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Home My WebLink AboutCSA #7 Master Plan Services - Riverview ParkCITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Kimley-Horn and Associates, Inc. 445 24th Street, Suite 200 Vero Beach, Florida 32960 Work Authorization No: CSA — 7 Protect Title: Master Plan Services IT IS AGREED to undertake the following work in accordance with the provisions of the Kimley-Horn and Associate's Master Agreement entitled Non -Exclusive Engineering Consulting Services Agreement — Citywide, dated February 2, 2021. Description of Assignment: Kimley-Horn understands that the City of Sebastian is requesting services to update the Master Plan Concept for Riverside Park. It is our understanding that this process will require up to four (4) public workshop meetings. Kimley-Horn will provide the services specifically set forth below. Task 1 — Project Kickoff & Data Collection 1.1 Kickoff Meeting. Kimley-Hom will prepare a kick-off meeting with the City's Project Manager and staff. During the call, City staff and key members of the Kimley-Horn team will collaborate to initiate the Master Plan and discuss scheduling and logistics. This call will occur within two (2) weeks of Notice to Proceed. A suggested agenda for the call is as follows: • Scope of Services • Responsibilities • Project objectives and desired outcomes • Communications and public involvement objectives and strategies • Schedule and key dates • Identifying stakeholder groups and focus groups participants • Final master plan deliverable and approval 1.2 Opportunities and Constraints Diagram. Kimley-Hom will review the master plan concept that was provided by the City. In review of the provided master plan concept, Kimley-Hom will perform an assessment of proposed layout and existing field conditions. In this assessment, Kimley-Hom will prepare an opportunities and constraints diagram for the proposed site. The diagram will identify vehicular and pedestrian ingress and egress for the site, opportunity areas, potential program limitations, buffer, screening or setback requirements, vegetation types and recommendations for preservation, and connectivity throughout the park and to the community. Kimley-Hom will submit the draft Opportunities and Constraints Diagram to the City for review prior to commencing the public engagement phase. City staff will provide one (1) consolidated set of comments to Kimley-Hom which will be incorporated into a final set of notes and diagram. Task 1 Project Kickoff & Data Collection Deliverables • Kickoff Meeting Notes • Base Map with Aerial Photography • Opportunities and Constraints Diagram (Draft & Final Versions) Task 2 — Public Engagement & Program Definition 2.1 Public Workshop. Kimley-Hom will facilitate a up to two (2) Town -Hall style meetings. Kimley-Horn will prepare a meeting agenda with input from City staff, prior to the meeting. Kimley-Horn will submit draft agenda and other display materials to City staff prior to the meeting for review. Kimley-Horn will finalize materials based on comments from the City and produce presentation materials. The City will be responsible for all meeting logistics, including participant invitations and advertisements. Kimley-Hom will document the meeting with notes and submit to the City for review. The City will be responsible for providing American Disability Act (ADA) notices for meeting advertisements. Each meeting will include updated materials that address City directed feedback from the previous workshop, up to two (2) meetings. The second workshop meeting will be a result of the feedback derived throughout the public workshop meeting process and agreed upon by the City staff and utilized in the development of the Conceptual Master Plan in Task 3. 2.2 Recommendation of Program. As an outcome of the development and review of the Opportunities and Constraints of the site and public engagement input, Kimley-Horn will prepare a Programmatic Plan. The plan will identify the relationships between program needs, demands, and site constraints. The plan will include a'bubble' diagram that identifies forth and function of the program, circulation, and sustainable park design. Information will be provided to City staff for a review period and staff will provide a CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) consolidated set of comments for revisions needed for the diagram(s). Kimley-Hom will provide one (1) round of revisions to the diagram(s) based upon written comments and authorization from the City. Task 2 Public Engagement and Program Definition Deliverables: • Public Workshop Meeting Notes • Programmatic Plan (Draft & Final Versions) Task 3 — Conceptual Plan Development 3.1 Conceptual Master Plan Development. As a derivative of the planning process to -date, Kimley-Horn will prepare up to one (1) initial conceptual master plan packages, each highlighting an alternative development based upon site analysis, public input, and program definition. The packages will consist of the following items: • An illustrative concept plan • Preliminary phasing diagram • Summary of benefits and constraints Kimley-Horn will submit the package to the City for review. City staff will provide a consolidated set of comments for review by Kimley- Hom prior to Task 3.2. 3.2 Review with City Staff. Kimley-Horn will facilitate a conference call (via MS Teams) with City staff to review and discuss consolidated comments provided as part of the Conceptual Master Plan Development. Kimley-Hom will incorporate comments into a round of revisions for materials to be used for up to one (1) final public workshop which may include City Council involvement. 3.3 Public Workshop. Kimley-Hom will conduct a Town -Hall style meeting to review conceptual plans and gather feedback from the community. Kimley-Horn will prepare a meeting agenda with input from City staff, prior to the meeting and submit materials to the City prior to the meeting for review. Kimley-Horn will finalize materials based on comments from the City and produce presentation materials. The City will be responsible for all participant invitations and advertisement. Kimley-Hom will document the meeting with notes and submit to the City for review. The City will be responsible for providing American Disability Act (ADA) notices for meeting advertisements. 3.4 Master Plan Development Based upon input from the final public workshop and City staff, Kimley-Hom will consolidate materials into a single, preferred conceptual plan which will be used to prepare a Master Plan. Kimley-Horn will submit a single plan (in PDF fonnat), The City will provide a consolidated set of comments for review and discussion via phone call. Task 3 Conceptual Plan Development Deliverables: • Draft Conceptual Master Plan • Revised Draft Conceptual Master Plan • Public Workshop Meeting Notes • Draft Master Plan Task 4 — Master Plan and Approval 4.1 Draft Master Plan Document. Kimley-Hom will complete revisions to the preferred master plan as identified and agreed upon during the coordination call with City Staff. The Draft Master Plan will include a phasing plan for the preferred master plan. The phasing plan will identify the number of phases of construction, timeframe for each phase, draft OPCC, and implementation recommendations. This package will also include a standalone exhibit of vendor tent layouts for schedule City events that will take place at Riverside Park. A revised Master Plan will be submitted in digital (Adobe PDF) format along with a draft PowerPoint presentation for use in presentations to the public and City Council. 4.2 City Staff Review. Kimley-Horn will facilitate one (1) conference call (via MS Teams) with City staff to review and discuss consolidated comments provided as part of the Draft Master Plan. 4.3 Revisions and Final Master Plan Document. Kimley-Horn will complete revisions as identified and agreed upon during the City Staff Review. A revised Final Master Plan document will be submitted in digital (Adobe PDF) format along with a revised PowerPoint presentation for use in presentations to the public and City Council. 4.4 Public Workshop. Kimley-Horn will conduct a Town -Hall style meeting to review the Final Master Plan Documents and gather feedback from the community. Kimley-Horn will prepare a meeting agenda with input from City staff, prior to the meeting and submit materials to the City prior to the meeting for review. Kimley-Horn will finalize materials based on comments from the City and produce presentation materials. The City will be responsible for all participant invitations and advertisement. Kimley-Horn will document the meeting with notes and submit to the City for review. The City will be responsible for providing American Disability Act (ADA) notices for meeting advertisements. CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) 4.5 City Council Presentation and Approval. Kimley-Horn will provide one (1) presentation to the City Council to review key elements of the Master Plan for approval or adoption. Submittals will include a MS PowerPoint presentation. City staff will be responsible for all meeting logistics and coordination of agenda items. Task 4 Master Plan and Approval Deliverables: • Revised Final Master Plan document in digital format (Adobe PDF) • Draft Phasing and OPCC • Master Plan Presentation in digital format (MS PowerPoint & Adobe PDF) • Public Presentation Meeting Notes • Vendor Tent layout exhibit Pricing I Description Quantity Contracted Unit Price TOTALS Task 1 — Project Kickoff & Data $10,200 Collection Task 2 — Public Engagement $21,400 and Pro_ m Definition Task 3 conceptual Plan $16,000 Development Task 4 — Master Plan and $15,100 Approval 2. Deliverables Provided to the City (\surveys, plans, etc.) Description Quantity I a. Kickoff MeetinANotes 1 b. c. Base Mae with Aerial PhotograRhy Opportunities and Constraints Diagram (Draft & Final Versions) 1 1 I d. Public Workshop Meetirly Notes 1 I e. Pro plammatic Plan (Draft & Final Versions) 1 I f. Draft Conceptual Master Plan 1 I yy. Revised Draft Conceptual Master Plan 1 I h. Public Workshop Meeting Notes 1 I i. Draft Master Plan 1 I II Revised Final Master Plan document in digital format (Adobe PDF) 1 I k. I. Draft Phasirlq and OPCC Master Plan Presentation in digital format (MS PowerPoint & Adobe 1 1 PDF) I m. Public Presentation Meeting Notes 1 I n. Vendor Tent layout exhibit 1 Basic of Compensation/Period of Services: The above referenced description for CSA # 7 will be performed for a fee in the amount of $62,700.00. AGREED: VENDOR- ' `y'�/,Iu/ G�/NI I0 /v, Date:03/08/2024 Peter Van Rens, Senior Vice President Kimley-Hom and Associates, Inc. AttC��—�.ylX.l.�L (,N<Jt�ci`u�/7Vd Jeofiette Williams, MMC, City Clerk &ian CCIIITTYOF /SSEBB/�ASSTTIAN: Benton City Manager Date: 3 d ��zy Approved as to Form and Content for Relianccr by the City of Sebastian only: Uwfrifer Cockcroft, City Attorney RIVERSIDE PARK MASTER PLAN CONCEPT - PRELIMINARY SCHEDULE TASK (PROJECT KICKOFF & DATA COLLECION 11.1 KICKOFF MEETING 11.2 OPPORTUNITIES & CONSTRAINTS DIAGRAM I CITY REVIEW AND RESPONSE 1 KHA FINALIZED O&C DIAGRAM I (PUBLIC ENGAGEMENT & PROGRAM DEFINITION 1 2.1 PUBLIC WORKSHOP 1 1ST MEETING PUBLIC FEEDBACK ASSIMILATION 2ND MEETING 2.2 RECOMMENDATION OF PROGRAM (CONCEPTUAL PLAN DEVELOPMENT 1 3.1 CONCEPTUAL MASTER PLAN DEVELOPMENT 1 3.2 REVIEW WITH CITY STAFF 1 3.3 PUBLIC WORKSHOP 1 3.4 MASTER PLAN DEVELOPMENT I (MASTER PLAN & APPROVAL 4.1 DRAFT MASTER PLAN DOCUMENT 4.2 CITY STAFF REVIEW 4.3 REVISIONS AND FINAL MASTER PLAN DOCUMENT 4.4 PUBLIC WORKSHOP *ASSUMED START END 3/25/2024 4/8/2024 4/8/2024 4/15/2024 4/15/2024 4/22/2024 4/22/2024 4/26/2024 4/29/2024 5/13/2024 5/13/2024 5/27/2024 5/27/2024 5/31/2024 5/31/2024 6/7/2024 6/7/2024 6/21/2024 6/21/2024 6/21/2024 6/21/2024 7/5/2024 7/5/2024 7/12/2024 7/12/2024 7/26/2024 7/26/2024 7/26/2024 7/26/2024 8/2/2024 8/2/2024 8/16/2024 1 *4.5 CITY COUNCIL PRESENTATION AND APPROVAL 8/16/2024 8/28/2024 I *Assumed start date may be modified based on final notice to proceed date. 4.5 is assumed to fall on a regularly scheduled City Council Agenda date. DURATION (DAYS) 141 71 71 41 I I I 141 141 41 71 141 11 141 71 1 1 141 11 71 141 121 1551 SEBASTIAN UMIIMMI�1 (I II ��I IOM 1111 1011 CITY COUNCIL AGENDA TRANSMITTAL Council Mectine Date: March 20, 2024 Agenda Item Title: Approval of CSA #7 for Planning Services to Update the Master Plan Concept for Riverview Park under an existing Consultant Services Agreement with Kimley-Horn and Associates, Inc. Recommendation: Staff recommends approval of CSA #7 with Kimley-Horn and Associates, Inc., for Master Plan Services for Riverview Park and provide authorization to the City Manager to execute the CSA. Background: In an effort to continue to enhance the quality of life of the residents of Sebastian, it has been determined that the City's Riverview Park needs to be revitalized to meet the needs of the community in the future. While the City began the process of creating a Master Plan for Riverview Park in 2019, the process has not been completed to date. Under the proposed CSA, Kimley-Horn and Associates, Inc. will be drafting a conceptual Master Plan, engaging the community with workshops to provide feedback of what the community identifies as elements most needed in the park in the future, and as identifying the next steps to implementing the proposed improvements. The City currently has a continuing services agreement in place with Kimley-Horn and Associates, Inc., for consultant planning services. This would be CSA #7 under this agreement. Staff is recommending approval and asking for authority to be given to the City Manager to execute the CSA. If Agenda Item Reauires Expenditure of Funds: Budgeted Amount: $ 0 Total Cost: $62,700 Funds to Be Utilized for Appropriation: General Fund Attachments: 1. CSA #7 — Kimley-Horn Administrative Services De arttMent Review: City Attomey Revie : Procurement Division Review, if applicable: 0 City Manager Authorization: , Date: :03- a wlr