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HomeMy WebLinkAbout02-06-2024 NRB AgendaMYOF SEBASTL HOME OF PELICAN ISLAND NATURAL RESOURCES BOARD AGENDA REGULAR MEETING TUESDAY, FEBRUARY 6T", 2024 - 6:00 P.M. 1225 MAIN STREET, SEBASTIAN, FL "To improve the quality of life in Sebastian by nurturing the balanced relationship between our citizens and our environment by protecting, preserving and promoting our natural resources" 1) CALL TO ORDER 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL 4) APPROVAL OF MINUTES —ACTION ITEM January 2 n d , 2024 Meeting Minutes 5) ANNOUNCEMENTS 6) AGENDA MODIFICATIONS 7) PUBLIC INPUT 8) UNFINISHED BUSINESS Chairman announces title of the item Staff Presentation Public Input Staff Summation Chairman calls for a motion Board deliberation and roll call vote Item A. Tulip Pond Project — FL Arbor Day Planting Event — Friday January 191h, 2024 i. Event Debrief Item B. Sustainable Sebastian i. Staff Update ii. Reduction of Single -Use Plastics — Champion: Charles Stadelman a. Presentation by Mr. Stadelman iii. Native Landscaping — Champion: Sherida Billman iv. Tree Protection & Landscaping Ordinances — Champion: Thomas Carrano V. Resource Conservation — Champion: Donna Ware a. Outreach Materials vi. Green Infrastructure and LID — Champion: Nicole Mosblech vii. Sidewalks & Bikeways — Champion: Sarah Haggerty Item C. Earth Day & Arbor Day Celebration — Saturday, April 20th, 2024 i. History of the NRB 9) NEW BUSINESS Chairman announces title of the item Staff Presentation Public Input Staff Summation Chairman calls for a motion Board deliberation and roll call vote 10) ITEMS FOR NEXT AGENDA AND DATE: March 5", 2024 11)ADJOURNMENT ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE ON THE ABOVE MATTERS, WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH APPEAL IS TO BE HEARD. SAID APPEAL MUST BE FILED WITH THE CITY CLERK'S OFFICE WITHIN TEN DAYS OF THE DATE OF ACTION. (286.0105 F. S). IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS SPECIAL ACCOMMODATIONS FOR THIS MEETING SHOULD CONTACT THE CITY'S ADA COORDINATOR AT (407)-589-5330 AT LEAST 48 HOURS PRIOR TO THIS MEETING. TWO OR MORE ELECTED OFFICIALS MAYBE IN ATTENDANCE. NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING JANUARY 2, 2024 Chairman Stadelman called the Natural Resources Board meeting to order at 6.00 p.m. Pledqe of Alleqiance was recited by all. III. Roll Call Present Dr. Carrier Ms. Billman Mr. Carrano Not Present Ms. Haggerty (a) IV U Mr. Stadelman Ms. Ware Dr. Mosblech (Zoom) Also Present Alix Bernard, Community Development Director Felicia Gordian, Environmental Technician Joseph Perez, AV Technical Assistant Janet Graham, Technical Writer Brian Benton (Zoom) Approval of Minutes All Board members having indicated they had reviewed the Minutes of December 12, 2023, Mr. Stadelman called for a motion. A motion approving the Minutes of December 12, 2023 was made by Mr. Carrano, seconded by Ms. Ware, and approved unanimously via voice vote. Announcements Ms. Gordian announced that earlier today she received a message from Ruth Callaghan. She is effectively resigning from the Board due to personal reasons. She added that Dr. Carrier will also be leaving the Board after this meeting, and she thanked both Dr. Carrier and Ruth Callaghan for their years of service on the Board, and they will be greatly missed. Mr. Stadelman thanked them for their dedication and hard work while serving on this Board. VI. Aqenda Modifications -- None NATURAL RESOURCES BOARD PAGE 2 MINUTES OF REGULAR MEETING JAN UARY 2, 2024 VII. Public Input -- None Vill. Unfinished Business A. Tulip Pond Project -- FLArbor Day Planting Event -- Friday, January 1911 2024 Ms. Gordian stated the start time for this event will be 12:00 p.m. She asked that members of the Board, if they are able, to kindly come out between 11:00 and 11:30 a.m. to help with setup. She will be developing a signup sheet for all of the volunteers. She added that, if members of the Board are planning to attend, please fill out the signup sheet to confirm that they will be there. If anyone has questions, please let her know. She will be updating the website and the flyers, and the information will go out on social media. She will send that out to all Board members as well. She added that, if the Board members know of anyone who is interested in the event, please feel free to invite them. Ms. Ware asked how long the event will last. Ms. Gordian stated no more than two hours, and it may not even take that long. Mr. Stadelman reviewed that the Tulip Pond Project is a demonstration project for water drainage for the area. It is also a commercial tax credit project. Someone who can implement these techniques in a certain area can possibly qualify for a tax credit. B. Sustainable Sebastian Implementation Plan Update Ms. Bernard said attached in this evening's agenda packets is the final roll -out plans for the five-year homestretch plan, and it is due September 30th, 2024. She reviewed that a lot of the projected due dates/completion dates are in there as well as some of the notes section is filled out. This is so we can see what can be wrapped up as to the goals and objectives from the five-year plan by September 30th, with Ms. Gordian helping us get through this. If there is a task in here that has been assigned to you or is under your area of specialty, she will recap for you about six weeks in advance to check in and see where everyone is at and will help you navigate that. If you see something that your name is assigned to and you feel that is obtainable or not, clear communication with Ms. Gordian is going to be of great benefit. If you have any questions about anything on this document, please email Ms. Gordian directly, and feel free to copy Ms. Bernard as well. She clarified NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING JAN UARY 2, 2024 PAGE 3 that this does not mean that Sustainable Sebastian is finished. It just means that we are looking at a new approach, and we need to be accountable for the five-year implementation plan. She added that Ms. Gordian, Mr. Stadelman, and herself will meet to discuss the presentation Mr. Stadelman is going to be making at the February meeting for single -use plastics. ii. Reduction of Single -Use Plastics -- Champion: Charles Stadelman Mr. Stadelman reviewed what he has discovered so far, restaurants, etc. must have licensing. He will have to investigate further into this and mentioned some of the things that he has yet to clarify. This will pertain to the City as well as businesses within the City. He reviewed what will need to be addressed in order to move forward. Ms. Bernard stated that she would like to expand on that conversation when she and Mr. Stadelman and Ms. Gordian meet next Friday and talk about what that looks like. She added that the Board can still stay focused on the single -use plastics that have been addressed in the plan, but then investigate what the expansion might look like in different areas and what might be realistic goals. She recommended that that be part of the conversation next Friday. Mr. Stadelman reviewed that most of the restaurants purchase their food and food supplies from wholesalers. He feels that a lot of what this Board does needs to be directed towards the distributors. He pointed out that most of what we do has to be geared toward what the businesses are doing already. He also pointed out that a lot of what is recycled has no value. Ms. Billman reviewed that at the last meeting the Board had discussed reaching out to other municipalities about their programs. She talked to someone at the City of Stuart, and she was surprised by what they have accomplished. She spoke to the Program Manager for Utilities and Engineering in Stuart and described what she found out that Stuart does, such as where to purchase items. The City employees bring their own containers and utensils, and they do have compostable palm utensils, but they discourage people from using them; they want people to bring their own utensils to work. She described what the exceptions are. Also discussed were the City functions in the parks, etc. and the requirements for vendors, etc. Also discussed was how they handle trash at these events. She also was told that the City is not permitted to enforce with private restaurants and businesses what they use. She described other things the City of Stuart does to discourage use of single -use plastics. Ms. Billman also covered what the NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING JAN UARY 2, 2024 PAGE 4 requirements are for a restaurant to become a member of SurFrider's Ocean Friendly Restaurant Program. iii. Native Landscaping -- Champion: Sherida Billman Ms. Billman said she does not have anything to report. She is still in the process of getting some lists and so forth, which has not happened yet. Mr. Stadelman said as long as we keep moving forward, that is what is important. iv. Tree Protection & Landscaping Ordinances -- Champion: Thomas Carrano Mr. Carrano said he has nothing to report presently. He thanked Dr. Cox for sending him the numerous pages from what was done previously. He has not had a chance to go through them all, but he has a lot of reading to do, which he will do and try to incorporate it with what the NRB is doing. V. Resource Conservation -- Champion: Donna Ware Ms. Ware said she sent a sheet to Ms. Gordian earlier today. That sheet is basically meant for the office workers mainly in the City. Ms. Ware said that the list follows up on what the employees should be able to do based on the examples. She added that this needs to be reinforced. Ms. Bernard suggested incentivizing it a bit, and staff will look at that. Ms. Gordian said that the questionnaire for City staff was already distributed to City employees, and the due date is January 181h. It was distributed on December 18th. She added that maybe there could be some reward if they treat it as a competition to be won by a person or department. Ms. Ware added that she thought she might do the same kind of thing for businesses or home offices -- a list of simple steps that can be made in the home or at the businesses. Ms. Bernard added that the results of that survey will be presented at the February meeting of the NRB. vi. Green Infrastructure and LID -- Champion: Nicole Mosblech Dr. Mosblech thanked Ms. Billman for all her work with the City of Stuart. She reported that for the past month she visited three additional parks. She had sent the report to Ms. Gordian. Her goal is to visit parks that are in the City of Sebastian on a priority basis to NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING JAN UARY 2, 2024 PAGE 5 see what is there in the way of protection as well as potential for future use. She reviewed her findings at George Street Park, Filbert Street Park, and Bryant Court. She recalled that at the last NRB meeting there was discussion about the lack of understory species. She thinks that is one of the items that there is potential for. She did not see much wildlife diversity. She referred to Filbert Street Park as having a huge area that actually has trails that go through a wooded section. The trails looked to be quite well maintained, and she suggested that some signage be added. She noted that the plant species in the overgrown area are 90% Brazilian Pepper. She suggested taking out some of the non- native species there and some native species planted. She saw very little air potato, and she noted that some of it appeared to have been eaten. She added that there have been air potato beetles released in the County. Dr. Mosblech and Ms. Billman discussed the parks that yet have to be visited. vii. Sidewalks & Bikeways -- Champion: Ruth Callaghan Mr. Stadelman stated there would be no discussion regarding this item at this time. Ms. Gordian said staff will talk to the Board concerning the champion for the next meeting. C. Earth Day & Arbor Day Celebration -- Saturday, April 20th, 2024 Ms. Gordian asked the Board members if they are interested in having beer at the 2024 Earth Day Celebration. It seemed to go well last year, and she identified the partners in this project who provided the beer for the event. It was the consensus of the Board members that beer will be provided for sale this year. Mr. Stadelman stated that we will have to bring it to the nonprofit that is going to do it, whether it is Rotary or not. He will present it to the Rotary Club. The breweries are Mash Monkeys and Pareidolia. Ms. Gordian said that last year the beer itself was gotten from J.J. Taylor. Mr. Stadelman suggested that the local brewers showcase how the beer is brewed using sustainable plants and other items. Ms. Billman agreed that bringing the history of beer to the attention of the attendees of the event was a good idea. Ms. Gordian stated that she will contact Waste Management to discuss the shredding and recycling events for Earth Day. She asked if the Art Club will participate this year, and Ms. Ware said they definitely will participate. Since 2024 is the year of the Centennial, Ms. Ware asked if the NRB wanted to review some of its history in Sebastian. She commented that a lot of the groups that will be at all the events all during the year will be doing something historical in nature and linking their activities to the City and how long they have been doing it. She added that the Art Club has been established for 87 years, and they are doing something special for the Centennial in the way of paintings of old NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING JAN UARY 2, 2024 PAGE 6 buildings. She also suggested that the NRB have information about when it was first formed and other facts related to its beginning years, as well as some items that have helped Sebastian along the way to become what we hope to be sustainable. There was some general discussion of ideas for this year's event. Ms. Gordian also suggested that Board members begin to think about what sort of questions we would like to have on the scavenger hunt this year. Last year's scavenger hunt went really well, and she thanked Dr. Mosblech for the development of the questions that were used in the scavenger hunt last year. Ms. Billman asked Dr. Carrier if there is any way to modify the gopher tortoise exhibit to make it more attractive to the kids. Dr. Carrier said one of the things that was talked about was combining it with the consortium of the Gopher Tortoise Alliance so that we actually present the two of them side by side. He emphasized that we need to have someone to shepherd people through to really make it an educational experience; it is not that right now. Ms. Billman asked if the Boys Club or the Girls Club could be involved. Dr. Carrier said it could be anyone who is willing to get involved. He suggested that it be placed more in the center of activity so that it is noticed by more of the public. Ms. Billman suggested that someone bring a gopher tortoise and have a display talking about the gopher tortoises and how important they are as a cornerstone species. She also suggested signage supporting the gopher tortoises. She also asked if she could have her own butterfly station. She said there was a lot of interest in the butterflies last year. She explained her participation in programs that help the butterfly population. Ms. Gordian asked Ms. Billman to provide her with what her ideas are. Dr. Carrier said that, depending on how many Board members show up, having Ms. Billman completely detached from what the Board is doing puts a greater burden on the few people who already do show up. That also needs to be factored in. Ms. Gordian said we need to consider very carefully the location of the NRB booth and consider the positioning of the surrounding booths. Ms. Gordian reviewed the community volunteering activities. Dr. Carrier and Ms. Gordian have met with Donna Halloran of the Pelican Island Audubon Society about the potential of doing an air -potato -removal event. Since the ideal time of year for air potato removal is in the fall, it would not be a good idea to try and have that type of event in conjunction with the Earth Day event. Mr. Stadelman and Ms. Bernard suggested addressing this at the February meeting. She asked the Board members to contact Ms. Gordian with any suggestions they may have. NATURAL RESOURCES BOARD MINUTES OF REGULAR MEETING JAN UARY 2, 2024 PAGE 7 Dr. Mosblech addressed trying to get people involved in some of the NRB projects. There are a lot of organizations locally that are both interested in getting volunteers from the community as well as might have experts to offer their own expertise. She asked if it is worth having scheduled talks, with the schedules being posted, and these groups would have their booths at the Earth Day event all day long. Mr. Stadelman liked that idea. Ms. Billman stated that when she talked with people with the City of Stuart, they also said, with the eco-friendly events we should work with sponsors to present eco-friendly awareness prior to and during the event. She also read a list of other things that people could do that would fit in with the Sustainable Sebastian theme. She will email that list to Ms. Gordian and/or Ms. Bernard. Dr. Mosblech suggested that we raise awareness with information on the vendors' applications, such as giving them options, etc. Ms. Gordian said she will add some of that verbiage to the applications. Ms. Ware suggested that, as these vendor questionnaires come back, maybe that could be a part of the scavenger hunt such as what vendor does this, or what vendor does sustainable things. IX. New Business Mr. Stadelman thanked Ms. Callaghan and Dr. Carrier for all that they have done while serving on the Natural Resources Board. X. Items for Next Agenda and Date: February 6t", 2024 XI. Adiournment There being no further business, Mr. Stadelman called for a motion to adjourn. A motion adjourning the meeting was made by Mr. Carrano, seconded by Ms. Ware, and approved unanimously via voice vote at 7:05 p.m. Date: Jg HOME STRETCH of the 5-YEAR IMPLEMENTATION PLAN - Due Monday, September 30th, 2024 INITIATIVES FG 1/30/2024 F <<�~C' �'e ��'i0O 6 0'' ti��Teo� , 01or ��� axcleo s Tasks Develop [template for] information packet to give to event vendors/hosts in conjunction with the comparison sheet Task as Arrange meeting with Chamber of Commerce to discuss business outreach partnership Task as Create information packets for businesses, including Surfrider OFR info Task 1F Develop education and outreach program for local schools Discuss Procurement of current items with staff Develop outreach for staff about how to reduce single -use plastics, recycling, and conservation Task as Create a comparison sheet of commonly used restaurant products as part of the info packet Host a workshop with City Staff to discuss intentions for changes & receive input Chamber of Commerce IRC School Board; Charter Schools Task Create a comparison sheet of all products used in City Hall breakrooms and at City Staff events and present Community 2B estimated annual cost for budget approval Development Dept. RC FG/CS FG FG/CS FG DW SH FG/NRB FG/AB Task Incorporate info about all products and costs into event vendor packets Parks & Rec Dept. FG 2C NATURAL RESOURCES BOARD LQ Program through KBB & KIRB is now defunct. Staff & NRB agreed on alternative path toward this goal 07/18/2023. Template Created based X 9/5/2023 on powerpoint used from earlier discussions. 1/2/2024 1/24/2024 2/6/2024 1/24/2024 2/6/2024 X 9/22/2023 12/12/2023 1/2/2024 11/7/2023 11/7/2023 9/30/2024 3/5/2024 4/20/2024 Projected 4/1/2024 Projected: 4/15/2024 Meeting Scheduled for 1/24/2024 11/14/2023 Staff clarified the difference between this task & task for staff outreach. Staff discussing program for Film students at Charter HiL-h School Jim Testa of Facilities Maintenance provided information. DW submitted suggested flyer SH & FG have created spreadsheets of relevant data. CS to contact purveyors of Sysco & Ed Don for more pricing information. NRB to determine their recommendations and discuss with City Staff to gain feedback on products & implementation process. NRB to present their recommendations of alternatives to SU plastics to CC for approval and implementation by 3/27/2023. Starting with Earth Day event, and branching out to other events through discussions with their respective hosts. HOME STRETCH of the 5-YEAR IMPLEMENTATION PLAN - Due Monday, September 30th, 2024 INITIATIVES FG 1/30/2024 Fc��eo 0°C o~°o�'0t10 sx Tasks Determine current maintenance practices used by staff at our parks and properties Identify from field visits areas for improvement & develop possibilities for implementation for each park Find out what exactly has been purchased for previous native plantings at the City Hall demonstration garden - Discuss with Nickie Munroe (UF/IFAS) Task as Enhance the demonstration gardens anually with new plantings, weeding, mulch and added signage Task as Determine cost of demonstration garden improvements for budget approval Task as Coordinate with local organizations to create native demonstration gardens at City Parks SE Discuss opportunities for invasive species removals at City Parks Use criteria for prioritization to develop list of priorities to discuss with NRB & Leisure Services Public Works Dept. & Parks & Rec Dept. Parks & Rec Dept Parks & Rec Dept Audubon Society, IRC Garden Club, Sebastian River Junior Women's Club Parks & Rec Dept FG/S13 11/7/2023 10/9/2023 SB X SB 1/2/2024 SB 5/31/2024 FG/AB 4/30/2024 SB 4/30/2024 SB/FG 4/20/2024 FG/RK X Task Encourage native landscaping and mulched areas, decreasing sodded areas, where applicable on City Parks & Rec, SW, & FG 6B Properties Public Works Depts. NATURAL RESOURCES BOARD 9/30/2024 9/5/2023 1/3/2024 11/28/2023 Parks assigned to specific staff members. Each staff member may be assigned multiple parks. Garden Club Park selected as ideal next location for a planting project. Data in City files regarding initial plantings. SB has reached out to OF/IFAS regarding next steps, waiting on response. SB has begun removal of dead plants & weeds to prepare for new plantings. JC has begun discussions with PIAS regarding air potato removal events at Stormwater Park. RK developed map showing 5 & 10 minute walking buffers around each park. Develop survey for Parks Staff to determine barriers to implementation of native landscaping. HOME STRETCH of the 5-YEAR IMPLEMENTATION PLAN - Due Monday, September 30th, 2024 INITIATIVES FG 1/30/2024 �'`0, '�'e ��'�0O 0'' F Z< O ti,�Teo� �a10 ��� bide, s �°' �60", Tasks 'ti� 330AL • ASSIST CITY IN REVISION OF THE TREE PROTECTION AND LANDSCAPE ORDINANCE Community Thomas Development Dep List presented to NRB at Outline pertinent areas for improvement in the code FG 11/14/2023 11/14/2023 11/14/2023 meeting, to be updated as new insight is provided. Projected 11/15/2023 & 1/11/2024 TC NRB shadow Staff in relevant field work TC 9/30/2024 shadows FG in field to discuss 9/30/2024 flaws with current ordinances. Task Projected Staff to discuss standard 9A Board Members to volunteer to serve on Sub -Committee 9/30/2024 9/30/2024 operating procedures with City Attorney Task Projected Updates and discussion provided at each NRB Meeting FG 9/30/2024 9B 9/30/2024 Task Final revised ordinances brought to the NRB for approval before being presented to City Council FG/AB 8/6/2024 9C 30AL INCREASE OPPORTUNITY FOR RESOURCE CONSERVATION AND MAXIMIZE RECYCLINT 13 AVAILABILITY WITHIN CITY OPERATIONS Task PW Director KM confirmed Ensure that every office and copier has a recycle can All Departments FG X that bins are placed in the 13B PW offices. Task Educational outreach of simple ways to reduce reuse and recycle communicated through emails and Human Resources DW/FG 12/12/2023 1/2/2024 DW submitted suggested 13C signage in gathering areas. Dept. flyer Create Questionnaire for Staff to determine areas for improvement FG 12/15/2023 Projected Presentation to Questionnaire has been distributed to staff. Board 2/6/2023 Projected Discussions held with Determine current recycling protocol/routine for city facilities FG 5/7/2024 Presentation to Public Works & Facilities Board 5/7/2023 Maintenance Discuss current procurement of relevant items with Facilities Staff Public Facilities Div. FG 9/22/2023 Projected Presentation to Board 5/7/2023 Initial discussion with Jim Testa in conjuction with Single -Use Plastics discussion Identify methods other municipalities have used that may suit our resource conservation needs FG 8/6/2024 Task Discuss money spent and 13 D Create self -audit criteria for City office operations FG 9/30/2024 corresponding data with Finance Staff Host a workshop with Staff to discuss intentions for changes & implementation methods for input, as 9/30/2024 needed NATURAL RESOURCES BOARD HOME STRETCH of the 5-YEAR IMPLEMENTATION PLAN - Due Monday. September 30th. 2024 INITIATIVES FG 1/30/2024 °o o,` Zt Tasks Task Review the applicable Ordinances and determine if changes are needed to support and encourage these Community FG/NM 6/4/2024 16B practices Development Dept. Task Review GI Map of the City and determine where there may be an opportunity to enhance existing hubs and Community FG/RK/N M 9/30/2024 16C cooridors, connect green spaces, and improve stormwater storage and treatment areas Development Dept. Create Priority list based on the corridor discussed in the last Champion Meeting Visit Tracts for Assessments (take photos!) Visit Parks for Assessments (take photos!) Create Cutsheets from Field Data Task as Conduct walking/ biking audit tours to determine any gaps and opportunities Task Determine if there are areas which may pose challenges to foot and bike traffic and why 18B FG X FG/RK 8/6/2024 NM 7/2/2024 FG/NM 8/30/2024 Parks & Rec Dept., FG Public Works Dept. Parks & Rec Dept., FG Public Works Dept. Community Meet to discuss possible areas for improvement and current efforts by the City Development Dept., FG Public Works Dept. NATURAL RESOURCES BOARD 7/2/2024 8/29/2023 Projected 7/2/2024 List completed & discussed with NM. ongoing ongoing ongoing Projected 7/2/2024 722024 / / GIS Park Walking Buffer Map by RK applies to this goal. Staff meeting with CS on 11/7/2023 10/11/2023 10/11/2023 reveals limited ROW for new sidewalks except for in a few areas of the City. 1/30/2024 SE�r STAFF SUSTAINABILITY QUESTIONNAIRE RESULTS • February 61h, 2024 Departments Airport, 1 8uilding Department Cemetery. 1 City Clerk' % Public Works8 Office, 2 City Manager's Office, 2 Community Development, 2 Police Department, 3 Finance, 1 WS, 2 Goff Course, 1 Not willing to answer, 1 BACKGROUND Purpose: To assess the current practices of City Staff in regards to environmental practices in the workplace. Conducted between December 181h and January 18t h Received su bm i ssions vi a onIinesurvey (Google Sheets), paper copies, and PDFs Total participants: 27 Note: Some charts had to be reformatted due to the nature of the submissions. Departments showing Divisions Public Works - Stomnvater. 4 Public Works- Roads, 3 Public Works, 1 City Manager's Office, 2 Community Development, 2 Police Department- police Dispatch, 1 Department, 2 Financ e, 1 MIS.2 fCourse.1 Parks, Recreation, 8 Facilities - Maintenance, 1 Parks, Recreation & Facillties.1 Not willing to answer, 1 11 1 1/30/2024 ENERGY: FUEL AND ELECTRICITY How often do you use City vehicles? 27 responses ENERGY: FUEL AND ELECTRICITY 40101, ENERGY: FUEL AND ELECTRICITY 040 When using a City vehicle, how long do you leave the engine running when it is unattended? 27 responses a. NeverNery Infrequently a. I never leave the engine - 11 (40 7%) 1, 1-2 times per week running when unattended c. 3-4 times per week b Less than 5 minutes. 1 (3.79%) d. Every day c 5 to 10 minutes 0 (0%) of longer than 10 minutes 8 (29.6%) e. Not applicable -7 (25.9%) 00 25 50 75 10.0 12.5 For the previous question, if you answered b., c., or d., please provide a brief description of the circumstances in which this may occur. Received 8 Responses, somewith multiple explanations. Keep vehicle on to keep Strobes/Flashers running for safety reasons (5) 1 Cited FDOT Requirements o Keeping A/C on due to Weather Conditions (3) o To run the power convertor o Stopping on the side of the road to remove debris o Need to have vehide running so battery doesn't die ENERGY: FUEL AND ELECTRICITY e How frequently do you leave the lights on when you are at work, but not In your office? 27 responses a. The lights are on sensors and shut oft automaticalty. b. NeverNery Infrequently c. 50% of the time 0 d. All the time 1 have no office • 2 1/30/2024 ENERGY: FUEL AND ELECTRICITY1-0 When you leave your office at the end of the work day, do you shut down your computer? 27responses a Yes fib. No c. Notapplicable WASTE OUTPUT: TRASH & RECYCLING Based on your response to the previous question, could those items be recycled? 27responses Yes No I don't know. WASTE OUTPUT: TRASH & RECYCLING 11 What are the items you throw away the most often while at work? it 27responses a Paper b- Food Wrappers/Contamers c. Drink Cups/Sotlles d. Single -use plastic utensils Empty Cement Bags Paper Napluns 0 (66 7%) 5 10 15 20 WASTE OUTPUT: TRASH & RECYCLING On average, how many items do you throw away each day? 9 - - a 7 Fte er 5 3 2 d J Number of Items Thrown Out 3 1/30/2024 WASTE OUTPUT: TRASH & RECYCLING What reusable items, if any, do you use regularly at work? 27responses a. Bobie 11 (40 7%) b. Cul,Uug 20174 1%I c Utensils 8 (29 6%) it Plates 2(74%) e straws-2(74%) f. Naplans 1 (3 7%) h None of the above 5 (18.5%) bent. ban - 1 (3.7%) Rubberbands, paper clips, scm. —1 (3.7%) 0 5 10 15 20 AREAS FOR IMPROVEMENT Based on your answer to the previous question, please provide a brief explanation as to why improving our practices In this area should be prioritized. o Electricity Consumption • Lights in office on after hours, • Decorative lights are always on • High cost of street lights o Fuel Consumption Saves money • Misconceptionsabout vehicles and safety lights Travel distances (regarding Public Works Compound) o Water Consumption • "After flushing, some toilets run a long time" o Waste Output Too much waste is produced Waste harming wildlife • Recyclables not actually being recycled properly, by staff and janitorial services. • "Probably the most practical toimplement without altering the workflow too much." o "Better lifestyle' o "Finish what you start." • o "Protect the environment." o "Without knowing what other employee practioesare its impossible to prioritize..." AREAS FOR IMPROVEMENT When it comes to our environmental practices within the workplace, which area do you think the City should prioritize for improvement? 27responses a. Electricity Consumption (Lights, Computers, etc.) 49 b. Fuel Consumption (Vehicle... c. Water Consumption (Toilet... d. Waste Output (The amount... Trash thrown around our park... not sure Decisions DID NOT RESPOND Not sure what other employe... AREAS FOR IMPROVEMENT Please provide any suggestions or ideas you may have for improving our environmental practices and methods of improving such practices In the workplace. o Timers for A/C units in the Community Center o Reducing waste output with individual lunch canteensw/ reusable utensils, napkins, straws, and plates o Improvementsinrecyding: • More trash and reading receptacles • More accessible reading options. • Improvedprocessofreading. • Education and enforcement, both for employees and cleaning contractors, with more frequent remindes. • Cnned with IRC Solid WasteDistrict for assistance o Vehides • Reduce the number of vehicles idling on job sites. • Smaller and or hybrid vehicles o Electricity • Anal yze an d wmpare the water and el act ridty bi l is to determI ne the priority arm. • Regular dusting & dmnIng of el adronic items (i.e. computers) • Light sensors & timers (3) • G. Solar (2) o Ind.ding sder-i—ered lights on roadways o Improved planning for landscaping on City Facilities • Proximity to buildings needs to be accounted for L J • 4 10 Sustainable Things the City has Accomplished as of 1-29-2024 1. Reusable cups for all staff members - January 2024 2. Maintained Tree City USA Status for 22 years! - 2023 3. Water bottle refill stations in City parks were installed and purchased in 2021. 4. 16 Bike racks were installed around the city in 2021. 5. Hosted the Treasure Coast Waterway Cleanup in conjunction with the Marine Industries Association for at least 3 years in a row. 6. 2 IPM Plans — Stormwater & Parks - were developed. 7. Sustainability was incorporated into the 2040 Comprehensive Plan. 8. Grant for improvement of Tulip Dr. Stormwater pond —Tulip Pond Project! 9. The new City Public Works compound has lights on automatic shut-off timers! 10. Transitioning to LED bulbs where possible around City facilities. S EVEN GU112 i� !AINFABLE IR A ST, N__ L !!!�IIIIIIIIII •SAWADA COFFEE• 4oz Buz pw Ism LATTE r 4' e' ---MILITARY 5' --GREEN TEA 5" —CHAT 3" 4`° _HIGH FIVE MOCHA 5' CAPPUCCINO 3'4"— a CORTADO 3' COLD BREW 4`° STRONG DRIP 2" 2" 3" AMERICANO 2" S4" POUR OVER • $I ESPRESSO • $244 TEA• Ir`4, A� hoki 0 ]IV, lkql V A L A The City implemented Sustainable Sebastian as a community -wide environmental initiative in 2019, under the guidance of the Natural Resources Board. As part of these efforts we invite our business community to join us in reducing the consumption of single -use plastics at community events. Through the information contained here we hope that you will partner with the City in reducing the consumption of single -use plastics at events and in your every day practices. Community Developmerf Dept. FOR MORE INFORMATION (772) 388-8206 fgordianC cityofsebastian.org https://www.cityofsebastian.org/260/Natural- Pesources-Board AN WA OJ wi Single -use plastics are any disposable items made from plastic that are typically only used once before being thrown away. Another product type that is often spoken about in these discussions is polystyrene, more commonly referred to as "Styrofoam". These items are most common in restaurants, cafes, and food trucks, especially those that offer their items to -go. HERE ARE JUST A FEW EXAMPLES OF SINGLE -USE PLASTICS: • Plastic forks • Plastic knives • Plastic spoons • Plastic "sporks" • Plastic straws • Plastic coffee stirrers • Plastic bags • To -go containers (plastic or polystyrene) • Plastic condiment cups • Hot or cold drink cups (plastic or polystyrene) • Plastic water/soda bottles U 19101 OD OJ W. WHAT DOES IT MATTER? Single -use plastics, especially those not properly disposed of, break down into microplastics, which pollute our waters and harm our local ecosystems. Even whole plastic pieces, such as plastic bags, bottle caps, and utentsils, can end up being eaten by wildlife. Plastics can also be detrimental to human health, as they make their way into the food chain, eventually ending up in the food that we eat. A 2019 study by the National Oceanic and Atmospheric Administration Marine Debris Program, showed that the elimination of marine debris on beaches could increase tourist spending, however if the amount of marine debris on beaches doubles, there would be a significant decrease in tourist spending. Obi M:1A Loa Ke 010111[6 HERE ARE SOME SIMPLE & EFFECTIVE METHODS FOR MAKING A DIFFERENCE. • Include signage around your establishment and post about your efforts on Social Media. • Use an "ask first" policy. a Only give out disposable utensils and straws if your patrons request it. • Encourage your patrons to bring their own reusable shopping bags. o Perhaps offer a discount to those who do! • Swap single -use plastic & polystyrene to -go cups & containers for paper, plant fiber, biodegradable, or compostable alternatives. • Swap plastic merchandise or doggie bags with paper bags. • Swap plastic straws with paper or even pasta -based alternatives. o Offer reusable straws for your patrons to purchase. • Swap coffee stirrers with wooden or bamboo alternatives. • When possible, offer discounts for drink refills that utilize reusable cups. • Utilize and encourage proper recycling practices. JKkFAE =OR I;V STEPS FOR ENSURING A SUCCESSFUL EVENT WITHOUT SINGLE -USE PLASTICS Step L. Familiarize yourself with the layout for each event you attend, and take note of the placement of trash and recycling receptacles. If you are unsure of the details, contact the event organizer for assistance. z"a Step 2: Let your patrons know ahead of time of any changes ` you are making and the reasons why! Post about it on social media and discuss it with them in person prior to the event date. Step 3: Buy any items you will need at least a month in advance so you will be ready for the event.��� a. Test out the items you've chosen with your food or drinks so you can verify their quality prior to event day. b. Make sure you have purchased enough supplies for the event you are attending. WHAT YOU NEED TO GET STARTED • Read up on single -use plastics and learn some talking_point5 to share with your patrons. • Find the best supplier/purveyor to meet your needs! o See Page 7 for a list of possible suppliers. Skip the Straw Programs: o The FL Department of Environmental Protection offers free print- outs and social media tools. o The Ocean Conservancv offers window decals for businesses who participate in their program. o Take the pledge to limit plastic straws, and encourage your patrons to do the same. • Check out the participants of the Surfrider Foundation's Ocean Friendly_ Restaurants Program for inspiration. • Look into "take -back" recycling programs offered through some suppliers, such as Dart's Next Life Take Back Program. �,L 1 1 U JLliAJ l lei\ SUSTAINABLE EVENT LIUtOi . �:UL4 A\■13AL,VA\I\V/MUMe] 11910Mk` IIUUs139 All Florida Paper https://catalog.allfloridapaper.com/ Aardvark Straws https://aardvarkstraws.com/ Auburn Supply Group Florida I South https://www.auburnsupplygroup.com/ Cheney Brothers Inc. cheneybrothers.com Compostables.org https://compostables.org/ Dart https://www.dartcontainer.com/why- dart/sustainability Eco Products https://www.ecoproductsstore.com/ Edward Don & Company https://www.don.com/ General Hotel & Restaurant Supply Corp. http://www.generalhotel.com Good Start Packaging https://www.goodstartpackaging.com/ Green Paper Products https://greenpaperproducts.com/ Greenstaurant http://greenstaurant.com Hoffmaster https://www.hoffmaster.com/ Imperial Dade https://www.imperialdade.com/ Noissue https://noissue.co/ Pack n Wood https://www.packnwood.com/ Planglow https://planglow.com/ Restaurantware https://www.restaurantware.com/ Sysco https://www.sysco.com/Sustainability/Corp orate -Social -Responsibility.html US Supply House https://ussupplyhouse.com/ Vegware US https://www.vegwareus.com/us/ Webstaurant Store https://www.webstaurantstore.com/47129/ eco-friendly-disposables.html Zee Green Bags https://zeegreenbags.com/ PLEASE NOTE THAT 'PHIS LIST HAS BEEN PROVIDED FOR YOUR CONVENIENCE AND IS NOT IN'rhNULD TO BE EXHAUSTIVE OR SHOW PREFERENCE FOR ONE BUSINESS OVER ANOTHER. City of Sebastian's Sustainable Sebastian Initiative: Single -use Plastics Reduction Methods for reducing Single -use Plastics (SUP) and other waste products from daily practices. Presented by the Natural Resource Board Why are we here? Because we know there is a better way. A4 -i i How are we going to do it? With everybody! What are the Sustainable Sebastian Initiative goals for Single -use Plastic Reduction? Support overall reduction of single -use plastics and other waste products. �_ ... IFzzl_ II Assist the City and Business community In achieving sustainability. Promote value-added products and. alternatives, and provide guidance on programs and legislation. WC)Hld a Sinale-use Plastic Ran work Let's introduce new ways for businesses to be sustainable. Circularity, Environmental Management Systems (EMS) and Life Cycle Analyses (LCA) Introduce Circular Business Models, EMS, & „;W_ LCA, with awards based on Circularity benchmarks. Reward sustainable business practices and products and to encourage innovations that can achieve circularity. ®Offer tax or fee reduction incentives. Provide tax breaks for companies that move from a linear model to a circular model that reduces plastic usage and pollutant emissions. Change taxes from tangible to non tangible tax the plastic reduce permit and licensing fees Implement extended responsibility. Require producers and usersto be responsible for products after consumer use and Incentivize eco-friendly product designs in an effort to slow, close, & narrow the loops of use. So, what is a Circular Economy? rr ow Is It d ifferent om our urrent Linear Economy? Alternative products to use instead of SUPs. k i bags Reusable produce bags Reusable water bottles g bags Use reusable mesh or cloth Carry a reusable water bottle 3gs from produce bags instead of plastic instead of buying plastic water produce bags. bottles, Circular Economy Linear Economy Take ® Make td Waste Reusable knives, forks, spoons, & straws Carry reusahle utensils and straws The big questions: How do we get there? Why should we bother? Adopting a circular business model is key for sustainabiIity by reducing waste outputs, retaining product and material value, and regenerating natural systems. e Obtain ISO 14001 certification and help local companies look for EMS and LCA. Material supply chains are important to all businesses and governments and we need to be sure they are implementing an EMS and LCA. because they provide the materials and supplies needed to manufacture goods. • Showcase Circularity benefits By embracing a circular economy & educating our citizens throughoutthe process, we can develop economic & environmental resilience within our community. • Social and Economic changes Changes in economies are required to support circular business models and material flows. As long- term debt is addressed, financing and start-up funding are used. Permitting and licensing are opportunities to educate and reward participants. • Stakeholder involvement Everyone from governments, businesses, consumers, and civil society needs to be involved in the transition to a circular economy. F Challenges to Transitioning to a Circular Economy Effort Companies will need to invest time and effort into redesigning processes and supply chains. Money Upfront investments will be needed for new equipment, materials, and process changes. 1� 3' ;2 6 54- Time It may take years to fully transition business models and operations. a� �.W Legislative Action Governments may need to provide incentives or requirements to enable the transition. ATool box or Guide is needed to get from a Linear business model to a Circular business model. Develop a circular Create a value Focus on value business model proposition Capturevalue based on PESTEL and do an LCA creation Design a business Offer a compelling model that uses an value proposition to EMS, reuses resou roes, customerswith and captures value transparency that rather than a linear highlights the EMS, 'take, make, dispose' LCA, &ISO model. Certifications, showcasing the benefits to users of the products and services. Look for innovative Structure the ways to create and business model to deliver value through capture value at circular strategies like multiple points in the reuse, repair, product and material refurbishment, and lifetimes through recycling. strategies like product -as -service. Map the value network Use tools like the Business Model Canvas to map the value network and identify opportunities for circularity across business activities. I* PESTEL Analysis Framework Political considerations Technological considerations Government regulations, stability, and corruption. Infrastructure, innrnations, and access w technology. etc. etc. Economic considerations Income levels, consumer behavior, and business costs, etc. Social considerations Cultural beliefs, consumer attitudes, and education levels Environmental considerations Weather, climate, and access to resources, etc. Legal considerations Regulations, policies, and enforcement, etc. These factors must be taken into account in order for any of our efforts to be successful. Transition to a circular business model using the PESTEL framework Transitioning to a circular business model requires consideration of political, economic, social, technological, environmental, and legal factors. The City of Sebastian can use the PESTELframework to guide its Sustainable Sebastian Initiative to reduce single -use plastics and other waste materials. parts supply ; recycle parts harvesting refurbish � ,l distribution ib I incineration Ilandfill Introduction to Life Cycle Analysis (LCA) ISO 14001 An International standard that pfovldes a framework for an LCA. Defines the principles, & outlines the four phases of LCA: 1. Geal,scope, and definition: Clearly defines the purpose of the LCA and the system boundaries 2 Life cycle inventory (LCI(: Collects data on all inputs and outputs related to the product or system throughout its life cycle. 3. Life cycle impact assessment (LCIA(: Evaluates the potential environmental impacts associated with the LCI results. 4. Interpretation: Analyzes the results of the LCI and LCIA to draw conclusions and make recommendations. ISO 14040 ® Provides specific requirements and guidelines for conducting LCAs covers topics such as: Data quality requirements Impact assessment methods Reporting and communication of LCA results Critical review of LCA studies _ Life cycle assessment (LCA) © Technique to assess environmental impacts associated with all stages of a product's life uses ISO 14040 and 1404414001 as framework Plan Do Check Act Supply chains that use LCA... 1 / Recycle and reuse meta l oil and plastic waste to make new products 2 / Implement return systems for plastic packaging 3 / Develop chemical recycling to break down plastics into raw materials 4 / Use bio-based plastics made from renewable materials 5 / Improve collection and sorting of plastic waste 6 / Support innovation and R&D into sustainable materials ISO Certified Certification is the way to Circularity What it is An avenue for a business or government to develop a competitive and financial advantage through improved efficiencies and reduced costs, thereby increasing profits without increasing costs [Increasing POI] What to expect I mproved relations and reputation in the com munity and the confidence of stakeholders through strategic communication. Achieve strategic business aims by incorporating environmental Issues into every day management. PVV What it does Encourages better environmental performance of suppliers by integrating them intothe organization's business system. Increases the company's leadership involvementand the engagement of employees. How to Do it A third -party company will provide an independent audit for ISO certification. Sebastian may want to consider setting the benchmark and obtaining ISO credentials to demonstrate compliance with current [and prepare for future] statutory and regulatory requirements Environmental Management System Environmental Management Systems are the of elements of an organization that help identify, manage, monitor, and control their environmental issues. EMS defines the roles and responsibilities, planning, performance, evaluation, and improvement of an organization's environmental footprint. EMS follows the ISO 14001 standard ISO 14001 is an international standard and guides UZA, offering tools, documentation, and certification for organizations to manage their environmental goals and responsibilities. ISO is applicable across all aspects of business and government, locally & worldwide. Think of an EMS as a set of processes and practices that enable an organization to reduce its environmental impacts and increase its operating efficiency. Steps to Take Without ISO 14001 Certification WL Focus on quick wins Identify areas Where you can make sestainability improvements quickly without full certification or additional budget changes. Use available tools, like recycling reuse or repair of material goods, or revamp your current business plan. JA Get employee buy -in Educate employees on sustainabillty and get their input on initiatives. Their insight will helpyou make the most economically, socially, & environmentally sustainable changes. Set internal goals Set measurable internal goals around waste, energy use, etc. " 1 Key �k Partnerships e_� G r 1 1 Resource Streams Value Propositions r Channels P.D.C.A, Plan. Do. Check. Act. Resource Life -cycles PLAN -DO -CHECK- ACT Can be used at anytime. No Certification required! The Toolbox for Reducing Single Use Plastics and Materials Obtain ISO Certification Provide access, a library, Develop standards' and and develop an EMS that ®o and grants for businesses practices to Educate public includes LC based on to learn to adopt a circular on circularity PESTELframework and for business model ISO Launch pubic awareness new business licenses certification campaigns on benefits and Offer a life cycle analysis to offer financial incentives for methods of reducing and and—tand the environmental businesses to switch from a reusing plastics. Imipac[of single -use materials linear model ofbusiness to before purchasing them circular model, such as tax credits, fee reductions, or grants. Award, recognize, and I k In, promote! By incorporating ISO 14001 standards, EMS and life cycle analysis and by incentivizing businesses to develop a circular business model, educating the public, City of Sebastian NRB can fulfill our goals to reduce waste such as single -use plastics and increase environmental awareness and ROI in a balanced and sustainable way. Donna Ware Sustainability Outreach Draft 2024 The Natural Resources Board (NRB) was created by the city of Sebastian with the mission to improve the quality of life in Sebastian by nurturing the relationship between our citizens and our environment by protecting, preserving and promoting our natural resources. Environmental sustainability is the achievement of ecological balance, in which the needs of the present are met without compromising the ability of future generations to meet their own needs. The NRB has put together some reference materials to assist the businesses in Sebastian in understanding and promoting the sustainability of our city. Restaurants • Straws Ask -first straw policy or Switch to a sustainable straw option Encourage customers to bring their own reusable straw. • Plastic bags and utensils Switch plastic bags to paper bags, or Encourage customers to bring their own reusable bags Switch plastic utensils to a sustainable option • Containers: Switch Styrofoam cups and containers to a sustainable option Encourage customers to bring their own to -go containers. •Install Deck netting for waterfront restaurants Non -Restaurant Businesses • Receipts - Switch to electronic receipts or Use recyclable paper. • Replace straws/stirrers with a sustainable option. •Switch plastic bags to paper bags •Replace plastic bottles and Styrofoam cups with reusable cups or sustainable options. •Switch plastic utensils to a sustainable option • Use biodegradable cleaning products. • Implement a recycling program. • Switch incandescent light bulbs to LED or fluorescent. • Recycle electronics and ink cartridges HISTORY OF THE NATURAL RESOURCES BOARD City of Sebastian HAPPY BIKTHDAJ Hardee Oak becomes City of Sebastian is the City's first Historic founded. Tree. ANN 1994 s ss The ist art contest is incorporated into the January Arbor Day Celebration. City amends the ordinances to form the COS gets it's first Natural Resources website. Board from the Tree & Landscape Advisory COS receives Tree Board & the Temporary City USA Environmental designation. Committee. 1 9t 9t 7 2007J Tree and Landscape Advisory Board is formed, comprised of 5 members. October, the board begins steps towards Tree City USA recognition. J()()!--i a Is Loll- &7 Tree Board hosts the ist January FL Arbor Day Celebration. 119196 10 First Earth Day & Arbor 1 Sustainable Sebastian Day Celebration in Resolution R-19-30 Riverview Park, passed. 2 c u008 22019t . 9 .6 e -�-OE fo-TvIzE GREEN