HomeMy WebLinkAboutITB #23-14 Bid AwardCITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: September 27, 2023
Title & Recommendation: Award Invitation to Bid (ITB) #23-14 CDBG Housing Rehabilitation Project for
9 Single -Family Home Units to qualified bidders in an amount not to exceed
$119,495.00.
Background:
City of Sebastian has received and allocated Community Development Block Grant (CDBG) federal funding
from the Department of Housing and Urban Development (HUD) for the purpose of Housing Rehabilitation for
Very Low, Low, and Moderate -income individuals and families that were found to be income eligible and reside
in owner -occupied residences within the City. These CDBG funds will be used to assist program eligible
individuals and families with the rehabilitation of their homes in order to reduce the likelihood of home blight
and abandonment within the City of Sebastian. The housing rehabilitation Contractors will furnish all labor and
materials to provide minor to substantial repairs to nine (9) single-family homes.
This ITB was advertised via local newspaper and released as of July 27, 2023 via the City s website,
DemandStar.com and VendorLink.com. All bids were due on August 24, 2023 and seven (7) qualified bidders
responded at that time. The bids were reviewed to ensure all requirements were met as provided in the
solicitation documents and HUD specifications.
The ITB 23-14 CDBG Housing Rehabilitation bid submissions have been reviewed and staff recommends award
in accordance with the attached ITB Award Tabulation and backup documents (EXHIBITS). The contractors
have confirmed their submission numbers (See attached EXHIBITS A-E).
The City of Sebastian's approved Housing Assistance Plan & Procedures (HAP) applicable language is included
in Attachment A (as it pertains to bid award recommendations, contract award limits, and W/MBE Incentives)
and has been formatted with bold font.
As recommended the Program Administrator acknowledges and approves as allowed per the HAP; 'No
contractor will be allowed to have more than two (2) jobs per bid round, with a maximum award of three (3) jobs
under construction at one time without consent of the PA".
Staff recommends that ITB #23-14 CDBG Housing Rehabilitation be awarded in accordance with the attached
recommended bid award tabulation.
If Agenda Item Requires Exnenditure of Funds:
Total Cost: $119,495.00
Funds to Be Utilized: Community Development Block Grant (CDBG) Funding.
Attachments:
1. Bid Tabulation and Recommendation
2. Contractor Bid Acknowledgment (Exhibit A — E)
3. HAP applicable language excerpt (Attachment A)
4. Office of Supplier Diversity (Attachment B)
Administrative Services Department Reevview: ` l C ^^�� ' W • t C-��"5 --
City Attorney Review: ('/
Procurement Division Review,Zicable:
City Manager Authorization:
Date: //21/20a)
CITY OF SEBASTIAN
CDBG-Houahas: Rehab Program
1225 Main St. sebastian, n 32958
BID TABULATION -Page I
Bid Openiug Date Then,
Ausust2q,2o2, 2:OOPM
(Bid No. �Deperlment
ITB 23-14 Purchnaing/Communiuy Der.
Bid'Dlle
CDBG-Rehab
lCo.r.cmr
IA&L Supply Corp
I —De La Hoz Builders
ILsland Harbor Custom Builders
I"KIB Construction Corp.
MGM Contracting, Inc
Patriot Response Group
ISun Coast Roofing
PROJECT COST ESTIMATE
A1S =15% above costextint.te: 1335%=1 %, belaw cost addenda
Low Bid:
y
Y
to
In
.b
O
c7
C7
Ei
t i
c
y
co
7
y
y
M
In
000
a,
Grand Bid Total
Grand Bid Total
Grand Bid Total
Grand Bid Total
Grand Bid Total
No Bid
No Bid
No Bid
No Bid
No Bid
$2o,874/'t8,787
$13.992/'12593
$10,888/e9.799
$u,976/'1o,788
$23,944/'21.550
$19,690.00
$1,3420.00
$6,820.00
$14,300.00
$15,62o.o0
$21,300/'19.170
$15,600/•14,040
$7.530/'6,777
$13,390/'12,051
$16,738/•15.064
$23,100.00
$29,000.00
$12,100.00
$30,000.00
$31,900.00
$22,375-00
$15,300.00
$6,000.00
$11,950.00
$20,200.00
No Bid
No Bid
No Bid
No Bid
No Bid
$20,000.00
$16,000.00
$6'500.00
MR
:..=. NA000l'-'- 117.")
r. Pe,aaolec . 03,6007
Al}_P,nB.u>.Ispzsl
Island Harbor. $19,690
Island Harboc$13A 0
Patriot RG: $6,000.0o
Patriot RG: $It.95o.ou
Island Harbor: $>9,620.00
Recommended Bid: IN le Hoc$20,874 I Island Harbor. $13,420 1
Patriot RG:$6,.. Patriot RG: Su,95o.o0
All bid. reriewed.nd ..commended (onward honed ore (p HAP Pcliv, (.ee.n—Ion en' A) end (a) C.rd setor Bid ecrtific.linn Sheen (see Exhibit. A-E)
COMMENTS: 'R1a.nd 0e la He.., req.tred w/MBE contractors. m.cco,aince with the HAP hid. we, —loaded with to% incentive reduction.
WITNESS TO
BID OPENING: Sebastian Purchasing Department
BID Recommendation Antonio Jenkins (Signa..._.,�- (Date): 09/08/22
RIB Conxlruclion:'16,738
W
m
.w+
N
m
n
M
Grand Bid Total
$26,65o.nu
$17,791/'16.012
$19.9fu.00
$20,000/'18.000
$17500.00
$16,875.00
$14,790.00
SM Coat: $1 .790
Bun C0eat:$14.790
CITY OF SEBASTIAN
CDBGBouBing Rehab Program
12z5 Waist. sebandoo. FL 32959
BID TABULATION -Page 2
Bid 0,.ina Date Thee
F
.
AUKUSt 24, 2023 2:00PM
C
C
Bid No. Depanennl
O
ITB 23-14 Parrhae1ngjC nnaunity Day.
4
bSz
Bid'nde
�
(.]
CDBG-Rehab
e�e1
joe tnedar
Grand Bid Total
Grand Bid Total
Grand Bid Total
A&L Supply Corp
No Bid
$28,2n0.00
$21a0f1.00
-*De U Hoz Builders
$3,938/`3SM
$20,102/h8,110
$12,133/a10,9211
Island Harbor Custom Builders
$8aoo.00
$22,999.00
$18,733.00
a'RIB Construction Corp.
$6,250/'5.625
$23,800/'21A2o
$M.600/a13,140
(MGM Contracting, Inc
$12,800.00
$22,500.00
$12,500.00
(Patriot Response Group
$8,125.00
$22,82&00
$17,540.00
(Sun Coast Roofing
I
No Bid
$17a40.0131
$9,975-00
PROJECT COST ESTIMATE
$6,000.00
I $22,000.00
$11,000.00
AIS%=35%alaeve colt eSBmate: B15%=15% below can aWanne
A 1 V 16.9W)315%(S.IW)
I MSI(23,000)815%(17,")
n14::(12,650)BIS-19,35a1
Low Bid:
De la Hox: $3,93a
Sun Coon: $17,340 00
Sun COut:9.975.00
Recommended Bid: I
IUB:$6AW San cont:$17.34n.an I 'Da la R.. tl m 0
All hidk reviewed and recommended for unnrd bn.ed on: (p HAP policy (see aMchmen, A) and I.) Contractor Bid e"invade. Sheet. (.ee Exhibit. A -Ed
COMMENTS: '%IB and De la Me, am rc,i.—d W/MBE mntrarO,ra.In ae—racince with the l IAP ldda were evaluated with 10% incentive reduetiun.
WITTMM TO
BID opmmo: Sebastian Purchasing Department
BID Recommendation Antonio Jenkins (Signature,. (Date): 09/08/22
EXHIBIT A
o„s
ITB #23-14 FORM
HOMECDBG HOUSING REHABILITATION PROGRAM B
BID FORM
Refer to Appendix `I" - SOW for descriptions of each item listed below.
i5 i65 Columbus Street, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 20,874.00
TOTAL BID AMOUNT WRITTEN: Twenty thousand eigt hundred seventv four dollars and 00/ 100
( polled out)
2) 586 Gerald Street, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 13,992.00
TOTAL BID AMOUNT WRITTEN: Thirteen thousand nine hundred ninetlr hun rialiars and 00/100
(SDelled out)
3) 874 Grandin Avenue, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 10.888.00
TOTAL BID AMOUNT WRITTEN: Ten thousand eight hundred eighty eight dollars and 00/l00
(Spelled out)
4) 955 Clearmont Street, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 11.976.00
TOTAL BID AMOUNT WRITTEN: Eleven thousand nin2ugd*ed sev
(Seel out)
5) 1350 Dewitt Lane, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 23,944.00
TOTAL BID AMOUNT WRITTEN: Twenty threc thousandd rev nndrerl forty four dollars and 00/100
(sDe opt
6) 371 Betfast Terrace, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 17.791.00
TOTAL BID AMOUNT WRITTEN: Seventeen thousand sev.n hundred ninety one dollars -and 00/100
(Spelled)
7) 314 Bayfront Terrace, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 3.938.00
TOTAL BID AMOUNT WRITTEN: Three thousand nine hundred thirty eight dollars and 00/100
(Spelled out)
8) 122 Aldea Drive, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 20,102.00
TOTAL BID AMOUNT WRITTEN: Twenty thousand one hundred two dollars and 00/100
(Spelled out)
9j-102 Duncan Street, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 12,133.00
TOTAL BID AMOUNT WRITTEN: —Twelve thnueand one -hundred thirty three dollars and o0/l00
(Spelled out)
The Bid Prices shall remain 000d for ninetv (90) days after the due date of this ITB. By slgniny
below. the Bidder certifies that the r) ce quoted represents and Includes the entiretv of the work
fees. orofit. overhead. general requ rements, general conditions, etc., of the orolect Per the ITd
documents.
By affixing their signature to the Bid Form, the Bidder hereby states that they have read all bid
specifications, terms and conditions outlined in the Invitation to Bid and agree to such. Bidder declares
that the individual signing this Bid Form has the legal capacity to sign on behalf of Bidder and to
contractually obligate Bidder.
Furthermore, Bidder hereby agrees to provide the Services described in the Invitation to Bid for the unit or
lump sum prices as noted above, which includes all supervision, labor, materials, equipment, supplies,
Page 14
=a
ITB #23-14
aomrorraruxsuvro CDBG HOUSING REHABILITATION PROGRAM
machinery, tools, apparatus, insurance, bonds, transportation, overhead, profit, applicable taxes and
costs of all kinds necessary to complete the Services.
Bidders Name: DE LA HOZ BUILDERS, INC.
Signature: Q{< R v-{.li y _ Date: 08-24-2023
Print Name: Hilda De La Hoz Title: President
Failure to fully complete and submit this Information Sheet may result In reiecllon of the submittal
Page 15
EXHIBIT B
ITB #23-14 FORM E
10 0f ""'n"ND CDBQ HOUSING REHABILITATION PROGRAM .... _.___..._._
BIDEM
Refer to Appendix `r- SOWfor descdptlums of each item listed below.
1) 165 Columbas Street, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 19,690.00
TOTAL BID AMOUNT : NINETEEN THOUSAND SIC HUNDRED AND NINETY DOLLARS
(Spbdano
586 Geratd Street, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 13,420.00
TOTAL BID AMOUNT WRITTEN: THIRTEEN THOUSAND FOUR HUNDRED AND TWENTY DOLLARS
. (WWOO
3) • 874 Grand#n Avenue, Sebastian, FL 32958
TOTAL BID AMOUNT: $ _ 6,820.00
TOTAL BID AMOUNT WRITTEN: SIX THOUSAND EIGHT HUNDRED AND TWENTY DOLLARS
ftdbdoo
4) 955 Clearmont Street, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 14.30, MM
TOTAL BID AMOUNT : FOURTEEN THOUSAND THREE HUNDRED DOLLARS
Comm*
5) 1350 Dewitt Lane, 3ebas�FL 32958
TOTAL BID AMOUNT.. $ 15,62 .00
TOTAL BID AMOUNT : FIFTEEN THOUSAND SIK tiUNDRED AND TWENTY QOLLARS
6) 371 Belfast Terrace, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 19,910.00
TOTAL BID AMOUNT WRII"TEN: NINETEEN THOUSAND I4INE HUND$ED-01) TEN DOLLARS
t04
7) 314 Bayfront Terrace, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 8,300.00
TOTAL BID AMOUNT WRITTEN: EIGHT THOUSAND THREE HUNDRED DOLLARS
awa mo
8) 122 Atdea Drive, Sebastian, FL 32M
TOTAL BID AMOUNT: $ 22.999.00
TOTAL BID AMOUNT WRITTBN:WENTY TWO THOUSAND NINE HUNDRED AND NINNY.bIINg DOLLARS
(Sp" ono
9) 102 Duncan Street, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 18.733.00
TOTAL BID AMOUNT WRIT3MVIGHMEN THOUSAND E � IVORF.D AND IHIM 3 iRE00! 1 ARS
By affixing their signature to the Bid Form, the Bidder hereby states that they have read all bid
specification, terms and conditions outilned in the Invitation to Bid and agree to such. Bidder declares
that the Individual signing this Bid Form has the legal capacity to sign on behaN of Bidder and to
contractually obligate Bidder.
Furthermore, Bidder hereby agrees to provide the Services described In the Invitation to Bid for the unit or
lump sum prices as noted above, which Includes all supervision, labor, materials, equipment, supplies,
Page 14
4605 TTB_#23-14
s�oFwtsurm _ CDBG HOUSING REHABI ffiXTION PRO{ RAM
machinery, tools, apparatus, insurance, bonds, transporWtlon, oveowd, profit, applicable taxes and
costs of all kinds necessary to complete the Services.
BlddWs Name: BRIAN NEU - ISLAND HARBOR CUSTOM BUILDERS LLC
l
Signature; Date: 812=023
Print Name: BRIAN NEU Tide: CONTRACTOR
Page 15
EXHIBIT C
a
TM #23-14
CDBGI HOUSING REHABILITATION PROaRAM
BID FORM
Refer to AAWx#x I"- SOWfor dewriptbns of each Item fisted below.
1) 165 Columbus Street, Sebasd#A FL 32958
TOTAL BID AMOUNT: $ =75.00
TOTAL BID AMCKM : Twenty two thousand three hundred seventy five dollars and no cents
I8"Woo
3) 586 Gerald Street, Sebastian, FL 33958
TOTAL Bm AMOUNT: $ 1s.=-00
TOTAL BID AMOUNT ; Nkeen thousand three hundred dollars and no cents
74 Grandin Avenue, 8eltastiao, FL 32959 t
TOTAL BID AMOUNT: $ 6.000.00
TOTAL B1 D AMOUNT . Six thousand dollars and no cents
mdwa*
40---9SS Ctsar,�aout Stree, Sebastian, PL 32958
TOTAL BID AMOUNT: $ 11,9sa.00
TOTAL BID AMOUNT WRTI`M.— Mem dwaund nine hundred ffily dollars and no cents
ftdwwo
5) LUO Dewitt lAnq, Sebastian, FL 32958
TOTAL BID AMOUNT. S iopmo0
TOTAL B]D AMOUNT : Twenty thousand two hundred dollars and no earls
t) 371 Belfast Terrace, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 16A75.00 .
TOTAL BID AMOUNT ; Si teen thousand eight hundred seventy five doRw and no cents
7) 314 Bayftlkt Ter m% 8ebsteta, FL 32958
TOTAL BID AMOUNT: 8,125.00
TOTAL BID AMOUNT WRTITBN: Hot thou one hundred twenty five dollars and no cents
OWN04
8) 122 Aldea Drive, Sebasdsu, FL 32958
TOTAL BID AMOUNT: $ 22,825-0
TOTAL BID AMOUNT WRITTEN: sty two thousand eight hundred twenty five dollars and no cents
Renown
9) 102 Duncan Street, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 17".00
TOTAL BID AMOUNT : Seventeen thousand five hundred forty dollars and no cents
lSPWN ono
7hp Wd PrL"p aW recrcaln aaod for nln& (9 tthhsf�,. o after 09 dug data of By ugtg U
ep �w. ,ft Bidder Gem- Ow that ft aft-Itlotednen nts and Inclu��vpty of#-h,
deffiHIRMN
numt6gumenerai condltto oar
By dWng their signature to the Bid Form, the Bidder hereby states that they have read all bld
speciffoations, terms and oondldons ouillned In the Invltaiton to Bid and agree to such. Bidder declares
that the Individual s1gr ft this Bid Form has the legal capacity to sign on behe#f of Bidder end to
contractually obligate Bidder.
Furthermore, Bidder hereby agrees to provide the Services described in the invttatlon to Bid for the unit or
lump sum prices as rooted above. which includes all supervlslon. labor, mgtw als, equipment, supplies,
Page 14
FORM
B
60-jam
ITB #23»14
W20 0 WPM MWWOM CDBG HOUSING REHABILITATION PROGRAM
machftwy, tools, apparatus, Irisuranoe, bonds, transportailon, overhead, pwfit, applicable taxes and
costs of aN kinds neoessaq to complete the Se vbn.
Bidder's Name: Patriot Response Group, LLC
Signature: Date: 8/23/2023
Print Name: James Foster Tft: ftautive Vice President
Fatturo to futt Land qubeatri tnfbntr Wn Sheet may result In he submittal
Page 15
EXHIBIT D
ITB 423.14 FORM
M01 0f a AM6 A O CDBG HOUSING REHABILITATION PROGRAM B
BID FORM
Refer to Appendix "1% SOW for descriptions of each item listed below.
1) 165 Columbus Street, Sebastian, FL 32958
TOTAL BID AMOUNT: S 300 • D WOn-_
TOTAL BID AMOUNT WRITTEN/�i9ezf ne f I4rrd 7�ief �a.��ied
I6RIkL riot
2) 586 Gerald Street, Sebastian, YL 329511
TOTAL BID AMOUNT: $boa - OO
TOTAL BID AMOUNT WRITTEN: ii/ eeN
1'pet4dam
3) $74 Gr indin Avenue, Sebasti�aan�,yFLL 3295 TOTAL BID AMOUNT: S ?5 :s0 • 0
O / /'
TOTAL BIDAMOUNTWRITTEN: rI/_Oe� we c,r_Rrvw T/rsv71'�f
4) 955 Clearmont Street, Sebastian FL 32958
TOTAL BID AMOUNT: $ v
TOTAL BID AMOUNT WRITTEN: rir�GGr' .f4c� _ ate a•.r/-- / diw.r.fJ„
Isal aWo J
6) 1350 Dewitt Lane, Sebastian, FL 32958
TOTAL BID AMOUNT: $ /6, 7, VQD /%
TOTAL BID AMOUNT WRITTEN: S>xkO., ffrnao r�eDl..iLW,��F�TiG.v�Y�142
6) 371 Belfast Terrace, Sebastian, FL 32958 ) ✓ O
TOTAL BID AMOUNT: $ _DO. OD D • Ov ® /
TOTAL BID AMOUNT WRITTEN: %Zv eJ �Zcd'a
✓✓ tsp<fid�l
7�314 Bayfrout Terrace, Sebastiys, FL 32958
TOTAL BID AMOUNT: $ 6o.?50 •�0% —�—
TOTAL BID AMOUNT WRITTEN: .Ne rkot�J¢Fry
s �
8) 122 Alden Drive, Sebastian, FL_32958
TOTAL BID AMOUNT: $ '✓?. A1019 • D TD
TOTAL BID AMOUNT WRITTEN:6E,rtriCd
9) 102 Duncan Street,Sebastiaq, Fy, 32958
TOTAL BID AMOUNT: $ /J A*" • p D }n— ,/
TOTAL BID AMOUNT WRITTEN: vw-i l6 .L T..ic.+-O�1v
ISM ,ear
Titit Bid Prices &hall rentald fo( ninety /got days after the due date of this IT By slonin
holow, the Bidder ceyifles ths� the oJr yg_quofed rearyesentq,�rd Include the enti'r of khP work.
I�aa. orofil. overhead aenera reoulremenls. oeneral condlfiona. eta.. o the tiro ee oar the RB
documents.
By affixing their signature to the Bid Form, the Bidder hereby states that they have read all bid
specifications, terms and conditions outlined in the Invitation to Bid and agree to such. Bidder declares
that the Individual signing this Bid Form has the legal capacity to sign on behalf of Bidder and to
contractually obligate Bidder.
Furthermore, Bidder hereby agrees to provide the Services described in the Invitation to Bid for the unit or
lump sum prices as noted above, which Includes all supervision, labor, materials, equipment, supplies,
Page 14
ITB #23-14
xo�aoaelnw etr+o CDBG HOUSING REHABILITATION PROGRAM
machinery, tools, apparatus, insurance, bonds, transportation, overhead, profit, applicable taxes and
costs or all kinds necessary to complete the Services. Bidders Name: "1 �l�A�d(i/�✓���'" (0 e_ __
Sgnature: .��`� _ Date: ? I a 3
Print Name: Qdf"Ck kt �ja�i�_ _ Tltle: I�flaaeLS -- ---
Failure to fuliv commute and submit this Information Sheet rmv result In relectlon Of the submittal
Page 15
EXHIBIT E
ITB #23-14 FORM
WME0FCM15"�`D CDBG HOUSING REHABILITATION PROGRAM B
PE1
BID FORM
Refer to Appendix "!" - SOW for descriptions of each item listed below.
1) 165 Columbus Street, Sebastian, FL 32958
TOTAL BID AMOUNT: $ N LZl0
TOTAL BID AMOUNT WRITTEN: t'50 4 t-0
(sperw out)
2) 586 Gerald Street, Sebastian, FL 32958
TOTAL BID AMOUNT: $ NO I.A
TOTAL BID AMOUNT WRITTEN: N t) -�) VD
(spe1w out)
3) 874 Grandin Avenue, Sebastian, FL 32958
TOTAL BID AMOUNT: $ K) 0 6 tp
TOTAL BID AMOUNT WRITTEN: M 0 Z %0
(Spclkd out)
4) 955 Clearmont Street, Sebastian}, 295�
TOTAL BID AMOUNT: $ 1 0� t
TOTAL BID AMOUNT WRITTEN: N�v tD
(spctkd out)
1350 Dewitt Lane, Sebastian, FL 32
TOTAL BID AMOUNT: $ lJO to
TOTAL BID AMOUNT WRITTEN: Nv 1D
(Speikd out)
6;---371 Belfast Terrace, Sebastian, FL 32958
TOTAL BID AMOUNT: $ %Z t -'q.D _
TOTAL BID AMOUNT WRITTEN:t"2k�
(Wlkd out) J
7) 314 Bayfront Terrace, Seba tian 32958
TOTAL BID AMOUNT: S No 'OLD
TOTAL BID AMOUNT WRITTEN: ND e1Q
(spelled oat)
8) 122 Aldea Drive, Sebastian, FL 32958
TOTAL BID AMOUNT: $ 1`: - .'6`4 O + C 6 TOTAL BID AMOUNT WRIT TEN: 1SE46 Est fW IiWkAbPaD _ N•VFE A4A1A0*.A NQT j
(spclkd cut)
9) 102 Duncan Street, Sebastian, FL 32958
TOTAL BID AMOUNT: $ of .
TOTAL BID AMOUNT WRITTEN: 1 1 F .mot-lou5w•� Q%t, L-�uc�� v T'
(spdkd out)
The Bid Prices shall remain 000d for ninety (801 days after the due date of this ITB. By slgninq
below. the Bidder certifies that the price quoted represents and Includes the entiretv of the work,
foes. profit. overhead. aoneral renuirements. Poneral conditions. etc., of the arolect oar the ITB
documents.
By affixing their signature to the Bid Form, the Bidder hereby states that they have read all bid
specifications, terms and conditions outlined in the Invitation to Bid and agree to such. Bidder declares
that the individual signing this Bid Form has the legal capacity to sign on behalf of Bidder and to
contractually obligate Bidder.
Furthermore, Bidder hereby agrees to provide the Services described in the Invitation to Bid for the unit or
lump sum prices as noted above, which includes all supervision, labor, materials, equipment, supplies,
Page 14
CM
SPA
ITB #23-14
WME OF VU1CM ISIA" CDBG HOUSING REHABILITATION PROGRAM
machlnery, tools, apparatus, insurance, bonds, transportation, overhead, profit, applicable taxes and
costs of all kinds necessary to comple a the Servt
Bidder's Name: gtS� oo�iiJd
Signatu : Date: r a1 ; °
Print Name: �Ie- ✓ 'sG� Title: y
Failure to fully complete and submit this Information Sheet may result In resection of the submittal
Page 15
Attachment A
Housing Assistance Plan (excerpt -pages 37-39)
H. Bidding
Bidding of potential CDBG and DRI units is conducted by the HRS in conjunction with the City Procurement/Purchasing
Department. Applicants review the pre -approved list of eligible contractors before their cases are sent out for bids.
Applicants have the right to remove any contractor(s) from the list of prospective bidders for their unit, as long as the
removal request is based on non-discriminatory, non -bias, or other non -subjective reasoning and at least three (3)
eligible contractors are allowed to bid. The Applicant must be willing to justify the removal of contractor(s) from the
bidding list. Applicants may also request additional contractors as bidders. If these Applicant -requested contractors
submit the Contractor Application and are approved by the PA and are otherwise eligible, they may be added to the
bidders list and bid on the housing rehabilitation work. The HRS will make maximum effort to ensure participation by
minority and/or Section 3 owned contracting firms. Under CDBG and DRI, the HRS shall qualify and recommend all
contractors and other necessary vendors (lead -based paint, asbestos, title search, mold, appraisal, land survey,
environmental, etc.) for work the HRS recommends, or the program requires on eligible units. In these cases, the City
policies shall govern the qualifying and award process, including this HAP.
No housing unit owner, occupant, or immediate relative of the same, either personally or corporately, shall serve as a
contractor or sub -contractor to be paid with CDBG funds for the rehabilitation of said building, nor shall they be paid for
their own labor with CDBG funds for the rehabilitation of said building.
A notice is sent via email, fax or U.S. Mail to each eligible bidder to inform them of the job. Bidding notices will be
posted at primary governmental buildings to the maximum practical extent. Advertising for individual jobs will be
conducted as necessary but will not exempt contractors form the requirement that they must be pre -qualified.
1. Notification to Bidders (NTB): The HRS or assigned Housing Staff will notify previous program approved Contractors
of the availability of the work order and establish a date for the pre -bid conference and bid submission deadline. Bids
are opened in the public at the designated time and bid tabulation is prepared.
2. Pre -Construction Meeting: An onsite meeting will be arranged between the homeowner, the approved Contractors
and the HRS to review the scope of work and site considerations. This meeting will also serve to allow for Contractor
and homeowner introductions and questions. Any questions that arise from the onsite meeting must be submitted in
writing to the HRS who is required to answer the question in writing and submit it to all approved present Contractors.
Questions may not be answered less than seventy-two (72) hours prior to the established bid submission date. Each
contractor MUST attend this pre -bid conference held at the approved unit to be rehabilitated or inspect the house under
the Applicant's supervision. Failure to do so will result in automatic rejection of his/her bid(s) for the unit(s).
3. Bid Submission and Award Recommendations: Bids will be submitted on the date and time established In the
Notification to Bidders advertisement and awarded in compliance with the HAP requirements and the terms set forth In
the NTB advertisements. Sealed bids will be opened at a public bid opening. The HRS will generally recommend
that the contract be awarded to the lowest responsible bidder within plus or minus fifteen percent (15 %) of
the cost estimate. Bidding procedures will adhere to City purchasing policy. Bids below the fifteen percent
(15%) threshold will be reviewed and are not automatically disqualified.
A minus ten percent (10%) participation Incentive will be assessed for all Section 3 and/or W/MBE firms at the
bid opening to provide incentive, opportunity and encourage the participation of such established and registered
business types in accordance with HUD requirements. All bid awards will be made available to the participating
Contractors and homeowners.
The PA reserves the right to reject any and all bids and to award In the best Interest of the Applicant and the
City. The Applicant must approve the bid award prior to signing contracts.
No contractor will be allowed to have more than two (2) jobs per bid round, with a maximum award of three (3)
jobs under construction at one time without consent of the PA unless:
a. The anticipated date of commencement is after the scheduled and estimated date of completion of current jobs; or
b. The contractor has demonstrated, through past performance, his/her ability to satisfactorily complete multiple
contracts in a timely manner thereby causing no impact on project and program completions.
This rule may be waived by the City Council If it is determined that there is an inadequate pool of qualified bidders, if
the other bids are excessive, or if other extenuating circumstances arise.
Attachment B
Office of Supple) Dfvenidy (OSDf / Agency Adminlstmtims I Florida Department of Maltagemeal Services - DMS
$JSID l0 Mellt COITIent
Department of Management Services
Florida cedanmen of Man ofirrom aetykes bgLDSY Aemn nlretnn u Office at Supplier Diversity (OSO)
Office of Supplier Diversity
The OPoce of Supplier Owerslty (OSD), a speclolited team within the Division of Stale Purchasing, is available to help improve business opportunities lot floWa-baseo
woman•, veteran. and minority -owned small buslne isef. Our team does this through the following Itm[llons:
. assistance wishsppivabre state ifOWSNga and RlbSdpWde;
• sm=,cy for the mntnued prmvdl am stems M [roman.. rnnwnyand velvan onme ban." .
. Increase the oole"Ch am [dmnunkaWm W opppturstks speWk to Wiffoo bwuless needs;
• planning, belong am supporting Elgaidithutiffolliadeg targeted to no rrom, veteran and mtlordy business canners: and
• provide educational and other resources to glojgoMMMLXgMMMNLMObUMOb to help mileau the use of these bwlntises in state and local govettvnenl
Wo[tremOm Conran..
Ready to get confined) 1aitliyaur cenmuden nrorsa• tddw)
WNW DEPAkIMENT OF ll"Millf E[tyrcts E f
• SUPPLIER DIVERSITY r?
The Ofh[e of Supplier Diversity is a idressed In Fianna statutrt. semen 292. D"S Tim Florida veteran business Enterprise Opportunity Act d addressed in type
51WLLC Section 29S. 1e2.
hilints Haww.dmi myllonkla comlagancy_admimstratlmuolllca ol_supphol. dlwfslty_osd 113
MyFlorldaMaiket Place Vendor Information Portal
I�lb elPloce�t
View Vendor Detail
General Vendor Information
Vendor Status Active /
Venda 1099 Name
kib canstmttion corp (NOT
CONTESTED)
Venda Name: kite construction corp
lV9 Status.
Valid W9 on file
Short Name (Doing business as)
nr5 W9 fail Update 11a1e
Oct 19, 2020
Dun and Warim, eet Number IDUNS). 117072317
buvms Designation
US Corporation
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Pntuety M." a of Rosiness
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Certified Business Enterprise (CBE)
Minor ly Rusrness Uc sigrialmn Asian Ametican WornULOwtled Ueslgrlatiotr Woman Owned VeUcran-Owned Dviognattou. Non Veteran
Owned
Owned
Solicitation Selection
Registered to i ect ive eitcounic solicitationsYes
Florida Terms of Use
Accepted 0612512o19 by Heremaue Garish
Contacts
Contact Information
Neremaue Bar sly
Contact Responsibilities
Neremaue Baksh
Locations
Pon st lurle - 001 Ar
Commodity Codes
Commodity Codes
k,bCQnklcarp&gmad tom
(7721323 0445 Q I2am
It0ps7/vendoruny0ardamorkelplace.mmrsearchlverMoU30154872 114
MyFloridaMarket Place Vendor In(orma0on Portal
View Vendor Detail
General Vendor Information
vrndnr Status Active f Aug 6. 2015 Vendor I099 Name De la Ho: Builders. Inc (Nor
CONTESTED(
Vendor Name De LA Hot Builders. Inc W9 SGnut Valid WA on file
Short Nmne (Uomg bmou•>e as) Uis W91 asl Updalt Hate May 23. 2016
Uurl and Btddstuvel Numb, i(DUNS). 942461943 ❑rs,gnahm: US Corporation
tYrnvle hltpJ,1www.delahnebulldeu tomNimny Plact of Business fL
Certified Business Enterprise (CBE)
Llmaup-0tumt s: Uesigruuorr Hispanic Womvi, owned besignauon Woman Owned Veteran Umwd❑esignalrou Non-Vttetan
American Owned Owned
Solicitation Selection
Ilegr luetl to receive etettunur subttiahun5 Yes
Florida Terms of Use
Accepted 051,1 t: n 1 1 by Hilda De La Hai
Contacts
Contact Information
161da Ere la I1o1
Contact Responsibilities
I olda Do La Ito,
Locations
1.1am office 004 AC
Commodity Codes
Commodity Codes
hiidaC-delahotbu rider s.com
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(7721228.9723 main
hdps.livendm mylloiidamaikelplam.com/search/vendor/30030510 112