HomeMy WebLinkAbout2nd quarter performance
City Clerk’s Office Performance
2nd Quarter Fiscal Year 2022/2023
Performance Report
January, February, March
Legislative Support Matters
City Clerk prepared agenda, attended/recorded six Regular City Council meetings, one special meeting
and two workshops
Records Specialist attended one Regular City Council meeting
Completed follow up of approved Council matters – contracts, letters, e-mails, scanned to LF and indexed
Ten resolutions adopted by Council
Five proclamations prepared for presentation by Council Members
Two documents recorded in public record at the Courthouse
Provided monthly City calendars and revisions to Council, City staff and press
Ten advertisements placed with TCPalm
Sent two certified letters to County regarding annexations
Notified relevant agencies of boundary change
Made travel arrangements for Legislative Action Days
Records Management Program
Responded to 73 public records requests
114 cubic feet of paper records met retention along with duplicate and OSA records destroyed by
shredding vendor
Airport, Community Development and Parks documents, maps, surveys, were imported into Laserfiche
for permanent and long term record
Election Matters
Executed 2023 election agreement with SOE
Coordinated polling locations for 2024 Election with SOE
City Board Matters
Noticed vacancies, prepared six board appointments, notified and provided info to appointees,
updated Board Handbook and distributed pages
City Clerk prepared agenda, attended/recorded one CRA and one BOA
meetings within Council Meetings
Records Specialist published all scanned City board packets to City website and Laserfiche and
provided to press and Council
Coordinated board/committee meeting minutes between staff and technical writer
Cemetery Matters
Certificates of Interment Rights issued for 19 locations for a total of $47,850.
Scanned all cemetery records as sold or amended for permanent retention
Personnel/Educational Matters
Records Specialist attended three Project Management meetings
City Clerk Administered oath to four Police Officers
City Clerk and Records Specialist completed KnowBe4 training classes
City Clerk and Records Specialist attended crisis counseling at the Yacht Club
Records Specialist attended FACC Resolution and Ordinance Webinar
Community Matters
Responded to or forwarded CITYSEB emails to appropriate departments
City Clerk and Records Specialist attended three Centennial Celebration meetings
City Clerk attended Supervisor of Elections round table with Indian River County Clerks
City Clerk attended the City Health Fair and Expo