HomeMy WebLinkAbout09-18-2023 SPCC Minutesan a
HOME Of PELICAN ISLAND
SPECIAL CITY COUNCIL MEETING
FIRST PUBLIC HEARING ON THE MILLAGE AND BUDGET
MONDAY, SEPTEMBER 18, 2023 — 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
1. Mayor Jones called the Special City Council Meeting to order at 6:00 p.m.
2. A moment of silence was held.
3. The Pledge of Allegiance was recited.
4. ROLL CALL
Mayor Fred Jones
Vice Mayor Chris Nunn
Council Member Kelly Dixon
Council Member Ed Dodd (via Zoom)
Council Member Bob McPartlan
Staff Present:
City Manager Brian Benton
City Attorney Jennifer Cockcroft
City Clerk Jeanette Williams
Administrative Services Director/CFO Ken Killgore
Police Chief Dan Acosta
5. PUBLIC HEARING
A. PUBLIC HEARING/ADOPTION OF TENTATIVE MILLAGE AND
TENTATIVE FY2023/2024 BUDGET
i. City Attomev Advises Citv Council on Procedure for Millage and Budget
Hearing and Reads Titles of Resolutions No. R-23-22 on Tentative
Millase for Calendar Year 2023 and R-23-23 on Tentative FY 2023/2024
Budget
The City Attorney informed every one of the process to adopt the tentative
millage and budget in accordance with F.S.200.065 and read the titles of
Resolution Nos. R-23-22 and R-23-23.
ii. City Manager Announcement that the Tentative Millage of 3.1955 is
recommended. which in accordance with State Statutes is 21.62% higher
than the commuted "Roll -Back" Millage. These revenues will be ammlied to
General Fund exmenditures mroiected in FY 2023/2024
Special City Council Meeting,
1" Budget Hearing
September 18, 2023
Page 2
The City Manager said the tentative millage of 3.1955 is recommended; it was set
at the July 26 Council meeting for the TRIM notice; it is advertised with a 21.62%
higher than the computed rolled -back millage and 10% higher than existing
millage that we have. These revenues will be applied to the general fund
expenditures projected in 2023 and 2024.
iii. Budiaet Overview of Tentative Millage and Tentative FY 2023/2024
Budget by CFO Ken Killaore (PPT)
The Chief Financial Officer said the total increase of the budget is $1,961,056 due
to increases in the health insurance and personnel costs. He displayed a
PowerPoint presentation.
The City Manager explained his plan for organizational efficiency is to evaluate
the structure of the whole organization to see what we can do to become more
efficient with our projects. This would include a position to improve our
communication with the public.
The Chief Financial Officer explained the increases in the operating accounts.
(Slide 5) In response to Mayor Jones, the City Clerk explained in this budget, the
cost for each voter would be $3.00 this year as opposed to $1.00 per voter in years
that Sebastian is on the ballot with other entities.
The Chief Financial Officer said the proposed millage rate of 3.1955 will enable
the City to add additional personnel, provide for the increase in the health and
liability insurance premiums, and organizational efficiency program.
He displayed examples of how the increased millage would affect homesteaded
properties. (Slide 8)
He continued his presentation by going over the enterprise funds, special revenue
funds, trust funds, and the capital improvement program. (Slides 10-21)
He explained what funds would pay for road preservation and reconstruction. He
said as long as the DST remains, the City will be in good shape as far as the cost
of operations. He described how the counties vote on sharing those funds of
which we currently receive almost $5M which funds the City's airport projects,
public works projects, vehicle replacements, and MIS technology.
He noted that the five biggest projects in the Capital Improvement Program are
mostly funded by grants.
He asked that they vote separately on the tentative millage and the tentative
budget for next year. He said the Financial Policies and Five -Year Capital
Improvement Program will be on September 27, 2023 agenda.
Special City Council Meeting,
1" Budget Hearing
September 18, 2023
Page 3
The City Manager recognized the Chief Financial Officer and the department
heads for their hard work on the budget.
iv. Mayor Jones ovens the Public Hearing on Tentative Millaae and Tentative
FY 2023/2024 Budget
Mayor Jones invited public input but there weren't any speakers. He closed the hearing
at 6:33 p.m.
V. Consider Resolution No. R-23-22 Adopting the Tentative Millage for
Calendar Year 2023
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, ADOPTING A TENTATIVE MILLAGE OF 3.1955
MILLS FOR THE CALENDAR YEAR 2023; PROVIDING FOR CONFLICT;
PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN
EFFECTIVE DATE.
MOTION by Council Member McPartlan and SECOND by Vice Mayor Nunn to
approve Resolution No. R-23-22 adopting a tentative millage of 3.1955 for the
calendar year 2023.
Roll call: Vice Mayor Nunn - aye
Council Member Dixon - aye
Council Member Dodd - aye
Council Member McPartlan - aye
Mayor Jones - aye
Motion carried. 5-0
vi. Consider Resolution No. R-23-23 Adovting the Tentative Budget for
Fiscal Year 2023/2024 - Draft budget:
httvs://weblink.citvofsebastian.orgfWebLink/DocView.asvx?id=273286
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN,
INDIAN RIVER COUNTY, FLORIDA ADOPTING THE TENTATIVE
BUDGET FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 2023
AND ENDING SEPTEMBER 30, 2024; MAKING APPROPRIATIONS FOR
THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND
FOR PRINCIPAL AND INTEREST PAYMENTS ON INDEBTEDNESS OF
THE CITY, IN THE CITY'S GENERAL FUND, SPECIAL REVENUE
FUNDS, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND,
AIRPORT FUND, AND BUILDING FUND, AS PROVIDED FOR IN
SCHEDULE "A", ATTACHED HERETO, ESTABLISHING AUTHORITY OF
THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR
CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING
FOR AN EFFECTIVE DATE.
Special City Council Meeting,
1" Budget Hearing
September 18, 2023
Page 4
Vice Mayor Nunn thanked staff and noted raising taxes isn't something that they
want to do.
MOTION by Vice Mayor Nunn and SECOND Council Member Dixon to
approve the tentative budget for Fiscal Year 2023/2024 and set a final hearing
date for September 27, 2023.
Mayor Jones also thanked staff. Council Member Dixon said she looks forward
to enhancing communications to the residents along with swale and street
improvements.
Council Member McPartlan also thanked the Chief Financial Officer.
Roll call: Council Member Dixon - aye
Council Member Dodd - aye
Council Member McPartlan - aye
Mayor Jones - aye
Vice Mayor Nunn - aye
Motion carried. 5-0
vii. Mayor Jones announced the Final Public Hearing on Millage and Budget
will be held on September 27, 2023 at 6:00 p.m.
6. Being no further business, Mayor Jones adjourned the Special City Council Meeting at
6:37 pm
Approved at the October 25`h Regular City Council Meeting.
Mayor Fred Jones _
ATTEST.•
4Jnette Williams
Calendar Year 2023 and
FY 2023/2024 Tentative Budget
City Council Special Meeting
Monday, September 18, 2023
Prepared By:
Ken Killgore
Finance Director
1
Tentative FY 2024 General Fund Budget
Versus Amended FY 2023 Budget
$ 1,731,504 Personnel Costs
321,528 Operating Expenditures
129,768
Direct Capital Spending
(221,744) Transfers for Projects
$ 1,961,056 Increase in Budget—12.59%
2
Tentative FY 2024 General Fund Budget
Personnel Up $1,731,504
Health Insurance At a 10% Increase (298k)
Personnel Cost at Scheduled 5% (494k)
oAdditional Pay Adjustments (252k)
oAdding Five Full-time Positions (354k)
o Changing Two Part-time to Full-time (73k)
o Organizational Efficiency Program (260k)
Tentative FY 2024 General Fund Budget
Personnel Additions
o Five Full-time Additions:
Deputy City Clerk
Accountant/Financial Assistant
Police Officer (2)
Evidence Technician
o Two Part-time to Full-time:
Crime Scene/Evidence Technician
Mechanic
21
Tentative FY 2024 General Fund Budget
Operating Accounts Up $321,528
Initial Draft Budget Was Up $318,803:
o $ 40,355 Additional Election Cost.
o $ 52,750 Special Events From CRA.
o $271,905 Insurance Premiums Increase.
o ($46,207) Changes to Other Accounts.
Changes Since Draft Budget:
o $(75,000) Moved Strategic Plan to FY 2023.
o $ 54,000 Added Back Dock Insurance.
o $ 10,000 Sustainable Sebastian.
o $ 13,725 Changes to Other Accounts.
9
Tentative FY
2024 General
Fund
Budget
Direct Capital
and Transfers
Down
$91,976
o Initial Draft Budget Down $72,076.
o Changes Since Draft Budget:
($60,000) Senior Center Roofing.
$10,100 Roads Dept. Equipment Pricing.
$30,000 Added for 100t" Anniversary.
M.
Tentative FY 2024 General Fund Budget
Revenue Assumptions
o Used Proposed Millage of 3.1955.
o Enables:
Additional Personnel/Competitive Pay.
Increase to Health Insurance Premiums.
Increases to Liability & Property Insurance.
Organization Efficiency Program.
o Less of a Difference Between Future
Expenditures Exceeding Revenues.
Property Values and Millage:
Rolled -Back and 3.1955 Versus Prior Year 2.9050
1. 03% On Homestead:
2.9050 2.6275 3.1955
10% On Others:
2.9050 2.6275 3.1955
ASSESSED VALUES $200,000 $206,000
$206,000
$200,000 $220,000
$220,000
TAXABLEVALUES $150,000 $156,000
$156,000
$200,000 $220,000
$220,000
TAXES $436 $410
$498
$581 $578
$703
CHANGE FROM LAST YEAR ($26)
$62
($3)
$122
F."K,,T*5*8 10IvLl1010
TAXABLEVALUES
TAXES
$250,000 $257,500
$200,000 $207,500
$581 $545
CHANGE FROM LAST YEAR ($36)
ASSESSED VALUES $300,000 $309,000
TAXABLEVALUES $250,000 $259,000
TAXES $726 $681
CHANGE FROM LAST YEAR ($45)
$257,500 $250,000 $275,000 $275,000
$207,500 $250,000 $275,000 $275,000
$663 $726 $723 $879
$82 ($3) $153
$309,000 $300,000 $330,000 $330,000
$259,000 $300,000 $330,000 $330,000
$828 $872 $867 $1,055
$102 ($5) $183
3
Millage Setting 18 Year History
At or Below Rolled -Back 11 Years - 61.1% of the Time
(2024 is 10% Above 2023 and 17.1% Lower Than 2015)
4.0000
3.8000
3.6000
3.4000
3.2000
3.0000
2.8000
2.6000
2.4000
2.2000
2.0000
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
0 Rolled -Back 3.0519 3.2121 3.3646 3.8038 3.9019 3.7311 3.5646 3.7398 3.5446 3.6290 16700 3.4939 3.1514 2.9399 2.8090,3.0043 2.6834 2.6275
0 Final 3.0519 2.9917 3.3456 3.3456 3.3041 3.3041 3.7166 3.7166 3.8556 3.8556 3.8000 3.4000I3.1514 2.9399.3.1514 3.0043 2.9050 3.1955
I
W
Tentative FY 2024 Enterprise Funds:
Golf Course Budget
o Revenues Have Been Good This Year and
Budget Assumes This Will Continue.
o Expenses Include $122,296 For City Services
and $106,864 for Airport Rent.
o $37,398 Payment on $700,000 Building Fund
Loan and $80,000 on General Fund Loans.
o Expecting $117,743 of Cash Available — After
Cash Payment for New Golf Cart Fleet.
10
Tentative FY 2024 Enterprise Funds:
Airport Budget
o Property Rental Revenue Covering Operating
Cost and Loan Payments to DST Fund.
o Loans From Discretionary Sales Tax Fund:
Hangar A $285,000
Hangar B $267,511
- $246,523 By 9/30/23.
- $241,058 By 9/30/23.
o Capital Funding Provided From DST Fund:
$285,895 in FY 2024 for Square Hangars and
Reconstruction of Apron Alpha.
$1,599,640 Over the Following Five Years for
Airport Terminal Expansion, Shade Hangars,
NW Airport Access, Taxiway Bravo and Taxiway
Golf on Runway 13-31.
11
Tentative FY 2024 Enterprise Funds:
Building Fund Budget
o Permit Revenue Has Slowed.
o Covering Personnel and Operational Cost.
o Adding Building Inspector Position in Event
Needed and Able to be Hired.
o Expecting $37,398 Principal and Interest
Payment on Golf Course Loans:
$700,000
Loan
Will Be $522,610 By
9/30/23.
$559,684
Loan
To Be Paid After the
$700,000.
12
Tentative FY 2024 Budget
Special Revenue Funds
o American Rescue Plan Act Fund:
Allocated to Gardenia Ditch, Concha Dam,
Employee Retention Payments and Road
Work. Also $44,120 Already Spent on
Schumann Drive Moved to FY 2024-2025.
Also Funding Artificial Reef Grants and
Water Supply Work Plan from Interest.
Must Be Obligated by December 31, 2024
and Totally Spent by December 31. 2026.
Improvement Projects Need Plans and
Permitting Which Require Some Time.
13
Tentative FY 2024 Budget
Special Revenue Funds
o Local Option Gas Tax:
Collections 3.03% Above Same Months of
Last Year. Projecting 3.5% Annual Increases.
Will Cover Road Preservation and
Associated Swale Work as Scheduled in the
Paving Management Program.
Made Final Payment of $122,174 on Bank
Notes on December 1, 2022.
14
Tentative FY 2024 Budget
Special Revenue Funds
o Discretionary Sales Tax — Being Use For:
MIS Infrastructure.
Police Vehicles and Equipment.
Road Reconstruction and Swale Work.
CRA Projects.
Splash Pad Replacement.
Schumann Drive, Stonecrop Upstream, and
Other Stormwater Work.
Matching Funds for FAA and FDOT Grants.
15
Tentative FY 2024 Budget
Special Revenue Funds:
o Riverfront CRA Fund:
Operating Expenditures (Audit Fees,
Administration, Landscaping, Waterfront
Renovations, Other Facility Maintenance,
Submerged Land Leases, Travel and
Education Cost, Legal Ads, State Fee,
Association Dues and Landfill Fee).
Special Events Moved to General Fund.
Working Waterfront Work Thru FY 26-27.
Central Avenue Catalyst Site in FY 27-28.
16
Tentative FY 2024 Budget
Special Revenue Funds:
o Recreation Impact Fee Fund:
Unspecified Improvements ($5K per Zone).
Future Playground/Park Improvements:
o23-24 Creative Playground.
o 24-25 Bryant Court Park.
o25-26 Hardee Park and Schumann Park.
o26-27 Community Center and Friendship Park.
o27-28 Riverview Park.
17
Tentative FY 2024 Budget
Special Revenue Funds:
o Stormwater Utility Fund:
Personnel and Operating Accounts Are
Exceeding the Revenue From Fees.
Capital Only Includes:
oWalk Behind Concrete Saw.
oSliplining or Pipe Replacement.
oMajor Capital Expenditures Included in
American Rescue Act or DST Funds.
Expecting a Rate Increase in FY 24-25.
In
Tentative FY 2024 Budget
Special Revenue Funds:
o Law Enforcement Forfeiture Fund:
Used Only for Unbudgeted Items.
Specific Items Need City Council Approval.
Current Balance is $52,350.
o Parking In Lieu Of Fund:
Used for Providing Additional Parking.
• Current Balance is $95,331.
19
Tentative FY 2024 Budget
Trust Fund
Cemetery Trust Fund:
of Sales on Operations and Maintenance:
oReplacing Mowers, a Truck and Trailer.
oReplace Pump and Adding 2nd Well.
oAllocation for Grounds Maintenance.
oReimbursing $130,000 to General Fund.
of Sales Expendable on Expansions or
Cost Incidental to Adding Future Sites:
oFunds Columbarium Niches in FY 24-25.
Tentative FY 2024 to FY2028
Capital Improvement Program
o $57.2 Million Over 6 Years.
o $18.7 Million Next Fiscal Year.
o Largest Items for Next Fiscal Year:
$ 620,431 Police Vehicles
5331423
1,7801163
11/500/000
11250,000
$15,684,017
o $12,,188,152
Street Repaving.
Street Reconstruction.
Canal Restoration (2nd Part).
Reconstruct Alpha Apron.
Total of Largest Items
or 77.7% Grant Funded.
o $25,555,462 or 44.6% Grant Funded.
21
Recommendations
o Vote on Adoption of the Tentative Millage.
o Vote on Adoption of the FY 2024 Budget.
22