HomeMy WebLinkAboutCSA #8 CDBGCITY OF SEBASTIAN, FLORIDA
WORK AUTHORIZATION FORM
CONSULTANT SERVICE AGREEMENT (CSA)
Guardian Community Resource Management (CRM) Inc.
15000 Citrus Country Drive, Suite 331
Dade City, FL 33523
Work Authorization No:. CSA - #8 (RFP 19-12)
Proiect Title: CDBG Administration: All Open Years
IT IS AGREED to undertake the following work in accordance with the provisions of the Guardian CRM Inc., Master Agreement
entitled CDBG Administration Services Dated December 1, 2019.
Description of Assignment:
Guardian CRM Inc. will provide CDBG administration services through September 30, 2024. The work/project will include:
1. Contract Administration
CDBG Contract Administration including full grant compliance of the 2023/24 CDBG Entitlement funding using the attached Scope of
Work.
2. Vendor's Responsibility
To provide the services as outlined in attached.
3. Pricing
Description Quantity
Contract Administration FY 2023-2024, ending on
September 30, 2024.
Up to 20% of the total grant award not to exceed 1
$22,000.
I j
� I
4. Deliverables provided to the City (surveys, plans, etc.)
Description
a. See attached.
b.
C.
AGREED:
VENDO
Doe:
be ice President
ian CRM Inc.
Att �kuik
// &Jffi Q/►'Lc9 Date: 2115126Z.�t
anette Williams, MMC
City Clerk
Contracted Unit TOTALS
Price
$22,000 S22.000
Quantity
CITY OF SEBASTI
r/Jn Date: �'f ZOdy
Brian Benton
City Manager
Approved as to Form and Content for Reliance
by the ity of Seba tian only: /)��
Date Jc�
J nifer Cockcroft( Esq.
City Attorney
CITY OF SEBASTIAN SOW CDBG ADMIN OCT23-SEP24
I. Modify Word versions of any AAP if needed: This task will be required if HUD so directs or to
update the numbers, e.g., if roll -forward funds need to be modified. There could be other
instances wherein AAPs need to be modified, and Guardian shall make any changes needed.
Draft up advertisements, if needed, with appropriate public comment period(s) included.
Incorporate any public comments, if needed. Place on next available City Council agenda for
final approval. Incorporate any City Council changes /comments, if needed
2. Advertisement for two Public Hearings: Create draft advertisement for public hearing, ensuring
the correct comment periods are met, namely 30 days. Incorporate any public comments, if
needed. Place on next available City Council agenda for final approval.
3. CAPER for 2024: (TO BE COMPLETED BY GCRM PROVIDED FUNDS ARE
AVAILABLE TO PAY) Receive final PY 2024 (City internal) expenditures by 10/15/2024 (or
the next available business day) and incorporate the data into IDIS for as part of the CAPER
process, by 10/31/2024, (or the next available business day). Run HUD -recommended IDIS
reports to include with CAPER: PRO], PR02, PR03, PR05, PR10, PR23, PR26, PR51, PR56, and
PR59. (Note: Data may need time to update in IDIS based on timing of submission of revised
2024 AAP.) Ensure reports reflect correct information. Make corrections where needed. Create a
draft advertisement to allow for public comment by (12/2/2024). Advertise CAPER on or before
(12/9/2024) to allow for a fifteen -day public comment period. Incorporate / address comments, if
needed. Make corrections if needed. Submit via IDIS to HUD on or before 12/30/24,
4. Submit vouchers quarterly: Vouchers to be submitted for fina] HUD PY 2024 expenditures in
October 2024 or as soon thereafter as is practicable, based on timing of AAP revisions in IDIS.
Thereafter, vouchers to be submitted quarterly, or as often as monthly, depending on when
expenditures are incurred. City to provide expenditure data at least five days prior to date the
voucher is to be created in IDIS.
5. Quarterly Cash on Hand Report: Due October 15, January 15, April 15 and July 15.
6. Section 3 Report: Due July 15
7. MBE Contracting Report: Due October 15 and April 15.
8. Quarterly internal monitoring to ensure IDIS balance does not exceed 150% of grant
allocation: Due October 15, January 15, April 15 and July 15.
9. Annual / Two -Year / Three -Year Internal Monitoring: Ensure grant expenditures /
encumbrances meet 70% LMI benefit requirement. For this allocation, the City will meet the one-
year requirement as Housing Rehab is 100% LMI. Due July 15.
10. Davis -Bacon Enforcement Report: Due October 15 and April 15. Anticipated to be "no
activity," as only Admin and Housing Rehab activities are being implemented.
4 �'W• US. DEPARTAIEAIT OF HOUSING AND URBAN DEVELOPAWENT
(8tllll[[[NUUU WASWGTON. DC 20410-7000
PRA`C1PAL DEPUTY ASSISTANT SECRETARY
FOR 00'.N+t1UNITY PLAN�iG AND DE%1IAPHEI7
February 27, 2023
The Honorable Fred Jones
Mayor of Sebastian
1225 Main Street
Sebastian, FL 32958
Dear Mayor Jones:
Congratulations! I am pleased to inform you of your jurisdiction's Fiscal Year (FY) 2023
allocations for the Office of Community Planning and Development's (CPD) formula programs.
Your jurisdiction's FY 2023 available amounts are as follows:
CPD Programs: Amount
Community Development Block Grant (CDBG) $128,152
Emergency Solutions Grant (ESG) $0
HOME Investment Partnerships (HOME) $0
Housing Opportunities for Persons With AIDS (HOPWA) $0
CDBG Recovery Housing Program (RHP) $0
These grant funds provide the financial tools to support individuals, families, and
communities to address homelessness, affordable housing challenges, aging infrastructure, and
economic hardships. CPD is committed to being your partner throughout the process of using
these funds. Our local office will assist in finalizing grant agreements, offer technical assistance
and training when needed, and monitor and implement grant funds for eligible projects in a
timely manner. We will work with you to ensure proper reporting in the Integrated Disbursement
and Information System (IRIS) so we can together improve performance data on how these
programs are benefitting and touching people's lives, build trust with stakeholder groups and
Congress, and amplify the success stories that you and your jurisdiction are able to accomplish
with these vital resources.
Based on your jurisdiction's CDBG allocation for this year and outstanding Section 108
balances as of February 27, 2023, you also have $640,760 in available Section 108 borrowing
authority. Since Section 108 loans are federally guaranteed, this program can leverage your
jurisdiction's existing CDBG funding to access low -interest, long-term financing to invest in
your jurisdiction.
www.hud.gov espandhud.gov
Thank you for your continued interest in CPD programs, I greatly appreciate your
leadership in using these funds to address your most urgent housing and community
development needs, including preventing and reducing homelessness. If you or any member of
your staff have questions, please contact your local CPD Field Director.
Sincerely,
Marion Mollegen McFadden
Principal Deputy Assistant Secretary
for Community Planning and Development