Loading...
HomeMy WebLinkAbout08-08-2023 CC MinutesIN) 0 5EE - 7 HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING MINUTES TUESDAY, AUGUST 8, 2023 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Jones called the Regular Meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. Vice Mayor Nunn led the Pledge of Allegiance. 4. ROLL CALL Mayor Fred Jones Vice Mayor Chris Nunn Council Member Ed Dodd (Zoom) Council Member Bob McPartlan Absent: Council Member Kelly Dixon (excused) Staff Present: Interim City Manager Brian Benton City Attorney Jennifer Cockcroft Administrative Services Director/CFO Ken Killgore City Clerk Jeanette Williams Community Development Director/CRA Manager Lisa Frazier Human Resources Director Cindy Watson Environmental Technician Felicia Gordian Deputy Police Chief Greg Witt 5. AGENDA MODIFICATIONS Mayor Jones noted some of the agenda page numbering was incorrect and Mr. Butler would be arriving later in the evening. 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS 23.129 A. Rvan L. Butler. Indian River Countv Clerk of the Circuit Court and Comntroller Mr. Butler arrived at 6:38 p.m. to make his presentation. Regular City Council Meeting August 8, 2023 Page 2 23.130 B. PACE Presentation by Jordan Abbev. Director of Taxes and Licenses. Indian River Tax Collector's Office Mr. Abbey displayed a PowerPoint presentation on the PACE Program which provides a method of financing for homeowners who would like to make improvements to their property with no upfront costs. (See attached) He said there are shared concerns for these types of loans across the state. He cautioned the program isn't overseen by any regulatory body at all and there are currently 30 liens on properties by the Florida Pace Funding Agency in Florida right now. He briefly described the situation of a few of the borrowers and asked homeowners to research the companies that they might want to borrow from carefully. 23.074 C. Presentation by Gehriniz Group, City Insurance Consultants; Emvlovee Health, Dental, Vision Insurance for FY23/24 (PPT) Marc Rodriquez, Gehring Group Senior Analyst presented a PowerPoint outlining the October 1" renewal with the insurance carriers for the employee's health, dental, vision, life and disability plans. (See attached) He recommended accepting the health insurance renewal at a 10% increase. Brief Announcements: August 1 Sth - Open House Information Session for the US-1 Repaving Project @ North Indian River County Library 6pm-7pm Vice Mayor Nunn announced the upcoming open house as well as the Sebastian River Area Chamber of Commerce's Grill Out Night this Friday, August 11 from 5:30pm - 8:00pm. 7. PUBLIC INPUT - None 8. CONSENT AGENDA 23.131 A. Prior Authorization for Council Member Travel to Florida League of Cities Institute for Elected Municipal Officials II — October 27-28, 2023, Daytona Beach, Florida (Transmittal, Info) 23.074 B. Formal Approval of Employee Group Insurance Policies for the Year Beginning October 1, 2023 (Transmittal, Summaries) 23.100 C. Approve Agreement between the Sebastian Charter Junior High, Inc. and the City of Sebastian for One (1) School Resource Officer for Three (3) School Years with the Option to Renew for Three (3) Additional School Years and Authorize the Mayor to Execute Appropriate Documents (Transmittal, Agreement) Regular City Council Meeting August 8, 2023 Page 3 23.132 D. Approve the One (1) Vegetation Control, Manager to Execute Letter, Contract) 23.133 a 23.134 6. 27 pm 6: 38 pm Year Extension to the Piggyback Agreement with Aquatic Inc. until September 30, 2024 and Authorize the City all Appropriate Documents (Transmittal, Notice of Intent, E. Approve Alcoholic Beverages for the Batista Family Event at the Sebastian Yacht Club on Saturday, September 16, 2023 from 11:30 a.m. to 3:30 p.m. — Permittee DOB Verified (Transmittal, Application, Receipt) MOTION by Council Member McPartlan and SECOND by Vice Mayor Nunn to approve the consent agenda items with the corrected page numbering as follows: Item 8a —pages 10-12 Item 8b —pages 13-20 Item 8c —pages 21-33 Item 8d —pages 34-37 Item 8e —pages 38-40 Roll call: Vice Mayor Nunn - aye Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Council Member Dixon - absent Motion carried. 4-0 COMMITTEE REPORTS & APPOINTMENTS A. Natural Resources Board i. Sustainable Sebastian Initiatives Update (Transmittal, PPT) Felicia Gordian, Environmental Technician gave a brief PowerPoint presentation on the Sustainable Sebastian Program's progress. (See attached) She stated the Natural Resources Board has completed goals in reducing single use plastics, provided for native landscaping, reduced the City's carbon footprint, improved the quality of the waterways and created overall livability with a scavenger hunt at Riverview Park. She said board members have been assigned to champion the remaining goals. Council Members thanked the board and Ms. Gordian for their work. Council Member Dodd noted the remaining tasks might require funds and asked if there should be some money allotted in the next budget cycle. Rvan L. Butler, Indian River Countv Clerk of the Circuit Court and Comutroller Mr. Butler introduced himself and said for too long the citizens of North County have had to travel too far to get a marriage license or file a notice of commencement or a will so he was proud to announce that the satellite office would be re -opening Monday, August 140' Regular City Council Meeting August 8, 2023 Page 4 in Sebastian on U.S. 1 for three days a week. (See attached flyer) He said he also plans to expand the Jeffery R. Smith Pro Se Self Help Center to Sebastian at a later date. 10. PUBLIC HEARINGS - None 11. UNFINISHED BUSINESS 23.127 A. Update to Florida Department of Environmental Protection (FDEP) 2023 Resilient Florida Grant Agreement #23PLN17 to Conduct a Comprehensive Vulnerability Assessment Update Pursuant to F.S.380.093 and Authorize the Citv Manager to Execute all Appropriate Documents (Transmittal, Contract, Agreement Changes) The Interim City Manager said this was on the agenda at the last meeting to update our comprehensive vulnerability assessment plan and upon our submittal to FDEP, they requested revisions outlined on page 142 of the agenda packet that need to be approved by Council. MOTION by Council Member McPartlan and SECOND by Vice Mayor Nunn to approve the Revised Florida Department of Environmental Protection 2023 Resilient Florida Grant Agreement to conduct a comprehensive vulnerability assessment update. Roll call: Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon -absent Motion carried. 4-0 12. NEW BUSINESS 23.135 A. First Reading of Ordinance No. 0-23-08 — Amending the Code of Ordinances Chapter 110 Waterways (Transmittal, 0-23-08) AN ORDINANCE OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RELATING TO WATERWAYS; AMENDING THE CODE OF ORDINANCES CHAPTER 110 WATERWAYS; PROVIDING FOR SEVERABILITY AND REPEAL OF LAWS IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title to Ordinance No. 0-23-08. The Interim City Manager said this was to allow law enforcement vessels to moor for an extended period of time. MOTION by Vice Mayor Nunn and SECOND by Mayor Jones to pass Ordinance No. 0- 23-08 on first reading and set the public hearing for September 13, 2023. Regular City Council Meeting August 8, 2023 Page 5 Roll call: Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon - absent Motion carried. 4-0 23.036 B. Resolution No. R-23-16 Accepting the 3'd Ouarter Financial Report and Recognizing Necessary Amendments and Aduustments to the FY2022-2023 Annual Budget (Transmittal. R-23-16. Report) 6.51 pm A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2022 AND ENDING SEPTEMBER 30, 2023 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title to Resolution No. R-23-16. Mayor Jones noted on page 152, the second paragraph should read, "There was one adjustment done during the quarter to use the General Fund R&R Account for replacing city hall equipment, which is being reported to City Council in accordance with our policy on R&R adjustments." On page 154, Mayor Jones noted the second paragraph should read, "WHEREAS, it was determined that the City Council and City Manager previously approved all the necessary amendment and adjustments and these shall be reported in accordance with the Annual Budget Resolution." The Chief Financial Officer said this was the third quarter report reflecting good news for all of the major funds. He reminded Council that they did approve to reallocate $750,000 from the American Rescue Plan for the road improvements; and the projected fund balances for the General Fund, Stormwater, Golf Course, Airport and Building Funds are doing better than had anticipated. MOTION by Council Member Dodd and SECOND by Vice Mayor Nunn to approve Resolution No. R-23-16 Accepting the 3rd Quarter Financial Report with the two changes identified. Council Member McPartlan said he appreciated the services the Community Policing Volunteers provide to the City. Roll call: Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dodd - aye Council Member Dixon -absent Motion carried. 4-0 Regular City Council Meeting August 8, 2023 Page 6 23.136 C. Resolution No. R-23-17 Rescinding Resolution No. R-18-22 Regarding "No Through Trucks Zone" and Approval to Remove "No Through Trucks Zone" Signs Citvwide (Transmittal, R-23-17, Sec. 2B.36, Map) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, PROVIDING FOR THE RESCISSION OF RESOLUTION NUMBER R-18- 22 REGARDING "NO THROUGH TRUCKS ZONE" AND APPROVAL TO REMOVE "NO THROUGH TRUCK ZONE" SIGNS CITYWIDE; PROVIDING FOR IMPLEMENTING ACTIONS RELATING THERETO; PROVIDING FOR A SAVINGS PROVISION; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR SEVERABILI TY AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title to Resolution No. R-23-17. The Interim City Manager said staff has found that the City was not in compliance with the Manual on Uniform Traffic Control standards and regulations with the "no through truck signage." There ae 16 signs in the City that included two signs approved by resolution and he asked to remove the signs as indicated on the map. Council Member Dodd said some signs say "no commercial vehicles" and asked if that would be included in the "no through truck" signs. The Interim City Manager said that was correct, those signs will be removed as well. The City Attorney pointed out that reference "2b" included all related signs. MOTION by Council Member McPartlan and SECOND by Vice Mayor Nunn to approve Resolution No. R-23-17 removing "no through trucks zones" citywide. Roll call: Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dodd - aye Council Member McPartlan - aye Council Member Dixon - absent Motion carried. 4-0 13. CITY ATTORNEY MATTERS - None 14. CITY MANAGER MATTERS The Interim City Manager said he received information late last week that FDOT will be in the U.S. 1 resurfacing project from Harrison Street to south Davis Street on August 17 He said he would get as much information out the public as possible. He advised that the recent fish kill in the lagoon happened because of the algae bloom in the high water temperatures dissolved the oxygen level resulting in the fish kill. He noted this typically doesn't happen due to the proximity to the inlet. Regular City Council Meeting August 8, 2023 Page 7 15. CITY CLERK MATTERS - None 16. CITY COUNCIL MATTERS A. Council Member McPartlan reminded everyone that school starts this week and he asked everyone to slow down and pay attention. B. Mayor Jones - None C. Vice Mayor Nunn - None D. Council Member Dixon - Absent E. Council Member Dodd apologized for Zooming into the meeting tonight. 17. Being no further business, Mayor Jones adjourned the Regular City Council meeting at 7:05 p.m. Approved at the August 23, 2023 Regular City Council meeting. Mayor Fred Jones ' ATTEST.,, Je tte Williams, City Clerk Employee Benefits October 1, 2023 Renewal Presented By: CA GEHRINGO GROUP A DIVISION OF RISK STRATEGIES Items for Discussion: i. Employee Benefits Program Summary 2. Industry Overview 3. 2023-2024 Renewal Process 4. Recommendation of Renewal 5. Questions Employee Benefit Program Summary • Medical Insurance — Currently with Florida Blue — High Deductible Health Plan (HDHP) o $1,500 Employee Only / $3,000 Family Deductible o $4,500 Employee Only / $9,000 Family Out of Pocket Max • City funded Health Reimbursement Account — City funds $2,500 for Employee Only / $5,000 for Family Coverage • Dental and Vision Insurance — Currently with Humana • Life, Long Term Disability, Short Term Disability and Employee Assistance Program — Currently with Lincoln Financial Group Industry Overview • Industrywide medical costs for 2024 projected to increase 7%. — Health plans' cost increases largely driven by inflationary cost impacts from contracted health care providers — Double digit pharmacy trends driven by the increased prominence of specialty drugs in the market — Medical inflation further exacerbated by clinical workforce shortages, prompting hospitals to increase salaries and consequently seek higher reimbursement from payers • On a positive note: — New biosimilar drugs coming to market may help drive down future costs — Health plans' continued investment in care management programs showing promise in terms of effective cost management — Decrease in inpatient utilization and an industry shift to more outpatient care e 2023=2024 Renewal Process • Medical Insurance: — Florida Blue initially proposed 19.7% increase — Gehring Group negotiated to 10.0% increase with no plan changes • Dental and Vision Insurance: — Humana proposed 0% increase for dental and vision coverages with no plan changes. Rates are guaranteed for 2 years. • Life, Long Term Disability, Short Term Disability and Employee Assistance Program — Lincoln proposed 0% increase for all lines of coverage with no plan changes. Rates are guaranteed for 2 years. — Short Term Disability coverage was added mid year and is also guaranteed for 2 years. 2023=2024 Recommendation • Accept Florida Blue's medical renewal at 10% overall increase — The City switched from United Healthcare to Florida Blue in 2017. At the time, United Healthcare was proposing a 21.8% increase. Since switching to Florida Blue, the City's average increase has been 4.1% — During the 2022 calendar year, the plan realized an average network savings of 75.3%. This represents the average savings off the total billed amount. — Maintaining continuity with the current carrier will help avoid disrupting treatment for ongoing chronic conditions. • Accept Humana's dental and vision renewals at no increase guaranteed for 2 years • Accept Lincoln's renewals for life, long term disability and EAP lines of coverage at no increase guaranteed for 2 years Questions?