Loading...
HomeMy WebLinkAbout3rd quarter performance City Clerk’s Office Performance 3rd Quarter Fiscal Year 2022/2023 Performance Report April, May, June Legislative Support Matters  City Clerk prepared agenda, attended/recorded six Regular City Council meetings, four Special City Council meetings and two Workshops.  Completed follow up of approved Council matters – contracts, letters, e-mails, scanned to LF and indexed  Six resolutions adopted by Council  Four ordinances adopted by Council; six ordinances passed on first reading  Two documents recorded in public record at Court House  Nine proclamations prepared for presentation by Mayor  Provided monthly City calendars and revisions to Council, City staff and press  Arranged FLC Annual Conference attendance for five Council Members  Assisted Interim City Attorney with court case  Sent out Hess Parcel annexation notification letters Records Management Program  Responded to 68 public records requests  124 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor.  Transferred, documented and stored 10 bid files for Finance Department. Election Matters  Pre-qualified three candidates for 2023 Election  Accepted campaign treasurer’s reports for two candidates City Board Matters  City Clerk attended three Centennial Celebration Task Force meetings  Records Specialist prepared agenda, attended/recorded three Centennial Celebration Task Force meetings  Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages  City Clerk prepared agenda, attended/recorded two CRA meetings within Council Meetings  Records Specialist published all scanned City board packets to City website, Facebook, Laserfiche and also provided to press and Council Cemetery Matters  Certificates of Interment Rights issued for 16 locations for a total of $42,900.  Scanned all cemetery records as sold or amended for permanent retention. Personnel/Educational Matters  City Clerk Administered oath to one Police Officer  Records Specialist attended three project meetings  City Clerk and Records Specialist attended a meet and greet for the new City Attorney  City Clerk and Records Specialist assisted in the interview process for the new City Attorney Community Matters  Responded to or forwarded CITYSEB emails to appropriate departments.