Loading...
HomeMy WebLinkAboutCSA 03 Working Waterfront ExpansionCITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) CoastalWide LLC 1443 20'h Street Vero Beach, Florida 32960 Work Authorization No: CSA — 03 (RFQ #23-06) Protect Title: Working Waterfront Expansion IT IS AGREED to undertake the following work in accordance with the provisions of the CoastalWide LLC, Master Agreement entitled "Non -Exclusive Agreement for RFQ 23-06, Continuing Planning and Landscape Architect Consulting Services Dated July 13, 2023. Description of Assignment: CoastalWide LLC and their authorized subconsultant, Coastal Waterways Design & Engineering LLC, shall provide permit, design, and engineering services for the Working Waterfront Expansion to create additional dock and berthing for commercial fishing vessels and assorted upland improvements as further described below. The City shall supply the Vendor with the existing electronic (CAD) survey drawing of the dock facility. The work/project will include: Task 1: Pre -Design City and Stakeholder Meeting —The Vendor shall conduct a "Pre -Design City and Stakeholder Meeting" to prepare the concept design, review alternatives and lesson learned from the existing Initial Phase of the Working Waterfront project, review customer needs, major design features, plumbing and electrical systems, and parametric construction cost estimate. Also, the meeting is to discuss the project budget, funding requirements, and environmental permitting associated with the site. This Vendor shall prepare meeting minutes that present the scope of the project and the selected alternative that meets the City and stakeholder requirements for the proposed (over -water) dock and marina improvement layout and the (upland) parking improvements, and the selected alternatives and options for moving forward with the project. Task 2: Conceptual Design I Alternative Dock and Submerged Lands Layouts — Based upon the results of the Task f Pre -Design City and Stakeholder Meeting, described above the conceptual design shall be prepared by the Vendor to include over -water (dock and marina) and upland (parking and stormwater) design concepts. The Vendor shall present the design concept alternatives for final selection by City staff. Each phase of design will include an update Engineers Estimate of Probable Construction Costs presented in a Bid Form format. Task 3a: DEP Permit Pre -Application Meeting —The Vendor shall conduct a pre -application meeting with the Department of Environmental Protection (DEP) staff to discuss the conceptual plan for installation of a proposed dock/madna extension improvements and identify any preliminary comments expected from state commenting agencies, including Florida Fish and Wildlife Conservation Commission FFWCC. The Vendor shall present conceptual design drawings of over -water improvements prepared under a separate task as described above, to use during the discussions of the project with FDEP staff. The Vendor shall prepare minutes of the pre - application conference. All Vendor expenses to prepare and conduct this meeting including for travel and associated accommodation shall be included in the fee for this task. Task 3b: USACE Individual Permit Pre -Application Meeting — The Vendor shall conduct a pre -application meeting with the United States Army Corps of Engineers (USACE) staff to discuss the conceptual plan for installation of a proposed dock/marina extension improvements. The Vendor shall verify the requisite permit process and delineate the federal commenting agencies (USFWS, NMFS, etc.) that will be consulted by the USACE staff for this proposed project. The Vendor shall present conceptual design drawings of over -water improvements prepared under a separate task as described above, to use during the discussions of the project with USACE staff. The Vendor shall prepare minutes of the pre - application conference. All Vendor expenses to prepare and conduct this meeting including for travel and associated accommodation shall be included in the fee for this task. Task 3c: SJRWMD Stormwater Permit Pre -Application Meeting — The Vendor shall conduct a pre -application meeting with the St. Johns Water Management District (SJRWMD) staff to discuss the conceptual plan for parking and stormwater improvements and identify the extent of required stormwater calculations required for the typetsize of the proposed improvements. The Vendor shall present conceptual design drawings of upland improvements prepared under a separate task as described above, to use during the discussions of the project with SJRWMD staff. The Vendor shall prepare minutes of the pre - application conference. All Vendor expenses to prepare and conduct this meeting including for travel shall be included in the fee for this task. CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Task 3d: DEP/DACS Submerged Land Lease Modification Pre -Application Meeting —The Vendor shall conduct a pre -application meeting with the Florida Department of Environmental Protection (DEP) / Florida Department of Agriculture & Consumer Services (DACS) Submerged Land Lease staff to discuss the conceptual plan for expansion of the existing Sovereign Submerged Land Lease (SSLL). The Vendor shall verify the requisite permit process and delineate the procedures and necessity for potential scheduling of the Board of Trustees (BOT) / Governor and Cabinet approval. The Vendor shall present a draft land lease limit survey (by Vendors survey subconsultant) that depicts the new expansion of the submerged land lease area, to use during the discussions of the project with DEP/DACS SSLL staff. The Vendor shall prepare minutes of the pre -application conference. All Vendor expenses to prepare and conduct this meeting including for travel and associated accommodation shall be included in the fee for this task. Task 3e: City of Sebastian Development Permit Pre -Application Meeting — The Vendor shall conduct a pre -application meeting with the City of Sebastian Community Development Staff to discuss the conceptual plan for installation of proposed (upland) parking and stormwater improvements and proposed (over -water) dock/marina extension improvements and identify any preliminary comments expected from City Community Development staff and other applicable City department staff. The Vendor shall present conceptual design drawings of both upland and over -water improvements prepared under a separate task as descdbed above, to use during the discussions of the project with City staff. The Vendor shall prepare minutes of the pre -application conference with City staff. All Vendor expenses to prepare and conduct this meeting including for travel shall be included in the fee for this task. Task 4: Preliminary Design Services — The Vendor shall design the proposed dock and provide signed and sealed engineered drawings suitable for the Contractor to obtain building permits as required by the City of Sebastian. Preliminary design drawings and engineering calculations will be completed in a 24" x 36" format. The design for over -water construction shall be in accordance with USACE standards for docking facilities. The engineered design will include decking, stringers, pile caps, dock piles, and mooring piles. Each phase of design will include an update Engineers Estimate of Probable Construction Costs presented in a Bid Form format. Task 5a: DEP Permit Application — The Vendor shall prepare and submit a request to DEP for an Individual ERP (Environmental Resource Permit) to perform the work described below for a new dock, in accordance with Florida Administrative Code (F.A.C.) 62-330 and the Applicant's Handbook and in conjunction with US Army Corps of Engineers (USACE) permit application (See Task 5b, below). The Vendor shall provide the required data as requested by the DEP permit application to facilitate the issuance of the DEP permit, including resource data (Seagrass survey) to be provided by the City to address the construction within the Indian River -Malabar to Vero Beach Aquatic Preserve. The Vendor shall prepare Forth 62-330.060(1) - Application for Individual and Conceptual Approval Environmental Resource Permit with accompanying required supporting documentation with exception of the following: 1. Aquatic Resource Survey for wetland and surface waters (A Submerged Aquatic Vegetation (SAV), or seagrass survey, has been obtained by the City; An UMAM may not have been prepared by the City and may not be needed). 2. A Facility Management Plan (FMP) (unless an FPM exists that the Vendor can update, otherwise Vendor can provide a new plan under separate authorization). 3. A bathymetric survey (Already prepared by City). 4. Water and sediment testing data, tidal conditions, tidal current measurements, and simulations of hydrodynamic conditions and water quality that may or may not be requested by the agency (Vendor can provide these services if required by the DEP under separate authorization).' 5. Mitigation bank permit (Vendor can provide these services if required by the DEP under separate authorization). 'Regarding hydrographic data, it is expected that the Vendor shall select from the permit application options, the submittal of a "certification from a Florida -registered professional clearly stating that, due to the design, nature, and/or location of the proposed structures, works, or other activities, that the project does not have the potential to add pollutants to, or result in an adverse change to, the patterns of How, circulation, erosion, deposition, or littoral transport of a waterbody; AND (has) not been previously informed by the reviewing agency that hydrographic information will be required. A copy of the Florida -registered professional's certification must be included with this application." If the City provided SAV is in a scaled coordinate correct digital format (geospatial CAD or GIS file format), the vendor shall prepare a Surface Water Area spreadsheet to calculate surface water impacts. If the data is not in a scaled coordinate correct format, the Vendor shall assist the City in obtaining this data from the City's SAV consultant, or the Vendor can perform this work under a separate authorization. The City of Sebastian shall provide all application fees associated with the DEP Permit Application. CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Task 5b: USACE Individual Permit Application — The Vendor shall prepare an Individual Permit Application to submit to U.S. Army Corps of Engineers (USACE) in conjunction with Florida Department of Environmental Protection (DEP) permit application (See Task 5a, above). The Vendor shall prepare a Section 7 NMFS Checklist and Manatee Questionnaire; an aerial of the Project site; descriptions of sedimentation and turbidity control measures; and construction methodology for submittal with the application. The City of Sebastian shall provide all application fees associated with the USACE Permit Application. The consulting fees for the Vendor work associated with the USACE permit application (Task 5b) is due to the Vendor whether a joint DEP/USACE permit application or separate DEP and USCAE permit applications are to be submitted. Task 5c: SJRWMD Stormwater Permit Application — The Vendor shall conduct a pre -application meeting with the St. Johns River Water Management District (SJRWMD) staff regarding upland parking lot proposed improvements and associated stormwater design. The Vendor shall submit conceptual design drawings to create permit sketches for the non -water, upland proposed improvements; the sketches will incorporate the results of the pre -application meeting and proposed changes by the OWNER as well as be based upon the property topographic survey (provided by the OWNER). The Vendor shall prepare and submit a SJRWMD Application for a permit modification of the existing SJRWMD permit. The City of Sebastian shall provide all application fees associated with the SJRWMD Permit Application. Task 5d: DEP/DACS Submerged Land Lease Modification — The Vendor shall prepare the Florida Department of Environmental Protection (DEP) / Florida Department of Agriculture & Consumer Services (DACS) Submerged Land Lease Boundary application for a modification to the existing Sovereign Submerged Land Lease (SSLL) and provide the required SSLL boundary survey in accordance with DEP requirements SLER-0950, per Flodda Administrative Code (F.A.C.) 62-330.060(1) Sec. F. The City of Sebastian shall provide all application fees associated with the DEP/DACS Submerged Land Lease Modification Application and any subsequent lease fees. Task 5e: City of Sebastian Development Permit — The Vendor shall submit a Code Compliance Certification Application to the City of Sebastian (COS) including design sketches signed and sealed for this application. The Vendor shall complete the necessary City of Sebastian Approval Application with required attachments and submit it to the City for permit approval in accordance with applicable municipal Code Sections. The Vendor shall complete the necessary municipal Approval Application Forms including providing the required number of plans, a project description, one (1) aerial of site with project overlaid showing surrounding 100 feel, one (1) Copy of the Owner's Deed, and Letter of Authorization from Property Owner, as necessary. The Vendor shall provide evidence of compliance with City of Sebastian applicable regulations and apply for necessary municipal regulatory permits. The Vendor is not responsible for construction related permits, including building permits. The City of Sebastian shall provide all application fees associated with the City related Development Permit Application and associated permits, if necessary. Task 6a: DEP Permit Processing — The Vendor shall process the DEP application by responding to a request for additional information from DEP if necessary. The Vendor shall contact DEP to address staff questions and concerns and to expedite their review and processing of the permit application. The Vendor shall confer with the OWNER as to (a) interpretation of DEP rules and regulations, and (b) responses to DEP requests for additional information. The Vendor shall provide written responses to DEP to address staff requests for additional information. The Vendor shall represent the project before DEP staff toward securing approval of permits for the project The Vendor shall assist the DEP staff with coordination with state commenting agencies; this will include, but is not limited to telephone discussions, meetings and/or submittal of additional required information requested by the Florida Fish and Wildlife Conservation Commission (FFWCC). Task 6b: USACE Individual Permit Processing — The Vendor shall process the USACE application by responding to a request for additional information from USACE if necessary. The Vendor shall contact USACE staff to address staff questions and concerns and to expedite their review and processing of the permit application. The Vendor shall confer with the OWNER as to (a) interpretation of USACE rules and regulations, and (b) responses to USACE requests for additional information. The Vendor shall provide written responses to USACE to address staff requests for additional information. The Vendor shall represent the project before USACE staff toward securing approval of permits for the project. The Vendor shall assist the USACE staff with issuance of a Public Notice and coordination with federal commenting agencies; this will include, but is not limited to telephone discussions, meetings and/or submittal of additional required information requested by the U.S. Fish & Wildlife Service (USFWS), and National Marine Fisheries Service (NMFS). CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Task 6c: SJRWMD Stormwater Permit Processing — The Vendor shall process the SJRWMD application by responding to a request for additional information from SJRWMD if necessary. The Vendor shall contact SJRWMD staff to address staff questions and concerns and to expedite their review and processing of the permit application. The Vendor shall confer with the OWNER as to (a) interpretation of SJRWMD rules and regulations, and (b) responses to SJRWMD requests for additional information. The Vendor shall represent the project before SJRWMD staff toward securing approval of permits for the project. Task 6d: DEP/DACS Submerged Land Lease Modification Processing —The Vendor shall process the DEP/DACS Submerged Land Lease Modification application by responding to a request for additional information from DEP/DACS if necessary. The Vendor shall contact DEP/DACS SSLL staff to address staff questions and concerns and to expedite their review and processing of the SSLL modification application. The Vendor shall confer with the OWNER as to (a) interpretation of DEP/DACS SSLL modification rules and regulations, and (b) responses to DEP/DACS SSLL staff requests for additional information. The Vendor shall review the draft submerged land lease limit changes requested by DEP/DACS staff and make recommendations to City staff regarding these requested changes. The Vendor shall negotiate the final accepted submerged land lease limit and the Vendor shall present a final land lease limit survey (by Vendor's survey subconsultant) and submit this to DEP/DACS staff for final processing. The Vendor shall provide written responses to DEP/DACS SSLL staff to address staff requests for additional information. The Vendor shall represent the project before DEP/DACS SSLL staff toward securing approval of permits for the project. The Vendor shall also contact DEP Submerged Land Lease Bureau to expedite this review by the DEP. Task 6e: City of Sebastian Development Permit Processing — The Vendor shall process the City of Sebastian (COS) application by responding to a request for additional information from COS if necessary. Task 7: Final Design Services —The Vendor shall prepare final design drawings that will be prepared upon any special regulatory permit conditions accepted by the OWNER. The design drawings will include technical specifications. Each phase of design will include an update Engineers Estimate of Probable Construction Costs presented in a Bid Form format. 1. Vendor's Responsibility (include estimated hours, if applicable) Description Task 1: Pre -Design City and Stakeholder Meeting I Task 2: Conceptual Design I Task 3a: DEP Permit Pre -Application Meeting I Task 3b: USACE Individual Permit Pre -Application Meetinq I Task 3c: SJRWMD Stormwater Permit Pre -Application Meeting I Task 3d: DEP/DACS Submerged Land Lease Modification Pre -Application Meeting Task 3e: City of Sebastian Development Permit Pre-Applicationreetinq Task 4: Preliminary Design Services Task 5a: DEP Permit Application I Task 5b: USACE Individual Permit Application I Task 5c: SJRWMD Stormwater Permit Application I Task 5d: DEP/DACS Submerged Land Lease Modification I Task 5e: Ci of Sebastian Development Permit I Task 6a: DAP Permit Processing I Task 6b: USACE Individual Permit Processing I Task 6c: SJRWMD Stormwater Permit Processing I Task 6d: DEP/DACS Submerged Land Lease Mo ificatir Processing I Task 6e: City of Sebastian Development Permit Processing I Task 7: Final Design Services Estimated Hours Lump Sum - not applicable Lump Sum - not applicable Lump Sum - not applicable Lump Sum - not applicable Lump Sum - not aRQ(icable Lump Sum - not applicable Lump Sum - not applicable Lump Sum - not applicable Lump Sum - not applicable Lump Sum - not app�licable Lump Sum - not applicabie Lump Sum - not applicable Lump Sum - not applicable 40 hours 40 hours 28 hours 64 hours 12 hours Lump Sum - not applicable 2. Pricing CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Description I Task 1: Pre-Desiqn City and Stakeholder Meeting I Task 2: Conceptual Desiqn/Altemative Layouts I Task 3a: DEP Permit Pre-/)pplication Meeh'ng I Task 3b: USACE IndividuarPernit Pre -Application Meeting I Task 3c: SJRWMD Stormwater Permit Pre- plioation I Task 3d: DEP/DACS Submerged Land Pre-Vication I Task 3e: City of Sebastian Development Perrot Pre-App. I Task 4: Pre iminary Design Services I Task 5a: DEP Permit Application I Task 5b: USACE Individual Permit Applicafion I Task 5c: SJRWMD Stormwater Perrot Application I Task 5d: DEP/DACS Submerged Land Lease Modification I Task 5e: City of Sebastian Development Permit I Task 6a: DEP Permit Processing I Task 6b: USACE Individual Permit Processing I Task 6c: SJRWMD Stormwater Permit Processing I Task 6d: DEP/DACS Submerged Land Lease Processin? I Task 6e: City of Sebastian Development Permit Processing I Task 7: Final Design Services 3. Deliverables Provided to the City (surveys, Plans, etc.) I Description Quantity Contracted Unit TOTALS Price Lump Sum $1,500.00 Lump Sum $18,620.00 Lump Sum $2,850.00 Lump Sum $2,950.00 Lump Sum $2.770.00 Lump Sum $3,100.00 Lump Sum $1,500.00 Lump Sum $26,970.00 Lump Sum $3,700.00 Lump Sum $3,700.00 Lump Sum $2,990.00 Lump Sum $8,700.00 LumQQ Sum $2,800.00 Hourly, Nol-to-Exceed $5,850.00 Hourly, Not -to -Exceed $6,050.00 Hourly, Not -to -Exceed $4,600.00 Hourly, Not -to -Exceed $8,150.00 Houdy, Not -to -Exceed $1,800.00 Lump Sum $11,400.00 I a. Meeting agendas and minutes I b. Conce tual and Preliminary Design and permit sketches and drawing s I c. PermitIpplications submitted to permit agencies w/attachments (for CItV signature) I d. Engineers estimated approximate pro{tpble cgnstrucbon cost each phase I e. SOned and Sealed Final Consfruction Design Drawing with Technical Specifications f. Final permits as issued by regulatory agencies Quantity Electronic format dfl Electronic format d Electronic format Electronic format d Electronic format ��pd Electronic format Ip f) Basic of Compensation/Period of Services: The above referenced description for CSA — 03 (RFQ 423-06) will be performed for a fee in the amount of $120,000.00. Period of Services: Refer to "Attachment A - Vendor Schedule." AGREED: VENDOR: \ 1,, -'-�' .1Date: 01 /05/24 Denise M. Boehning / President CoastalWide LLC Attest: J enetteViliiemsil� e CITY eEBAST AN: City M nager Date: aS ao�V Approved as to Form and Content for Reliance by the City of Sebastian only: en ifer Cockcroft, City lAttomey- Vendor: Coastal Wide LLC Work Authorization No: CSA - 03 (RFQ H23-06) Project Title: Working Waterfront Expansion Q Prolpft Schedule N U CoRjs�tggl��sg Tas 1: Pre -Design City and Stakeholder Meeting Task 2: Conceptual Design/Alternative Layouts Q Z LLjZ a) 5 Pre-apP(I on met 9 Task 3a-A permit ( �jD lica, n Mgt' g O LLTask 3b: US,q E Indi�dual ermit�re-Application Meeting � LLI L bask Ic: � Sto pater Aermit Pre -Application LJL 0 `5 Task 3d:�IDACStrrerga Land Pre-Appll�p9n ppre-App. Z0 � Task 3e: it of Sebastian ye gpment Permit Preliminary Design Q NQ UJ j Task 4: Preliminary Desjqj� Services U I Pgrrnt( Auld F@'; on Q O > Q Task 5a: DEP Permit gpp(ipp�tion TO= t— Task 5b: USACE Individual Permit Appl'cati9n Z Task 5c: SJRWNID Storm:iater Permit Applicatip)) N D LL Q 2 Task 5d: DEPIDACS Submerged Land Lease Modification Task 5e: 6hy o? tebastianbevelopment Permit Application Z < Q P, r�r�t�Pt4 s , ask a. D Permit Processinl� O J F- Task 6b: USACE Individual Permit Pr?cessinq Proces U = to Task 6c: SJRWMD Storm::ater Penrot inl� Task 6d: PEP/QACS SYi,!bmerged Land Lease rocessinn Z Task 6e: City of Sebastian Develppment Permit Processmq O Final Design U Task 7: Final Design Services Jan-24 Felr24 Mar-241 Apr-24 May-24 Jun-24 Jul-24 AuP; 24 Sep-24 Oct-24 Nov-24 Dec-24 Jan-25 Feb-25 Mar-25 Apr-25 I