HomeMy WebLinkAbout07232003CITY OF
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
AGENDA
REGULAR MEETING
WEDNESDAY, JULY 23, 2003 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MA Y BE INSPECTED IN THE OFFICE OF THE CITY CLERK
- 1225 MAIN STREET, SEBASTIAN, FLORIDA
Individuals will address the City Council with respect to agenda items immediately before deliberation of the item by the
City Council - limit of ten minutes per speaker (R-03-14)
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. INVOCATION - Father Noel McGrath, St. Sebastian Catholic Church
4. ROLL CALL
5. AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
Items not on the written agenda may be added only upon a unanimous vote of City Council members (R-03-14)
6. PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS
03.154 A Certificate of Appreciation to Ruth Davies for Tree Board Service
03.155 B. Certificate of Appreciation to John Carroll for Planning & Zoning Service
1-10
CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion
of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon
separately.
A. Approval of Regular Meeting Minutes - 7/9/03
11-14 B. Approval of Workshop Minutes - 7/9/03
03.156
15-16
03.157
17-18
03.041
19-20
03.158
21-32
03.025
33-60
03.095
61-72
03.159
73-80
03.160
81-86
03.007
87-90
03.136
91-96
=
9.
10.
11.
Co
Authorize City Clerk Travel to FlOG Leadership Class at Palm Beach Community
COllege on September 4, 2003 (City Clerk Transmittal 7/8/03)
Do
Authorize City Clerk Travel to Master Municipal Clerk Academy in Altamonte
Springs, October 15-17, 2003 (City Clerk Transmittal 7/8/03)
Authorize Payment to Waste Management, Inc. for Emergency Residential
Services for Month of June, 2003 in Amount of $40,850.00 and Establish
Accounts Receivable for Expenses Recouped (City Manager Transmittal
7/16/03, Invoice)
Authorize Interlocal Agreement Creating the Indian River Crime Laboratory
Advisory Council (City Manager Transmittal 7/16/03, Agreement)
Revisions to the Master Stormwater Plan to Include Conversion of Canal
Conveyance System to Wet Detention System (Stormwater Transmittal 7/11/03,
Master Stormwater Management Plan Revisions)
Authorize Controlled Burning Activities by Forte Macauley Developments for
Sebastian River Landings Subdivision (GMD Transmittal 7/15/03, Code)
Authorize the Purchase of Two Playgrounds from Contract Connections of
Jacksonville Beach for $34,853.20 for Filbert Street Park and $25,554.00
for George Street Park Based on Palm Beach County School District Bid
#01C-122B (Public Works Transmittal 6/16/03, Quotes & Drawings)
COMMITTEE REPORTS/RECOMMENDATIONS
PUBLIC HEARING
INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC
Item that has occurred or was discovered within the previous six months which is not otherwise on the
agenda - sign-up required - limit of ten minutes for each speaker
OLD BUSINESS
Authorize Amendment #3 in the Amount of $114,000 for Increased Scope of Work
and Amendment #4 in the Amount of $200,997 for Increased Work to Include
Municipal Park and Western Community Buildings to REG Architects as well as
Update Regarding Progress of Development of New Sebastian Municipal Complex
(GSA Transmittal 7/16/03, Amendment 3 & 4)
Approve Award and Execution of Construction Contract for Two New Piers
and Related Shoreline Restoration at Riverview Park to Summerlin Seven
Seas in the Amount of $258,035 (GSA Transmittal 7/15/03, Bid Tab)
Update Regarding Potential Historic Train Depot Locations (GMD Transmittal
7/16/03, Map)
12. NEW BUSINESS
03.161
97-102
Consider the Authorization of the Sebastian River Area Chamber of Commerce
4th Annual Flats Fishing Tournament at Ashford T. Jordan Park on October 31,
2003 from 3:00 p.m. until 9:00 p.m. and on November 1, 2003 from Noon until
7:00 p.m. also Authorize Closing Main Street on October 31, 2003 from 3:00 p.m.
until 7:00 p.m. and November 1, 2003 from 3:00 p.m. until 7:00 p.m. (Public Works
Transmittal 7/15/03, Application, Letter)
03.162
103
13.
B. City Attorney Performance Evaluation (HR Transmittal 7/16/03)
CITY ATTORNEY MATTERS
14. CITY MANAGER MATTERS
16. CITY CLERK MATTERS
17. CITY COUNCIL MATTERS
A. Mr. McCollum
B. Mayor Barnes
C. Mr. Hill
D. Mr. Coniglio
E. Mr. Barczyk
18. ADJOURN (All meetings shall adjourn at 10:30 p.m. unless extended for up to one half hour by a majority vote of
City Council)
ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE BY THE CITY COUNCIL WITH RESPECT TO ANY MATTER
CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE
THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.)
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL
ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT 589-5330 AT LEAST 48
HOURS IN ADVANCE OF THIS MEETING.
Hearing Assistance Headphones are Available in the Council Chambers for all Government Meetings.
Upcoming Meetings:
August 13, 2003 - 7:00 p.m. - Regular Council
August 20, 2003 - 6:00 p.m. - Council Budget Workshop
August 27, 2003 - 7:00 p.m. - Regular Council
September 11, 2003 - 7:00 p.m. -1st Public Hearing of City Budget & Regular Council
September 24, 2003 - 7:00 p.m. - Final Public Hearing of City Budget & Regular Council
October 8, 2003 - 7:00 p.m. - Regular Council
October 22, 2003 - 7:00 p.m. - Regular Council
November 12, 2003 - 7:00 p.m. - Regular Council
November 26, 2003 - 7:00 p.m. - Regular Council
December 10, 2003 - 7:00 p.m. - Regular Council
3
Cl'l'~
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNESDAY, JULY 9, 2003 - 7:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
2.
3.
4.
The Mayor called the Regular City Council Meeting to order at 7:00 p.m.
The Pledge of Allegiance was recited.
A moment of silence was held.
ROLL CALL
City Council Present:
Mayor Walter Barnes
Vice-Mayor Raymond Coniglio
Councilmember Joe Barczyk
Councilmember James Hill
Councilmember Nathan McCollum
Staff Present:
City Manager, Terrence Moore
City Attorney, Rich Stringer
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
Airport Director, Jason Milewski
Airport Intern, Allison Swint
Public Works Director, Terry Hill
Parks Supervisor, Chris McCarthy
Growth Management Manager, Jan King
Police Captain, Dave Puscher
Police Lieutenant, Bob Lockhart
Public Works Director, Terry Hill
Regular City Council Meeting
July 9, 2003
Page Two
AGENDA MODIFICATIONS (ADDITIONS AND/OR DELETIONS)
Items not on the wdtten agenda may be added only upon a unanimous vote of City Council members (R-03-14)
The City Manager cited the memo dated July 9, 2003 (see attached) to amend consent item C
and remove consent item G. City Council concurred 5-0.
6. PROCLAMATIONS~ ANNOUNCEMENTS AND/OR PRESENTATIONS
03.129
A. Announcement of Independence Day Celebration Television Proqram Broadcast
The City Manager reported that the 4th of July program will be aired this weekend.
03.144
B. Presentation of New Sebastian Police Department Patrol Vessel
Captain Puscher reported the Police Department's new patrol boat has been received, noted it
was in the parking lot tonight, and that two people will be trained to patrol City waterways and
provide boat safety training.
Mayor Barnes asked if this vessel will be used to patrol the mooring area that has developed in
the Indian River Lagoon. The City Manager said it may become necessary to establish rules
and regulations since there is now a means of enforcement. Captain Puscher said there have
been discussions about mooring vs. trailering the new boat and perhaps the Chief could
address this when he is available. The City Manager said the City is working with FIND to
establish a permanent storage facility.
=
CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion
of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon
separately.
1-10
A. Approval of Regular Meeting Minutes - 6~25~03
03.145
11-30
Approve Indian River County Interlocal Agreement for Public School Planning
Agreement (City Attorney Transmittal 6/30/03, Agreement)
03.146
31-58
Approval of City Manager and Police Department to Enter into a Cooperative Agreement
with Bureau of Alcohol, Tobacco, Firearms and Explosives to Administer G.R.E.A.T.
Program to Middle Students (PD Transmittal 6/30/03, Agreement)
03.147
59-84
Resolution No. R-03-29 - Florida Department of Transportation,
Aviation Section Joint Participation Agreement for Security Upgrades
(Airport Transmittal 6/26/03, R-03-29, Agreement)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
,;AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION
JOINT PARTICIPATION AGREEMENT WITH FDOT TO PROVIDE FUNDING FOR
SECURITY UPGRADES AT THE SEBASTIAN MUNICIPAL AIRPORT; PROVIDING
FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE.
Regular City Council Meeting
July 9, 2003
Page Three
03.148 E.
85-108
Resolution No. R-03-30 - Florida Department of Transportation, Aviation Section
Joint Participation Agreement for Infrastructure Development (Airport Transmittal
6/26/03, R-03-30, Agreement)
A RESOLUTION OF THE CITY, OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION
JOINT PARTICIPATION AGREEMENT WITH FDOT TO PROVIDE FUNDING TO
IMPROVE UPON AND ADD INFRASTRUCTURE TO THE EAST SIDE OF THE
SEBASTIAN MUNICIPAL AIRPORT; PROVIDING FOR CONFLICT; PROVIDING FOR
EFFECTIVE DATE.
03.149 F.
109-116
Resolution No. R-03-31 - Florida Department of Transportation, Aviation Section
Joint Participation Agreement for Maintenance Equipment, Purchase of Toolcat
Machine (Airport Transmittal 6/26/03, R-03-31, Agreement, Quote)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA,
AUTHORIZING THE CITY MANAGER TO EXECUTE A PUBLIC TRANSPORTATION
JOINT PARTICIPATION AGREEMENT WITH FDOT TO ACQUIRE MAINTENANCE
EQUIPMENT; PROVIDING FOR CONFLICT; PROVIDING FOR EFFECTIVE DATE.
03.!!3 G.
03.150 H.
139-142
Waive Formal Bidding Procedure and Purchase Two Signs from Curt Oxford
Woodcarver, Inc. for Total Cost of $5,184.00 (Parks Transmittal 6/27/03, Proposal)
03.151 I.
143-144
Approve Contract to Central Window in the Amount of $15,946.00 to Furnish,
Deliver and Install New Entrance Doors at the Community Center and Authorize
Staff to Execute Agreement for Same (Public Works Transmittal 7/1/03, Bid Tab)
03.093 J.
145-146
Approve Revised Fiscal Year 2003-2004 Budget Calendar (Finance Transmittal
6/30/03, Calendar)
Item G was removed from the agenda during Agenda Modifications.
MOTION by Hill/Coniglio
"1 move to approve consent agenda items A-F and H-J."
Mayor Barnes - aye
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - aye
Mr. McCollum - aye
Roll Call carried 5-0
3
Regular City Council Meeting
July 9, 2003
Page 4
8. COMMITTEE REPORTS/RECOMMENDATIONS - none
9. PUBLIC HEARING
03.095 A.
147-168
Public Hearinq for Resolution No. R-03-28, Preliminary Development Plan for
Proposed 72-Acre Planned Unit Development Known as Sebastian River
Landings (GMD Transmittal 7/1/03, R-03-33, Application, Plan, Staff Report,
P & Z Recommendation, PJ ad, Map under separate cover)
A RESOLUTION OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING THE
PRELIMINARY DEVELOPMENT PLAN AND PRELIMINARY PLAT FOR A
PLANNED UNIT DEVELOPMENT KNOWN AS SEBASTIAN RIVER LANDINGS;
PROVIDING FOR CONFLICTS HEREWITH; PROVIDING FOR EFFECTIVE
DATE.
The City Attorney read the title and the Mayor opened the public hearing at 7:20 p.m.
Applicant, Tim Jelus, addressed CityCouncil. Following his presentation, he swore that his
testimony was the truth. He then responded to questions from City Council.
Mr. Hill said the plan shows 210 lots which changes the density to 3.12 units. Mr. Jelus said, for
the record, there are 209 lots with 2.88 units per acre.
Mr. Hill noted that this is the gateway to the City of Sebastian.
Mr. McCollum expressed his concern for the fire safety with high density developments with five
foot side setbacks. Mr. Jelus said placement of fire hydrants and size of wall openings have
been taken into consideration.
Bud Cruz, Orlando developer and adjacent property owner, said the Evans Group is a quality
company. He said the higher density is a good thing if it is quality.
Bill Germann, Sebastian, expressed concern for stormwater issues. The City Attorney said this
is addressed in the PUD approval.
Sal Neglia, Sebastian, said he was concerned that there are no close firestations, and noted
that City Council had previously stated it did not concur with 50 foot lots.
Being no further business, Mayor Barnes closed the public hearing at 7:53 p.m.
The City Attorney read the Land Development Code regarding setbacks and advised Council
that they have the power to go below the standards of the Code if they consider the use of open
space; privacy; window placement; access to light and air; preservation of natural vegetation;
and' improvements affecting setbacks.
4
Regular City Council Meeting
July 9, 2003
Page Five
MOTION by Hill/Coniglio
"1 move to adopt Resolution No. R-03-28."
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - aye
Mr. McCollum - nay
Mayor Barnes - aye
Roll Call carried 4-1
10.
INTRODUCTION OF NEW BUSINESS FROM THE PUBLIC
Item that has occurred or was discovered within the previous six months which is not otherwise on the
agenda - sign-up required - limit of ten minutes for each speaker
Bill Germann, Sebastian, said the right-of-way grass cutters do not meet his approval, pepper
trees are extending out into the middle of the street, and weeds are covering stop signs. Mayor
Barnes said he had heard similar complaints and perhaps the contractors need to be talked to.
Mr. Germann said there are fire hydrants and there is still a City water truck. The City Manager
said the truck is for maintenance of properties and not for emergency services, however, the
truck Mr. Germann referred to is a County pump truck. Mr. McCollum said the truck serves
other areas that do not have hydrants and is funded by emergency district taxes.
Sal Neglia, thanked the City and Lions Club for the 4th of July parade and festivities,
commended the Police Department and Public Works; and thanked Council for putting the
agenda back in the paper.
11. OLD BUSINESS
03.136
169-170
Potential Locations for Historic Train Depot (GMD Transmittal 7/1/03, Map)
The City Manager reported on potential locations for the train depot as shown in an aerial map
provided.
He said FIND has agreed to give the City additional time to seek a location, and said he had a
meeting planned with Pruitt Real Estate, who are currently marketing the property where the
station was originally located.
Side II, Tape I, 8:10 p.m.
Mr. Hill recommended that the building be showcased on the east side of US 1 so that people
can access it.
5
Regular City Council Meeting
July 9, 2003
Page Six
Mr. Barczyk recommended the park on the corner of Indian River Drive and Main Street.
Mr. Coniglio said the Sebastian Exchange Club wants someone to speak at their meeting and
let them know how they can help with this. He said Coldwell Banker would also like to partner in
this as well, which ties into additional municipal parking.
12. NEW BUSINESS
03.152
171-174
Approve Contract between City of Sebastian and Jobear/VVarden Construction
in the amount of $612,924.00 for Infrastructure Improvements at Sebastian
Municipal Airport (Airport Transmittal 6/26/03, Bid Summary, LPA Recommendation)
The Airport Director addressed this and the next two items.
MOTION by Hill/Barczyk
"Move to approve contract between the City of Sebastian and Jobear/VVarden
Construction in the amount of $612,924.00 for infrastructure improvements at Sebastian
Municipal Airport."
Mr. Barczyk - aye
Mr. Hill - aye
Mr. McCollum - aye
Mayor Barnes - aye
Mr. Coniglio - aye
Roll Call carried 5-0
Mayor Barnes noted that 80% of this project is paid by FDOT.
03.091
175-178
Bo
Approve Contract between Sheltair Sebastian, LLC and Holland Builders, Inc.
in Amount of $1,143,707.76 for the Construction of Forty T-Hangars and Authorize
Staff to Purchase General Fill from Blackhawk Quarry Not to Exceed $30,000
(Airport Transmittal 6/26/03, Bill Summary, LPA Recommendation)
The Airport Director described the public/private partnership.
MOTION by Barczyk/Hill
"Move to approve contract between Sheltair, LLC and Holland Builders,
Inc. in the amount of $1,143,707.76 for the construction of forty T-hangars and
authorize staff to purchase general fill from Blackhawk Quarry not to exceed $30,000."
Regular City Council Meeting
July 9, 2003
Page Seven
Mr. Hill - aye
Mr. McCollum - aye
Mayor Barnes - aye
Mr. Coniglio - aye
Mr. Barczyk - aye
Roll Call carried 5-0
03.153
179-182
Approve Change Order Number One to "Perimeter Fencinq" at Airport
Contract with Smith Industries, Inc. in the Amount of $111,095 and Appropriate
:$48,620 (Airport Transmittal 6/26/03, Proposal)
The Airport Director described the fencing project and need for the change order initiated by
staff.
The City Manager said the appropriation is coming from the Airport Enterprise fund, and the
Airport Director said the two 42 foot gates are for Skydive Sebastian.
MOTION by Coniglio/Hill
"Glad to move to approve change order number one to "Perimeter Fencing" contract
with Smith Industries, Inc. in the amount of $111,095 and appropriate $48,620."
Mr. McCollum - aye
Mayor Barnes - aye
Mr. Coniglio - aye
Mr. Barczyk - aye
Mr. Hill - aye
Roll Call carried 5-0
13. CITY ATTORNEY MATTERS
Reported he did not attend his conference.
14. CITY MANAGER MATTERS
03.041
A. Fund Procurement Process-Capital Sanitation's Performance Bond
Reported receipt of invoices for May in the amount of $5,000 and for June in the amount of
$40,000 and the City Attorney's office can proceed with the claim to the surety. He said an
account receivable needed to be set up by the Finance Dept. to pay the invoices.
7
Regular City Council Meeting
July 9, 2003
Page Eight
03.061
16.
17.
B. SJRWMD Participation in Sebastian Canal Enhancement Proqram
Provided copies of a letter from Troy Rice, SJRWMD dated June 25, 2003 (see attached).
Other Matters
Provided a memo from the Human Resources Director dated July 7, 2003 (see attached)
relative to molds in the police station.
Reported that Waste Management will not enforce customer stickers until August 1st.
The City Attorney stated that Council has already authorized payment to Waste Management
for collection of trash for Capital customers.
CITY CLERK MATTER
None.
CITY COUNCIL MATTERS
A. Mr. Barczyk
Discussed noise from boom boxes, people speeding on George Street, and Roseland Road to
Mulberry and Floriland; and questioned why public parking is prohibited on Jackson Street at
night. The City Manager said he will clarify the issue.
The City Attorney said he had inquiries about this and that there are some concerns with this.
B. Mr. McCollum
Thanked staff for a very successful 4th of July.
C. Mayor Barnes
Commended all involved with the 4th of July celebration.
Asked the status of the Clambake Festival. The City Attorney said he would place an item on
the next agenda.
City Council scheduled the remainder of the Parks and Yacht Club workshop for July 16, 2003
at 7 pm.
D. Mr. Hill
Commended everyone on the 4th of July festivities.
8
Regular City Council Meeting
July 9, 2003
Page Nine
E. Mr. Coni.qlio
Discussed calls regarding speeding on Floriland Rd.; and inquired about the crosswalk at Finn's
Restaurant.
Mr. Barczyk thanked the Sebastian River High School band for participating in the parade.
The City Attorney said there is a statute regarding boom boxes and the Police Department is
aware of it and do enforce it.
17. Being no further business, the Mayor adjourned the Regular City Council meeting at 9:10 p.m.
Approved at the
Regular City Council Meeting.
Walter W. Barnes, Mayor
ATTEST:
Sally A. Maio, CMC, City Clerk
9
CII'Y OF
HOME OF PELICAN ISLAND
SEBASTIAN CITY COUNCIL
MINUTES
WORKSHOP
WEDNESDAY, JULY 9,2003 - 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
PURPOSE: DISCUSS PARK AND RECREATIONAL FACILITIES USE AND FEES/
FUNCTIONS ON RIVERFRONT
1. Mayor Barnes called the workshop to order at 6:00 p.m.
2. The Pledge of Allegiance was recited.
3. ROLL CALL
City Council Present:
Mayor Walter Barnes
Vice-Mayor Raymond Coniglio
Councilmember Joe Barczyk
Councilmember James Hill
Councilmember Nathan McCollum
Staff Present:
City Manager, Terrence Moore
City Attorney, Rich Stringer
City Clerk, Sally Maio
Deputy City Clerk, Jeanette Williams
Public Works Director, Terry Hill
Parks Supervisor, Chris McCarthy
City Council Workshop
July 9, 2003
Page Two
4. WORKSHOP ITEMS
Discuss Park and Recreational Facilities Use/Functions on Riverfront
(Transmittal 7/2/03 with numbered backup attached)
Mayor Barnes said he perceives two issues, 1) use of Riverview Park; and 2) use
of the Yacht Club ramp.
He said there have been uses granted in Riverview Park and later it was
discovered that they were doing things that were not originally approved for.
Mayor Barnes noted for large events there is a need for extra police, staff time, a
map showing where the vendors will be, have a city employee present for whom
overtime is paid, assurance that what people say they are doing will be done.
Mr. Coniglio recommended that events not be micro-managed, but rather that
each department involved sign off on the permit.
Mr. Hill said guidelines were put in place recently and that staff has failed on
every level to implement the mechanisms that were put in place. He cited the
application form and other provisions that are set out in the code which should
have been followed and that the application is to be submitted to City Council by
the City Manager, and would have solved the problems that have been
encountered in the past. The City Manager said the City is in a transitional
period having recently moved the process to the new Recreation Division. He
said it is his intent to follow the guidelines that are currently set out in the code.
Mayor Barnes reiterated that if procedures are being properly followed, it should
relieve some of the problems.
The City Attorney said the way the code is written, it provides for an agreement
that addresses any impacts to the City.
Mr. McCollum recommended higher deposits or fees to accommodate use of City
staff for larger events. He said the number of vendors can be restricted to keep
the numbers of people using the park down. He further said staff needs clear
direction on what is permitted.
The City Attorney said the current provisions provide for staff to determine impact
based on the application and proposed uses. The only distinction is that
anticipated attendance above 300 people requires Council approval and that
under 300 they still have to come to the City Manager to disclose the anticipated
use. He said those numbers can be changed.
2
City Council Workshop
July 9, 2003
Page Three
Mayor Barnes said he had no problem with the current numbers as long as they
are being enforced.
Mayor Barnes said there has only been one event that went astray, and if
Council agrees that the rules are okay, he will go through some rules he would
like to see changed.
Mr. Barczyk said use of police officers at the Yacht Club and Community Center
should be up to the discretion of the Council based on the use, citing past
damage done by smaller groups than 75. He also questioned what is local and
what is out of town. It was noted that police officers are required even when
there is not liquor served.
The City Manager noted that parks built with grant funds cannot discriminate
residency and all fees must be equitable.
Discussion followed on the need for a police officer at functions at the
Community Center and Yacht Club for over 75. Mr. Coniglio recommended that
it should be an employee but perhaps not an officer.
Mayor Barnes said perhaps that is something that can be incorporated into the
rules at a later meeting.
Discussion took place on allowing dogs in parks.
Mayor Barnes said proposed fees are fine.
Mr. Barczyk said there should be no fishing from the observation pier. The City
Manager said he could post a notice by his given authority.
Mr. Barczyk suggested last sentence of 74-8.(b) be stricken. The City Attorney
said he would strike it and was directed to do so.
Mr. McCollum asked if new fees include staff time. The City Manager said
mitigation fees would be additional.
Adrina Davis, Sebastian, objected to allowing flea markets in the park, based on
his experience with flea market inspections he conducted at Aqueduct.
Alice Russell, Sebastian River Art Club, said they are currently paying $50 per
show at six per year and any increase will be a strain on the Club. She said her
group requires no special services, has no food nor outside vendors, and there is
never a need for cleanup. She said her group is non-profit and an asset to the
3
City Council Workshop
July 9, 2003
Page Four
City in many areas. Mayor Barnes requested a copy of her presentation for
further Council review.
T
Sal Neglia, Sebastian, discussed many points that were brought up by Council.
Bill Germann, Sebastian, said there was mismanagement of parking during the
4th of July festivities.
Damian Gilliams, 1623 US 1, inquired about use of alcoholic beverages in parks
and the City Attorney said it is allowed for city-sponsored events. Mr. Gilliams
suggested notifying businesses in writing when you are closing roads.
Carol Smith, organizer of the Singles Festival, said everything that happened at
the event was approved by Chris McCarthy.
4. Being no further public input, the Mayor adjourned the workshop at 6:57 p.m.
Approved at the
Council Meeting.
Walter W. Barnes, Mayor
ATTEST:
Sally A. Maio, CMC, City Clerk
4
SEI~ASTi~
HOME OF 'PELICAN ISLAND
City of Sebastian
1225 Main Street
Sebastian, F~orida 32958
Subject Prior Authorization for City Clerk
Attendance- Florida Institute of Government
Leadership Class at Palm Beach Community
College - 9/4/03
Agenda No. ~,15~
Department Origin: City Clerk
Date Submitted: 7/8/03
For Agenda of: 7/23/03
Exhibits:
Expenditures Required
Trainin,q/Education: $ 65
Travel:
Per Diem (food/transportation) -
approximately $ 60
Budgeted Amount:
Training/Education: $355
Travel: $318
Appropriation Required:
SUMMARY STATEMENT
In accordance with Code of Ordinances Section 2-77, Charter Officers are required to
receive approval from City Council prior to travel.
I am currently pursuing my Master Municipal Clerk certification, and would like to attend a
Florida Institute of Government Leadership Class at Palm Beach Community College in
Lake Worth on September 4, 2003.
RECOMMENDED ACTION
Move to authorize the City Clerk to attend the FlOG Leadership class at Palm Beach
Community College on September 4, 2003.
HOME OF PELICAN ISLAND
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Subject Prior Authorization for City Clerk
Attendance at 2003 Master Municipal Clerk
Academy - Altamonte Springs - 10/15/03 -
10/17/03
Agenda No. ~-~. /5
Department Origin: City Clerk
Date Submitted: 7/8/03
For Agenda of: 7/23/03
Exhibits:
Expenditures Required
Traininq/Education: $140
Travel:
Hotel - $180
Per Diem (food/transportation) -
approximately $ 200
Budgeted Amount:
Trainin.q/Educaton $35'5 (pre-
registration from fy 2003)
Travel: (will come out of fy 2004
budget)
Appropriation Required:
SUMMARY STATEMENT
In accordance with Code of Ordinances Section 2-77, Charter Officers are required to
receive approval from City Council prior to travel.
I am currently pursuing my Master Municipal Clerk certification, and would like to attend the
Florida Association of City Clerks sponsored IIMC Master Municipal Clerk Academy
scheduled for the AItamonte Springs Hilton, October 15-17, 2003.
RECOMMENDED ACTION
Move to authorize the City Clerk to attend the Master Municipal Clerk Academy at the
Altamonte Springs Hilton October 15-17, 2003.
CI~ Olr
SEBASTIJ
HOME OF PELICAN ISLAND
1225 MAIN STREET · SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 589-5330 · FAX (772) 589-5570
Subject: Waste Management, Inc.
Invoice
~~! City M~ager
Exhibits:
EXPENDITURE
REQUIRED: $40,850.00
Depamnent,~r~n: _~,
General Services: z~'~___
Date Submitted: 07-16-03
For Agenda of: 07-23-03
Waste Management Invoice in the amount of $40,850.00
AMOUNT BUDGETED: APPROPRIATION
REQUIRED:
SUMMARY
On May 28, 2003 the City Council authorized the City Manager to contract with Waste
Management, Inc., for emergency residential curbside services for the month o£June
2003 at an anticipated cost of approximately $40,000.00. The £mal invoice fi.om Waste
Management, Inc., for the month o£June, 2003 is in the amount of $40,850.00.
In accordance with City code requirements, any expenditure over $5,000.00 requires
the approval of City Council. Due to the unique circumstances in which this contract
was entered into, the City's independent auditing fn'm Hoyman, Dobson & Co.,
suggested that the City Council approve the $40,850.00 payment to Waste
Management, Inc., and establish an accounts receivable for expenses recouped once the
City is successful in getting funds fi.om the Payment and Performance bond posted by
Capital Sanitation.
RECOMMENDED ACTION
Move to authorize the City Manager to approve payment to Waste Management, Inc.
for emergency residential curbside services for the month of June 2003 in the amount of
$40,850.00 and establish an accounts receivable for expenses recouped fi.om the
Payment and Performance Bond posted by Capital Sanitation.
"An Equal Opportunity Employer"
Celebrating Our 75th Anniversary
"WASTE MANAGEMENT, INC
P.O. Box 120189
West Melbourne,' FI 32912-0189
Service Address:
CITY OF SEBASTIAN
RESIDENTIAL SERVICE ROUTES
SEBASTIAN, FLORIDA 32958
Invoice Number:
invoice Date:
INVOICE
200302
07/01/03
Billing Address:
CITY OF SEBASTIAN
ATT: MR. TERRENCE MOORE, CITY MANAGER
1201 MAIN ST
SEBASTIAN,' FLORIDA 3295'8
,Quantity Description Unit Price Amount
RESIDENTIAL CURBSIDE SERVICE -JUNE 2003
'3800 homes @ $10.75 per home $40,850.08
I
I P.O: #: ....................... ·
.! PROJECT .,,.,
i AMOUN}: $
'i DATE'
D~P HEA
I
~ Subtotal $40,850.00
~ Fl°rida 6% Sales Tax ~F~igh,
$ -
$40,850.00
Questions concerning this invoice? Make All Checks Payable To: Pay This
Call: Aliens ~ 321~09-6603 Waste Management, Inc Amount
189
West Melbourne, FI. 32912-0189
THANK YOU FOR YOUR BUSINESS!
CITY 0F
SEBASTIAN
HOME OF PELICAN ISLAND
1225 MAIN STREET · SEBASTIAN, FLORIDA 32958
TELEPHONE: (772) 589-5330 · FAX (772) 589-5570
Subject: Interlocal Agreement
(Crime Lab Council)
App~~~/~bY: Cit3~ Manager
Terrence ¢..~'eloore
Agenda No. __~_~.~,~_~:~
Department Origin:
Date Submitted: 07-16-03
For Agenda off 07-23-03
Exhibits: Proposed Interlocal Agreement (Crime Lab Council)
EXPENDITURE REQUIRED: AMOUNT BUDGETED: N/A APPROPRIATION REQUIRED:
N/A N/A
SUMMARY
The Indian River Crime Laboratory ("Crime Lab") provides assistance to law
enforcement agencies operating within the circuit and for a number of years the parties
have coordinated the funding, administration and management of the Crime Lab. The
proposed Interlocal Agreement proposes to formally create and establish the Indian
River Crime Laboratory Advisory Council (the "Crime Lab Council") and to establish
its responsibilities.
RECOMMENDED ACTION
Move to authorize the Mayor to execute the proposed Interlocal Agreement creating
the Indian River Crime Laboratory Advisory Council and to establish its
responsibilities.
"An Equal Opportunity Employer"
Celebrating Our 75th Anniversary
INTERLOCAL AGREEM
THIS INTERLOCAL AGREEMENT made this
between the INDIAN RIVER COUNTY SHERIFF; the
OKEECHOBEE COUNTY SHERIFF; the ST. LUCIE ~
FELLSMERE, a Florida municipal corporation, the CITY C
corporation; the TOWN OF INDIAN RIVER SHORES.
CITY OF OKEECHOBEE, a Florida municipal corporatio
a Florida municipal corporation; the CITY OF SEBAST'J
the TOWN OF SEWALL'S POINT, a Florida municipal ~
a Florida municipal corporation; and the CITY OF VERO BEACH, a Florida municipal
corporation.
WHEREAS, Section 163.01, Florida Statutes, provides that local government units and
independent constitutional officers may cooperate by agreement to provide necessary and
essential public services, and
WHEREAS, the Tndian River Crime Laboratory, hereinafter called "Crime Lab"
provides assistance to Iow enforcement agencies operating within the circuit; and,
WHEREAS, for a number of years the parties have coordinated the funding,
administration and management of the Crime Lab; and,
g: \atty\ogreemnt \intcrloc \sheriff -crime lob
WHEREAS, the parties desire to formally create the Indian River Crime Laboratory
Advisory Council t ne cr~me Lab Council") and establish its responsibilities with regard to the
Crime Lab;
WHEREAS, the parties further desire to transfer the responsibility for
administration and management of the Crime Lab to the St. Lucia County Sheriff, who agrees
to assume those responsibilities.
NOW, THEREFORE, IN CONSIDERATION of their mutual covenants and promises,
the parties agree as follows:
1. GENERAL
This Agreement is entered into pursuant to Section :~63.0:[, Florida Statutes,
Florida Interlocal Cooperation Act.
.CREA'I'ZON OF COLINCIll
Pursuant to Section 163.OJ, Florida Statutes, the parties hereby create and
establish the Indian River Crime Laboratory Advisory Council (the "Crime Lab Council")
composed of the following agencies authorized to vote on matters relating to the operation
of the Crime Lab:
St. Lucia County Sheriff's Office
Indian River County Sheriff's Office
Martin County Sheriff's Office
Okeechobee County Sheriff's Office
Veto Beach Police Department
Fort Pierce Police Department
Sebastian Police Department
Sewall's Point Police Department
g: \atty\agreemnt \intcrloc \sheriff _crime lab
Port St. Lucia Police Department
Indian River Shores Public Safety Department
Okeechobee Police Department.
Stuart Police Department
Fellsmere Police Department
It is the parties' express intent that the Crime Lab Council shall have sovereign immunity
pursuant to the provisions of Section 768.£8, Florida Statutes.
3. COUNCIL RESPON$IBIbITIE$
The Crime Lab Council and contributions from the State of Florida shall fund the
Crime Lab. The Council members will make contributions to the Crime Lab based on the
population of the member agency's jurisdiction and number of submissions. The formula used
will be determined by a simple majority vote of the contributing Council members. The Crime
Lab Council will meet semi-annually. The first meeting will be to review and approve the
proposed budget. A second meeting will be held to review the activities of the Crime Lab and
receive a briefing by the St. Lucia County Sheriff about the budget status and other
pertinent issues facing the Crime Lab and/or its personnel.
The Crime Lab Council will have total discretion over expenditures. Upon
approval of these budget expenditures, it will be the responsibility of the St. Lucia County
Sheriff to manage these funds and make them available to the Crime Lab for operational and
capital expenses.
g: \etty\ogreernnt \interloc \shtriff -crim¢ lab
4. ST. LUCTE COUN'I-Y SHERIFF RESPONSTBTI_I:T-ZES
The parties acknowledge that the St. Lucia County Sheriff shall administer and
manage the day to day operations of the Crime Lab. The St. Lucia County Sheriff shall also
manage the finances of the Crime Lob which shall include the preparation of a draft budget
for submission to the funding agencies each fiscal year. The St. Lucia County Sheriff shall
arrange for an independent audit of the Crime Lab. During the term of this Agreement, oil
employees of the Crime Lab shall be deemed to be employees of the St. Lucia County Sheriff.
§. TERA~
The term of this agreement shall begin on the date first above written and
shall continue until terminated as set forth in Paragraph 7.
6. INDEMNITY
,Subject to the provisions of Section 768.28, Florida Statutes, each of the
parties individually agrees to indemnify and hold the St. Lucia County Sheriff harmless from
and against any actions at law to recover damages in tort for money damages for injury or
loss of property, personal injury, or death arising out of this Agreement and caused by the
negligent or wrongful act or omission of any of their respective employees while acting within
the scope of his office or employment under circumstances in which the party, if a private
person, would be liable to the claimant, in accordance with the general laws of the State of
Florida.
g: \atty \ogretmnt \interloc \sheriff -crime lob
Subject to the provisions of Section 768.28, Florida Statutes, the St. Lucie
County Sheriff agrees to indemnify and hold the other parties harmless from and against any
actions at law to recover damages in tort for money damages for injury or loss of property,
personal injury, or death arising out of this Agreement and caused by the negligent or
wrongful act or omission of the St. Lucie County Sheriff or any employee of the St. Lucie
County Sheriff while acting within the scope of his office or employment under circumstances
in which the St. Lucie County Sheriff, if a private person, would be liable to the claimant, in
accordance with the general laws of the State of Florida.
7. TERMINATION
Any of the parties may terminate its participation in the Council and
responsibilities under this Agreement upon written notice to the other parties on or before
.Tune :~¢. Such termination shall be effective on October ~.st Of the year in which the notice
is given. All responsibilities and obligations of the party under this Agreement shall
terminate at that time.
8. WHOLE A~REEMENT
This Agreement embodies the whole understanding of the parties. There are
no promises, terms, conditions or obligations other than those contained herein; and this
Agreement shall supersede all previous communications, representations, or agreements,
either verbal or written, between the parties hereto.
g: \otty\agreemnt \interloc \sheriff -crime lab
9. AMENDMENTS
The Agreement may only be amended by a written document signed by all
parties and filed with the Clerks of the Circuit Court of Tndian River, Martin, Okeechobee,
and St. Lucia Counties, Florida.
tO. MOl'ICES
All notices or other communications hereunder shQII be in writing and shall be
deemed duly given if delivered in person or sent by certified mail, return receipt requested,
and addressed as follows:
If to St. Lucia County Sheriff:
St. Lucia County Sheriff
4700 West Midway Road
Fort Pierce, Florida 34950-5652
If to Martin County Sheriff:
Martin County Sheriff
800 5E Monterey Road
Stuart, Florida 34994
If to City of Fellsmere:
City Manager
21 5. Cypress 5treat
Fellsmere, Florida 32948
If to Indion River County Sheriff:
Indian River County Sheriff
4055 41st Avenue
Vero Beach, Florida 3;7960-1808
If to Okeechobee County Sheriff:
Okeechobee County Sheriff
504 NW Fourth Street
Okeechobee, Florida 34972
If to City of Fort Pierce:
City MQnager
P.O. Box 1480
Fort Pierce, Florida 34954
If to Town of Indian River Shores:
Town Manager
6001 N. A-1-A
Indian River 5hares, Florida
32963
g:\atty\agretmnt\inttrloc\sheriff-crime lob
If to City of Okeechobee:
City Manager
55 SE 3rd Avenue
Okeechobee, Florida 34974
If to City of Port St. Lucia:
City Manager
t2t SW Port St. Lucia Blvd.
Port St. Lucia, Florida 34984
If to City of Sebastian:
City Manager
P.O. Box 780:127
Sebastian, Florida 32978
Zf to City of Veto Beach:
City Manager
P.O. Box :1389
Veto Beach, Florida 3296:1
:1:1.
If to Town of Sewall's Point:
Town Manager
! S. Sewall's Point Road
Sewall's Point, Florida 34996
zf to City of Stuart:
City Manager
:12:1 SW Flagler Avenue
Stuart, Florida 34994
FZLIN~
This Agreement shall be filed with the Clerks of the Circuit Court of Tndian
River, Martin, Okeechobee, and ,St. Lucia Counties, Florida, prior to its effectiveness.
IN WZTNES$ WHEREOF, the parties hereto have executed this Agreement on the
dates below written.
WITNESSES: .ST. LUCIE COUNTY SHERIFF
By:
Date:
9: \atty\agrtemnt \interloc \sheriff -crime lab
7
WITNESSES:
INDIAN RIVER COUNTY SHERIFF
By:
Date:
WITNESSES:
MARTIN COUNTY SHERIFF
Date:
WITNESSES:
OKEECHOBEE COUNTY SHERIFF
By:,
Date:
ATTEST:
Clerk
TOWN OF FELLSMERE
By:
Date:
Mayor
Approved os to Form and Correctness:
By:
Town Attorney
g: \otty\ogreemnt \interloc \sheriff -crime lob
8
ATTEST: CITY Of FORT PIERCE
Clerk
By:
bate:
Mayor
Approved as to Form and Correctness:
By:
Ci,y Attorney
ATTEST:
TOWN OF INDIAN RTVER SHORES
Clerk
By:
bate:
Mayor
Approved os to Form nnd Correctness:
By:
Town A,,orney
ATTEST:
CITY OF OKEECHOBBEE
Clerk
By:
bate:
Mayor
Approved os to Form ond Correctness:
By:
City Attorney
g:\otty\ogrecmnt \int~rloc\sh~riff-crim¢ lob
ATTEST:
Clerk
CTTY OF PORT ,ST. LUCTE
By:
Date:
Mayor
Approved os to Form and Correctness:
By:
City Attorney
A ~ ~ EST:
Clerk
TOWN OF 5EWALL'5 POTNT
By:
Date:
Mayor
Approved os to Form and Correctness:
By:,
Town Attorney
ATTEST:
Clerk
CITY Of SEBASTIAN
By:
Date:
Mayor
Approved as to Form and Correctness:
By:
City Attorney
9: \otty\ogr¢¢mnt \interloc \$heriff -crime lob
l0
ATTEST: CITY OF .STUART
Clerk
By:
bate:
Mayor
Approved os to Form and Correctness:
By:
City Attorney
ATTEST:
CITY OF VERO BEACH
Clerk
By:
bate:
Mayor
Approved as to Form and Correctness:
By:
City Attorney
g:\atty\ogreemnt\interloc\sheriff-crime lob
11
HO/~ O~' PEI,ICAN ISLAND
Subject
Approved for Submittal by:
Manager
Exhibits:
City of Sebastian, Florida
Agenda No. 05. O~ 5
Department Origin; Stormwater
Dept. Head:
Finance:
General Services:_^t/8
Date Submitted: July 11, 2003
For Agenda of.' July 23, 2003
EXPENDITURE
REQUIRED: None
AMOUNT BUDGETED:
APPROPRIATION
REQUIRED: None
SUMMARY
During the Master Stormwater Management Plan presentation to Council and the subsequent
approval of the plan by Council, it was noted that the Master Plan would be a "Work ' ,,
m Progress
document and would require updating fi.om time to time as the process progressed. As a result of
the positive response l~om the St. John's River Water Management District staff during a meeting
to discuss District comments to the City's Master Plan and again during an on-site visit to review
the City canal system, it was determined that the conversion of the City canal conveyance system
to a wet detention system should be included as a major component of the Capital Improvement
Implementation Plan of the MSWMP. Therefore sections 3.4 and Table 5-3 have been revised to
reflect that change.
~RECOMMENDATION
Move to approve revisions to the City of Sebastian Master Stormwater Management Plan to
include the conversion of the canal conveyance system to a wet detention system as part of the
Capital Improvement Implementation Plan.
Section 3
Engineering Analysis and Deficiency
Improvement Alternatives
3.1 Use o£ Stormwater Model
CDM developed a regional stormwater model and performed simulations for the
mean annual, 25-, and 100-year/24-hour design storm events for both existing and
future land use conditions for the PSWMS of the City of Sebastian. CDM defined
present hydraulic conditions to be the existing PSWM$. No modifications to the
model were made to represent future hydraulic conditions.
To evaluate the water quantity results, CDM ran the model using present hydraulics
under both existing and future land use conditions (i.e., the existing and future
models). The storrnwater model was then used to identify hydraulic segments that
appeared to be deficient based on top of road elevations and finished floor elevations.
Alternatives were then developed to alleviate these deficiencies. All improvements
recommended were developed using the future model.
It should be noted that the original open channel cross-sections and inverts were
assumed to be accurate with limited verification performed by CDM. It is
recommended that additional survey be obtained for channel cross-sections
throughout the PSWMS and incorporated into the stormwater model priOr to
implementing the alternatives recommended in this report. The alternatives will
focus on increasing culvert capacity, construction of stormwater ponds and
modification of select charmel cross sections, typically assodated with culvert
replacements. Due to limited right-of-way area, the only opportunity for increasing
the channel capacity is to excavate the bank walls vertically, using a steel sheet pile to
maintain bank integrity.
The topography within the model extent is fairly fiat. The overall system is, for the
most part a tailwater controlled system. That is, flooding in many cases is either
caused by or exacerbated by high tailwater conditions. Flooding is typically caused
by undersized conveyance and is indicated by a significant head differential across
the link (culvert) or a high tailwater elevation that is indicated by virtually no head
differential across the link, but both stages are significantly greater than the critical
elevation (i.e., top of road, finished floor elevations, etc.).
Many problem areas identified in the stormwater model updated by CDM have a
combination of lack of conveyance and/or tailwater considerations. Thus, it may not
be possible or practical to solve every flooding problem unless there is a reduction of
the tailwater. In many cases, improvement to the culvert where flooding occurs will
not rectify the problem, as the tailwater is maintained at an elevation that is much
higher. In some locations, reducing the elevation of the tail water under current
conditions is not possible.
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
One global modification was made to the model. During the field investigation it was
observed that many open channel segments were overgrown with vegetation. In the
existing conditions scenarios, these channels were assigned a Manning's "n"
roughness coeffident (a friction factor) of 0.08 which is representative of excavated
channels not maintained, weeds and brush uncut - dense weeds, high as t'iow depth.
In the alternative scenario, these channels were assigned a Manning's "n' roughness
coefficient of 0.035, which is representative of a more regularly maintained system.
A digital copy of all four modehng scenarios is included as Appendix C.
3.1.1 Side Yard Ditches
Typically, lot and street drainage is collected and conveyed to tertiary swales,
roadside, side yard or back lot line ditches. The flow in these ditches is eventually
conveyed to the primary system. The maintenance of these swales is of utmost
importance for both effective conveyance of stormwater as well as pubhc safety.
In Section 54-2-7.15 d. (3) of the City's Land Development Code, Maintenance of
Surface Water Management Improvements, "It shall be the continuous responsibility
of any owner of a lot to maintain such swales, ditches and pipes on the site to
maintain the proper flow of surface w '
ater. As seen in the photograph of a typical
side yard ditch shown in Figure 3-1, many ditches have become quite deep often with
unstable side slopes. City staff has addressed this situation with a program of piping
the side yard ditches when there is a danger of personal property loss, as this could
pose a liability to the city.
Figure 3-1 - Unmaintained and Unstable Side Yard Ditch
Section 3
Engineering Analysis and Deficiency Improvemen! Alternatives
Discussion with City staff indicates that this particular problem is a result of the
drainage infrastructure being designed and built in advance of the construction of
additional homes. City staff has stated that the drainage infrastructure was
completed in the !960's (personal communication G. Sieferd, December 2001). Over
the course of time, State mandated fill requirements to maintain the septic drainage
fields a specific height above the normal water level have increased. The design of the
current swale/ditch system is based on gravity. Therefore, the side yard swales, in
addition to other components of the system, must be maintained at specific inverts,
both upstream and downstream in order for gravity flow of the stormwater
discharges to occur. Additional fill requirements and fixed swale/ditch inverts have
resulted steeper swale banks that are becoming unstable over time. As the volume of
fill currently mandated is a direct consequence of the use of septic systems, it is
conceivable that universal connection to a centralize waste water treatment system
could result in fewer instances of this type of problem.
These unstable ditches are problematic in two ways. Often the unstable side slope
and substantial depth of the ditches may cause possible structural failure of adjacent
structures. Second, this configuration of the ditches does not allow them to be easily
maintained. It is recommended to prioritize problem prone areas based upon the age
of home construction. Newer developments have greater fill requirements and thus
have the potential for steeper swale side slopes, which may be susceptible to bank
failure. Another method to identify these areas is to rely upon the complaints of the
residents.
Another solution to this type of problem that is currently being reviewed by City staff
is the creation of underdrains with an overtopping swale (FDOT Design Standards
Index 286). This would improve the stability of the ditches as well as providing
additionally water quality treatment. The lower portion of the ditch would be lined
with geotechnical fabric and filled with stone. A perforated pipe fitted with a
geotechnical "sock" would be laid on top of the stone and additional stone would be
backfilled on the pipe. An additional layer of fabric would overtop the stone and then
a shallow swale would be created using topsoil and sod. This method would provide
a much shallower swale that would be easier to maintain. This design would require
regular maintenance or replacement due to the potential for dogging as a result of the
accumulation of soil fines. Literature indicates that the maximum life expectancy for
this type of conveyance is approximately ten years.
City staff has indicated that they intend to modify a section of ditch using this
method. This section of ditch will be a pilot project used to ascertain whether this is a
suitable technology to be used in the City. CDM has recommended that a letter of
exemption be obtained from S]RWMD prior to the implementation of this
modification. It is further recommended that care should be taken to implement this
design only in systems where the conveyance capacity of the existing ditch is not
S:~20582~33054~Re~rt~Section 3.0oc
3-3
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
significantly reduced, typically in the upstream or tributary areas to secondary or
primary systems.
3.2 Front Yard Swale Replacement
3.2.1 Introduction
City staff has indicated that many complaints from citizens are about the front yard
swales. In many cases, these swales may be overgrown, deep, contain standing water,
do not dram properly, or all of the above. In order to address these concerns and
expedite the replacement of these swales with a curb and gutter or alternate system, a
planning level cost estimate has been prepared. These costs are reported based on a
Platted Unit basis. It should be noted that this cost estimate is intended for a planning
level decision and as such could be considered a "broad bush" estimate. The actual
implementation cost would rectulre finer attention to site-specific details.
It is recommended that the City choose a pilot area with chronic flooding complaints
and proceed to design in order to fully realize both the potential and the actual cost of
swale replacement. Replacement of the front yard swales with a curb and gutter
system would address citizens concerns and a net savings in the City's maintenance
budget may be realized.
Replacement of front yard swales with a curb and gutter system would result in a loss
of water quality treatment and therefore it is expected that the SJRWMD would
require compensating treatment if swales were eliminated. It has been noted that
SJRWMD criteria for a swale includes the ability for the system to infiltrate 80 percent
of the 3-year~ 1 hour storm (approximately 2.3 inches) within 72 hours. According to
the NRCS soil survey, the seasonal high water table of approximately 80 percent of
the City is 0 - 1.0 feet below grade, the location of the water table could impact the
infiltration of stormwater. Thus, it could be argued that the treatment provided by
the swale system is marginal at best and therefore an alternative treatment
mechanism may be warranted. This view may also be corroborated by a
consideration of the length of time water stands in the swales. A more detailed
monitoring of the swales would be required prior to making any definitive statement
concerning the quality of the treatment.
3.2.2 Methodology
The first two estimates, Urban and Rural Section are based on the Florida Department
of Transportation (FDOT) publication, 2000 Transportation Costs, which was prepared
by FDOT's Office of Policy Planning in August of 2001. This publication reports cost
per centerline mile of various types of roads. This publication also provides an
indication o£ the ratio of engineering to construction costs associated with these types
of projects. FDOT has estimated this ratio to be approximately 33 percent of
construction costs on average. These engineering costs include: preliminary
engineering, construction engineering inspection, right of way support and related
overhead costs. The cost estimates are based upon roadway projects constructed
prior to 2001, as such there are also various inflation/price indexes which can be
3-4
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
applied to the 2000 year base cost to estimate the increase in cost for various years.
The projected year when the proposed improvements may commence is 2004; for that
reason the current estimates are referenced based on the year 2004. The third est/mate
is based upon a/Viiamj curb system that is comparable to the existing system in Unit
] 6. Figure 3-2 shows the typical alignment.
Figure 3-2 - Typical Miami Curb Alignment
The "State Urban Road - 2 Lane" is the classic curb and g~tter system. It has a fialty
defined subsurface drainage system with associated curb inlets. The road pro~e
grade line slope is such that the runoff will be conveyed to the inlets without delay.
The urban road section and plan view are shown in Figure 3-3.
The second alternative considered by CDM is reported by the FDOT publication as
"State Rural Roads - 2 L- ,
eme . This rural section may be a more cost effective
approach, since the existing roadway and drainage system will remain, however the
deep swales will be replaced with a ~ombination of shallow swales (]-foot deep max.),
storm sewer pipes and Ditch Bottom Inlets (DBI). The rural road section and plan
view are shown in Figure 3-4.
The third alternative is the Miata/curb option. The cost for this alternative was
determined by considering an area of approximately 33.5 acres with 1.3 m/les of road.
Details of the assumptions and FDOT pay items that were used in determining the
costs are included in Appendix D.
The cost estimates for each unit is provided in Tables 3-1 through 3-3. Please note
that these figures do not include the costs for right-of-way, landscaping and traffic
signals.
3-,5
Table 3-1
Cost Estimate for Re
Unit ID
3
4
6
8
10
11
13
14
15
16
17
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
of Swales - Urban Section
Construction Cost
8.6 $ 28,300,000
1 $ 57,900,000
1 $ 6,400,000
$ 14,200,000
6.0 $ 19,700,000
.5.22 $ 17,100,000
7.1 $ 23,200,000
21 $ 68,500,000
1 $ 61,600,000
$ 28,200,000
2.5! $ 8,400,000
5.8 $ 19,100,000
3.9 $ 12,800,000
16.8 $ 61,600,000
Design &
9,339,000
19,107,000
2,112,000
4,686,000
6,501,000
5,643,000
7,656,000
22,605,000
20,328,000
9,306,000
2,772,000
6,303,000
4,224,000
20,328,000
Sum
Grand Total
$568,000,000
$ 427,O00,00O
140,910,000
Table 3-2
Cost Estimate for
Unit ID Len,
I 8.6~
2
3 1
5
5.2:
8 7.
10 21
11 18.8
13
14 2.5!
15
16 3.9
17 18.8t
of Swales - Rural Section
Construction Cost Design &
20,100,000 6,633,000
41,200,000 13,596,000
4,500,000 1,485,000
10,100,000 3,333,000
14,000,000 4,620,000
12,100,000 3,993,000
16,500,000 5,445,000
48,700,000 16,071,000
43,800,000 14,454,000
20,000,000 6,600,000
6,000,000 1,980,000
13,600,000 4,488,000
9,100,000 3,003,000
43,800,000 14,454,000
Sum
Grand Total
$404,000,000
303,500,000
100,155,000
3-6
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
Table 3-3
Cost Estimate for Replacement of S~ Miami Curbs (Alternate Option)
Unit ID Road Length Engineering and
tmiles) Construction Cost
~NIT 1
8.68 $ 5,300,000
UNIT 2 17.7z $ 10,800,000
~UNIT 3 1.91 $ 1,200,000
UNIT 4 4.36 $ 2,700,000 --
UNIT 5 6.05 $ 3,700,000
JNIT 6 5.2', ' $ 3,200,000
UNIT 8 7.12 $ 4,300,000
UNIT 10 21 $ 12,800,000
JNIT 11 18.81 $ 11,500,000
UNIT 13 8.6, $ 5,300,000
UNIT 14 2.59 $ 1,600,000
JNIT 15 5.875 3,600,000
'UNIT 16 3.9' $ 2,400,000
UNIT 17 18.88 $ 11,500,000
Sum
130.9 $ 79,900,000
Grand Total $ 80,000,000
3.2.3 Permitting Concerns
Section ~ ~ ~ of the JRWMD s regulations state that the modification of an existing
stormwater management system will require a permit if any of the following results
could be expected: a) increase the pollutant load - this would be the case as treatment
is provided by the front yard swales, b) increase in peak discharge rate - this would
also be the case as the attenuation and slower flow associated with the front yard
swales would be replaced with either a piped system or using Miami curbs as the
conveyance, c) decrease in onsite or instream detention - as the front yard swales are
being replaced this wortld be the case, d) replacement of roadside swales with curb
and gutter - this is exactly what is being proposed and finally e) construction of 4,000
square feet or more impervious or semi impervious surface area subject to vehicular
traffic - depending on the length of the specific project this may also apply..
It is likely that either baffle boxes or wet detention ponds or a combination of the two
would provide the required water quality treatment. The exact configuration of the
treatment facility would generally be more of a function of the specific system being
designed. In order to gain an appreciation of the cost assodated with water quality
treatment facilities an additional cost was determined. Note that the cost for the
ponds does not inclt~de a cost for the purchase of the land.
In considering the required pond area a generally accepted rule of thumb is that
appro~mately 15 percent of the tributary area is typically required in pond surface
3-7
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
area. Table 3-4 lists the tributary area for each unit, the required pond area and the
conceptual cost. The cost is based upon a pond unit cost (per acre) of $100,000. This
cost per acre was based on CDM's current pond projects. The estimated pond
construction cost considers a single size for required pond. Nevertheless, the City's
existing urban development and topography will not allow to construct a single large
pond in each platted Unit, rather a series of ponds may have to be constructed
throughout each Unit.
It is also possible that the use of baffle boxes will be considered sufficient. This
treatment option can translate into significant cost savings to the City.
Table 34
Cost Estimates for Wet Detention Tr~
UNIT ID Road Length Project IPond Size ~
(miles) Area*
(acres) (acres) Estimated Cost
UNIT 1 8.6E 52.6 7.9 $ 790,000
UNIT 2 17.7~ 107.5 16.1, $ 1,610,000
JNIT3 1.95 11.8 1.8 $ 180,000
'UNIT 4 4.3~ 26.~ 4.0 $ 400,000
~NIT 5 6.05 36.7, 5.5 $ 550,000
,.INIT 6 5.23 31.7 4.~ $ 480,000
JNIT 8 7.12 43.2 6.5 $ 650,000
UNIT 10 21 127.3 19.1 $ 1,910,000
UNIT 11 18.88 114., 17.;.$ 1,720,000
JNIT 13 8.6,~ 52.4 7.c~$ 790,000
UNIT 14 2.5~c 15.7 2.4 $ 240,000
UNIT 15 5.87 35.~ 5.,- $ 530,000
JNIT 16 3.91 23.7 3.6 $ 360,000
UNIT 17 18.88 114.z 17.2 $ 1,720,000
Total $ 11,930,000
* Project Area equals road length x 50' ROW
3.2.4 Recommendations
City staff have indicated that one of the major concerns of the citizens of Sebastian are
the front yard swales. These are often significantly deep and may contain standing
water. It should be noted that similar concerns are heard throughout Florida in
communities with rural section type of improvements. As shown previously in this
section, construction of either an urban or rural section type of improvement ("curb
and gutter") may prove to be prohibitively expensive.
According to the economic analysis, the Miami curb system is the most economical of
the three systems investigated. It is recommended that a Miami curb system be used
$:~20582~33054tReport~Sect~n 3.0oc
Section 3
Engineenng Analysis and Deficiency Improvement Alternatives
wherever replacement of front yard swales is being considered. Depending upon the
physical layout of the system, and SJRWMD approval, treatment could be provided
by either wet detention ponds or baffle boxes. Additionally, there are several areas in
the City that make use of this sort of system and generally it is considered to be the
standard. It is possible that this sort of system may not be appropriate for all areas
and perhaps either the urban or rural alternative would be better suited. Tkis would
have to be deternf_ned on a case-by-case basis.
It is further recommended that the City investigate replacing the existing drainage
system along Easy Street w~th the Miami curb system. City staff has indicated that
Easy Street will be reconstructed in the near future and this would prove to be an
ideal location for a pilot area to verify the assumptions made for the replacement of
front yard swales. Additionally, Easy Street is a well-traveled road and the
replacement of the front yard ditches would become a showcase that would be
noticed by many residents.
Finally, by proceeding to the design and then with the construction of the pilot area
an appreciation of the specific design, permitting, construction and community
concerns will be obtained and it will be possible to develop not only a more site
specific construction cost estimate for future areas but also will assists the City to fine-
tune the future capital improvement program.
3.3 Problem Areas
Figure 3-5 shows the problem areas that were identified from the model simulations.
These areas were verified with City staff and it appears that the model accurately
represents areas of known flooding. City staff also provided descriptions of
additional problem areas that are also shown on this map. The additional problem
areas typically appear to be associated with secondary or roadside collection systems.
The model did not idemify these additional problem areas, as secondary systems
were not modeled.
The modeling results are provided in Tables 3-5 to 3-8. These tables report the stages
and flows for conveyance structures under exjsting conditions, existing conditions
with alternatives, future conditions, and future conditions with alternatives. The
problem areas are also identified in each of these tables.
This section of the report provides a general overview of the problem area, a
description of the alternative and finally an estimated cost. A detailed breakdown of
the cost estimates is provided in Appendix E.
3.3.1 Problem Area No. 1
This problem area is the Wentworth Ditch that runs parallel to CR 512. The tributary
area is largely low-density residential and located to the north of the ditch.
Generally, there are three sections of the ditch: 1) west of Barber Street, this is the
most upstream area, and the subject of most citizen complaints; 2) between Barber
Street and Fleming Street; and 3) from Fleming Street east to Collier Canal. There is a
3-9
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
48-inch RCP under both Barber and Fleming Streets. Immediately upstream of Collier
Canal there is a baffle box. As in most areas within the City, there is very httle
gradient in this system. This ditch has an average Mope of 0.03 percent.
According to Indian River County, Wentworth Ditch is maintained by the County.
According to City staff, County maintenance of the ditch and baffle box is somewhat
sporadic. Figure 3-6 shows the flooding problem in the vicinity of the baffle box on
the east side of Collier Canal. City staff have indicated that cleaning of baffle box is
done on an occasional basis by the County.
Figure 3-6 - Flooding of Wentworth Ditch East of Collier Canal (November 1997)
The hydraulic modeling indicates limited flooding in this system. Both road crossings
appear to be adequately sized. The model indicates some flooding at the downstream
end of the system, overtopping of the baffle box. The flooding is minor, 0.1 feet for
the 25-year~24 hour storm. As this flooding is confined to the right-of-way no
alternatives will be developed for this problem area.
City staff has indicated chronic complaints with the section of Wentworth ditch west
of Barber Street. During a field visit in October 2002, th_is section of the ditch
appeared to contain several feet of standing water. City staff has requested a
connection be modeled from the western end of this ditch under Roseland Road,
making a connection with the Blossom ditch. The flow will subsequently discharge
into the South Prong of the Sebastian River at the bridge on CR 512. This connection
may provide a more positive outfall than is currently available. The County is
currently planning to enclose Blossom Ditch on the western side of Roseland Road.
The 25-year/24-hour flow in the proposed pipe is 27 cfs for both the existing and
future land use conditions.
The following alternatives are recommended for the Wentworth-Blossom Connection:
= Extend Wentworth Ditch approximately 100 ft from its current western terminus
to the eastern side of Roseland Road.
3-10
·
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
Construct 100 fi. of 48-inch RCP culvert under Roseland Road.
Extend Blossom Ditch approximately 100 feet from its eastern terminus to the
western side of Roseland Road.
These improvements are shown on Figure 3-7. This culvert replacement is estimated
to cost approximately $43,000. A break down of the conceptual cost estimates is
included in Appendix E.
3.3.2 Problem Area No. 2
This problem area is associated with the upstream end of the main tributary
discharging into Lake Hardee from the west. The tributary area in this problem area
is primarily iow density residential. City staff has indicated that there have been
numerous complaints of flooding in this area. The main conveyance is a back yard
ditch which begins approximately at Tarpon Avenue and Mulberry Street and runs in
a northly direction, between Mulberry Street and Roseland Road and continues
approximately 500 feet north of Vocelle where the ditch is routed in to a 36-inch
plastic culvert. It then makes an approximately 90° turn to the east, crossing under
Mulberry Street into a 45-inch x 29-inch RCP. This major channel then makes a 90°
turn to the north immediately downstream of Mulberry Street, crossing under
Flora/and Road continuing another 900 feet until the channel is routed into a 30-inch
plastic culvert, which makes a 90° turn to the east finally discharging into Lake
Hardee after passing under Ponoka Street.
The ~uture conditions model has indicated that the peak stage in Lake Hardee (20 feet-
NGVD) is at or shghtly below several top of road elevations associated with cross
drains. The model has indicated flooding at two pipes, the crossing under Mulberry
Street (one 29-inch x 45-inch RCP) 0.3 feet of flooding and the pipe with the 90° bend
immediately upstream of this crossing (one 36-inch RCP) 0.3 feet of flooding. These
two pipes have top of road elevations of 19.8 and 20.0 feet-NGVD respectively. As
these problems appear to be largely a function of the taflwater in Lake Hardee, no
alternatives will be developed. City staff has indicated that it is possible to modify the
overflow elevation of the Collier dam by removing flashboards. Two model
simulations were run using the furore land use, 25 year-24 hour storm, with the
control elevation of the Collier darn decreased by I foot and 2 feet. While this new
configuration resulted in some improvement of the stages, neither scenario was
sufficient to alleviate the flooding at these two pipes. These pipes are shown on
Figure 3-8.
City staff has stated the complaints have been in the upstream end of this system.
Similar to Problem Area No. l, City staff has indicated that making a connection from
this system under Roseland Road into the ditch that runs along the north side of
Potomac Avenue that eventually discharges into the South Prong would provide the
out_fag relief needed to alleviate flooding.
S:~20582~3054iRegortISect~o n 3.cloc
3-11
Engineering Analysis Section 3
and Deficiency Improvement Alternatives
City staff indicated that construction of a wetland treatment system, or wet detention
pond might be possible in the Boy Scout camp that the Potomac Ditch runs through.
The following improvements are recommended for the Potomac Ditch Improvement:
· Improve approximately 150 feet of the existing lateral feeding into main north
south ditch.
Construct 105 feet of 48-inch RCP under Roseland Road, (in order to utilize
existing drainage easements, the improved culvert will cross Roseland at an
angle).
· Improve approximately 150 feet of the existing roadside ditch from the northwest
corner of Roseland Road and Potomac Road.
Construct a 3-acre stormwater pond on the Boy Scout Camp property. This pond
could provide 6.1 acre-feet of treatment volume.
These improvements are shown on Figure 3-8. This project was broken into two
phases. The first includes the culvert crossing and the improved channels while the
second includes the construction of the pond. The culvert replacement is estimated to
cost approximately $51,000. The storrnwater pond is estimated to cost approximately
$550,000. A break down of the conceptual cost estimates is included in Appendix E.
3.3.3 Problem Area No. 3
This problem, area includes the ditch that runs parallel to and north of Main S~eet.
The tributary area is primarily low density residential on the south side of the ditch
and undeveloped/golf course and airport to the north of the ditch. The area to the
south typically flows through a series of swales into the ditch. Currently, a significant
length of this ditch consksts of two cross sections separated by a dividing berm
roughly 20 feet wide. The City has indicated that they would like to combine these
two ditches into a single cross section.
The model has indicated that a single culvert is overtopping at the upstream end of
this system. The crossing under Easy Street ks shown to have significant flooding (1.2
feet in the 25-year/24-hour storm). The improvement of the divided ditch would
decrease this flooding to 0.9 feet. The structural irLformation used for this culvert was
taken bom the original subdivision plans and there was no associated road elevation.
Prior to developing the alternative to replace this culvert, it is recommended that
survey be obtained for this crossing and the model updated.
There is some question as to the width of the right of way (ROW) associated with this
ditch. City staff was not able to ascertain the ROW width; the divided ditch has an
approximate top width of 68 feet. However when reviewing the parcels GIS
coverage, there appears to be only a 30-foot ROW separating the residential lots along
Main Street with large parcels north of the ditch, which were assumed to be
S: ~.0582~33 ~54/R el~ K~S e c[~o n 3.aoc
3-12
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
associated with the Airport or the golf course. It was agreed upon with City staff that
the 68-foot top width would be used for modeling purposes. Further investigation to
verify the actual ROW width is required prior to any modification to the cross section
being made.
There is flooding Lndicated at the culverts under Airport Drive. It should be noted
'that this set of culverts, twin 48-inch RCP's, were surveyed by City staff using an
assumed benchmark. This served as a reasonably good "place holder" for the cross
drains, the actual inverts should be determined prior to replacing these culverts.
These culverts were replaced with twin 8' x 4' concrete box culverts (CBC).
City staff has indicated that it may be desirable to have a geotechnical stabilizing
material installed along the southern side of this channel, to prevent erosion in the
residents back yards. This form of bank stability is expensive due to the length of the
channel (3700 feet). It should be noted that the maximurn velocity in the future land
use, 25 year-24 hour storm with the new cross section is predicted to be
approximately, 2 feet per second, which is one half the recommended maximum
velocity for sodded cross sections, and just at the maximum for "stiff loam." It is
likely that riprap is not required for protection from erosion, however it would
eliminate the need for regular mowing on the southern side of the channel. Note that
the estimated capital costs do not include an item for geotechnical stabilization.
The following alternatives are recommended:
[] Excavate the center portion of the channel from Airport Drive to immediately
downstream of Collier dam.
[] Replace twin 48-inch RCP under Airport Drive with twin 8'x4' CBC.
[] Construct a control structure at the western end of this new channel.
These improvements are shown on Figure 3-9. The excavation of the channel is
estimated to cost approximately $838,000. A break down of the conceptual cost
est/mates is included in Appendix E.
S:~20582~3054\Report~Seclion 3.doc
3.3.4 Problem Area No. 4
This problem area is located in the south central portion of the model domain. This is
a small tributary that discharges into the primary system approximately 1500 feet
upstream of Elkam Dam. The tributary area is largely low density residential,
however, an off-site basin of approximately 17.5 acres of citrus groves is also tributary
to this ditch. There is a single crossing, Ocean Breeze Street (one 42-inchx54-inch
RCP) that is shown to overtop in the 25-year/24-hour storm by 0.3 feet. It is
recommended to increase the capacity of this culvert as well as to construct a wet
detent-ion pond immediately upstream of this crossing. The City currently owns a
parcel, located at in the block defined on the south by the ditch, on the east by
3-13
Section 3
Engineering Analysis and Deficiency improvement Alternatives
Seashore Avenue, on the north by Periwinkle Drive and on the west by Ocean Breeze
Street that is ideally suited for development into a stormwater park.
The following alternatives are recommended:
· Replace the existing culvert under Ocean Breeze Street with 70 feet of 4S-inch ×
inch elhpfical reinforced concrete pipe (ECRP).
· Construct a 3-acre storrnwater pond with the associated in]et and outlet
structures. This pond will provide 4.9 acre-feet of treatment volume.
The recommended alternatives are shown on Figure 3-10. The replacement of the
culvert is estimated to cost approximately $60,000 (Phase 1) and the construction of
the pond is estimated to cost $440,000 (Phase 2). A break down of the conceptual cost
estimates is included in Appendix E.
3.3.5 Problem A_rea Nos. 5, 6 and 7
These problem areas are all contained within the Stonecrop basin. The tributary area
is primarily low density residential. In the northern portion of the basin, there is
some commercial and medium density residential. This area is essentially served by a
single tributary, which starts in the northern portion of the basin, adjacent to CR512
and then discharges direcQy south. There are several lateral canals, which serve areas
from the east into the main canal. Approximately 1.2 miles from the upstream end,
the major portion of the canal turns to the west and discharges into the South Prong
tkrough the Stonecrop control structure. There are 2 ouffalls to the river located
approximately 0.5 miles to the south. The flow out of these two ouffalls appears to be
associated with local drainage.
Lack of conveyance is the primary problem in the downstream portion of this basin,
specifically the portion o£ the system that runs between Montrose and Majestic
Avenues. This lack o£ conveyance results in a high tailwater condition tkroughout the
upstream portion of the system.
Problem Area No. 5 is located in the northern portion of the Stonecrop basin. There is
flooding indicated at two street crossings: Rosebush Terrace (one 40-inch x 65-inch
CMP) 0.3 feet of flooding and at Tulip Drive (one 44-inch x 72-inch CMP) 0.2 feet of
flooding.
The alternative for this problem area is to construct a stormwater pond. The City
owns two parcels of land in the vicinity of this problem area. The initial design for
the pond made use of both parcels to create a linked system. However, as shown in
Figure 3-11, linking these two ponds would require a significant amount of piping
and two additional road crossings. As an alternative to this, it is recommended that
the City purchase the parcel immediately to the west of the parcel at Rosebush
Terrace and Clearmont Street.
S:~20582~33054~ReperttSecl~on 3.doc
3-14
Section 3
Engineering Analysis and Deficiency improvement Alternatives
TI'Lis portion of the system is tail water dependent. Subsequent to the implementation
of the pond in the storrnwater model, it was determined that the stages were not
reduced significantly (approximately 0.l feet). There were not any obvious 'bottle
necks" constraining the system in the immediate downstream area. While the pond
provides only a sinai/level of attenuation, it will provide some water quality
improvement. Based upon the cost estimate of $489,000 and the fact that there is only
limited improvement of stages, there is no alternative recommended for this area.
The location of this area is shown on Figure 3~11.
Problem Area No. 6 is associated with a lack of conveyance in the Majestic Ditch.
According to the model, the head loss across the Stonecrop Street culvert (two 60~inch
CMPs) is approximately 5 feet for the 25-year/24-hour storm, indicating that these
culverts acts as a me necK. As a result of this, the upstream water surface "bo ......
elevation is sufficiently high enough to cause flooding at two street crossings: Bevan
Drive (two 43-inch x 64-inch CMPs) 0.9 feet of flooding and Laconia Street (two 43-
inch x 68-inch CMPs) 0.6 feet of flooding.
During the development of the alternative for this problem area, it was determined
that the capacity of Majestic Ditch is insuffident as represented in the model. As the
top width of the modeled ditch appears to be the width of the right of way, the only
alternative to obtain the required capacity is to excavate vertical walls and line this
portion of the ditch with sheet walls from Stonecrop Street to Laconia Street. This
type of improvement may not be aesthetically pleasing and can raise some public
safety issues. However, it would reduce flood stages. Additionally, the capacity of
the culverts at Stonecrop, Bevan and Laconia Streets has to be improved significantly.
Specifically, the following alternatives are recommended:
[] Replace the existing culvert under Stonecrop, Bevan and Laconia Streets with 70
feet of three 7' x 5' concrete box culverts (CBCs).
[] Excavate and sheetwall the channel from Stonecrop Street to Laconia Street.
These alternatives are shown on Figure 3-12. The excavation and lining of the
channel and the replacement of the culverts is estimated to cost approximately
$1,400,000. A break down of the conceptual cost estimates is included in Appendix E.
City staff indicated that costs associated with a piped in solution would be of interest.
A conceptual cost estimate was made considering twin 10'xS' CBCs with associated
inlets, this estimate in located in Appendix E, and is referred to as "Middle Stonecrop
- Piped in Version." The cost est/mate was very high, $5.4 million for this section of
the channel. This was due primarily to the cost associated with the CBC.
For problem area 6, the sheet walled version is recommended.
3-15
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
Problem Area No. F is associated with the two ouffa/Ls to the South Prong mentioned
earlier in the text. Similar to Problem Area No. 6, there appears to be a bottle neck at
the crossing of Concha Drive as we]] as the piped-in channel immediately south of
Concha Drive. The head loss is 4.3 feet across these two culverts.
Inu-nediatety west of Clearbrook Street and south of Crystal Mist Avenue, the main
channel splits into two channels, one flowing south, and the other to the west.
Inunediately upstream of this branching there is a culvert under Clearbrook Street
(one 43-inch x 64-inch CMP), which has a head loss of 1.4 feet. West of the branching
is another culvert, under Laconia Street (one 43-inch x 68-inch RCP), which has a head
loss of also 1.4 feet. lAfhile these culverts were not being overtopped, they essentially
act as "bottle necks" and constrain flow in the system.
Towards the east there are two culverts that flood according to the model. These are
the culverts under Caravan Terrace (two 34-inch x 53-inch CIVLP) and Oceancove
Street (one 36-inch x 58-inch CMlD) where flooding depths are 0.7 and 0.6 feet,
respectively. This portion of the system is lar§ely tall water constrained and various
alternatives fa/led to provide a significant amount of stage reduction.
Irnrnediate]y south of the channel that runs west from this area is an agricultural area.
It is further recomrnended that a portion of this grove be purchased and a wet
detention pond be constructed.
The following alternatives are recommended:
Replace the existhag culverts under Concha Drive as we~ as the piped m portion
of the ditch w~th 135 feet of double 60-inch RCPs.
Replace the existing culverts under Clearbrook and Laconia Streets with 60 and 75
feet, respectively of 8 foot x 4 foot CBC.
· Construction of a wet detention pond with associated inlet and outlet structures.
This pond will provide 5.5 acre-feet of treatment volume.
These alternatives are shown on Figure 3-13. The replacement of the culverts, Phase
1, is estimated to cost approximately $380,000. The construction of the pond, Phase 2,
is estimated to cost $840,000. A break down of the conceptual cost estimates is
included in Appendix E.
3.3.6 Problem Area No. 8
This area is associated with the ditch that runs between Caravan Terrace and Rolling
Hills Drive (Figure 3-14). Again, the land use is largely low density residential in th.is
area. There is one culvert at Crowberry Street (one 34-inch x 53-inch CMP) where the
model indicates 0.5 foot of flooding. This system appears to be tailwater constrained.
(The final culvert in this system, under Barber Street, appears to be adequately sized.)
The head loss in the channel from the west side of Barber Street to the east side of
3-16
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
Crowberry Street is sufficient to produce flooding at Crowberry. The only alternative
that was determined to reduce this flooding significantly was to excavate the channel
with vertical walls, and line it with sheet pile. This process is prohibitively expensive
for a single culvert with no documentation of flooding problems. Therefore, no
alternative will be proposed.
3.3.7 Problem Area No. 9
Problem Area No. 9 is located directly across from the Public Works building on Main
Street (Figure 3-15). This area is not included within the modeled domain, however
City staff indicated alternatives for this area are desirable. Due to a lack of
topographic information a detailed analysis is not possible. I-Iowever, conceptual
solutions are discussed below.
There is a fairly large depressional area south of Main Street. During the wet season
lake levels will exceed its banks and overflows to the north, overtopping Main Street.
According to City staff, there are no culverts under Main Street to convey the excess
water. Currently, there is a 51-acre parcel for sale on the south side of this
depressional area in which it may be possible to construct a stormwater park. It is
thought that such a park could reduce or eliminate the flooding across Main Street as
well as provide water quality treatment.
This area is located immediately to the west of the coastal ridge that runs parallel to
the Indian River Lagoon. According to aerial photographs, a series of depressional
areas/lakes run from the problem area to the north. If one considers the USGS quad
map (Figure 2-1), it can be seen that these depressional area appear essentially to be
the headwaters of a tributary to the St. SebaStian River in Roseland. The USGS quad
also indicates that it may be likely, with a significant amount of earthwork to convey
the flow f-rom this problem area south to the 51-acre parcel.
As the depth to water table tends to be quite shallow in the 51-acre parcel, it is
possible that it may be difficult to achieve a change in head between the problem and
a construction pond in the 51-acre parcel. Therefore, a pump station may be required
as well as additional earthwork. It would be a significant capital expense to construct
the system as well as to operate the system.
If one considers the overall flow within this system, it would appear to be more
feasible to allow the water to flow in its historic fashion. The flow to the north should
not increase significantly to the north, as it appears that there is development in
Roseland adjacent to the tributaries banks. There may be the opportunity to work
with both Roseland and the SJRWMD in order to restore and protect the flow way of
this system. In many areas of Florida, water management districts have been working
with local governments to restore such flow ways. It appears that this system is
reasonably undeveloped and may be a prime candidate for such a program.
3-17
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
3.4 Additional Recommendations
3.4.1 Indian River Frontage
The portion of the City that is located between US 1 and Indian River was not
explicitly modeled and is not part of the defined primary drainage system. However,
there are two known flooding problem areas that have been conceptually addressed
in this report. The two areas are located along North Central Avenue and Cleveland
Street, as shown on Figure 3-16. The reported flooding problems are based upon
largely anecdotal information and a more detailed study may be needed prior to
implementation of improvements.
North Central appears to be associated with an upwelling of groundwater onto the
land surface. City staff has stated that the area in the vicinity of the fire station is wet
most of the year. The degradation of the pavement along North Central Avenue is
also associated with this problem. City staff has indicated that ground water tends to
flow in a southeasterly direction, thus the source of this water is likely to be to the
northwest. The problem area is at the sOutheastern base of the sand ridge. It is
possible that groundwater associated with the depressional areas west of the railroad
is migrating to this area. Another possibility is the groundwater that may be stored in
the ridge is being used as a source for this flow. In either case, it appears necessary
that in some fashion this flow be captured in a collection system (i.e. French drain,
open ditch, etc.) and routed into a treatment facility prior to being discharged to the
India~ River.
The second area, Cleveland Street is said to be subject to chronic flooding. City staff
has indicated that the parking lot associated with the Sebastian Sun Newspaper floods
as a result of any significant rainfall event. Concerns regarding the relative elevations
of the parking lot and the existing detention pond were also mentioned by City staff.
Stormwater conveyance improvements for this area may include a collection system
with a small pump station depending upon existing grades. Alternatively, regrading
of the parlcing lot may be required for improved stormwater management. In either
case, a more detailed study and analysis is required to identify where improvements
are needed.
As there is httle room available for any new detention ponds in this general area of
the City, consideration of baffle boxes for stormwater treatment may be warranted.
An important consideration with the placement of baffle boxes is to ensure that there
is a regular schedule for the cleaning and maintenance.
,~
.4.,. Conversion of Existing Primary Canals to Wet Detention
Facilities
Currently a number of existing primary canals are in a compromised position due to a
pressing need to dredge accumulated sediments. These excess sediments have
reduced the hydraulic capacity of the canals as well as provide a source of TSS, which
may ulthnately be washed into the South Prong of the Sebastian River.
$:L20582~330541Re~o~Secdo~ 3.~c
3-18
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
In addition to the build up of sediments, there are several areas along the primary
canals were the failure of the retaining seawalls appears to be imminent. The failure
of the seawalls may result in personal injury and property damage. Failure of
seawalls would also result in the introduction of a sivm~if4cant amount of soft into the
primary canal, thus exacerbating an already poor condition.
Many of the primary canals, Collier Canal for example, pass through residential areas
that have minimal stormwater treatment. During conversations with SIRWMD staff,
the possibility of converting these primary canals to wet detention facilities was
discussed. SJRWMD indicated that the conversion would be an effective and efficient
way to provide stormwater treatment. One would need to ensure that sufficient
retention time is provided, that the control structure allows an appropriate
drawdown of the treatment volume and that there are no negative off site impacts
(flooding).
in addition to improving the water quality from the existing tributary areas, it is felt
that subseciuent to the replacement of the swales with a Miami curb system that these
primary canal/wet detention facilities could provide water quality treatment beyond
that which can be provided local to the swale replacement.
It may be possible to obtaining funding for the dredging of the main canals from
SJRWMD. However, it was pointed out that if these facilities were providing
treatment for subsequent swale to curb replacement there would need to be a
significant degree of overtreatment of the affected runoff. Thus providing a net
J-mprovernent of water quality compared with the current condition.
It is recommended that the conversion of portions of the primary system to wet
detention be pursued. The portion of Collier Canal, north of CR512 has been
identified as a potential pilot area. Additionally, it is recommended that a planning
level analysis of the potential increase in treatment volume be conducted.
3.4.3 Miami Curbing
As noted in Section 3.2.4, the condition of a number of the swales within the City
requires attention. Many swales are excessively deep and difficult to maintain or
contain standing water. Conversely, in some areas of the City, the swales appe~ t,o,
be ClUite effective especially when swales are located in hydrological soil group A .
In these areas it is recommended that the swale system remain in place.
It is recommended that the problematic swales be replaced with a Miami curb system.
It is further recommended that a planning level analysis of the potential decrease in
treatment volume associated with the conversion of the swale system to a Miami curb
system be conducted. The results of this analysis will be compared with the results of
the increase determined in the analysis of the primary system conversion. This will
provide a "balance sheet" of the conceptual net amount of treatment storage provided
within the City following the conversion of the primary drainage system to a wet
8A20582~330541Re pert~ectio n 3.~c
3-19
Section 3
Engineering Analysis and Deficiency Improvement Alternatives
detention/conveyance system and the replacement of the roadside swale system with
a Miami curb system.
3.4.4 Non-Structural BMPs
A very important component of a stormwater treatment program is an effective non-
structural BMP component. Some examples of components of such a program
include:
· Public education / training - training can be provided by a number of different
forums - brochures, videos, trainLng sessions. The content can cover appropriate
use of fertilizers/pesticides, mechanisms of po/lutant generation and delivery,
general discussion of priority pollutants (i.e. nutrients and total suspended solids).
· Operations and Maintenance - improper rnamtenance of various water quality
treatment/conveyance facil/ties can negatively impact both water quahty and
flooding problems.
It is recommended that the City develop a pubhc education program to train and
inform concerned citizens.
S:~20552~3054~Repo~SectJon 3.0oc
3-20
Section 5
Recommendations and Conclusions
5.1 Recommendations
It was noted in several areas of the report that existing or assumed information was
used. For example, in order to keep the cost of the survey plan down, it was assumed
that the open charmel cross sections were correct. This is a reasonable approximation
for a master planning level. Similarly, during the course of model and alternative
development additional survey shortcomings were noted, for example geometric
information for culverts that was not obtained during the field survey, assumed a
more important role. In this case, the City had interns survey culverts, often using
assumed benchmarks. Again, this is a reasonable approximation for a master
planning level.
Prior to proceeding to desig-n, however, it is necessary to obtain more specific
information concerning the geometry of the existing system. Table 5-1 lists the
problem areas and recommended improvements to the primary drainage system.
City staff expressed interest in several areas that were not within the model domain.
These areas include the depressional area south of Main Street, opposite the Pubhc
Works Building and the two problem locations noted in the Indian River La o
Both these areas have been described as ~ ............. g on area.
· mvmg significant ~loomng problems. It is
recommended that these areas be studied in greater detail.
City staff and officials have expressed significant interest m replacing the front yard
swales with a curb and gutter system. It is recommended that a pilot area be
designed and constructed, in order to verify the assumpt/ons made during the cost
estimation. Easy Street has been recommended as a likely location for this pilot area.
5.2 Problem Area Prioritization
The purpose of this section is to establish a prioritized stormwater capital
improvement project 1/st for the City of Sebastian based on the problem areas
identified in this report.
The preliminary ranking of stormwater problem areas was developed using an
assessment criteria-screening matrix. The criteria used to rank the problem areas are:
· Flood Severity
· Public Benefit
Priority
· Permittability
·( Water Quality Enhancement Potential
5-1
Section 5
Recommendations and Conclusions
Construction Cost
The typical evaluation for each problem area included assigning a value (0-10) to each
criterion. These values are based on information collected during the investigation of
the stormwater problem areas, and are intended only to assist in defining priorities.
As more detailed information becomes available, these criteria should be reevaluated
and priorities should be redefined accordingly. Values for each criterion are based on
the following:
Flood Severity
The flooding criterion is based on the severity of the flooding. A value of 0 represents
no flooding. A value of 5 represents minor street and property flooding, and a value
of 10 represents serious street flooding and interior flooding of homes and other
structures.
Priori~
The prioritization of identified problem areas was established by City staff and has
been ranked as: high, medium or low. A value of 0 would equate to a low priority, a
value of 5 represents a medium priority, and 10 represents a high priority.
Water Quality Enhancement Potential
This criterion is related to the potential enhancement of water quality. A value of 0
represents minimal or no potential water quality improvement. A value of 5
represents a moderate water quality improvement, while a 10 indicates a significant
improvement potential.
Public Benefit
The public benefit criterion is related to the number of citizens most affected by the
conceptual solution. A value of 0 means few citizens would be affected by the
improvement while a value of 5 means many citizens would be affected. A value of
10 means that the most citizens would be affected.
Permittability
Permittability refers to the ability of the identified project to be permitted under
current regulatory constraints. An unpermittable project would be assigned a 0. A
value of 5 represents a permit that could potentially be obtained. A value of 10 would
represent an easily permittable or exempt situation. A project that would require
significant dredging in wetlands would be considered unperm/ttable.
Construction Costs
The capital costs presented in this section represent the estimated capital outlay
required to complete the conceptual improvements described in Section 3.2 and
include engineering and construction costs. These cost estimates are conceptual only
and should not be considered as detailed construction cost estimates.
Section 5
Recommendations and Conclusions
0
2
4
6
8
10
Criteria Weighting
Criteria values are based on the following:
Value Capita] Cost
Greater than $2,000,000
$1,ooo,ooo. $2,000,000
SSO0,O00 - $~,000,000
S300,O00 - $500,000
$100,000 - ,$300,000
Less than $100,000
Each of the criteria noted above have been assigned a "weight" that is based on the
relative importance of the criterion to the City. That is, one criterion may be more
important than another. The weights assigned to each criterion were based upon
previous previous studies. The value assigned to each criterion is multiplied by the
"weight" of the criterion and summed to determine the accumulative score for each
problem area. The weights assigned to each criterion are as follows:
Criterion
Weight
Flood Severity 2.0
Priority 1.0
Water Quality Enhancement Potential 1.5
Public Benefit 1.0
PermJttability 0.5
Cost of Construction 2.0
Table 5-2 shows the values accorded to each of the rank/rig criteria described above
for each storrnwater problem area.
5.3 Capital Improvements Implementation Plan
In order to provide a comprehensive summary of the projects noted in this SWMP
and potential implementation dates Table 5-3 is provided. It is noted that several
projects require acquisition of funding from outside agencies and the esffmated
implementation dates are not absolute.
5.4 Additional Recommendations
In addition to the specific improvements recommended above, there have been
general issues identified during the course of this study that should be addressed:
5-3
Section 5
Recommendations and Conclusions
Naming convention of the model should be revised. Currently the naming
convention is based upon the original model. It is somewhat cumbersome and
counter intuitive.
2. Channels should be maintained on a reg-ular maintenance schedule (i.e.
mowed/cleaned), it has been stated by City staff that encroachment o£
drainage right o£ way by construction has hindered access to a number of
charmels, it is recommended that the purchase of specialized eciu/pment for
limited access clearing be investigated.
3. When the City or County replaces a cross drain, "as-built" reformation should
be obtained, including upstream and downstream inverts, material, size,
length and top of road elevations. The model should be updated with this
information as it becomes available. A GIS coverage should be developed for
the drainage system with updated information. Finished floor elevation
coverage should also be developed in order to determine possib~ house
flooding problems. Finally a GI$ coverage with geographically accurate street
locations and names should be developed.
4. Development of/-foot topographic contours for the City. This would aid in
the delineation of subbasins, as well as for the delineation of flooded areas.
5. Establish an interlocal agreement with the County to prov/de regular
maintenance to Wentworth Ditch and associated baffle boxes.
6. Establish level of service for pubhc safety and stormwater management.
5.5 Conclusions
Overall, several problem areas have been identified and alternatives recommended.
These alternatives wig provide reducing flooding stages with in the modeled area.
Adc[itionally, a number of water quality treatment ponds were recommended and
this will result in a reduced pollutant load being delivered to the South Prong of the
Sebastian River and thence to the Indian River Lagoon.
Problem A.rea No. 3
Double Ditch P~r~]ie] to Main St~ee t
~slkr~ted Capita] Cost Summary
City of Sebastian Sto~m~vater Maste:r Pla~
~o? gem No. Units Unit Price
Excavate Central Portion of Ditch (UIS of Airport Road to South Prong)
Clear and Grub
-=XCavatJon Regular 11 0-10
Staked Si/t Fanc:e Type IV 120-10
Soddng 104-130
~hannal Lining - a~ong~o~halde of channeJ $75-1
847-700
Pond Control Structure. change to spillway
FDOT Type E - Drop Structure
, S~cmzc 425.155-10
Outlet Pipe 38 inch RCP N/A
I or/trail 430-112-380
r'ulvert Replacement under Alport Dflve
Erosion Gomrol (Slit Fence)
Hay Bales 104-190
Maintenance cf Traffic - Maintain One Open Lane 104-100
Clear & Gmb 102-10
Jr~taJl doubJe 8' x 4'CBC 110-10
Heaciwa~ N/A
~aokfl[I M atafial/Compestlon
12" Type 'B" St ablJi,7.afJ on SL~base (98' wide) 120-20
6" Limerock Base (37' wide) 180-40
1.5" Type S-1 Asphalt (36' ~de) 285-711;30
Excavation of Materialln Charnel (Upstream & Dov,1~istresm of Culverts) 237-70
Seed & Mubh 120-30
Estimated
Estimated
Total Cost
AC $ 8,600.54 7.5 $ 64,505
CY $ 3,68 23951 $ 88,125
LF $ ;9.49 1572 $ 5,488
SY $ 2.37 2800 $ 6,644
SY $ 40.00 3667 $ 266,667
(Nearest $1,000) ......
-~onlingencyI (20% of Subtotal 1)
Mob~izatio~Demobltization (15% of SUbtotal 1)
Engineering, Survey, & Parm~ng (15 % of Subtotal 2)
TOTAL COST
(1) IncluOee conti'aotor'e overhead and profit ~ WSll a~ rnobi~2abon and etan~arci contingenciee.
Subtotal= $
EA $ 2,153.92 1 $
LS $ 1,500.00 1 $
LF $ 54.27 50
EA $ 1,328.62
Subtotal=
LF $ 2.49 124
EA $ 5.31 21
DA $ 260.06 30
AC $ 8,600.64 0.25
EA. $ 5,435.12 2
EA $ 20,000.00 2
CY $ 6.84 90
SY $ 1,57 152
S¥ $ 11.73 148 $
TN $ 2.94 144
CY $ 1.40 0 $
SY $ 0.12 0
SY $ 2.37 0
Subtotal= $
2,154
1,500
2,714
1,229
432
122
7,802
2,150
10,870
40,000
207
235
1,736
424
$15
$75,450
$102.000
· Oosla do not trlc~do 1 ) replacement or rehabilitation mt non-atormwater Infraet~'ucure (e.g. water cower oabJe telephone otc.) ia not included; 2) any potential haz~'dous material
rerne~iabon; 3) potent/el wet,nde nfliga~on.
"The percentage of i~nd area requked for ROW wa~ multJP#ed by the market value for each oorreepond~ng pamel. The value mhewn i~ the aura of the values for each paroal within the required ROW.
HOME O~ P//.ICAN L~I. AhlD
City of Sebastian, Florida
Subject: Reguest for authorization for
controlled burning activities by Forte
Macaulay Development Inc. for the
Sebastian River Landings Subdivision
located at the intersection of County Roads
Agenda No. (~3. 0 ¢ fi-
Department Origin: Growth Management
Tracy E. Hass~
,/ Date Submitted: July 15, 2003
r,S~rrlt~~:~ a4~ ~' For Agenda of: July 23, 2003
IExhibits.' Secti6~ .....42-48 Code ofI '~---r.~7, ~'~'~ ~"' ' ~ Ordinances, Indian R/ver Fire Services Division Approval Letter.
[ EXPENDITURE AMOUNT BUDGETED: APPROPRIATION
[ REQUIRED: None REQUIRED: None
[None
SUMMARY
Consistent with Sebastian Code of Ordinances Section 42-48, Control of Open Burning (attached
hereto) is permitted within the City via compliance with the regulations stipulated therein, and
upon prior authorization of the City Council.
Forte Macaulay Development Inc. recently submitted a request for controlled burning of
vegetation to be removed from their 72-acre development, known as Sebastian River Landings,
which is located along the intersection of County Roads 510 & 512. The property is of sufficient
size to accommodate burning activities consistent with all provisions of the aforementioned code.
Further, by burning the material, as opposed to hauling off-site, the contractor will be able to
greatly reduce the number of truck trips required along city streets. As truck traffic tends to
adversely impact the roads, as well as quality of life for residents along said roads, staff prefers
all options available to reduce the total number of truck trips traversing city streets.
Additionally, the Indian River Fire Services Division has issued preliminary approval of the
request consistent with County regulations, and the applicant will be required to obtain a daily
authorization from the Fire Department and Department of Forestry prior to commencing with
burning activities. Representatives from Forte Macaulay will be present to answer questions that
may arise concerning the above-mentioned request.
RECOMMENDED ACTION
Consistent with Section 42-48 of the Code of Ordinances, staff recommends City Council
authorize Forte Macaulay Developments request for controlled open burning activities.
~,]verum~sn Page 1 of 2
Sec. 42-48. Control of open burning.
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(a) Open burning restrictions. No person shall cause, suffer, allow or
permit open burning except as provided herein. No person shall fail or
refuse to take all reasonable and necessary steps and precautions to
prevent open burning upon any premises owned, occupied or under control
of such person. No person shall fail or refuse to take all reasonable and
necessary steps and precautions to prevent open burning upon any
premises owned, occupied or under control of such person. No person shall
fail or refuse to take all reasonable and necessary steps and precautions to
extinguish or otherwise terminate and abate any open burning which has
originated through any cause whatsoever upon any premises owned,
occupied or under the control of such person or upon premises upon which
such person is carrying out any operation or activity.
(b) [Exceptions.] The following are exceptions and restrictions against
open burning:
(1) Campfires used solely for recreational purposes, warming fires
for outdoor workers, fires for noncommercial cooking, and small fires
for ceremonial purposes are allowed anywhere within the city
without any permit from any governmental body provided that the
fire does not create excessive smoke or cause a nuisance in any
manner. Small household trash and household paper product fires
are prohibited.
(2) Open burning of vegetation and wood materials resulting from
land clearing. Open burning of wood and vegetation piled up during
a land clearing operation may be permitted provided all of the
following conditions are complied with:
a. The burning shall first be approved by the division of
forestry, the fire chief and city council; in order to approve a
request to allow open burning under this subsection, the
city council must find that it is in the public interest;
b. All of the requirements of chapter 17-5 of the Florida
Administrative Code must be met;
c. An air curtain incinerator permitted by the state and
county must be utilized in connection with burning of
materials;
d. The fire shall be at least 1,500 feet from the nearest
occupied building and at least 150 feet from the nearest
public road;
e. The piles of materials to be burned shall burn out
completely one hour before sunset;
f. Burning shall be conducted only on days of Iow
pollution potential, and only between the hours of 9:00 a.m.
and 4:00 p.m. on such days;
g. Smoke shall not blow over a road to obstruct vehicular
traffic;
h. Air traffic shall not be obstructed;
i. Prior authorization shall be obtained from the division of
htt~://~~ve~ub~is~~munic~de~c~m/~/~~~xt~d~~/~nf~base22/~/c3~/c4b/c59?f=-t~m~~ates&~n=a~t~~~ 7/17/2003
LivePublish
Page 2 of 2
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forestry, the chief of the fire department and the city building
official;
j. Only clean fuel not containing garbage, rubber, plastics
or other refuse shall be allowed for the start-up of fires; and
k. The burning of tires, other rubber materials, roofing
materials, plastics and creosoted wood are prohibited.
(3) Open burning shall be allowed by governmental agencies
when necessary to accomplish a police-power purpose, upon
approval by the city council. In the event that an emergency exists
that does not provide time to obtain council approval, such as a fire-
prevention emergency encessitating a controlled burn, the approval
may be granted by the city manager.
(c) Cancellation of fires. Any police officer, fire department officer or code
enforcement officer of the city may order the immediate termination of any
outdoor fire within the city limits if weather conditions change, whereby a fire
may constitute a danger of wildfire, air pollution or other nuisance.
(Code 1980, § 11-19; Ord. No. O-96-16, § 1, 10-9-96; Ord. No. 0-99-37, 12-
1-99)
Cross references: Streets, sidewalks and other public places, ch. 90.
http://livepublish.municode.com/8/lpext.dll/infobase22/1/c30/c4b/c59?f=-templates&fn=alt...
7/17/20&~
De
jo]
Date:
Sent To:
Attn:
Fax #:
17/10/03
n King, Director of Emergency Services
Ernest McCloud, Fire Chief
Bureau Chief Dale Justice
Battalion Chief Ed Phme
Battalion Chiet' Dan Dietz
Battalion Chief John Freeman
P1]one: (772) 562-2028
Fax: (772) 770-5117
Fax Cover Sheet
!
From:
J~ff Dig,s, Capt
One Cover ~heet Plus 7
Comments:
questions.
Sebastian Building Department
'eorgeB Director
onacci,
"{72-589-2566
Pages= 8 Total Pages
Please call 772-770-5121 X 3025 if there are any
Indian River County
:artment of Emergency Services
Fire Division
Indiar t~iver County
Dep~ itmen taf Emerson cy Services
.Firel Prev, e,n, tion Bureau
Fire In~pcctlon /Plan Review/Education/Firc Investigation
July 7,2003
Forte Macaulay
Development ConsulI mrs, Inc.
1688 West I-I/Discus ]tlvd.
Meli~ourne, Florida 3 2901
Dear Mr. Darin Zabo
JUL f o 2oo3 '1
We are in receipt of e request For permission to conduct a controlled burn with use of
an air curtain incirm: trot on 72 acres of land located at the SE comer of CR 510 & CR
YOu have provided usWitla a copy of the sea/ed warran£y deed of ownership cot tl~e
'prOperty, a sahsFacto~y list of equipment that will be present during a~d for the
operation/control of t ~e burn and have agreed in writing ro the operational requirements
or' the I.R.C. Fire Pre',en ti on Bureau.
TI-ds Bureau has no ol
City of Sebastian and
Sincerely,
Jeffrey P. Diggs
Captain, Fire h~spectc
~.jcction to permitting this burn contingent upon approval by the
the Division of Forestry.
City of Sebasdart B uilding Depart-ment
Gem-ge Bonac:i, Director
I500 Old Dixie Higi,!way, Veto Beach, Florida 32960 (56I) 770-5121 Fax ($6I)770-5117
Cc:
07/01/200~ 10:~? FA% 3~1 9S4
Facsimile
TO'.
FROM:
DATE:
Memora
Copt, Jeff Diggs
Indian River Coat
772.770.5117
Oarln Zabor
July 1, 2003
Jeff:
I would like t~ request your approval
512. This property is an existing ova
We will be using an eadh pit with an
take approximately Nyc montlm.
A gaily call will be placed at I~:20 AM
open pit burning will be followed, InclL
Al! state and ilncai permits for cons
temporary access of CR 510, the apl:
Aisc, I have attached a Warranty De~
Following is the list of equipmentthat
Bulldozer
Track Backhoe
Fronted Loader
Off I~ad Dump
The contractor performing the w~rk I~
Brown Corp, Construction C
13603 Granville Avenue
Clearmont. FL 34711
(407) 656-3434
you have any questions, please fe
.hank you.
adh
EVANS BUTLER.
t~J. uul
FORTE
ACAULAY
OM~ I/~LI~I~N~II~SUI..?,4J~, ! NC:.
ndum
~ty Fire Department
F to conduct an open pit burning on 72 acres of land iocated at the SE comer of CR 510 & CR
mn orange grove and is being developed int~ a 209 lot single-family residential subdivision.
air incinerator for burning. Burning is anticipated to begin the third week in July and should
m 77.562,2028 ex1. 3007, Ail Indigen River County Fire Department regulations pertalntng to
ding no burning on county holidays or weekends.
ruction have .been obtained. I have included a site plan for the property which shows a
mximate location of the bum pi~s and the location of the nearest tim hydrant,
d as proof of ownsrsNp and the Cit7 of Sebastian's Fire Prevention and Protection codes..
will be located on
ntractlng, Inc,
fee to contact me at 321,626,9101, which I can be reached at during the day or mvenlng.
321.9S3,3300/FAX 321,984.2890
1688 West Hibiscus Blvd,
Melbourne, FL 32g01
o?/ol/~oo~ i3:68 FAX ~21 984
_.L5®
Pamela S, Canary, ~.L.C.
Hrst Ame~n Title
2001 ~ Avenue, Suite 108
Veto Beach, FIodda 32960
561-794-9855
File Number. 02-1001
This Indenture, made Jan~
610/S'12 Holdings, Inc., a F
Florida. whose post office
Sebastian RIYer Landing,
1688 West Hibiscus t~lvd.
i Witnasse'J% that
· ($I0.00), to It in hand
grenfell, bargained and
and being In the Count
Parcels 2 AND 3 (31-3
Commencing at the S~;
along th8 South line of
2890
e~ npleyee of
,ompany
EVANS B%rfLER
IN THE RECORDS OF
JEi=FREY K. BARTON
CLERK C1RCUIT COURT
INDIAN RIVER CO., FLA.
CORPORATE. W,,ARRANTY DEED
Iorlda Corpo~tlon, a Corporation existing under the laws of the Sate of
addre~ is P. O, ~ex 690277 - V~o Beach, ~ 32969-0277, G~ter and
L,~C. a Florida Limited Liabilt~ Company whose post office addr~s is:
ta]~ourna, Flortda 32901, Gan[ea.
said Grant. r, for and in consideration of the sum often and No/100 Dollam
3aid by the said Gmn~ee, the ra~ipt whereof ls hereby acknowledged, has
sold to the said Grantee forever, the following described land, situate, lying
of Indian River, State of Florida, to wit:
~ uuM
-23.00000-5000-00005/1 AND 31-38-23-00000-5000-00005/2)
~t. hwes[ corner of Section 23, Township 31 South, Range 38 East; thence
;aid Section 23 North 8g'50'51" East to the East Right-of-Way line of State
Road 5t0 according to, Ihe plat thereof as recorded in Plat Book 11, Page 30 of the Public Records of
Indian Rive fy, F Grids for 65_41 feet;, thence along [he said East Right-of-Way North 00°12'52"
for 11521 feet ~ ~e ~olnt of Eegfnnlng', thence from the Point of Beginning cuntlnue along said Eas[
Right-of-Way No~ 0¢D9'49" West to a point 600 feet SoU[~ ¢ the Soo~ Rlght-oRWay line of S~te
~ad 512 as plaEed for 540.78 fee~ thence NeKh 8g'50'ff 1" East f~r 580;00 feet: ~ence Nsrth
00°0g'4g" West to the
for 68g,13 feet; thence
00'0g'4g" east for 1
described in O.R. Boo
West to a point that is
With the South line of
asr for 428.83 feet;
Parcel Identlfi~-atlon
Subject t~ covenants
And the said
agalnst the lawful claims
In Witness
qerth line of the Southwest quarter of the Southwest quarter of said Section 23
along said North line North 8g'55'02" East for 652.37 feet; thence South
4.37 feet;, thence North 89°53'45" West to [he East Ilne of Ihe propert7
K 839, Page 0g77for 451.72 feet;, thence along sold East line North 00009'49'.
8.55 chains from the South line of Section 23 for 430.03 feet;, thetlce parallel
;aid Section 23 South 89"50'51" West for 313.50 feet4 thence Seu~h 0¢09'49"
~nce North 8g'53'45" West for 387.16 feet to the Place and Point of Beglrlning.
lumber: 31.38-23.00000-5000-00005/I and 31.38.23-00000-5000-0000512
cnnditlons, restrictions, easements of record, and t~es for the current year.
ranter Coos hereby fully warrant the title to said land, and will defend the same
,f all persons whomsoever.
~cuted In [ts name by
reef, the said Grantor has caused this Instrument
D7/01/2003 13:SB FAX 221 98A
Its duly authorized officer anl
Sigl~eC[, sealed and delivere,
Wime~
Print
~ UUI
caused Its corporate seal to
in the presence
jUL
![BY':
first above
... $10/512 Holdings, Inc., a Florida Corporation
(Corporate Seal)
07/01/2003
14:00 FAX 32! ~84 .~gg0 EVANS BUTLER
State of F~orida
County of indian River
THE FOREGOING ~NSTRL ~E~ WAS ACKNOWLEDGED before me on Janua~ 03, by
Jack L. Davis, as pmsiden~ ~f
~e State of Florida, Whoj[~ ~erson~lly known to me or has prgdu~d a valid driver's Ii~nse
identification,
Notary Print Name
My Commission Expires:_
Psgc ;~ n[ 3
O?/OB/~O0,
jUL !. 0
I..~¥OUT
m
t
SE BASTIA,~ 'R. IYER.
1/4
HOME OF PF. L1G~N
City of Sebastian, Florida
Subject: Purchase Playground for
Agenda No.
Dept. Head:
Finance:
General Services:
George St. Park and Filbert St. Park.
~Ap~!oved. !or/S ubm. ittal by:
Exhibits' Price Quotes and
EXPENDITURE
REQUIRED: $60,407.20
Date Submitted: June 16, 2003
For Agenda of: June 23, 2003
Drawings from Contract Connections
BUDGET AVAILABLE: 1 APPROPRIATION
$93,905.00 REQUIRED: None
.Back~round
Staff is in the process of developing George St. Park and Filbert St. Park. Both of these
Park plans call for playgrounds. George St. is schedule to have a small playground and
Filbert St. will have a larger playground. The attached diagrams show the different
components in each playground.
We can purchase BCI Burke playgrounds from Contract Connections Inc. located in
Jacksonville and Pembroke Pines, FI. with pricing from the Palm Beach County School
District Bid # 01C - 122. The price of the playground for George St Park is $25,554
and the playground for Filbert St. Park is $34,853.20. This pricing reflects the Palm
Beach County School Contract with a 15% discount off the BCI Burke Playground, Park
and Recreation catalog price. Contract Connections is a reputable company that we
have worked with in the past.
SUMMARY
Move to purchase two playgrounds from Contract Connections of Jacksonville and
Pembroke Pines FI. for the total of $60,407.20. ($34,853.20 for Filbert St. Park and
$25,554.00 for George St. Park) Pricing from Palm Beach County School District Bid #
01C-122B.
Quote No
Version No
Quote Date
Today's Date
Sale~peraon
Entered By
$hip Via
F,~ctory
QUOTE TO:
aeba~lan Parka & Re~
8ebastlmn, FL
Attn: Chrh;
Phone: 77E-388-4401
Fax: 772-~g-~2Dg
014 904249817? P. ~2
1O0012663
2
07/1ti/2003
07fl 6/2003
Jack D~zoba
Best Way
BCI Burke, LLC
Burke. Custom gedes 2000 Cuadom Play ~u~ ~10-13602
8~Mil In--n.: PH~ p~ ~r~O di~. FOB Fa=~. 8hippl~ M
~. P~ (n=~d~: t~ D~ount ~ Pilm ~h Coun~ 8thai
F~hL
P~ E~lud~: ~e, 9u~u~i~, ~ ~p, ~
Tax.
*P~ Ch~
Contract Connection Inc.
[] 504 South 2nd Street
JackBonville Beach, Florida 32250
Voice: 904-246-5353 Fax: 904,-249-8177
PO Box 848254
Pembroke Pines, Florida 33084-0254
Voice: 954.925-28~0 Fax: ~54-925~0800
Seba~tlan Perk~ and Recreation
1380 Baker ~t.
~ebastian, FL 32~8
A~n: Chris Mo~y
~one: ~2-38~01
Q~nt~ Un~ Prl~ Dil~u~t
Amount
"
Materiel Subtotal: $16,966.00
Tax: $0.00
Installation Chrgs: $5,986.00
Freight: $2,800,00
Other:
[ ..... "Tota!.=.,.$25,554,00 ....... !
Pleaae Refnlt Ali Pay _manta to
~embmke Plne~ Office
Office: Jax Tex Exempt: Yel
Payment Terms: Net 30 Days
Approval and acceptonce of thio propoaal may b. executed by lignlng
below and ~xi~g ~ck to ~e ~ ~eok~ above,
~7/16/2003 14:04 19042'49S177
07'08,/200{~ ia;06 Pti[ ~0 921
COHTRAOT CONN£CTION PAGE 82
~C! ]~,~II~E CO~?;~NY LLC -* CCI J~¢I~.qO~WILI_~ ~004
7-8-03
CONTRAC]' OONNECTION~
SERIES 2000
SITE PLAN
DRAWN DY: J. UELMEN
GEORGE STREET PARK
SEBASTIAN, FL
PO Ba~. B4G FOnd dU L~C. Wiscansin 54~,~054e
PROPOSAL
JUL-15--~005 8~ :~5 PM
Quote No
Version No
Quote Date
Today'e Date
8ale~pemon
Entered By
Ship Via
......
QUOTE ~:
60~ITRAC:TCONNECT I ON 90424'~81 T? P. 01
I II]l
100012853
Jack Dzoba
Leigh
Be~t Way
:BCt ,.B.u~e, LL¢
Seba~thn ParRs
t226 Main
9ll~altiln, FL
~n: Chr~ M=~hy
Phone: 7~2-3a~01
F,x: 77~-5~9~209
Contract Connection/nc.
[~ 504 South 2ecl Street
Jacksonville Beach, Florida 32250
Voice: 904-245-6353 Fax: g04.249-8177
[] PO Box 848254
Pembroke Pines, Florida 33084.0254
Voice: 954-925-28D0 Fax: 954-925-0800
JO8
NAME:
Sebastian Parks and Recreation
170 Filbert ~t.
Sebastian, FL 32gB8
A~n: Ch~ McCa~hy
Phone: ~2-3M~1
_Vendo. r...Oetalog Deecrlption
Burke-Custom ~erles 2000 Custom Play ~moture #10-t 3571
~. ~ iflGifld~: ~ O~ount ~r Pm~ Beth ~u~ ~h~l Oiut~
BM ~40-t;2B. ~ndn~ Bu~e ~lo~ and U~riatm. ~8MI~ and
~PW Ch~ C~m.
ml~wl~ ~r d~ done ~ untuned I~. In ~l e~m ~
~~ or ~er o~ am ~fld u~er ~, ~lt of ~mov. l Mil
Quantity Unit Price Discount Amoun~
1 ~;27,872.~0 15,00% $23,69'f
Material Subtotal: $23,691,20
Tax: $0.00
Installation Chrga: $8,382.00
Freight: $2,800.00
Other: $0,00
......... Total,:$34"8 .3 20 ........ ...,I
PleaM Remit All Pavmentt.to
Pembroke Pines Offi;~
Office: Jax Tax Exempt:
Payment Tan. ne: Net 30 Days
i
I r~. mgmng eno mOOelXing trle Quol~tlon above alSO &cknowledges nooe Lin !~.--_=: ~
.---. ............. _. . ........ _.. ,. .-- ,,,,.,,,. ~.~rLj~....~. .....
Approval and acceptance of thl~ proposal may be executed by signing ,,~ ~ ,/// "
below and flxtr~l back tD the office che(~ked above. ~ '-' .7' ........
Company: ... . , _. Date: - .... (bmuing Dfflcer)
Authorized Purchaser: Title: Page I of 1
CONTRACT C:ONNECTI CIN
PAGE
8ERIES 3000
SITE PLAN
DRAWN BY: M. FENRICK
BCI BUrke Oompa,ny, LLC
FILBERT STATE PARK
8EBASTIA, FL
7-?-03
·
1 B.1357!
PROPOSAL
l'tOME OF PELICAN ISLAND
AGENDA TRANSMITTAL
Subject: REG Architects Amendment
Exhibits: Amendment
Agenda No.., 03. {(P 0
Department Origin: General Services
General Services Administrator: '~ ._ J~/~ .....
Finance Director: /),!~[J '.~tA~J~4~/
Date Submitted: July 16, 2003
For Agenda of: July 23, 2003
with Exhibit A & B
as to budget only
EXPENDITURE
REQUIRED: $114,000
$200,997
AMOUNT BUDGETED:
$6,365,353.52
APPROPRIATION
REQUIRED: None
SUMMARY
As part of the design review process by representatives of various departments, final City Hall design increased in size
by 4,511 sq. fi. over the original estimates. The increase was primarily the result of trying to design office & meeting
space to accommodate anticipated growth and subsequent spatial needs over the next 15 years. Therefore, as outlined in
attached REG Architects letter dated June 16, 2003, Exhi. 'bit ^ , Staffis recommending approval ora $114,000
increase in architectural fees for additional services by REG Architects.
Because REG Architects is designing City Hall & the Police Department, including landscape etc, it makes sense for
continuity in architectural design to flow through into the Municipal Park to be located behind the new City Hall/Police
Station. REG Architects has extensive experience in park design so are well qualified for this "additional service" to
their existing contract. Therefore, as outlined in attached REG Architects letter dated June 16, 2003, _Exhibit B,
Staffis recommending approval of the $200, 997 Architects Fee, which will also include design of the western
community buildings. It should be noted here that this arrangement will allow construction and completion of all
facilities at about the same time, park included. Renovation of the western community buildings will commence as funds
are made available.
All fees include both architectural design work and engineering services.
Substantial additional information pertaining to this project will be presented to Council at the August 27, 2003 regular
City Council meeting, such as final budget numbers, and final confirmation of Suffolk Construction as our construction
manager at risk, as well as other details surrounding the city hall municipal complex.
RECOMMENDED ACTION
Move to authorize amendment #1 to agreement between the City of Sebastian and REG Architects, Inc.
AMENDMENT NUMBER ONE TO AGREEMENT
BETWEEN OWNER AND ARCHITECT
TH/S AMENDM]ENT made in modification of that certain AGREEMENT BETWEEN
OWNER AND ARCHITECT dated the 19th day of April, 2002, and the addenda thereto, by and
between the CITY OF SEBASTIAN, a municipal corporation of the State of Florida, ("City")
and REG Architects, Incorporated, ("REG"), provides as follows:
1. Increase in Scope of Work under Addendum Number Two. The size of the
structure to be designed under ADDENDUM NUM]3ER TWO TO AGREEMENT BETWEEN
OWNER AND ARCHITECT has been increased at Owner's request as set forth in the attached
Exhibit "A", resulting in a significant increase in the Scope of Work. Accordingly, the maximum
compensation for services provided under said Addendum shall be increased by one hundred
fourteen thousand dollars ($114,000.00) for a new "not to exceed" professional fee limit totaling
seven hundred one thousand seventy-eight dollars ($701,078.00).
2. Additional Services. Architect shall perform additional services in the design of
the community park adjoining to and integrated with the Project, as well as renovation of the
ancillary buildings to the historic City Hall building, as set forth in the attached Exhibit "B", and
as compensation for said additional integrated services Architect shall be paid additional fees and
reimbursable costs in the amount of two hundred thousand nine hundred ninety-six dollars and
fifty-five cents ($200,996.55).
3. All remaining terms of the Agreement, as modified through Addendum Number
One and Addendum Number Two thereto, shall remain in full force and effect and shall apply to
the additional services performed hereunder.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the da5'
and year first above written.
ATTEST (SEAL):
THE CITY OF SEBASTIAN
Sally A. Maio, CMC
City Clerk
By:
Terrence R. Moore, City Manager
Approved as to form and legality for
reliance by the City of Sebastian only:
REG ARCHITECTS, INCORPORATED
Rich Stringer, City Attorney
By:
Rick Gonzales, AIA
Its President
June 16,2003
Paul Wagner
General Services Manager
City of Sebastian
1225 Main Srreef
Sebastian, FL '32958
Sebastian City Hall ancl Police Station
Increase in City Hall Scope of Work
Dear Mr, Wagner:
We are submitting this additional service proposal to the City of Sebas£ian for the City Hall, due
to an increase in the Scope of Work. The City Hall Building has increased in size 21%, from
21,340 SF to 25,85! SF, by request of the City of Sebastian, which has also resulted in additional
sitework required for this project, as well. According to Section 3.3.2, "sign/ficant change in the
Project including, but not limited to, size, quality, complexity, the Owner's schvdule or the
method of bidding or negotiating and contracting for construction" resuks in a change in services
for this project.
The increase in the Scope of Work has into'eased the construction budget from $6.1. million to
$7.3 million, resulting in an increase of contracted fees, basc~ on 9.5% oft he total construction
budget. $ i .2 million x 9.5% -- $i 14,000.00 increase in fees.
Paul, if the above fees for this additional service for the increase in the Scope of Work, please
accept and authorize us in writing as Amendment No. Three to our existing AIA contract.
Thank you once again for the opporttmity to serve the City of Sebastian!
Sincerely,
S, INC.
120 SOUTH DIXIE I'IIGI-!~/AT: STE, 2~1
~£ST PALLS, BEACH 3~401
~HONE: ~1 6~9-2~83 * FAX~ 561 ~5~-5546
MAIL~REGARCH.~OM
EXHIBIT
A
TOTAL' P. ~2
REG ARCHITECTS INC
ARCHITECTURE * INTERIOR DESIGN * PLANNING
ADDITIONAL SERVICE PROPOSAL
City of Sebastian Community Park Phase I
REG No. 02-005
June 16, 2003
Paul Wagner
General Services Ivianager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
RE: Sebastian City HaH and Police Station
Community Park Phase I Additional Service
Dear Mr. Wagner:
We are submitting this additional service proposal to the City of Sebastian per the request of the
City of Sebastian. The addition of the Community Park Project includes the renovation of the
existing western community buildings, as well as some garden features, park
security/incorporation of security cameras from the existing police station. We propose fees for
this additional service, as follows:
Task I: Preliminary Design, Design Development, Construction Documents and
Permitth~g/Biddin~ Assistance
With the approval of this additional service, we will proceed with preparing Task IA,
Preliminary Design of the project to include site plan, floor plans and elevations
concurrent with a preliminary Opinion of Probable Cost for review with staff and
council.
With approval of Preliminary Design Task IA, we will proceed w/th the development of
Task lB, Design Development to include site plan, floor plans, elevations, sections,
outline specifications conceptual engineering and a development Opinion of Probable
Cost for review with staff and council.
With the approval of the Design Development Task lB, proceed with the final
preparation of Task IC, Construction Documents and Specifications for all on site
requirements of the project as they relate to civil engineering, landscaping, hardscape,
irrigation, architecture, structure, mechanical, electrical, plumbing and fire protection
engineering services of all built components. Prepare final Opinion of Probable Cost for
review with staff. Review £mal Task IC, Construction Documents up to three times:
25%, 75% & 95% completion phases. ~%Y~-~*~".
120 SOUTH DIXIE HIGHWAY, STI~. 201
WEST PALM, BEACH 33401
PHONE: 561 659~2383 · FAX: 561 659-5546
MAIL@REGARCH.COM
AA~0002447
EXHIBIT B
1 of 3
City of Sebastian City Hall and Police Station
Commumty Park Phase I Additional Service
REG No. 02-005
june i6, 2003
Page 2 of 5
Task Il:
With the approved 95% completed Task IC, Construction Document package, submit
to City for final review and building department "pre-permit" comments. Incorporate
comments into final 100% complete package. Assist the City w/th review of the
construction contract prior to award.
Construction Contract Administration
Assist the City with the administration of construction to include bi-monthly on-site
job meetings to monitor quality of work and review- pay- applications. Prepare
meeting minutes and prepare field reports, as required. Review requests for Change
Orders and provide direction for the City's use. Prepare final punch lists at 30 days
prior to completion and at fmal completion. Monitor the construction schedule and
provide input as required.
B. Prepare final close-out of the project to include final review of conla'actor's as-builts,
warranties and manuals.
C. The Architect and Interior Designer will assist with installation and coordination of all
interior finishes, furnishings and accessories as purchased directly by the City.
D. Return after move-in and acceptance of the project through General Contractor to
perform a walk-through prior to the one (1) year warranty expiration to assist the City,
if necessary, with preparation o£pre,warranty expiration repair/punch list.
It is our understanding that the construction budget for the new community park, park
security/cameras is $1,735,490 million, with the renovation of the western community buildings
being $275,000. Our fee of 9.5% of total construction estimate will be $190,996.55
Community Park Phase I Additional Service
Task IA Preliminary Design
Task IB Design Development
Task IC Construction Documents
Task ID Bidding/Permitting Assistance
Task Il Construction Contract Administration
SUBTOTAL
Plus
1.5% = $ 30,157.35
2.0% = $ 40,209.80
3.5% = $ 70,367.15
0.5% = $ 10,052.45
2.0% = $ 40,209.80
$190,996.55
$ 10,000.00
TOTAL
Design thru Construction of City Hall 9.5%
Flat Fee Budget for Reimburseable* Expenses
(*Federal Express, Photocopies, Travel, etc)
Community Park Architectural and Engineering Services
$200,996.55
120 SOUTH DIXIE HIGHWAY, STE. 201
WEST PALM, BEACH 33401
PHONE: 561 659-2383 · FAX: 561 659-5546
MAIL(~REGARCH. COM
AA-0002447
EXHIBIT
2 of
B
3
City of Sebastian City Hall and Police Station
Community Park Phase I Additional Service
REG No. 02-005
June 16, 2003
Page 3 of 3
Paul, if the above fees for this additional service for the Community Park, please accept and
authorize us in writing as Amendment No. Four to our existing AIA contract.
Thank you once again for the opportunity to serve the City of Sebastian!
Sincerely,
PEG ARCHITECTS, INC.
esment
120 SOUTH DIXIE HIGHWAY, STE. 201
WEST PALM, BEACH 33401
PHONE: 561 659-2383 * FAX: 561 659-5546
MAIL~REGARGH.COM
AA-0002447
EXHIBIT B
3 of 3
HOM~ O~ PELICAN ISLAND
Subject: Construction of Two Piers
and Related Shoreline Restoration at
Riverview Park
A~~i~ger
Terr'F'er~ce R. Moc~/ '/ ' --
Agenda No. ~ 3.0 0 7
Department Origin:
General Services:
Finance Dept.:
Date Submitted: July 15, 2003
For Agenda of: July 23, 2003
Exhibits: Bid Tabulation Sheet
EXPENDITUR~ REQUIRED:
$258,035
AMOUNT BUDGETED:
$323,912
SUMMARY
APPROPRIATION REQUIRED:
None
The City's capital improvement project calling for the design and construction of two
new piers combined with shoreline restoration at the Riverview Park location is
partially funded by a grant agreement with the Florida Inland Navigation District
(FIND). Terms of the grant funding provide that FIND will contribute 40% of the total
cost of the project up to a maximum amount of $170,000.
After several studies and design efforts, and further extensive discussion and guidance
by City Council, permits are in hand from ACOE (Army Corps of Engineers) and
FDEP (Florida Department of Environmental Protection) that allow the project to go
forward in compliance with the terms of the submerged land lease. The work consist of
the North Pier 502' long, and the South Pier 450' long. The South Pier will
accommodate approximately 26 vessels, (8 finger piers ~ 15' long, and 4 finger piers
~ 20' long) and the work also includes restoration of the shoreline. Infrastructure will
be incorporated into construction to accommodate future expansion of slips, as well as
other features the City of Sebastian may wish to offer at a latter time (eg. overnight
mooring, etc.). Substantial completion of construction activities for the project is
anticipated on or about September 30, 2003.
Sealed bids were solicited from qualified contractors specializing in pier construction.
Four bids were received as shown on attached Bid Tabulation Sheet. The lowest
responsive bidder is Summerlin Seven Seas, Fort Pierce, FL, who is well know to Staff
as a reliable contractor, and has done work for the City on prior occasions. Their bid
amount is $258,035. ~
Staff recommends awarding a contract to Summedin Seven Seas for the Shoreline
Restoration, and construction of two (2) piers at Riverview Park.
RECOMMENDED ACTION
Move to approve the award, and execution of a construction contract for two new
piers and related shoreline restoration at Riverview Park to Summerlin Seven Seas,
in the amount of $258,035.
BID TABULATION
SHORELINE RESTORATION, PIERS and DOCKS
BID OPENING: July 15, 2003 at 2:00 PM
CONTRACTOR
BID PRICE
SUMMERLIN SEVEN SEAS INC.
DOCKSIDE BUILDERS
CUSTOM BUILT MARINE CONSTRUCTION INC.
SHORELINE FOUNDATION, INC.
$ 258,035.00
380,000.00
525,552.00
871,711.00
Purchasing
HOM£ OF P~LICAN I~LAND
City of Sebastian, Florida
Subject: Update with regards to potential
locations for the historic train depot.
EXPENDITURE
REQUIRED:
None
Agenda No. (~9 3,~ [ 3 ~9
Department Origin: G~j:,,owth
Tracy E. Hass ~ Management
Date Submitted: July 16, 2003
Fo__.r Agenda of: July 23, 2003
AMOUNT BUDGETED: APPROPRIATION
None REQUIRED: None
SUMMARY
Per direction of the City Managers Office relative to potential sites for locating the historic train
depot, Growth Management Staff reviewed potential locations along the Florida East Coast
Railroad by evaluating availability, sufficiency in size to accommodate such a facility, and those
providing easy public access. After researching the topic, it has been determined that three viable
options exist with reference to logical locations for the historic train depot. Each site is
promising yet challenging, but each is also a realistic possibility.
From information available to this office, it has been determined that a train depot was once
located along Main Street immediately east of the existing rail line behind what is now the
Coldwell Banker real estate office (referenced on attached map as location #1). Unfortunately
the parcel is not owned by the city, but as it so happens the referenced parcel is for sale, and may
be securable as a potential site for the historic train depot. Additionally, the site is of sufficient
size to accommodate not only the train depot, but also the often discussed and needed future
municipal parking area. Unlike the aforementioned parcel, the following tracts of land are
already owned by the City of Sebastian, but are farther removed from Main Street. The first of
which is located at the intersection of Palmetto and Louisiana Avenue (location #2), and is
currently occupied by the Sebastian Sign Shop. This site is highly visible and conveniently
accessible due to its location 1-block south of Main Street, and generally speaking would be a
great location for the train depot. The last of the three alternatives is located farther south along
Louisiana Avenue (location #3) and is currently used by the City as a vehicle impound yard. As
with the other options, this property is adjacent to the FEC Railroad, but it is farther removed
from the City center and is located within a more residentially developed section of Louisiana
Avenue. Additionally, the site is currently slated for a stormwater retention area for the
Louisiana Avenue improvement project.
After further discussion during the July 9th City Council meeting, additional sites are being
included for evaluation for the eventual siting of the train depot. Site #4 is located behind the
Chamber of Commerce building along Main Street and Indian River Drive. Certainly among the
benefits of this location is its central location and the City currently owns the property. However,
site conditions are not conducive to accommodating the structure without first removing a few
existing large oak trees, and maneuvering the building site around an existing flow well, and lack
of sufficient area to accommodate additional parking. Site #5 is the Riverview Park expansion
area (former Good Guys property) along Indian River Drive and the Indian River Lagoon. The
subject site is of sufficient size to accommodate the train depot and will accommodate additional
parking. However, the site is further removed from the original location and not located as near
the railroad as the other listed sites. These additional sites have been highlighted and properly
identified on the attached map.
City of Sebastian, Florida
Subject: Park Event Approval for
Chamber's Flats Fishing Tournament
Approved fo[,Submittal by:
~ ence ore, ity Manager
Agenda No.
Dept, Head:
Finance:
Procurement:
Date Submitted: July 15, 2003
For Agenda of: July 23, 2003
Exhibits: Application and letter from Chamber of Commerce
EXPENDITURE
REQUIRED: None
BUDGET AVAILABLE:
N/A
APPROPRIATION
REQUIRED: None
BACK~OUND
The Sebastian River Area Chamber of Commerce would like Council approval for their
Fourth Annual Flats Fishing Tournament. Staff has met with Beth Mitchell from the
Chamber to discuss logistics and has received an application and permit fee from the
Chamber. The Chamber would like to hold this event at the Park just east of the
Chamber building (Ashford T Jordan Park) and on Main Street. The event will take
place on Friday, October 31, 2003 and Saturday, November 1, 2003. The Chamber
would like Council approval for a road closure. They would like to close Main Street
from U.S. 1 east to Indian River Drive from Friday, October 31 at 3PM until Saturday,
November 1 at 7PM. The attached letter from the Chamber outlines other details
associated with the event.
SUMMARY
Move to approve Sebastian River Area Chamber Commerce 4th Annual Flats Fishing
Tournament at Ashford T Jordan Park from 3PM until 9PM on Friday, October 31, 2003
and from noon until 7PM on Saturday, November 1, 2003.
Move to approve closing Main St. from 3PM Friday, October 31, 2003 until 7PM
Saturday, November 1,2003.
CHAMBER OF COMMERCE
June 13, 2003
Terrence Moore
Manager, City of Sebastian
1225 Main St.
Sebastian, Florida 32958
Re: Chamber of Commerce 4th Annual Flats Fishing Tournament
Dear Mr. Moore:
This letter is to memorialize our conversations regarding the Chamber's Fourth Annual
Flats Fishing Tournament. The Chamber will be holding this event On Oct. 31st and Nov.
1 st, 2003, and we would like permission to have this tournament at the Main St. Park, east
of the Chamber building on Main St.
The Flats Fishing Tournament is a Chamber sponsored event, designed to be a low cost
opportunity for everyone, including junior anglers who fish for free, to take part in a
tournament, regardless of whether or not they own a boat, and to highlight our wonderful
resource, the Indian River Lagoon. Additionally it is scheduled in early November so
that we can draw anglers to the community during the "off season" for the benefit of our
tourism related business. Last year we added a new feature, "Take a Child Fishing", and
because of the generosity of four sponsors, we were able to give children from Youth
Guidance a chance to participate, with a fishing guide, boat and tackle. The children
went sent home having a wonderful experience and their very own fishing tackle for their
future fishing adventures.
This year's event will feature a Captain's Meeting and registration, on Oct. 31, 2003, a
Friday night, with hot dogs, hamburgers, live entertainment, an exhibit area, raffles and
drawings, from 5pm to 9pm. Saturday, Nov. 1 is the tournament competition, with
events in the park starting at 6am and ending at 6pm with the tournament awards
ceremony.
We have averaged 80 anglers each year, depending upon the weather, and families join
the anglers during the awards ceremony, so we anticipate having approximately 200
people attend this event.
We would like the City, to grant us permission to close entrances to Main St., from U.S.
and Indian River Drive from Friday, the 31st at 3pm and reopen it on Saturday, Nov. 1st at
7pm. We do not want to close Indian River Drive, and we will allow boats and trailers to
enter the north boat parking area from the Indian River Dr. entrance to Main St. We will
allow only the boats and trailers to come through to the parking spaces. The Main Street,
in front of the Chamber building will be utilized as part of the exhibit and tent area for the
festivities. We also request that limited parking be allowed behind the Chamber building
on the south side, where there is now dirt parking space available. We anticipate asking
several of the surrounding businesses to allow overflow parking, if necessary.
Additionally, we would request permission to sell beer and sodas at the event from 5pm
to 9pm on Friday evening, and from noon until 6pm on Saturday. Beer sales and
consumption would be restricted to the park area south of the Chamber building only.
We believe that holding this event at this location will create several advantages. We will
be able to utilize the Main St. dock facilities, without impacting other fishermen, tourists,
businesses or the general public, who will be able to use the Yacht Club docking facilities
and parking at Riverview Park. Additionally, by holding this event at the Main St. Park,
we will be utilizing a resource that has been underused in the past, and take some
pressure off the use of Riverview Park. It will also draw attention to the fact that we have
this wonderful park for smaller events. And finally, by holding the event at the Main St.
Park, we will be able to brand the tournament as a "Chamber" event, and use our
facilities to support the activities.
We appreciate your consideration for these requests, and we are available for any
comments or questions you may have. Thank you.
Very truly yours,
Beth L. Mitchell
Executive Director
Sebastian River Area
Chamber of Commerce
HOME OF
1225 Main Street, Sebastian, Ft 32958
Telephone (772)589-5330- Fax (772)589-5570
CITY OF SEBASTIAN
PARK USE PERMIT APPL ICA TION
~/ ?arkEvent- 50 to 300 Attendees
$50.00 Application/Permit Fee
Please check the appropriate Box'
or
---~ Special Event- 301 or More Attendees
$100.00 Application Fee
Date' ~ :~/_ //dA
Permits Hay Only be issued in t~e Name of an A~utt or Legatty Organized Organization
I
Name of OrganSzat~o. or Group' ~/0'~*,
Reason
Cot
Use
Rain Date' ~~1
T~me of Use' From' To' -
Will there be any sake of goods? Yes
If yes, pIease describe type of goods on back.
Food or other types of vendors? Yes ~" No
If yes, pIease Iist name, ad~ress and type of vendors and schematic of any
structures to be erected or otherwSse assembIed on back.
applicant or the authorized agent of the applicant. I further acknowledge
that I am aware of ~he provisions of the City of Sebastian Codes in respect
to th~s appIication and the use of the City facilities for which I have
appIied for a permit to allow a Park Event or a SpeclaI Event. I have made
myself fami1~ar wi'th the general rules and regulations prescribed by the City
and agree to the terms o¢ the perBit.
Applicant/Agent 51gn~u~
Permit Fee Paid
I
Date Initials
Park Application Continued - If Required
List any vendor information and/or schematics on this pa§e.
NAME ADDRE S S
TYPE
OFFICE USE ONLY: Special Conditions of Permit as Requested by City Manager
EBASTIAN RIVER AREA
CHAMBER OF COMMERCE
700 MAIN ST. 772-589-5969
SEBASTIAN, FL 32958
For
FPaay to the
order of
INDIAN RIVER NATIONAL BANK
13600 U.S. 1, ROSELAND PLAZA
SEBASTIAN, FLORIDA 32958
WWW.IRNB.COM ~_.~. ~ ~ ~-
~ /~,',.~.~..,. /5 / '"'/./
718~
Date
Dollars ~ ~
City of Sebastian
1225 Main Street
Sebastian, Florida 32958
Subject: City Attorney Performance
Evaluations
Agenda No. ~,~,.~. / ~ ~_~
Department Origin: .Human Resources
Date Submitted: 7/16/03
For Agenda of: 7/23/03
Exhibits:
Expenditure Required:
Amount Budgeted:
Appropriation Required:
.,SUMMARY STATEMENT
As a result of four of the five performance evaluations being received from City Council members
for the City Attorney, Richard Stringer, staff submits this transmittal to place his appraisal on the
agenda.