HomeMy WebLinkAboutF - ITB #24-06 Rehabilitation of Alpha Aprons at Sebastian Municipal Airport Addendum 3Page 1 of 4
ADDENDUM NO. 3
March 19, 2024
ITB 24-06 Rehabilitation of Asphalt Aprons at Sebastian Municipal Airport
The original Invitation to Bid shall remain in full force and effect, except as modified herein, which shall take
precedence over any contrary provisions in the prior documents.
This addendum is being issued to address questions received.
SECTION 1: QUESTIONS
1. Question: What is the daily liquidated damages rate?
Answer: Please see Section II, Revision/Clarification to Solicitation
2. Question: In reference to question 4 on addendum #2. “What is the minimum required base thickness
beneath proposed new asphalt.” The answer stated only refers to the minimum base thickness required
next to the hanger/driveway. What is the minimum base thickness required for the rest of the project?
Answer: The rest of the area has sufficient base that will not be disturbed , only working the area to a 2”
maximum depth. The base in place is estimated to be approximately 12”, determined from a recent
adjacent project.
3. Question: The plans do not clearly identify grades within the work zone; to build this correctly we need
% rise/fall within the work zone and a reference to where the break point is located. Could this be
provided?
Answer: Grades must be confirmed by contractor before start of work.
4. Question: On sheet G1.3 in the phasing schedule, in the description of work it states that runway 10-
28 will be closed and to place a lighted X. In impact summary next to it, it states “airport will be open to
all takeoff and landing operations on runway “10 -28”. Please clarify if there will be a runway closure.
Answer: Runway 10-28 will only be closed on an as-needed basis, with 24 hours’ notice, depending on
type of scheduled work at the southern Alpha Apron. There is no impact related at the north apron.
5. Question: In the bid documents it states there is to be a 5 -year warranty from the date of
acceptance. This will add an exorbitant amount of cost to this project. The warranty cost would
essentially be the cost to replace the entire project. Especially considering all base work was done by
others. Would there be a consideration for a standard 1 year warranty?
Answer: Please see Section II, Revision/Clarification to Solicitation
Finance Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772) 388-8231
Page 2 of 4
6. Question: In “Statement of Bidders Qualifications" requests experience in pre -engineered metal
building construction work. Is pre -engineered metal building construction experience a requirement for
this bid?
Answer. No. Please see Section III, Attachments, for a revised form.
7. Question: Could you please provide DBE Form 2, DBE Subcontractor Identification Affidavit and DBE
Form 3 Letter of Intent to Perform as a Subcontractor?
Answer: Please see Section III, Attachments, for the DBE Forms.
SECTION II: REVISION/CLARIFICATIONS TO SOLICITATION
Page 15, Section 2.39, Liquidated Damages, has been revised to read:
2.39 LIQUIDATED DAMAGES
The contractor agrees to the use of liquidated damages in the event the contractor fails to
perform by the provisions herein. The Contractor hereby agrees, as part consideration for
awarding the Agreement, to pay the City the sum of One -Hundred Dollars ($100.00), for each
and every calendar day that the Contractor shall be in default after the time stipulated in the
Agreement for completing the Work. The Contractor and City acknowledg e and agree that said
sum is not a penalty but liquidated damages for breach of contract
On the occasion where the contractor is in default of the Agreement, or any material provision
thereof, or fails to remedy any deficiency in performance, the City may procure the necessary
supplies or services from an alternative source and hold the contractor financially responsible
for any excess costs incurred. The difference between the Bid price of the product or s ervice
and the actual price paid may be deducted from any current or future obligations owed to the
contractor as liquidated damages.
Page 21, section 3.10, Warranty, has been revised to read:
3.10 WARRANTY
The contractor shall warrant and guarantee all goods, labor and services for a period of no less
than two (2) years from the date of acceptance and shall replace or repair all defects in material
or workmanship during the warranty period. The contractor shall bear all labor, product
replacement, mobilization, and transportation costs for warranted goods and services. Labor
shall be warranted for no less than two (2) years from the acceptance date and all rework shall
be at no cost to the City of Sebastian. A “No Charge” invoice shall be submitted on all warranty
repairs detailing the replaced goods including dimensions and quantity. The contractor shall
respond to all warranty requests within twenty -four (24) hours of notification. Repeated failure to
meet the established and repair timeframes will be considered unsatisfactory under the terms of
this agreement. Excessive instances of unsatisfactory service shall be cause for default.
Warranty repairs must be accomplished within the service response time of twenty -four (24)
hours and shall be fully completed to the satisfaction of the project manager and City within
seven (7) working days.
SECTION III: ATTACHMENTS
REVISED STATEMENT OF BIDDER’S QUALIFICATIONS
DBE FORM 1, DBE FORM 2, DBE FORM 3, DBE FORM 4
Page 3 of 4
Sincerely,
Jessica Graham, CPPB
Procurement/Contracts Manager
Acknowledgment of Addendum No. 3 by Contractor
The Respondent hereby acknowledges receipt of the following Addendum:
This addendum shall be completed and signed by an authorized representative and returned with the
solicitation submittal. The Acknowledgement of the Addendum receipt will become an integral part of the
solicitation document. In acknowledging receipt of this Addendum, the undersigned understands and accepts
the foregoing solicitation changes and clarifications.
All other bid terms, conditions, and specifications as originally issued remain unchanged
_____________________________________ _____________________________________
Printed Name Signature
_____________________________________ _____________________________________
Title Date
ITB #24-06
Page 28 of 39
STATEMENT OF BIDDER’S QUALIFICATIONS
Some responses may require the inclusion of separate attachments. Separate attachments
should be as concise as possible, while including the requested information. Some Information
may not be applicable, in such instances insert “N/A”.
Project: Rehabilitation of Alpha Aprons at Sebastian Municipal Airport
ITB # 24-06
Name of Proposer: ____________________________________________________________
Bidder’s Address:______________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
Professional License (include name and license ) ____________________________________
(1) How many years has your organization been in business as a contractor under your
present name?
(2) How many years’ experience in asphalt maintenance, overlay, removal, and/or
rehabilitation work has your organization had as a contractor?
As a sub-contractor?
(3) Use additional sheets to list the requested information concerning projects your
organization has completed in the last five (5) years for the type of work required in this
project.
o Project Title
o Contract Amount
o Required Completion Date
o Actual Completion Date
o Name/Address/Telephone # of Owner
(4) Has your organization, any officer, or partner failed to complete any work awarded to
you? If so, where and why?
ITB #24-06
Page 29 of 39
(5) Give below any information which would indicate the size and capacity of your
organization, including number of employees, equipment owned by your organization,
etc., which are available for utilization on this Contract.
(6) Has your company been in disputes or litigations in the last five (5) years over
construction projects which are completed or still pending for completion? If so, describe
the nature of the disputes or litigations and state the Owner's Name, Address,
Telephone, and amount of disputes or litigations. (Use additional sheets if necessary.)
(6) Has bidder’s organization or any of its officers, received a reprimand of any nature or
been suspended by the Department of Professional Regulations or any other regulatory
agency or professional association within the last five (5) years? ( ) YES ( ) NO
(6) Has bidder’s organization been declared in default, terminated or removed from a
contract or job related to the services your company provides in the regular course of
business within the last five (5) years ( ) YES ( ) NO
(6) Has your organization filed any request for equitable adjustment, contract claims,
protest, or litigation in the past five (5) years that is related to the services provided in the
regular course of business? ( ) YES ( ) NO
(6) Describe each affiliation or business relationship with an employee, board member,
elected official(s) or an immediate family member of any such person of the City of
Sebastian. If none, write NONE.
I hereby certify that all statements made are true and I agree and understand that any
misstatement or misrepresentation or falsification of facts shall be cause for forfeiture of rights
for further consideration of this ITB for the City of Sebastian.
BY:______________________________ ____________________________________
Signature of Authorized Officer Date
_________________________________
Printed Name
ITB #24-06
DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM FORMS
BIDDER'S REQUIRED SUBMISSION - The Owner requires the submission of the following bid
forms with the bid. No bid can receive a contract award without the submission of these forms.
DBE Form 1, Schedule of DBE Participation.
DBE Form 2, DBE Subcontractor Identification Affidavit.
DBE Form 3, Letter of Intent to Perform as a Subcontractor.
If a bidder cannot achieve the DBE contract goals stated in the bid document, he is required to submit the
following form:
DBE Form 4, DBE Unavailability Certification
DBE FORM H - 1 - SCHEDULE OF DBE PARTICIPATION
Name of Bidder: ______________________________ Project No.:_______________________
Project: _____________________________________ Total Bid Amount: $ ________________
NAME OF DBE
SUBCONTRACTOR
ADDRESS TYPE OF WORK
SUBCONTRACTED
DBE
VALUE
SUBCONTRAC
T
PERCENT
$ %
$ %
$ %
$ %
DBE PARTICIPATION TOTAL VALUE $________________________
The attainment of DBE participation goals for this contract will be measured as a percentage of the total
collar value of the contract.
The undersigned will enter a formal agreement with the DBE Subcontractors identified herein for work
listed in this schedule conditioned upon execution of a contract with
Sworn to and subscribed before me, this _____ day of _____________, 20_____.
________________________________
Signature of Notary
________________________________
Printed Name of Notary
My commission expires:
ITB #24-06
DBE FORM 2
DBE SUBCONTRACTOR IDENTIFICATION AFFIDAVIT
STATE OF _________________________
COUNTY OF _______________________
I HEREBY DECLARE AND AFFIRM THAT I AM THE __________________________________
(Title- Owner, President, Co-Venturer, etc.)
and duly authorized representative of ___________________________________________________
(Name of Firm)
whose address is ___________________________________________________________________
I hereby declare and affirm that I am a Disadvantaged Business Enterprise (DBE) as defined by the
contract documents cited below, and that I will provide on request information to document this fact.
This firm is interested in quoting/bidding on the following categories of work being procured for the
Project:__________________________________________________________________________
____________________________________________________________________________________
__________________________
This firm has current DBE/MBE/WBE certification from the following agencies:
________________________________________________________________________________
I DO SOLEMNLY DECLARE AND AFFIRM UNDER THE PENAL TIES OF PERJURY THAT THE
CONTENTS OF THE FOREGOING ARE TRUE AND CORRECT, AND THAT I AM AUTHORIZED ON
BEHALF OF THE FIRM TO MAKE THIS AFFIDAVIT.
____________________________________ _______________________________________
(Date) (Affiant)
STATE OF___________________________
COUNTY OF ________________________
On this ___________ day of ________________, 20___, before me, the above signed officer, personally
appeared ________________________, known to me to be the person described in the foregoing
affidavit and acknowledged that he/she executed the same in the capacity therein stated and for the
purposes therein contained.
In witness thereof, I hereunto set my hand and official seal.
________________________________
Signature of Notary
________________________________
Name of Notary Printed
My commission expires:
ITB #24-06
DBE FORM 3
LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR
TO:
(Name of General Contractor Proposing)
PROJECT NO.:
The undersigned intends to perform work in connection with the above project as:
(Check one) (Check one)
a DBE individual corporation
an MBE partnership joint venture
The status of the undersigned is confirmed on the attached DBE Contractor Identification Affidavit (DBE
FORM 2).
The undersigned is prepared to perform the following described work in connection with the above
project:
at the following price: $ .
percent (%) of the dollar value of this subcontract will be further sublet and/or awarded to
other than DBE firms.
The undersigned agrees to enter into a contract with you to perform the above work, if you are awarded
the prime contract.
Date: Telephone No.
Name of DBE Subcontractor:
Firm Address:
By:
Signature
Name Typed
ITB #24-06
DBE TOTALS SUMMARY
Total price bid $________________
Total DBE value $________________
Total DBE percent __________%
If the Bidder fails to meet the DBE subcontract goals established, the following information must be
submitted prior to contract award to assist the Owner in determining whether or not the Bidder made
acceptable good faith efforts to meet the contract goal.
Suggested guidance for use in determining if good faith efforts were made by a Bidder is included in 49
CFR Part 26, Appendix A.
A list of the efforts that a Bidder may make and the Owner may use in making a determination as to the
acceptability of a Bidder's efforts to meet the goal as included in Appendix A are as follows:
A. Soliciting through all reasonable and available means e.g. attendance at pre-bid meetings,
advertising and/or written notices) the interest of all certified DBEs who have the capability to
perform the work of the contract. The bidder must solicit this interest within sufficient time to allow
the DBEs to respond to the solicitation. The bidder must determine with certainty if the DBEs are
interested by taking appropriate steps to follow up initial solicitations.
B. Selecting portions of the work to be performed by DBEs in order to increase the likelihood that
the DBE goals will be achieved. This includes, where appropriate, breaking out contract work
items into economically feasible units to facilitate DBE participation, even when the prime
contractor might otherwise prefer to perform these work items with its own forces.
C. Providing interested DBEs with adequate information about the plans, specifications, and
requirements of the contract in a timely manner to assist them in responding to a solicitation.
D. (1) Negotiating in good faith with interested DBEs. It is the bidder's responsibility to make a
portion of the work available to DBE subcontractors and suppliers and to select those portions of
the work or material needs consistent with the available DBE subcontractors and suppliers, so as
to facilitate DBE participation. Evidence of such negotiation includes the names, addresses, and
telephone numbers of DBEs that were considered; a description of the information provided
regarding the plans and specifications for the work selected for subcontracting; and evidence as
to why additional agreements could not be reached for DBEs to perform the work.
(2) A bidder using good business judgment would consider a number of factors in negotiating
with subcontractors, including DBE subcontractors, and would take a firm's price and capabilities
as well as contract goals into consideration. However, the fact that there may be some additional
costs involved in finding and using DBEs is not in itself sufficient reason for a bidder's failure to
meet the contract DBE goal, as long as such costs are reasonable. Also, the ability or desire of a
prime contractor to perform the work of a contract with its own organization does not relieve the
bidder of the responsibility to make good faith efforts. Prime contractors are not, however,
required to accept higher quotes from DBEs if the price difference is excessive or unreasonable.
E. Not rejecting DBEs as being unqualified without sound reasons based on a thorough
investigation of their capabilities. The contractor's standing within its industry, membership in
specific groups, organizations, or associations and political or social affiliations (for example
union vs. non-union employee status) are not legitimate causes for the rejection or non-
solicitation of bids in the contractor's efforts to meet the project goal.
F. Making efforts to assist interested DBEs in obtaining bonding, lines of credit, or insurance as
required by the recipient or contractor.
ITB #24-06
G. Making efforts to assist interested DBEs i n obtaining necessary equipment, supplies,
materials, or related assistance or services.
H. Effectively using the services of available minority/women community organizations;
minority/women contractors' groups; local, state, and Federal minority/women business
assistance offices; and other organizations as allowed on a case-by-case basis to provide
assistance in the recruitment and placement of DBEs.
NOTE: The items set forth above are merely suggested criteria and the Owner may specify that you
submit additional information on certain other actions a Bidder took to secure DBE participation in an
effort to meet the goals. A Bidder may also submit to the Owner other information on efforts to meet the
goals. This information (when applicable), as well as the DBE information submitted as specified in
Paragraph 9 above should be included with the bidder’s bid or proposal.
(10) Bidder ASSURANCE. The BIDDER hereby assures that he will meet one of the following as
appropriate (please check the appropriate space):
( ) The bidder/offeror is committed to a minimum of ____ % DBE utilization on this contract.
( ) The bidder/offeror (if unable to meet the DBE goal of 10.00%) is committed to a minimum
of ____% DBE utilization on this contract and submits documentation demonstrating good
faith efforts.
Name of bidder/offeror’s firm:
____________________________________________________________________
State Registration No. ____________________
By ___________________________________ ______________________________
(Signature) Title
Agreements between bidder/proposer and a DBE in which the DBE promises not to provide
subcontracting quotations to other bidders/proposers are prohibited. The Bidder/Proposer shall make a
good faith effort to replace a DBE subcontract that is unable to perform successfully with another DBE
subcontractor. Substitution must be coordinated and approved by the Owner.
The BIDDER shall establish and maintain records and submit regular reports, as required, which will
identify and assess progress in achieving DBE subcontract goals and other DBE affirmative action efforts.
END OF DISADVANTAGED BUSINESS ENTERPRISE PROGRAM
ITB #24-06
DBE FORM 4
DBE UNAVAILABILITY CERTIFICATION
I,
of , certify that on the dates below, I invited the
following DBE Subcontractor (s) to bid work items to be performed on
DATE OF DBE/
REQUEST MBE/
SOUGHT WBE NAME OF SUBCONTRACTOR WORK ITEMS
The following Subcontractors submitted bids which were not the low responsible bid:
$
$
$
$
$
$