HomeMy WebLinkAboutCATALOGUE LIST 2016
2016 CATALOGUE LIST
16.001 Proclamation – Children’s Week – Accepted by Jacki Jackson, CEO, Early Learning
Coalition – 1/13/16 agenda - presented
16.002 Proclamation – National School Choice Week – January 24 - Accepted by Dr. Martha
McAdams, Sebastian Charter JHS – 1/13/16 agenda - presented
16.003 Proclamation – Dr. Martin Luther King Jr. Birthday Observance - January 18, 2016 –
Accepted by Vice Mayor Jerome Adams – 1/13/16 agenda - presented
16.004 Sebastian Clambake Foundation – Presentation of Proceeds Checks to Recipients –
1/13/16 agenda – presented to recipients
16.005 CNG Presentation by Jim Hayhurst, Business Development Director, ACF Power –
1/13/16 agenda – presentation
16.006 Voluntary Early Retirement Program – Approve Addition – 1/13/16 agenda - approved
16.007 Approve Sebastian River Youth Football and Cheerleading Association (Sharks) BSSC
Lease Agreement – 1/13/16 agenda - approved
16.008 Approve Fiscal Year 2016-2017 Budget Calendar - Resolution No. R-16-01 –
Accepting Quarterly Financial Report – 1/13/16 agenda – approved - Budget
Review Advisory Board Chairman – Update on FY 2016/2017 Budget – 3/23/16
agenda – presented - Resolution No. R-16-05 – Quarterly Financial Report -
Budget Amendment – 3/23/16 agenda – approved - Resolution No. R-16-11 –
2nd Quarter Budget Amendment – 6/8/16 agenda – approved - Approve
Proposed (Maximum) Millage Rate for Submission of DR420 to Property
Appraiser – 7/13/16 agenda – approved millage rate of 3.8556 - Resolution No.
R-16-21 3rd Quarter Budget Report - 8/10/16 agenda – approved - Update on
Fiscal Year 2016/2017 Budget Recommendations - 8/10/16 agenda - presented
- Adopt Resolution R-16-27 Millage Rate for Calendar Year 2016 – 9/28/16
agenda – approved - Adopt Resolution R-16-28 Budget for Fiscal Year
2016/2017 – 9/28/16 agenda – approved - Adopt Resolution R-16-29 Approval
of Six-Year CIP – FY2017 – 2022 – 9/28/16 agenda – approved - Resolution R-
16-30 Adopting Financial Policies for Fiscal Year 2016-2017 9/28/16 agenda –
approved
16.009 Unmanned Aircraft Systems (UAS) – Drones – Consider Future Regulation – 1/13/16
agenda First Reading of Ordinance No. O-16-01 – Drone Regulation – Schedule 2nd
Reading and Public Hearing for February 24, 2016 – 1/27/16 agenda – passed on
first reading - Second Reading and Public Hearing of Ordinance No. O-16-01 – Drone
Regulation – 2/24/16 agenda - failed
16.010 Proclamation – Joan Swiderski Day - Volunteer - Certified Professional Association of
Therapeutic Horsemanship (PATH) Instructor for Special Equestrians of the Treasure
Coast – 1/27/16 agenda – presented
16.011 Ruth Stanbridge, Indian River County Historian – Indian River County Historical
Society 1st Annual Mullet Fry at Working Waterfront Fisherman’s Landing at 1540
Indian River Drive on Saturday, February 6, 2016 – noon to 2 pm – 1/27/16 agenda –
presented and invitation extended to Council - Proclamation - National Historic
Preservation Month – May 2016 – Accepted by Kathy McDonald, President, Sebastian
Historical Society - 4/27/16 agenda – presented - Approve Indian River County
Historical Society’s Mullet Fry Event at the Working Waterfront on Sunday, February 4,
2017 from 12:00 p.m. to 2:00 p.m. – 12/14/16 agenda – approved
16.012 Prior Approval for Council Travel – Vice Mayor Adams Attendance at FLC Advanced
IEMO III – March 11-12, 2016 – Orlando – 1/27/16 agenda - approved
16.013 Resolution No. R-16-02 – Amending Financial Policies – 1/27/16 agenda – approved
16.014 Approve FDLE Edward Byrne Memorial Justice Assistance Grant – 1/27/16 agenda –
approved - Approve the Application Process and Accept the 16/17 Florida Justice
Assistance Grant in the Amount of $3,904 to Purchase Law Enforcement Equipment –
12/14/16 agenda – approved
16.015 Approve Purchase of Parts and Modification of Existing Robotics System for Council
Chambers Cameras from Electronic Systems Intergration, Inc. in the Amount of
$24,268 – Cameras to be Bid at a Later Date – FY 15/16 Budgeted Item – 1/27/16
agenda – approved
16.016 Approve Lions Club of Sebastian 4th of July Joint Project Agreement – 1/27/16 agenda
– approved - Expression of Gratitude from the Lions Club 4th for Sponsoring the 4th
of July Celebration - 7/27/16 agenda
16.017 Approve Alcoholic Beverage for Party at the Yacht Club on 2/6/16 from 1 to 4 PM
– Applicant DOB Verified – 1/27/16 agenda– approved
16.018 Approve Alcoholic Beverages for Thompson Party at Community Center on 3/26/16
from noon to 4 pm – DOB Verified – 1/27/16 agenda - approved
16.019 Pelican Island Wildlife Festival – March 12, 2016 and Requested Street and Boat
Ramp Closings – 1/27/16 agenda - approved
16.020 City Clerk Retirement – 1/27/16 agenda – approved extending retirement benefit
provided to other full time employees in accordance with Clerk employment
agreement termination date March 25 - Authorize the Execution of Letter Regarding
City Clerk Sally Maio Voluntary Early Retirement Program Benefit – 2/24/16 agenda –
approved - Florida Association of City Clerks Resolution City Clerk Sally Maio
Retirement – Presented by FACC President, Tracy Ackroyd – 3/23/16 agenda -
presented - City Clerk Retirement/Replacement – Requested by Council Member
Coy – 3/23/16 agenda – Williams apptd with 3 month evaluation period
16.021 Stormwater Maintenance Program Presentation – 1/27/16 agenda – presentation by
City Engineer- motion to approve option B as presented by CM in transmittal -
Authorize the Purchase of One Tractor from Deere & Company Under the State of
Florida Contract #2100000-15-1 in the Amount of $90,026.58 and One
Boom/Ditcher/Mower from Ring Power Corporation Under Florida Sheriff’s Association
Contract #15-13-0904 in the Amount of $72,860 – 2/24/16 agenda – approved
16.022 Consider Assignment of City Hall Parking – 1/27/16 agenda – motion to remove
assigned parking
16.023 Consider Assignment of City Boards/Committees – Annual Review – 1/27/16 agenda –
consensus to reduce live broadcasts to only certain boards and audio only for
certain boards – see 16.133 for R-16-04 revised City Broadcast Policy
16.024 Proclamation – “Through with Chew Week” - February 14-20, 2016 – 2/10/16 agenda -
approved
16.025 Approval of Resolution No. R-16-03 – Support Public Records Legislation – 2/10/16
agenda - approved
16.026 Approve 2016 Municipal Election Agreement Between IRC Supervisor of Elections
and City of Sebastian – 2/10/16 agenda – approved - November 8, 2016 General
Election Report – 7/13/16 agenda – presented - Presentation of Plaque to Former
Vice Mayor/Council Member Jerome Adams - 2012 – 2016 – 12/14/16 agenda –
presented - Presentation of Plaque to Former Mayor/Council Member Richard
Gillmor – 2013-2016 – 12/14/16 agenda – presented
16.027 Approve 4th Annual Sebastian Charter Junior High School 5K Run and Approve Road
Closures as Requested for May 14, 2016 from 7 am to 11 am – 2/10/16 agenda –
approved
16.028 Award City Hall Annex Restroom Remodel Contract to Kern’s Construction in the Total
Amount of $30,507 and Authorize City Manager to Execute Contract – Approve
Appropriation from General Reserves in the Amount of $5,507.00 – 2/10/16 agenda –
approved
16.029 Approve Use Agreement Between City of Sebastian and Robert Carter for Long Drive
Golf Competition at Sebastian Municipal Airport in March 2016 and Authorize City
Manager to Execute – 2/10/16 agenda – removed from agenda by request of CM
16.030 Charter Review Advisory Committee - Appoint Three At-Large Members – 2/10/16
agenda – Munoz, Terranova, Zomok appointed - Recommend Charter Amendments
for November Ballot – 6/8/16 agenda - Presentation of Report by Chairman Jones -
Review Charter Amendment Recommendation from Charter Review Committee and, If
Applicable, Direct City Attorney to Draft Ordinances for First Reading on June 22, 2016
– 6/8/16 agenda – Attorney directed to draft priority 1 & 2 - First Reading of
Ordinance No. O-16-03 – Amend Section 2.03 & 4.12/Even Year Election– Set Public
Hearing for July 13, 2016 – 6/22/16 agenda – failed on first reading - First Reading
of Ordinance No. O-16-04 – Charter Amendment – Amend Section
2.05/Compensation – Set Public Hearing for July 13, 2016 – 6/22/16 agenda - passed
on first reading - Second Reading and Public Hearing of Ordinance No. O-16-04 –
Charter Amendment – Amend Section 2.05/Compensation– 7/13/16 agenda –
approved - Second Try at First Reading of Ordinance No. O-16-03 – Charter
Amendment – Amend Section 2.03 & 4.12/Even Year Election – Set Public Hearing –
7/13/16 agenda – passed on 2nd first reading - Second Reading and Public Hearing
of Ordinance No. O-16-03 – Charter - Amend Section 2.03 & 4.12/Even Year Election -
8/10/16 agenda – failed
16.031 Sebastian River Art Club (SRAC) – 2/10/16 agenda – motion to direct City Manager to
require specific documents for all non-profits that have or seek exclusive use of City
properties – EIN, Articles of Incorporation, letter of determination by IRS, copy of IRS
1023 or 1024, and financial documents before leases or discounts provided – CM to
work up letter to organizations to ask for their submittals - Approve 2016-2017 Show
Dates for the Sebastian River Art Club at Riverview Park - 7/27/16 agenda –
approved provided work out conflict with November date
16.032 Resolution No. R-16-04 – City Broadcast Policy Revision – 2/10/16 agenda –
approved
16.033 Consider Regulation of Riverview Park Kayak Launch – 2/10/16 agenda – consensus
for CM to come back with plan for some type of drop-off drive and signage -
Approve Engineering Design and Cost Estimate for Riverview Park Kayak Launch -
7/27/16 agenda – staff to come back with another idea
16.034 Approve Alcohol Beverage at Lovely Party at Community Center- Feb. 20, 2016 –
2/10/16 agenda – approved
16.035 Proclamation – March for Meals – Accepted by Karen Diegl, President/CEO –
Senior Resource Association – 2/24/16 agenda – presented to Shawna Kallahan
16.036 Presentation by Indian River County Mosquito Control – Doug Carlson, Director –
2/24/16 agenda - presented
16.037 Authorize CSA-6 With MBV Engineering, Inc. Continuing Services Agreement to
Provide Surveying, Engineering, and Structural Design Services for New Police
Evidence Building In the Amount of $27,500 – 2/24/16 agenda – approved
16.038 Natural Resources Board - Interview, Unless Waived, Submit Nominations for One
Unexpired Regular Member Position – With Option to Fill Alternate Member Position–
2/24/16 agenda – Tunker apptd regular member - Natural Resources Board -
Interview, Unless Waived, Submit Nomination for One Unexpired Alternate Member
Position – Term to Expire 7/1/17 – 3/23/16 agenda – Lucier apptd - Natural
Resources Board - Interview, Unless Waived, Submit Nominations for Three Expired
Regular Member Positions – Term to Expire July 1, 2019 - If Necessary, Interview,
Unless Waived, Submit Nominations for Alternate Member Position – 7/13/16 agenda
– Clifton, Gordian, Lucier apptd reg members, Krull alt member
16.039 Proclamation – American Red Cross Month – Accepted by Eric Crump, Volunteer –
3/23/16 agenda – presented - Presentation by Eric Crump, Disaster Program
Manager Volunteer Partner, American Red Cross – 6/8/16 agenda - presented
16.040 Proclamation – North County Relay for Life – April 22 and 23, 2016 – SRHS – 3/23/16
agenda – presented
16.041 City Manager Introduction of Community Development Director/CRA Manager Marissa
Moore – 3/23/16 agenda – introduced
16.042 City Manager Introduction of Airport Manager, Scott Baker – 3/23/16 agenda –
introduced
16.043 Presentation of Fiscal Year 2015 Comprehensive Annual Financial Report (CAFR) and
Annual City Audit by City Auditor, Rehmann Robson – 3/23/16 agenda - presented -
Authorize City Manager to Acknowledge Engagement Letter with Rehmann Robson
Stating Services Included in the Annual Financial Audit for the Period Ending
September 30, 2016 and 2017 – 3/23/16 agenda – approved - Presentation of Award
of Financial Reporting Achievement and Budget Preparation to City of Sebastian
Administrative Service Department for the Fiscal Year 2014 Comprehensive Annual
Financial Report and 2015 Budget - 4/27/16 agenda – presented
16.044 Resolution No. R-16-06 – Authorizing City Manager Re: Transfer of Leasehold Assets
Between Cooper Trading Corp. Inc. dba Sebastian Aero Services and Fishe Flying
Corp. – 3/23/16 agenda – approved
16.045 Accept Community Redevelopment Agency (CRA) 2015 Annual Report of Activities as
Required by FS and Announce Availability of Document to Public – 3/23/16 agenda –
approved
16.046 Sebastian River Area Chamber of Commerce Request for Candidate Forum for IRC
Commission – August 16, 2016 – 7 pm to 9 pm – 3/23/16 agenda – approved -
Approve Request for Chamber of Commerce Candidate Forum in Chambers with
Use of AV Staff and Live Broadcast – 9/14/16 agenda – approved
16.047 Approve Street Closing for Waste Management’s Shredding & Electronic Recycling in
Conjunction with City Earth Day on April 23, 2016 – 9 am to Noon – 3/23/16 agenda –
report by City Manager – approved
16.048 Approve Expenditure of Police Forfeiture Funds for DARE and GREAT Supplies in the
Total Amount of $1,759.86 in Accordance With FS 932.7055 – 3/23/16 agenda –
approved
16.049 Approve Kern’s Construction Change Order 2 for Golf Course Storage Building
Contract for Manager/Break Room in the Amount of $22,830 – 3/23/16 agenda –
approved - Award Paving Contract to Preferred Materials, Inc. in the Amount of
$63,720 for Golf Course Storage Building Paving – 9/14/16 agenda - approved - Lease
Agreement Between the Sebastian Municipal Airport and the Sebastian Municipal Golf
Course for the Use of a 3,000 Sq. Ft. Storage Building – 9/28/16 agenda – approved -
Authorize the Easement/Utility Bill of Sale to Indian River County to Install a Water
Main and Fire Hydrant at the Golf Course Storage Building in the Amount of $6,412.50
– 9/28/16 agenda – approved
16.050 Certificate of Appreciation to Mary Wolff – Sebastian Representative on the
Indian River County Public School Planning Citizen Oversight Committee – 4/13/16
agenda - presented
16.051 Proclamation – Guardian Ad-Litem Month – April 2016 - Accepted by H.L. “Vern”
Melvin, Circuit Director, 19th Judicial Circuit Court – 4/13/16 agenda - presented
16.052 Proclamation – Child Abuse Prevention Month – April 2016 - Accepted by Kathie
Cain, Executive Director of Indian River Healthy Start Coalition – 4/13/16 agenda -
presented
16.053 Proclamation – Mayors Day of Recognition – April 5, 2016 – Accepted by Americorp
– Sharyn Longmont – 4/13/16 agenda - presented
16.054 Proclamation – National Volunteer Week - April 10 – 16, 2016 - Accepted by
Sebastian Community Policing Volunteers – 4/13/16 agenda - presented
16.055 Proclamation – National Public Safety Telecommunicator’s Week - April 10-16, 2016
– Accepted by a City of Sebastian 911 Operator – 4/13/16 agenda - presented
16.056 Approve Alcoholic Beverage for Lackey Party at Yacht Club on 4/17/16 from 4 pm to
9 pm – Permittee DOB Verified – 4/13/16 agenda - approved
16.057 Approve Alcoholic Beverage for Reyes Baptism at Community Center on 4/30/16
from 6 pm to 11 pm – Permittee DOB Verified – 4/13/16 agenda - approved
16.058 Authorize the City to Piggyback Off Agreement #2012017 Between Indian River
County and Precision Contracting Services for Fiber Optic Systems Equipment,
Material, Supplies, Maintenance, and Installation Services - 4/13/16 agenda -
approved
16.059 Award Street Milling and Paving (Bevan, Concha, Melrose, Benedictine, Schumann)
Contract to Ranger Construction Industries in the Amount of $244,049.60. Authorize
the City Manager to Execute the Appropriate Documents - 4/13/16 agenda -
approved
16.060 2016 Capital Improvement Projects Update - 4/13/16 agenda – approved - 2016
Capital Improvement Program (CIP) Update – 11/23/16 agenda – presented
15.021/16.061 Seawall Monitoring Update – 4/13/16 agenda - discussed
16.062 Consider Waste Management Contract Modification – 4/13/16 agenda - approved -
Consider Waste Management’s First Amendment to Franchise Agreement - 5/11/16
agenda – approved with minor modifications - Waste Management Recycling and
Subscription Service Update and New Yard Waste Service Enhancements
Presentation – Dina Reider-Hicks, Public Affairs Manager – 9/14/16 agenda
presented - City Manager Matters - Letter from Waste Management – 9/14/16
agenda – discussed
16.063 Discuss Parking in Riverview Park and at Other Recreational Facilities – 4/13/16
agenda - discussed - Review Procedures and Fees for Recreational Use Permits –
7/13/16 agenda – staff to come back with list of what’s available for rent
(citywide) and recommendations - Update on Staff’s Comments Regarding Facilities
and Park Use Regulations - 8/10/16 agenda – discussed
16.064 City Clerk Employment Agreement - 4/13/16 agenda - approved
16.065 Discuss Sign Code Enforcement – 4/13/16 agenda - discussed First Reading
Ordinance No. O-16-05 Sign Regulations – Set Public Hearing for August 10 – 7/13/16
agenda – passed on first reading - Second Reading and Public Hearing Ordinance
No. O-16-05 Sign Regulations - 8/10/16 agenda – approved
16.066 American Legion Post 189 Military Museum – 4/13/16 agenda - discussed
16.067 Resolution No. R-16-08 – Authorizing the City’s Participation in the Florida Local
Government Investment Trust and Deposit Any Monies Not Immediately Required -
4/13/16 agenda - approved
16.068 Mock City Council Meeting in Chambers and City Hall Tour – Storm Grove Middle
School – April 25, 2016 - 11:15 am – 2:30 pm - 4/13/16 agenda - announced
16.069 Space Coast Honor Flight Presentation to Chief Morris and Sebastian Police
Department and Community Service Volunteers - Phil Weiler and Marcia
Lambert - 4/27/16 agenda – presented
16.070 Proclamation –Water Conservation Month – April 2016 - Accepted by Ann
Benedetti, St. Johns River Water Management District - 4/27/16 agenda ––
presented
16.071 Proclamation – Rest, Relaxation & Romance Program for Active Duty Military –
Accepted by Cindy Geesey - 4/27/16 agenda – presented
16.072 Resolution No. R-16-07 - Final Plat Sandcrest PUD, Phase I - 4/27/16 agenda –
approved
16.073 Authorize the Purchase of One 2016 Ford Explorer Police Vehicle from Bartow
Ford Under the Charlotte County Contract #2015000418 in the Amount of
$27,799.54 - 4/27/16 agenda – approved
16.074 Planning and Zoning Commission - Interview, Unless Waived and Submit
Nominations for One Expired Regular Member Position – Term to Expire
5/1/2019 - 4/27/16 agenda – Roth reapptd - Planning and Zoning Commission -
Interview, Unless Waived, Submit Nominations for One Regular Member Position
with a Term to Expire November 1, 2019 - Interview, Unless Waived, Submit
Nominations for One Alternate Member Position with a Term to Expire November
1, 2019 – 12/14/16 agenda – Alvarez apptd reg member; Simmons apptd alt
16.075 2016 Pavement Assessment - 4/27/16 agenda – presented
16.076 Authorize Contracts with DRC Emergency Services as Primary, and TFR
Enterprises, as Secondary for Disaster Debris Removal and Disposal - 4/27/16
agenda – approved
16.077 Authorize Continuing Services Agreement #1 to Hoyle, Tanner & Associates to
Survey, Permit, Design the Boardwalk, Restroom and Shoreline Improvements at
the Working Waterfront in the Amount of $33,250.00 - 4/27/16 agenda –
approved
16.078 Consider Fine Reduction Associated with Property at 100 Drake Way in
Sebastian Highlands - 4/27/16 agenda – approved
16.079 Proclamation – National Travel and Tourism Week – May 1-7, 2016 – Accepted
by Beth Mitchell, Executive Director, Sebastian River Area Chamber of
Commerce – 5/11/16 agenda – presented
16.079 All Aboard Florida Army Corps Comments - 4/27/16 agenda – CM to write letter
requesting plans and additional review/comment time
16.080 Proclamation – Tobacco Free Florida Week – May 8-14, 2016 – Accepted by
Leslie Spurlock, Community Health Advocate - 5/11/16 agenda – presented
16.081 Proclamation – National Police Week – May 15–21, 2016 and National Peace
Officers Memorial Day – May 15, 2016 – Accepted by Police Chief Michelle
Morris and Members of Sebastian’s Police Department - 5/11/16 agenda -
presented
16.082 Proclamation – National Building Safety Month – May 2016 – Accepted by
Building Director Wayne Eseltine - 5/11/16 agenda – presented
16.083 Proclamation – Mental Health Awareness Month – May 2016 – Accepted by Art
Ciasca, Suncoast Mental Health Center - 5/11/16 agenda – presented
16.084 Proclamation – Safe Boating Week – May 21-27, 2016 – Accepted by
Commander Mark Cannon, USCG Auxiliary Flotilla 56 - 5/11/16 agenda –
Presentation – SeaTow Foundation for Boating Safety - John Donaldson,
SeaTow Sebastian - 5/11/16 agenda – presented
16.085 Resolution No. R-16-09 Final Plat - Cross Creek Lake Estates Phase Six -
5/11/16 agenda – approved
16.086 Approve $25,000 Grant Agreement with Florida Department of Transportation for
Sealed Corridor Safety Signage and Other Improvements at the City’s Rail
Crossings - 5/11/16 agenda –– approved
16.087 Approve Annual Fuel Contract with Glover Oil Company Based on Piggyback
Pricing of the City of Port St. Lucie for the Period July 1, 2016 through June 30,
2017 - 5/11/16 agenda – approved
16.088 Authorize the City Manager to Execute GolfNow Agreement - 5/11/16 agenda –
approved
16.089 Approve Alcoholic Beverage for Almanza Event at Community Center on 5/28/16
from 5 pm to 9 pm – Permittee DOB Verified - 5/11/16 agenda – approved
16.090 Parks and Recreation Advisory Committee - Interview, Unless Waived, Submit
Nominations for One Expired Regular Member Position – Term to Expire May 31,
2019 - Interview, Unless Waived, Submit Nominations for One Unexpired
Regular Member Positon – Term to Expire May 31, 2017 - 5/11/16 agenda –
Paschall reapptd; Flescher moved to reg member; Gilroy apptd alt
16.091 City Council Goals and Objectives for FY 2017 - 5/11/16 agenda – discussed
16.092 Authorize the City Manager to Engage Richard Aldrich of Perfect Systems to
Study City MIS and Provide a Report - 5/11/16 agenda – approved, staff to
determine if CJIS certified
16.093 Resolution No. R-16-10 Authorizing the Mayor to Sign on Behalf of the City of
Sebastian the Indian River Lagoon Regional Compact – 6/8/16 agenda –
approved
15.032/16.094 Approve Cost Share Grant Agreement #28488 with Indian River Lagoon Council
in the Amount of $24,000 for Oyster Bed Restoration and Authorize the Mayor to
Execute the Agreement – 6/8/16 agenda – approved
16.095 Approve Dept. of Environmental Protection TMDL Grant Agreement S0907 in
Amount of $67,000 for Working Waterfront Drainage and Authorize City Manager
to Execute the Agreement – 6/8/16 agenda – approved - Award Working
Waterfront Drainage Improvements Contract to Tim Rose Contracting in the
Amount of $77,335.60 – 6/22/16 agenda - approved - Special Counsel: Baffle
Box Patent Claims - 8/10/16 agenda – discussed
16.096 Award Police Building Re-Roofing Contract to Atlantic Roofing in the Amount of
$70,595 and Authorize City Manager to Execute the Contract – 6/8/16 agenda –
approved
16.097 Approve Replacement of One Air Conditioning Unit for Council Chambers from
Trane in the Amount of $32,247 – 6/8/16 agenda – approved
16.098 Approve Engineering Study for Installation of All-Way Stop at Bevan Drive and
Genessee Avenue – 6/8/16 agenda – approved
16.099 Approve Sammi’s Cheetah 5K Run/Walk with Road Closures on June 25, 2016
from 6:30 am to 10 am – approved
16.100 Approve Alcoholic Beverages for Rigaud Event at Community Center on July 2,
2016 from 6 pm to 10 pm – 6/8/16 agenda – approved
16.101 Support Adventure Camp Kayak Race Fundraiser at Riverview Park on June 18,
2016 at 8:00 am – 6/8/16 agenda– approved
16.102 Award the CavCorp, Police Parking and Indian River Drive Parking
Improvements Contract to Tim Rose Construction in the Amount of $295,702.80
– 6/8/16 agenda – approved
16.103 Authorize the Purchase of an Asphalt Patch Truck Chassis from Santex Truck
Centers in the Amount of $80,842 and Body from H.D. Industries in the Amount
of $75,283 – 6/8/16 agenda – approved
16.104 First Reading Ordinance No. O-16-02 Solicitations – Schedule Second Reading
and Public Hearing July 13, 2016 – 6/8/16 agenda – passed on first reading -
Second Reading and Public Hearing of Ordinance No. O-16-02 Solicitations –
7/13/16 agenda - approved
16.105 Approve Amending the FY15/16 CRA Budget to Appropriate Project Funds from
Shoreline Stabilization to Landscape Enhancement of the CavCorp and Overflow
Parking – 6/22/16 agenda - approved
16.106 Prior Authorization for Council Travel to Florida League of Cities Annual
Conference, August 18-20, 2016, Diplomat Resort, Hollywood, Florida – 6/22/16
agenda – approved - Approve Florida League of Cities 2016-2017 Legislative
Policy Committee Travel Reimbursement for Any Interested Council Members –
9/14/16 agenda - withdrawn
16.107 Resolution No. R-16-13 - Requesting FDEP and SJRWMD to Reduce Permit
Application Fees – 6/22/16 agenda - approved
16.108 Approve the Installation of an All-Way Stop at Rosebush Terrace and Persian
Avenue – 6/22/16 agenda - approved
16.109 Deny Private Golf Cart Usage at Sebastian Municipal Golf Course – 6/22/16
agenda – approved on consent agenda
16.110 Authorize the Purchase of One 2016 Chevrolet Equinox from Alan Jay Fleet
Sales Under Florida Sherriff’s Association Contract #15-23-0904 in the Amount
of $27,973.25 for Airport Administration – 6/22/16 agenda – approved
16.111 Approve Street Closures for Crossroads Christian Fellowship 5K Run/Walk on
July 9, 2016 from 7:00 am to 9:00 am – 6/22/16 agenda – approved
16.112 Approve Alcoholic Beverages for Hamilton Event at Yacht Club on August 16,
2016 from Noon for 4:00 pm – 6/22/16 agenda – 6/22/16 agenda - approved
16.113 Approve Street Closures for Christmas in July - Shop with a Cop on July 23,
2016 from 9:00 am to 2:30 pm – 6/22/16 agenda - approved
16.114 Consider Options to Rename Wave Street and Direct Staff Accordingly – 6/22/16
agenda - denied
16.115 Award Barber Street Reconstruction Contract to Tim Rose Contracting in the
Amount of $478,118.50 – 6/22/16 agenda - approved
16.116/17.035 Resolution No. R-16-14 FDOT Joint Participation Agreement for Taxiway
Improvements – 6/22/16 agenda - approved - Resolution No. R-16-19 – FAA
Airport Improvement Program Grant - 7/27/16 agenda – approved - Award Work
Authorization to Infrastructure Consulting and Engineering for
Design/Engineering of Taxiway Improvements at Sebastian Municipal Airport in
the Amount of $260,200 - 8/10/16 agenda – approved
16.117 Consider Local Preference Bid Status – 6/22/16 agenda – to be changed to
Indian River County and 5% match – Change to Indian River County and
within 5%
16.118 Charter Officer Evaluations in Accordance with Resolution No. R-12-08 – 6/22/16
agenda – discussed
16.119 Proclamation – Treasure Coast Waterway Cleanup Week – July 17-23, 2016 –
9th Annual Treasure Coast Waterway Cleanup – Marine Industries Association
Director of Operations Michele Miller – 7/13/16 agenda – presented
16.120 Sebastian Municipal Golf Course 5th Annual Michael Nichols Memorial Golf
Tournament Donation to American Cancer Society – 7/13/16 agenda –
presented
14.048/16.121 Resolution No. R-16-15 – Approve FDOT Supplemental JPA for Supplemental
Funding for the Hangar C Project – 7/13/16 agenda – approved - Award
Construction Services Agreement to Ahrens Companies for Construction of
Hangar “C” at the Sebastian Municipal Airport in the Amount of $1,354,908 and
Authorize the City Manager to Execute the Same - 8/10/16 agenda – approved
15.190/16.122 Resolution No. R-16-16 – Approve FDOT Supplemental JPA for AWOS III-T
Purchase – 7/13/16 agenda – approved
16.123 Approve FY16/17 Edward Byrne Memorial Justice Assistance Grant Allocation
for the Purchase of Police Department Equipment – 7/13/16 agenda – approved
16.124 Resolution No. R-16-17 – Partial Abandonment of Easement- 136 Hinchman
Avenue – 7/13/16 agenda – approved
16.125 Award the Contract for a Metal Roof and Storm Shutters at the Golf Course
Clubhouse to De La Hoz Builders, Inc. in the Amount of $61,556 – 7/13/16
agenda – approved
16.126 Authorize the Purchase of One Vermeer Brush Chipper from Vermeer Southeast
Orlando Under the Florida Sheriff’s Association Contract #15-13-0904 in the
Amount of $60,872 – 7/13/16 agenda – approved
16.127 Authorize the Purchase of One John Deere Tractor (Model 5100e) from Deere &
Company Under State of Florida Contract #21100000-15-1 in the Amount of
$52,348.20 with Surplus Trade-In Value of $7,900.00 – 7/13/16 agenda –
approved
16.128 Discussion of Short Term Rentals – 7/13/16 agenda – it needs to be decided at
what point the violators become a public nuisance and government should
step in – what have now is private nuisance lawsuit
16.129 Presentation by Florida Green Finance Authority (PACE) - Amity “Mitty” Barnard,
Esq., LEED Green Associate - 7/27/16 agenda – presented, no support from
City Council
16.130/17.034 Resolution No. R-16-18 - FDOT JPA for Master Plan Update - 7/27/16 agenda –
approved - Resolution No. R-16-20 FAA Grant to Update Airport Master Plan –
9/14/16 agenda – approved - Award Work Authorization #1 to TKDA to Conduct
an Airport Master Plan Study and Layout Plan – 9/14/16 agenda – approved
16.131 Award Contract to Florida Site Contracting (FSC) for Tulip Drive Drainage
Improvement in the Amount of $247,328.00 and Authorize the City Manager to
Execute Same - 7/27/16 agenda – approved
16.132 Approve 2016-2017 Show Dates for Craft Club of Sebastian, Inc. at Riverview
Park - 7/27/16 agenda – approved provided work out conflict with November
date
16.133 Review Conceptual Preliminary Plat for Sebastian Medical Suites - 7/27/16
agenda – input given
16.134 First Reading Ordinance No. O-16-06 – Vendor Preference – Set Public Hearing
for August 10, 2016 - 7/27/16 agenda – passed on first reading, PH 8/10/16
agenda - Second Reading and Public Hearing Ordinance No. O-16-06 – Vendor
Preference - 8/10/16 agenda – approved
16.135 Employee Health, Dental, and Vision Presentation by the Gehring Group –
8/10/16 agenda – presented – Approve (vote) FY16/17 Employee Insurance
Program – United Health Care Alternative #1; Humana for Dental and Vision
Coverage – 9/14/16 agenda – approved
16.136 First Reading Ordinance No. O-16-07 Police Officers’ Retirement System – Set
Public Hearing September 14, 2016 - 8/10/16 agenda – passed on first reading
– set public hearing September 14 28, 2016 - Announce Public Hearing for
Ordinance No. O-16-07 - Police Pension Will Be September 28, 2016 to Allow
the Police Pension Board to Consider the Ordinance – 9/14/16 agenda –
announced - Second Reading and Public Hearing of Ordinance No. O-16-07
Police Officers’ Retirement System – 9/28/16 agenda - approved
16.137 Authorize the City Manager to Execute Agreements with Preferred Governmental
Insurance Trust (PGIT) for Property, Casualty, Liability and Workers’
Compensation Insurance Coverage - 8/10/16 agenda – approved
Added Approve Alcoholic Beverages for Garcia Event at Community Center – August
13, 2016 from 6-10 pm – approved
Added Approve Alcoholic Beverages for Sheppard Event at Yacht Club – Sept. 10, 2016
from 2-6 pm – approved
16.138 Proclamation – National POW/MIA Recognition Day – September 16, 2016 -
Accepted by Veterans Council Program Manager Capt. Doy Demsick and
Chaplain Fr. Dave Newhart – 9/14/16 agenda – presented
16.139 Proclamation – Constitution Week – September 17-23, 2016 – Accepted by
Karen Bauer and Holly Hamilton, Daughters and Children of the American
Revolution – 9/14/16 agenda – presented
16.140 Proclamation – Hunger Awareness Month – September 2016 – Accepted by
Dolores Korf & Krista Garofalo, Treasure Coast Food Bank – 9/14/16 agenda –
presented
16.141 Proclamation – School Attendance Awareness – September 2016 – Accepted by
Shirley Prescott, School District of Indian River County – 9/14/16 agenda –
presented
16.142 Waive Bidding Procedures and Authorize the Expenditure of $63,478.82 to xybix
Systems, Inc. Under the HGACBuy Intergovernmental Purchasing Agreement to
Upgrade and Improve the Police Department’s Dispatch Center – 9/14/16
agenda – approved
16.143 Approve Expenditure of Forfeiture Funds in the Amount of $358 to Purchase
Items for DARE Graduates – 9/14/16 agenda – approved
16.144 Approve Extension of Applied Aquatic Management Agreement until September
5, 2021 – 9/14/16 agenda – approved
16.145 Approve Alcoholic Beverages for Quatraro Event at Community Center on
September 17, 2016, from 2 pm to 11 pm – 9/14/16 agenda – approved
16.146 Approve Alcoholic Beverages for Simon Event at Riverview Park Pavilion on
September 30, 2016, from 11 am to 4 pm – 9/14/16 agenda – approved
16.147 Approve Alcoholic Beverages for Discepolo Event at Community Center on
December 10, 2016 from 7 pm to 11 pm – 9/14/16 agenda – approved
16.148 Approve Alcoholic Beverages for Ammons Event at Yacht Club on November 12,
2016 from 12:30 pm to 5 pm – 9/14/16 agenda – approved
16.149 Review Draft Revised Purchasing Manual – 9/14/16 agenda – approved
16.150 Award Right-of-Way Swale/Ditch Mowing Services Contract to Ace Landscaping
and Pest Management in the Amount of $299,956 and Authorize the City
Manager to Execute the Same – 9/14/16 agenda – approved
16.151 Approve and Authorize Mayor to Execute Mutual Aid Agreement Between City of
Sebastian and Town of Indian River Shores for Law Enforcement Assistance –
9/28/16 agenda – approved
16.152 Approve Capt. Hiram’s 2016 River Challenge on November 20, 2016 from 7:30
am to 9:30 am – 9/28/16 agenda – approved
16.153 Approve Road Closure for 8th Annual Sebastian River Middle School IB Program
Cowboy River Run 5K – Saturday, October 29, 2016 on Indian River Drive from
7:30 am to 9:30 am – 9/28/16 agenda – approved
16.154 Approve Road Closure and Use of Mobile Stage (Without Fee) for the 2016
Sebastian River High School Homecoming Celebration on October 20, 2016 –
9/28/16 agenda – approved
16.155 Authorize the City Manager to Execute the First Amendment to the Agreement
Between International Golf Maintenance and the City – 9/28/16 agenda –
approved
16.156 Oral Report – Ocean Concrete and Indian River County Circuit Court Decision –
9/28/16 agenda – discussed
16.157 Proclamation – Veterans Day - Accepted by Members of the American Legion
Post 189 and Veterans of Foreign Wars Post 10210 – 10/12/16 agenda –
presented
16.158 Expression of Gratitude from Members of the American Legion Post 189 and
Veterans of Foreign Wars Post 10210 for the Wastewater Sewer Grant –
10/12/16 agenda – presented
16.159 Proclamation – Arts & Humanities Month – October Accepted by Barbara
Hoffman, Executive Director of Cultural Council of Indian River County –
10/12/16 agenda – presented
16.160 Proclamation – Recognizing Indian River State College’s Selection as a Top 10
Aspen Award Finalist Accepted by Dr. Casey Lunceford, Provost Indian River
County Indian River State College – 10/12/16 agenda – presented
Added Presentation by Airport Director – Asplundh and FPL Hurricane Recovery
Operations at the Airport – 10/12/16 agenda – presented
16.161 Award Nuisance Abatement/Lot Mowing Contracts to Listed Contractor for
Specific Categories – 10/12/16 agenda – approved
16.162 Approve Road Closures for Annual Christmas Parade on Indian River Drive,
Saturday, December 3, 2016 at 6:00 p.m. – 10/12/16 agenda – approved
16.163 Approve Early Learning Coalition of Indian River Council’s Storybook Forest at
Riverview Park, Saturday, February 11, 2017 from 10:00 to 1:00 p.m. – 10/12/16
agenda – approved
Added Approve Moratorium on Building Permit Fees for Hurricane Damage Repair
Permits – 10/12/16 agenda – approved
16.164 Construction Board - Interview, Unless Waived, Submit Nominations for One
Expired Alternate Member, Concerned Citizen Position – 10/12/16 agenda –
Hays reapptd
16.165 Consider Community Center Use by Alkathon at No Charge – 10/12/16 agenda –
approved
16.166 Resolution No. R-16-22 – Engineering Review/Inspection of Rights-of-Way
Permit Applications – 10/12/16 agenda – approved
16.167 Discuss Indian River County’s Proposed Ordinance Regarding Medical
Marijuana Treatment Centers – 10/12/16 agenda – discussed, CA to draft
ordinance - Discuss Proposed Ordinance Regarding Medical Marijuana
Treatment Centers – 11/23/16 agenda – to go to P&Z for recommendation
16.168 Declaration of Local State of Emergency – 10/12/16 agenda – rescinded,
employees to receive bonuses
Added Dangerous and Unpermitted Tree Removal at 550 Palm Avenue 10/12/16
agenda – discussed
16.170 Proclamation National Adoption Awareness – Accepted by Frank Avilla,
Adoptions Marketing Specialist of the Children’s Home Society of Florida
Treasure Coast Division – 11/23/16 agenda – presented
16.170 Proclamation National Runaway Prevention Awareness – Accepted by Frank
Avilla, Adoptions Marketing Specialist of the Children’s Home Society of Florida
Treasure Coast Division – 11/23/16 agenda – presented
16.171 Government Finance Officers Association Award of Financial Reporting
Achievement Presented to Administrative Services Director Ken Killgore and
Administrative Services Department – 11/23/16 agenda – presented
16.172 Treasure Coast Community Health Presentation – Vicki Soule, Chief Executive
Officer – 11/23/16 agenda – presented
16.173 Septic-to-Sewer Presentation – Vincent Burke, Utilities Director, Indian River
County – 11/23/16 agenda – presented, need to hear from Jason Brown as to
numbers - Authorize Acceptance of the Indian River Lagoon Council National
Estuary Program Grant – 12/14/16 agenda – approved
16.174 Resolution No. R-16-31 – Partial Abandonment of Rear Easement, Lot 2, Block
211, Unit 10 – 11/23/16 agenda – approved
16.175 Resolution No. R-16-32 - Donation of Special Needs Playground Equipment to
the United Church of Sebastian – 11/23/16 agenda – approved
16.176 Resolution No. R-16-33 Rescheduling City Council Meeting – 11/23/16 agenda –
approved
16.177 Prior Approval for Council Travel – Institute for Elected Municipal Officials –
January 20-22, 2017 – Cocoa Beach – 11/23/16 agenda – approved
16.178 Approve Payment of Fees to Indian River Clerk of Court from the Law
Enforcement Trust Fund for Forfeiture Case – 11/23/16 agenda - approved
16.179 Approve the Purchase of Three 2017 Ford Explorer Police Vehicles from Alan
Jay Fleet Sales Under the National Joint Powers Alliance Bid #2017-102811 in
the Amount of $115,516.20 – 11/23/16 agenda – approved
16.180 Approve the Purchase of One 2017 Ford Explorer Police Traffic Patrol Vehicle
from Alan Jay Fleet Sales Under the National Joint Powers Alliance Bid #2017-
102811 in the Amount of $38,505.40 – 11/23/16 agenda – approved
16.181 Approve the Purchase of One 2017 Chevy Tahoe 2WD K9 Vehicle from Alan Jay
Fleet Sales Under the National Joint Powers Alliance Bid #2017-102811 in the
Amount of 47,158.81 – 11/23/16 agenda – approved
16.182 Approve the Purchase of Two 2017 Chevrolet Caprice Police Units from Alan Jay
Fleet Sales Under the National Joint Powers Alliance Bid #2017-102811 in the
Amount of $74,502.02 – 11/23/16 agenda – approved
16.183 Approve the Purchase of One 2016 Nissan Pick Up from Alan Jay Fleet Sales of
Sebring Under the National Joint Powers Alliance Bid #2017-102811 in the
Amount of $26,838.45 for Engineering Department – 11/23/16 agenda –
approved
16.184 Approve the Purchase of One 2016 John Deere 410L Backhoe from Nortax
Under the Florida Sheriffs Association Contract #FSA16-VEH14.0 for the Total
Purchase Price of $101,669.25 for Public Works Department – 11/23/16 agenda
– approved
16.185 Citizen Budget Review Advisory Board – 11/23/16 agenda – at large appts to be
at January meeting
16.186 Indian River County and Regional Boards and Committee Assignments –
11/23/16 agenda - assigned
16.187 Indian River County Commission Monthly Meeting Monitoring – 11/23/16 agenda
– assigned
16.188 Review/Discuss South Annex Proposals at Municipal Complex – 11/23/16
agenda – old Council chambers to be managed and scheduled by the City
Manager or his designeed
16.189 Review and Consider 2016/2017 Council Meeting Dates – 11/23/16 agenda –
cancelled 12/28/16; 11/8/17 and 12/27/17
16.190 Review City Council Procedures Resolution No. R-15-10 – 11/23/16 agenda – no
changes
16.191 National Love Your Lawyer Day – 11/23/16 agenda - discussed
16.192 Approve the Purchase of Two 2018 Freightliner Dump Trucks from Lou Bachrodt
Freightliner Under Florida Sheriff’s Association Contract #FSA16-VEH14.0 in the
Amount of $233,254. – 12/14/16 agenda – approved
16.193 Resolution No. R-16-34 Abandonment of a Portion of the Public Right-of-Way for
First Street (Taft Street) Between High Street and Old Dixie Highway – 12/14/16
agenda – approved with addl where as clause
16.194 Authorize Continuing Services Agreement #1 to the Schulke, Bittle, & Stoddard,
LLC Continuing Engineering Services Agreement to Provide Engineering Design
for Friendship Park Improvements in the Amount of $43,700 – 12/14/16 agenda –
approved
16.195 Consider Lien Reduction Request on 516 Melrose Lane – 12/14/16 agenda –
denied as recommended by staff