HomeMy WebLinkAbout08-17-2023 Events Minutesan k'*
SEBASTLAN
HOME OF PELICAN ISLAND
EVENTS COMMITTEE MEETING MINUTES
THURSDAY AUGUST 17, 2023 —1:30 P.M.
2Nn FLOOR CONFERENCE ROOM
Staff Present
Angie Smith Margarita Macias
Amanda Korner Cindy Watson
Bub Milon Cathy Testa
Brian Benton
Awards Banquet
A. Budget
The committee verified the amounts in the events account and the donation account. This year the
amount in the events account was increased to $10,000 and the amount in the donations account is
approximately $1,300.
B. Date of the banquet
The date of this year's banquet will be Saturday December 16, 2023.
C. Theme
Cathy will design the save the date flyer along with the program and the meal sheet.
D. Blue Ribbon Catering
Blue Ribbon Catering will be catering again this year. Margarita provided this year's menu
for the committee to choose the appetizers and the entrees.
Appetizers chosen:
1. Veggie spring rolls
2. Bacon wrapped chicken
3. Hawaiian mini beef teriyaki kabobs
4. Sweet & savory cocktail meatballs
Entrees chosen:
1. Carved Roast Beef
2. Stuffed Pork Chop
3. Lemon Butter Mahi
Dinner includes:
1. Parsley Red Potatoes
2. Vegetable Medley w/cheese sauce
3. Garden Salad
Dessert:
1. Sheet Cake
Events Committee Meeting
August 17, 2023
Page 2
Margarita will contact Cheryl from Blue Ribbon Catering with our choices and provide the
costs at the next meeting.
E. Elks Club Rental
Margarita has a meeting scheduled with Doreen at the Elks. She will provide the costs at the
next meeting.
F. Prizes
The committee discussed ideas for prizes. This item will be on the next agenda once the
costs are determined. A Tiki Cruise was proposed as the grand prize. It would consist of a
90 minutes cruise for up to 6 persons and include a $100 gift card.
G. Longevity
Cindy will provide a list of employees eligible for a longevity award. She will prepare the
certificates for all the employees receiving the award.
Margarita will find out the amount of gift card points we have to use for the longevity awards
and door prizes. She will also order the award pins for the volunteers eligible for a longevity
award.
In the past longevity amounts for employees were:
5 years - $ 50 gift card
10 years - $100 gift card
15 years - $150 gift card
20 years - $200 gift card
25 years - $250 gift card
The stone colors for the volunteer pins were:
5 years
— Sapphire
10 years
— Ruby
15 years
— Crystal
20 years
— Gold
25 years
- Emerald
H. Entertainment
Angie reserved DJ SHHH-OP for the entertainment again this year.