HomeMy WebLinkAbout2024 - Pour in Place Surfacing Approvalmu -
CITY COUNCIL AGENDA TRANSMITTAL
Council Mectin2 Date: January 10, 2024
Agenda Item Title: Consideration of Purchase and Installation of Pour in Place Surfacing at the
Creative Playground by GameTime in the Additional Amount of $31,303.75.
Recommendation: City Council approval to provide additional funding for the purchase and
installation of pow in place surfacing with the new playground installation at the Creative Playground at
Barber Street Sports Complex and authorize the City Manager to execute all appropriate documents.
Background: Following the selection Creative Playground to install new playground
equipment by City Council on October 11, 2023, Staff has worked with the selected vendor on the project.
During project talks, it was determined that the installation of a concrete sidewalk to the entrance of the
structure would intrude within a designated fall zone for the structure. Based on this, Staff has worked to
identify alternate solutions and recommends the installation of a small area of Pour in Place material as the
best solution for accessibility. This was presented to the Parks and Recreation Advisory Committee on
Monday, December 18te and they chose the option to have the Pour in Place installed at the entrance to the
playground structure and extension to cover the musical elements and the ADA swings. Staff is
recommending that Council accept the P&R Advisory Committee's recommendation and authorize the
purchase and installation of the pour in place material with the new playground and seeking approval for the
City Manager to execute all appropriate documents.
If Agenda Item Requires Expenditure of Funds:
Budgeted Amount: $350,000.00
Total Cost: $31,303.75 Additional Over $331,004 Awarded by Piggyback Selection
Funds to Be Utilized for Appropriation: Recreation Impact Fees
Attachments:
1. Document outlining the PIP surfacing options
2. PIP quote for Option 1
3. PIP quote for Option 2
Administrative Services Department Review: MJ
City Attorney Review:
Procurement Division Reviewable: A//A
Brian U;;
City Manager Authorization:
BentonA
Date:
Option 1 comine in at 521.003.20 for the entry area to the ramp opening and the musical panels.
Outlined in blue below. Pour in place with concrete subbase.
Option 2 comine in at 531.303.75 for the entry area to the ramp opening and the musical panels. And
the swing bay seats to the right. Outlined in blue and green below. Pour in place with concrete subbase
••
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16
GameTime 11/16/2023
clo
(GameTime) P.O. B xinica 52D Op Recreation Products. Inc. Quo105891.011-011
Longwood, FL 32752-0700
r r•..., 60D432-0162.407.331-0101
Fax: 407-331.4720
www.playdrp.eom
Sebastian Barber Street Sports Complex Park - PIP Option 1
City of Sebastian
Attn: Brian Benton
1225 Main Street
Sebastian, FL 32968.8697
Phone: 772.228.7057
bbenton@cltyofsebastian.org
Ship to Zip 32958
Quantity Parta Description Unit Price Amv
300 Concrete GT-Impax - Concrete Sub -Base (sq. ft.) S9.75 S2,925.00
370 Poured. GT-Impax - Poured Rubber Surfacing - 4' fall height- S48.86 $18,078.20
4 50% Standard Color - Aromatic Binder - 2' Thick with 112' EPDM weer course cap - 5-year
warranty
includes beveled edge as needed
Sub Total $21,003.20
rr r
This quote was prepared by Gina Wilson, Vice President I Senior Project Manager.
For questions or to order please call - BODA32-0162 ext. 101 gar @ ygamellmc co:,:
Permits arc not included in cost, unless specifically listed In pricing. 11 permlls are required Signed/Sealed drawings are needed and are also
not Included unless specifically listed in pricing. Any costs for muncipal permits, paid by Installer, will be charged beck to the owner. Adding permits
to any job will increase the length of completion, expect total lime to be about 150 days after receipt of Site Plan from owner/customer (this is not
due to manufacturing but rather the permit process at the muncipatily level). It is expected that the owner will provide approved site plans of the
area far the permit once, and will help and assist in the securing of all required approvals before assembly of equipment can begin. Installer cannot
provide site plans. The permit process can not begin until appropr ate and our site nlene are p o da owner. If there are no current
surveys or site plans available, the owner may be required to obtain a new survey cr the permit. This is the responsibility of the owner to obtain. If
additional permilling requirements are needed during the process, those will be added and billed accordingly, I.e. soil density cast, formed footers,
etc.
Payment Terms: Governmental Purchase Order.
Purchases in excess of $1,000.00 to be supported by your written purchase order made out to GameTime.
Net 30 days subject to approval by GameTime Credit Manager. A completed Credit Application and Bank Reference Authorization, must be
received with the order. The decision on credit Is The sole discretion of GameTime/PlayCore. A 1.5% per month finance charge will be imposed on
all past due accounts.
Multiple Invoices: Invofms will be generated upon services rendered. When equipment ships It will be Invoiced separately from installation and/or
other services. Terms are Not 30 for each Individual invoice.
This Quotation Is subject to policies In The wrens GameTime Park and Playground Catalog and the following terms and conditions. Our quotation Is
based on shipment of all Items at one time to a single destination, unless noted, and changes are subject to price adjustment.
Pricing: Finn for 60 days from dale of quotation.
Shipment: F.O.B. factory, order shell ship within 120 days alter GameTlmo's receipt and acceptance of your purchase order, color selections,
approved submittals, and receipt of payment.
Taxes: State and local taxes will be added at lime of Invulcing, If not already Included. unless a tax exempt certificate Is provided at the lime of order
entry.
Exclusions: Unless specifically discussed, this quotation excludes all ailework and landscaping; removal of existing equipment; acceptance of
equipment and off-loading; lift gate delivery: storage of goods prior to Installation; security of equipment (on silo and at night); equipment assembly
and installation; safely surfacing: borders; drainage; signed/sealed drawings; or permits.
Pago 1 of 2
Game
7me 11/1612023
p1��p c/o Dominica Recreation Products. Inc. Ouole N
(Game! nP.O. Box 520700 105891.01-01
Longwood, FL 32752.0700
r - ... 800-432-0162' 407-331-0101
Fax: 407-3314720
www.ptaydrp.com
Sebastian Barber Street Sports Complex Park - PIP Option 1
Unitary Surfacing Notes : The installer of the Unitary Surfacing (Poured, Bonded, Turf, Tiles) Is not the same installer of the playground equipment.
However, your certified equipment Installer will coordinate the liming of the unitary surfacing installation, but more then likely they will not be on -site
at the time. They will continue to be your contact should you have any questions. Security Is needed to protect surfacing at night or after Installation
as the product set. Normally II Is not needed or a concern, however In some areas additional security Is needed to prevent vandalism. Socurlly Is
not Included, Vandalism will be the responsible of the owner.
ORDER INFORMATION
Bill To: Ship To:
Contact:
Address:
Address:
City, Slate, Zip
Tel: Fax:
SALES TAX EXEMPTION CERTIFICATE A:
AccoplVeft o quotation:
Accepted By (printed):
Signature:
Tdle:
E-tdail:
Contact'
Address:
Address:
City, State, Zip:
Tel: Fax:
(PLEASE PROVIDE A COPY OF CERTIFICATE)
P.O. No:
Dale:
Phone:
Purchase Amount: $21,003.20
Page 2 of 2
GameTime 11111V2023
do Dominica Recreation Products, Inc. Quote It
�G�meTime P.O. Box 520700 105891.01-02
Longwood, FL 32752-070D
• B00.432-0162' 407-331.0101
Fax:407-331-4720
www,pleydrp.com
Sebastian Barber Street Sports Complex Park _ PIP Option 2
City of Sebastian
Attn: Brian Benton
1225 Main Street
Sebastian, FL 32958-8697
Phone: 772-228.7057
bbenloR@cityofsebasUan.org
Ship to Zip 32958
Oaanuty Part # Descnphnn Unit Pnce Alnnrint
675 Concrete GT-Impax- Concrete Sub -Base (sq. ft.) $9.75 $5.581.25
775 Poured- GT-Impax - Poured Rubber Surfacing - 8' fall height- $31.90 $24.722.50
8 50% Standard Color - Aromatic Binder - 3.5'rhick wflh 112" EPDM weer courso cap - 5-year
warranty
includes beveled edge as needed
Sub Total $31,303.75
r
This quote was prepared by Gina Wilson, Vice President! Senior Project Manager.
For questions or to order please call - 800-432-0162 exl. 101 gmswd4aemelmse.can
Permits are not Included in cost, unless specifically listed In pricing. If permits are required SignodtSealed drawings are needed and are also
not included unless specifically listed in pricing. Any costs for muncipal permits, paid by installer, will be charged back to the owner. Adding permits
to any job will increase the length of completion, expect total time 10 be about 160 days. after receipt of Site Plan from owner/customer (this Is not
due to manufacturing but rather the permit process at the muncipality level). It Is expected that the owner will provide approved site plans of the
area for the permit office, and will help and assist in the securing of all required approvals before assembly of equipment can begin. Installer cannot
provide site plans. The permit process can nh1 ban ln until aopfooriate and cur//a�nt site ghat ary�rrovIdad by �wmar. If there are no current
surveys or site plans available, the owner may fie required to obtain a new survey for the Parrott. Phis Is the responsibility of the owner to obtain. If
additional permitting requirements are needed during the process, those will be added and billed accordingly, i.e. soil density lest, formed rooters,
etc.
Payment Terms: Governmental Purchase Order.
Purchases In excess of b1,000.00 to be supported by your written purchase order made out to GameTlme,
Net 30 days subject to approval by GameTlme Credit Manager. A completed Credit Application and Bank Referonce Authorization, must be
received with the order. The decision on credit Is the sole discretion of GameTiimelPlayCore. A 1.5% per month finance charge will be Imposed on
all past due accounts.
Multiple Invoices: Invoices will be generated upon services rendered. When equipment ships II will be Invoiced separately from Installation and/or
other services. Terms are Net 30 for each Individual Invoice.
This Quotation is subject to policies in the currant GameTlme Park and Playground Catalog and the following terms and conditions. Our quotation is
based on shipment of all items at one Erne to a single destination, unless noted, and changes are subject to price adjustment,
Pricing: Firm for 60 days from date of quotation.
Shipment: F.O.B. factory, order shall ship within 120 days after GameTime's receipt and acceptance of your purchase order, color selections,
approved submittals, and receipt of payment.
Taxes: Slate and local taxes will be added al time of Invoicing, it not already included, unless a tax exempt certificate Is provided at the time of order
entry.
Exclusions: Unless specifically discussed, this quotation excludes all sitework and landscaping; removal of existing equipment; acceptance of
equipment and off-loading; lift gale delivery; storage of goods prior to installation; security of equipment (on site and at night); equipment assembly
and Installation; safety surfacing; borders; drainage; signed/sealed drawings; or permits.
Unitary Surfacing Notes : The installer of the Unitary Surfacing (Poured, Bonded, Turf, Tiles) is not the same installer of the playground equipment.
However, your certified equipment installer will coordinate the liming of the unitary surfacing Installation, but more than likely they will not be on -site
at the time. They will continue to be your contact should you have any questions. Security is needed to protect surfacing at night or after Installation
as the product set. Normally it is not needed or a concem, however in some areas additional security Is needed to prevent vandalism. §§RWJtxk
not Included. Vandalism will be the responsible of the comer.
Page 1 of 2
GemeTime 11/1612023
Jo Dominica Recreation Products, Inc. Quote Al
(Gamewme)P.O. Box 520700 105891-01-02
Longwood, FL 32752-0700
i .. 800.432-0162. 407-331-0101
Fax: 407-331.4720
d W*.playdrp.com
Sebastian Barber Street Sports Complex Park - PIP Option 2
ORDER INFORMATON
Bill To: _____ __
Ship To:
Contact:
Contact:
Address:
Address:
Address:
Address:
City, State, Zip:
City. State, Zip:
Tel: Fax:
Tel: Fax:
SALES TAX EXEMPTION CERTIFICATE It:
(PLEASE PROVIDE A COPY OF CERTIFICATE)
Acceotonee of nuotat on•
Accepted By (printed): _ _
P.O. No:
Signature:.
Date:
Title:
_ _._ Phone:
E-Mall:
Purchase Amount: $31,303.75
Page 2 of 2