HomeMy WebLinkAbout2023 - Kimley Horn CSA #3 Riverview Event ComplexCITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
Kimley-Horn and Associates, Inc.
445 24t' Street, Suite 200
Vero Beach, Florida 32960
Work Authorization No: CSA - 3
Prolect Title: Riverview Event Complex
IT IS AGREED to undertake the following work in accordance with the provisions of the Kimley-Horn and Associate's Master
Agreement entitled Non -Exclusive Engineering Consulting Services Agreement — Citywide, dated February 2, 2021.
Description of Assignment:
Kimley-Horn will prepare a conceptual design and preparation of construction plans for a renovation and enhancement to the existing
Riverview Park east located east of US Hwy 1 and west of the Indian river near the intersection of US Hwy 1 and Harrison Street in the
City of Sebastian. Improvements consist of the closure of a portion of Harrison and the redevelopment of an access to Indian River and
parking to the south of the park.
Task 1 — Conceptual Design
Kimley-Horn will utilize the topographic survey previously approved as part of a separate contract along with other readily available
data, aerial imagery, as -built plans (if available), to compile a base map suitable for development of conceptual design alternatives and
final construction documents.
Task 1A. Draft Concept Design (City Staff Review)
Kimley-Horn will prepare two (2) conceptual design exhibits for the project, based on initial conversations with the client, and the
completed on -site Inventory and analysis of existing conditions on the survey prepared as part of a separate agreement. The draft
concept designs will be representative of the specific aspects of the project, as described in the Project Understanding.
Deliverables within the draft concept design for City staff review and comment are limited to two plan view conceptual designs for the
proposed improvements and one detail sheet showing proposed site features. The draft concepts will be provided in color, 1 Vx17" PDF
format for digital distribution to the client.
Task 1 B. Preliminary Concept Design (Public Review)
Upon receiving Client input and written approval. Kimley-Horn will refine one (1) draft concept design up to one time to create a
preliminary concept design for stakeholder and community review.
Deliverables within the preliminary concept design alternatives package for public viewing and comment are limited to the following:
• One (1) reference image board to show conceptual plan with site elements
Kimley-Horn will provide the preliminary concept design to the Client in 11 "xl7" digital PDF format for distribution / circulation within the
community in order to facilitate virtual public engagement, review, and comment. Virtual and / or in person review advertisements,
circulation, and feedback data collection will be the responsibility of the Client.
Task 2—Attendance at Meetings
This task consists of the attendance of the Kimley-Horn project manager and Landscape Architect at up to two (2) public meetings. The
public meetings will be in conjunction with the Conceptual Design. Task 1 B above and feedback from residents will be incorporated into
the conceptual planning.
This task consists of up to three (3) City / project team meetings with City staff to review project plans and coordinate design.
Task 3 — Traffic Analysis
Kimley-Horn will perform a traffic impact analysis for the subject project based upon input from City of Sebastian Staff. Specifically,
Kimley-Hom will undertake the following as part of this task:
A. Conduct AM peak hour (7AM — 9AM) and PM peak hour (4PM-6PM) turning movement counts at up to five (5) intersections. If
additional traffic data is required based on specific comments and requirements from City of Sebastian staff, the additional
data collection can be performed as an additional service.
B. Perform an intersection level of service analysis at up to five (5) intersections during AM peak hour and PM peak hour existing
and future traffic conditions. If additional intersection analysis is required by City of Sebastian staff, the analysis can be
performed as an additional service.
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
C. Perform a roadway level of service analysis for the roadway segments of Harrison Street, Sebastian Boulevard, and Indian
River Drive during AM peak hour and PM peak hour existing and future traffic conditions. If additional roadway segment
analysis is required by City of Sebastian staff, the analysis can be performed as an additional service.
D. Review of mitigation measures and/or improvements that are programmed to be implemented either by government agencies
or other developers that can benefit the project.
E. Identify, various mitigation measures that may be required to offset any off -site roadway or intersection deficiencies caused by
the project.
F. Prepare a bound traffic impact analysis suitable for submission to City of Sebastian staff documenting the findings related to
the project's ability to satisfy the requirements of City staff. The report will be provided to City staff in draft form for review and
discussion prior to finalizing and submitting for final review.
G. Prepare for and attend up to two (2) project related meetings based upon analysis findings.
H. Respond up to two (2) rounds of draft report document review comments.
Depending on the results of the traffic analysis, other roadway improvements may be recommended. Design and permitting of
these are not Included In this contract but can be provided as an additional service.
Task 4 — Preparation of Construction Documents
This task consists of the preparation of construction plans for the proposed improvements as part of Phase I of the Riverview Event
Complex. The proposed improvements will consist of the redevelopment of approximately 250 LF of Harrison Street Into a
pedestrian zone for pedestrian connectivity between the north and south sides of the existing Harrison Street. Based upon the City
approved Conceptual Design package developed in the above tasks, Klmley-Horn will develop Construction Documents containing
the following information:
• Cover Sheet
Klmley-Horn will prepare a Cover Sheet which will consist of project contact information, sheet list table, vicinity map and other
general project related information.
• General Notes Sheet
Klmley-Horn will prepare a General Notes sheet which will consists of general Erasion and Sedimentation Control, Site,
Grading and Demolition notes.
• Demolition and Erosion and Sedimentation Control Plan
Kimley-Horn will prepare a Demolition and Erosion Control plan that is consists with the Florida state requirements for erosion
control. This plan will include limits of disturbance, limited demolition of items in the work area, and erosion and sedimentation
control measures to be implemented by the contractor during construction. Klmley-Horn anticipates that this project will be
more than 1 acre of disturbed area and will need to have an NOI filed by the contractor.
• Site Plan
Klmley-Horn will prepare a dimensional site plan that conforms to the City of Sebastian permitting requirements which will
depict the location of the proposed improvements, location of sidewalks to pedestrian inlerconnectivity, curbing, striping,
hardscape, and site furniture.
• Grading and Drainage Plan
Kimley-Horn will prepare a limited Paving and Grading Plan showing the proposed elevations and surrounding grades of
proposed improvements to Harrison Street and proposed improvements. The plan will identify paved areas for proposed
sidewalk, hardscape in the location of Harrison Street to be redeveloped and other areas of proposed paving as part of
the limited improvements. Limited impacts to the existing underground stormwater system are anticipated.
• Utility Plan
Kimley-Horn will prepare a limited Utility Plan that will consist of location of existing utilities which were located as part of the
Survey previously prepared. It is understood that there is no significant utility relocation work anticipated for the proposed
project scope, and therefore the utility plan will be limited in nature to just minor utility work within the Harrison Street right of
way. Site electrical design is not included as part of this scope.
• Code -required Tree Protection and Landscape Planting Plan
• Schematic Irrigation Plan
This plan Is limited to a schematic irrigation plan for just the landscape improvements within the areas of improvement. This
does not include irrigation design in Riverview Park or associated with any relocation of the pavilion or amphitheater.
• Construction Details (site)
It is understood that the scope does not include improvements to the existing bathrooms, relocating the existing playground, beach
volleyball courts, or proposed amphitheater.
Construction Documentation Submittals will be as follows:
• Submit an electronic PDF set in 24"x36" format of the Contract Documents to City of Sebastian for review at 60% and provide
a final electronic PDF set at 100% completion.
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
• One (1) opinion of probable cost of construction (OPCC) shall be submitted with the final conceptual design and at 100%
completion in 8.5"xl 1" electronic PDF format.
This task consists of the effort to revise the plans based on one round of comments from the City and up to one round of comments
from each of the agencies noted below in Task 5.
Task 5 — Permittina Assistance
As part of this scope, Kimley-Horn will prepare applications and supporting documentation for the following permit applications
anticipated for the proposed improvements:
City of Sebastian Site Plan approval
St Johns River Water Management District Environmental Resource Permit Modification
FDEP State N01 — Kimley-Horn will assist the City contractor in their submittal to the State for coverage under the general
permit
There are no water or.sawer improvements anticipated, so a FDEP water or sewer permit and applications are not anticipated or
Included in tl7e scope:
Due to the nature of the scope of improvements, Kimley-Horn anticipates up to two rounds of comments from each of the agencies
having jurisdiction above and will respond to up to two rounds of comments from the permitting jurisdictions above as part of this
task. Responding to requests for additional information beyond what is normal and customary, and responding to permitting issues
beyontl our controLace. outside of this scope of services and will be provided, as needed, as an Additional Service only after prior
written authorization by Owner. Efforts to respond to issues raised during the permitting process, which cannot currently be
anticipated, shall-be.consjdered Additional Services.
No work is antjcpated within 50' of the US Highway 1 right of way, therefore a permit application for access or drainage through
the Florida Department of Transportation (FDOT) is not anticipated for this project or included in this scope. If the scope of the
improvements are modified and work is anticipated to be within 50' of the FOOT right way, permitting for these improvements can
be provided as an additional service.
There are no anticipated improvements within the coastal construction control line and therefore no
permitting with the FDEP for impacts to the line are included.
Task 6 — Construction Phase Services
Kimley-Horn anticipates a limited construction phase services scope which will consist of the following:
Pre -Construction Conference.
Consultant will attend one (1) two-hour Pre -Construction Conference prior to commencement of construction activity.
As -built review and Certification
Kimley-Horn will review the as-builts provided by the City's selected contractor and provide one round of comments to the
contractor. Once the as-builts are deemed to be in substantial compliance with the approved plans for each of the agencies listed
above, Kimley-Horn will prepare final engineering certifications to the agencies listed above.
No other construction phase services are included such as responses to requests for information (RFIs), review of shop drawings,
or additional site visits. It is understood that the City will review and respond to all bid questions, RFIs, pay apps and shop drawing
reviews.
1. Pricing
I Description
Quantity Contracted Unit Price
I Conceptual Design
$7,500
I Attendance at Meelinos
_ $5.200
Traffic Analysis
$16,500
Preparation of Construction
$23,300
Documents
Permitting Assistance
$13,100
Construction Phase Services
$4.000
Basic of Compensation/Period of Services:
The above referenced description for CSA #3 will be performed for a fee in the amount of $69,600.00.
TOTALS
AGREED:
CITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
Date:
or Vice President
Associates, Inc.
Att t:
4 ����r?
nette J(iams, M dy Cler
CIT�F SEB_ ASTIAN:
���///Date: Y 113od�
Brian Benton
Interim City Manager
Approved as to Form and Content for Reliance
by the City
/offf Sebastian only:
3ewffer Cockcroft, pity Attorney
ana
HOME OF PELICAN ISLAND
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: August 23, 2023
Agenda Item Title: Approval of CSA #21-03 With Kimley-Horn and Associates, Inc. to Provide
Design and Construction Plans for the Riverview Park/Harrison Street
Redevelopment Project
Recommendation: Staff recommends approval of CSA #21-03 with Kimley-Horn and
Associates, Inc. to provide consulting services associated with the Riverview
Park/Harrison Street Redevelopment Project
Backeround: Kimley-Horn and Associates, Inc., will prepare a conceptual design and
construction plans for the renovation and enhancement to the east end of Harrison Street and Riverview
Park, east of US Highway I and west of Indian River Drive. Improvements will consist of the closure of a
portion of Harrison Street and the redevelopment of an access road to Indian River Drive utilizing the
existing overflow parking alignment road. The improvement plan will also address drainage and parking
plans for the current overflow parking lot south of Riverview Park. Kimley-Horn and Associates, Inc.,
performed the initial boundary and topographic survey in 2021 and is one of the City's continuing
services consultant firms.
If Agenda Item Reauires Expenditure of Funds:
Budgeted Amount: $73,591.00
Total Cost: $69,600.00
Funds to Be Utilized for Appropriation: Discretionary Sales Taxes
Attachments:
1. CSA#03
Administrative Services Department Review: ` C ,J
City Attorney Review: X� V" "�/
Procurement Division Review, if applicable: N A
City Manager
Authorization:
Date: O /% 7/3a a 3