HomeMy WebLinkAboutA - ITB #24-06 Rehabilitation of Alpha Aprons at Sebastian Municipal Airport FinalITB #24-06
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INVITATION TO BID
ITB #24-06
REHABILITATION OF ALPHA APRONS AT SEBASTIAN MUNICIPAL AIRPORT
Contact Person
Jessica Graham
Procurement/Contracts Manager
Phone: (772) 388 – 8231
Email: jessgraham@cityofsebastian.org
*Dates in this schedule occurring after the release date may be amended by the City.
The City reserves the right to delay or modify dates and will notify bidders/bidders of all changes.
It is the bidder/bidder’s responsibility to check for addenda associated with to this solicitation.
In accordance with the Americans with Disabilities Act, any person who believes he or she has
a disability requiring the use of a special accommod ation at the pre-bid conference or bid
opening should contact the City of Sebastian at 772 -388-8231, at least five (5) days prior to the
event to advise of his/her special requirements.
PROPOSED SCHEDULE
EVENT DATE TIME
RELEASE DATE: Monday, February 26, 2024
-
PRE-BID MEETING AND SITE VISIT Tuesday, March 12, 2024 10:00 AM Local
Time
QUESTIONS DUE DEADLINE: Tuesday, March 19, 2024 2:00 PM Local
Time
ITB DUE/BID OPENING: Monday, March 25, 2024 2:00 PM Local
Time
RECOMMENDATION OF AWARD –
CITY COUNCIL MEETING Wednesday, April 10, 2024 6:00 PM Local
Time
BID DELIVERY:
City of Sebastian City Hall
1225 Main Street
Sebastian, Florida 32958
ITB #24-06
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INVITATION TO BID
The City of Sebastian seeks bids from licensed contractors for the rehabilitation of alpha aprons
at the Sebastian Municipal Airport located at 202 Airport Drive E, Sebastian, FL 32958. The
licensed contractor shall furnish all labor, materials, supervision, equipment, tools,
transportation, supplies and expertise necessary for providing services. This is a turn-key
project.
This Invitation to Bid (ITB) and related documents are available for download online at:
VendorLink.com
A non-mandatory Pre-Bid Meeting will be held Tuesday, March 12, 2024 at 10:00 AM local time
in the City of Sebastian Public Works Compound located at 505 Airport Drive West, Sebastian,
FL 32958. City Staff will be available immediately following the Pre -Bid Meeting to conduct a
site visit. Measurements by contractors can be taken at the site visit.
The deadline to submit questions concerning this ITB will be Tuesday, March 19, 2024 by 2:00
PM local time. Any and all questions or communication regarding this ITB should be emailed
only to the City’s Procurement/Contracts Manager at jessgraham@cityofsebastian.org. Contact
by a bidder (or anyone representing a bidder) regarding this ITB with the City Council or a City
employee/representative other than this point of contact is grounds for disqualification.
It will be the sole responsibility of the bidder to determine if any a ddenda have been issued prior
to submitting their bid.
All bids are due by Monday, April 25, 2024 by 2:00 P.M. local time. Bids shall be enclosed in a
sealed envelope which shall show the bidder’s name and address, ITB number and title, along
with the solicitation due date and time. Bidders must provide one (1) clearly marked original and
one (1) copy. The bid shall be submitted no later than the solicitation due date and time
mentioned on the Invitation to Bid. The City will not be responsible for opening any bids that are
not clearly marked.
All physical, in-person submissions must be delivered or mailed to:
City of Sebastian
Procurement/Contracts Manager
1225 Main Street
Sebastian, Florida 32958
Late bids will not be opened or announced. All bids submitted to the city, even if unopened
during the selection process, become public record unless exempt under Florida or other law as
outlined above herein.
At its sole discretion, the City may reject any and all bids or accept any bid or portion thereof
deemed to be whatever is in its best interest and to waive any non -substantial irregularities.
By: Jessica Graham, CPPB
Procurement Manager
ITB #24-06
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TABLE OF CONTENTS
INVITATION TO BID 2
TABLE OF CONTENTS 3
BID CHECK LIST 4
SECTION 1 – SCOPE OF WORK 5
SECTION 2 – GENERAL TERMS AND CONDITIONS 6
SECTION 3 – SPECIAL CONDITIONS 19
SECTION 4 – FORMS 26
MAILING LABELS 26
CONTACT INFORMATION SHEET 27
STATEMENT OF BIDDER’S QUALIFICATIONS 28
NON-COLLUSION AFFIDAVIT OF PRIME BIDDER 30
DRUG FREE WORKPLACE PROGRAM 31
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 32
CERTIFICATION REGARDING LOBBYING 33
REFERENCE LIST 34
SUB-CONTRACTORS LIST 36
CERTIFICATION REGARDING SCRUTINIZED COMPANIES 37
ADDENDA ACKNOWLEDGEMENT 38
SECTION 8 – BID PRICE FORM 39
ATTACHMENT A – FEDERAL GRANT TERMS
ATTACHMENT B – PAYMENT AND PERFORMANCE BOND
DEFINITIONS
Invitation to Bid (”ITB”): This solicitation document, including any and all addenda.
Bid: Submission in response to this ITB.
Bidder: Person or bidder submitting a bid in response to this ITB, “pre-award”.
Contractor: Selected bidder awarded a contract to provide the goods or services to the City.
City: Refers to the City of Sebastian.
Contract or Agreement: Invitation to Bid, all addenda issued thereto, all affidavits, the signed agreement,
and all related documents comprising the totality of the agreement between the City and the Contractor.
Responsible Bidder: Bidder that has the integrity, reliability and capability in all respects to perform in full
the contract requirement as stated in the ITB.
Responsive Bidder: Bidder whose bid fully conforms in all material respects to the ITB and its entire
requirement, including form and substance.
Days: Refers to calendar days, unless otherwise stated.
Shall, Must & Will: Interpreted as mandatory language.
ITB #24-06
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BID CHECK LIST
This “Standardized Check List” has been provided to assist the bidders with the submission of their bid
package. This Check List cannot be construed as identifying all required submittal documents for this
project. Bidders remain responsible for reading the entire bid document to ensure that they are in
compliance.
The City, in its sole discretion, reserves the right to reject any and all bids, to waive any and all formalities
and reserves the right to disregard all nonconforming, non-responsive or incomplete bids. The City
specifically reserves the absolute right to determine the seriousness of any proposer’s failure to
specifically conform to the requirements of the proposal document. Bidders cannot utilize the City’s
determination of the seriousness of any specific non-conformance as a basis to protest the award of any
proposal. Bids may be considered subject to rejection if in the sole opinion of the City: there is a serious
omission, unauthorized alteration of form, an unauthorized alternate bid, incomplete or unbalanced unit
price, or irregularities of any kind. The City may reject, as non-responsive, any or all bids where bidder
fails to acknowledge receipt of Addenda as prescribed.
YES NO
Completed Check List
One (1) signed original hard copy bid
Contact Information Sheet
Statement of Bidder’s Qualifications
Non-Collusion Affidavit
Drug Free Workplace Program
Debarment and Suspension Certification
Lobbying Certification
Reference List
Subcontractors List, if applicable
Scrutinized Companies Certification
Addenda Acknowledgement
Bid Form
Certificate of Insurance
Business Tax Receipt
Proof of Professional License
Exhibit A – Federal Clauses - Forms
_________________________________________ _________________________________________
Authorized Signature Company
_________________________________________ _________________________________________
Printed Name & Title Date
IMPORTANT: Failure to submit the requested copies or complete and submit the required forms may result
in submittal being deemed non-responsive and removed from consideration
ITB #24-06
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SECTION 1 – SCOPE OF WORK
1.1 SCOPE OF WORK
The City of Sebastian proposes the rehabilitation of existing aprons to improve pavement
conditions at the Sebastian Municipal Airport located at 202 Airport Drive E, Sebastian,
FL 32958. The pavement condition is a 0 PCI, and requires the removal of asphalt before
conditions on the pavement surface worsen. The aprons are approximately 110 feet long
and 290 feet wide and 110 feet long and 225 feet wide . The asphalt pavement shows
severe pavement distresses including alligator cracks, broken asphalt pieces that have
started raveling, and longitudinal cracks. The surface is oxidized raveling and leading to a
rough surface with FOD from loose aggregates. New asphalt pavement will allow for the
correction of any deficiencies in the apron grade and provide a new pavement surface
free of rutting and loose aggregate. This will extend the usable life of the existing apron
pavement and provide a surface meeting or exce eding FAA grading requirements. The
project consists of providing all labor, materials, and equipment at the Sebastian
Municipal Airport (X26) to rehabilitate the apron areas.
1.2 BIDDER QUALIFICATIONS
Bidders that do not meet the minimum requirements listed herein as determined by the
City, at its sole discretion, will be deemed non -responsive and not considered for award.
All decisions made by the City are final. All bidders must:
1.2.1 Contractor shall be licensed by the state of Florida as a general contractor or
registered building contractor; and
1.2.1.1. Contractor must provide a copy of their license with their bid
submittal.
1.2.2 Contractor shall be registered with the City of Sebastian Building Department;
and
1.2.3 Contractor must have a minimum of five (5) years’ experience performing
pavement rehabilitation and airfield lighting improvement work, or site civil work,
of a similar size, scope and complexity for local and county government agencies
and
1.2.4 Contractor must have an office within the state of Florida and maintain an office
within the state of Florida which shall be kept for a minimum of one (1) year ; and
1.2.5 Contractor must meet insurance and bonding requirements applicable to perform
the services.
1.2.6 Within the last five (5) years, contractor shall provide proof of exper ience with
FAA projects and P-401 asphalt.
ITB #24-06
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SECTION 2 – GENERAL TERMS AND CONDITION
2.1 LENGTH OF CONTRACT AND RENEWAL
This ITB will result in a onetime agreement for completion of the scope of work described
herein. The City seeks a Contractor that will provide timely completion and adhere to the
agreed upon schedule.
2.2 EXTENSION
In addition to any renewal options contained herein, the City has the right to extend any
award resulting from this bid for the period necessary for the City to release, award, a nd
implement a replacement agreement for the commodities and/or contractual services
provided in this bid. Such extension shall be based upon the same prices, terms, and
conditions outlined in this bid.
2.3 CANCELLATION
The City reserves the right to cancel this Invitation to bid, in whole or in part, when it is in
the City’s best interest. Notice of Cancellation will be posted on VendorLink.
2.4 BID SUBMISSION
2.4.1. Bid submittals are due at the date and time indicated on the cover page or as
amended in the form of an addendum issued by procurement.
2.4.2. All solicitations and supporting documents will be posted on VendorLink. It is the
sole responsibility of interested parties to monitor the aforementioned sites for
solicitation opportunities and updates. It is the sole responsibility of the contractor
to ensure that their bid response is submitted no later than the time and date
specified in the bid or subsequent addenda.
2.4.3. Bid submittals may not be withdrawn after the bid due date.
2.5 BID GUARANTEE
The bidder shall warrant that the unit prices, terms, and conditions quoted in the bid shall
be for a period of not less than ninety (90) days from the solicitation opening date. Such
unit prices, terms and conditions shall remain in effect for the contract period.
2.6 EXECUTION OF BID SUBMITTAL
Each bid submittal must include the signature of an officer or employee having authority
to bind the contractor in the space(s) provided. Only the terms and conditions of this bid,
as released by the City or amended via addendum, are valid. Any modification to any
term or condition by the contractor is not binding unless it is expressly agreed to in writing
by the City in advance.
2.7 INTERPRETATION OF BID DOCUMENTS
No interpretation of the meaning of this bid document or correction of any ambiguity,
inconsistency, or error therein will be made verbally to any party. All requests for an
interpretation or clarification of this bid, and any subsequent addenda, or correction of
any apparent ambiguity, inconsisten cy, or error will be addressed in writing by the City’s
procurement manager. Inquiries must reference the date of bid opening, bid title, and bid
number. Interpretation of the bid, clarification of bid specifications, and changes to the bid
shall be communicated by written addenda only. Only the written interpretation or
ITB #24-06
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correction given by the procurement manager shall be binding. Verbal responses shall be
considered inadmissible in bid protest proceedings. Bidders are advised that no other
source is authorized to interpret, explain, clarify or give information regarding the bid
documents. Written addenda shall be signed by the bidder and returned with the bid
submission. Failure to return such addenda may constitute cause for rejection of a bid
submittal.
2.8 PUBLIC RECORDS
Section 119.01 Florida Statutes, et. seq., the Florida Public Records Law, provides that
municipal records shall at all times be open for personal inspection by any person.
Information and materials received by the City in connection with all bidders’ responses
shall be deemed to be public records subject to public inspection upon award,
recommendation for award, or thirty (30) days after the bid opening, whichever occurs
first. However, certain exemptions to the public records law are stat utorily provided for in
Section 119.07, F.S. Therefore, if the bidder believes any of the information contained in
his or her response is exempt from the Public Records Law, the bidder must in his or her
response specifically identify the material which is deemed to be exempt and cite the
legal authority for the exemption, otherwise, the City will treat all materials received as
public records.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO
THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT JEANETTE
WILLIAMS, THE CUSTODIAN OF PUBLIC RECORDS AT 772-
388-8215 OR EMAIL jwilliams@cityofsebastian.org. CITY OF
SEBASTAIN, 1225 MAIN STREET, SEBASTIAN, FLORIDA 32958.
2.9 NON-COLLUSION
By submitting a bid, bidder certifies that all information contained in the bid is truthful to
the best of their knowledge and belief. bidder further certifies, under oath, that this bid is
made without any colluded, conspired, connived or agreed, directly or indirectly, with any
other firm, person or corporation responding to this solicitation for the same product or
service. Bidder further certifies that bidder has not divulged discussed, or compared this
bid with other bids and has not colluded with any other bidder or parties to the bid. Any
violation of this provision will result in the cancellation and/or return of bidder’s materials
(as applicable) and the removal of the bid from the list(s).
2.10 CONFLICT OF INTEREST
The resulting agreement is subject to the provisions of Chapter 112.313, Florida Statutes.
All bidders shall disclose within their bid to the City the name of any officer, director, or
agent who is also an employee of the City. Furthermore, a ll bidders must disclose the
name of any City employee who owns, directly or indirectly, an interest of more than five
percent (5%) in the firm or any of its branches. Please submit to the City all information
on any potential conflict of interest related to provision of the goods or services requested
in this Solicitation.
The term “conflict of interest” refers to situations in which financial or other personal
consideration may adversely affect, or have the appearance of adversely affecting, an
ITB #24-06
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employee’s professional judgment in exercising any City duty or responsibility in
administration, management, instruction, research, or other professional activities.
Should the successful bidder permanently or temporarily hire any City employee or
Council member, who is, or has been, directly involved with the bidder prior to or during
performance of the resulting contract, the Agreement shall be subject to immediate
termination by the City.
2.11 BID PROTESTS
Following Chapter 120, Florida Statutes, any person who is adversely affected by the
terms, conditions, or specifications outlined in this bid or who is adversely affected by a
decision of the City concerning the solicitation shall file a Notice of Intent to Protest, in
writing within 72 hours after the solicit ation document is posted or after the notice of
decision is posted, respectively, excluding Saturdays, Sundays, and state holidays. A
formal written protest shall be filed no later than 10 days after the Notice of Intent to
Protest is filed, excluding Satu rdays, Sundays, and state holidays. The formal written
protest must be accompanied by a protest bond, cashier’s check, or money order in the
amount of one percent (1%) of the total estimated contract value.. The Notice of Intent to
Protest and formal written protest shall be filed at the following address:
Procurement/Contracts Manager, 1225 Main Street, Sebastian, FL 32958. The formal
written protest shall state, with particularity, the facts and law upon which the protest is
based. Failure to file a Notice of Intent to Protest, formal written protest, or failure to post
the bond, cashier’s check, or money order within the time frames or in the manner
described above shall constitute a waiver of proceedings under Chapter 120, Florida
Statutes.
2.11.1. Decision – If the protest is not resolved by mutual agreement, the
Procurement/Contracts Manager shall promptly investigate the basis of the protest and,
after consultation with the originating department, the City Attorney or any other person or
entity deemed necessary, the Procurement/Contracts Manager shall issue a decision in
writing. A copy of the decision shall be furnished immediately to the protestor and any
other party determined by the Procurement/Contracts Manager to be directly affected by
the decision. The decision shall: a) State the decision and the basis for the decision, and
b) Set forth the protestor’s right to administrative review.
2.11.2. Administrative Review – If the protestor disagrees with the decision of the
Procurement/Contracts Manager, the protestor may appeal the decision to the City
Manager, provided written notice of such appeal shall be submitted by the protestor to
the Procurement/Contracts Manager within seven (7) calendar days of receipt of the
decision to award. Any appeal of the decision by the City Mana ger shall be heard by the
City Council or other appropriate administrative or legal body.
2.11.3. Stay of Procurement – In the event of a timely and properly filed protest, the
Procurement/Contracts Manage r shall not proceed further with the solicitation or award
until all administrative remedies have been exhausted, or until the City Manager or City
Council, as appropriate, makes a determination on the record that the award of a contract
is necessary to protect substantial interests of the City.
ITB #24-06
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2.12 NO -CONTACT PERIOD / LOBBYING
During the No Contact Period, no Lobbyist, Principal, Business Associate, Business
Entity, Vendor, or other people may lobby a Council Member, Mayor, City Manager, any
Procurement Official, or any City employees except any designated Procurement Official
or Officials who may be identified in the procurement documents for purposes of
receiving questions or clarifications or for receiving bid protests. The No -Contact Period
shall commence on the initial date of the advertisement for this bid and continue through
and include the date the City Council makes its determination to approve or reject the
final recommendations. Failure to meet any of these requirements may disqualify the
bidder from consideration.
2.13 COMPLIANCE WITH LAWS AND CITY POLICIES AND PROCEDURES
Contractors are required to be familiar with all federal, state, and local laws, ordinances,
rules, and regulations that may affect their work in any manner. Failure on the par t of the
Contractor to be aware of any law, ordinance, rule or regulation will in no way relieve him
from any responsibility or liability arising from the contract award. The Contractor assures
and certifies that they will comply with all laws, ordinances, rules, regulations, and all
other legal requirements. The Contractor shall abide by all OSHA, NFPA, and ADA
regulations about the hazards associated with the project, such as fall protection,
lockout/tag-out, PPE, safety barricades, portable fire suppress ion/extinguishers, job site
first aid kits, and emergency communication. Any fines levied due to inadequacies or
failure to comply with all requirements shall be the sole responsibility of the Contractor.
2.14 NPDES REQUIREMENTS
Contractor shall comply with the state of Florida rules and regulations for the National
Pollutant Discharge Elimination System (NPDES), including but not limited to all
permitting, Notices of Intent, and the Storm Water Pollution Prevention Plan (SWPPP). All
costs for applying and obtaining the required Florida Department of Environmental
Protection (FDEP) NPDES and SWPPP Permits shall be included in the Bid Price. For
further information on compliance with their rules and regulations, go to
http://www.dep.state.fl.us/water/stormwater/npdes.
2.15 INDEPENDENT CONTRACTOR RELATIONSHIP
The contractor is, and shall be, in the performance of all Services and activities under this
Agreement, an independent contractor, and not an employee, agent, or servant of the
City. All persons engaged in any of the work or services performed under this agreement
shall at all times, and in all places, be subject to the contractor’s sole direction,
supervision, and control. The contractor shall exercise control over the means and
manner in which it and its employees perform the work, and in all respects, t he
contractor’s relationship and the relationship of its employees to the City shall be that of
an independent contractor and not as employees or agents of the City. The contractor
does not have the power or authority to bind the City in any promise, agree ment, or
representation. Nothing contained herein shall be deemed to create an association,
partnership, joint venture, or relationship of principal and agent or master and servant
among the parties or any affiliate thereof, or to provide any party hereto with the right,
power, or authority whether expressed or implied, to create any such duty or obligation on
behalf of any other party. The City, in its absolute discretion, retains the right to reject,
bar, or require the replacement of any employee, subcon tractor, or agent of the
contractor. Such rejection shall not relieve the contractor of the obligation to perform all
work in compliance with the bid.
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2.16 PURCHASES BY OTHER PUBLIC AGENCIES/PIGGYBACK
With the consent and agreement of the contractor, purchase s may be made under this
bid by other governmental agencies, political subdivisions within the state of Florida, or
any other public entity. Such purchases shall be governed by the same terms and
conditions stated herein. Further, it is understood that eac h agency will issue its own
purchase order to the contractor. This agreement in no way restricts or interferes with the
right of any other public agency to rebid any or all of these items.
2.17 RIGHT TO USE EXISTING CONTRACTS / NON-EXCLUSIVITY
The City reserves the right to utilize any other contract, including, but not limited to, the
following: any state of Florida contract, any contract awarded by any other city or county
governmental agencies, other school boards, other community colleges/state university
system, cooperative agreements, or to directly negotiate/purchase per City policy. The
City also reserves the right to bid separately any item(s) and/or service(s) covered under
this agreement, if deemed to be in the best interest of the City, at any time during this
agreement term.
2.18 PUBLIC ENTITY CRIMES
A "public entity crime" as defined in Paragraph 287.133 (1) (g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the
transaction of business with any public entity or with an agency or political subdivision of
any other state or with the United States, involving antitrust, fraud, theft, bribery,
collusion, racketeering, conspiracy, or material misrepresentation.
"Convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), Florida Statutes,
means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought
by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or
entry of a plea of guilty or nolo contendere.
“Affiliate” as defined in Paragraph 287.133 (1) (a), Florida Statutes, means:
2.18.1. A predecessor or successor of a person or corporation convicted of a public
entity crime, or
2.18.2. An entity under the control of any natural person who is active in the
management of the entity and who has been convicted of a public entity crime, or
2.18.3. Those officers, directors, executives, partners, shareholders, employees,
members, and agents who are active in the management of an affiliate, or
2.18.4. A person or corporation who knowingly entered into a joint venture with a person
who has been convicted of a public entity crime in Florida during the preceding
36 months.
Bidder certifies that neither the entity proposing, nor any of its officers, directors,
executives, partners, shareholders, employees, members or agents who are active in
management of the entity, nor any affiliate of the entity have been charged with and
convicted of a public entity crime subsequent to July 1, 1989. Where the bidder is unable
to certify to all of the statement above, bidder shall attach an explanation to this bid.
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2.19 BANKRUPTCY / INSOLVENCY
At the time of bid submission, the contractor shall not be in the process of or engaged in
any type of proceedings relating to insolvency or bankruptcy, either voluntary or
involuntary or receivership proceedings. If the contractor is award ed a contract for six (6)
months or longer, and files for bankruptcy, insolvency, or receivership thereafter, the City
may, at its option, terminate and cancel the agreement, in which event all rights
hereunder shall immediately cease and terminate.
2.20 TERMINATION FOR CAUSE OR CONVENIENCE
The agreement resulting from this ITB can be terminated immediately for cause if
contractor is found to have failed to perform services in a manner satisfactory to the City;
or the City may terminate without cause upon thirty (30) days’ written notice to the bidder.
In the event of either termination, the contractor shall be compensated for all services
performed to the City’s satisfaction. The City shall be sole judge of non -performance.
2.21 RIGHT TO REJECT
The City reserves the right to reject any or all bid(s), to waive minor irregularities, and/or
to accept the bid(s), which in its sole judgment best serves the interest of the City.
More than one bid from an individual, bidder or association under same o r different
names, will not be considered.
2.22 INVOICING
Payments shall be made in accordance with Section 218, Part VII of the Florida Statutes.
Unless otherwise noted, invoices shall be mailed directly to The City of Sebastian,
Accounts Payable, 1225 Main Street, Sebastian, FL 32958. The Contractor shall provide
fully documented invoices, which indicates the basic information listed below.
a) Name of the business organization as specified on the Contract between City and
Contractor
b) Date of invoice
c) Contractor’s invoice number
d) Contractor’s federal identification number on file with the state
e) City purchase order number and bid number
f) Unit price of the goods, services or property provided
g) Extended total price of the goods, services or property
h) Applicable discounts
i) Description of provided goods or services
j) Quantity of provided goods or services
k) Date(s) of delivery of provided goods or services
l) Location provided goods or services were delivered
Any invoice submitted as a result of the award of this bid shall be itemized matching the
items on the purchase order. “Lump sum” invoices shall not be submitted and will not be
accepted for multiple line purchase orders. An invoice can only reference one purchase
order number. Invoices that do not reference valid purchase order number will be returned
to the contractor for resolution of the discrepancies and resubmitted.
It shall be understood that invoices shall not be authorized for payment until the w ork is
inspected by the respective City representative and payment is approved. The City will
pay the contract price minus any liquidated damages, back charges and/or other
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damages to the contractor upon final completion and acceptance. The City shall prov ide
partial payments for Work completed by the contractor during various phases of the Work
assignment in accordance with the unit pricing provided in their bid submittal subject to an
agreement maximum or not to exceed amount. Failure to submit invoices i n the
prescribed manner will delay payment.
2.23 PAYMENT
The City will only pay the dollar amounts as authorized on the purchase order. Payment
will be made according to Chapter 218, F.S., Local Government Prompt Payment Act,
after the commodities or contractual services provided by the contractor have been
received, inspected, and found to comply with award specifications, free of damage or
defect, and properly invoiced. Payment for partial shipments shall not be made unless
specified in the purchase order. Fa ilure to follow these instructions may result in delays in
processing invoices for payment. The purchase order number must appear on invoices,
bills of lading, packages, cases, delivery lists, and correspondence.
2.24 AVAILABILITY OF FUNDS
The obligations of the City under this agreement are subject to the availability of funds
lawfully appropriated for its purpose by the State of Florida and the City of Sebastian City
Council.
2.25 SUBCONTRACTORS AND SUPPLIERS
The bidder is required to identify any and all subcontractors and/or suppliers that will be
used in the performance of the proposed contract and to clearly identify in their
submission the names, portions and percentages of work to be performed by their
subcontractors or suppliers. Contractor shall be solely responsible for all acts and
omissions of its subcontractors or suppliers. Nothing in the bid and contract documents
creates any contractual relationship between any subcontractor or suppliers and the C ity
of Sebastian. Contractor shall be responsible for the timely payment of its subcontractors
and suppliers as required by Florida Statute Chapter 218.735. Failure to comply with
these payment requirements will place the contractor in default of the contr act.
2.26 CONTRACTOR’S REPRESENTATIVE
The contractor must provide a point of contact for the term of this bid to include the name,
email address, office telephone, and cell phone numbers of the person(s) to be contacted
for the placement of an order, coordinat ion of services, and to address other issues. If the
point of contact differs between regular work hours, after -hours, weekends, and holidays,
this must be provided. The contractor shall ensure that all personnel assigned to work on
this project on their behalf must be dressed appropriately and clean at all times. Any
person who is present on the job site on behalf of the contractor must be provided and
display on their clothing proper identification at all times. The contractor must also provide
the procurement division with any updates to the primary point of contact. The City
reserves the right to require a change in the contractor’s point of contact at the City’s sole
discretion.
2.27 ASSIGNMENT
The contractor shall not assign, transfer, convey, sublet, o r otherwise dispose of this
agreement, or of any or all of its rights, title, or interest therein, or its power to execute
such agreement to any person, firm, or corporation without prior written authorization by
the City.
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2.28 SILENCE OF SPECIFICATIONS
Any omissions of detail in the specifications stated herein that would render the
commodities from use, as specified herein, will not relieve the contractor from
responsibility.
2.29 DISCRIMINATION
The bidder shall not practice or condone personnel or supplier discrimination of any
nature whatsoever, in any manner proscribed by federal or state of Florida laws and
regulations. The City of Sebastian will not knowingly do business with vendors, bidders,
or contractors who discriminate on those protected by state a nd federal law. Through the
course of providing services to the City, contractors shall affirmatively comply with all
applicable provisions of Title VI of the Civil Rights Act of 1964, the Civil Rights
Restoration Act of 1987 and the Florida Civil Rights A ct of 1992, as well as all other
applicable regulations, guidelines and standards. Any person who believes their rights
have been violated should report such discrimination to the City.
2.30 AUDIT AND INSPECTION
The City or their representative reserves the right to inspect and/or audit the contractor's
documents and records as they pertain to the products and services delivered under this
bid. Such rights will be exercised with notice to the contractor to determine compliance
with and performance of the terms, conditions, and specifications on all matters, rights,
duties, and obligations established by this bid. Documents or records in any form shall be
open to the city’s representative and may include but are not limited to all
correspondence, ordering, paymen t, inspection, and receiving records, contracts or sub -
contracts that directly or indirectly pertain to the transactions between the City and the
contractor.
2.31 INDEMNIFICATION
The contractor and its Subcontractor(s) shall indemnify, defend and hold harmles s the
City, and its officers and employees, from all claims, demands, liabilities, damages,
losses, and costs, including, but not limited to, reasonable attorneys’ fees, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduc t of the
contractor or its Sub-Contractor(s) and other persons employed or utilized by the
Contractor or its subcontractor(s) in the performance of the agreement; regardless of the
negligence of the indemnitee or its officers, directors, agents, or employe es. However,
such indemnification shall not include claims of, or damages resulting from, gross
negligence, or willful, wanton or intentional misconduct of the indemnitee or its officers,
directors, agents or employees. Upon request of the City, the contra ctor or its
subcontractor(s) shall, at no cost or expense to the City, indemnify and hold the City
harmless of any suit asserting a claim for any loss, damage or liability specified above,
and the contractor or its subcontractor(s) shall pay any cost and r easonable attorneys’
fees that may be incurred by the City in connection with any such claim or suit or in
enforcing the indemnity granted above. Nothing in this agreement shall be construed as
the City waiving its sovereign immunity pursuant to 768.28, et seq., Florida Statutes, or
any other sovereign or governmental immunity. This provision shall survive the
termination of this bid.
2.32 LOCAL VENDOR PREFERENCE
Per Chapter 2, Section 11, Paragraph d, Subparagraph 2, of the City of Sebastian Code
of Ordinances, Local Vendor Preference does not apply.
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2.33 CONTRACTS AND AMENDMENTS
The contents of this bid and all provisions of the contractor’s submittal shall be
considered an agreement and become legally binding. Any changes to the provisions
hereinafter award must be in writing and signed by both Parties.
2.34 SCRUTINIZED VENDOR CERTIFICATION
Bidder certifies under penalties of perjury, as of the date of this solicitation to provide
goods and/or services to the City, that it:
2.34.1. Does not participate in a boycott of Israel; and
2.34.2. Is not on the Scrutinized Companies that Boycott Israel List; and
2.34.3. Is not on the Scrutinized Companies with Activities in Sudan List; and
2.34.4. Is not on the Scrutinized Companies with Activities in the Iran Petroleum Energy
Sector List; and
2.34.5. Has not engaged in business operations in Cuba or Syria.
Submitting a false certification shall be deemed a material breach of contract. The City of
Sebastian shall provide notice, in writing, to the bidder of the City’s determination
concerning the false certif ication. The contractor shall have sixty-(60) days following the
receipt of the notice to respond in writing and demonstrate that the determination of false
certification was made in error. If the bidder determines, using credible information
available to the public, that a false certification has been submitted by bidder, this
contract may be terminated and a civil penalty equal to the greater of $2 million or twice
the amount of this contract shall be imposed, pursuant to F.S. 287.135 Said certification
must also be submitted at the time of Contract renewal.
Section 287.135, Florida Statutes, generally prohibits state agencies and departments,
and local government entities from: 1) contracting with companies for goods or services
in any amount if at the time of proposing on, proposing a bid for, or entering into or
renewing a contract if the company is on the Scrutinized Companies that Boycott Israel
List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of
Israel; and 2) contracting with companies, for goods or services over $1,000,000.00
that are on either the Scrutinized Companies with activities in the Sudan List or the
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created
pursuant to Section 215.473, Florida Statute, or have been engaged in business
operations in Cuba or Syria.
As provided in F.S. 287.135, by entering into this contract or performing any work in
furtherance hereof, the bidder certifies that it, its affiliates, suppliers, subcontractors and
consultants who will perform hereunder, have not been placed on the Scrutinized
Companies that Boycott Israel List; engaged in a boycott of Israel, pursuant to F.S.
215.4725; have not been placed on the Scrutinized Companies W ith Activities in Sudan
List or Scrutinized Companies With Activities in The Iran Petroleum Energy Sector List
created pursuant to F.S. 215.473; or engaged in business operations in Cuba or Syria.
2.35 LICENSING, CERTIFICATION, AND REGISTRATION
Contractors must show their current Business Tax Receipt, as well as any licenses
required by Chapter 489, F.S., Section 62C-20 (F.A.C.), and/or by the US EPA.
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Contractors who are required to be registered with the Florida Department of State,
Division of Corporations or who are incorporated within the state of Florida must furnish
their Florida document number and a screenshot of their “active” status. All registered
contractors must have an active status to be eligible to do business with the City.
Contractors doing business under a fictitious name, on page 1, must submit their offer
using the company’s complete registered legal name; for example, ABC, Inc. d/b/a XYZ
Company. If the contractor is not located in Florida, the contractor must provide their
state’s document number and a screenshot of their current, date -identified “active” status
with their submittal.
All licenses shall be up to date. Contractors must provide their current contractor’s
license, prior to starting work. If the bidder is a State Certified Gene ral Contractor, or a
State Registered General Contractor the bidder must be registered with the City of
Sebastian.
2.36 TAXES
Although the City of Sebastian is exempt from federal and state sales and use taxes,
contractors or vendors doing business with the City are not exempted from paying said
taxes to their supplier for goods or services purchased to fulfill the contractual obligations
with the City, nor shall any contractor or vendor be authorized to use the City’s Tax
Exemption Number in securing such mat erials.
2.37 CONFIDENTIAL, PROPRIETARY, OR TRADE SECRET MATERIAL
If the Contractor considers any portion of the documents, data, or records submitted in
response to this Bid to be a confidential trade secret, or otherwise not subject to
disclosure under Chapter 119 Florida Statutes, the Florida Constitution or other aut hority,
the contractor must also simultaneously provide the City with a separate redacted copy of
its response. The redacted copy shall contain the City’s solicitation name, number, and
the name of the Contractor on the cover, and shall be clearly titled “Redacted Copy.” The
contractor must also include next to each redaction the statutory basis for the exemption.
The contractor shall be responsible for defending its determination that the redacted
portions of its response are a confidential, trade secret, or otherwise not subject to
disclosure. Further, the contractor shall protect, defend and indemnify the City for any
claims from or relating to the contractor’s determination that the redacted portions of its
response are confidential, proprietary, trade s ecret, or otherwise not subject to disclosure.
If the contractor fails to submit a Redacted Copy with its response, the City is authorized
to produce the entire documents, data, or records submitted by the contractor in
response to a public records request for these records.
2.38 FAVORED NATION CLAUSE
Based on similar size and quantity, it is understood that the contractor is providing the
City the same or better pricing than other governmental agencies. If during the term of
this agreement, the City identifie s better pricing for the same item, the Contractor agrees
to offer the City the reduced price.
2.39 LIQUIDATED DAMAGES
The contractor agrees to the use of liquidated damages in the event the contractor fails to
perform by the provisions herein. On the occasion where the contractor is in default of the
Agreement, or any material provision thereof, or fails to remedy any deficiency in
performance, the City may procure the necessary supplies or services from an alternative
source and hold the contractor financially responsible for any excess costs incurred. The
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difference between the Bid price of the product or service and the actual price paid may
be deducted from any current or future obligations owed to the contractor as liquidated
damages.
2.40 FORCE MAJEURE
Neither Party shall be liable for any failure or delay in performing any duty, requirement,
or obligation under this agreement that is due to any of the following causes, to the extent
beyond its reasonable control: fire, hurricane, earthquake, explosion, wars , sabotage,
accident, flood, acts of God, epidemic, pandemic, quarantine, riots, civil commotion, acts
of government authorities, changes in laws or regulations strikes, or other labor disputes,
or because of any other matter or condition beyond the contro l of either party and which
cannot be overcome by reasonable diligence and without unusual expense.
2.41 REPORT OF UNSATISFACTORY PRODUCTS OR SERVICES
A Vendor Performance Report form will be utilized to document unsatisfactory
performance during the term of this bid. The report may become an important part of the
contractor’s history. The report and process will assist the City in determining whether
there is a continuing pattern of problems that may need to be addressed through
termination of contract and/or suspension of the contractor from future bidding.
2.42 E-VERIFY
In accordance with State of Florida, Office of the Governor, Executive Order 11 -116
(superseding Executive Order 11 -02; Certification of Employment Status), in the event
performance of this Agreement is or will be funded using state or federal funds, the
contractor must comply with the Employment Eligibility Verification Program developed by
the federal government to verify the eligibility of individuals to work in the United States
and 48 CFR 52.222-54 (as amended) is incorporated herein by reference. The contractor
shall (1) enroll in the U.S. Department of Homeland Security’s E -Verify system, (2) utilize
E-Verify to verify the employment eligibility of all new employees hired during the term o f
the contract (3) utilize E-Verify to verify the employment eligibility of all employees
assigned to the contract; and (4) shall expressly require any subcontractors performing
work or providing services pursuant to the contract to likewise utilize E -Verify to verify the
employment eligibility of all new employees hired by the subcontractor during the contract
term. Information on registration for and use of the E -Verify system can be obtained at
the U.S. Department of Homeland Security website: http://www/dhs.gov/E-Verify.
BIDDER MUST SUBMIT THEIR COMPANY PROFILE PAGE FROM E -VERIFY WITH
THEIR BID.
2.43 IMMIGRATION LAWS
The City will not intentionally award City contracts to any firm who knowingly employs
unauthorized alien workers, constituting a violation of the employment provisions
contained in an 8 U.S.C. Section 1324 a(e) (Section 274A (e) of the Immigration and
Nationality Act (“INA”). Refer to E-Verify Acknowledgment in solicitation documents.
2.44 DRUG-FREE WORKPLACE
In accordance with Florida Statute Section 287.087, bidder certifies the following:
2.44.1. A written statement is published notifying employees that the unlawful
manufacture, distribution, dispensing, possession or use of a controlled
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substance is prohibited in the workplace named above and specifying actions
that will be taken against violations of such prohibition.
2.44.2. Employees are informed about the dangers of drug abuse in the work place, the
bidder’s policy of maintaining a drug free wor king environment, and available
drug counseling, rehabilitation, and employee assistance programs, and the
penalties that may be imposed upon employees for drug use violations.
2.44.3. Employees are notified that as a condition of working on the commodities or
contractual services being solicited, they will notify the employer of any
conviction of, plea of guilty or nolo contendere to, any violation of Chapter 893, or
of any controlled substance law of the State of Florida or the United States, for a
violation occurring in the work place, no later than five (5) days after such
conviction, and requires employees to sign copies of such written statement to
acknowledge their receipt.
2.44.4. The bidder/employer imposes a sanction, or requires the satisfactory
participation in, a drug abuse assistance or rehabilitation program, if such is
available in the employee’s community, by any employee who is so convicted.
2.44.5. The bidder/employer makes a good faith effort to continue to maintain a drug free
work place through the Impleme ntation of the drug free workplace program.
2.45 DEBARMENT AND SUSPENSION
2.45.1. bidder certifies to the best of its knowledge and belief that it and its principals:
2.45.2. Are not presently debarred, suspended, proposed for disbarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency;
2.45.3. Have not within a three-year period preceding this application been convicted or
had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public
transaction; violation of federal or state antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
2.45.4. Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State o r local) with commission of any of the
offenses enumerated in paragraph (1)(b) of this certification; and
2.45.5. Have not within a three-year period preceding this application had one or more
public transactions (Federal, State or local) terminated for cause or default.
2.45.6. The City of Sebastian will not make award to parties listed on the government
wide exclusions in the System for Award Management (SAM).
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2.45.7. BIDDER MUST SUBMIT THEIR COMPANY PROFILE PAGE FROM SYSTEM
FOR AWARD MANAGEMENT (SAM) WITH THEIR BID. WHERE THE BIDDER
IS UNABLE TO CERTIFY TO ALL OF THE STATEMENTS ABOVE, BIDDER
SHALL ATTACH AN EXPLANATION TO THIS BID.
2.46 RIGHTS IN DATA
The City of Sebastian is and will remain the owner of all data provided to the contractor
by the City under this contract. The contractor will not use such data for any purpose
other than providing services and support to the City under this bid, nor will any part of
such data be sold, assigned, leased, or otherwise disclosed to third parties (other than
authorized subcontractors for purposes of performance of the Services) or commercially
exploited by or on behalf of the contractor. The contractor will not possess or assert any
lien or other right against such data.
2.47 DATA TRANSMISSION
The contractor agrees that any transmission or exchange of system application data with
the City and/or any other parties shall take place via secure means using current industry
approved encryption standards.
2.48 DATA BREACH
Contractor agrees to comply with the State of Florida Database Breach Noti fication Act
outlined in Section 501.171, F.S. In the event of a breach described in Section 501.171,
F.S. ("Notification Event"), Contractor will notify the City immediately and will comply with
the requirements of Section 501.171, F.S. assume responsibil ity for all costs associated
with complying with the breach notification and informing all such individuals by
applicable law. The Contractor agrees to indemnify, hold harmless and defend the City
and its trustees, officers, and employees from and against any claims, damages, or other
harm related to such Notification Event.
2.49 NOTICE
Whenever either Party desires to give notice unto the other, it must be given by written
notice, sent by registered United States mail, with return receipt requested, addressed to
the party for whom it is intended, at the place last specified, and the plac e for giving of
notice in compliance with the provisions of this paragraph. For the present, the Contractor
designates the address set forth on the first page of this bid document as its place for
receiving notice, and the City designates the following add ress for such notice:
The City of Sebastian
Attention: City Manager
1225 Main Street, Sebastian, FL 32958
Telephone: 772-388-8231
Email: jessgraham@cityofsebastian.org.
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SECTION 3 - SPECIAL CONDITIONS
3.1 FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) CONTRACTOR
SUSPENSION LIST
Any entity of affiliate who has had its Certificate of Qualification suspended, revoked,
denied, or have further been determined by FDOT to be a non -responsible contractor,
shall not submit a bid or perform work for the construction or repair of a public building.
FDOT Contractor Suspension List:
https://www.fdot.gov/construction/legal/newsuspension.s htm
3.2 AWARD
Award shall be made to the lowest, responsive, responsible contractor(s). The City
reserves the right to make multiple awards in its best interest. The City reserves the right
to reject any and/or all bids and to waive any minor irregularity o r technicality. Payment
discounts will not be considered for bid evaluation purposes.
3.3 NOTICE TO PROCEED
The contractor shall not commence any work, nor enter a worksite, until a written Notice
to Proceed (NTP) directing the awarded bidder to proceed with the Work has been issued
by the City; provided that such notification shall be superseded by any emergency work
that may be required in accordance with the provisions included elsewhere in this ITB
and resulting contract.
3.4 TIMELINE / SCHEDULE
This bid will result in a single agreement for completion of the scope of work within one
hundred and eighty (180) days from the date indicated in the Notice to Proceed (NTP).
Estimated start date is May 1, 2024. The City reserves the right to extend these dates, at
its sole discretion. The City seeks a contractor that will provide timely completion and
adhere to the agreed upon schedule.
3.5 CHANGE ORDERS
Without invalidating the contract documents, and without notice to the surety, the City of
Sebastian reserves the right to make increases, decreases or other changes in the
character or quantity of the work under the bid and contract documents as may be
considered necessary or desirable to complete the work in a manner satisfactory to the
City of Sebastian. The City reserves the right to order changes which may result in
additions to or reductions from the amount, type or value of the work shown in the bid or
contract documents, provided that they are within the general scope of the bid documents
or contract documents.
All changes will be authorized only by a written change order utilizing the City’s standard
form and approved in advance of the change by the designated project manager of the
City. The contractor is required to provide the project manager wi th a detailed cost
breakdown of material costs, labor costs, labor rates by trade, and work classification and
overhead rates supporting the amount of the change, as well as an explanation of the
cost and any revision to the Project completion time. If the contractor fails to notify the
project manager of any schedule changes associated with the proposed change, it will be
deemed to be an acknowledgement by contractor that the proposed work will not have
any scheduling consequences. Any net increase to the pricing must also be approved
and documented with a revised purchase order by City.
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3.6 PROJECT COORDINATION
Contractor shall commit to participating in regularly scheduled (i.e. weekly or bi -weekly)
project coordination meetings with the contractor’s desig nated representative and City’s
Project Manager throughout the duration of the project and adhere to all CDC guidelines
concerning COVID-19.
3.6.1. A City project manager will be assigned to oversee all assigned work to ensure
adherence to schedules and service quality throughout the project’s progression
and submittal of final payment. The project manager will periodically inspect the
work being performed to ensure compliance with the requirements of the
agreement. If the requirements are not satisfactorily bein g met, the City shall
require the contractor to correct any discrepancies, inconsistencies, or faults
immediately at no additional cost to the City. The contractor shall understand
and agree to the following:
3.6.1.1. Contractor shall be solely responsible and as sume all liability for
the supervision, direction of all work, and for all means, methods,
techniques, sequences, procedures, and coordination for all services
under the agreement; contractor shall ensure enough personnel,
materials, supplies, means of transportation, tools and equipment are
made available to perform the services; and
3.6.1.2. Contractor shall be responsible for all scheduling, receiving, storage,
and placement of delivered supplies and materials; and
3.6.1.3. Contractor shall at all times provide a responsible, knowledgeable,
English speaking worksite supervisor or representative, who has
decision making authority; and
3.6.1.4. Contractor shall be solely responsible to the City for the acts and
omissions of their subcontractors, agents, employees, and any other
persons performing any service under this agreement; and
3.6.1.5. The practices methods and materials utilized in the work within or
adjacent to any structure must conform to any applicable local, state
and federal regulations and codes.
3.7 SITE INSPECTION AND DUE DILLIGENCE
Bidders are obligated to carefully examine the project specification, as well as exercising
due diligence regarding any and all current and pre -existing conditions at the project site.
Prior to submitting their bid, the bidder shall be responsible for visiting the project site and
becoming familiar with any conditions which may affect the work to be performed. Prior to
the commencement of work, the contractor shall submit photographs and/or vide o
recordings to the project manager to document any and all such pre -existing damage to
the roadways, driveways, approaches, tree trucks or limbs, landscaping, sod, facilities,
utilities, walls and ancillary improvements located at the project site and/or any
surrounding areas to be accessed and/or utilized by the contractor. Any damage to public
and/or private property resulting either directly or indirectly from the execution of the
project by the contractor shall be repaired or replaced at the sole expen se of the
contractor in a manner acceptable to the City. Failure to properly document such pre -
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existing conditions and to submit said documentation as required, may render the
contractor liable to repair any such damage at no expense to the City. No additi onal
allowances shall be made due to the bidder’s lack of knowledge of the project
requirements and site conditions.
3.8 STOP WORK ORDER
The City may at any time by written notice to the contractor stop all or any part of the
work for this bid award. Upon receiving such notice, the contractor will take all reasonable
steps to minimize additional costs during the period of work stoppage. The City may
subsequently either cancel the stop work order resulting in an equitable adjustment in the
delivery schedule and/or the price or terminate the work in accordance with the provisions
of the bid terms and conditions.
3.9 QUANTITIES
Any quantities identified in this bid are estimates only and in no way obligate the City to
purchase these amounts. The City reserves the right to re-negotiate prices if, at any time
during the term of the agreement, the City purchases more than the estimated quantities
in this bid.
3.10 WARRANTY
The contractor shall warrant and guarantee all goods, labor and services for a period of
no less than five (5) years from the date of acceptance and shall replace or repair all
defects in material or workmanship during the warranty period. The contractor shall bear
all labor, product replacement, mobilization, and transportation costs for warranted go ods
and services. Labor shall be warranted for no less than five (5) years from the
acceptance date and all rework shall be at no cost to the City of Sebastian. A “No
Charge” invoice shall be submitted on all warranty repairs detailing the replaced goods
including dimensions and quantity. The contractor shall respond to all warranty requests
within twenty-four (24) hours of notification. Repeated failure to meet the established and
repair timeframes will be considered unsatisfactory under the terms of this agreement.
Excessive instances of unsatisfactory service shall be cause for default. Warranty repairs
must be accomplished within the service response time of twenty -four (24) hours and
shall be fully completed to the satisfaction of the project manager an d City within seven
(7) working days.
3.11 PAYMENT/PERFORMANCE BONDS
3.11.1. A Payment and Performance Bond equal to one hundred percent (100%) of the
Agreement price shall be required on this project., The successful bidder shall,
within fourteen (14) calendar days after receiving Notice of Award, submit a
performance and payment bond (“Bond”). The Bond will guarantee the
completion of the Work covered by the Contract Documents as well as the
payment of all suppliers, Subcontractors, and the Contractor’s workforce. Th e
Bond(s) shall not contain a provision allowing the Surety(s) to cancel the Bonds
prior to the full Completion of the Contract, including the option to renew
years. (Sample Forms are provided for information purposes.)
3.11.2. The bond (s) shall be provided by a surety company authorized to do business in
the state of Florida, and approved by the city manager and city attorney. In lieu of
a bond(s) the contractor may furnish as security in favor of the City a certified
check, a cashier’s check or an irrevocable letter of credit.
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3.11.3. The check or letter of credit shall be drawn on or issued by a bank authorized to
do business in the state of Florida. The form of the check or letter or credit must
be approved by the city manager and city attorney.
3.11.4. Attorneys-in-fact who sign bonds must file with each bond a certified and
effective dated copy of their power of attorney. Surety companies executing
bonds must appear on the
Treasury Department’s most current list (Circular 570 as amended), and be
authorized to transact business in the state of Florida.
3.12 PROTECTION OF PERSONS AND PROPERTY
While performing services for the City of Sebastian, the awarded contractor shall be
responsible for any damage to the City of Sebastian property, personal property or visitor
property due to any type of negligence on the part of the awarded contractor, their
employees or other agents. The contractor must show reasonable attempt to avoid
damage to City or private property under all conditions. The awarded contractor agrees to
repair or replace, at its own expense, any damage that was caused by the awarded
contractor, their employees or their agents. The contractor must not drive or park
equipment on grass, sidewalks, or patios, etc. If concerns are raised about excess ively
wet conditions on grassy areas, the contractor must contact the project manager for
recommendations or workarounds prior to commencing the work. Any damages,
including damage to finished surfaces and spilled liquids, resulting from the performance
of the Agreement shall be repaired and/or cleaned to the satisfaction of the project
manager. Any public or private property damaged by the contractor or a representative
during the services shall be repaired or replaced to the satisfaction of the project
manager at no cost to the City. The project shall not be considered complete until
incurred damages, if any, have been repaired and the worksite is cleaned to the
satisfaction of the project manager.
3.13 REMOVAL OF DEBRIS
3.13.1. All unusable materials and debris shall be disposed of offsite. Upon final
completion, the contractor shall thoroughly clean up all areas where work was
done as mutually agreed upon with the City’s department requesting services.
3.13.2. Contractor shall at all times, during the performance of services, keep the
worksite free and clear of all rubbish and debris. Any material or waste generated
by contractor or its employees, agents and Subcontractors shall be removed and
disposed of by the contractor at its expense, to the satisfaction of the Ci ty. The
contractor assumes all liability for accidents that may occur due to any debris,
equipment, tools, and worksite hazards.
3.13.3. In the event contractor fails to remove all rubbish, debris, materials and waste
from the worksite, the City may employ labor and equipment necessary to clear
the site and charge contractor for the City’s cost incurred cleaning the site.
3.13.4. Material cleared and disposed on adjacent or nearby property will not be
considered as having been disposed of properly. The City dumpsters or recycling
containers shall not be used. If the City’s project manager determines contractor
is using the City’s dumpster, contractor shall incur pickup and dump fee.
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3.14 PERMITS AND REGULATIONS
All work covered by the technical codes will require a permit fro m the City of Sebastian
Building Department. This includes constructing, enlarging, altering, repairing, moving,
demolishing, changing of occupancy or use, erecting, installing, converting or replacing
any building or structure, electrical, plumbing, mechanical, gas, fire alarm or fire sprinkler
system. The contractor shall procure and pay for all licenses, and bonds necessary for
the prosecution of the work, and/or required by municipal, state and federal regulations,
laws and procedures, unless specifically provided otherwise in the bid documents. For
more information on the City of Sebastian, Building Department, please visit:
https://www.cityofsebastian.org/171/Building -Business-Tax .
3.15 OWNERSHIP OF THE WORK
The contractor is solely responsible for all work, until final completion of the work.
Contractor shall be liable for all damage, theft, maintenance, and safety until such time as
the City of Sebastian issues a notice of final completion of the work. Upon completion of
each job, the contractor shall submit the following information, as applicable:
3.15.1. Final invoice with documentation.
3.15.2. The Contract Completion Form
3.15.3. Acceptance from City of Sebastian Building department
3.15.4. Warranty information to include effective dates, contact information, and details
on the scope of coverage.
3.15.5. Cut sheets and Operations and Maintenance manuals for any installed
equipment.
3.15.6. As-Built Drawings
3.15.7. Contractor internal work orders / employee timesheets upon request
3.15.8. Certified payroll, upon request
3.15.9. Any other documents as requested by the City
3.16 DISADV ANTAGED BUSINESS ENT ERPRISE (DBE) PROGRAM
The bidder agrees to ensure that disadvantaged business enterprises as defined in 49
CFR Part 26 have the maximum opportunity to participate in the performance of contracts
and subcontracts financed in whole or in part with federal funds. In this regard all bidders
shall take all necessary and reasonable steps in accordance with 49 CFR Part 26 to
ensure that DBE's have the maximum opportunity to compete for and perform contracts.
Bidders shall not discriminate on the basis of race, color, national origin, or sex in the
award and performance of DOT assisted contracts.
3.17 INSURANCE REQUIREMENTS
Without limiting any of the other obligations or liabilities of contractor, the contractor must
secure and maintain throughout the duration of this contract, insurance of such type and
in such amounts necessary to protect its interest and the interest of the City against
hazards or risks of loss as specified below. The underwriter of such insurance mu st be
ITB #24-06
Page 24 of 39
qualified to do business in the State of Florida, be rated “B” as to management and
“Class V” as to strength or better as rated by the latest edition of Best’s Insurance Guide,
published by A.M. Best Company, Oldwick, New Jersey, or its equivalent, T he insurance
carrier must have agents upon whom service of process may be made in the State of
Florida. The insurance coverage will be primary insurance with respect to the City of
Sebastian, Florida, its officials, employees, agents, and volunteers. Any i nsurance
maintained by the City will be in excess of the contractor’s insurance and will not
contribute to the contractor’s insurance.
3.18 The insurance coverages must include a minimum of:
3.18.1. Commercial General Liability Insurance (“CGL”): This insurance must be
written in comprehensive form and must protect the Contractor and the City
against claims arising from injuries to members of the public or damage to
property of others arising out of any act or omission to act of the Contractor or
any of its agents, employees, or subcontractors. The limit of liability must not be
less than One Million Dollars ($1,000,000) per occurrence, combined single
limit for Bodily Injury Liability and Property Damage Liability. Coverage must be
afforded on a primary and non -contributory basis and with a coverage form no
more restrictive than the latest edition of the Commercial General Liability Policy,
without restrictive endorsements, as filed by the Insurance Services Office, and
must include: (1) Premises and/or Operations; (2) Independent contractors and
Products and/or completed Operations; (3) Broad Form Property Damage,
Personal Injury and a Contractual Liability Endorsement, including any hold
harmless and/or indemnification agreement.
3.18.1.1. Products and/or Completed Operations for contracts with Aggregate
Limit of Two Million Dollars ($2,000,000) per project. Contractor
must maintain in force until at least three years after of all Work required
under the Contract, coverage for Products and C ompleted completion
Operations, including Broad Form Property Damage.
3.18.1.2. Personal and Advertising Injury with a One Million Dollars
($1,000,000) aggregate limit.
3.18.1.3. CGL Required Endorsements:
a) Employees included as insured
b) Contingent Liability/Independent Cont ractors Coverage
c) Contractual Liability
d) Waiver of Subrogation
e) Premises and/or Operations
f) Explosion, Collapse and Underground Hazards (if not specifically
covered under the policy)
g) Loading and Unloading
h) Mobile Equipment (Contractor’s Equipment) whether own ed,
leased, borrowed, or rented by Contractor or employees of the
Contractor.
ITB #24-06
Page 25 of 39
3.18.2. Comprehensive Business Automobile and Vehicle Liability Insurance: This
insurance must be written in comprehensive form and must protect the
Contractor and the City against claims for injuries to members of the public
and/or damages to property of others arising from the Contractor’s use of motor
vehicles or any other equipment and must cover operation with respect to onsite
and offsite operations and insurance coverage must e xtend to any motor vehicles
or other equipment irrespective of whether the same is owned, non-owned, or
hired. The limit of liability must not be less than $500,000 per occurrence,
combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the
latest edition of the Business Automobile Liability Policy, without restrictive
endorsement, as filed by the Insurance Services Office.
3.18.3. Worker’s Compensation and Employer’s Liability: Coverage to apply for all
employees for statutory limits as required by the State of Florida’s Statutory
Workers’ Compensation Law and all applicable Federal laws. The policy(ies)
must include Employer’s Liability with minimum limits of $1,000,000 each
accident and a waiver of subrogation.
3.18.4. Certificate of Insurance: Contractor must provide the City Manager or designee
with Certificates of Insurance for all required policies within fifteen (15) days of
notification of a conditional award by the City. The Contractor agrees that no
services shall begin until proof of insurance is received by the City of Sebastian.
The Certificates of Insurance must not only name the types of policies provided,
but also must specifically cite this Contract and must state that su ch insurance is
as required by this Contract. The City reserves the right to require the Contractor
to provide a certified copy of such policies, upon written request by the City. Each
policy certificate must be endorsed with a provision that not less than thirty (30)
calendar days’ written notice must be provided to the City before any policy or
coverage is cancelled, restricted, or a material change is made. Acceptance of
the Certificate(s) is subject to approval of the City Manager or designee.
3.18.5. Additional Insured: The City is to be specifically included as an Additional
Insured for the liability of the City resulting from operations performed by or on
behalf of Contractor in performance of this Contract. The City must be named as
additional insured under the CGL, business automobile insurance and umbrella
policies. City must be named as an additional insured under Contractor’s
insurance, including that applicable to the City as an Additional Insured, must
apply on a primary basis and any other insurance m aintained by the City will be
in excess of and will not contribute to Contractor’s insurance. Contractor’s
insurance must contain a severability of interest provision providing that, except
with respect to the total limits of liability, the insurance must apply to each
Insured or Additional Insured in the same manner as if separate policies had
been issued to each. All deductibles or self -insured retentions must be declared
to and be approved by the City Manager. The Contractor will be responsible for
the payment of any deductible or self -insured retention in the event of any claim.
3.18.6. NOTE: A certificate of insurance (COL) is required in the bid. All coverage’s
shall name the City as “additional insured.”
ITB #24-06
Page 26 of 39
SECTION 4 – FORMS
MAILING LABEL
Cut along the outer border and affix this label to the sealed envelope to identify it as a
Sealed Solicitation Submittal.
PLEASE ENSURE THE MAILING LABEL IS AFFIXED TO THE SEALED ENVELOPE.
SEALED ITB • DO NOT OPEN
SOLICITATION #:
ITB #24-06
SOLICITATION
TITLE:
REHABILITATION OF ALPHA APRONS
AT SEBASTIAN MUNICIPAL AIRPORT
DUE DATE/TIME: Monday, March 25, 2024 @ 2:00 PM
LOCAL TIME
SUBMITTED BY:
Bidder’s Name
Bidder’s Address
Bidder’s Address
DELIVER TO: City of Sebastian
ATTN: Procurement Division
1225 Main Street
Sebastian, Florida 32958
ITB #24-06
Page 27 of 39
CONTACT INFORMATION SHEET
Bids due on or before 2:00 PM LOCAL TIME
City of Sebastian
ATTN: Procurement
1225 Main Street
Sebastian, Florida 32958
Check Addenda for any revised opening
dates before submitting your bid. Bid(s)
received, after the date and time stated
above, will not be opened.
DUE DATE:
03/25/2024
CONTACT:
Jessica Graham, CPPB
Procurement/Contracts Manager
(772) 388-8231
jessgraham@cityofsebastian.org
ITB TITLE: REHABILITATION OF ALPHA APRONS AT
SEBASTIAN MUNICIPAL AIRPORT
ITB NO.: #24-06
Bidder’s Name and “Doing Business As”, if applicable:
Federal Tax Identification Number:
Address:
City: State: Zip Code:
Telephone No: Fax No:
E-Mail Address of Authorized Representative:
I certify that I have carefully examined the ITB document and associated documents, including Addenda,
accompanying or made a part of this solicitation. I further certify that all information contained in this bid is
truthful to the best of my knowledge and belief and that I am duly authorized to submit this bid on behalf of
the bidder names above and that the bidder is ready, willing, and able to perform if awarded.
In compliance with this solicitation, and subject to all conditions herein, I hereby propo se and agree to
furnish the goods and /or services specified in the ITB at the prices or rates in my bid and prices will
remain bidder for a period of ninety-(90) days in order to allow the City adequate time to evaluate the bid.
__________________________________________________________________ Signature of Authorized Representative (Manual)
__________________________________________________________________ Name of Authorized Representative (Typed or Printed)
__________________________________________________________________ Title
The City reserves the right to reject any and all bids, or to accept any bid or portion thereof deemed to be
in the best interest of the City, and to waive any non-substantial irregularities.
ITB #24-06
Page 28 of 39
STATEMENT OF BIDDER’S QUALIFICATIONS
Some responses may require the inclusion of separate attachments. Separate attachments
should be as concise as possible, while including the requested information. Some Information
may not be applicable, in such instances insert “N/A”.
Project: Rehabilitation of Alpha Aprons at Sebastian Municipal Airport
ITB # 24-06
Name of Proposer: ____________________________________________________________
Bidder’s Address:______________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Professional License (include name and license ) ____________________________________
(1) How many years has your organization been in business as a contractor under your
present name?
(2) How many years’ experience in pre -engineered metal building construction work has
your organization had as a contractor?
As a sub-contractor?
(3) Use additional sheets to list the requested information concerning projects your
organization has completed in the last five (5) years for the type of work required in this
project.
o Project Title
o Contract Amount
o Required Completion Date
o Actual Completion Date
o Name/Address/Telephone # of Owner
(4) Has your organization, any officer, or partner failed to complete any work awarded to
you? If so, where and why?
ITB #24-06
Page 29 of 39
(5) Give below any information which would indicate the size and capacity of your
organization, including number of employees, equipment owned by your organization,
etc., which are available for utilization on this Contract.
(6) Has your company been in disputes or litigations in the last five (5) years over
construction projects which are completed or still pending for completion? If so, describe
the nature of the disputes or litigations and state the Owner's Name, Address,
Telephone, and amount of disputes or litigations. (Use additional sheets if necessary.)
(6) Has bidder’s organization or any of its officers, received a reprimand of any nature or
been suspended by the Department of Professional Regulations or any other regulatory
agency or professional association within the last five (5) years? ( ) YES ( ) NO
(6) Has bidder’s organization been declared in default, terminated or removed from a
contract or job related to the services your company provides in the regular course of
business within the last five (5) years ( ) YES ( ) NO
(6) Has your organization filed any request for equitable adjustment, contract claims,
protest, or litigation in the past five (5) years that is related to the services provided in the
regular course of business? ( ) YES ( ) NO
(6) Describe each affiliation or business relationship with an employee, board member,
elected official(s) or an immediate family member of any such person of the City of
Sebastian. If none, write NONE.
I hereby certify that all statements made are true and I agree and understand that any
misstatement or misrepresentation or falsification of facts shall be cause for forfeiture of rights
for further consideration of this ITB for the City of Sebastian.
BY:______________________________ ____________________________________
Signature of Authorized Officer Date
_________________________________
Printed Name
ITB #24-06
Page 30 of 39
NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
STATE OF _________________________________
COUNTY OF _________________________________
__________________________ , being duly sworn, deposes and says that:
(1) He/she is of , the (Title) (Firm/Company) bidder that has submitted the attached bid.
(2) He/she is fully informed respecting the preparation and contents of the attached bid and
of all pertinent circumstances respecting such bid.
(3) Such bid is genuine and is not a collusive or sham bid.
(4) Neither the said bidder nor any of its officers, partners, owners, agent representatives,
employees or parties in interest including this affiant, has in any way, colluded,
conspired, or agreed, directly or indirectly, with any other bidder, firm or person, to
submit a collusive or sham bid in connection with the Agreement for which the
attached bid has been submitted or to refrain from proposing in connection with such
Agreement, or has in any manner, directly or indirectly, sought by Agreement or
collusion or communication or conference with any other bidder, firm or person to fix the
price or prices in the attached bid or of any other bidder, or to fix any overhead, profit or
cost element of the bid price or the bid price of any other bidder, or to secure through
any collusion, conspiracy, connivance or unlawful Agreement any advantage against the
City of Sebastian, Florida, or any person interested in the proposed Agreement.
(5) The price or prices quoted in the attached bid are fair and proper and are not ta inted by
any collusion, conspiracy, or unlawful Agreement on the part of the bidder or any of
its agents, representatives, owners, employees, or parties of interest, including affiant.
____________________________________
(Signed)
____________________________________
(Title)
STATE OF FLORIDA
COUNTY OF INDIAN RIVER
The foregoing instrument was acknowledged before me, by means of ___ physical presence or
___ online notarization, this _______ day of _______________, _______ (y ear) by
_____________________________, who is personally known to me or who has produced
_______________________________ as identification and who did (did not) take an oath.
______________________ (Signature of Notary Public)
______________________ (Name of Notary – Typed, printed or stamped)
______________________ (Notary Seal / Serial Number)
______________________ (Date)
ITB #24-06
Page 31 of 39
DRUG FREE WORKPLACE PROGRAM
Each construction contractor regulated under Part I of Chapter 489, F.S., and each electrical
contractor and alarm system contractor regulated under Part II of Chapter 489, F.S., who
contracts to perform construction work under a state contract for educati onal facilities governed
by Chapter 1013, for public property or publicly owned buildings governed by Chapter 255, or
for state correctional facilities governed by Chapter 944 shall implement a drug -free workplace
program as described in Chapter 440, Florida Statutes.
In accordance with Section 287.087, Florida State Statues, preference shall be given to
businesses with drug-free workplace programs. Whenever two or more bids or replies are
received by the City that are equal with respect to price, quality , and service for the procurement
of commodities or contractual services, a bid or reply received from a business that certifies that
it has implemented a drug -free workplace program shall be given preference in the award
process. Established procedures fo r processing tie bids will be followed if none of the tied
vendors have a drug-free workplace program. In order to have a drug -free workplace program,
a business shall:
1) Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace
and specifying the actions that will be taken against employees for violations of such
prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug-free workplace, any available drug co unseling, rehabilitation,
and employee assistance programs, and the penalties that may be imposed upon
employees for drug abuse violations.
3) Give each employee engaged in providing the commodities or contractual services that
are under bid a copy of the statement specified in subsection (1).
4) In the statement specified in subsection (1), notify the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notify the employer of any conviction of, or
plea of guilty or nolo contendere, to any violation of Florida Statute, Chapter 893 or of
any controlled substance law of the United States or any state, for a violation occurring
in the workplace, not later than five (5) days after such conviction.
5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance
or rehabilitation program, if such is available in the employee's community, by any
employee who is so convicted.
6) Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section.
As the person authorized to sign such statement, I certify that the firm complies fully with the
above requirements and indicate the program was implemented.
_________________________________________
Authorized Signature
_________________________________________
Company
_________________________________________
Date
ITB #24-06
Page 32 of 39
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
1) This contract is a covered transaction for purposes of 2 CFR Part 180 and 2 CFR Part
3000. As such, the contractor is required to verify that none of the contractor’s principles
(defined at 2 CFR § 180.995) or its affiliates (defined at 2 CFR § 180.905) are excluded
(defined at 2 CFR § 180.940) or disqualified (defined at 2 CFR § 180.935).
2) The contractor must comply with 2 CFR Part 180, subpart C and 2 CFR Part 3000,
subpart C and must include a requirement to comply with these regulations in any lower
tier covered transaction it enters into.
3) This certification is a material representation of fact relied upon by the City of Sebastian.
If it is later determined that the contractor did not comply with 2 CFR Part 180, subpart C
and 2 CFR Part 3000, subpart C, in addition to remedies available to the City of
Sebastian, the Federal Government may pursue available remedies, including but not
limited to suspension and/or debarment.
4) The bidder or proposer agrees to comply with the requirements of 2 CFR Part 180,
subpart C and 2 CFR Part 3000, subpart C while this offer is valid and throughout the
period of any contract that may arise f rom this offer. The bidder or proposer further
agrees to include a provision requiring such compliance in its lower tier covered
transactions.
_____________________________________ _____________________________________
Authorized Signature Address
_____________________________________ _____________________________________
Printed Name & Title City, State, Zip Code
_____________________________________ _____________________________________
Company Date
ITB #24-06
Page 33 of 39
CERTIFICATION REGARDING LOBBYING
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE
AGREEMENTS
(TO BE SUBMITTED WITH EACH BID OR OFFER EXCEEDING $100,00 0.00)
The undersigned [Contractor] certifies, to the best of his or her knowledge, that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of an agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of an y Federal contract, grant, loan, or cooperative
agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and. submit Standard Form - LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions.
3) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subcontracts, subgrants, and
contracts under grants, loans, and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certifi cation is a prerequisite for
making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the
Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such
failure.
The Contractor ______________________________ certified or affirms the truthfulness and
accuracy of each statement of its certification and disclosu re, if any. In addition, the Contractor
understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this
certification and disclosure, if any.
_________________________________________
Signature of Contractor’s Authorized Official
_________________________________________
Name and Title of Contractor’s Authorized
Official
_________________________________________
Date
ITB #24-06
Page 34 of 39
REFERENCE LIST
Bidder’s Name: Phone #:
ITB Title:
ITB #:
List a minimum of five (5) client references that can speak to the bidder’s experience and
performance, within the last five (5) years. The City will send Reference Check Surveys via
email to the references provided. If the contact information is incorrect or the reference does not
respond, the bidder will lose points awarded for this criterion. Use additional sheets as
necessary.
Reference #1
Company Name:
Location (City, State):
Contact Person:
Contact Number:
Email Address:
Dates of Service:
Services Provided:
Reference #2
Company Name:
Location (City, State):
Contact Person:
Contact Number:
Email Address:
Dates of Service:
Services Provided:
Reference #3
Company Name:
Location (City, State):
Contact Person:
Contact Number:
Email Address:
Dates of Service:
Services Provided:
ITB #24-06
Page 35 of 39
REFERENCE LIST CONTINUED
Proposer’s
Name:
Phone #:
ITB Title:
ITB #:
Reference #4
Company Name:
Location (City, State):
Contact Person:
Contact Number:
Email Address:
Dates of Service:
Services Provided:
Reference #5
Company Name:
Location (City, State):
Contact Person:
Contact Number:
Email Address:
Dates of Service:
Services Provided:
ITB #24-06
Page 36 of 39
SUB-CONTRACTOR LIST
Bidder’s Name: Phone #:
ITB Title:
Rehabilitation of Alpha Aprons at Sebastian
Municipal Airport
ITB #: 24-06
NOTE: List all sub-contractors and the percentages of work to be performed, you invited to
perform on this project, whether they were selected or not. If sub -contractors will not be used on
this agreement, check the box below. Form must be submitted with your ITB. Use additional
sheets if necessary.
The City reserves the right to reject any ITBs if the bidder names sub-contractors who have
previously failed in performance of an award, or failed to deliver on time contracts of a similar
nature, or who is not in a position to perform under this award. The City reserves the right to
inspect all facilities of any sub-contractor in order to make a determination as to the foregoing.
Company
Name
Work To Be Performed
and Percentage of
Work to be Performed
Contact
Person
Telephone
Number
1
2
3
4
5
6
I affirm that sub-contractor(s) will not be used to complete projects under this
agreement.
_________________________________________
Authorized Signature
_________________________________________
Printed Name & Title
_________________________________________
Date
ITB #24-06
Page 37 of 39
CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING WITH
SCRUTINIZED COMPANIES
I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries,
majority-owned subsidiaries, parent companies, or affiliates of such entities or business
associations, that exists for the purpose of making profit have been p laced on the Scrutinized
Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or
are engaged in a boycott of Israel.
In addition, if this solicitation is for a contract for goods or services of one million dollars o r more,
I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries,
majority-owned subsidiaries, parent companies, or affiliates of such entities or business
associations, that exists for the purpose of making profit are on the Scrutinized Companies with
Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in
business operations in Cuba or Syria as defined in said statute.
I understand and agree that the County may immediately terminate any contract resulting from
this solicitation upon written notice if the undersigned entity (or any of those related entities of
respondent as defined above by Florida law) are found to have submitted a false certification or
any of the following occur with respect to the company or a related entity: (i) it has been placed
on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israe l, or (ii)
for any contract for goods or services of one million dollars or more, it has been placed on the
Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities
in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business
operations in Cuba or Syria.
_________________________________________
Authorized Signature
_________________________________________
Printed Name & Title
_________________________________________
Date
ITB #24-06
Page 38 of 39
ADDENDA ACKNOWLEDGEMENT
Bidder’s Name: Phone #:
ITB Title:
Rehabilitation of Alpha Aprons at
Sebastian Municipal Airport
ITB #:
24-06
Bidder shall indicate below all Addenda received. Acknowledgement confirms receipt and
understanding of issued Addenda. Bidder understands that failure to acknowledge any addenda
issued may cause their bid to be considered non -responsive. To confirm the number of addenda (if
any), bidder may contact the Procurement Division at (772) 388 -8231.
ADDENDDUM # DATE RECEIVED
1
2
3
4
5
6
7
No Addenda was received in connection to this solicitation.
Print Preparer’s Name: Title:
Signature:
Date:
ITB #24-06
Page 39 of 39
SECTION 8 - BID PRICE FORM
I the undersigned have become familiar with all of the bidding documents incorporated herein, hereby propose
to perform everything required to be performed in strict conformity with the requirements of these documents,
meeting and exceeding the City’s specifications, manufacturer’s written specifications and instructio ns, and
industry standards. The price(s) quoted is (are) inclusive of any Addenda which may have been issued prior to
this submittal. By the signature below the vendor agrees that this bid is made without any other understanding,
agreement, or connection with any person, corporation, or firm submitting a bid for the same purpose and that
the bid is in all respects fair and without collusion or fraud.
If awarded any work under this bid, the Vendor agrees to enter into said agreement within ten (10) consecu tive
calendar days’ notice by the City, and agrees to all the terms and conditions of all documents stated herein
with the City of Sebastian for the below stipulated price which shall remain firm for ninety (90) days following
the bid opening date.
___________________________________________ ___________________________________________
Authorized Signature Printed Name
___________________________________________
___________________________________________
Company Date
Item
No. Spec. No. Item Description QTY Unit Unit Price Extended
Amount
1 C-105 Mobilization 1 LS
2 02000 Pre-Construction Survey 1 LS
3 02000 As-built Survey 1 LS
4 S-141-1 Bituminous Surface Removal (1” TO 2”) 6740 SY
5 S-141-2 Aircraft Tie-Down Removal 30 EA
6 S-141-3 Exist. Base Removal (1" To 4.2") 6740 SY
7 Fine Grading, Compact/ Roll Exist. Base 6910 SY
8 P-401 /
FDOT -334 3 Inch Optional Asphalt Surface Course 1125 TON
9 P-602/
FDOT 300 Bituminous Prime Coat 1675 GAL
10 P-620-1 Reflective Pavement Marking (Yellow) 1220 SF
11 P-620-2 Non-Reflective Pavement Marking (Black) 3250 SF
12 T-904 Sodding 405 SY
13 T-905 4” Topsoil Placement 50 CY
TOTAL BID AMOUNT