.0% Total Sources $ 2,628,980 $ 3,942,955 150.0% Operating Expenditures $ 2,226,488 $ 1,388,654 62.4% Capital Outlay 41,300 38,493 93.2% Transfer to Capital Projects 361,192 152,252 42.2% Total Uses $ 2,628,980 $ 1,579,399 60.1% Ending Fund Balance $ $ 2,363,556 Expected Change to Year End: Additional Revenues 10,500 Additional Expenditures (504,931) Additional Capital Outlay (5,300) Transfers to Capital Projects (208,940) 9130123 Ending Available funds $ 1,654,885 Projected in 2023 Budget $ 1,179,343 REVENUE FROM AIRORT RENTS IS 81.3% COLLECTED. BEGINNING AND ENDING RESOURCES EXCLUDE THE PRINCIPAL DUE ON THE DST LOAN OF $502,746. AIRPORT FUND SUMMARY Budget YTD % Beginning Resources • $ 503,120 Rents 577,861 469,741 81.3% FEMA/State Reimbursements 32,230 Investment Income 725 8,089 1115.7% Miscellaneous 85,690 65,675 76.6% Total Revenues 696,506 543,505 78.0% From Fund Balance 77,198 n/a Total Sources $ 773,704 $ 1,046,625 Operating Expenses $ 520,933 $ 394,667 75.8% DST Fund Loans 36,500 0.0% Range Netting 36,834 Capital Outlay 28,432 9,479 33.3% Transfers for Projects 76,707 62,115 81.0°% Total Uses $ 699,406 $ 466,261 66.7% Total Ending Resources 74,298 $ 580,364 Expected Change to Year End: Additional Revenues 193,369 Addditional Uses (222,915) 9/30123 Ending Resources $ 550,818 Projected in 2023 Budget $ 577,418 GOLF FUND SUMMARY Budget YTD % Beginning Resources • $ 245,915 Charges for Service 1,631,611 1,446,432 88.7% Rent 30,000 23,176 77.3% Insurance Proceeds 23,342 48,342 207.1% FEMA/State Reimbursements 77,472 - 0.0% Miscellaneous 10,760 20,078 186.6% Total Revenues 1,773,185 1,538,028 86.7% Pro Shop Sales 110,000 102,688 93.4% 1 1 Pro Shop Purchases (65,000) (80,588) 124.0% Sales vs. Cost of Sales 45,000 22,100 49.1 % From Reserves - Cart Repairs 61,316 - nla From Reserves - Carts 528,640 nla From Reserves - Pay Changes 4,072 nla From Reserves for Ditches 5,000 nla Total Sources $ 2,417,213 $ 1,560,128 64.5% Operating Expenses $ 1,543,906 $ 1,136,099 73.6% Equipment 7,889 7,889 nla Lightning Damage 21,097 21,097 nla Range Netting 88,826 286 nla Cart Purchase 528,640 - We Total Operating Expense 2,190,358 1,165,371 53.2% General Fund Payment 35,000 nla Building Fund Payment 36,209 27,157 75.0% Total Uses $ 2,261,567 1,192,528 52.7% Total Ending Resources $ 155,646 613,515 Expected Change to Year End: Additional Sources 576,315 Additional Uses (1,070,900) 9130/23 Ending Resources $ 118,930 Projected in 2023 Budget $ (302,729) BUILDING FUND RESOURCES EXCLUDE THE REBATE PAYABLE MANDATED BY THE STATE AND $1,112,843 ADVANCE TO THE GOLF COURSE. Beginning Resources Licenses and Permits Charges for Service Fines and Forfeits Miscellaneous Golf Fund Loan Payments Total Revenues From Fund Balance Total Sources Operating Expenses Capital Outlay Total Uses Total Ending Resources Expected Change to Year End: Additional Revenues Additional Uses 9130/23 Ending Resources Projected in 2023 Budget BUILDING FUND SUMMARY Budget YTD $ $ 1,654,006 1,229,500 683,689 33,500 13,014 5,500 3,825 7,289 29,526 36,209 27,157 1,311,998 757,211 194,686 - 1,506,684 757,211 $ 1,279,933 $ 702,246 186,874 122,713 $ 1,466,807 $ 824,959 39,877 $ 1,586,258 554,787 (641,848) $ 1,499,197 $ 1,493,883 55.6% 38.8% 69.5% 405.1 % 75.0% 57.7% nla 50.3% 54.9% nla 56.2% GENERALFUND TAXES LICENSES & PERMITS INTERGVT'L REVENUE CHARGES FOR SERVICE FINES AND FORFEITS MISC. REVENUE TRANSFERS IN FROM FUND BALANCES GENERAL FUND REVENUE CITY COUNCIL CITY MANAGER CITY CLERK LEGAL ADMINISTRATIVE SERVICES M.I.S. DIVISION HUMAN RESOURCES POLICE ADMINISTRATION POLICE PATROL CODE ENFORCEMENT DIVISION POLICE INVESTIGATIONS POLICE COMMUNICATIONS ROADS AND DRAINAGE CENTRAL GARAGE FACILITIES MAINTENANCE LEISURE SERVICES CEMETERY COMMUNITY DEVELOPMENT NON -DEPARTMENTAL GENERAL FUND EXPENDITURES CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/23 2019/2020 2020/2021 2021/2022 3rd Qtr 3rd Qtr 3rd Qtr ACTUALS ACTUALS ACTUALS -6,520,844 -7,199,893 -7,488,942 -127,800 -148,399 -151,000 -1,836,443 -2,073,729 -2,513,599 -445,518 -559,744 -574,328 -44,095 -33,016 -76,321 -318,256 -160,035 -242,844 -18,750 -112,500 -921 0 0 0 -9,311,705 -10,287,317 -11,047,955 35,663 38,163 44,321 198,731 209,852 220,136 175,374 150,348 204,618 138,349 13 6, 776 138,395 522,703 494,123 562,436 406,570 387,769 405,701 0 0 0 845,158 642,636 666,413 2,571,733 2,693,482 2,828,594 137,634 137,814 140,355 810,730 842,800 909,574 445,377 410,228 450,104 730,417 689,773 717,730 147,759 15 4, 660 167,032 418,871 467,505 441,560 812,205 768,516 831,904 135,289 145,387 104,974 397,876 366,318 349,110 805,502 795,789 1,136,754 9,735,941 9,531,941 10,319,710 2022/2023 3rd Qtr ACTUALS -8,368,046 -138,698 -2,473,720 -561,042 -50,730 -314,648 0 0 -11,906,884 39,732 261,618 171,462 204,282 447,467 471,190 152,073 633,827 3,091,956 105,149 920,751 459,425 752,567 183,675 562,140 891,993 115,135 357,866 981,259 10,803,569 2022/2023 Annual BUDGET -9,924,615 -163,700 -3,811,968 -745,870 -50,500 -253,000 -35,000 -636,967 -15,621,620 62,725 309,381 223,024 271,445 623,297 727,871 231,814 891,178 4,122,118 202,567 1,342,060 750,780 1,157,409 283,284 834,261 1,407,371 164,323 716,458 1,300,254 15,621,620 2022/2023 Percent of Budget 84.32% 84.73% 64.89% 75.22% 100.46 % 124.37% 0.00% 0.00% 76.22% 63.34% 84.56% 76.88% 75.26% 71.79% 64.74% 65.60% 71.12% 75.01 % 51.91% 68.61% 61.19% 65.02% 64.84% 67.38% 63.38% 70.07% 49.95% 75.47 % 69.16 % CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/23 2019/2020 2020/2021 2021/2022 2022/2023 2022/2023 2022/2023 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget AMERICAN RESCUE PLAN ACT INTERGVT'L REVENUE 0 -1,666,064 0 0 0 0.00% MISC. REVENUE 0 -665 6,508 46,417 14,500 320.12% FROM FUND BALANCE 0 0 0 0 2,696,156 0.00% ARPA FUND REVENUE 0 -1,666,729 6,508 46,417 2,710,656 1.71% OPERATING EXPENSES 0 0 0 9,600 14,500 66.21% TRANSFERS OUT 0 0 481,012 6,043 2,696,156 0.22% TO FUND BALANCE 0 0 0 0 0 0.00% ARPA FUND EXPENDITURES 0 0 481,012 15,643 2,710,656 0.58% LOCAL OPTION GAS TAX TAXES -454,512 -475,736 -487,941 -481,249 -777,637 61.89% INTERGVT'L REVENUE -13,694 -14,105 0 -14,963 -14,964 100.00% MISC. REVENUE -1,895 -315 -2,330 -11,768 -2,479 474.71% TRANSFERS IN 0 0 0 0 0 0.00% FROM FUND BALANCES 0 0 0 0 -356,494 0.00% LOGT FUND REVENUE -470,101 -490,156 -490,270 -507,981 -1,151,574 44.11% OPERATING EXPENSES 5,400 92,972 20,400 11,301 10,800 104.64% CAPITAL OUTLAY 105,554 34,372 4,870 0 0 0.00% DEBT SERVICE 238,886 243,398 242,801 122,174 122,174 100.00% TRANSFERS OUT 606,893 494,190 12,724 4,658 1,018,600 0.46% TO FUND BALANCES 0 0 0 0 0 0.00% LOGT EXPENDITURES 956,734 864,932 280,794 139,132 1,151,574 12.00% DISCRETIONARY SALES TAX TAXES -2,295,078 -2,596,166 -3,092,355 -3,180,737 -5,160,637 61.63% MISC. REVENUE -42,845 -10,604 -9,101 -41,440 -98,209 42.20% FROM FUND BALANCES 0 0 0 0 -3,494,254 0.00% DST FUND REVENUE -2,337,923 -2,606,770 -3,101,456 -3,222,177 -8,753,100 36.81% OPERATING EXPENSES 4,830 0 0 0 0 #DIV/0! CAPITAL OUTLAY 0 0 7,151 0 0 #DIV/0! TRANSFERS OUT 1,237,761 1,766,806 6,897,791 1,306,022 7,889,726 16.55% TO FUND BALANCES 0 0 0 0 863,374 0.00% DST FUND EXPENDITURES 1,242,592 1,766,806 6,904,942 1,306,022 8,753,100 14.92% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -31,748 -28,113 -29,617 -39,051 -43,719 89.32% TRANSFERS IN -403,240 -457,672 -385,665 -391,770 -380,580 102.94% FROM FUND BALANCES 0 0 0 0 -86,952 0.00% RRD REVENUE -434,988 -485,784 -415,282 -430,821 -512,251 84.27% OPERATING EXPENSES 219,811 189,726 218,542 195,075 260,918 74.77% CAPITAL OUTLAY 0 0 0 0 0 #DIV/0! GRANTS AND AIDS 15,000 0 0 0 31,951 0.00% TRANSFERS OUT 14,965 95,860 49,572 8,500 70,001 12.14% TO FUND BALANCES 0 0 0 0 148,381 0.00% RRD EXPENDITURES 249,775 285,586 268,115 203,575 511,251 39.82% PARKING IN LIEU OF FUND MISC. REVENUE -3,630 -11,388 -16,141 -5,940 -539 1101.97% PARKING IN LIEU OF REVENUE -3,630 -11,388 -16,141 -5,940 -539 1101.97% CAPITAL OUTLAY 0 0 0 0 0 0.00% TRANSFERS OUT 0 0 0 0 0 0.00% TO FUND BALANCES 0 0 0 0 539 0.00% PARKING IN LIEU OF EXPENDITURES 0 0 0 0 539 0.0094 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/23 2019/2020 2020/2021 2021/2022 2022/2023 2022/2023 2022/2023 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget RECREATION IMPACT FEE FUND MISC. REVENUE -102,661 -148,983 -135,355 -86,273 -163,389 52.80% FROM FUND BALANCES 0 0 0 0 -173,474 0.00% REC. IMPACT FEE REVENUE -102,661 -148,983 -135,355 -86,273 -336,863 25.61% OPERATING EXPENSES 0 0 0 0 0 0.00% CAPITAL OUTLAY 0 0 0 0 0 0.00% TRANSFERS OUT 330,181 103,967 116,751 0 228,474 0.00% TO FUND BALANCE 0 0 0 0 108,389 0.00% REC. IMPACT FEE EXPENDITURES 330,181 103,967 116,751 0 336,863 0.00% STORMWATER UTILITY FUND MISC. REVENUE -1,968,093 -1,957,389 -1,962,333 -1,985,829 -1,959,621 101.34% TRANSFERS IN 0 0 0 0 0 0.00% FROM FUND BALANCES 0 0 0 0 -669,359 0.00% STORMWATER REVENUE -1,968,093 -2,957,389 -1,962,333 -1,985,829 -2,628,980 75.54% PERSONAL SERVICES 496,419 510,428 504,024 550,971 916,106 60.14% OPERATING EXPENSES 351,672 515,558 543,795 837,683 1,307,889 64.05% CAPITAL OUTLAY 0 123.824 132,110 38,493 43,793 87.90% TRANSFERS OUT 20,860 1,325 135,378 152,252 361,192 42.15% TO FUND BALANCE 0 0 0 0 0 0.00% STORMWATER EXPENDITURES 868,950 1,151,135 1,315,307 1,579,398 2,628,980 60.08% LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS -133 -15,000 -21,315 -50 -1,000 5.00% MISC. REVENUE -1,634 -1,539 -154 -750 -160 468.94% FORFEITURES FUND REVENUES -1,767 -16,539 -21,469 -800 -1,160 68.99% OPERATING EXPENSES 5,062 1,500 1,561 0 0 0.00% CAPITALOUTLAY 0 15,000 0 0 0 0.00% GRANTS AND AIDS 1,000 0 0 1,500 0 0.00% TO FUND BALANCES 0 0 0 0 1,160 0.00% FORFEITURE FUND EXPENDITURES 6,062 16,500 1,561 1,500 1,160 129.31% STORMWATER DEBT SERVICE FUND MISC. REVENUE -2,079 -361 -431 0 0 0.00% TRANSFERS IN -301,016 -300,721 -175,052 0 0 0.00% FROM FUND BALANCES 0 0 0 0 0 0.00% STORMWATER DEBT REVENUE -303,095 -301,082 -175,483 0 0 0.00% DEBT SERVICE 402,137 400,529 401,834 0 0 0.00% TO FUND BALANCES 0 0 0 0 0 0.00% STORMWATER DEBT EXPENDITURES 402,137 400,529 401,834 0 0 0.00% GOLF COURSE FUND INTERGOVERNMENTAL REVENUE CHARGES FOR SERVICE MISC. REVENUE TRANSFERS IN FROM FUND BALANCE GOLF COURSE FUND REVENUE ADMINISTRATION MAINTENANCE GOLF COURSE CARTS GOLF COURSE FUND EXPENSE AIRPORT CHARGES FOR SERVICE MISC. REVENUE TRANSFERS IN FROM FUND BALANCE AIRPORT REVENUE PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY DEBT SERVICE TRANSFERS OUT TO FUND BALANCE AIRPORT EXPENSE BUILDING FUND LICENSES & PERMITS CHARGES FOR SERVICE FINES AND FORFEITS MISC. REVENUE TRANSFERS IN FROM FUND BALANCE BUILDING REVENUES PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TRANSFERS OUT TO FUND BALANCES BUILDING EXPENSE CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/23 2019/2020 2020/2021 2021/2022 2022/2023 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr ACTUALS ACTUALS ACTUALS ACTUALS 0 -1,268,343 -30,578 0 0 -1,298,922 530,736 436,737 126,359 1,093,832 0 -1,247,921 -31,328 0 0 -1,279,249 542,532 436,751 127,546 1,106,829 0 -1,523,642 -32,093 0 0 -1,555,736 577,905 445,196 152,245 1,175,346 0 -1,629,707 -88,481 0 0 -1,718,188 574,464 511,184 160,311 1,245,959 2022/2023 Annual BUDGET -77,472 -1,741,611 -64,102 0 -2,482,213 1,415,172 843,041 224,000 2,482,213 2022/2023 Percent of Budget 0.00% 93.57 % 138.03% 0.00% 0.00% 69.22% 40.59% 60.64% 71.57% 50.20% 0 0 0 0 -32,230 0.00% -429,386 -444,756 -467,341 -543,505 -664,276 81.82% -4,691 0 -3,643 0 0 0.00% 0 0 0 0 -77,198 0.00% -434,077 -444,756 -470,984 -543,505 -773,704 70.25% 51,794 49,768 83,339 135,632 188,735 71.86% 208,508 228,477 251,263 259,035 332,198 77.98% 10,516 0 5,563 9,479 46,334 20.46% 0 0 0 0 36,500 0.00% 18,750 112,500 0 62,115 76,707 80.98% 0 0 0 0 93,230 0.00% 289,568 390,744 340,166 466,261 773,704 60.26% -640,482 -965,522 -919,886 -683,689 -1,229,500 55.61% -12,199 -23,676 -22,908 -13,014 -33,500 38.85% -4,048 -4,050 -4,936 -3,825 -5,500 69.55% -8,400 -11,348 -8,737 -29,526 -7,289 405.08% -28,776 -28,775 -27,064 -27,157 -36,209 75.00% 0 0 0 0 -194,686 0.00% -693,905 -1,033,370 -983,530 -757,220 -1,506,684 50.26% 437,848 454,728 519,725 555,808 941,787 59.02% 114,226 101,068 176,075 146,438 338,146 43.31% 0 235 0 122,713 186,874 65.67% 0 0 200 0 0 0.00% 0 0 0 0 39,877 0.00% 552,074 556,031 696,000 824,959 1,506,684 54.75% CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF JUNE 30, 2023 Current Prior Project Budget Share Project Year Year Expenditures Percent Funds Number Description Budnet Sources (in Thousands of $) Budget Expenditures Expenditures To Date Expended Encumbrances Remaining FY2019 A1952 Construct Hangar D FDOT/DST/AP 1,800/450167.2 2,317,253 140,677 2,173,212 2,313,889 99.85% 42,411 (39,047) TOTAL $ 2,559,011 $ 145,077 $ 2,410,570 $ 2,555,647 99.87% $ 42,411 $ (39,047) FY2020 A2007 CDBG Grant Program CDBG 515 515,175 99,469 261,566 361,036 70.08% 21,659 132,480 A2030 Relocate Public Facilities Compound SJRWMD/DST 11.8/9,639 9,651,130 483,842 9,158,834 9,642,676 99.91 % - 8,454 $ 11,010,295 $ 591,511 $ 10,256,189 $ 10,947,700 98.52 % $ 21,659 $ 140,936 FY2021 A2126 Yacht Club Seawall OF 359 358,962 1,415 350,337 351,752 97.99% - 7,210 A2161 Stormwater Master Plan DST/SW 350/350 700,000 87,650 560,750 648,400 92.63% 51,600 - $ 3,110,979 $ 218,793 $ 2,683,266 $ 2,902,059 93.28% S 51,600 $ 157,320 FY2022 A2206 CAD/RMS System Update DST 142 141,925 - 112,069 112,069 78.96% - 29,856 A2207 Police Vehicles & Equipment DST 300 300,213 1,078 14,683 15,761 5 25% 277,507 6,945 A2212 PD Vehicles OF 104 103,584 119 - 119 0.12% 103,334 131 A2220 Working Waterfront CRA 50 50,000 6,150 6,150 12.301% 6,250 37,600 A2221 BSSC Baseball Backstops RIF 75 75,000 - - 0.001% - 75,000 A2222 Playground Improvements RIF 104 104,026 - 1,526 1,526 1A7% 102,474 26 A2224 Riverview Park Enhancements DON 4 4,350 - - - 0.00% - 4,350 A2230 Railroad Crossing Sidewalks LOGT/DST 100/90 190,000 1,800 6,400 8,200 4.32% 14,920 166,880 A2231 Road Improvements ARPA 500 500,000 - - - 0.00% - 500,000 A2250 Construct (4) Square Hangars FDOT/DST 1,256/314 1,570,000 270 - 270 0.02% - 1,569,730 A2252 Hangar C Office Improvements FDOT/DON 35/35 70,000 - - - 0.00% 70,000 A2253 Airport Rescue Grant FAA 32 32,000 3,800 27,756 31,556 98.61 % - 444 A2254 Rehab Runway 05-23 Design FAA/FDOT/DST 197/10.9/13.4 221,394 213,199 4,194 217,393 98.191/. 4,000 1 A2260 Swales/Driveways/Culverts SW 245 244,695 50,410 36,039 86,449 35.33% 31,039 127,207 A2261 Concha Dam Replacement ARPA 700 700,000 - - - 0.00% - 700,000 A2263 Tulip Habitat Restoration IRLC/SW 4.8118.5 23,291 1,088 4,431 5,519 23.70% 2,842 14,930 A2264 Gardenia Ditch ARPA 750 750,000 6,043 3,844 9,887 1.32% 3,756 736,357 A2265 Schumann Drive Box Culvert ARPA 750 750,000 - - - 0.00% 44,120 705,880 $ 6,328,127 $ 738,486 $ 254,055 5 992,541 15.69 % $ 590,242 $ 4,745,344 FY2023 A2301 Citywide Computers DST 76.1 $ 76,108 $ 24,792 $ - $ 24,792 32.58% $ - $ 51,316 A2302 COStv Equipment DST 15 $ 15,000 $ 14,625 S - $ 14,625 97.50% $ - $ 375 A2303 Network Infrastructure DST 50 $ 50,077 $ 17,596 S - $ 17,596 35.14% $ 2,509 $ 29,972 A2304 Backup System Update DST 40 $ 40,000 $ 17,466 $ $ 17,466 43.67 % $ - $ 22,534 A2305 Parks Security Cameras DST 28.7 $ 28,700 $ 26,036 S - $ 26,036 90.72% $ - $ 2,664 A2306 PD Vehicles & Equip DST 512.2 S 512,200 S - $ - $ - 0.00% $ 425,169 $ 87,031 A2307 PD Body Wom & Vehicle Cameras DST 882 $ 88,183 $ 78,583 $ - $ 78,583 89.11 % $ - $ 9,600 A2308 CAD/RMS System DST 60.8 $ 60,775 $ 14,000 $ $ 14,000 23.04% $ - $ 46,775 A2309 PD Armored Vehicle DST 310 $ 310,000 $ $ - $ - 0.00% $ 309,500 $ 500 A2310 PD Generator Transfer Switch DST 200 $ 200,000 S 296 $ - $ 296 0.15 % $ 164,250 $ 35,454 A2311 Air Conditioner Replacements DST 27.9 $ 27,940 $ 21,549 $ - $ 21,549 77.13% $ 6,390 S l A2312 Hurricane [an FEMA 0 $ S 56,386 $ - $ 56,386 0.00% $ - $ (56,386) A2313 Hurricane Nicole FEMA 0 $ - S 21,248 $ - $ 21,248 0.00% $ $ (21248) A2314 Golf Carts GC 528.6 $ 528,640 $ - $ - $ - 0.00% $ 528,640 S - A2315 100th Anniversary Celebration DON/GF 2 / 53 $ 55,000 $ 2,572 $ - $ 2,572 4.68 % $ 20,300 $ 32,129 A2320 Swing/BenchPark RIF 35 $ 35,000 $ - $ - $ - 0.00% $ - $ 35,000 A2321 Park Improvements RIF 16 $ 15,974 $ 2,123 $ - $ 2,123 1329% S - $ 13,851 A2322 Kiosk Signs CRA 15 $ 15,000 $ - $ - $ - 0.00% $ S 15,000 A2323 CRA Sustainable Economic Redevelopment DEO 70 $ 70,000 $ 30,000 $ - $ 30.000 42.86 % $ 40,000 $ - A2324 Riverview Area Improvements DST 74 $ 73,591 $ - $ - $ 0.00% S - $ 73,591 A2326 Artifical Rect'Grants ARPA 3 $ 2,500 $ - $ - S 0.00% S . $ 2,500 A2331 Bucket Truck DST 159 $ 159,000 $ - $ - S - 0.00% $ 158,219 $ 781 A2332 Brush Truck DST 122 $ 122,000 $ - $ - S - 0.00% $ 121,543 $ 457 A2333 Dump Truck DST 185 $ 185,000 $ $ $ 0.00% $ 194,500 $ 500 A2334 Sidewalk (Davita Dialysis) DST 200 $ 200,000 $ $ $ 0.00% $ - $ 200,000 A2335 Street Repaving LOOT 600 $ 600,000 $ - $ - S - 0.00% $ - $ 600,000 A2336 Street Reconstruction LOOT 250 $ 250,000 $ - $ - $ - 0.00% $ $ 250,000 A2337 Sidewalk Replacement LOOT 75 $ 75,000 $ 2,858 $ - $ 2,858 3-81 % $ $ 72,142 A2351 Runway05-23 Rehab (1/2) FAA/FDOT/DST 1,427/79179 S 1,585,455 $ 2,961 $ - $ 2,961 0.19% $ S 1,582,494 A2352 Coronavims Response Grant FAA 13 S 13,000 $ 2,930 $ - $ 2,930 22.54% $ 2,500 $ 7,570 A2360 Swales/Driveways/Culverts DST 150 S 150,000 S - S - $ - 0.00% $ • $ 150,000 A2361 SW Bulldozer DST 150 S 150,000 S - $ - $ - 0.00% S 136,976 $ 13,024 A2362 Sliplining DST 329.8 S 329,786 $ - $ - $ - 0.00% S 49,061 $ 280,725 A2363 Canal Restoration FEMA/DST 11,0001500 $ 11,500,000 $ - $ - $ - 0.00% $ - $ 11,500,000 A2364 Stonecrop Drainage Improvements FEMA/DST 1,11811,824 S 2,941,591 $ 32,925 $ S 32,925 1.12% $ 2,908,666 S (0) $ 21,008,536 $ 907,873 $ - $ 907,973 4.32 % $ 5,058423 $ 15,042,440 GRAND TOTAL $ 44,016,948 S 2,601,741 $ 15,604,079 $ 18,205,920 41.36 % $ 5,764,135 $ 20,046,992 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED JUNE 30, 2023 At June 30, 2023, the total of the City's cash and investments were $24,864,981.51. Of this, $20,279,101.54 was held in an interest bearing checking account at Seacoast National Bank, $4,045,948.33 was invested with the State Board of Administration and $539,931.64 is deposited with Florida Trust. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 3.60% for the Bank and 5.33% for the State Board. The average annualized return over the 3 months of this quarter from the deposit with Florida Trust was positive with a gain of $814.99. This is expected to continue being positive in the coming quarters. Florida Trust is pool fund that deals in government securities averaging less than 2 year maturities. SEACOAST NATIONAL BANK STATE BOARD OF ADMINISTRATION (SBA) CURRENT CURRENT CASH BALANCE ALLOCATION BALANCE PERCENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund $ 7,461,253.70 36.79% General Fund $ 884,749.89 21.87% American Rescue Plan Act 2,459,133.37 12.13% American Rescue Plan Act 435,658.85 10.77% Local Option Gas Tax Fund 909,435.89 4.48% Local Option Gas Tax Fund 160,451.06 3.97°/u Discretionary Sales Tax Fund 3,643,741.38 17.97% Discretionary Sales Tax Fund 645,254.96 15.95% Riverfront Redevelopment Fund 733,282.21 3.62% River -front Redevelopment Fund 129,196.51 3.19% Parking In -Lieu -Of Fund - 0.000/ Parking In -Lieu -Of Fund 95,087.31 2.35% Recreation impact Fee Fund 344,106.91 1.70% Recreation Impact Fee Fund 60,717.76 1.50% Stormwater Utility Fund 2,016,024.03 9.94% Stormwater Utility Fund 355,018.96 8.77% Law Enforcement Forfeiture Fund 44,496.89 0.22% Law Enforcement Forfeiture Fund 7,853.06 0.190% Stormwater Series 2003 Debt Service Fund - 0.00% Stormwater Series 2003 Debt Service Fund - 0.00% Capital Projects Fund (164,555.14) -0.81% Capital Projects Fund - 0,00% Capital Improvements Fund (423.40) 0.00% Capital Improvements Fund - 0.001/0 Transportation Fund (349,514.06) -1.72% Transportation Fund - 0.00% Stormwater Projects Fund (44,837.15) -0.22% Stormwater Projects Fund - 0.00% Golf Course Fund 677,299.78 3.34% Golf Course Fund 119,458.89 2.95% Airport Fund 510,982.74 2.52% Airport Fund 90,395.64 2.23% Airport Projects Fund 33,158.12 0.16% Airport Projects Fund - 0.000/0 Building Department Fund 1,581,160.51 7.80% Building Department Fund 279,827.23 6.92% Cemetery Trust Fund 333,605.76 1.65% Cemetery Trust Fund 779,938.21 19.28% Performance Deposits Fund 90,750.00 0.45% Performance Deposits Fund 2,340.00 0.06% Total Bank Balance $ 20,279,101.54 100.00% Total SBA Balance S 4,045,948.33 100.00% INTERFUND LOANS REPORT 10/01/22 Scheduled Balance at Fund Making Loans Purpose Balance Payments 09/30/2023 Remarks/Terms GENERALFUND: Due from Golf Course DISCRETIONARY SALES TAX: Due from Airport Fund Due from Airport Fund BUILDING FUND: Due from Golf Course Due from Golf Course Debt Description Cash Flow Loan $465,000 I $35,000 $430,000 Pay $35K/Year or More. $285,000 Hangar A $253,171 $7,873 $245,298 5 Years @ 3%, Then 4% for 25 Years. Final in 2038 $267,511 Hangar B $249,575 $8,517 $241,058 5 Years @ 3%, Then 4% for 25 Years. Final in 2041. $700,000 Irrigation $553,159 $31,352 $522,611 Each 5 Years to T-Bond Minus 1%. Final in 2038. $559,684 Other Repairs $559,684 None $559,684 Pay When Possible, Maybe After $700,000 is paid. Paving Improvements (Final 12/01/2022) Promissory Notes 2012 Police Camera System 60 Month Lease Purchase May 2021 DEBT DUE TO OUTSIDE PARTIES Initial Principal Principal Balance at Final Initial Bond Amount 9/30/2022 Interest Rate Maturity Rating/Insurer $2,296,000 $121,000 $353,624 $80,482 1.94% 2022 2.75% 2025 N/A N/A Security Pledge Local Option Gas Tax N/A CROF HOME OF PELICAN ISLAND To: Mayor and City Council Thru: Paul Carlisle, City Manager From: Kenneth W. Killgore, Administrative Services Director Date: July 27, 2023 Re: 3rd Quarter Accomplishments Fiscal Year 2023 The following are the P Quarter Accomplishments for City Departments as assembled and edited by the Administrative Services Department for the three months ended June 30, 2023. CITY CLERK Leeislative Sunnort Matters • City Clerk prepared agenda, attended/recorded six Regular City Council meetings, four Special City Council meetings and two Workshops. • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed • Six resolutions adopted by Council • Four ordinances adopted by Council; six ordinances passed on first reading • Two documents recorded in public record at Court House • Nine proclamations prepared for presentation by Mayor • Provided monthly City calendars and revisions to Council, City staff and press • Arranged FLC Annual Conference attendance for five Council Members • Assisted Interim City Attorney with court case • Sent out Hess Parcel annexation notification letters Records Management Program • Responded to 68 public records requests • 124 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor. • Transferred, documented and stored 10 bid files for Finance Department. Election Matters • Pre -qualified three candidates for 2023 Election • Accepted campaign treasurer's reports for two candidates Ci€v Board Matters • City Clerk attended three Centennial Celebration Task Force meetings • Records Specialist prepared agenda, attended/recorded three Centennial Celebration Task Force meetings • Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded two CRA meetings within Council Meetings • Records Specialist published all scanned City board packets to City website, Facebook, Laserfiche and also provided to press and Council Cemetery Matters • Certificates of Interment Rights issued for 16 locations for a total of $42,900. • Scanned all cemetery records as sold or amended for permanent retention. Personnel/Educational Matters • City Clerk Administered oath to one Police Officer • Records Specialist attended three project meetings • City Clerk and Records Specialist attended a meet and greet for the new City Attorney • City Clerk and Records Specialist assisted in the interview process for the new City Attorney Communitv Matters 0 Responded to or forwarded CITYSEB emails to appropriate departments. ADMINISTRATIVE SERVICES • Provided administrative support to the Police Pension Board. • Met with Department Heads and worked on drafts of the FY2024 Budget and Capital Program. • Prepared 2nd Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Filed the required report on the funding received from the American Rescue Plan Act. • Assisted with negotiations of Labor Agreements. • Handled normal processing of payroll, accounts payable and cashiering. • Monitored and approved payments on major contracts. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Monitored and completed required grant paperwork on Airport and other grants. • Documented bids and proposals for purchases to insure purchasing policies were followed. • Reviewed and edited contracts and other agreements. • Edited agenda items submitted for contracts and payments requiring City Council approval. POLICE DEPARTMENT Administration • Continued review of agency policies per accreditation standards. • Conducted interviews for Police Officers, Dispatchers and a Crime Scene Intern. • Attended CPR Training. • Completed an audit on the Investigation and Evidence Safe. • Continued our quarterly auditing and inspection of the police building and equipment. • Attended 8 Council and Special Event/Workshop meetings. • Responded to 17 public records requests. • Attended Executive Round Table Meetings. • Participated in the 2023 Special Olympics Torch Run. • Attended 1 Treasure Coast Chiefs of Police and Sheriff's Association meeting. • Held the 2023 Citizen's Academy. • Attended Response to Criminal Barricade Training. • Attended FPL's Critical Infrastructure Protection Class. • Swore in 1 new Police Officer. • Conducted 3 leadership and multiple weekly staff meetings. • Agency was reviewed by Mock Accreditation panel to prepare for formal assessment. • Attended the IRC Victim's Memorial Vigil. • Attended School District Safety and Security Closed Session Meetings. • Attended multiple civic and agency related meetings, including Multi -agency assemblies and Special School Board meetings. • Attended 3 Juvenile Justice 19`b Circuit Advisory Board Meetings. • Attended Memorial Day Ceremony. • Prepared and reviewed FY 24 Budget. • Attended Rotary Club Installation Dinner for Officer of the year. Volunteers • The Community Service Volunteers worked a total of 2,629.58 hours during this quarter. • 80 bank deposit details were completed so City Hall employees do not need to leave their assigned duties. • 112 traffic control details were assigned. These details involve directing traffic at city events, road closures, etc. • 1,838 house watches/close patrols were completed. • 66 vehicle transports were made consisting of taking vehicles to different locations for repairs, etc. • 1,322 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 355 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 129 Airport checks were made. The visibility helps to deter crime. • 84 special details were assigned. • 11 miscellaneous assists for law enforcement personnel. • 80 paperwork runs, i.e.: State Attorney's Office, Sheriff's Office, etc. The Volunteers pick up and deliver packages such as council packages, State Attorney documents and miscellaneous items as needed. • Assisted with traffic control on 112 traffic crash scenes. • 408 citizen contacts. • 570 miscellaneous jobs. • 25 Escorts were completed. 2 School Resource Officers Life Skills classes taught 0 0 0 0 Reports 2 2 2 6 Crossing Guard contacts 2 1 0 3 Mentor lunches 16 12 2 30 Patrol Hours 40 0 260 300 Communty event hours 0 4 0 4 Communty event hours Road Patrol Coverage Mentors lunches Crossing Guard contacts Reports Life Skills classes taught Area/school checks ■ June ■ May ■ April 0 50 100 150 200 250 300 Road Patrol and Special Operations • Officers were dispatched to 6,164 calls for service, and self -initiated 3,279 events. • 112 adult and 7 juvenile arrests were made. • 1 Juvenile Civil Citation was issued. • Officers issued 462 citations, 12 parking citations, and 966 written warnings. • Officers completed 597 offense reports and 82 crash reports. Special Operations Citations Warnings Incident Reports Arrests K-9 Officers (41/38/59/42) 48 91 5 0 K-9 Unit • K-9 Training Hours: 405 • Misdemeanor Arrests: 0 • Felony Arrests: 7 • Narcotic Searches: 10 • Activity Reports: 1 • K-9 Demonstrations: 4 • Schools Attended: 0 • Additional Training Hours: 40 • Agency Assisted: Indian River County and Brevard County. ,J 3 Detectives Subpoenas 4 2 5 11 Arrests 1 0 1 2 Warrants 1 2 1 4 Training/Meeting Hours 13.5 7.5 21.5 42.5 Follow -Ups 17 16 16 49 Active Cases 19 16 17 52 Assigned Cases 9 13 7 29 Cleared Cases 3 7 4 14 Inactive Cases 17 9 6 32 Supplements 22 17 13 52 Call Outs 4 3 0 7 Background/CVSA's 3 5 5 13 Call Outs Supplements . Inactive Cases Cleared Cases Assigned Cases Series4 Active Cases -' Series3 Follow-ups T tE Series2 Training/Meeting Hours - M Seriesl Warrants Arrests Subpoenas 0 20 40 60 SIU Court Order Documents 0 0 0 0 Arrests 0 0 1 1 Warrants 0 1 0 1 Training/Meeting Hours 95 66 81 242 Follow -Ups 3 2 1 6 Active Cases 5 1 1 2 Officer Intel 5 13 11 29 Crime Stoppers Intel 3 2 2 7 i Other Intel Source 3 4 7 14 Cleared Cases 0 4 1 5 Inactive Cases 0 0 1 1 Supplements 5 2 5 12 Surveillance (hours) 61 60 54 175 i Agency Assist 1 0 0 1 4 Surveillance (hours) Inactive Cases Other Intel Source 1 Jun. Officer Intel May Follow -Ups Apr. Warrants Court Order Documents 0 20 40 60 80 100 COPE QUARTERLY REPORT SUBPOENAS 1 1 0 2 ARRESTS 2 2 0 4 WARRANTS 2 2 0 4 ITRAININGIMEETINGS (hours) 8 10 8 26 IFOLLOW-UPS 4 5 5 14 (ACTIVE CASES 3 4 3 10 ASSISGNED CASES 4 5 5 14 CLEARED CASES 4 4 2 10 INACTIVE CASES 0 0 0 0 SUPPLEMENTS 7 10 9 26 SURVEILLANCE (HOURS) 15 15 20 50 +. • COMMUNITY EVEN I S (man-hours) 52 12 12 76 AGENCY OUTREACH EVENTS (man-hours) 17 20 48 85 COMMUNITY Mtt AN(3S (man-hours) 10 8 9 27 SCHUOL IttLAI W EVENTS (man-hours) 8 9 3 20 PUBLICTRAINING CLASSES (marl-hol-rc) 10 0 10 20 REGIONAL OUTREACH (man-hours) 0 0 0 0 KKUr OVI UrtIENTED POLICING (man-hours) 6 2 2 10 PUBLIC SAFETY CADETAU IVII ILS (Man-hours) 4 6 6 16 TRAINING SCHOOLS (man-hours) 0 0 0 0 IN-SERVICE TRAINING (man-hours► 22 15 0 37 SOCIAL MEDIA MANAGEMENT (man-hours, 4 3 3 9 I ADMINISTRATION & RESEARCH (man-hours) RONUPAIKOLLuVERAGE(man-nours) 8 4 5 17 4 0 0 0 MARINE PATROL & NATURAL RESOURCES (man-hours) 0 0 0 0 MARINE PA KuL & NAi UKAL KESUUKCLS (arrests) 0 0 0 0 MARINE PATROL & NATURAL RESOURCES 0 0 1 0 (citations/criminal & non) MARINE PATROL & NATURAL RESOURCES (warnings) 0 0 0 0 MARINE PATROL & NATURAL RESOURCES (vessel stops) 0 0 0 0 SCHOOL RESOURCE COVERAGE (man-hours) 102 68 8 170 5 Communications Division j Disp. Calls For Service 1,780 1,839 1,708 5,327 Officer Initiated Calls 914 1,251 1,185 3,350 Code Enf. Initiated Calls 2,250 2,160 1,531 5,941 Volunteer Initiated Calls 381 743 823 1,947 Calls Entered Into CAD 5,450 6,060 5,319 16,829 911 Calls Received 1004 1006 986 3,060 �. 911 Calls Transferred Out 403 416 367 1,186 r911 Hang-up Calls 127 122 144 393 Admin. Calls Received 2,592 2,638 2,348 7,763 Admin. Calls Transferred N/A N/A N/A N/A Outgoing Admin. Calls N/A N/A N/A N/A Training/Meeting Hours 6 6 4 16 911 phone report system is still not working correctly so we still can not run reports from here. All reports before that date are no longer available to us. Training/Meeting Hours j Outgoing Admin. Calls Admin. Calls Transferred Admin. Calls Received 911 Hang-up Calls 911 Calls Transferred Out 911 Calls Received Calls Entered Into CAD, Volunteer Initiated Calls JIM Code Enf. Initiated Calls Officer Initiated Calls Disp. Calls For Service 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 Crime Scene/Evidence m Month 3 z Month 2 ■ Month 1 Evidence Processed In-house 2 3 10 15 Evidence Cutsourced 56 19 16 91 Items Returned 2 17 15 34 Items Purged 99 0 0 99 Cars Impounded 0 0 0 0 Video Redaction Hours 214 System Down System Down 214 Videos downloaded/sent 791 339 301 711 CD's used 118 52 46 216 �. Supplements Written 5 3 3 11 Evidence Processing Hours 8 12 5 25 Crime scene Processing Hours 12 10 0 22 [. Training Hours 5 8 2 15 ' call Outs 2 3 0 5 Fingerprints 1 4 3 8 State Attornev Requests 119 124 91 334 6 Fingerprints Training Hours Evidence Processing Hours CD's used Video Redaction Hours Items Purged Evidence Outsourced I .a i Items Received M 0 200 400 .00 800 1000 a June • May s Apr Code Enforcement Of the 5,977 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 282 written warnings. This ranges from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 118 property inspections for title companies and 48 sign violations. • 404 Code Services. • 373 re -inspections, 52 violations were not complied with, 68 were posted for abatement, and 5 abated by vendors. • 254 violations complied. • 0 Liens filed, 0 liens released. • 73 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were 0 calls for water violations during the 3rd quarter. Alarm Assessment • $220.00 in alarm permits (new and renew). • $100.00 in false alarms fines. • 130 alarm responses by officers, 130 of these were false. • 20 New permits issued. ROADS Asphalt • Put down 3x3 tons of asphalt throughout the City at various road crossing and areas including the new smoking area at the new compound • Filled in various potholes and road edges with 1 pallet of cold patch, millings and road base Concrete • Prepped, formed and poured 10 yards at George St. Park for ADA sidewalk and bench area. • Removed old dock approaches, Pavilion and slab at Twin Piers. Prepped, formed and poured 10 yards for new pavilion slab and dock approaches. Grinding • Preformed sidewalk inspections on IRD, Schumann/Lance area, Englar, Barber St„ Periwinkle areas and ground down all present tripping hazards. • Cut right of ways along Joy Haven • Cut right of ways along Midvale • Cut right of ways along Filbert • Cut right of ways along Melrose Right of Way Mowing • Cut back various vacant lots and sight obstructions from street signs with side arm mower and also by hand when mower went down for repairs. Misc. • Assisted storm water crews with various swale and drainage work. • Assisted sign ship with prepping and striping various road areas • Dismantled shelving at building department • Organized left over construction material from new building in 3rd area of roads/SW equipment bay and assembled shelving. • Mowed all City owned areas and spillways (multiple) • Maintained grounds at new PW Compound (multiple) • Repaired raised lattice stones in Main St. flagpole parking area • Built excavator mats Facilities Maintenance • Maintain City Flags • Maintain and monitor all lift stations • Monthly A/C maintenance all City Buildings • Monthly monitoring and supplies AED stations • Daily maintenance and repairs city bulidings • Monitor CleanSpace Janitorial • Elevator Inspections (TK Elevators) • City Hall: Elevator repair (TKE) • Annual Fire and Sprinkler tests: ADS • Senior Center: Install Ruud AC unit (Jimmy's) • Police Department: Emergency Lighting • City Hall: Replace second floor refrigerator • Old School: Replace AC Unit #4 (Jimmy's) • Old School: Replace AC Unit # 1 (Jimmy's) • Police Dept.: Air duct cleaning (Star Quality) • Bark Park: Water meter upgrade • Community Center: Upgrade lighting • Riverview Park: Restroom door replacement (CDA) • Schumann Park: Lift station pump replacement (Meeks) • Window Cleaning: (Best Choice) • Yacht Club: Urinal replacement (Maxwell) Sian Shop • Signage and Installation: • Created; 27 • Signs Installed: 25 • Signs Straightened: 32 • Signs Cleaned: 7 • Traffic Studies: 7 • GIS Locations: 10 • Decals:22 • Trees Cut by Signs: 32 • Pavement Markings: • Stop Bars:60 • Yellow Line Striping: 15 88 Ln ft. • White Line Striping: 3346 Ln ft. • Parking Lots: 0 • Cross Walks: 7 • Handicap stalls: 2 • ADA Mats painted: 0 • Blue Paint: LN FT.: 0 • Arrows:2 • Special Projects: • Annual Sign inspection Zone 3: 100% completed • Road markings Powerline Rd.: Material ordered • Annual Sign inspection zone 4: 0 completeed • New Projects: • Install RRFBs: 100% completed (Main/Easy)(Main/Powerline) • Stop bars and crosswalks road paint zone 1: 100% completed • Clean and paint ADA mats: 100%completed • Zone 2 stop bars and crosswalks: 25% completed • M.O.T/Special Events 4 • School Lights: 0 • Citizens Request: 4 (4 completed). • Work Orders: 77 (72 have been completed). • Created Signs Breakdown: • Street Signs: 2 • Regulatory:1 • Warning:13 • Construction zone warning: 4 • Wayfmd:0 • Wildlife:3 • Park:2 • Aviation:2 • Misc.6 Cemetery • Plot layout unit 5 • Routine Mowing, weed eating and edging • Burials 9 • Cremains 10 • Mulch beds and hedges • Fence installation • Trailer repair • Tree Trimming 9 Construction Specialist • Maintenance Garage • Replace LED light bulbs • Friendship Park • Put second coat on pillars • Easy/Main St. • Assist with repair to crossing light • Barber St. and Periwinkle St. Bridge • Deck and hand rail repairs • Airport Offices • LED hallway light conversion • New Compound • Replace exhaust fan belts and filters • Wire and plumb in temporary air compressor and build Gazebo • Barber St. Sports Complex and Maintenance Complex • Football concessions hose bib replace • Install wiring and install air compressor • Fisherman's Warf • Replace door locks • Riverview Park • Trim branches, replace damaged sinks (2) • Sprinkler pump, breaker for sign at US 1 • Schumann Park • Install camera's and drink fountain • Jackson St. and Washington St. • Replace/repair St. lights • Community Center • Led light conversion and install dimmer switch for ceiling fans • Sebastian Dog Park • Install cameras • Yacht Club • Install cameras and light pole • Hardee Park • Install cameras, replace water line • Indian River Dr. • Replace 3 light poles, removed welcome sign and replace light bulbs • Creative Park • Install wiring poles and cameras • Police Dept. • Replace Emergency lights LED emergency lighting, hose bib replacement and replace exterior bulbs • Twin Piers • Prep & paint light poles, set pole for new picnic table (handicap), built picnic table • City Hall • Install new exit signs interior 10 • Blossom St. Park • Water fountain diagnose • Splash Pad • Replace water main piping • Golf Course • Install new ice machine, install water filter • Main St. Boat Ramp • Remount dock ladder Fleet ManaPement: • The Fleet Management Staff completed 225 repair work orders, 28 preventive maintenance services, 5 service calls and 11 road trip to pick up parts. • In addition to in-house work orders, 7 vehicle and equipment repairs were scheduled and completed by outside vendors. • Took delivery of the following units: • 6 Ford Interceptors Marked Vehicles. • Completed the prep (Lights, Rack, Graphics, etc.) on the above vehicle. • Completed Sales on Gov. Deals: $32,167.00. • Fuel Cost as of the 3rd Quarter 2023: • $2.86 per gallon of gasoline. • $3.21 per gallon of diesel fuel. • $2.84 per gallon of diesel fuel off road. LEISURE SERVICES Parks Division • Install mulch at Schumann Park • Re -attach wind screens at the pickleball courts • Remove goal posts from the football field at Barber St. • Install sod at the dog park, community center • Pressure wash the docks at Main St. and Yacht Club • Install and removed old basketball rims at Barber St. Sports complex • Repair fence at the Memorial Park • Maintain areas by spraying WOW • Repair fence at Riverview Park • Install a parking curb at Riverview Park • Installed fencing in the overflow parking for event • Maintain areas by cutting the medians at Barber St. • Repaired the tile by the tennis courts at Friendship Park • Remove the coral reef at Crabby Bills • Install volley ball nets at Riverview Park • Install basketball nets at Schumann Park • Repair fence at Bryant Court, Garden Club and Riverview • Remove graffiti at the skatepark at the Barber St. sports complex • Re -attach the orange fencing on the playground at Easy St. Park • Fill in wash out at the community center • Install bricks at the Memorial Park • Pick up hay for upcoming event • Returned flowers and hay from event • Repair pavers by Tennis courts • Install mulch by the sign on 512 • Opened and closed stage for event • Move falling branches at Schumann Park • Remove old fencing and poles on the overflow parking at Riverview Park • Reinstall parking curves at Riverview Park • Clean up after events at Riverview Park • Install net on one of the courts at the pickle ball courts Recreation Division • Continued city run programs. 11 STORMWATER DEPARTMENT • Rebuilt Main Drainage Ditches • Brought in 150 cy of broken concrete • 700 block Bayharbor Ter. and 700 block of Benedictine Ter. and 1500 block Clearbrook St. • Replaced road crossing pipes • Delmonte & Faith Ter. 40'ofl5" H.D.P.E, Filbert St. 40'of 15" HDPE , Biscayne & RoseArbor 55' of 15" H.D.P.E, Wentworth St. 80' of 42" H.D.P.E • Removed 88cy of debris from road crossing pipe, catch basins and homeowners driveway pipes in new paved street, drainage improvements areas • Front swale area pip 15'x15" H.D.P.E and fix catch basins. • Remove rotten pipe, install 150'of 18" H.D.P.E Citizen Request Line • April- 71 Approximately 20 were for Stormwater (28%) 11 Roads,(15%) 14 general questions (19%),16 other (22%), 2 signs (02%), Eric (04%) 3 parks (04%) FPL (07%) Includes 2 code, 6 county, 3 not sure (no call back) • May - 111 Approximately 22 were for Stormwater (22%), 09 Roads (09%) ,21 general questions (19%) , and 18 other (23%) 2 Parks (02%) Eric 5 (05%) 6 FPL (04%) WM 24 (22%) Includes 8 county, 9 code, 1 bldg. dept. 5 no call back • June —145 Approximately 44 were for Stormwater (30%) , 7 roads (04%) 20 General Questions (19%) 2 Signs (01%) 3 Parks (02%) 3 FPL (02%) 5 Eric (03%) WM 34 (23%) 26 Others (18%) Includes 5 Code, 11 county, 5 bldg. dept. 5 no call back • April 2023 — 71 Request • 22 Stormwater: 15 done, 1 on -going, 4 HO to do • 11 Roads: 7 done, 1HO to do, 2 no asphalt, 1 on -going project • 5 FPL: 5 not done, that I'm aware of they don't always get back to me • 2 code: 2 not done, that I'm aware of, they don't always get back to me • 4 Eric: All done • 11 General Questions: all answered • 4 WM: all answered • 3 building dept.: 1 done • 2 signs: All done (speed study) • 5 county: not sure if county's done, they do not get back to me • 4 Parks: 3 Done, 1 not done • 3 no call backs : did not call back or did not have enough information • May 2023 — 111 Request • 22 Stormwater: 17 done, 1 ongoing, 4 HO to do • 9 Roads: 9 Done • 4 FPL: They don't get back with me • 9 code: they don't get back with me • 6 Eric: Done • 21 General questions: done • 2 Parks: done • 24 WM: done • 8 county: they don't get back with me • 1 bldg. dept.: done • 6 no call backs • June 2023 — 145 Request • 43 Stormwater :a few on -going projects but other than that, crew continues to work on request. • 34 WM: all answered • 5 Code: They don't always get back to me • 11 County: they don't always get back to me • 5 Eric: done • 3 FPL: They don't always get back to me 12 • 20 General Questions: done • 3 no call backs • 3 Parks: done • 7 Roads: 6 done, 1 no asphalt • 3 FPL: • 5 Building Dept.: done • 2 Signs: done • 5 no call backs • Insnection T►'[)e Inspection # Passed Failed Conditional Final Engineering 449 171 77 1 Drainage Pipe Elevation 173 167 6 0 Driveway 224 179 45 0 Pre -Sod 159 95 28 0 Erosion Control Barrier 123 95 28 0 Final 12 0 3 0 GOLF COURSE • Revenue 22-23 21-22 Difference 3rd Quarter Rev. $397,439 $383,386 +$14,053 YTD Tot. Rev. $1,648,214 $1,492,119 +$150,095 3rd Quarter Rounds 14,357 14,630 -273 YTD Tot. Rds. 48,228 47,779 +449 3rd Q. Green Fee $142,259 $143,215 -$956 3rd Q.Cart Fee $201,548 $187,683 +$13,865 3rd Q. Annual Member $1,258 $2,876 -$1,618 YTD Ann. Mem. $143,038 $87,746 +$55,292 3rd Q. USGA Hdcp. $168 $396 -$228 YTD USGA Hdcp. $5,496 $3,806 +$1,690 3rd Q. Disct. Card $393 $669 -$276 YTD Disct. Cd. $48,636 $35,933 +$12,703 3rd Q. Driving Range $12,674 $15,075 -$2,401 YTD Dr. Rge. $51,105 $55,104 -$3,999 3rd Q. Club Rental $931 $693 +$238 3rd Q. Golf Shop Retail $28,580 $30,005 -$1,425 3rd Q. Retail COST ($16,986) ($18,328) 3rd Q. Golf Shop Profit $11,594 $11,677 -$83 3rd Q. Golf Shop Margin 40.57% 38.92% YTD Shop Retail $104,740 $89,985 +$14,755 3rd Q. PGA Pro Lesson $1074 $756 +$318 YTD Lesson $1,796 $2,619 -$823 3rd Q. Restaurant Rent $7,500 $7,500 $0 YTD Rest. Rent $22,500 $22,500 $0 *3rd Q. Rain amount 14.65" 11.72" +2.93" *Data obtained from weather underground.com Comments *80 new Club Car golf carts arrived (early) near end of June 2023, complete with full GPS features and cart control, which does not allow customers to operate golf cart too close to greens, tees and other areas that should be off-limits to golf carts. Within days, turf quality around greens began to show signs of improvement and less turf compaction from golf carts. *New Manitowoc ice machine installed. *Range netting project completed, entire range received new netting (173 mph wind -load) and new hardware. Driving range was closed for two weeks due to range netting project. *Special events for 3rd Quarter included Indian River Airboat Club/Florida Youth Hunt (120 players), St. Sebastian/Knights of Columbus (92 players), Palm Bay Moose Club (80 players), Barefoot Bay Traveling Golf League (multiple days) & The Palm Bay Golf Association (28 players). All weekly leagues had good numbers in participation and frequency. *Golf Course grounds in very good shape, after May aeration, greens were somewhat slow to comeback, however, IGM staff responded with extra efforts and greens were completely healed by first week of June. 13 Al"ORT • Maintenance and cleaning of AWOS • Serviced gate chains on all gates. • Removing pepper trees around perimeter of airport fence • Chaperoned sub- contractors around airport for camera repairs • Cleaned and grease all 4 flags • Trimmed all shrubs around hangars and main building • Cleaned all storm drain pipes in air field • Made repairs to some of the fence around the airport • Helped dig up and remove contaminated dirt from plane crash • Replaced batteries in golf carts BUILDING FUND • In the third quarter of this fiscal year, a total of 61 new single-family homes were issued building permits. The number of new single family homes has increased by more than 50% compared to the second quarter of this fiscal year. The large increase is attributed to many of the older applications that were on hold because of environmental issues being resolved to where the permits could be issued. Other permits of significance include 0 new manufactured homes, 0 new commercial buildings, lcommercial addition, 5 commercial alterations, 1 commercial build out, 1 residential addition and 136 residential alterations. In all, 1073 building permits were issued in the third quarter. Over all permitting increased by roughly 12%. • Total number of inspections for the third quarter was 3625 for an average of 57 building inspections per working day. The number of inspections for the third quarter stayed roughly the same as the second quarter. • The number of Certificates of Occupancy issued for the third quarter included 61 new single family residences, 0 manufactured homes, 0 commercial certificate of occupancy, 3 commercial temporary certificate of occupancy and 3 commercial certificates of completion. • The following lists the Business Tax Receipt activity for the third quarter: new businesses-37, renewals-52, transfers-4, duplicates-2, home based businesses-19, commercial businesses-18, insurance companies-0, vacation rentals-0 and solicitor registrations-1. There were 104 new Contractor registrations. In addition, there have been 83 requests for permit records on properties within the city from lien/title companies. • During the third quarter the overall permitting and number of inspections has remained roughly the same as the second quarter. Single family permit activity had a spike upward due to permits that were on hold were able to be issued once the environmental issues were resolved. These increases should continue with the expected future development on the horizon. The building department renovation has begun and is in active progress. 14