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HomeMy WebLinkAbout11-15-2023 CC Minutes,m w SE�ST�N HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL BOARD OF ADJUSTMENT & REGULAR MEETING MINUTES WEDNESDAY, NOVEMBER 15, 2023 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Council Member Dodd called the meeting to order at 6:00 p.m. 2. A moment of silence was held. 3. The Pledge of Allegiance was recited. 4. Roll Call Council Member Jones Council Member Nunn Council Member Dixon Council Member Dodd Council Member McPartlan Staff Present: City Manager Brian Benton City Attorney Jennifer Cockcroft City Clerk Jeanette Williams Finance Director Ken Killgore Community Development Manager Dorn Bosworth City Engineer/Stormwater Director Karen Miller Airport Manager Jeff Sabo Police Chief Daniel Acosta Police Lt. Rob Vafiades 6. ELECTION MATTERS A. The City Clerk administered the Oath of Office to Council Members Fred Jones, Christopher Nunn and Council Member McPartlan. They took their seats upon the dais. B. The City Attorney read the Certificate of Sebastian Canvassing Board Returns. B. Council Member Dodd called for nominations for Mayor. Council Member Dixon nominated Ed Dodd and Council Member Nunn nominated Fred Jones. Regular City Council & BOA Meeting November 15, 2023 Page 2 The following was a result of the roll call vote: Council Member Jones - Fred Jones Council Member Nunn - Fred Jones Council Member Dixon - Ed Dodd Council Member Dodd - Ed Dodd Council Member McPartlan - Ed Dodd Ed Dodd will serve as Mayor for the upcoming year. C. Mayor Dodd called for nominations for Vice Mayor. Council Member McPartlan nominated Kelly Dixon. There were no further nominations. Kelly Dixon will serve as Vice Mayor for the upcoming year. Indian River County Commissioner Laura Moss congratulated Council Members Jones, Nunn, and McPartlan. She invited everyone to attend the upcoming comprehensive plan workshops to provide input in updating Indian River County's comprehensive plan. 7. AGENDA MODIFICATIONS 8. PROCLAMATIONS, AWARDS, BRIEF ANNOUNCEMENTS A. Certificates of Congratulations for Intent of Scholarshins to Plav College Ball to: Baylee Walker — Lacrosse Kayley Murano — Lacrosse Calvin Junek - Baseball Keiser University Ottawa University Coastal Carolina Mascot: Seahawk Mascot: Gibby, the River Otter Mascot: Chanticleers Mayor Dodd presented award certificates to Baylee Walker and Calvin Junek who thanked their family and friends for coming out tonight to support. Kayley Murano was not in attendance. BriefAnnouncements: Saturday November 18`h - Sebastian River Art Club @ Riverview Park 8am to 3pm Thursday, November 23rd & Friday, November 24`h City Hall Closed for Thanksgiving Observance Barb Snow's Arts & Craft Kris Krinale Market at Riverview Park Friday, November 24 —11: 00am to 6. 00pm Saturday, November 25 - 9:30am to 6: 00pm Sunday, November 26 -10: 00am to 4: 00pm Friday, December Is'- Sebastian River Area Chamber of Commerce Light Up Night — 5:30 to 8pm Regular City Council & BOA Meeting November 15, 2023 Page 3 Saturday, December 2nd — Rotary Club Brewfest @ Riverview Park - Noon to 4pm and Sebastian Holiday Parade on Indian River Drive - 6: 30 to 8: 00pm Thursday, December 7rh - Pearl Harbor Day Observance @ Riverview Park 12: 30pm Saturday, December 9`h — Sebastian Craft Club @ Riverview Park loam to 3pm Vice Mayor Dixon announced the upcoming events. 9. PUBLIC INPUT Grace Reed, Sebastian, congratulated the re-elected Council Members. She reported there was a nice turn out for the County's Parks and Recreation workshop recently held and she encouraged people to attend the upcoming County's comprehensive plan workshops. Brian Young said he recently purchased a home and boat to enjoy the water activities in Sebastian. However, he has since learned that he cannot park his boat in his driveway unless it is behind the leading edge of him home but his air conditioning unit is in the way. His septic tank is at the other side and the property is raised at a slope. He said boat storage facilities are cost prohibitive. He said the Community Development Department advised him that he could park his boat across the front of his yard. He proposed a code change to allow one recreational vehicle to be parked in a homeowner's driveway accompanied with a $250.00 fee. Mayor Dodd asked him to meet with the City Manager. 10. CONSENT AGENDA A. Approval of Minutes — October 11, 2023 Regular City Council Meeting B. Approval of Minutes — October 25, 2023 Regular City Council Meeting C. Blanket Travel Authorization for City Council Travel Through the End of Fiscal Year 2023-2024 (Transmittal) D. AA Alco-Thon Community Center Usage During Holiday Season (Transmittal, Request, Application, Schedules) E. Authorization to Purchase an F-750 Regular Cab Medium Duty Truck with 16' Dump Body in the Amount of $115,831.00 from Bozard Ford and Authorization for the City Manager to Execute all Documents (Transmittal, Quote, Contract, Comparison Quotes) F. Authorize the Purchase of a Caterpillar Loader Backhoe in the Amount of $146,430.00 from Kelly Tractor and Authorization for the City Manager to Regular City Council & BOA Meeting November 15, 2023 Page 4 Execute all Appropriate Documents (Transmittal, Quote, Contract, Comparison Quotes) G. Approve the Purchase of One (1) Graco Grindlazer Pavement Grinder from SealMaster for $19,600 and Authorization for the City Manager to Execute (Transmittal, Quote Form, Quotes) H. Approval to "Piggyback" on the Extension of Broward College's Contract with Shenandoah General Construction LLC for Storm Drain Cleaning, Repairs and Maintenance and Authorization for the City Manager to Execute (Transmittal, Letter, Intent of Renewal, Agreement, Price Sheet) I. Approve the "Piggyback" Purchase of One (1) Kubota M5-111 HD AG Tractor 4x2 from Ridge Equipment Company in the Amount of $67,670.00 and Authorization for the City Manager to Execute (Transmittal, Bid Award, Price Breakdown, Quotes) J. Approve Waiver of the $15,000 Purchasing Threshold and Engagement of Rileighs Outdoor Decor, LLC for the Annual Installation, Removal and Storage of the City's Holiday Outdoor Decor Displays for $17,437.00 and Authorize the City Manager to Execute (Transmittal, Quote) Council Member McPartlan asked to pull items E, F, and I. MOTION by Council Member McPartlan and SECOND by Vice Mayor Dixon to approve consent agenda items A. B, C, D, G, H, and J. Roll call: Council Member Nunn - aye Vice Mayor Dixon - aye Mayor Dodd - aye Council Member McPartlan - aye Council Member Jones - aye Motion carried. 5-0 Items #E - Dumvtruck, F - Backhoe, and I - Tractor Council Member McPartlan asked for a little more explanation on the items that are being replaced or improved. The City Manager said the brush truck is needed for the roads and stormwater departments because the existing vehicle, backhoe and tractor have exceeded their life expectancy within the City. MOTION by Council Member McPartlan and SECOND by Council Member Nunn to approve consent agenda items E, F, and I. Roll call: Vice Mayor Dixon - aye Regular City Council & BOA Meeting November 15, 2023 Page 5 Mayor Dodd - aye Council Member McPartlan - aye Council Member Jones - aye Council Member Nunn - aye Motion carried. 5-0 11. COMMITTEE REPORTS & APPOINTMENTS Mayor Dodd said the Florida League of Cities has some good content on their website covering the bills currently under consideration by the legislature and it is available to the public. He briefly spoke of their attempt to impose term limits on local elected officials and noted the public has a lot of power to influence the legislators. 12. Mayor Dodd recessed the City Council meeting and convened the Board of Adjustment meeting at 6:35 p.m. All members were present. A. MOTION by Mr. McPartlan and SECOND by Vice Chair Dixon to approve the September 13, 2023 BOA meeting minutes passed unanimously. (5-0) B. VINCENT AND KENDALL ZARRELLA, IN REGARDS TO LOT 12, BLOCK 585, SEBASTIAN HIGHLANDS UNIT 17, INCLUDING THAT PORTION OF ABANDONED ROW -OF -WAY OF ARCHER STREET PER ORDINANCE 0- 00-23, LOCATED AT 115 THUNDERBIRD DRIVE, IS REQUESTING A VARIANCE TO ALLOW THE LOT DEPTH, AFTER A RELEASE OF UNITY OF TITLE IS GRANTED, TO BE 81.11 FEET IN LENGTH WHEREAS THE LAND DEVELOPMENT CODE § 54-2-5.2.3(d)(4) REQUIRES THAT THE MINIMUM DEPTH OF A LOT ZONED RS-10 (RESIDENTIAL SINGLE- FAMILY) MUST BE A MINIMUM OF 100 FEET. (Transmittal, Staff Report, Exhibits) The City Attorney read the request by Vincent and Kendall Zarrella. There was no ex parte communications to disclose by the board members. The City Clerk swore in those who would be providing testimony. Mr. Zarrella said he was seeking a variance for lot 12 from the unity of title. The Community Development Manager said the Zarrellas do own three lots that are unified. They would like to sell off lot 12 to make it available for a long, narrow ranch house. She said the hardship was created by the City when the City abandoned the road for the stormwater pond and scrub jay area and staff recommended approval. She noted there is an existing curb and gutter with an apron on Thunderbird Drive that will be removed upon the reconstruction/reconnection of repaving project later this fiscal year. There were no questions from the board and no one from the public to speak on the request. Regular City Council & BOA Meeting November 15, 2023 Page 6 MOTION by Mr. McPartlan and SECOND by Mr. Nunn to approve the variance request from Mr. and Mrs. Zarrella. Chairman Dodd - aye Mr. McPartlan - aye Mr. Jones - aye Mr. Nunn - aye Vice Chair Dixon - aye Motion carried. 5-0 13. Chairman Dodd adjourned the Board of Adjustment Meeting and reconvened the City Council meeting at 6:42 p.m. All members were present. 14. UNFINISHED BUSINESS - None 15. NEW BUSINESS A. Approve a Lease Agreement Between the City of Sebastian and Indian River Lagoon Council for Additional Space and Authorize the Mayor to Execute the Appropriate Documents (Transmittal, Agreement) The City Manager stated the Indian River State College pulled out of their lease earlier in the summer and the Indian River Lagoon Council has expressed an interest in the now vacant space. He said staff recommends approval and advised that Dr. DeFreese was available to answer any questions. There was no public input. MOTION by Council Member Jones and SECOND by Council Member McPartlan to approve the lease agreement between the City of Sebastian and the Indian River Lagoon Council for additional space in the old schoolhouse. Roll call: Council Member McPartlan - aye Council Member Jones - aye Council Member Nunn - aye Vice Mayor Dixon - aye Mayor Dodd - aye Motion carried. 5-0 B. Approval of Resolution No. R-23-30. Authorizing the City Manager to Execute the FDOT Public Transportation Grant Agreement (PTGA) for the Upgrade or Replacement of the Automated Weather Observing System (AWOS) at the Sebastian Municipal Airport (Transmittal. PTGA. R-23-30) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION GRANT AGREEMENT (PTGA) FM454020-1-94-01 WITH THE Regular City Council & BOA Meeting November 15, 2023 Page 7 FLORIDA DEPARTMENT OF TRANSPORTATION FOR FUNDING OF THE UPGRADE OR REPLACEMENT OF THE "AWOS" SYSTEM AT THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. The City Attorney read the title to Resolution No. R-23-30. Mayor Dodd noted the agenda states the resolution number is R-22-30 but it should be R-23-30. The City Manager stated the AWOS system is the Automated Weather Observing System that transmits weather conditions to the pilots as they are departing or coming into land. He noted that the Airport Manager went for the full replacement money in case it is needed. MOTION by Council Member McPartlan and SECOND by Vice Mayor Dixon to approve Resolution No. R-23-30. Damien Gilliams, via Zoom, congratulated Council Members Nunn, Jones, and McPartlan on their successful campaigns. He also congratulated the new City Manager and City Attorney and said he was looking forward to joining the Council meetings next year. Roll call: Council Member Jones - aye Council Member Nunn - aye Vice Mayor Dixon - aye Mayor Dodd - aye Council Member McPartlan - aye Motion carried. 5-0 C. Approval of First Amendment to PROFLIGHT Management, LLC, Lease of September 27, 2023 to Lease a Fuel Tank for the Sale of Aviation Fuel and Authorize the City Manager to Execute the Appropriate Documents (Transmittal,. Amendment, Agreement) The City Manager said the fuel tank on the western side of the airport has been out of service for the last three years and with this agreement, ProFlight will take over the tank and handle the sale of the fuel. Staff recommended approval. Council Member Nunn asked if the air boaters will be able to refuel at the airport. The Airport Manager said this tank will be used strictly for the Jet A fuel. The air boaters will be able to use the fuel available on the ramp. MOTION by Vice Mayor Dixon and SECOND by Council Member McPartlan to approve the first amendment to the ProFlight Management, LLC lease. Roll call: Council Member Nunn - aye Vice Mayor Dixon - aye Mayor Dodd - aye Regular City Council & BOA Meeting November 15, 2023 Page 8 Council Member McPartlan - aye Council Member Jones - aye Motion carried. 5-0 D. Authorization for the Citv Manager to Negotiate with C & D Construction Company for a Guaranteed Maximum Price (GMP) Design -Build Construction Contract for Adding Hangar "D" Office Spaces at Sebastian Municipal Airport (Transmittal. Score Tab. R-23-13) The City Manager explained these negotiations involve ProFlight paying for 80% of the cost so that they have a say in the design. With that they will receive a few months of rent however the upgrades will be airport property. He recommended approval. MOTION by Council Member Nunn and SECOND by Vice Mayor Dixon to approve the negotiation with C & D Construction Company for a guaranteed maximum price for design -build office spaces at hangar D. Roll call: Vice Mayor Dixon - aye Mayor Dodd - aye Council Member McPartlan - aye Council Member Jones - aye Council Member Nunn - aye Motion carried. 5-0 E. Approval of a Work Authorization Form Under Existing Continuing Services Agreement for Construction Management and Inspection Services with Infrastructure Consulting and Engineering, Inc. for a Total Fee of $64.711.00 and Authorization for the Citv Manager to Execute the Appropriate Documents (Transmittal. CSA #11. Ex. A. PTGA) The City Manager said Infrastructure Consulting and Engineering, Inc. has been selected to handle the construction management and inspection services for the alpha taxiway apron project where FDOT will pay 80% of the cost and the City will use DST funds for the remainder. MOTION by Council Member McPartlan and SECOND by Council Member Nunn to approve the work authorization for Construction Management and Inspection Services with Infrastructure Consulting and Engineering, Inc. Roll call: Mayor Dodd - aye Council Member McPartlan - aye Council Member Jones - aye Council Member Nunn - aye Vice Mayor Dixon - aye Motion carried. 5-0 Regular City Council & BOA Meeting November 15, 2023 Page 9 F. Approve the "Piuvback" Purchase of Seven (7) Ford Explorer Marked Patrol Units, One (1) Ford Explorer Unmarked Unit, One (1) Ford F 150 4x4 Marked K- 9 Patrol Unit, and One (1) Ford Maverick Code Enforcement Vehicle from Bartow Ford and Authorization for the Citv Manager to Execute (Transmittal, Letter, Form, Notice, Ouote) The City Manager said these are the vehicles needed for the Police Department for the new fiscal year. He noted staff has determined that piggybacking off of the Charlotte County contract is the most economically advantageous way to procure these vehicles and recommended approval. MOTION by Vice Mayor Dixon and SECOND by Council Member Nunn to approve the purchase of the seven vehicles for the Police Department. Roll call: Council Member McPartlan - aye Council Member Jones - aye Council Member Nunn - aye Vice Mayor Dixon - aye Mayor Dodd - aye Motion carried. 5-0 G. Council Appointees to Indian River Countv and Regional Boards (Transmittal, List Council did not want to change any of their committee assignments for the upcoming year. H. Indian River Countv Commission Meeting Monthlv Monitoring Assignments (Transmittal. Calendars) Mayor Dodd offered to take December and asked the clerk to go down the line on the months leaving June and July for Vice Mayor Dixon for when she isn't teaching. 16. CITY ATTORNEY MATTERS The City Attorney said she would have an item for them next month. Mayor Dodd said he would talk to her separately about the steps for a referendum item he is interested in. 17. CITY MANAGER MATTERS The City Manager said staff received four bids for the strategic plan and now the responses will be evaluated. He asked Council if they would like a member to sit on the evaluation committee meeting. Council agreed to have Mayor Dodd sit in on the meeting. Regular City Council & BOA Meeting November 15, 2023 Page 10 He thanked Commissioner Moss for reminding everyone of the comprehensive plan workshop to be held at the library tomorrow night. He noted they will be offering the opportunity to attend virtually. He also thanked Supervisor of Elections, Leslie Swan, for hosting the City staff during the election canvassing. He noted the canvassing process is open to the public and he invited the public to watch during the next election. He said with regard to the consent agenda, he asked what dollar amount threshold they would like to see under new business as opposed to the consent agenda. Council responded that items over $75,000 should go under new business. 18. CITY CLERK MATTERS - None 19. CITY COUNCIL MATTERS A. Council Member Jones said he was thankful to be back on the dais and was looking forward to continuing their work. B. Council Member Nunn also thanked the voters and pledged to continue to work hard for the City. C. Council Member Dixon thanked the City for the great veterans' service last weekend. She also thanked Council for nominating her as Vice Mayor. D. Council Member Dodd congratulated Council Members Jones, McPartlan and Nunn for their re-election. He also thanked them for moving him to the Mayor's position. He said he made his first pass through the 700 page Stormwater Master Plan and he noted it is 80% fluff and 15% meat but the 15% meat is much better than what he thought it would be; it will be very beneficial for the City. E. Council Member McPartlan also thanked the voters and invited the public to call or email him as he works for all of the citizens of Sebastian. He said the veterans' service was a beautiful ceremony; and one of the largest ceremonies. He thanked staff for the great audio visual coverage of the ceremony. 20. Being no further business, Mayor Dodd adjourned the Regular City Council meeting at 7:12 p.m. Approved at the January 10, 2024 Regular City Council meeting. Regular City Council & BOA Meeting November 15, 2023 Page I 1 Mayor Ed Dodd ATTEST nette Williams **Official** CERTIFICATE OF CANVASSING BOARD OFFICIAL RETURNS CITY OF SEBASTIAN INDIAN RIVER COUNTY, FLORIDA We, the undersigned, Jeanette Williams, City Clerk, Jennifer Cockcroft, City Attorney, and Brian Benton, City Manager, constituting the Board of City Canvassers in and for said City of Sebastian, do hereby certify that we met on the 9`h day of November, 2023 A.D., and proceeded publicly to canvass the votes given for the offices and persons herein specified at the Municipal Election held on the 7" day of November, 2023 A.D., as shown by the returns on file in the office of the Supervisor of Elections. We do hereby certify from said returns as follows: For (Two Year Term) City Council Member Term, the whole number of ballots cast was 4,363, of which number (VOTE FOR UP TO THREE) Damien H. Gilliams RECEIVED 175 VOTES Damien L. "Junior" Gilliams RECEIVED 159 VOTES Fred Jones RECEIVED 3,446 VOTES Sherrie Matthews RECEIVED 2,039 VOTES Bob McPartlan RECEIVED 3,158 VOTES Christopher Robert Nunn RECEIVED 2,920 VOTES We certify that pursuant to Section 102.112, Florida Statues, the canvassing board has compared the number of persons who voted with the number of ballots counted and that the certification includes all valid votes cast in the election. i0nette Williams, City Clerk Canvassing Board Chair W� Jennifer Cockcroft,�City Attorney Canvassing Board Member rian Benton, City Manager Canvassing Board Member November 9, 2023 MOF HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MEMBER OATH OF OFFICE I, Frederick B. Jones, do solemnly swear that I will support, protect, and defend the Constitution and Government of the United States, and of the State of Florida; that I am duly qualified to hold office under the Constitution of the State; and that I will well and faithfully perform the duties of the office of Council Member for the City of Sebastian of which I am now about to enter, so help me God. Frederick B.Jones Sebastian City Council Member Sworn and subscribed before me by physical presence this 15`" day of November, 2023. Mr. Jones is personally known to me. iity ette Williams, MMCClerk fin' COMM'NON DIRFS 2 28-2027 R alYOF HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MEMBER OATH OF OFFICE 1, Bob McPartlan, do solemnly swear that I will support, protect, and defend the Constitution and Government of the United States, and of the State of Florida; that I am duly qualified to hold office under the Constitution of the State; and that I will well and faithfully perform the duties of the office of Council Member for the City of Sebastian of which I am now about to enter, so help me God. Bob McPartlan Sebastian City Council Member Sworn and subscribed before me by physical presence this 15`h day of November, 202//nn 3''. 11MrrM..cPartlan is personally known to me. UAL Ynd J nette Williams, MMC ity Clerk „aoj aTE11WICeiyy. 0 ..... MY COMMISSION i EXPIRES2-28-2027_- Q� di I• Al aIYOF S HOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MEMBER OATH OF OFFICE I, Christopher Robert Nunn, do solemnly swear that I will support, protect, and defend the Constitution and Government of the United States, and of the State of Florida; that I am duly qualified to hold office under the Constitution of the State; and that I will well and faithfully perform the duties of the office of Council Member for the City of Sebastian of which I am now about to enter, so help me God. Christopher unn Sebastian City Council Member Sworn and subscribed before me by physical presence this 156, day of Novembe"r,2023. Mr. Nunn is personally known to me. J ette Williams, MMC City Clerk — — - omSSE W!(� "Gq° My COMMISSION _ _ - :_ EXPIRES 2.28-2027 s` rl O), _.,--. _ ,(O