HomeMy WebLinkAbout03-08-2024 Events Minutes
EVENTS COMMITTEE MEETING MINUTES
FRIDAY MARCH 8, 2024 – 10:30 A.M.
2ND FLOOR CONFERENCE ROOM
Staff Present
Angie Smith Cathy Testa
Margarita Macias Cindy Watson
Bub Milon
A. New Venue for Awards Banquet
1. Venue update
Margarita set up a visit at the Moose Club. The committee met at the Moose and talked with
Larry who showed us around the hall. Larry suggested that we talk with Joey the Caterer to
get menu and pricing ideas. Margarita already scheduled an appointment for March 12th to
meet with the Ralph and the caterer.
B. Family BBQ in the Park
1. Food update
Bub spoke with Kathy Birt at Woody’s restaurant. Their package includes pulled pork, BBQ
chicken and spare ribs. The sides are coleslaw, BBQ beans and potato salad. The pricing
came out to be around $16.00 per person.
The committee talked about the employee’s bringing children that would eat a smaller potion
than adults. Cathy suggested sending out the Family BBQ flyer along with a sign-up sheet in
order to find out how many children would be attending. If it’s a significant amount she will
call Woody’s and ask about getting some kid’s meals.
2. DJ update
Angie spoke with Dan and Tina from DJ Sh-ooop and they will DJ the event for $100 per
hour.
3. Bounce house update
Bub and Margarita presented a few options and sizes of bounce houses. They will have more
information at the next meeting.
4. Games update
Angie will take charge of the games for the event. The committee suggested ideas such as
egg toss, water balloon toss and corn hole. Angie will ask if the PD would let us use their
corn hole game.
Events Committee Meeting
March 8, 2024
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5. 50/50 raffle update
Cathy wants to incorporate the centennial celebration into the 50/50 raffle. She suggested
guess how many “cents” are in the jar.
6. Prizes
Angie will get with Jen Smith purchase gift cards for prizes for the games and for the
employee drawing.
C. Raffle money
1. Scholarship / Charity
Put this item on the next agenda for discussion
The next meeting is scheduled for March 22, 2024 @ 10:30am