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Home My WebLink About12-18-2023 PR AgendaCTYLf SEBASTIAN HOME OF PELICAN ISLAND 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 228-7054 FAX (772) 228-7077 AGENDA CITY OF SEBASTIAN PARKS & RECREATION ADVISORY COMMITTEE MONDAY. DECEMBER 18'". 2023 6:00 PM 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) ANNOUNCEMENTS AND AGENDA MODIFICATIONS Modifications and additions require unanimous vote of members. Deletions do not apply. 5) APPROVAL OF MINUTES: Meeting Minutes from October 23RD, 2023 6) PUBLIC INPUT 7) UNFINISHED BUSINESS: Item A: Current Project(s) Update Item B: Committee Member Park Updates Item C: Upcoming Events at Riverview Park 8) NEW BUSINESS: Item A: Consideration of Pour in Place at new Creative Playground entrance area. Item B: 2024 Meeting Calendar Review and Discussion 9) ITEMS FOR THE NEXT AGENDA AND DATE: January 22Rd, 2024 10) ADJOURN ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING (OR HEARING) WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (286.0105 F.S.) IN COMPLIANCE WITH THE AMERICANS WITH DISABIUTIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY's ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. HOWEVER, THE PUBLIC IS ADVISED TO CHECK THE CNY WEBSITE FOR UP-TO-DATE INFORMATION ON ANY CHANGES TO THE MANNER IN WHICH THE MEETING WILL BE HELD AND THE LOCATION. CITY 0f SEBASTI,AN HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetina Date: Agenda Item Title Recommendation: Background: December 18th, 2023 Meeting Minutes from October 23'd, 2023 Approval of Meeting Minutes from the October 23`d, 2023 meeting If Aaenda Item Reauires Expenditure of Funds: Total Cost: N/A Attachments: Parks & Recreation Advisory Committee Minutes of Regular Meeting on October 23'd. 2023 IV. PARKS AND RECREATION ADVISORY COMMITTEE MINUTES OF REGULAR MEETING OCTOBER 23, 2023 Call to Order Pledge of Alleaiiance was recited by all. Roll Call Present Ms. White Ms. Webster Mr. Mauro Not Present Mr. Allen -- Unexcused Mr. Danise Ms. Drumheller Mr. Renzi Also Present Mr. Antoine Vanmeir, Parks Superintendent Mr. Joseph Perez, AV Technical Assistant Ms. Janet Graham, Technical Writer Announcements and Agenda Modifications Mr. Vanmeir made the following announcements: He wanted to make note that the North County Master Plan Meeting is November 9t' at 7:00 p.m. in Council Chambers. He hopes everyone will be in attendance. He suggested that we cancel November Is meeting and move it to December 18t'. The scheduled November meeting is two weeks away, and he does not think there will be a lot to talk about in two weeks. He stated that, if there is strong opinion in favor of having the November meeting, he said we will have it. It was decided to cancel the November meeting, and the next meeting will be on December 181. A motion canceling November's meeting, and having the next meeting on December 18t', 2023 was made by Ms. Webster, seconded by Ms. White, and approved unanimously via voice vote. V. Approval of Minutes -- Meeting of October 2, 2023 Everyone indicating that they have reviewed the Minutes of October 2, 2023, Ms. Drumheller called for a motion. A motion approving the Minutes of October 2, 2023 as presented was made by Ms. Webster, seconded by Mr. Renzi, and approved unanimously via voice vote. VI. Public Input -- None PARKS AND RECREATION ADVISORY COMMITTEE PAGE 2 MINUTES OF REGULAR MEETING OF OCTOBER 23, 2023 VII. Unfinished Business: A. Current Project(s) Update Mr. Vanmeir spoke on the current projects as follows: War Memorial: Mr. Vanmeir said that project is about 90% completed. All the plants were removed, irrigation was added, and the plants were replaced with fresh red, white, and blue plants. Easy Street: The ladder that goes to the top of the playground was installed. He is still waiting for the arm on the right side of the swings to be replaced, but it is functional, and the public is permitted to use it, as it is structurally sound. Filbert Street: This project is expected to begin on or about the 14t' of November. That is the best commitment he could get in speaking with the installers. B. Committee Member Park Updates Mr. Mauro stated that his three areas of responsibility are the Yacht Club, Pickleball Courts, and the Main Street Boat Ramp. They are all in good shape. He asked Mr. Vanmeir if he is aware of the large alligator at Stormwater. Mr. Vanmeir said staff is aware of what he estimated to be three alligators over six feet. One he estimates to be over ten feet. Staff has notified FWC, and they are currently out there monitoring it. Ms. Webster stated Hardee Park looks good, and she has not been to the ball fields. Ms. White stated that at the Easy Street Park the kids are loving the new playground. That park has been a lot busier than she has seen it in several years. There are a lot of families there. She addressed the number of ducks in the park, but the park looks really good. She did mention that a positive effect of having the ducks is that they slow the traffic down. She asked if there is any way a permanent flashing speed sign can be gotten for traffic in that area. Ms. White said she will talk to the neighbors in order to see if they think the sign should be for traffic coming from CR- 512 or if it should be coming towards the park from Main Street. She also asked Mr. Vanmeir if he can ask the Police Department if they would come and park in that parking lot off and on during the day whenever they can. That really does make a difference. Ms. Drumheller said Filbert Street Park is not seeing as much action there right now. However, she stated Periwinkle Park is really picking up. There is also an alligator in that pond. She said the Garden Park is in good shape. Mr. Renzi said Riverview Park is in great shape, as always. That is a beautiful place. Friendship Park is fine with no problems there. Stormwater Park has alligators. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 3 MINUTES OF REGULAR MEETING OF OCTOBER 23, 2023 Mr. Danise said all the parks look very good. At the tennis courts there is some concern about losing some of their courts to pickleball. He told them that has not come up. Ms. Drumheller said that the folks who are nervous about tennis need to know that one of the ways that they keep all the courts is to make sure that they voice their opinions and that the courts are utilized well. C. Upcoming Events at Riverview Park Mr. Vanmeir covered the events up through December: 1. Friday, October 2701, is the Halloween event and Movie Night. He asked how many of the Committee members will be there for judging. He added that registration begins about 6:00 p.m. He said the members can meet by the stage, and there will be a place for the judges to sit. There were several Committee members who volunteered. Mr. Vanmeir described how the judging will be handled. He added that this year there is a Jeep group who are bringing 20-25 Jeeps that will park on the street, and they will do a Trunk or Treat. They will get there about 5:00 p.m., and they are very eager to help. They have raised about $1,500.00 for candy. The road will be closed from Harrison Street. 2. Saturday and Sunday, October 28th and 291 Hiram's Haul at Riverview Park and the Twin Piers area. The Junior Bluewater Open is renting the Park pavilion on the 28th. 3. Friday, November 31d through Sunday the 5th the Clambake will be held. 4. The Craft Club event will be held on November 11th. The Veterans Day event will be held in the park as well. 5. On November 12th. the Craft Club will be in Riverview Park. 6. The Sebastian Art Club will be in Riverview Park on the 18th of November. 7. Thanksgiving Day is Thursday, November 23rd. On that day, the AA Alc-a-Thon will be held in the Community Center from 8:00 a.m. to 8:00 p.m. 8. Kris Kringle Market will be held on November 24th. 25th, and 26th at Riverview Park. That will be like a Christmas market. 9. On Friday, December 1st, there will be Light -Up Night for the US1 businesses. 10.On Saturday, December 2"d, there is the Rotary Brewfest at Riverview Park and the Christmas Parade from 6:00 p.m. to 8:00 p.m. It will begin at the Main Street Boat Ramp and continue to Riverview Park. 11. December 7th will be the Pearl Harbor Day event at the Veterans Memorial. 12.On December 7th there will be the Craft Club event at Riverview Park. 13.On Friday through Sunday, December 15th to the 17th there will be Barb Snow's Winter Wonderland. 14. Sebastian Police Department will have Christmas Movies in the Park on December 15th also, at the twin Piers area, the same place as the Movie Night for Halloween. 15.On Saturday, December 16th there will be the Wreaths Across America event. The City of Sebastian's award ceremony is also on the 16th. He is not sure where this event will be held. He will get that information for the next meeting. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 4 MINUTES OF REGULAR MEETING OF OCTOBER 23, 2023 16.On December 24t' there will be the AA AIc-A-Thou from 3:00 p.m. to 8:00 p.m. Coastal Community Church will also be there. 17.On Christmas Day, December 25t', the AIc-A-Thou will be once again 12:00 a.m. to 8:00 p.m. 18.On Sunday, December 31 st, AIc-A-Thon will once again have an event. There was discussion regarding where the Clambake will be set up this year. Mr. Vanmeir said there is only one change, which being where they will keep the large food truck. That will be moved from the No Name area side of the street to Sebastian Boulevard and set it up right along the road. D. Staff Update on Pickleball Mr. Vanmeir suggested that this item will be better addressed at the November 9t' meeting. There will be a complete discussion, and the committee members can see where the County stands, and they will be able to ask a lot of questions. At that meeting, the committee members will be able to see what the County plan is. It is a 10-year plan, and it will take approximately 10 months for them to begin that plan. Ms. White said she plans to attend that meeting. She asked, if she wants to speak on pickleball courts, does she introduce herself as a member of the Parks and Recreation Committee. Mr. Vanmeir said yes, definitely. She added that her point of discussion relates to the fact that Sebastian's pickleball courts are not just City residents playing there. There are people coming from other places. She is going to emphasize that the pickleball courts are a community -type amenity. She said she is also going to talk about the bike trail, extending that out to Fellsmere. The third subject she is going to discuss is that the bike trail on Indian River Boulevard should go all the way to US1. She hopes the people who are in favor of more pickleball courts show up at that meeting. Ms. Drumheller asked if the Intergenerational Center in South County is a County project. Mr. Vanmeir said yes, it is. Ms. Drumheller stated she thinks we ought to talk about that for Sebastian also. The one in South County is a community center, but it has a lot of services under one roof, and it really supports activities for kids' teams. They have seminars, classes, and supports groups there. Here in Sebastian, there is really not a place where people can just go in and meet and support each other or start a conversation, etc. She asked if that is something to bring up at the meeting. Mr. Vanmeir suggested to keep bringing everything up. That is something Mr. Benton expressed quite a bit about -- our need for not only a gymnasium, but a gymnasium with meeting rooms and a facility to host gatherings where people could go and meet and have different clubs. Ms. Drumheller said there is a website for the Intergenerational Center. If anyone is planning on going to the meeting, take a look at the website, and you can see how active that has become. Ms. White said that when she lived up north the schools provided rooms for people to have meetings, take various classes, etc., and she thought that was a good idea. PARKS AND RECREATION ADVISORY COMMITTEE PAGE 5 MINUTES OF REGULAR MEETING OF OCTOBER 23, 2023 Ms. Drumheller said that one of the things that this committee needs to drive home is, when you look at the Center and you look at the population density of North County, there is nothing like this type of facility in our area, and our area has a higher density and demographics. She suggested we need to keep pushing that our population needs to have the same consideration as Vero Beach and South County have received. Mr. Renzi suggested one of the builders who does business in Sebastian might be talked into building a large building like that. Ms. White said that, if something like that is built, it will not be in the City, and if there is land outside the City, it should be a County project. VIII. New Business A. Discussion on Resolution R-23-33 Adopting Updated Fees and Procedures for Park and Facility Rental Permits Mr. Vanmeir explained that the resolution addresses how much the cost of each facility will be. There was general discussion addressing this subject. Mr. Vanmeir explained that staff did a survey of the County and the cities around Sebastian, and they took that information and brought it to City Council, and Council approved the rate adjustment based on the surrounding cities and counties and what they were getting for what they were providing. Mr. Benton (via Zoom) clarified that the resolution is going to Council this coming Wednesday. So, he would like a recommendation from the committee in support of this resolution going forward to Council for this Wednesday night. He stated that staff received direction from Council to look into the fees that we were charging for rental of Riverview Park, Community Center, Yacht Club, and our park pavilion(s). They wanted it to come back to them quickly, and it is already on their agenda for this Wednesday. In regard to the question on fees prior to this, for the park events, which are less than 300 people, our current rate is rental not including tax and is only $100.00 a day, and a special event is only $200.00 a day. So, you will see the prices have increased pretty dramatically compared to that. However, when you think of a large event coming in and they are able to rent the park for $200.00 for a Saturday and they fill the park with vendors who they are charging, then $200.00 is a very nominal charge. Instead of addressing every single event that is included in the park, staff just decided to charge one fee for the rental of the park, and that is where the special event was increased to $800.00 from $200.00, and the park event got increased from $100.00. The same thing at the Yacht Club and the Community Center -- those rates went up $100.00 to $150.00 for rental as well. He also described what Vero Beach charges for their venues. There was more general discussion regarding this item. Mr. Renzi stated that he does not think the increase for Riverview Park is high enough. He suggested that it should be about a $1,200.00 fee for the park. Ms. Webster stated that several events that are held at the park are nonprofits. Mr. Benton explained that the City does have contract agreements with the Clambake, River Days, Fourth of July, Fine Arts and Music Festival, and they do not pay the City a rental fee for PARKS AND RECREATION ADVISORY COMMITTEE PAGE 6 MINUTES OF REGULAR MEETING OF OCTOBER 23, 2023 those City -sponsored events. The reason for that is the great benefits those events are to the community, and he reviewed how those events donate funds to various organizations. Ms. White asked regarding when the Chamber of Commerce has its music nights, do they pay a fee. Mr. Benton said the City also has an agreement with the Chamber, and they do not pay a fee as well. Ms. White suggested that the fees charged for the various venues in Sebastian should be reviewed every few years instead of waiting such a long time to address the fees. She also asked who would pay a fee for the use of the park. Mr. Benton said an example would be Barb Snow's event. She runs several events in the park now, and the City also does have other rentals. He added that the City gets approached by several outside entities who want to rent the park. One of the things that staff looked at is the wear and tear on the park. If you go down there and look at the condition of the park, and then you see it once we get through the season where there is something almost every single weekend, that park gets beat up. Even with the work of the City's park staff trying to maintain it, it is a lot of wear and tear on the park. He feels it is important to protect what the City has and either charge higher fees so we then have more money to assist with the upkeep, or it may prevent a couple of events from happening at the park. Ms. Drumheller called for a motion. A motion accepting the rate changes for using the venues as listed in Resolution R-23-33, and recommending to City Council that they adopt this resolution was made by Ms. Webster and seconded by Ms. White. The motion was passed via voice vote with four ayes and two abstentions, those abstentions being Mr. Renzi and Mr. Danise. B. Leisure Services Department Name Change Mr. Vanmeir stated that the City Manager, as part of his City-wide evaluation process, made the decision to change the name from Leisure Services Department to the Parks and Recreation Department. This change is based on employee/resident feedback and the difficulties residents face in finding the contact information for the department staff, and staff will work in the coming weeks to get all the verbiage changed to accurately reflect the change. IX. Items for the Next Agenda and Date: December 18, 2023 at 6:00 p.m. X. Adiourn There being no further business, the meeting was adjourned at 6:55 p.m. By: Vicki Drumheller, Chairperson A Date: CIiV LT SEBAS-T�" HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetina Date: December 18`h, 2023 Agenda Item Title: Committee member discussion for consideration of a recommendation to City Council on the options for Pour in Place with concrete subbase at the entry area to the new Creative Playground. Backaround: After further evaluation staff has deemed it necessary to consider installing pour in place at the entrance to the playground area to improve accessibility. The contractor provided 2 options for your consideration of the areas to be included. Cost estimates are provided by the vendor that was selected for the purchase and installation of the new playground. If Agenda Item Requires Expenditure of Funds: Total Budgeted: N/A Attachments: 1) Pour in Place cost estimates provided by GameTime, GameTrme 11/16/2023 cJo Dominica (GeMeTIMGM) P.O. Box 520700 Recreation Products, Inc. Quote # 1058911-01-01 Longwood, FL 32752-0700 PLA,CORE C ., 80D-432-0162'407-331-0101 Fax: 407-331-4720 www.playcirp.com Sebastian Barber Street Sports Complex Park - PIP Option 1 City of Sebastian Attn: Brian Benton 1225 Main Street Sebastian, FL 32956-8697 Phone: 772-228.7057 bbenton@cltyofsebastian.org Site prep I digout as needed by owner. Access to playground may need to be updated as the Play curb is not design to work as a border with PIP. 300 Concrete GT-Impx - Concrete Sub -Base (sq. ft.) 370 Poured- GT-Impx - Poured Rubber Surfacing -4' fall height- 4 50% Standard Color- Aromatic Binder - 2' Thick with 112' EPDM wear course cap - 5-year warranty includes beveled edge as needed This quote was prepared by Gina Wilson, Vice President I Senior Project Manager. For questions or to order please call - 800-432-0162 ext. 101 oinaw0aametime.com Ship to Zip 32958 $9.75 $2,925.00 $48.86 $18,078.20 Sub Total $21,003.20 Total $21,003.20 Permits are not Included in cost, unless specifically listed in pricing. If permits are required Signed/Sealed drawings are needed and are also not Included unless specifically listed in pricing. Any costs for muncipal permits, pald by installer, will be charged back to the owner. Adding permits to any job will Increase the length of completion, expect total time to be about 150 days, after receipt of Site Plan from owner/customer (this Is not due to manufacturing but rather the permit process at the muncipality level). It is expected that the owner will provide approved site plans of the area for the permit office, and will help and assist in the securing of all required approvals before assembly of equipment can begin. Installer cannot provide site plans. The oermlt process can not boom until aop(ooripte and current site nians are nrovided by owner. If there are no current surveys or site plans available, the owner may be required to obtain a new survey for the permit. This is the responsibility of the owner to obtain. If additional permitting requirements are needed during the process, those will be added and billed accordingly, i.e. soil density test, formed footers, etc. Payment Terms: Governmental Purchase Order. Purchases In excess of $1,000.00 to be supported by your written purchase order made out to GameTrme. Net 30 days subject to approval by GameTme Credit Manager. A completed Credit Application and Bank Reference Authorization, must be received with the order. The decision on credit is the sole discretion of GameTime/PlayCore. A 1.5% per month finance charge will be Imposed on all past due accounts. Multiple Invoices: Invoices will be generated upon services rendered. When equipment ships 0 will be invoiced separately from installation and/or other services. Terms are Net 30 for each individual invoice. This Quotation is subject to policies in the current GameTrme Park and Playground Catalog and the following terms and conditions. Our quotation is based on shipment of all Items at one time to a single destination, unless noted, and changes are subject to price adjustment. Pricing: Firm for 60 days from date of quotation. Shipment: F.O.B. factory, order shall ship within 120 days after GameTime's receipt and acceptance of your purchase order, color selections, approved submittals, and receipt of payment. Taxes: State and local taxes will be added at time of invoicing, if not already Included, unless a tax exempt certificate is provided at the time of order entry. Exclusions: Unless specifically discussed, this quotation excludes all sitework and landscaping; removal of existing equipment; acceptance of equipment and off-loading; lift gate delivery; storage of goods prior to Installation; security of equipment (on site and at night); equipment assembly and installation; safety surfacing; borders; drainage; signed/sealed drawings; or permits. Page 1 of 2 1 GameTime 11/16/2023 Go Dominica Recreation Products, Inc. Quote # GameTime/ LQ gw000d520700 , FL 32752-0700 105891-01-01 • PLAYCOI:ZE800-432-0162.407-331-0101 Fax: 407-331-4720 www.playdrp.com Sebastian Barber Street Sports Complex Park - PIP Option 1 Unitary Surfacing Notes : The installer of the Unitary Surfacing (Poured, Bonded, Turf, Tiles) is not the same installer of the playground equipment. However, your certified equipment installer will coordinate the timing of the unitary surfacing installation, but more than likely they will not be on -site at the fime. They will continue to be your contact should you have any questions. Security Is needed to protect surfacing at night or after installation as the product set. Normally it is not needed or a concern, however in some areas additional security Is needed to prevent vandalism. Security Is not Included. Vandalism will be the responsible of the owner. ORDER INFORMATION Bill To: Ship To: Contact: Contact: Address: Address: Address: Address: City, State, Zip: City, State, Zip: Tel: Fax: Tel: Fax: SALES TAX EXEMPTION CERTIFICATE #: (PLEASE PROVIDE A COPY OF CERTIFICATE) Acceptance of quotation: Accepted By (printed): P.O. No: Signature: Dale: Title: Phone. E-Mail: Purchase Amount: $21,003.20 Page 2 of 2 1 GarneTime do Dominica Recreation Products, Inc. 11/quote 2# (eamewme J P.O. Box 520700 105891-01-02 Longwood, FL 32752-0700 . PLAVCORE Cam•. 800-432-0162.407-331-0101 Fax: 407-331-4720 www.playdrp.com Sebastian Barber Street Sports Complex Park - PIP Option 2 City of Sebastian Shipto Zip 32958 Attn: Brian Benton 1226 Main Street Sebastian, FL 32958-8697 Phone: 772-228-7057 bbenton@cityofsebasban.org luantity Part 9 c Site prep / digoul as needed by owner. Access to playground may need to be updated as the Play curb is not design to work with PIP. 675 Concrete GT-Impau - Concrete Sub -Base (sq. ft.) $9.75 $6,581.25 775 Poured- GT-Impax -Poured Rubber Surfacing - 8' fall height- $31.90 $24,722.50 8 50% Standard Color - Aromatic Binder- 3.5' Thick with 1/2' EPDM wear course cap - 5-year wamanly includes beveled edge as needed Sub Total $31,303.75 This quote was prepared by Gina Wilson, Vice President / Senior Project Manager. For questions or to order please call - 800-432-0162 ext. 101 oinaw(aaametime.com Permits are not Included in cost, unless specifically listed In pricing. If permits are required Signed/Sealed drawings are needed and are also not Included unless specifically listed in pricing. Any costs for muncipal permits, paid by installer, will be charged back to the owner. Adding permits to any job will increase the length of completion, expect total time to be about 150 days, after receipt of Site Plan from owner/customer (this is not due to manufacturing but rather the permit process at the muncipality level). It is expected that the owner will provide approved site plans of the area for the permit office, and will help and assist in the securing of all required approvals before assembly of equipment can begin. Installer cannot provide site plans. The permit process can not beoin until annronriate and current site Diane are provided by owner. if there are no current surveys or site plans available, the owner may be required to obtain a new survey for the permit. This is the responsibility of the owner to obtain. If additional permitting requirements are needed during the process, those will be added and billed accordingly, i.e. soil density test, formed footers, etc. Payment Terms: Governmental Purchase Order. Purchases in excess of $1,000.00 to be supported by your written purchase order made out to GameTime. Net 30 days subject to approval by GameTime Credit Manager. A completed Credit Application and Bank Reference Authorization, must be received with the order. The decision on credit Is the sole discretion of GameTime/PlayCore. A 1.5 % per month finance charge will be Imposed on all past due accounts. Multiple Invoices: Invoices will be generated upon services rendered. When equipment ships it will be invoiced separately from installation and/or other services. Terms are Net 30 for each Individual Invoice. This Quotation is subject to policies in the current GameTime Park and Playground Catalog and the following terms and conditions. Our quotation is based on shipment of all Items at one time to a single destination, unless noted, and changes are subject to price adjustment. Pricing: Firm for 60 days from date of quotation. Shipment: F.O.B. factory, order shall ship within 120 days after GameTime's receipt and acceptance of your purchase order, color selections, approved submittals, and receipt of payment. Taxes: State and local taxes will be added at time of Invoicing, if not already Included, unless a tax exempt certificate is provided at the time of order entry. Exclusions: Unless specifically discussed, this quotation excludes all sitework and landscaping; removal of existing equipment; acceptance of equipment and off-loading; lift gate delivery; storage of goods prior to installation; security of equipment (on site and at night); equipment assembly and Installation; safety surfacing; borders; drainage; signed/sealed drawings; or permits. Unitary Surfacing Notes : The installer of the Unitary Surfacing (Poured, Bonded, Turf, Tiles) is not the same installer of the playground equipment. However, your certified equipment installer will coordinate the timing of the unitary surfacing installation, but more than likely they will not be on -site at the time. They will continue to be your contact should you have any questions. Security is needed to protect surfacing at night or after installation as the product set. Normally it is not needed or a concern, however in some areas additional security is needed to prevent vandalism. Se uri Is not Included. Vandalism will be the responsible of the owner. Page 1 of 2 GameTme 11/16/2023 (Gamewme) P.O. Box 520700 1058911-01 Recreation Products, Inc.Quote-02 Longwood, FL 32752-0700 • PLAI CORE Co-„.,.. 800432-0162 ' 407-331-0101 Fax: 407-3314720 www.playdrp.com Sebastian Barber Street Sports Complex Park - PIP Option 2 ORDER INFORMATION Bill To: Ship To: Contact: Contact: Address: Address: Address: Address: City, State, Zip: City, State, Zip: Tel: Fax: Tel: SALES TAX EXEMPTION CERTIFICATE #: Acceptance of cwotation: Accepted By (printed): P.O. No: Signature: Date: Title: Phone: Fax: (PLEASE PROVIDE A COPY OF CERTIFICATE) E-Mail: Purchase Amount: $31,303.75 Page 2 of 2 CITY Of SEBASTLAN v HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE AGENDA TRANSMITTAL FORM Board Meetina Date: December 18th, 2023 Agenda Item Title: Review and Consider 2024 Committee Meeting Calendar Recommendation: Recommend approval of the presented 2024 Meetinc Calendar for the Parks & Recreation Advisory Committee Backaround: The City of Sebastian Parks & Recreation Advisory Committee has historically met the 4ch Monday of each month. Attached is a list of meeting dates for 2024 that accommodates holidays and schedule conflicts. If Agenda Item Requires Expenditure of Funds: Total Cost: nla Attachments: Recommended 2024 Committee Meeting Calendar MY OF HOME OF PELICAN ISLAND PARKS & RECREATION ADVISORY COMMITTEE PROPOSED 2024 MEETING CALENDAR Committee Members, Below is a list of proposed 2024 meeting dates for your consideration. The Committee has historically met on the 4ch Monday of the month, however due to some holiday conflicts I have adjusted the calendar to include a monthly meeting each month: • January 22"d • February 26th • March 251h • April 22nd • May 20th due to Memorial Day • June 24th • July 22nd • August 19`h • September 23'd • October 28'h • November 18th due to Thanksgiving holiday • December 16th due to Christmas holiday