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Home My WebLink AboutCO #1 - Gaps between headstones Finance Department Procurement Division 1225 Main Street Sebastian, FL 32958 (772) 388-8231 CHANGE ORDER FORM Change Order # 1 Project Name Cemetery Monument Leveling Purchase Order # 10735 Project # A2414 Contractor: AGG Restoration of Southwest Florida, LLC Contact Name Clifford Ullmann Address: 7704 1th Avenue NW Bradenton, FL 34209 Contract Date March 4, 2024 By the signature affixed below, both the City and the Contractor agree to the changes as stipulated herein. Upon proper execu tion of this document, the Contractor is hereby notified to commence work. All changes stated below are hereby incorporated and made a part of the Contract identified above, and all the terms and conditions of said Contract are enjoined and in full force while executing the change(s) stipulated as follows: DESCRIPTION: On February 28, 2024, the City Council approved the award of ITB # 24-03 City of Sebastian Cemetery Monument Leveling. The contract includes raising and leveling monuments. However, there are some sections of the cemetery that include significa nt gaps between the headstones. These uneven areas must be filled for safety and uniformity from end to end. AGG provided a quote for the labor to complete the fill of sections 1 and 2 of the cemetery using fill material purchased by the City. AGG is ahead of schedule and will complete the additional work in original timeframe of 90 days. A. Contract price prior to this change Net increase (decrease) resulting from this change $19,300 New contract price including this change order $148,620 B. Contract time prior to this change (number of days) Net increase (decrease) resulting from this change (number of days) N/A New completion date including this change N/A AGREED: CONTRACTOR: CITY OF SEBASTIAN: _________________________________ _________________________________ Cliff Ullman, VP of Operations Brian Benton, City Manager Date: _____________________________ Date: ____________________________ Approvals by City of Sebastian Staff: City Manager Authorization – cumulative amount less than 15% of contract price or $15,000 single change order. X City Council Authorization – cumulative amount exceeds 15% of the contract price or $15,000 single change order. CITY COUNCIL MEETING: April 24, 2024 _______________________________ CITY OF SEBASTIAN Jeanette Williams, City Clerk Project Manager ___________ as to engineering Finance ___________ as to budget ________ City Attorney ___________ as to legal Date Procurement Manager ___________ as to purchasing DocuSign Envelope ID: A19AA5B6-8A7B-443A-864A-7BA982AE0DA2 4/26/2024 | 3:31:40 PM PDT $129,320 5/3/2024 | 10:43:36 AM EDT 5/3/2024 | 11:05:39 AM EDT EL SEBASTIAN (INTINIIIII (1119RAO0N nu -NI( CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: April 24, 2024 Agenda Item Title: Approve change order and purchase order for AGG Restoration of Southwest Florida, Inc. in the amount of $19,300 to expand the scope of work to include filling uneven areas for safety and uniformity under ITB 24-03 and authorization for City Manager or designee to execute. Recommendation: Staff recommends City Council approve a change order and purchase order for AGG Restoration of Southwest Florida, Inc. in the amount of $19,300 to expand the scope of work to include filling uneven areas for safety and uniformity under TIB 24-03 and authorization for City Manager or designee to execute. Background: On February 28, 2024, the City Council approved the award of Invitation to Bid 24-03 City of Sebastian Cemetery Monument Leveling. The contract includes raising and leveling monuments. However, there are some sections of the cemetery that include significant gaps between the headstones. These uneven areas must be filled for safety and uniformity from end to end. AGG Restoration of Southwest Florida, Inc. (AGG) provided a quote for the labor to complete the fill of sections 1 and 2 of the cemetery. These are the oldest sections of the cemetery and it is imperative these sections be filled as soon as possible. The City is purchasing the fill material, and City staff will complete the fill of sections 3 and 4 on an as -needed basis. This addition to the scope will bring the project cost to $ 148,620, which is still under the budgeted amount due to the competitive bidding process. Staff is asking for City Council to approve a change order and purchase order in the amount of $19,300 and authorization for City Manager or designee to execute. If Agenda Item Reauires Exuenditure of Funds: Budgeted Amount: $165,000 Total Cost: $19,300 for this Change Order (Previous award amount was $129,320) Funds to Be Utilized for Appropriation: Cemetery Trust Fund Attachments: 1. AGG Restoration of Southwest Florida, Inc. COI Quote 2. Stavola Aggregate Supply Quote (Provided just as details on cost of materials the City will purchase for this expansion of the scope of work) Administrative Services Departure t/Reevie'w: , City Attorney Review: l�t�t A Procurement Division Re ' , if applicable: r City Manager Authorization: /( Date: III!) laoay , • A.G.& * RECIPIENT: City of Sebastian 1225 Main St. Sebastian, FL 32958 SERVICE ADDRESS: 1921 North Central Avenue Sebastian City Cemetery Sebastian, Florida 32958 QUOTE #7495 SENT ON: Apr03,2024 SENDER: AGG Restoration SW FL PO Box #14495 Bradenton, Florida 34280 Phone:941-256-1056 Email: cliff@aggrestoration.com Website: www.aggrestoration.com Product/ServiceDescription Qty. Unit Price Total dressing work AGG will fill in all surrounding areas in Sections 1 1 $19,300.00 $19,300.00 around all newly and 2 with a combination of pea gravel and larger elevated/leveled stone mixed with sand to mimic the finished look of headstones (Sections 1 and the front rows in Section 2 near US Highway 1. 2) This work will fill in and remove all divots surrounding newly elevated headstones while eliminated a liability hazard (trip/fall) and providing a nicely finished look. This also adds an additional layer of integrity/strength to the leveling work to hold all elevated stones in place for long term stability/uniformity. This quote includes: All labor, equipment and lodging. 0 $0.00 $0.00 DOES NOT include materials (#89 pea gravel and #57 3/4" gravel). The terms of this quote are based on the City of Sebastian providing this material at no cost to AGG. Total $19,300m Thank you for the opportunity. We appreciate it. This quote is valid for the next 30 days, after which values may be subject to change. SAS STAVOLA AGGREGATE SUPPLY 610 CENTERLANE ROAD FELLSMERE FL, 32948 lena(@stavolaaizRreRate.com 321-289-7000 Bill to: City of Sebastian Material Quanity Unit Descrition 20.00 Ton Commercial #57 Stone 20.00 Ton Commercial #89 Stone Ton Ton Ton Ton Ton Date 4/17/202 Valid Until 5/171202: Quote # 1868 Prepared by Lena Selph Ship to: Noah Central Ave & U51 TAXES WILL BE APPLIED TO MATERIAL *Supply based on availability as of quote date Price Line Total $ 24.00 $ 480.00 $ 30.00 $ 600.00 Trucking Quanity Unit Descrition Price Line Total 40.00 Ton Fuel Surcharge $ 1.00 $ 40.00 20.00 Ton Commercial #57 Stone $ 9.00 $ 180.00 20.00 Ton Commercial #89 Stone $ 9.00 $ 180.00 Ton $ - Ton $ Ton $ - Ton $ Trucking allows for up to 15 minutes on site, any trucks on site longer than 15 minutes may result in an increase in trucking price. 20 Tons minimum on loads we haul. Fuel Surcharge will increase as fuel prices increase. Please sign and return this document as acceptance of this quote Signature Print Name Date Request for additional tickets after sale $5.00 Ticket