Loading...
HomeMy WebLinkAboutEvaluation Committee Opening ScriptOpening the Evaluation Committee Meeting Today is Monday, December 4. 2023 at 10:00 AM Local Time. I am now calling this meeting to order. My name is Ken Killgore, Finance Director for the City of Sebastian. I will serve as the Facilitator to the committee. I am a non -voting member. This meeting is being recorded and available on ZOOM. This is the evaluation committee meeting for the City of Sebastian's Request for Proposals RFP # 24-01 for Strategic Planning Services that was issued on October 19, 2023. This meeting has been publically noticed and is being recorded as required by Florida Statutes 286.011 and 286.0113. The Evaluation Committee consists of three (3) voting members. They include City Council Member Ed Dodd, City Manager Brian Benton and Public Works Director/City Engineer Karen Miller. They have each been given instructions/guidelines about this meeting and conflict of interest forms to be signed and would ask at this time those be given to me. At this meeting members of the public are requested not to speak, ask questions, or otherwise comment during the meeting. At this time, the Cone of Silence will be temporarily lifted during the meeting and upon adjournment the Cone of Silence immediately begins again. All Committee members were also provided a copy of all responsive proposals and a scoring form. Under the Cone of Silence, Members were instructed to individually and independently score proposals. Public discussions held today will be related to their independent scores. Committee members may openly discuss any concerns, questions, or clarifications required. Members do have the ability to change scores based on today's deliberations. They may also decide to have oral presentations and discussions with some or all of the Proposers. If the consensus is to not have oral presentations, I will announce the calculated scoring for the Cost Proposal Criteria and ask the Members to add it into their scoring sheets and enter their totals. Members should then sign and date the Scoring Forms and turn them over to me. I will then tabulate and announce the Scores. If the consensus is to have oral presentations, Members should state any specific information or questions the presenters should address, so the presenters can be prepared. Members should retain the scoring forms until the presentations are scheduled. Following the presentations, Members may adjust their scores. I will announce the calculated scoring for the Cost Proposal Criteria and ask the Members to add it into their scoring sheets and enter their totals. Members should then sign and date the Scoring Forms and turn them over to me. I will then tabulate and announce the Scores. Open for discussion. Staff will prepare an agenda transmittal to the next possible City Council meeting and make the proper notifications to the proposers. This concludes this portion of the Committee's evaluation of the RFQ. All parties are then advised that this meeting is adjourned and that the Cone of Silence is once again in effect.