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HomeMy WebLinkAbout09-18-2023 CCTF AgendaCFrYeF SEBAST" HOME OF PELICAN ISLAND CENTENNIAL CELEBRATION TASK FORCE AGENDA MONDAY, SEPTEMBER 18, 2023 —10:00 A.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA 1. ORDER 2. REPORTS A. Reports a. Approve minutes from the August 14, 2023 meeting B. Marketing & Promotion a. Update C. Art a. Update D. Historical a. Update E. Parades & Special Events a. Update F. Sponsorships a. Update 3. NEXT MEETING SCHEDULED FOR 4. ADJOURN NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING MEETING. ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S SEATING ADA COORDINATOR AT 388-8226 - ADA@CITYOFSEBASTIAN.ORG AT LEAST 48 HOURS INADVANCE OF THIS MEETING. TWO OR MORE ELECTED OFFICIALS MAYBE INATTENDANCE AT THIS MEETING. .71) 0 SE BASTL HOME OF PELICAN ISLAND CENTENNIAL CELEBRATION TASK FORCE MINUTES MONDAY AUGUST 14, 2023 —10:00 A.M. CITY COUNCIL CHAMBER 1225 MAIN STREET, SEBASTIAN, FLORIDA Staff Present Brian Benton, Leisure Services Director Cathy Testa, Records Specialist Jeanette Williams, City Clerk Participants Present Marc Gingras Michelle Morris Sally Maio Raymond Osborne Patti Williams Britney Melchiori Cara Irwin Karen Mechling 1. ORDER The Centennial Celebration meeting was called to order at 10:00am 2. REPORTS A. Staff Items a. Minutes ADDroval MOTION by Ms. Testa and a SECOND by Ms. J. Williams to approve the minutes from July10, 2023. MOTION approved by unanimous voice vote. B. Marketing & Promotion a. Website vs. Webnage Ms. J. Williams said the city is not receiving any pictures or stories from the public. Our website is sitting stagnate so she suggested that the centennial webpage be attached to the City's webpage then more people would see it. She reached out to the Marketing Branch and they provided a proposal to manage the webpage. Ms. J. Williams made a motion to direct staff to begin the procurement progress for services to design and manage our website and social media not to exceed a price of $8500. b. Pole Banners Ms. Testa presented the draft of the banners sent by the Marketing Branch and made the suggestion to add a border. Ms. J. Williams asked if they could jazz it up a bit with confetti. Centennial Celebration Committee Meeting August 14, 2023 Page 2 C. Art a. Essay Contest Mr. Benton will reach out to the Principal and the Superintendent to get approval. Ms. Ware suggested the deadline for the essay be moved to October 15th. Staff will work on the prizes for the winners. Ms. Mechling asked if there has been any discussion about having a centennial mural done. Mr. Benton suggested they go through the process with the Chamber of Commerce Committee first then present it to the Centennial Task Force. D. Historical a. Civic Organization Ms. Maio said she has been working on several articles and a timeline for the magazine. She also suggested that instead of having vendors at the centennial celebration that the civic organizations have a booth. She said they are what made Sebastian what it is. They can give the history of how their organization began. b. Historical Survey Mr. Osbourne gave a presentation on the advantage of having a historical survey. He said this would give the city an idea of what the public's interests are. Mr. Benton said the survey would not benefit this committee because of the time that is involved in gathering the information. E. Parades & Special Events a. Update Mr. Gingras suggested that the city have a float in the Home Coming Parade to promote the Centennial Event. Ms. J. Williams would like to make a banner for the Christmas Parade to remind the public about the upcoming events. F. Sponsorships a. Sponsorship update Everyone is having trouble figuring out which companies have been contacted and which have not. The Marketing Branch will send out the link again of the list of businesses for everyone. Ms. Testa offered to send out an updated list weekly of sponsors the city has received. 3. NEXT MEETING The next meeting is scheduled for Monday September 18, 2023 at 10:00 am. 4. ADJOURN Being no further business the meeting was adjourned at 10:41am.