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Home My WebLink AboutR-23-23 Adopting Tentative BudgetRESOLUTION NO. R-23-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA ADOPTING THE TENTATIVE BUDGET FOR THE FISCAL YEAR BEGINNING ON OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSES, AND FOR PRINCIPAL AND INTEREST PAYMENTS ON INDEBTEDNESS OF THE CITY, IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING FUND, AS PROVIDED FOR IN SCHEDULE "A" ATTACHED HERETO, ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has submitted a Proposed Tentative Budget for the City of Sebastian for the fiscal year beginning October 1, 2023, and ending September 30, 2024; and WHEREAS, the City Council has conducted a Public Hearing on the Proposed Tentative Budget on September 18, 2023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, that: Section 1. RECITALS. The above recitals contained above in the Whereas clauses are hereby adopted and true and correct and determined to be the legislative findings of the City Council of the City of Sebastian. Section 2. BUDGET ADOPTION. The Tentative Budget is hereby adopted for the Fiscal Year beginning on October 1, 2023 and ending September 30, 2024, subject to a final hearing on September 27, 2023. Section 3. APPROPRIATION. The amounts shown on the attached Schedule "A" are tentatively appropriated out of the Treasury of the City, including any revenues accruing to the City available for purposes of the City's budgetary accounts. Section 4. AUTHORIZATION. The City Manager is tentatively authorized and directed to prepare for the implementation of the service programs and projects provided for in the budget. Such implementation is to be consistent with the provisions of the City Code of Ordinances and policies established by the City Council. Section 5. ADJUSTMENTS. The City Manager is tentatively authorized to make budget adjustments within budgetary accounts shown on Schedule "A" as he deems appropriate. He shall also be authorized to make budget adjustments between budgetary accounts shown on Schedule "A", when necessary to implement programs, projects, and expenditures authorized by the City "A", when necessary to implement programs, projects, and expenditures authorized by the City Council or for purposes of clarification and enhancement of accounting and reporting requirements. He shall be finther authorized to make adjustments to project allocations from remaining balances in other projects or from other available funds when necessary to satisfactory complete requisite projects. All other budgetary adjustments will require prior approval by the City Council. Section 6. CONFLICTS. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed to the extent of such conflict. Section 7. SCRIVENER'S ERRORS. Sections of this resolution may be renumbered or re - lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of finther action of City Council by filing a corrected copy of same with the City Clerk. Section 8. EFFECTIVE DATE. This Resolution shall become effective upon passage. The foregoing Resolution was moved for adoption by Councilmember Nunn . The motion was seconded by Councilmember Dixon and, upon being put into a vote, the vote was as follows: Mayor Fred Jones aye Vice -Mayor Christopher Nunn aye Councilmember Ed Dodd aye Councilmember Bob McPartlan aye Councilmember Kelly Dixon aye The Mayor thereupon declared this Resolution duly passed and adopted this 18th day of September, 2023. CITY OF SEBASTIAN, FLORIDA_ - By: - - Fred Jones, Mayor ATTEST: �� (Janette Williams, City Clerk = - Approved as to form and legality for the reliance by the City of Sebastian only: Ler Cockcroft, pity Attorney ATTACHMENT TO RESOLUTION R-22-26 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2023/2024 GENERAL FUND REVENUES: 001501 Taxes and franchise fees $ 11,934,118 001501 Licenses and permits 184,400 001501 Intergovernmental 4,076,638 001501 Charges for services 834,439 001501 Fines and forfeits 67,050 001501 Miscellaneous 417,000 001501 Transfers in 80,000 Total Revenues $ 17,593,645 EXPENDITURES: 010001 City Council $ 75,895 010005 City Manager 342,675 010009 City Clerk 358,215 010010 City Attorney 252,880 010020 Finance 735,002 010021 Management Information System 678,425 010035 Human Resources 288,670 010041 Police Administration 972,765 010043 Police Operations 4,497,855 010047 Police Detective Division 1,516,215 010049 Police Dispatch Unit 863,515 010045 Code Enforcement Division 220,385 010052 Roads and Maintenance 1,493,815 010054 Fleet Management 324,175 010056 Facilities Maintenance 805,315 010059 Cemetery 190,375 010057 Leisure Services 1,421,860 010080 Community Development 803,365 010099 Non -departmental 1,696,774 Unappropriated 55,469 Total Expenditures $ 17,593,645 1 ATTACHMENT TO RESOLUTION R-22-26 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2023/2024 SPECIAL REVENUE FUNDS: LOCAL OPTION GAS TAX FUND 120010 REVENUES Taxes $ 763,830 Miscellaneous 18,651 Total Revenues $ 782,481 120051 EXPENDITURES Operating $ 5,901 Debt service - Transfers out 533,423 Unappropriated 243,157 Total Expenditures $ 782,481 DISCRETIONARY SALES TAX FUND 130010 REVENUES Taxes $ 5,120,145 Miscellaneous 32,859 Total Revenues $ 5,153,004 130051 EXPENDITURES Transfers out $ 4,491,235 Unappropriated 661,769 Total Expenditures $ 5,153,004 RECREATION IMPACT FEE FUND 160010 REVENUES Impact fee $ 179,400 Miscellaneous 18,903 Restricted cash balance carryforward 171,697 Total Revenues $ 370,000 160051 EXPENDITURES Transfers out $ 370,000 Total Expenditures $ 370,000 STORMWATER UTILITY FUND 163010 REVENUES Stormwater utility fee $ 1,926,000 Miscellaneous 40,583 Restricted cash balance carryforward 419,749 Total Revenues $ 2,386,332 163051 EXPENDITURES Operating $ 2,211,332 Capital Outlay 10,000 Transfers out 165,000 Total Expenditures $ 2,386,332 2 ATTACHMENT TO RESOLUTION R-22-26 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2023/2024 SPECIAL REVENUE FUNDS - CONTINUED: PARKING IN -LIEU -OF FEE FUND 190010 REVENUES Miscellaneous $ 4,315 Total Revenues $ 4,315 190051 EXPENDITURES Unappropriated 4,315 Total Expenditures $ 4,315 LAW ENFORCEMENT FORFEITURE FUND 190010 REVENUES Fines and forfeits $ 150 Miscellaneous 1,150 Total Revenues $ 1,300 190051 EXPENDITURES Unappropriated $ 1,300 Total Expenditures $ 1,300 COMMUNITY REDEVELOPMENT AGENCY FUND 163010 REVENUES Tax Increment - Sebastian $ 223,569 Tax Increment - Indian River County 248,196 Miscellaneous 28,450 Total Revenues $ 500,215 163051 EXPENDITURES Operating $ 311,370 Transfers out 60,000 Unappropriated 128,845 Total Expenditures $ 500,215 CAPITAL PROJECTS FUNDS: REVENUES Transfers from Other Funds, $ 6,531,218 Grants 12,188,152 Total Revenues $ 18,719,370 EXPENDITURES Transportation $ 4,236,481 Recreation 525,300 Physical Environment 12,402,000 Public Safety 840,742 General Government 714,847 Total Expenditures $ 18,719,370 3 ATTACHMENT TO RESOLUTION R-22-26 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2023/2024 ENTERPRISE FUNDS: GOLF COURSE FUND 410010 REVENUES: Charges for services $ 1,938,445 Total Revenues $ 1,938,445 EXPENSES: GOLF COURSE ADMINISTRATION 410110 Personal services $ 341,635 Operating expenses 471,809 Capital Outlay 42,300 Repayment of Interfund Loans 117,398 Unappropriated 8,934 Total Administration $ 982,076 GOLF COURSE GREEN DIVISION 410120 Operating expenses $ 708,515 Capital Outlay 50,000 Total Golf Course Green Division $ 758,515 GOLF COURSE CARTS DIVISION 410130 Personal services $ 167,160 Operating expenses 30,694 Total Golf Course Carts Division $ 197,854 Total Golf Course Expenses $ 1,938,445 4 ATTACHMENT TO RESOLUTION R-22-26 SCHEDULE "A" BUDGET SUMMARY FISCAL YEAR 2023/2024 ENTERPRISE FUNDS - CONTINUED: AIRPORT FUND 450010 REVENUES Charges for services $ 723,940 Miscellaneous revenues 34,630 Restricted cash balance carryforward 92,813 Total Revenues $ 851,383 450110 EXPENSES: Personal services $ 206,415 Operating expenses 491,468 Debt service 38,500 Capital Outlay 115,000 Total Expenses $ 851,383 BUILDING DEPARTMENT 480010 REVENUES Charges for services $ 1,072,150 Miscellaneous revenues 77,398 Restricted cash balance canryforward 227,111 Total Revenues $ 1,376,659 480110 EXPENSES: Personal services $ 1,104,265 Operating expenses 242,394 Capital 30,000 Total Expenses $ 1,376,659 TOTAL BUDGET SUMMARY GENERAL FUND $ 171,593,645 SPECIAL REVENUE FUNDS 9,197,647 CAPITAL PROJECT FUNDS 181,719,370 ENTERPRISE FUNDS 49,166,487 TOTAL BUDGET FOR ALL FUNDS $ 49,6779149 5 OYOF ��ASTIJ� HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL COUNCIL MEETING DATE: AGENDA ITEM TITLE: RECOMMENDATION BACKGROUND: September 18, 2023 Resolution Adopting Fiscal Year 2023-24 Tentative Budget Move to Consider Resolution R-23-23 Adopting Tentative Fiscal Year 2023-24 Budget. Staff has drafted a Tentative Fiscal Year 2023-24 Budget that assumes the millage being set at 3.1955. A complete copy of the recommended budget is available on the City's website. Schedule "A" of the Resolution summarizes the budgets for each individual Fund. Staff will be presenting a power point at this meeting to update the City Council on changes from the initially drafted budget and for the benefit of the public. The required public hearing and adoption of the final millage and budget is scheduled for a special City Council meeting on September 28, 2022. The Recommended Budget and Capital Improvements Program (as adjusted) is on the City Website. ATTACHMENTS: (1) Resolution R-23-23 with Schedule "A". IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: Total Cost: As per Schedule "A" of Resolution Fund to Be Utilized for Appropriation: Various i_A Administrative Services Department Review: City Attomey Review: / p_ Procurement Division Review, if applicable: N 1 City Manager Authorization: IC-Lor Date: R/1q/2.013