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HomeMy WebLinkAbout09-27-2023 CC MinutesmL SERASTL HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL REGULAR MEETING & FINAL BUDGET HEARING FOR FY22/23 COMMUNITY REDEVELOPMENT AGENCY BUDGET HEARING MINUTES WEDNESDAY, SEPTEMBER 27, 2023 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Jones called the Regular Meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. Council Member Dodd led the Pledge of Allegiance. 4. ROLL CALL Mayor Fred Jones Vice Mayor Chris Nunn Council Member Kelly Dixon Council Member Ed Dodd Council Member Bob McPartlan Staff Present: City Manager Brian Benton City Attorney Jennifer Cockcroft City Clerk Jeanette Williams Administrative Services Director/CFO Ken Killgore Community Development Manager Dom Bosworth Community Development Planner Michelle Faulkner Human Resources Director Cindy Watson Police Captain Tim Wood 5. AGENDA MODIFICATIONS - None 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS 23.162 A. Announcement — Sebastian Police Captain Timothv Wood's Graduation from the National FBI Academv Mayor Jones announced that Captain Wood had recently graduated from the academy and offered Council's congratulations. Captain Wood thanked the City and the department for the once in a lifetime opportunity. 23.163 B. Presentation — United Wav of Indian River Countv — Nate Bruckner. Strateeic Proiect Snecialist CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 2 Mr. Bruckner displayed a PowerPoint outlining the United Way's mission and services provided for the community. (See attached) BriefAnnouncements: October 10 — Voter Registration Deadline October 19 — Sebastian Police Department's Community Night Out in Riverview Park — 5pm to 7:30pm October 26 — Last Day to Request Vote -by -Mail Ballot October 27 — Citv of Sebastian and the Sebastian Police Department Halloween Celebration at Riverview Park Contest Registration Begins at 5: 30pm Trunk or Treat Begins at 5: 30pm Costume Contest Begins at 6:1 Spm Movie Night Out — Hotel Transylvania Begins at 7:1 Spm Vice Mayor Nunn announced the election deadlines and the upcoming events. 7. Mayor Jones recessed the City Council meeting and convened the Community Redevelopment Agency meeting at 6:09 p.m. A. Approval of Minutes — June 28, 2023 CRA Meeting MOTION by Mr. McPartlan and SECOND by Vice Chairman Nunn to approved the June 28, 2023 minutes. Roll call: Vice Chairman Nunn - aye Ms. Dixon - aye Mr. Dodd - aye Mr. McPartlan - aye Chairman Jones - aye Motion carried. 5-0 B. Consider Resolution No. R-24-01 Adoptins the Riverfront Communitv Redevelopment Agency (CRA) Budget for the Fiscal Year 2023-2024 (Transmittal, R-24-01, Ex. A) A RESOLUTION OF THE CITY OF SEBASTIAN COMMUNITY REDEVELOPMENT AGENCY (CRA) ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024; MAKING FINDINGS; AUTHORIZING AMENDMENT AND TRANSFERS; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 3 The City Attorney read the title to Resolution No. R-24-01. The City Manager said the agency must adopt a budget each year and he asked for approval. The City Manager displayed Exhibit A on the overhead screen. There was no public input. MOTION by Mr. Dodd and SECOND by Ms. Dixon to approve Resolution No. R-24-01 with Exhibit A incorporated. Roll call: Ms. Dixon - aye Mr. Dodd - aye Mr. McPartlan - aye Chairman Jones - aye Vice Chairman Nunn - aye Motion carried. 5-0 C. Consideration of a Motion Making a Recommendation to the Citv Council on How to Best Pursue the Redevelopment of the Harbor Lights Prop_ ertv (Transmittal. F.S.163.380. Master Plan Excerpt. RFP) The City Manager said this was the second time the City has requested a proposal and once again the City hasn't received any proposals. He asked what the recommendation they should give to City Council. Mr. Dodd proposed that they take option 2 which will give them a better opportunity for when they need to decide what to do with the chamber of commerce building. MOTION by Mr. Dodd to go with option 2 - keep the property as undeveloped public space in compliment with the CRA and adjacent public space. Ms. Dixon said she favored options 1 and 2 but not 3. She said she wasn't aware of how bad the situation was with the chamber building. Vice Chairman Nunn asked if anyone wanted to sell the property. Chairman Jones responded that they talked about getting the property back on the marker. Mr. McPartlan asked what the appraised value was. The City Manager said the appraisal was completed in 2020 that included the building. He offered that they could obtain a new appraisal without the building and reminded them that the use has to be for public uses that are consistent with the CRA master plan. Jordan Lulich, Attorney, representing a client that has acquired the property directly south of the Harbor Lights property who is interested in the property. Chairman Jones asked if his client was aware of the CRA master plan conditions. Mr. Lulich responded that he was aware of conditions and would have to evaluate the conditions a little closer. Damien Lee Gilliams said the property is historic and he would like to see the property go for something for the community such as more boat parking. CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 4 MOTION by Mr. Dodd and SECOND by Mr. McPartlan to not take action on this item and move it forward to City Council. Vice Chairman Nunn noted the proposal did not include the parcel next to the water. Roll call: Mr. Dodd - aye Mr. McPartlan - aye Chairman Jones - aye Ms. Dixon - aye Vice Chairman Nunn - aye Motion carried. 5-0 D. Request for Proposal (RFP#23-11) for the Sale and Redevelopment of City - Owned Provertv and Provision of a Mixed -Use Development Located at 100 Veterans Memorial Highwav, Sebastian, Florida Situated in the Community Redevelopment Area (Transmittal, RFP#23-11, Response, Appraisal, Master Plan Excemt) The City Manager said the request for proposal was released on May 15 with a mandatory site visit that took place on June 7 and the City did received one proposal from StillDragon who would like to make a presentation. There was a consensus of the board to move the proposal to City Council. 8. Chairman Jones adjourned the Community Redevelopment Agency meeting at 6:25 p.m. and reconvened the City Council meeting. 9. PUBLIC HEARINGS A. Final Hearing on Millage for Calendar Year 2023 and FY 2023/2024 Budget i. The City Attorney cited F.S.200.065(2)(c) outlining the method of fixing the millage and read the titles of Resolution Nos. R-23-24 and R-23-25. ii. The City Manager announced the final millage tax rate of 3.1955 is recommended which in accordance with FS is 21.62% higher than the computed rolled -back mileage rate. These revenues will be applied to general fund expenditures projected in fiscal year 2023 and 2024. He advised there was budget work in August, we had a tentative millage that was advertised as 3.1955 and the first public hearing was held last Monday whereby a few changes were made. The document was placed on the website with those changes. He offered to answer any questions and recommended approval. iii. Mavor Jones opened the public hearing for both the final millage and proposed budget however there were no individuals to speak. CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 5 iv. Citv Council Deliberation and Action: 23.015 a) Adopt Resolution No. R-23-24 Millaae Rate for Calendar Year 2023 (Transmittal, R-23-24) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A FINAL MILLAGE OF 3.1955 MILLS FOR THE CALENDAR YEAR 2023; PROVIDING FOR CONFLICT; PROVIDING FOR SCRIVENER' S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. MOTION by Council Member Dixon and SECOND by Council Member McPartlan to approve Resolution No. R-23-24 adopting a millage rate of 3.1955 for the calendar year 2023. Council Member Dodd said the increase is a hard thing to stomach but they have heard a lot of complaints in the last six months and if they don't do this, they won't get things taken care of. Roll call: Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon - aye Council Member Dodd - aye Motion carried. 5-0 23.015 b) Adopt Resolution No. R-23-25 Buda_ et for Fiscal Year 2023/2024 (Transmittal, R-23-25, Sched. A) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024; MAKING APPROPRIATIONS FOR THE PAYMENT OF OPERATING EXPENSES, CAPITAL EXPENSE, AND FOR THE PRINCIPAL AND INTEREST PAYMENTS ON THE INDEBTEDNESS OF THE CITY IN THE CITY'S GENERAL FUND, SPECIAL REVENUE FUNDS, CAPITAL IMPROVEMENT FUNDS, GOLF COURSE FUND, AIRPORT FUND, AND BUILDING FUND AS PROVIDED FOR IN SCHEDULE "A", ATTACHED HERETO; ESTABLISHING AUTHORITY OF THE CITY MANAGER TO IMPLEMENT THE BUDGET; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 6 The City Manager said there have been no changes since the first public hearing, it has been advertised on the website and he requested approval. There was no public input. MOTION by Vice Mayor Nunn and SECOND by Council Member Dodd to approve Resolution No. R-23-25 adopting a budget for Fiscal Year 2023/2024. Roll call: Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon - aye Council Member Dodd - aye Council Member McPartlan - aye Motion carried. 5-0 The City Manager thanked his staff, department heads and Finance Department for their work on the budget. 23.015 c) Adout Resolution No. R-23-26 Financial Policies for Fiscal Year 2023-2024 (Transmittal, R-23-26, Attachment A) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING FINANCIAL POLICIES GOVERNING VARIOUS AREAS OF BUDGET AND FINANCE AS PROVIDED FOR IN ATTACHMENT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title to Resolution No. R-23-26. The City Manager advised that staff is currently looking at the City's procurement policy but what they are approving are the financial policies staff is currently following. There was no public input. Council Member Dodd recommended that everyone read these 9 pages because they summarized what is being done and will be done with the City's resources. MOTION by Council Member Dodd and SECOND by Vice Mayor Nunn to approve Resolution No. R-23-26 approving Financial Policies for the Fiscal Year 2023-2024. Roll call: Vice Mayor Nunn - aye Council Member Dixon - aye Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Motion carried. 5-0 CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 7 23.015 d) Adopt Resolution No. R-23-27 Approving the Six -Year Capital Improvement Program for the Fiscal Years 2024-2029 (R-23-27) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, ADOPTING A SIX -YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS ENDING 2024-2029; PROVIDING FOR REPEAL OF RESOLUTIONS OR PARTS OF RESOLUTIONS IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title to Resolution No. R-23-27. The City Manager said this was to approve the Capital Improvement Program for Fiscal Years 2024 to 2029 and recommended approval. There was no public input. MOTION by Council Member McPartlan and SECOND by Vice Mayor Nunn to approve the Six Year Capital Improvement Program for Fiscal Years 2024-2029. Roll call: Council Member Dixon - aye Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Motion carried. 5-0 23.124 B. Second Reading, Public Hearing Ordinance No. 0-23-09 — Petition for Voluntary Land Swap — 0.07 Acre Parcel, 600 Schuman Drive (Transmittal, 0-23-09, Agreement, Deeds, Title Commitment, Request) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, AUTHORIZING THE EXCHANGE OF PARCELS PURSUANT TO SECTION 2-93, CITY OF SEBASTIAN CODE OF ORDINANCES, REGARDING THE CONVEYANCE OF A ',�0 2.984.6 SQUARE FOOT PARCEL FROM SCHUMANN ROAD INDIAN RIVER, LLC TO THE CITY IN EXCHANGE FOR THE CONVEYANCE OF A 2,977.28 2.977.43 SQUARE FOOT PARCEL FROM THE CITY TO SCHUMANN ROAD INDIAN RIVER, LLC; DESCRIBING EACH PARCEL; FINDING THE TERMS AND CONDITIONS OF THE EXCHANGE OF PARCELS TO BE IN THE PUBLIC INTEREST; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR CONFLICT AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title to Ordinance No. 0-23-09. Mayor Jones announced the acreage was incorrect in the title of the agenda. The City Manager advised this was the second reading for a voluntary land swap of property located along Schumann Drive. The Community Development Manager said there were some items needed at the first reading to get to this point that the City did in fact receive and staff recommends CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 8 approval. The next step will be land use and zoning changes with a site plan to be reviewed by the Planning and Zoning Commission. Vice Mayor Nunn said this is win for the City and provides specific lines of ownership to the property. MOTION by Council Member McPartlan and SECOND by Council Member Dodd to approve Ordinance No. 0-23-09 with the acreage corrections identified by the Mayor. Roll call: Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon - aye Motion carried. 5-0 10. PUBLIC INPUT Damien Lee Gilliams said he has been fishing off the docks on Indian River Drive his whole life and at the last meeting they voted to take the last six docks for government boats. He asked Council to reconsider their decision. Daniel Festino said his family bought property here to fish and walk on the docks. He asked Council to fix the docks. Josenne Morales said she talks to people on a day-to-day basis who say the docks need to remain open for the public. 11. CONSENT AGENDA 23.164 A. Council Travel to 2023-2024 Legislative Policy Committee Meetings & Conference (Transmittal, Info) 23.165 B. FFY 2022 Edward Byrne Memorial Justice Assistance Grant (JAG) Program (Transmittal, Notice, Info, Letter) MOTION by Council Member McPartlan and SECOND by Vice Mayor to approve the Consent Agenda. Roll call: Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon - aye Council Member Dodd - aye Motion carried. 5-0 CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 9 12. COMMITTEE REPORTS & APPOINTMENTS Mayor Jones asked each member to share their input from the Joint Indian River Council Commission meeting recently held. Each member briefly described the positive communication that had taken place. Council Member Dodd noted the state is taking home rule away from the County in addition to the municipalities and soon they will preempt us from almost every decision that we make for example no one asked if every septic tank could be converted by 2030. Mayor Jones noted the next day; there was an Indian River Taxpayers Community Council meeting held at the Intergenerational Center with all of the Mayors, Constitutional Officers and Senator Grall where a lot of the same things were discussed as well as the vision they see for Indian River County. He invited the public to watch the meeting on their website. 13. UNFINISHED BUSINESS - None 14. NEW BUSINESS 23.166 A. Consider Resolution No. R-23-29 Reauestina the Board of County Commissioners of Indian River County to Adopt the Areas Set Forth in Exhibit "A" as Areas of Limited Local Anchoring Pursuant to Florida Statute §327.4108 (Transmittal. R-23-29. Ex. A. F.S. §327.4108) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, REQUESTING THE BOARD OF COUNTY COMMISSIONERS OF INDIAN RIVER COUNTY ADOPT THE AREAS SET FORTH IN EXHIBIT "A" AS AREAS OF LIMITED LOCAL ANCHORING PURSUANT TO STATE LAW; PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title to Resolution No. R-23-29. The City Manager said Florida Statute allows the County to establish limited anchoring zones that are less than 100 acres and he requested approval. There was no public input. MOTION by Council Member Dodd and SECOND by Council Member McPartlan to approve Resolution No. R-23-29. Roll call: Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon - aye Council Member Dodd - aye Council Member McPartlan - aye Motion carried. 5-0 7: 09pm CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 10 23.012 B. Consideration of a Motion Providing Direction to the Citv Manager on How to Best Pursue the Redevelopment of the Harbor Lights Property (Transmittal, F.S. U63.380, Master Plan Excerpt, RFP#23-08) The City Manager said he was looking for direction on how to proceed with the Harbor Lights property. He reminded Council that their decision has to be within the public's interest and the CRA master plan guidelines. Council Member Dodd said the last time they put it out for bid we asked for conceptual design and it might be appropriate to go back out with the same guidelines. He suggested they update the appraisal since the building is gone. MOTION by Council Member Dodd and SECOND by Mayor Jones to put out a new RFP for the potential sale of this property to include the conceptual design of what the purchaser wants to do with property. The City Council would have the right to not select a response bases on that design and not just the price. Council Member McPartlan confirmed that they receive an updated appraisal. Joe Capaldo said he owns the property abutting the property the Chamber of Commerce and was interested in purchasing the property without any restrictions. There were three callers into Zoom but they made inappropriate comments. Roll call: Vice Mayor Nunn - aye Council Member Dixon asked to discuss this further. Council Member McPartlan said he would like to see the appraisal and if they don't receive an acceptable proposal they could just put the property out for sale. Vice Mayor Nunn suggested that they should still do the RFP. Council Member Dixon said she understood what Council Member Dodd was referring to by tying the property with the Chamber of Commerce. There was a WITHDRAWN MOTION by Council Member Dodd and a WITHDRAWN SECOND by Mayor Jones to put out another RFP. Council Member Dodd said if they get $100,000 to $150,000 for the property, he asked what will they get in return —it should be something worth the sale. He would hate to see a single family home. The City Attorney advised that they would have to allow what is in the CRA Master Plan. Council Member Dodd added that a house would be allowed. MOTION by Council Member McPartlan and SECOND by Council Member Dodd do an appraisal and bring it back to Council. CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 11 Roll call: Council Member Dixon - aye Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Motion carried. 5-0 23.092 C. Consideration of the Evaluation of the Request for Proposal (RFP#23-11) for the Sale and Redevelopment of City -Owned Property and Provision of a Mixed -Use Development Located at 100 Veterans Memorial Way, Sebastian, Florida, (former Public Works Compound) Situated in the Community Redevelopment Area for Possible Award to Stilldragon of North America, LLQ The City Manager said the City received one response to the RFP from StillDragon who was present to make a PowerPoint presentation. (See attached) Larry Taylor, owner StillDragon North America, introduced himself and said they manufacturer distillery equipment out of West Palm Beach and they were looking for a place to call home. They have created some innovative pieces in the distillery business. He displayed a proposed site plan of how they plan to use the existing buildings. Mr. Taylor described how they plan to implement a distillery school, gift shop and a speakeasy building to hold art shows, car shows and music venues with outdoor seating. He said he was concerned about the potential environmental issue and the inherited liability if they were to purchase the property. He suggested a few lease options with the option to buy. The City Manager said the City has been working with FDEP for a number of years where the contamination was remediated and the City was close to getting a full clearance but FDEP added some additional chemicals that were found at the site. The City has re-entered into the re -mediation phase and moved forward with a 3'd party vendor with an action plan and he has been trying to see where the City is with the remedial phase. He said StillDragon might start using the buildings on the western side until the property is cleared and he noted that City operations never stopped on the property during the remediation. Council Member Dodd said they are talking about putting $3.5M worth of enhancements into the property and it is exactly what he would like to see there. He asked how they could facilitate this without the City taking the liability to clean it up. What would have the liability been for the City if we cleaned it up. The City Manager said one thing they should consider is that the City has entered into a remediation plan agreement with FDEP where they pay 75% and we pay 25%, and once we get the clearance he didn't think there would be any liability on either party. CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 12 Council Member Dodd said if we were to do a lease, how they finance their enhancements to the property. Mr. Taylor responded that if they leased the property they would be able to get financing but there needs to be more negotiating. Council Member Dodd said if he would support leasing the property if it got StillDragon in there to work. He asked if they could make that decision tonight. Mr. Taylor said that would be predicated on receiving a clean bill of health on the property. Robert Votaw, Catalyst Business Services, said a lease -hold improvement is different than owning the property which can be done without having issues with the environmental study. He advised that the zoning on the property may have to take place prior to a contract being signed. The City Manager said on page 111, in the bid submittal, StillDragon does request various waivers such as the grandfathering of existing building for the proposed use, compliance with dimensional standards and other land development requirements. Council Member Dodd asked that they table this until a date certain until they receive input to the concerns. The City Attorney said it has been brought to them as a purchase so their options are to reject the proposal and consider leases or other options. If they put is out to lease, there could be other bidders. Scott Taylor, Environmental Engineer, said the known contaminate groundwater plume is state funded which is hard to get out of it and foolish to turn down the money. He advised to stay in the state program and it will take a couple of years to receive "no further action." He suggested that they sit down with the County to advise them of the plan. Council Member Dodd asked if they should take the time to work out the parameters. The City Attorney advised that the property wasn't bid as a lease or lease purchase. She advised they could reject the proposal or they could withdraw the proposal and have the City to put it back out as a lease purchase option. Mr. Larry Taylor noted they have complied with the RFP and he is intent on buying the property if they receive a clean bill of health. Mr. Scott Taylor said the Phase 2 addresses the rest of the property and the environmental evaluation would be done today. Mr. Larry Taylor said he was willing to move forward with the purchase after the completion of Phase 2. CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 13 MOTION by Council Member Dodd and SECOND by Council Member Dixon to table item 14c to get through the second phase which allows the City to move forward with the sale of the property. Roll call: Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon - aye Motion carried. 5-0 23.105 D. Approval of Lease with PROFLIGHT MANAGEMENT, LLC for Hangar "D" at the Sebastian Municipal Airport and Authorization for the Citv Manager to Execute All Appropriate Documents (Transmittal, Agreements) The City Manager said this was a lease agreement for the use of Hangar D that was turned over to the City in May and this potential tenant has first right of refusal for the hangar. He requested approval. Council Member McPartlan asked if there has there been a recent fair market appraisal for rent completed for the airport. The Airport Manager said an appraisal has not been completed recently but he was trying to get properties up to speed coming out of the COVID experience. MOTION by Council Member McPartlan and SECOND by Vice Mayor Nunn to approve a lease agreement with PROFLIGHT MANAGEMENT, LLC for Hangar D. There was no public input Roll call: Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon - aye Council Member Dodd - aye Motion carried. 5-0 23.158 E. Award Invitation to Bid (ITB) #23-14 CDBG Housing Rehabilitation Project for 9 Single -Family Home Units to Qualified Bidders in Amount Not to Exceed $119,495.00 (Transmittal, Bid tab, Exhibits A-E, Attachments A & B) The City Manager asked for approval of the contractors selected to make the improvements to the nine units selected for the CDBG program. MOTION by Council Member Dodd and SECOND by Council Member Dixon to award the Invitation to Bid #23-14 CDBG Housing Rehabilitation Project to improve nine Single Family Home Units to Qualified Bidders. CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 14 23.158 23.011 Roll call: Mayor Jones - aye Vice Mayor Nunn - aye Council Member Dixon - aye Council Member Dodd - aye Council Member McPartlan - aye Motion carried. 5-0 F. Approve Grant Administration Services from Guardian CRM, Inc. for CDBG Entitlement Funding for Annual Action Plan FY 2022/2023 (Transmittal, CSA #7, Award Letter) The City Manager said Guardian is the City's selected consultant for the CDBG program and this year with nine homes, it was put over the staff approval point and he requested approval by Council. There was no public input. Roll call: Vice Mayor Nunn - aye Council Member Dixon - aye Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Motion carried. 5-0 G. November Citv Council Meeting Dates (Transmittal, Calendar) The City Manager said staff is recommending moving the November meeting to the 15'' to have the certified elections results in hand. He also recommended cancelling the meeting before Thanksgiving. MOTION by Mayor Jones and SECOND by Council Member Dodd to only have one meeting in November on the 151h Roll call: Council Member Dixon - aye Council Member Dodd - aye Council Member McPartlan - aye Mayor Jones - aye Vice Mayor Nunn - aye Motion carried. 5-0 15. CITY ATTORNEY MATTERS The City Attorney asked Council to consider some restrictions on the Zoom policy. 16. CITY MANAGER MATTERS The City Manager thanked staff for their work on the budget. CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 15 He said there was an Indian River County kick off meeting to discuss a parks master plan tonight and he wanted Council to know that he did send some staff to attend. 17. CITY CLERK MATTERS The City Clerk thanked Council for approving an additional staff member in the budget. 18. CITY COUNCIL MATTERS A. Council Member Dixon - None B. Council Member Dodd Council Member Dodd asked the City Manager if he has visited the docks. The City Manager advised that there is nothing limiting people from walking down to the end of either of the piers; the finger docks were damaged from last year's hurricane but people can walk out to the dock to fish. He advised that FEMA requires a site visit to receive assistance otherwise the City can proceed and hope to receive FEMA money. He said he would like to receive the FIND grant to improve the law enforcement slips to do the work at the same time. C. Council Member McPartlan Council Member McPartlan commended the City Manager, Stormwater Staff, and the City Engineer for their hard work during the past rainy weeks. He asked homeowners to give the water time to flow. He also thanked the Community Development Manager and Planner for their hard work during the past couple of weeks. D. Mayor Jones - None E. Vice Mavor Nunn Vice Mayor Nunn echoed that he too is grateful for staff s response to citizens. He noted in response to the citizen that spoke earlier in the meeting regarding the docks, he explained that the City isn't giving away the docks but by having the emergency services so close it is a win for everyone. 19. Being no further business, Mayor Jones adjourned the Regular City Council meeting at 8:45 p.m. Approved at the October 25`h Regular City Council Meeting. CRA & Final Budget Hearing Regular City Council Meeting September 27, 2023 Page 16 Mayor Fred Jones ATTEST.- L,�%� 1`,v<.QQ.I ww 41mette Williams, City Clerk