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Home My WebLink About2021 AgreementBLUE RIBBON CATERING CONTRACT THIS CONTRACT is made and entered into on October 27, 2021 by and between Citv of Sebastian, hereinafter referred to as "Client" AND Cheryl A. Scranton, dba Blue Ribbon Catering hereinafter referred to as the Caterer. NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter set Forth, the parties hereto agree as follows: 1. Term Client and Caterer agree that this Catering Contract between the parties is for the Catering services of an event that shall commence on December 4'b. 2021. The time and place will be written on the clients invoice and/or written in the event details (0) of this contract. This contract may be extended and or renewed with a new contract, written in agreement of both parties, 4 weeks prior to the scheduled event date. 2. Services Provided Client hereby agrees to engage the Caterer to provide the Client with the following services: See attached or emailed Invoice. 3. Event Details A. This event will take place on December 4' 2021. B. The event will be located at the Elks Lodge, Fleming Street, Sebastian FL C. The prices quoted in this Contract and the amount of food prepared and any other necessary preparations are made based on an estimate of 122 People in attendance at the event. (guest count to be determined, price per person may increase if the guest count decreases) It is the anticipation of both parties that all food items prepared will be adequate to satisfy 122 people. (guest count to be determined as we get closer to the date) Ips t p« ?r eso ✓ AS er i )qt-j is L vl L s i'• n,n}c .�t��✓ /��/%41 / — 4. Compensation and Additional Services For the Services rendered by the Caterer as required by this Contract, the Client will pay to the Caterer a compensation amounting to (to be determined when we get a final guest count) See event details 3C. This compensation is payable as follows: A $ deposit must be paid and postmarked 15 days from the signature date of this contract to hold the date on the Caterers calendar. The remaining balance is due on the date of the event, before service is rendered, in the form of a check or cash, unless other arrangements for payment have been agreed upon by the caterer. The Client agrees to pay for any and all additional services requested by the client, not included in this contract, but requested at a later date for this event by the Client. 5. Guest Count Client agrees to confirm the guaranteed guest count at least 10 days prior to the Event. Any significant increase to the guaranteed guest count is subject to prior approval of the Caterer. If the actual number of guests attending the event is less than the guaranteed guest count, the Client will still be charged for the agreed -upon guest count. If the number of anticipated guests is decreased in number before the guaranteed guest count, the price per person may impact an increase at the Caterers discretion, from the original quote. 6. Force Majeure Caterer shall not be liable for the losses resulting from non fulfillment of any terms or provisions of this Contract, if the caterer shall be prevented or delayed from performing in whole or in part because of war, riot, strike, and/or flood or by any other act or occurrence within the control of the Caterer, in which the Caterer could not prevent. The performance of the agreement by either party shall be subject to force majeure, including but not limited to acts of God, fire, flood, natural disaster, war or threats of terrorism, civil disorder, unauthorized strikes, governmental regulation or advisory, recognized health threats as determined by the World Health Organization, the Centers for Disease Control, or local governmental authority or health agencies(including buy not limited to the health threats of Covid-19 or similar occurrence beyond the control of the parties, where any of those factors, circumstances, situations, or conditions or similar ones prevent, dissuade, or unreasonably delay at least 50 percent of prospective Event attendees from appearing at the Event, or where any of them make it illegal, impossible, inadvisable, or commercially impracticable to hold the Event or to fully perform the terms of this Agreement. The Agreement may be canceled by either party, without liability, damages, fees, or penalty, and any unused deposits or amounts paid shall be refunded, for any one or more of the above reasons, by written notice to the other party. Cancellation (other than Force Majeure) In the event of cancellation of the event at any time by the Client, the Caterer is entitled to forfeit the $�e deposit for holding the date on the Calendar. Event cancellation prior to the function date: Cancelled 21 days prior - Caterer will be compensated 25% of the Balance Due. Cancelled 14 days prior - Caterer will be compensated 50% of the Balance Due. Cancelled 7 or less days prior - Caterer will be compensated 100% of the Balance Due. S. Indemnification Client agrees to indemnify and hold harmless the Caterer for any damage, theft or loss of caterer's property (including equipment, plates, utensils and motor vehicles) occurring at the event that is caused by persons attending the event. 9. Rules and Regulations Caterer shall work in compliance with county health department rules and regulations with regard to hygienic preparation and service of food. 10. Applicable Law This Contract shall be construed under and in accordance with the laws of Florida and shall constitute the entire contract of the parties with respect to the subject matter, and supersedes any and all other agreements, understandings, statements or representations, either in oral agreement or in writing. 11. Food Storage & Maintenance For DroD Off Service: The Client agrees that they are solely responsible for the proper storage and maintenance of the food from the time of delivery to the time of serving. The Caterer agrees to properly store and maintain the prepared food until the time of delivery. The Client also agrees that they understand that improper storage and/or temperature maintenance of the food can increase the chance for food -related illnesses. The Caterer will not be held liable for any injury or illness incurred by the Client or guests of the event being catered by improper care of food after the delivery. IN WITNESS WHEREOF, the parties hereto have duly executed this Contract on October 2r . 2021. City 9debastian, c/o Ma.6 :L. II :.: :fie 4aeias C rer, Cheryl A. Scranton dba Blue Ribbon Catering /017 �).- / Date vla�l a-/ Date ' "_UE RIBBON CATERING -Estimate rorAll Your Catering Needs DATE OF SERVICE: December 4', 2021 BILLED TO: City of Sebastian, c% Margarita Hernandez/Macias 772-388-8203 mmacias@cityofsebastian.org FUNCTION: Awards Banquet 2021 FUNCTION ADDRESS: Elks Lodge, Fleming Street, Sebastian FL 32958 QUANTITY DESCRIPTION AMOUNT 122 Guests Hors D'oeuvres: Passed I Veggie Spring Rolls $237.90 Service Sweet & Savory Meatballs 198.00 Style: Crab Stuffed Mushroom Caps 280.60 Full Service Buffet Style Entree Choices: Choice of One per person Top Round Carved Roast Beef $17.95 pp with AuJus & Horseradish Cream on the side Teriyaki Pork Chop 15.95 pp Topped with a pineapple ring & cherry Maryland Style Crab Cakes (2 @ 3 oz. each) 20.95 pp. All Dinners Include: `Baked Potato with sour cream & butter on the side 'Mixed Vegetable Medley, cheese sauce on the side `Caesar Salad 'French Bread & Buffer Chips Dessert: One Full Sheet Cake, '/z chocolate and '/z vanilla 75.00 Coffee and Hot Tea Station: $1.00 ppi 122.00 Servers (at 18% gratuity) Estimate 10/11/21 Tax Exempt Total Due: $ Notes: e Ribbon Caterers will arrive at . The guests will arrive at The appetizers will be bcrved from to . The Buffet will open at BLUE RIBBON CATERING -Estimate For All Your Catering Needs DATE OF SERVICE: December 4", 2021 BILLED TO: City of Sebastian, c/o Margarita Hernandez/Macias 772-388-8203 mmacias@cityofsebastian.org FUNCTION: Awards Banquet 2021 FUNCTION ADDRESS: Elks Lodge, Fleming Street, Sebastian FL 32958 QUANTITY DESCRIPTION AMOUNT 135 Guests Hors D'oeuvres: Passed Veggie Spring Rolls $263.25 Service Sweet & Savory Meatballs 219.11 Style: Crab Stuffed Mushroom Caps 310.50 Full Service Buffet Style Entree Choices: Choice of One per person 78 Top Round Carved Roast Beef $17.95 pp $1,400.10 with AuJus & Horseradish Cream on the side 30 Teriyaki Pork Chop 15.95 pp $478.50 Topped with a pineapple ring & cherry 27 Maryland Style Crab Cakes (2 @ 3 oz. each) 20.95 pp $565.65 All Dinners Include: 'Baked Potato with sour cream & butter on the side 'Mixed Vegetable Medley, chee$e sauce on the side "Caesar-S24ad f�1 'yt� S ��lc:�'1 'French Bread & Butter Chips Dessert: One Full Sheet Cake,'/2 chocolate and '/z vanilla 75.00 Coffee and Hot Tea Station: $1.00 pp 135.00 Sub Total: $3,447.11 Servers (at 18% gratuity) 620.48 Estimate 10/11/21 Tax Exempt Total Due: $4,067.59 Notes: The guests will arrive at 5:00. The appetizers will be served from 5:00 until 6:00. The Buffet will open at 6:00. We will cut and plate the cake for the guests to help themselves to. We will bring some to go containers for the people that are not able to attend because they are working. Please make sure you have enough disposable plates and plastic ware that we ordered from last year. Have a Great Day & See You Soon! Cheryl Scranton Blue Ribbon Catering 772-532-2541 blueribboncaterino(@aol. com We will bring some to go containers for the people that are not able to attend because they are working. Please let me know if you still have the disposables from last year or if 1 need to order more. Let me know if this works for you or if we need to make any changes. Talk to you Soon, Cheryl Blue Ribbon Catering 772-532-2541 blueribboncaterina(cDaol. com