HomeMy WebLinkAbout2024 Agreement - DRCDocuSign Envelope ID: 43E29230-F59B-4992-922F-E234D03C2062
AGREEMENT
THIS AGREEMENT made and entered into the 8th day of May , 2024 by and
between the City of Sebastian, Florida, whose address is 1225 Main Street, Sebastian, FL
32958, a municipal corporation of the State of Florida, hereinafter referred to as the "City" and
DRC Emergency Services, LLC (FEIN: 63-1283729), whose principal and local address is 111
Veterans Memorial Blvd, Suite 401, Metairie, LA 70005, hereinafter referred to as to as the
"Contractor". The City and the Contractor are collectively referred to herein as the "Parties."
RITNESSETH:
WHEREAS, the City desires to retain the Contractor for the work identified in the
proposal specifications outlined in Request for Proposal 24-07-RFP, Disaster Recovery Debris
Removal; and
WHEREAS, the City desires to retain the Contractor to provide disaster recovery debris
removal, as subsequently specifically set out in purchase orders to be issued under this agreement;
and
WHEREAS, the City desires to employ the Contractor to support the activities, programs
and projects of the City upon the terms and conditions hereinafter set forth, and the Contractor is
desirous of performing and providing such goodstservices upon said terms and conditions; and
WHEREAS, the Contractor hereby warrants and represents to the City that it is
competent and otherwise able to provide professional services to the City; and
WHEREAS, all City promulgated solicitation documents pertaining to 24-07-RFP,
Disaster Debris Recovery and all submissions by the Contractor (including the proposal and
proposal clarifications) are incorporated herein to the extent not inconsistent with the terms and
conditions as set forth herein; and
WHEREAS, the City desires to retain the Contractor to provide all labor, materials,
equipment, facilities and services in accordance with, but not limited to, the guidelines in the
scope of work; and
WHEREAS, the City desires to use the expertise and knowledge of the Contractor; and
WHEREAS, the Contractor recognizes the importance to the public of strict adherence to
all laws, rules and regulations with particular regard to safety procedure and processes.
NOW THEREFORE, in consideration of the mutual covenants and agreements
hereinafter contained and other good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, it is agreed by and between the parties hereto as follows:
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SECTION 1: GENERAL PROVISIONS
a) The term "Contractor" as used in this agreement is hereby defined herein as that person or
entity, including employees, servants, partners, principals, agents and assignees providing
services under this agreement.
b) The Contractor acknowledges that the City may retain other service providers to provide
the same services for City projects. The Contractor acknowledges that the City, at the
City's option, may request proposals from the Contractor and the service providers for
City projects. The City reserves the right to select which service providers shall provide
services for the City's projects.
c) This agreement is for monument leveling services, as set forth herein and as otherwise
directed by the City to include all labor and materials that may be required.
d) The recitals above are true and correct and form and constitute a material part of this
agreement upon which the parties have relied.
e) Each party hereto represents to the other that it has undertaken all necessary actions to
execute this agreement, and that it has the legal authority to enter into this agreement and
to undertake all obligations imposed on it. The person(s) executing this agreement for the
Contractor certify that they are authorized to bind the Contractor fully to the terms of this
agreement.
f) Time is of the essence of the lawful performance of the duties and obligations contained in
this agreement to include, but not be limited to, each purchase order. The parties covenant
and agree that they shall diligently and expeditiously pursue their respective obligations set
forth in this agreement and each purchase order.
g) When the term `law" is used herein, said phrase shall include statutes, codes, rule and
regulations of whatsoever type or nature enacted or adopted by a governmental entity of
competent jurisdiction.
h) The Contractor hereby guarantees the City that all work and all material, supplies, services
and equipment as listed on a Purchase Order meet the requirements, specifications and
standards as provided for under the Federal Occupations Safety and Health Act of 1970,
from time to time amended and in force on the date hereof.
i) It is agreed that nothing herein contained is intended or should be construed as in any
manner creating or establishing a relationship of co-partners between the parties, or as
constituting the Contractor (including, but not limited to, its officers, employees, and
agents) the agent, representative, or employee of the City for any purpose, or in any
manner, whatsoever. The Contractor is to be and shall remain forever an independent
Contractor with respect to all services performed under this agreement.
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j) Persons employed by the Contractor in the provision and performance of the goods and/or
services and functions pursuant to this agreement shall have no claim to pension, workers'
compensation, unemployment compensation, civil service or other employee rights or
privileges granted to the City's officers and employees either by operation of law or by the
City.
k) No claim for goods and/or services furnished by the Contractor not specifically provided
for herein or in a purchase order shall be honored by the City.
SECTION 2: SCOPE OF SERVICES
a) The Contractor shall safely, diligently and in a professional and timely manner perform,
with its own equipment and assets, and provide goods and/or services included in each
subsequently entered purchase order. Unless modified in writing by the parties hereto, the
duties of the Contractor shall not be construed to exceed the provision of the goods
and/or services pertaining to this agreement.
b) The Contractor shall provide the goods and/or services as generally set forth and
described in Exhibit "A" to this agreement and specifically detailed in various purchase
orders as may be issued from time -to -time by the City.
SECTION 3: PURCHASE ORDERS
a) The provision of services to be performed under the provisions of this agreement shall be
commenced as set forth in the City's solicitation/procurement documents upon the
execution of this agreement and a purchase order issued on a form provided by the City
hereunder commencing the provision of goods and services. Additional services to be
performed by the Contractor to the City, shall be authorized in a written change order
issued by the City on a form provided by the City. Purchase orders executed by the City
shall include a detailed description of quantities, services and a completion schedule. The
Contractor shall review purchase orders and notify the City in writing of asserted
inadequacies for the City's correction, if warranted. In every case. if work is completed
by the Contractor without authorization by a purchase/work order or a change order. the
Citv is not obligated to compensate the Contractor for the unauthorized work.
b) The Contractor shall perform all services required by the purchase order but, in no event,
shall the Contractor be paid more than the negotiated Fixed Fee amount stated therein.
c) The Contractor may invoice the amount due based on the percentage of total services
actually performed and completed; but, in no event, shall the invoice amount exceed a
percentage of the Fixed Fee amount equal to a percentage of the total services actually
completed.
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d) Payments shall be made by the City to the Contractor when requested as work progresses
for services famished, but not more than once monthly. Each purchase order shall be
invoiced separately. The Contractor shall render to the City, at the close of each calendar
month, an itemized invoice properly dated, describing any services rendered, the cost of
the services, the name and address of the Contractor, purchase order number, contract
number and all other information required by this agreement.
SECTION 4: CONTRACTOR UNDERSTANDING OF SERVICES REQUIRED
a) Execution of this agreement by the Contractor is a representation that the Contractor is
familiar with the services to be performed and with local conditions. The Contractor shall
make no claim for additional time or money based upon its failure to comply with this
agreement. The Contractor has informed the City, and hereby represents to the City, that
it has extensive experience in performing and providing the services and/or goods
described in this agreement and to be identified in the purchase orders, and that it is well
acquainted with the work conditions and the components that are properly and
customarily included within such projects and the requirements of laws, ordinance, rules,
regulations or orders of any public authority or licensing entity having jurisdiction over the
City's projects. Execution of a purchase order shall be an affirmative and irrefutable
representation by the Contractor to the City that the Contractor is fully familiar with any
and all requisite work conditions of the provisions of the goods and/or services.
SECTION 5: CHANGE ORDERS
a) The City may revise the scope of services set forth in any particular purchase order.
b) Revisions to any purchase order shall be authorized in writing by the City as a change
order. Each change order shall include a schedule of completion for the services
authorized. Change orders shall identify this agreement and the appropriate purchase order
number. Change orders may contain additional instructions or provisions specific upon
certain aspects of this agreement pertinent to the services to be provided. Such
supplemental instructions or provisions shall not be construed as a modification of this
agreement. An agreement between the parties on and execution of any change order shall
constitute a final settlement and a full accord and satisfaction of all matters relating to the
change and to the impact of the change on unchanged goods and/or work, including all
direct and indirect costs of whatever nature, and all adjustments to the Contractor's
schedule.
SECTION 6: CONTRACTOR RESPONSIBILITIES
a) The Contractor shall be responsible for the professional quality, accepted standards,
technical accuracy, neatness of appearance of employees, employee conduct, safety, and
the coordination of all goods and/or services famished by the Contractor under this
agreement as well as the conduct of its staff, personnel, employees and agents. The
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Contractor shall provide to the City a list of employee working days, times and
assignments within two (2) hours of the City's request for such information and the City
may request and the Contractor shall provide employee addresses and drivers' licenses.
All Contractor employees shall at all times when performing work wear identification
badges which, at a minimum, provides the name of the employee and the Contractor. The
Contractor shall work closely with the City on all aspects of the provision of the goods
and/or services. With respect to services, the Contractor shall be responsible for the
professional quality, technical accuracy, competence, methodology, accuracy and the
coordination of all of the following which are listed for illustration purposes only and not
as a limitation: documents, analysis, reports, data, plans, plats, maps, surveys,
specifications, and any and all other services of whatever type or nature furnished by the
Contractor under this agreement. The Contractor shall, without additional compensation,
correct or revise any errors or deficiencies in its plans, analysis, data, reports, designs,
drawings, specifications, and any and all other services of whatever type or nature. The
Contractor's submissions in response to the subject solicitation or procurement processes
are incorporated herein by this reference thereto.
b) Neither the City's review, approval or acceptance of, nor payment for, any of the goods
and/or services required shall be construed to operate as a waiver of any rights under this
agreement or of any cause of action arising out of the performance of this agreement and
the Contractor shall be and remain liable to the City in accordance with applicable law for
all damages to the City caused by the Contractor's negligent or improper performance or
failure to perform any of the goods and/or services famished under this agreement.
c) The rights and remedies of the City, provided for under this agreement, are in addition to
any other rights and remedies provided by law.
d) Time is of the essence in the performance of all goods and/or services provided by the
Contractor under the terms of this agreement and each and every purchase order.
SECTION 7: CITY RIGHTS AND RESPONSIBILITIES
a) The City shall reasonably cooperate with the Contractor in a timely fashion at no cost to
the Contractor as set forth in this Section.
b) The City shall furnish a City project manager, to administer, review and coordinate the
provision of services under purchase orders.
c) The City shall make City personnel available where, in the City's opinion, they are
required and necessary to assist the Contractor. The availability and necessity of said
personnel to assist the Contractor shall be determined solely at the discretion of the City.
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d) The City shall examine all of the Contractor's services and indicate the City s approval or
disapproval within a reasonable time so as not to materially delay the provisions of
services of the Contractor.
e) The City shall transmit instructions, relevant information, and provide interpretation and
definition of City policies and decisions with respect to any and all materials and other
matters pertinent to the services covered by this agreement.
f) The City shall give written notice to the Contractor whenever the Citys designated
representative knows of a development that affects the goods and/or services provided
and performed under this agreement, timing of the Contractor's provision of goods and/or
services, or a defect or change necessary in the goods and/or services of the Contractor.
g) The rights and remedies of the City provided for under this agreement are in addition to
any other rights and remedies provided by law. The City may assert its right of recovery
by any appropriate means including, but not limited to, set-off, suit, withholding,
recoupment, or counterclaim, either during or after performance of this agreement as well
as the adjustment of payments made to the Contractor based upon the quality of work of
the Contractor.
h) The City shall be entitled to recover any and all legal costs including, but not limited to,
attorney fees and other legal costs that it may incur in any legal actions it may pursue in
the enforcement of the terms and conditions of this agreement or the responsibilities of the
Contractor in carrying out the duties and responsibilities deriving from this agreement.
i) The failure of the City to insist in any instance upon the strict performance of any
provision of this agreement, or to exercise any right or privilege granted to the City
hereunder shall not constitute or be construed as a waiver of any such provision or right
and the same shall continue in force.
j) Neither the City's review, approval or acceptance of, nor payment for, any of the goods
and/or services required shall be construed to operate as a waiver of any rights under this
agreement nor or any cause of action arising out of the performance of this agreement and
the Contractor shall be and always remain liable to the City in accordance with applicable
law for any and all damages to the City or the public caused by the Contractor's negligent
or wrongful provision or performance of any of the goods and/or services furnished under
this agreement.
k) All deliverable analysis, reference data, survey data, plans and reports or any other form of
written instrument or document that may result from the Contractor's services or have
been created during the course of the Contractor's performance under this agreement shall
become the property of the City after final payment is made to the Contractor.
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SECTION 8: COMPENSATION
a) Compensation for performance of work in accordance with Exhibit B, subject to additions
and deletions by change order as provided for in this agreement.
b) Compensation to the Contractor shall be as set forth in the purchase order which assigns
services to be accomplished by the Contractor.
c) The Contractor shall be paid in accordance with the charges as set forth in Exhibit "B" attached hereto.
d) There are no reimbursable expenses to be paid to the Contractor except as specifically set
forth herein.
SECTION 9: INVOICE PROCESS
a) Invoices, which are in an acceptable form to the City and without disputable items, which
are received by the City, will be processed for payment within thirty (30) days of receipt
by the City.
b) The Contractor will be notified of any disputable items contained in invoices submitted by
the Contractor within fifteen (15) days of receipt by the City with an explanation of the
deficiencies.
c) The City and the Contractor will make every effort to resolve all disputable items
contained in the Contractor's invoices.
d) Each invoice shall reference this agreement, the appropriate purchase order and Change
Order if applicable, and billing period.
e) The Florida Prompt Payment Act shall apply when applicable. A billing period represents
the dates in which the Contractor completed goods and/or services referenced in an
invoice.
f) Invoices are to be forwarded directly to:
Finance Department
City of Sebastian
1225 Main Street
Sebastian, FL 32958
SECTION 10: COMMENCEMENT SCHEDULE OF AGREEMENT
a) The Contractor shall commence the provision of services as described in this agreement
upon execution of this agreement and a purchase order issued by the City.
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b) The Contractor and the City agree to make every effort to adhere to the schedules
required by the City or as established for the various purchase orders as described in each
purchase order. However, if the Contractor is delayed at any time in the provision of
goods and/or services by any act or omission of the City, or of any employee, tumult of
the City, or by any other Contractor employed by the City, or by changes ordered by the
City, or by strikes, lock outs, fire, unusual delay in transportation, terrorism, unavoidable
casualties, or any other causes of force majeure not resulting from the inactions or actions
of the Contractor and beyond the Contractor's control which would not reasonably be
expected to occur in connection with or during performance or provision of the goods
and/or services, or by delay authorized by the City pending a decision, or by any cause
which the City shall decide to justify the delay, the time of completion shall be extended
for such reasonable time as the City may decide in its sole and absolute discretion. It is
further expressly understood and agreed that the Contractor shall not be entitled to any
damages or compensation, or be reimbursed for any losses on account of any delay or
delays resulting from any of the aforesaid causes or any other cause whatsoever.
SECTION 11: TERM/LENGTH OF AGREEMENT
a) The initial term of this agreement shall be for a period three years, with renewal clause for
two (2) additional one (1) year terms.
b) The City has the right to extend any contract for the period necessary for the Contractor
to complete their contractual obligations, and/or release, award, and implement a
replacement agreement. Such extension shall be based upon the same prices, terms, and
conditions outlined in this contract.
SECTION 12: DESIGNATED REPRESENTATIVES
a) The City designates the City Manager or their designated representative, to represent the
City in all matters pertaining to and arising from the work and the performance of this
agreement.
b) The City Manager, or his/her designated representative, shall have the following
responsibilities:
Examination of all work and rendering, in writing, decisions indicating the City's
approval or disapproval within a reasonable time so as not to materially delay the
work of the Contractor;
2. Transmission of instructions, receipt of information, and interpretation and
definition of City's policies and decisions with respect to design, materials, and
other matters pertinent to the work covered by this agreement;
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3. Giving prompt written notice to the Contractor whenever the City official
representative knows of a defect or change necessary in the project; and
4. Coordinating and managing the Contractor's preparation of any necessary
applications to governmental bodies, to arrange for submission of such
applications.
5. Until further notice from the City Manager the designated representative for this
agreement is with respect to this section of the Agreement:
Karen Miller, Director of Public Works/City Engineer
City of Sebastian
1225 Main Street
Sebastian, FL 32958
6. The Contractor's designated representative is:
Jay Gunter, Regional Manager
ieunterna.dreusa.com
386-507-1011
111 Veterans Blvd., Suite 401
Metairie, LA 70005
Kristy Fuentes, Vice President of Compliance and Administration
kfiientes dreusa.com
504-482-2848 (o), 504-220-7682 (c)
111 Veterans Blvd., Suite 401
Metairie, LA 70005
SECTION 13: TERMINATION FOR CAUSE OR CONVIENCE.
a) Notwithstanding any other provision of this agreement, the City shall have the right at any
time to terminate this agreement in its entirely with or without cause as outlined below.
b) If Contractor is found to have failed to perform services in a manner satisfactory to the
City, the Contractor shall have ten (10) days to correct deficnencies.
c) Failure of the Contractor to remedy said specified deficiencies within ten (10) days of
receipt of such notice, shall result in the termination of the agreement, and the City shall
be relieved of any and all responsibilities and liabilities under the terms and provisions of
the agreement. Upon receipt of notice of termination, Contractor shall promptly
discontinue the provision of all services, unless the notice provides otherwise.
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d) The City shall have the right to terminate this agreement without cause with a thirty (30)
day written notice to the Contractor. Notice shall be served to the parties as specified in
the agreement.
e) In the event that this agreement is terminated, the City shall identify any specific purchase
order(s) being terminated and the specific purchase order(s) to be continued to completion
pursuant to the provisions of this agreement.
f) This agreement will remain in full force and effect as to all authorized purchase order(s)
that are to be continued to completion in (d) above.
g) In the event that after the City's termination for cause for failure of the Contractor to
fulfill its obligations under this agreement it is found that the Contractor has not so failed,
the termination shall be deemed to have been for convenience and without cause.
SECTION 14: PAYMENT IN THE EVENT OF TERMINATION
a) In the event this agreement or any purchase order is terminated or canceled prior to final
completion without cause, payment for the unpaid portion of the satisfactoory, undisputed
services provided by the Contractor prior to the date of termination.
SECTION 15: EQUAL OPPORTUNITY EMPLOYMENT
a) Contractor shall not discriminate on the basis of race, color, sex, age, national origin,
religion, and disability or handicap in accordance with the provisions of: Title VI of the
Civil Rights Act of 1964 (42 U.S.C. § 2000 et seq.), Title VII of the Civil Rights Act of
1968 (42 U.S.C. § 3601 et seq.), Florida Civil Rights Act of 1992 (§ 760.10 et seq.), Title
41 CFR Part 60 for compliance with Executive Orders 11246 and 11375, Title 49 CFR 23
and Title 49 CFR 26 for Disadvantaged Business Enterprises, Age Discrimination Act of
1975 (42 U.S.C. § 6101, et seq.), Title 49 CFR 21 and Title 49 CFR 23,
Nondiscrimination on the basis of handicap, Title 49 CFR 27, Americans with Disabilities
Act of 1990 (42 U.S.C. 12102, et. seq.), Federal Fair Labor Standards Act (29 U.S.C. §
201, et seq.), and any other federal and state discrimination statutes. Contractor shall
furnish pertinent information regarding its employment policies and practices as well as
those of their proposed subContractors City may require. The above shall be required of
any sub -Contractor hired by Contractor. All equal employment opportunity requirements
shall be included in all non exempt subcontracts entered into by Contractor. Subcontracts
entered into by Contractor shall also include all other applicable labor provisions. No
subcontract shall be awarded to any noncomplying subContractor. Additionally,
Contractor shall insert in its subcontracts a clause requiring subContractors to include
these provisions in any lower tier subcontracts that may in turn be made. Contractor shall
comply with all state laws and local ordinances.
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SECTION 16: INDEMNIFICATION
a) The Contractor and its subContractors (if applicable) shall indemnify, defend and hold
harmless the City, and its officers and employees, from liabilities, damages, losses, and
costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the Contractor or its
subContractors and other persons employed or utilized by the consultant or its
subContractors in the performance of the contract; regardless of the negligence of the
indemnitee or its officers, directors, agents, or employees. However, such indemnification
shall not include claims of, or damages resulting from, gross negligence, or willful, wanton
or intentional misconduct of the indemnitee or its officers, directors, agents or employees.
Upon request of the City, the consultant or its subContractors shall, at no cost or expense
to the City, indemnify and hold the City harmless of any suit asserting a claim for any loss,
damage or liability specified above, and consultant or its subContractors shall pay any cost
and reasonable attorneys' fees that may be incurred by the City in connection with any
such claim or suit or in enforcing the indemnity granted above. Nothing in this agreement
shall be construed as the City waiving its sovereign immunity pursuant to Florida Statute
§768.28, or any other sovereign or governmental immunity nor an admission of any
liability. This provision shall survive termination of this agreement.
SECTION 17: INSURANCE
a) The Contractor shall obtain or possess and continuously maintain the following insurance
coverage, from a company or companies, with a Best Rating of A- or better, authorized to
do business in the State of Florida and in a form acceptable to the City and with only such
terms and conditions as may be acceptable to the City:
1. Comprehensive General Liability: The Contractor shall provide minimum
combined single limits of $1,000,000.00 each occurrence / $2,000,000.00 general
aggregate for bodily injury and property damage liability. This shall include
premises/operations, personal & advertising injury, products & completed
operations, broad form property damage, personal and advertising injury and
contractual liability coverage.
2. Comprehensive Automobile Liability: The Contractor shall provide minimum limits
of liability of $1,000,000.00 each accident, combined single limit for bodily injury
and property damage. This shall include coverage for:
i. Owned Automobiles
ii. Hired Automobiles
iii. Non -Owned Automobiles
3. Umbrella/Excess Liability: The Contractor shall provide umbrella/excess coverage
with limits of no less than $1,000,000.00 excess of Comprehensive General
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Liability, Automobile Liability and Employers' Liability. "This coverage is
optional if the CONTRACTOR carves $2,000,000 Commercial General Liability
Insurance with a $2,000,000 general aggregate"
4. Worker's Compensation: The Contractor shall provide and maintain Coverage for
all employees for statutory limits as required by the State of Florida's Statutory
Workers' Compensation Law and all applicable Federal laws. The policy(ies) must
include Employer's Liability with minimum limits of $1,000,000 each accident
and a waiver of subrogation.
5. Pollution Liability: Pollution Liabilitv: The Contractor shall provide and maintain
pollution liability Insurance covering Contractor's or appropriate subcontractor's
liability for bodily injury, property damage and environmental damage resulting
from sudden accidental and gradual pollution and related cleanup costs incurred by
Contractor, all arising out of the Goods delivered or Services (including
transportation risk) performed under this Contract is required. Combined single
limit per occurrence shall not be less than $1,000,000 (one million dollars). Annual
aggregate limit shall not be less than $1,000,000 (one million dollars).
b) The Contractor shall declare any self -insured retention or deductible amount in excess of
$5,000 for any policy. The City reserves the right to reject any self -insured retention or
deductible in excess of $5,000.
c) All insurance other than Worker's Compensation to be maintained by the Contractor shall
specifically include the City as an additional insured.
d) The Contractor shall provide certificates of insurance to the City evidencing that all such
insurance is in effect prior to the issuance of the first purchase order under this agreement
from the City. These certificates of insurance shall become part of this agreement.
Neither approval by the City nor failure to disapprove the insurance fiunished by a
Contractor shall relieve the Contractor of the Contractor's full responsibility for
performance of any obligation including the Contractor's indemnification of the City under
this agreement. If, during the period which an insurance company is providing the
insurance coverage required by this agreement, an insurance company shall: (1) lose its
Certificate of Authority, (2) no longer comply with Section 440.57, Florida Statutes, or
(3) fail to maintain the requisite Best's Rating and Financial Size Category, the Contractor
shall, as soon as the Contractor has knowledge of any such circumstance, immediately
notify the City and immediately replace the insurance coverage provided by the insurance
company with a different insurance company meeting the requirements of this agreement.
Until such time as the Contractor has replaced the unacceptable insurer with insurance
acceptable to the City, the Contractor shall be deemed to be in default of this agreement.
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e) The insurance coverage shall contain a provision that requires that prior to any changes in
the coverage, except increases in aggregate coverage, thirty (30) days prior notice will be
given to the City by submission of a new certificate of insurance.
f) The Contractor shall furnish certificate of insurance directly to the City's
procurement/contracts manager. The certificates shall clearly indicate that the Contractor
has obtained insurance of the type, amount and classification required by this agreement.
g) Nothing in this agreement or any action relating to this agreement shall be construed as the
City's waiver of sovereign immunity beyond the limits set forth in Section 768.28, Florida
Statutes.
h) The City shall not be obligated or liable under the terms of this agreement to any party
other than the Contractor. There are no third party beneficiaries to this agreement.
i) The Contractor is an independent Contractor and not an agent, representative, or
employee of the City. The City shall have no liability except as specifically provided in this
agreement.
j) All insurance shall be primary to, and not contribute with, any insurance or self-insurance
maintained by the City.
SECTION 18: STANDARDS OF CONDUCT.
a) The Contractor shall promptly notify City in writing of the filing of any voluntary or
involuntary petition for bankruptcy and/or of any insolvency of Design Builder or any of
its subContractors who are involved in the provision of the Services under this Agreement.
b) The Contractor hereby certifies that no undisclosed (in writing) conflict of interest exists
with respect to the agreement, including, but not limited to, any conflicts that may be due
to representation of other clients, customers or vendees, other contractual relationships of
the Contractor, or any interest in property that the Contractor may have. The Contractor
further certifies that any conflict of interest that arises during the term of this agreement
shall be immediately disclosed in writing to the City. Violation of this Section shall be
considered as justification for immediate termination of this agreement.
c) If the City determines that any employee or representative of the Contractor is not
satisfactorily performing his/her assigned duties or is demonstrating improper conduct
pursuant to any assignment or work performed under this agreement, the City shall so
notify the Contractor, in writing. The Contractor shall immediately remove such
employee or representative of the Contractor from such assignment.
d) The Contractor shall not publish any documents or release information regarding this
agreement to the media without prior approval of the City.
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e) The Contractor shall certify, upon request by the City, that the Contractor maintains a
drug free workplace policy in accordance with Section 287.0878, Florida Statutes.
Failure to submit this certification may result in termination of this agreement.
f) If the Contractor or an affiliate is placed on the convicted vendor list following a
conviction for a public entity crime, such action will result in termination of this agreement
by the City. Contractor, supplier, or subContractor, under a contract with any public entity
may not transact business with any public entity in excess of the threshold amount
provided in s. 287.017, Florida Statutes for CATEGORY TWO for a period of 36 months
following the date of being placed on the convicted vendor fist.
g) Contractor certifies to the best of their knowledge and belief, that they and their principals
(1) are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any nunicipal, City, state or federal
department or agency; (2) have not, within a three-(3) year period preceding execution of
this agreement, been convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (federal, state or local) transaction or contract under a
public transaction; violation of federal or state antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records; making false
statements; or receiving stolen property; (3) are not presently indicted for or otherwise
criminally or civilly charged by a governmental entity (federal, state or local) with
commission of any of the offenses enumerated above; (4) have not within a three (3) year
period preceding execution of this Agreement had one or more public transactions
(Federal, State or local) terminated for cause or default; and (5) will advise City
immediately if their status changes and will provide an explanation for the change in
status.
h) The City reserves the right to unilaterally terminate this agreement if the Contractor
refuses to allow public access to all documents, papers, letters, or other materials subject
to provisions of Chapter 119, Florida Statutes, and other applicable law, and made or
received by the Contractor in conjunction, in any way, with this agreement.
i) The Contractor shall comply with the requirements of the Americans with Disabilities Act
(ADA), and any and all related federal or state laws which prohibits discrimination by
public and private entities on the basis of disability.
j) The City will not intentionally award publicly -funded contracts to any Contractor who
knowingly employs unauthorized alien workers, constituting a violation of the
employment provisions contained in 8 U.S.C. Section 1324a(e) Section 274A(e) of the
Immigration and Nationally Act (INA). The City shall consider the employment by the
Contractor of unauthorized aliens, a violation of Section 274A(e) of the INA. Such
violation by the Contractor of the employment provisions contained in Section 274A(e) of
the INA shall be grounds for immediate termination of this agreement by the City.
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k) The Contractor agrees to comply with federal, state, and local environmental, health, and
safety laws and regulations applicable to the goods and/or services provided to the City.
The Contractor agrees that any program or initiative involving the work that could
adversely affect any personnel involved, citizens, residents, users, neighbors or the
surrounding environment will ensure compliance with any and all employment safety,
environmental and health laws.
1) The Contractor shall ensure that all goods and/or services are provided to the City after
the Contractor has obtained, at its sole and exclusive expense, any and all permits,
licenses, permissions, approvals or similar consents.
m) If applicable, in accordance with Section 216.347, Florida Statutes, the Contractor shall
not use funds provided by this agreement for the purpose of lobbying the Legislature, the
judicial branch or state agency. Futhermore, Contractor shall not, in connection with the
agreement, directly or indirectly (1) offer, confer, or agree to confer any pecuniary benefit
on, anyone as consideration for any City officer or employee's decision, opinion,
recommendation, vote, other exercise of discretion, or violation of a known legal duty; or
(2) offer, give, or agree to give to anyone any gratuity for the benefit of, or at the direction
or request of, any City officer or employee. "Gratuity" means any payment of more than
nominal monetary value in the form of cash, travel, entertainment, gifts, meals, lodging,
loans, subscriptions, advances, deposits of money, services, employment, or contracts of
any kind.
n) The Contractor shall advise the City in writing of it who has been placed on a
discriminatory vendor fist, may not submit a response (bid, proposal, submittal, etc.) on a
contract to provide goods or services to a public entity, or may not transact business with
any public entity.
o) The Contractor shall not engage in any action that would create a conflict of interest in the
performance of that actions of any City employee or other person during the course of
performance of, or otherwise related to, this agreement or which would violate or cause
others to violate the provisions of Part III, Chapter 112, Florida Statutes, relating to
ethics in government.
SECTION 19: PUBLIC RECORDS
a) The Consultant will keep and maintain public records required by the City to perform the
service. Upon request from the City's custodian of public records, the Consultant will
provide the City with a copy of the requested records or allow the records to be inspected
or copied within a reasonable time and at a cost that does not exceed the cost provided in
Chapter 119, Florida Statues, or as otherwise provided by law. Upon completion of the
Agreement, the Consultant will transfer, at no cost, to the City all public records in
possession of the Consultant or keep and maintain public records required by the City to
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perform the service. The Consultant will ensure that the public records that are exempt or
confidential and exempt from public records disclosure requirements are not disclosed
except as authorized by law for the duration of the term of the Agreement and following
completion of the Agreement if the Consultant does not transfer the records to the City. If
the Consultant keeps and maintains public records upon completion of the Agreement the
Consultant shall meet all applicable requirements for retaining public records. If the
Consultant transfers all public records to City upon completion of the Agreement, the
Consultant shall destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically must
be provided to the City, upon request from the City's custodian of public records, in a
format that is compatible with the information technology system of the City. If the
Consultant does not comply with the City's request for public records, the City shall
enforce the provisions of the Agreement in accordance with the terms of the Agreement
and may cancel the Agreement.
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS AGREEMENT, CONTACT JEANETTE
WILLIAMS, CUSTODIAN OF PUBLIC RECORDS, AT 1225 MAIN
STREET, SEBASTIAN, FL 32958; EMAIL:
iwilliamsa,Citvofsebastian.or¢; PHONE: 772-388-8215.
SECTION 20: CODES AND DESIGN STANDARDS
a) All services to be performed by the Contractor shall, at a minimum, be in conformance
with commonly accepted industry and professional codes and standards, standards of the
City, and the laws of any and all federal, state and local regulatory agencies.
b) The Contractor shall be responsible for keeping apprised of any changing laws, applicable
to the goods and/or services to be performed under this agreement.
SECTION 21: ASSIGNABILITY
a) The Contractor shall not sublet, assign or transfer any interest in this agreement, or claims
for the money due or to become due out of this agreement to a bank, trust company, or
other financial institution without written City approval. When approved by the City,
written notice of such assignment or transfer shall be furnished promptly to the City.
b) The Contractor agrees to reasonably participate in the contract "piggybacking" programs
pertinent to local governments.
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SECTION 22: SUBCONTRACTORS
a) Any Contractor's proposed subContractors shall be submitted to the City for written
approval prior to the Contractor entering into a subcontract. SubContractor information
shall include, but not be limited to, state registrations, business address, occupational
license tax proof of payment, and insurance certifications.
b) The Contractor shall coordinate the provision of goods and/or services and work product
of any City approved subContractors, and remain fully responsible for such goods and/or
services and work under the terms of this agreement.
c) Any subcontract shall be in writing and shall incorporate this agreement and require the
subContractor to assume performance of the Contractor's duties commensurately with the
Contractor's duties to the City under this agreement, it being understood that nothing
herein shall in any way relieve the Contractor from any of its duties under this agreement.
The Contractor shall provide the City with executed copies of all subcontracts.
d) The Contractor shall reasonably cooperate at all times with the City and other City
Contractors and professionals.
SECTION 23: CONTROLLING LAWS/VENUE/INTERPRETATION/WAIVER OF
JURY TRIAL
a) The agreement shall be governed in accordance with the laws of the state of Florida. In the
event of litigation with respect to the obligation of the parties to the agreement, the
jurisdiction and venue of such action shall be an appropriate State Court in Indian River
County, Florida. The parties agree that in the event of litigation arising from this
agreement, that each shall waive any right to trial by jury.
b) This agreement is the result of bona fide arms length negotiations between the City and
the Contractor and all parties have contributed substantially and materially to the
preparation of the agreement. Accordingly, this agreement shall not be construed or
interpreted more strictly against any one party than against any other party.
SECTION 24: FORCE MAJEURE
a) Neither party shall be considered in default in performance of its obligations hereunder to
the extent that performance of such obligations, or any of them, is delayed or prevented by
Force Majeure. Force Majeure shall include, but not be limited to, hostility, terrorism,
revolution, civil commotion, strike, epidemic, pandemic, fire, flood, wind, earthquake,
explosion, any law, proclamation, regulation, or ordinance or other act of government, or
any act of God or any cause whether of the same or different nature, existing or future;
provided that the cause whether or not enumerated in this Section is beyond the control
and without the fault or negligence of the party seeking relief under this Section.
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SECTION 25: EXTENT OF AGREEMENT/INTEGRATION/AMENDMENT.
a) This agreement, together with the exhibit(s), constitutes the entire integrated agreement
between the City and the Contractor and supersedes all prior written or oral
understandings in connection therewith. This agreement, and all the terms and provisions
contained herein, including without limitation the exhibits hereto, constitute the full and
complete agreement between the parties hereto to the date hereof, and supersedes and
controls over any and all prior agreements, understandings, representations,
correspondence and statements whether written or oral.
b) This agreement may only be amended, supplemented or modified by a formal written
amendment.
c) Any alterations, amendments, deletions, or waivers of the provisions of this agreement
shall be valid only when expressed in writing and duly signed by the parties.
SECTION 26: NOTICES
a) Whenever either party desires to give notice unto the other, it must be given by written
notice, sent by registered United States mail, with return receipt requested, addressed to
the party for whom it is intended, at the place last specified, and the place for giving of
notice shall remain such until it shall have been changed by written notice in compliance
with the provisions of this Section.
b) For the present, the parties designate the following as the representative places for giving
of notice, to -wit:
TO THE CITY:
City Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
TO THE CONTRACTOR:
Procurement/Contracts Manager
City of Sebastian
1225 Main Street
Sebastian, FL 32958
DRC Emergency Services, LLC
Kristy Fuentes, Vice President/Secretary-Treasurer
111 Veterans Blvd, Suite 401
Metairie, LA 7005
c) Written notice requirements of this agreement shall be strictly construed and such
requirements are a condition precedent to pursuing any rights or remedies hereunder. The
Contractor agrees not to claim any waiver by City of such notice requirements based upon
City having actual knowledge, implied, verbal or constructive notice, lack of prejudice or
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any other grounds as a substitute for the failure of the Contractor to comply with the
express written notice requirements herein. Computer notification (e-mails and message
boards) shall not constitute proper written notice under the terms of the agreement.
SECTION 27: WAIVER
a) The failure of the City to insist in any instance upon the strict performance of any
provision of this agreement, or to exercise any right or privilege granted to the City
hereunder shall not constitute or be construed as a waiver of any such provision or right
and the same shall continue in force.
SECTION 28: NO GENERAL CITY OBLIGATION
a) In no event shall any obligation of the City under this agreement be or constitute a general
obligation or indebtedness of the City, a pledge of the ad valorem taxing power of the
City or a general obligation or indebtedness of the City within the meaning of the
Constitution of the State of Florida or any other applicable laws, but shall be payable
solely from legally available revenues and funds.
b) The Contractor shall not have the right to compel the exercise of the ad valorem taxing
power of the City.
SECTION 29: EXHIBITS
a) Each exhibit referred to and attached to this agreement is an essential part of this
agreement. The exhibits and any amendments or revisions thereto, even if not physically
attached hereto, shall be treated as if they are part of this agreement.
SECTION 30: SEVERABILTTY/CONSTRUCTION
a) If any term, provision or condition contained in this agreement shall, to any extent, be held
invalid or unenforceable, the remainder of this agreement, or the application of such term,
provision or condition to persons or circumstances other than those in respect of which it
is invalid or unenforceable, shall not be affected thereby, and each term, provision and
condition of this agreement shall be valid and enforceable to the fullest extent permitted by
law when consistent with equity and the public interest.
b) All provisions of this agreement shall be read and applied in para materia with all other
provisions hereof.
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SECTION 31: SURVIVAL
a) All express representations, waivers, indemnifications, and limitations of liability included
in this agreement shall survive completion or termination of the agreement for any reason.
REST OF PAGE INTENTIONALLY LEFT BLANK
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IN WITNESS WHEREOF, the parties hereto have made and executed this agreement on the
respective dates under each signature: the City through its City Council taking action on the
day of , 2024, and the Contractor signing by and through its duly
authorized corporate officer having the full and complete authority to execute same.
ATTEST:
DWUSW"w
W&
Li aMs�i,'�Contract Manager
ATTEST:
4.da�n:�ette�ffliams , MMC
City Clerk
For the use and reliance of the City of
Sebastian only. Approved as to form
and legal sufficiency.
Je t ' r D. Cockcr
City Attorney
DRC Emergency Services, LLC
By:
FW.K&S
1Cris'[y dGn`tes, Vice President of Compliance
and Administration
Date: 5/7/2024 1 10:57:22 AM PDT
CITY OF SEBASTIAN, FL
By: _
0(i
Brian Benton, City Manager
Date:
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Exhibit "A"
Scope of Services
The City of Sebastian is preparing for future disasters by entering into a pre -event contract for
disaster recovery debris removal services. The City will accept proposals from qualified
contractors with experience in disaster and debris removal services and the preparation, response,
recovery, and mitigation phases of any emergency situation or disaster. It is the intent of the City
to award this contract to one (1) Primary Contractor and one (1) Secondary Contractor. The
primary contractor will be responsible for all debris operations listed within this contract. The City
reserves the right to activate both contractors at the same time dependent upon the severity of the
storm and the availability of the contractors.
This Request for Proposal (RFP) is for Emergency Debris Road Clearance (Push), Debris
Removal — Category A Debris Removal (including tree and limb removal) and Temporary Debris
Staging and Reduction Site Management. All work shall follow the Occupational Safety and
Health Administration (OSHA) and Environmental Protection Agency requirements to maintain a
safe working environment. The City has the right to increase or decrease the Contractor's
as;;ignment and/or areas of operation within the scope of this contract.
_The Primary contractor shall be required to conduct one (1) day (up to 8 hours) annual planning
and training per FEMA Public Assistance activities with the City annually throughout the term of
the-agitement The cost for this planning and training shall be included in the unit cost for each
activity and be at no additional cost to the City. This planning and training shall include, at a
minimum, preliminary Temporary Debris Storage Site (TDSR) site selections, review and update
debris collection zone maps, review and update of primary road clearance routes, local
subcontractor coordination, and items such as hazardous waste handling, and FEMA guidelines.
The city has two Debris Management Sites (DMS). The pre -approved DMS locations are at the
Sebastian Municipal Airport. These two sites will be activated in the event of an approach storm
and the City will obtain the approval letters from the FDEP to open these Debris Management
Site(s) (DMS) at the Sebastian Airport.
SECTION 1— RFP INFORMATION
1.1 SCOPE OF WORK
The City of Sebastian is requesting proposals from qualified and experienced contractors to
assist the City with debris removal and recovery operations after a federally declared
disaster for an emergency situation.
1.2 Duties shall include project management, coordination of recovery activities necessary to
meet FEMA Public Assistance eligible requirements for full reimbursement, coordination
with FEMA and City Staff, provide equipment and personnel in sufficient quantity to
rapidly remove and dispose all storm related debris, coordination of monitors, data
management, provide daily quantity and progress reports to City Staff, community
relations or any other tasks as directed by the City Manager or their designee. Initial
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response shall be deemed as having a Contractor's representative physically present at the
City Public Works Compound within twelve (12) hours after notification of need.
Performance shall be deemed as the commencement of work as defined by Task Order
within twenty four (24) hours of issuance of Notice to Proceed. All payments under the
contract resulting from the Request for Proposal shall be made only for services requested
and approved by the City. There shall be no retainer paid in order to keep the contract in
effect.
1.3 The City seeks a company to specifically provide the designated service including
operations and management, logistical support, construction and technical assistance after
any of the following disaster situations (Category A — Debris Removal) including, but not
limited to:
1.3.1 Hurricane, tomado, or other wind driven severe weather disaster or emergency
1.3.2 Any Federally declared disaster emergency
1.4 The City will contract for the provision of personnel, equipment, plans, procedures and
other materials and capabilities necessary for post disaster situations on an as -needed basis
as directed by the City by specific task orders to the Contractor. The contractor must have
available a wide variety of emergency preparedness, response, recovery, and mitigation
resources.
1.5 The Contractor shall be responsible for travel, per diem, housing, and meals for all of its
employees and/or subcontractors. The Contractor will also be responsible for providing
temporary office space for conducting its work responsibilities for this project.
1.6 Debris Removal Operation shall be processed in accordance with City of Sebastian, State
and Federal requirements and comply with FEMA Public Assistance Program for Federal
Reimbursement. Debris management activities include, but are not limited to, famishing all
labor, materials, and equipment to accomplish the following types of tasks:
1.6.1 Emergency Roadway Clearance of debris from the primary transportation routes as
directed by the City as part of the emergency "PUSH" operation within 70 hours
after the storm event to allow for emergency vehicles to traverse safety through
roadways.
1.6.2 The contractor shall provide the equipment and staffing for initial "First Pass"
Clearing and/or removing and hauling debris from the public right-of-way, streets
and roads or privately owned property as required to secure the public safety.
1.6.3 The First Pass operation will require vehicle documentation and load tickets per
FEMA Public Assistance reimbursement. The contractor shall also perform the
"Second Pass" operation.
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1.6.4 Debris Removal from Private Property — Removal of debris beyond public right of
way as necessary to abate imminent and/ or significant threats to the public health
and safety of the community Should an imminent threat to life, safety, and health
to the general public be present on private property, the Contractor, as directed by
the City, will accomplish the removal of debris from private property, to include
private roadways. Contractor shall not remove debris from private property and
roadways unless approved by the City. All private roadway abatement should be
tracked and logged separately from public right of way removals.
1.6.5 Eligible ROW Construction and Demolition (C&D) or Municipal Solid Waste
(MSW) Debris Removal E Work consists of the collection and transportation of
Eligible C&D or MSW debris on the Public ROW or private property to a City
approved TDSR site or City designated final disposal site.
1.6.6 Eligible Demolition, Removal and Transportation of Structures Work consists of
the demolition of structures on public property or private property, as directed by
the City, obtaining necessary permits and hauling the resulting debris to a City
designated final disposal site.
1.6.7 Removal of Eligible Hazardous Trees and Limbs Work consists of removing
Eligible hazardous trees and limbs and placing them on the safest possible location
on the City ROW for collection under the terms and conditions of Element 1,
Eligible ROW Vegetative Debris Removal. GPS X and Y coordinates as well as
photographs prior to removal and post removal are required for reimbursement by
FEMA.
1.6.8 Eligible Household Hazardous Waste (HHW) Removal, Transport and Disposal -
Work will consist of removal, transportation and disposal of Eligible household
hazardous waste.
1.6.9 Eligible Abandoned Vehicle/ Vessel Removal Work consists of removal of Eligible
Abandoned Vehicles in areas identified and approved by the City and subsequently
transported to a City approved staging area.
1.6.10 White Goods — The Contractor may expect to encounter white goods available
for disposal. White goods will constitute household appliances as defined in the
Florida Administrative Code. The Contractor will dispose of all white goods
encountered in accordance with applicable Federal, State and local laws.
1.6.11 Eligible Electronic waste Item Removal — Work consists of the recovery and
disposal (or recycling) of televisions, computers, computer monitors, etc. unless
otherwise specified in writing by the City.
1.6.12 Eligible Dead Animal Carcasses — Work consists of the recovery and disposal of
dead animal carcasses.
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1.6.13 Hazardous Tree Stumps — The Contractor shall remove all stumps that are
determined to be hazardous to public access and as directed by the City. Stumps
shall be hauled to DMS where they shall be inspected and categorized by size. GPS
X and Y coordinates as well as photographs prior to removal and post removal are
required for reimbursement by FEMA.
1.6.14 Fill Dirt — The Contractor shall place compacted fill dirt in ruts created by
equipment, holes created by removal of hazardous stumps and other areas that
pose a hazard to public access upon direction of the City.
1.6.15 Canals, Streams and Conservation Areas — The Contractor shall coordinate with
the appropriate local, state, or federal agencies with jurisdictional authority to
remove debris in natural or manmade waterways.
1.6.16 The contractor shall assist in the site set-up for the Debris Management Site
(DMS) with pre -use photos and documentation and close the site with post use
activities and clean-up.
1.6.17 As part of the Disaster Debris Management Site (DDMS) operation, the
contractor shall provide equipment to manage the piles, ensure erosion control and
segregation of the debris piles.
1.6.18 Contractor shall provide an inspection tower for the monitor to view the inside of
the trucks to determine the percent of load.
1.6.19 Management and operation of storage and debris reduction sites to accept,
process, reduce, incinerate (with City approval) and dispose of event related
debris.
1.6.20 Tree trimming, tree topping, tree removal, stump grinding, grubbing, clearing,
hauling and disposal.
1.6.21 Providing all permits and services necessary for the containment, clean up,
removal, transport, storage, testing, waste debris reduction, treatment and/or
disposal of hazardous and industrial materials, including white goods, resulting
from the events.
1.6.22 Removal of sand and earthen materials from roads, street, and rights -of -way.
1.6.23 The contractor work and hauling hours will be performed during the visible
daylight hours unless otherwise authorized by the City and the contractor may
work seven (7) days a week for the First and Second Pass operations.
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1.6.24 The contractor shall have at least one safety officer on duty at all times during the
active operations of the removal, hauling and grinding operations.
1.6.25 The contractor shall ensure all vehicles and equipment operating on city streets are
in compliance with all Federal, State and local laws and regulations.
1.7 Debris processing activities include, but are not limited to:
1.7.1 Temporary Debris Staging and Reduction Site (TDSRS) — The Debris
Monitoring Team, as assigned by the City, will determine the minimum number of
sites required for each storm event. The City will designate the TDSRS to be
activated.
1.7.2 The City has two pre -approved DMS locations at the Sebastian Municipal Airport
These two sites will be activated in event of an approach storm and the City will
obtained the approval letters from the DEP to open these Debris Management Site
(DMS) at the Sebastian Airport.
1.7.3 Preparation, maintenance and operation of the DMS facilities are entirely the
Contractor's responsibility.
1.7.4 Preparation and maintenance of facilities shall include maintenance of the DMS
approach and interior road(s) for the entire period of debris hauling, including
provision of rock for any roads that require stabilization for ingress and egress.
Each facility shall include an inspection tower or lift sufficient for a minimum of
three (3) inspectors for the inspection of all incoming and exiting loads. The
contractor will be responsible for obtaining any required permits, which shall be
paid at cost by the City. At the City's discretion, owned rights of way or other
entity owned property could be provided for temporary storage of debris.
1.7.5 DMS Debris Removal Operations Plan and Environmental Protection Plan. This
plan is to address site setup, pre -use activities, post -use activities and operational
activities. The plans will also include pre and post video and other checklists to
assure proper management of the site. Once the debris management site is selected
for use, the contractor will provide a Site Management Plan. Three (3) copies of
the plan are required. The plan shall be drawn to a scale of V = 50' and address
following functions:
1.7.5.1. Access to the DMS site
1.7.5.2. Site preparation clearing, erosion control, grading and pushing piles to
maintain access
1.7.5.3. Traffic control procedures, if needed
1.7.5.4. Safety
1.7.5.5. Segregation of debris
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1.7.5.6. Location of ash disposal area, hazardous material containment area,
contractor work area, and inspection tower
1.7.5.7. Location of incineration operations, grinding operation. Burning
operations will not be permitted
1.7.5.8. Location of existing structures or sensitive areas requiring protection
1.7.5.9. Restoration of site
1.7.6 All debris operation shall be processed in accordance with local, State and Federal
law, standards and regulations and will comply with FEMA Public Assistance
program for Federal Funding. Processing shall include, but is not limited to,
reduction by grinding and/ or incineration when approved by the City. Prior to
reduction, all debris shall be segregated between vegetative debris, construction
and demolition debris, recyclable debris, white goods and hazardous waste.
1.7.7 Generated Hazardous Waste Abatement — Abatement of hazardous waste
identified by the City is to be disposed of in accordance with all applicable Federal,
State, and local laws, standards and regulations.
1.7.8 Debris Disposal — Disposal of all eligible debris, reduced debris, ash residue and
other products of the debris management process is to be in accordance with all
applicable Federal, State, and local laws, standards and regulations. The
Contractor shall be responsible for paying all landfill tipping fees and provide all
required documentation to the City needed to receive eligible reimbursement
through FEMA Public Assistance Program and any State requirements for
matching fund for such fees.
1.7.9 Assist the City and Debris Monitoring Staff in the following:
1.7.9.1. Monitoring multiple contractors and multiple trucks delivering
materials to the DMS.
1.7.9.2. Verify that each truck that delivers to the DMS matches its manifest
load ticket — truck and maximum capacity will be measured,
certified and then labels placed on each truck showing capacity.
1.7.9.3. Make sure load is properly secured for transport.
1.7.9.4. Photograph of each loaded truck bed and attach photograph to truck's
manifest ticket or link with digital photographic records, as applicable.
1.7.9.5. Review trucks manifest and observe the truck bed to confirm that the
truck was loaded to capacity or as described on manifest ticket, and
completely empty on departure.
1.7.9.6. Maintain manifest tickets in an organized manner for proper record
review and storage. Initial load tickets before permitting truck to leave
the DMS check -in area to empty its load.
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1.7.9.7. Document location of origin of debris.
1.7.9.8. Troubleshoot questions and problems at the DMS and identify issues
that could impact eligibility for cost reimbursements.
1.7.9.9. Remain in contact with the central office/ staging operation command
center.
1.7.9.10. Perform other duties as directed by City personnel, e. g. conduct final
inspections and issue closeout reports.
1.8 Documentation Management and Support activities include, but are not limited to:
1.8.1 Assisting the City in preparation of FEMA and State reports for reimbursement,
including training of City/Department employees and review of documentation
prior to submittal.
1.8.2 Working closely with County and State Emergency Management, FEMA, and
other agencies to ensure that debris collection, debris disposition and all supporting
data meet each agency's requirements for reimbursement eligibility.
1.8.3 Providing lift equipment or viewing tower at the DMS for site monitors, load
tickets, field inspection reports and other data sufficient to provide substantiation
for FEMA and State reimbursement.
1.8.4 The contractor shall supply pre -numbered 5-part debris load tickets to the City for
the entire project and each ticket shall include date & time, ticket number, hauler
name, truck number, load location, truck capacity, site of collection, dump site
location. Debris classification and estimate percentage of debris.
1.8.5 The contractor debris operation shall comply with FEMA Public Assistance
Program for clearing, hauling, and reduction by grinding. Prior to any reduction,
all debris shall be segregated at the DMS by vegetation, C&D, white goods,
recyclable, and hazardous waste.
1.8.6 The contractor shall be responsible for the hauling of the grinded materials or other
materials to the designated landfill and the contractor shall be responsible for
paying all landfill tipping fees and provide all required documentation to the City as
required to receive reimbursement through FEMA Public Assistance Program for
such fees.
1.8.7 The contractor shall assist in the removal of any abandoned vehicles and vessels
which are blocking street ingress and egress for public use area.
1.8.8 Documentation and Recovery Process — The Contractor will provide the
following assistance in addition to debris removal:
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1.8.8.1. Recovery process documentation — create recovery process
documentation plan
1.8.8.2. Maintain documentation of recovery process
1.8.8.3. Provide written and oral status reports as requested to City Debris
Monitoring Personnel
1.8.8.4. Review documentation for accuracy and quantity
1.8.8.5. Assist in preparation of claim documentation.
1.9 Additional support may include providing technical expertise, guidance, and
participation in the following areas:
1.9.1 Damage assessment to include plan development, procedure development, staff
training and staff augmentation.
1.9.2 Comprehensive mitigation program to include mitigation plan, staff training, cost
benefit analysis, project management, environmental review, and staff
augmentation.
1.9.3 Develop debris plan to include staff training.
1.9.4 Provide technical support and assistance in developing and dispersing public
information.
1.9.5 The contractor can utilize mechanical frontend loader or skid -steer for the loading
of debris or use a standard truck mounted grabbing device.
1.10 Mobilization -Emergency Debris Road Clearance
1.10.1 The Contractor shall mobilize management staff to the City within twelve (12)
hours following notification of need.
1.10.2 The Contractor shall accomplish the cutting, tossing and/or pushing of debris from
the primary transportation routes as identified by and directed by the City. This
operational aspect of the Scope of Services shall be for the first seventy (70) work
hours after an Event and the Notice to Proceed. Once this task is accomplished, or
is sufficiently underway, the following tasks may begin as required.
1.11 Mobilization -Debris Removal / TDSRS Management
The Contractor shall mobilize personnel and equipment for this task and shall be fully
mobilized to begin debris removal operations within 72 hours following the day of the
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disaster. Debris Removal work within the City will be prioritized by the City of Sebastian.
1.12 Debris Removal From Public Rights Of Way
As identified by and directed by the City, the Contractor shall accomplish the pick-up and
hauling of all eligible debris to the designated Temporary Debris Storage and Reduction
Sites (TDSRS's) from public rights -of -way; and shall maintain debris work sites to
appropriate use standards, safety standards and regulatory requirements.
1.13 Demolition Of Structures, Debris Removal From Private Property (Right Of Entry
Program) And Publicly Owned Property (Other Than Rights Of Way)
Should an imminent threat to life, safety and health to the general public be present on
private property or publicly owned property as referenced above, the Contractor as
identified by and directed by the City, will accomplish the demolition of structures and the
removal and relocation of the debris to the public rights -of -way. This service shall
commence upon receipt by Contractor from the City the completed right of entry forms,
hold harmless agreements, the non -duplication of benefits agreements, an address specific
task order and the physical marking of each structure by the City. The Contractor will
place all debris collected through this process in the public rights -of -way where the above
Scope of Services (Debris Removal from Public Rights -of -Way) shall commence. The City
feels that it is in the best interest of the health and safety of its citizens to provide this
service. All debris removed from private rights -of -way should be separately tracked and
logged.
1.14 Damage To Roadways, Rights Of Way And Private Property
1.14.1 Until final acceptance of the work by the City, it shall be under the charge and care
of the contractor and he shall take every necessary precaution against injury or
damage to property by the action of the elements, or from any other cause
whatsoever. The contractor shall rebuild, repair, restore and make good, at his
own expense, damages to any portion of properties before its completion and
acceptance.
1.14.2 Final cleanup, before the contract is considered complete, all rubbish and unused
material due to, or connected with, the work must be removed and all premises,
rights of ways, and lands left in a condition satisfactory to the City. All property,
public or private, disturbed or damaged, during the execution of the work shall be
restored to its former condition. Final payment will be withheld until such work is
accomplished.
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1.15 Safety And Protection
1.15.1 The contractor shall furnish and install all necessary equipment and facilities for the
protection of the workers and the safety of the public and shall carry on this work
in a manner best calculated to avoid injury to the public or to the workers.
1.15.2 Protection of Adjacent Property and Utilities: The contractor shall conduct his
work in such a manner as to avoid damage to adjacent private or public property
and shall immediately repair or pay for any damage incurred through his
operations. The contractor shall take cognizance of all existing utilities and he shall
operate with due care in the vicinity of such utilities and shall immediately repair or
have repaired at no additional costs to the owner any breakage or damage caused
by his operation. Should the owner be required to make such repairs, the cost of
such repairs shall be deducted from the contract price.
1.16 Mechanically Loaded
All debris shall be mechanically loaded and reasonably compacted into trucks and trailers.
1.17 Subcontractors
1.17.1 The contractor shall perform with its own organization contract work amounting
to not less than 30 percent (or a greater percentage if specified elsewhere in the
contract) of the total original contract price, excluding any specialty items
designated by the City.
1.17.2 The Contractor shall provide the City with an updated list of all subcontractors
including phone numbers of contact personnel.
1.17.3 Prior to the City assigning work, the Contractor shall provide the City with an
affidavit from each subcontractor stating there is a signed contract between the
Contractor and subcontractor.
1.17.4 The City may, at its discretion, limit the number of subcontract firms' workers
under the prime or sub -prime contractor at its sole discretion to ensure safety and
quality of work provided.
1.17.5 In its proposal to the City, the Contractor will provide information as to what
percentage of work described herein will be subcontracted.
1.18 Costs For Scope Of Work
1.18.1 Measurement and Payment for Gathering, Pick-up and Hauling to TDSRS;
Processing of Debris from Public Rights of Way; Hauling of Debris from TDSRS
to Final Disposal Site.
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1.18.2 The Contractor will not be compensated for disposing of any material not defined
as eligible debris. The Contractor and City will inspect each load to verify the
contents are in accordance with the accepted definition of eligible debris. If any
load is determined to contain material that does not conform to the definition of
eligible debris, the load will be ordered to be deposited at another landfill or
receiving facility and no payment will be allowed for that load; and, the
Contractor will not invoice the City for such loads. For each suitable load picked
up, hauled, and processed, a record of the cubic yards will be recorded by the
Contractor and City on numbered tickets supplied by the Contractor. Copies of
each load record will be available to the Contractor and the City's designee on site.
Each invoice shall contain verification of each cubic yardage load ticket and also
contain a summary sheet indicating, by day, the individual verified load receipt and
invoice amounts. The City may temporarily remove any disputed amount line items
in the bill from the invoice for review. Disposal costs (Landfill Tipping Fees) shall
be the responsibility of the City.
1.19 Modification Of Work
1.19.1 The City reserves the right to make changes in the work, including alterations,
reductions therein or additions thereto. Upon receipt by the Contractor of the
City's notification of a contemplated change, the Contractor shall:
1.19.1.1. Provide an estimate for the increase or decrease in cost due to the
contemplated change.
1.19.1.2. Notify the City of any estimated change in the completion date.
1.19.1.3. Advise the City, in writing, if the contemplated change shall affect
the Contractor's ability to meet the completion dates or schedules
of this contract.
1.19.2 Upon written instruction by the City, the Contractor shall suspend work on any
portion of the work affected by a contemplated change, pending the City's
decision to proceed with the change.
1.19.3 If the City elects to make the change, the City shall issue a Contract Amendment
or Change Order and the Contractor shall not commence work on any such change
until such written amendment or change order has been issued and signed by each
of the parties.
1.20 Final Payment
It is anticipated that for a Category 3 (or less) hurricane that work shall be complete within
sixty (60) days of initial Notice to Proceed. More severe storms are anticipated to take
longer to complete.
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In order for both parties herein to close their books and records, the Contractor will clearly
state `final invoice' on the Contractor's final/last billing to the City. This certifies that all
services have been properly performed and all charges and costs have been invoiced to the
City of Sebastian. Since this account will thereupon be closed, any and other further
charges, if not properly included on this final invoice, are waived by the Contractor.
1.21 Staffing Requirements — Contractor
1.21.1 The Contractor represents that it has, or will secure at its own expense, all
necessary personnel required to perform the services under this Contract. Such
personnel shall not be employees of or have any contractual relationship with the
City.
1.21.2 All of the services required herein under shall be performed by the Contractor or
under its supervision, and all personnel engaged in performing the services shall be
fully qualified and, if required, authorized or permitted under state and local law to
perform such services.
1.21.3 Each processing site shall have a temporary roofed shelter or canopy erected for
the comfort of support staff and personnel from weather conditions.
1.21.4 Each processing site shall have at least two portable sanitary units (porta-potties)
that are clean and regularly maintained throughout the contract period. The
Contractor shall keep an adequate supply of toilet paper in each unit.
1.21.5 The Contractor warrants that all services shall be performed by skilled and
competent personnel to the highest professional standards in the field.
1.22 Staffing Requirements — City
1.22.1 The City reserves the right to immediately remove any personnel with or without
cause that are deemed unsuitable for the City's recovery effort. Personnel subject
to removal under this clause are City staff full and part-time or temporary, Primary
Contractor staff-, sub -contractor staff.
1.22.2 The City will provide a Storm Debris
Liaison between City staff FEMA and
City's interest in the entire storm debris
contract compliance.
1.23 Minimum Level Of Service
Removal Project Coordinator to act as
Contractor. This person will oversee the
removal operation and assure FEMA and
1.23.1 The Contractor shall provide the City multiple estimated minimum levels of service
commitments at the time of a "declared emergency" by the City. These multiple
commitments shall include, but shall not be limited to, mobilization schedules,
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estimated number of calendar days for completion and resource designations. The
multiple commitments shall also be commensurate with the required minimum level
of service for varying degrees of severity of the event. The determination as to
which minimum level of service commitment is implemented shall be the
responsibility of the City. This shall be based on the actual severity and impact of
the event.
1.23.2 The minimum level of service for debris removal for the operation shall meet
FEMA standards for clearing debris, removal of any hanging branches and final
disposal of material from the DMS.
1.24 Performance Remedy Notification
Failure of the Contractor to meet the minimum level of service commitments, once debris
management services commence, shall result in the issuance of a Performance Remedy
Notification from the City to the Contractor. Once this date and time stamped notification
is issued, the Contractor shall have a twenty-four (24) hour period in which to respond (in
writing) and take corrective action. Failure to do so may result in the assessment of
liquidated damages against the Contractor or its Surety.
1.25 General Requirements
REPORTING - The Contractor shall submit a report to the City by close of business
each day for the term of the contract. Each report shall contain, at a minimum, the
following information:
• Contractor's Name
• Report Date
• Location of completed work
• Location of work for next day
• Daily and cumulative hours for each piece of equipment and crew
(Emergency Clearance)
• List of roads that were cleared (Emergency Clearance)
• Number of Crews (including number of trucks and loading equipment)
• Daily and cumulative totals of debris removed, by category
• Daily and cumulative totals of debris processed, to include method(s) of
processing and disposal location(s)
• Daily estimate of hazardous waste debris segregated, and cumulative amount of
hazardous waste placed in the designated holding area
• Number of hazardous trees and hanging limbs removed
• Problems encountered or anticipated
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1.26 Dumpsites (TDSR Sites)
1.26.1 The Contractor shall use only debris dumpsites designated by the City of
Sebastian, unless otherwise approved by the City of Sebastian. The Contractor
shall haul vegetative debris to the site designated for vegetative debris and
construction and demolition and mixed debris to the site designated for
construction and demolition. The Contractor shall haul hazardous waste debris to
the site designated for hazardous waste.
1.26.2 The dumpsite operator/contractor will direct all dumping operations. The
Contractor shall cooperate with the dumpsite operator/contractor to facilitate
effective dumping operations.
1.26.3 The City makes no representations regarding the turn -around time at the
dumpsites.
1.27 Other Considerations
1.27.1 The Contractor shall supervise and direct the work, using skillful labor and proper
equipment for all tasks.
1.27.2 Safety of the Contractor's personnel and equipment is the responsibility of the
Contractor. The Contractor shall pay for all materials, personnel, taxes, and fees
necessary to perform under the terms of this contract.
1.27.3 The Contractor must be duly licensed in accordance with the state and local
statutory requirements to perform the work. The Contractor shall obtain all
permits necessary to complete the work. The Contractor shall be responsible for
determining what permits are necessary to perform under the contract. Copies of
all permits shall be submitted to the City of Sebastian.
1.27.4 The Contractor shall be responsible for taking corrective action in response to any
notices of violations issued as a result of the Contractor's or any subcontractors'
actions or operations during the performance of this contract. Corrections for any
such violations shall be at no additional cost to the City of Sebastian.
1.27.5 The Contractor shall be responsible for removing all of the contractor's equipment
from the public and private property that was used under this contract.
1.27.6 The Contractor is not permitted to store equipment or trucks on public property
without the approval of the City of Sebastian.
1.27.7 There shall be no overnight parking or camping on public property without the
approval of the City of Sebastian.
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1.27.8 The Contractor is encouraged to employ experienced and qualified local sub-
contractors to include Disadvantaged Business Enterprises (DBEs)
1.28 Equipment
1.28.1 The Contractor shall provide all equipment necessary to prepare the site(s),
stockpile the debris, feed the grinder(s), air -curtain incinerator(s), remove the ash
from the incinerator(s), load and haul for disposal of all non-grindable or non -
burnable debris and ash residue, and any other equipment which may be necessary
for the performance of this contract.
1.28.2 Prior to commencing debris reduction and disposal operations, the Contractor shall
present to the City of Sebastian, for approval, a detailed description of all
equipment to be used for debris handling, sorting, processing, incinerating,
loading, and hauling, stating brand name, model, and horsepower, (including all
air -curtain incinerators).
1.28.3 All trucks and other equipment must be in compliance with all applicable federal,
state, and local rules and regulations.
1.28.4 Any equipment that is hauling debris to the designated reduction site shall be
capable of self -dumping or removing its load without assistance from other
equipment.
1.28.5 Sideboards or other extensions to the bed are allowable provided they meet all
applicable rules and regulations, cover the front and both sides, and are
constructed in a manner to withstand severe operating conditions. The sideboard
extensions shall be braced with metal reinforcing. The overall height of the hauling
vehicle shall not exceed 13 feet 6 inches above the ground. All extensions are
subject to acceptance or rejection by the City of Sebastian.
1.28.6 Damaged sideboards must be repaired prior to arriving at the dumpsite. All trucks
utilized in hauling debris shall be equipped with a tailgate that will effectively
contain the debris on the vehicle while hauling and also permit the vehicle to be
loaded to capacity. Gaps in the tailgate greater than two (2) inches will not be
permitted. The tailgates shall be secured along the edges with fasteners of
sufficient strength to securely hold the tailgate closed during transit. Rubber
bungee cords will not be permitted.
1.28.7 The Contractor, prior to use, will inspect all equipment to ensure all requirements
are met and it is in good overall condition. The City reserves the right to refuse
equipment that is deemed unsafe or inadequate.
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1.28.8 All equipment used for hauling debris shall be measured and marked for its load
capacity. The Contractor shall supply pre -approved measurement forms for each
hauling container used under this contract.
1.28.9 Prior to commencing debris removal operations, the Contractor shall present to the
City, and the monitoring team, all trucks or trailers that will be used for hauling
debris, for the purpose of determining hauling capacity. The hauling capacity will
be based on the interior dimensions of the hauler's container and rounded down to
the nearest whole cubic yard.
1.28.10 Hauling capacity, in cubic yards, will be recorded and marked on each truck or
trailer with permanent markings. Each truck or trailer will also be uniquely
numbered for identification with a permanent marking.
1.28.11 Trucks and trailers designated for use under this contract shall be equipped with a
placard on the driver's side of the hauling container. The placard shall state the
Contractor's name, the sub -contractors name, individual and unique identification
number, and the total capacity in cubic yards of the hauling container.
1.28.12 The Contractor shall finish these signs. All signs shall be removed prior to
performing work other than activities associated with this contract.
1.28.13 Equipment used under this contract shall be rubber tired and sized properly to fit
loading conditions.
1.28.14 Excessively large loading equipment (3 CY and larger) and non -rubber -tired
equipment must be approved by the City of Sebastian.
1.28.15 Hauling containers shall be a minimum of 15 cubic yards in volume unless
approved by the City of Sebastian.
1.28.16 Trailer type haulers shall be equipped with either tandem axles and/or dual tires, a
minimum of four (4) tires are required on all trailers. The GVWR shall be a
minimum of 10,000 lbs. on all trailers. All trailers must have a legible
manufacturer's identification plate with ratings.
1.28.17 Trucks or equipment that are designated for use under this contract shall not be
used for any other work during the working hours of this contract. The
Contractor shall not solicit work from private citizens or others to be performed in
the designated work area during the period of this contract. Under no
circumstances will the Contractor mix debris hauled for others with debris hauled
under this contract.
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1.29 Load Tickets
1.29.1 A five (5) part Load Ticket will be used for recording volumes of debris removed
and processed. At a minimum each ticket will contain the following information:
• The City Debris Load Ticket (as a title)
• Contractor Name
• Ticket Number
• Load Site Location
• Date
• Load Site Zone
• Truck (Container) Number
• Capacity (Container)
• Total Debris Volume (Quantity)
• Dump Site Name (Location)
• Debris Classification (Vegetation, C&D, Mixed, Other)
• Pass Classification (1st, 2nd or subsequent)
• Comment Section
• Verification Signature Lines (Load Site, Dump Site Monitors and
Contractor)
1.29.2 A City Load Site Monitor will issue a load ticket to the hauler prior to departure
from the loading site. Upon arrival at the dumpsite, the vehicle operator will give
the five copies to the City Disposal Site Monitor. The City will validate, retain one
copy, and give one copy to the driver, and three copies to the Contractor, (one
copy for the sub -contractor and two copies for the prime contractor).
1.29.3 The Debris Removal Contractor will not be permitted to unload the debris at a
TDSR/dump site without an approved Load Ticket that was supplied by their
assigned monitor.
1.29.4 The Contractor will not receive a Load Ticket for any loads that were not
observed by a Load Site Monitor during loading without the approval of the City
of Sebastian.
1.29.5 The Debris Removal Contractor shall supply all Load Tickets for the use of
tracking the loads into the TDSR sites. The TDSR Site Management Contractor
shall supply all Load Tickets for the use of tracking the final haul out of processed
debris.
1.29.6 A City Dump Site Monitor will determine the total cubic yards of material received
by visual inspection of the load. Trucks with partial loads will be adjusted down
during this visual inspection by the City of Sebastian. Load measurements will be
documented on Load Tickets.
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1.29.7 The Contractor shall keep a daily updated log, in each TDSR site inspection tower,
of all loads received, including the total volume of debris in each load.
1.29.8 The Contractor shall provide a copy of all daily log sheets at the end of each
business day.
1.30 Traffic Control
1.30.1 The Contractor shall be responsible for control of pedestrian and vehicular traffic
in the work area. The Contractor shall provide all flag persons, signs, equipment,
and other devices necessary to meet federal, state, and local requirements. The
traffic control personnel and equipment shall be in addition to the personnel and
equipment required in other parts of this contract. At a minimum, one flag person
shall be posted at each entrance to the work area to direct traffic.
1.30.2 The contractor shall be responsible for traffic control during operations performed
by the contractor's personnel and/or subcontractors. Traffic control shall be in
conformance with the Federal Highway Administration, Manual on Uniform
Traffic Control Devices, latest edition and the Florida Department of
Transportation Roadway and Traffic Design Standards, latest edition.
1.30.3 The Contractor must be qualified and provide the City with copies of certifications
to conduct traffic control operations on roads.
1.30.4 The foregoing requirements are to be considered as minimum and the Contractor's
compliance shall in no way relieve the Contractor of final responsibility for
providing adequate traffic control devices and methods for the protection of the
public and employees throughout the work areas.
1.31 Hazardous Waste Spills — If Applicable
1.31.1 The Contractor shall be responsible for reporting to the City and cleaning up all
hazardous materials or waste spills caused by the Contractor's operations at no
additional cost to the City of Sebastian.
1.31.2 Immediate containment actions shall be taken as necessary to minimize effect of
any spill or leak. Cleanup and reporting shall be in accordance with applicable
federal, state, and local laws and regulations.
1.31.3 Spills shall be reported to the Florida Department of Environmental Protection
(FDEP) — State Warning Point and the City immediately following discovery. A
written follow-up report shall be submitted to the City no later than 7 days after
the initial report. The written report shall be in narrative form, and as a minimum
shall include the following:
1.31.3.1. Description of the material spilled (including identity, quantity,
manifest number, etc.).
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1.31.3.2. Determination as to whether or not the amount spilled is EPA/FDEP
reportable, and when and to whom it was reported.
1.31.3.3. Exact time and location of spill, including description of the area
involved.
1.31.3.4. Receiving stream or waters.
1.31.3.5. Cause of incident and equipment and personnel involved.
1.31.3.6. Injuries or property damage.
1.31.3.7. Duration of discharge.
1.31.3.8. Containment procedures initiated.
1.31.3.9. Summary of all communications the Contractor has had with press,
agencies, or Government officials other than the City of Sebastian.
1.31.3.10. Description of cleanup procedures employed or to be employed at the
site, including disposal location of spill residue.
1.32 OTHER
1.32.1 The Successful Proposer will appoint one of their employees as the key contact for
approval by the City's Project Manager.
1.32.2 It is the City's belief that the service required is adequately described herein.
Therefore, any negotiated contract, which may result from this RFP, will include
the entire effort required of the proposer to provide the service described
REST OF PAGE INTENTIONALLY LEFT BLANK
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Exhibit `B"
Price Proposal
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441
RC
EMERGENCY SERVICES
,!Rtr1k.1"g Back.
500 South Australian Avenue • Suite 600
West Palm Beach, FL 33401
t, (ssa) 721-4372 Q (504) 482-2852
• >�, - � www.dreusa.com
.$ ,j FL License No. CRC1331307
REQUEST FOR PROPOSAL
Disaster Recovery Debris Removal
RFP No. 24-07
April 22, 2024 • 4:00 PM
Cost Proposal
City of Sebastian
PREPARE RESPOND RECOVER
Points of Contact
Jay Gunter
Regional Manager
Jgunter@dreusa.com
0 Kristy Fuentes
t : Vice President of Compliance and Administration
Kfuentes@dreusa.com
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DocuSign Envelope ID: 43E29230F59B-4992-922F-UMD03C2062
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wMZ)sadment
*.
E BAST IAN
3e29 M'Mr Street
Sebastlan,rL33959
AS
ma3e3
CENTENNIAL CELEBRATION
SCHEDULE OF ITEMS EMERGENCY DEBRIS REMOVAL SERVICES
Bid p24-07-RFP
Bid The: Disaster Debris Removal
Previous I I I
tm
nadar
CC
n
IUnit
Price
IExtended Priem
EM
EMERGENCY DEe3 ROVAL SERVICES SCHEDUOF LE
'Unit Prices listed are placeholtlers to determine RFP Cost Proposal Points—
Vegetative Debris Collect and Haul
i I I (Loading and Hauling Vegetative Debts I
Right of Way ))1.t5) to I
Cubic Yard iCYi I 1 I
NIA
I S
8.981
$ 8.98I
Deb s Management SRO
I
C&D Debris Collect and Haul
8 I 2 (Loading and Hauling CSD Caere I
Right of Way IMS) to I
Cubic Yard (CY) I 1 I
NIA
I $
8.98
I $ 8.98
Debris Management SRO (DFrom
Manacernent and Reduction
3 3 Grinding/Chipping Vegetative Debits
CY I NIA
NIA
$
4.12
S 4.12
3 4 Air Curtain Burning Vegetative Debtls
CY I NIA
N/A
$
2.42
$ 2.42
NEW 5 Open Burning Vegetative Debra
CY I NIA
WA
S
1.82
$ 1.02
NEW 6 Compacting Vegetative Debts
CY 1 NIA
NIA
$
0.50
$ D.50
NEW 2 Debts Preparation, Management. and
CY 1 NIA
NIA
S
Im
$ In
Segregation at Oeixts Management Site
OMS Management - Includes piling up
2 8 debts, slabilidng surface, erosion control
Per Hour 1 NIA
NIA
$
1.00
S IN
measures and a toear or lift for monitor.
DocuSign Envelope ID: 43E29230-F59B-4992-922F-E234D0302062
Fararce Dena".
' eatma n
Sus M., sweet
v
'Nr
Seleavlan, 3t2rZ
�SEBASTIAN
Intl US 8331
CENTENNIAL CELEBRATION
SCHEDULE OF ITEMS EMERGENCY DEBRIS REMOVAL SERVICES
Bid a:24-0T-RFP
Bid Title: Disaster Debris Removal
PRYI I New I Description I
unit
I OTY Origin/Destination I
Criteria
I
Unit Price I
Extended Price
Item No. Item No
Tree CiDerations
Hazardous Stump Removal
Remove Hazardous Tree, place in
24'-48-
S
150.00
$ 150.00I
5 9 (Including GPS coordinates and
Slump
1 ROW for Vegetative Debris Cali..:
phpMgraphs before and after removal)
and Haul
>48'
$
250,00
$ 250.00I
Hazardous Limb Removal
Remove Hazardous Limb, place in
> r
S
88.50
S 88.50
6 10 (Including GPS coordinates and
Tree
1 ROW for Vegetative Debris C._.,..-
photographs before and after removal)
and Haul
8'-<17
$
98.50
S 98.51)
tr-<24'
S
95.00
$ 95,00I
""'rings Tree Removal
Remove Haze Tree, place in
GPS coordinates and
T 11
Tree
1 ROW for Vege we DebM1s Co9M I
24' -- 38'
S
165.00
$ 165.00
photographs
phWographs befog and after removal)
d Ha
and Haul
36'&>
$
225.00
S 225.00I
Vegetative Debris Final Disposal
4 12 0-15 Miles
CuNC Yard ICY)
1 From ROW or GAS to Final
WA
$
3.98
S 198
Disposal
4 13 16 Mlles
Cubic Yard (CY)
1 From ROW or DMS to Final
N/A
$
4.18
$ 4.181
Disposal
4 14 31430 MO.
Cubic YeN ICY)
1 From ROW or OMS to Final
Ni
$
428
$ 4.28
Dism"I
4 15 >60 Miles
Cubic YaN (CY)
From ROW or DMS to Final
t
N/A
$
4.38
$ 438I
Disposal
C&D Final Dlcnral
9A I I0.15 Mlles I
Cubic Yard (CY)
1 I From ROWDlsp DMS to Final I
NIA
$
422
$ 422I
DocuSign Envelope 10: 43E29230-F59B 4992-922F-E234D03C2062
Aft CENTIALS NTEBAON
SELE IRA,N
SCHEDULE OF ITEMS EMERGENCY DEBRIS REMOVAL SERVICES
Blid #:24-0I-111
Bid True: Disaster Dei Removal
Previ0ua I Hew
Item No. Item No. Description
8A 12 16-30 Miles
8A is 31-60 Were
8A 19 a80 Mlles
Fill Depanmem
irmomment DM..
ID25 Mal. Street
Sebania., aL 3295E
(722) 3MB231
Unit
I OTY I
Ori9iN0estmallon I
Crull
UnR Price
Extended! Pi
Cubic YaN (CY)
1
From ROW or DMS to Final
WA
E 5.22
$ 5.22
Disposal
Cubic Yard (CY)
1
From ROW or DMS to Final
WA
S 6.22
S 6.22
Disposal
Cubic Yard (CY)
1
From ROW or DMS 0 Final
WA
E 6.98
$ 6.98
Disposal
DaouSign Envelope ID: 43E29230-FS9O.4992.922F-E234D03C2062
SEBASTRIA,N E
SCHEDULE OF ITEMS EMERGENCY DEBRIS REMOVAL SERVICES
Bid#:24-07-RFP
Bid The: Disaster Debris Removal
Prevlom Naw DescriptionItem No. Item No.
Unit I CITY I OriginlDesUnation
Specialty Removal
10 20 Cleaning and clearing of catch basins and Each 1 NIA
Inlets.
White Goods Hauling, evacuation of From ROW W Final Disposal
11 21 Fre0NreOlgerants and Final Recycling I Each 1
Disposal From ROW Is MIS to Final
Disposal
13 22 Electronic Waste(E-Waste) Each 1 From ROW to Final Disposal
14 23 Removal of abandoned vehicles or vessel. Each 1 NIA
handreelm to City approved storage area.
Finance Dh,mreM
PmFvrementDMpan
1225 Main Street
SebartWn,F133959
("21381
Croons
I Unit Price
I Extended
Price
4' x 4'
$ 50.00
$
50.00
V x 8'
$ 75.00
$
T5.00
I x 10'
$ 100.00
$
100.00
20' x 20'
$ 200.00
$
200.00
NIA
$ 70.00
$
70.00
NIA
$ 80.00
$
60.00
NIA
$ 15.00
$
15.00
Passenger Car
$ 150.00
$
150.00
Single Axle
$ 150.00
$
150.00
Double Axle
$ 150.00
$
1W.00
Vessel 10-26 Fast
$ 00.00
$
500.00
Vessel 27 to 40 Feet
$ 760.00
$
150.00
Vessel to over W Feet
$ 1.500.00
$
1,500.00
DccuSign Envelope ID:43E29230-F59B4992-922F-E234Dg3C2062
�IALSEEBASETIRA,N
SCHEDULE OF ITEMS EMERGENCY DEBRIS REMOVAL SERVICES
Bid p:24-02-RFP
Bid The: Disaster Debris Removal
Previous
I New
I Description
I
Unit
Item No.
Item No.
15 24 Removal and disposal of Animal Carcasses
Per Pound
(weight @ removal)
NEW 25 Removal and disposal of Putrescent Waste
Per Pound
(weight @ removal)
16 26 Seaweed Cable;CY
1T 27 Sand Screening
CY
18 28 Rock, Sand, Soil Silt and Sediment (i.e.
CY
Eathen Debris)
19 29 Disposal/Tipping Fees Actual Costs
OTY
I Origin/Destination
1
N/A
1
N/A
1
ROW to Final Disposal
1
Costs
From ROW to DMS
1
From DMS to Final Disposal
Note: Disposal leas shall be
1
supported by landfill
Bckets/disposal fecll8y receipts
prig to Payment by the City.
R .Delmul,rr
ProNrement DMYen
1225Main Sinner
SebartlbNFL329511
(222)3WO231
Criteria I Unit Price I Extended Price
NIA $ 1.00 $ 1.00
NIA $ 3.00 $ 3.00
NIA $ 12.98 $ 12.98I
NIA It 18.68 $ IBM
NIA
$ 9.98 $ 9.98
NIA
Bfd Total $ 4,988.22
DocuSign Envelope ID: 43E29230-F59B-0992-922F.E234D03C2062
Finance Department
�) Procurement
LStreet Sebastian, FL32958 (772)388-8231
CENTENNIAL CELEBRATION
PERSONNEL AND EQUIPMENT HOURLY RATES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Item No.
Description
Unit
Unit Price
PERSONNEL HOURLY RATES
(Additional services, as necessary, for the term of the contract. Hourly rates shall include: cost of personal protective equipment,
including but not limited to: hardhat, traffic safety vest, steel -toed shoes, gloves, leggings and protective eyewear.)
1
Administrative Assistant
HOUR
$ 35.00
2
Clerical / Individual
HOUR
$ 35.00
3
Climber w/ gear
HOUR
$ 85.00
4
Crew Leader
HOUR
$ 65.00
5
Electricians
HOUR
$ 95.00
6
Fabricator
HOUR
$ 65.00
7
Equipment Operator
HOUR
$ 55.00
8
Field Technician
HOUR
$ 55.00
DmuSi9n E w1o" ID: 43E29230-F59B4992-922F.E234DD3C2D62
SE BASTIAN
CENTENNIAL CELEBRATION
PERSONNEL AND EQUIPMENT HOURLY RATES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Finance Department
Procurement Division
1225 Main Street
Sebastian, Fl- 32958
(772)388-8231
i
Item No.
9
Description
Foreman
Unit
HOUR
Unit Price
$ 55.00
10
Foreman w/ truck
HOUR
$ 55.00
11
Laborer
HOUR
$ 55.00
12
Laborer w/ chainsaw
HOUR
$ 55.00
13
Project Manager
HOUR
$ 65.00
14
Superintendent w/ truck
HOUR
$ 65.00
15
Survey person w/ truck
HOUR
$ 65.00
16
Traffic Control
HOUR
$ 40.00
17
Truck Driver
HOUR
$ 55.00
D=Slgn EmWope ID: 43E29230-F59B4992-922F-E2MD03C2062
Finance Department
�) 1225 Main Street
SEBASTIAN Procurement leb stia 388-8231
CENTENNIAL CELEBRATION
PERSONNEL AND EQUIPMENT HOURLY RATES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Item No.
Description
Unit
Unit Price
18
Vehicle Mechanic
HOUR
$ 45.00
19
Other specify
HOUR
$ -
20
Vehicle Technician
HOUR
$ 45.00
21
Security Personnel w/ transportation
HOUR
$ 65.00
22
Fuel Truck Wagon Equipment operator
HOUR
$ 65.00
DocuSign Envelope ID: 43E29230-F59B4992-922F.E234D03C2062
SEBASTIAN
(ENTENNIAL CELEBRATION
PERSONNEL AND EQUIPMENT HOURLY RATES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Finance Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772)388-8231
Item No.
Description
Unit
Unit Price
EQUIPMENT HOURLY RATES
(Additional services, as necessary, for the term of the contract. Hourly rates shall include: operator, fuel, maintenance)
23
Bucket Truck - 50 ft
HOUR
$ 150.00
24
Bucket Truck - 50 ft to 75 ft
HOUR
$ 165.00
25
Chipper w/ 2 person crew
HOUR
$ 145.00
26
Crane, 30 Ton
HOUR
$ 195.00
27
Crane, 50 Ton
HOUR
$ 225.00
28
Crane, 100 Ton
HOUR
$ 350.00
29
Dozer - tracked, CAT D4
HOUR
$ 125.00
30
Dozer - tracked, CAT D6
HOUR
$ 135.00
31
Dozer -tracked, CATD7
HOUR
$ 150.00
DocuSip Envelope ID: 43E29230.F6984992-922F-E234D03C2062
* SEBASTIAN
(ENTENNIAL CELEBRATION
PERSONNEL AND EQUIPMENT HOURLY RATES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Finance Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772)388-8231
Item No.
Description
Unit
Unit Price
32
Dozer- tracked, CAT D8
HOUR
$ 165.00
33
Dump Truck, 5 to 15 CY
HOUR
$ 65.00
34
Dump Truck, 16 to 24 CY
HOUR
$ 70.00
35
Dump Truck, 25 to 34 CY
HOUR
$ 75.00
36
Dump Truck (Trailer dump w/ Tractor) 35 to 44 CY
HOUR
$ 65.00
37
Dump Truck (Trailer dump w/ Tractor) 45 to 54 CY
HOUR
$ 70.00
38
Dump Truck (Trailer dump w/ Tractor) 55 to 64 CY
HOUR
$ 75.00
39
Dump Truck (Trailer dump w/ Tractor) 65 to 74 CY
HOUR
$ 85.00
40
Dump Truck (Trailer dump w/Tractor) > 75 CY
HOUR
$ 95.00
41
Excavator, Hydraulic- 1.5 CY, CAT 320
HOUR
$ 125.00
42
Excavator, Hydraulic - 2.5 CY, CAT 325
HOUR
$ 135.00
DocuSign Envelope ID: 43E29230-F59B-0992-922F-E234D03C2062
Finance Department
Procurement
1225
Street
Sebastian, Main
32958 SEBASTIAN
(772) 388-8231
CENTENNIAL CELEBRATION
PERSONNEL AND EQUIPMENT HOURLY RATES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Item No. Description Unit Unit Price
43 Excavator, Hydraulic - 3.5> CAT 330 HOUR $ 145.00
44 Excavator/Trackhoe, Rubber Tire (w/debris grapple), CAT HOUR $ 185.00
315C/JD, 160CNol EC 160
45 Forklift - Extend Boom w/ debris grapple HOUR $ 124.00
46 Fuel Truck (1,000 gallon) HOUR $ 124.00
47 Light Tower, portable w/ generator HOUR $ 25.00
48 Loader - Bobcat 753 or JD648-E w/ debris grapple HOUR $ 115.00
49 Loader - rubber tire front end (2-5 CY capacity) HOUR $ 195.00
50 Loader - Front End, 544 or equal w/ debris grapple HOUR $ 195.00
51 Loader - Knuckleboom - 216 Prentice HOUR $ 195.00
52 Loader- Self, Knuckleboom Truck, 25-35 CY Body HOUR $ 95.00
53 Loader- Self, Knuckleboom Truck, 35 - 45 CY Body HOUR $ 115.00
D=Sign Emelppe ID: 43E29236F59a4992-922F-E234Dg3C2D62
SE BASTIAN
CENTENNIAL CELEBRATION
PERSONNEL AND EQUIPMENT HOURLY RATES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Finance Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772) 388-8231
Item No.
Description
Unit
Unit Price
54
Loader - Skid Steer - 753 Bobcat w/ bucket
HOUR
$ 110.00
55
Loader - Trackhoe 690 JD or equal
HOUR
S 115.00
56
Loader - wheel, CAT 955
HOUR
$ 165.00
57
Loader -wheel, CAT966
HOUR
$ 175.00
58
Low Bed Equipment Trailer, 12 Ton capacity & tractor
HOUR
S 90.00
59
Low Bed Equipment Trailer, 35 Ton capacity & tractor
HOUR
S 95.00
60
Low Bed Equipment Trailer, 50 Ton capacity & tractor
HOUR
$ 115.00
61
Motor grader, CAT 125 - 140 HP
HOUR
$ 95.00
62
Soil Compactor 80 HP, Case / Cat/ Wacker
HOUR
$ 25.00
63
Soil Compactor 81HP+,Case / Cat /Wacker
HOUR
S 30.00
DocuSign Envelope ID: 43E29230-F59B-4992-922F-E234D03C2062
Finance Department
rocurement Division
1225 Main Street
�) # PS E Sebastian, BASTIAN773FL 32958
88-8231
�(ENTENNIAL CELEBRATION
PERSONNEL AND EQUIPMENT HOURLY RATES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Item No.
Description
Unit
Unit Price
64
Stump Grinder (30" diameter or less) Vermeer 252
HOUR
$ 95.00
65
Stump Grinder (greater than 30" diameter) Vermeer 752
HOUR
$ 100.00
66
Stump Grinder, Vermeer 60TX
HOUR
$ 105.00
67
Tub Grinder- 12 ft., Morbark 1200/650 HP
HOUR
$ 125.00
68
Tub Grinder -13 ft., Morbark 1300/850 HP
HOUR
$ 135.00
69
Tub Grinder -14 ft., Diamond Z 1463 / 1600 HP
HOUR
$ 140.00
70
Water Truck - 2000 gallon
HOUR
$ 125.00
71
Air Curtain Pit Burner (Self-contained)
HOUR
$ 95.00
72
Air Curtain Refractory Incinerator
HOUR
$ 95.00
73
Pickup Truck, 1/2 Ton
Day
$ 35.00
74
Pickup Truck, 3/4 Ton
Day
$ 40.00
DocuSign Envelope ID: 43E29230-F59B4992-922F.E234D03C2N2
Finance Department
�) Procurement 25 Main Street
Sebastian, (
SEBASTIAN 772) 3 8-8231
A,(ENTENNIAL CELEBRATION
PERSONNEL AND EQUIPMENT HOURLY RATES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Item No.
75
Description
Pickup Truck, 1 Ton (4 x 4)
Unit
Day
Unit Price
S 45.00
76
Passenger Car, full size
Day
$ 35.00
77
Passenger Van,9 passenger
Day
$ 65.00
78
Utility Van
Day
$ 65.00
79
Generator, trailer mounted, 20 KW
Day
$ 45.00
80
Generator, trailer mounted, 40 KW
Day
$ 50.00
81
Generator, trailer mounted, 150 KW
Day
$ 125.00
82
Generator, trailer mounted, 300 KW
Day
$ 195.00
83
Generator, trailer mounted, 500 KW
Day
$ 395.00
84
Generator, trailer mounted, 1,100 KW
Day
$ 1,295.00
Docusign Envelope ID: 43E29230-F59B4992-922F-E234D03C2062
Finance Department
Division
p8eb (772 SEBASTIAN 3i 8-8231
iCENTENNIAL CELEBRATION
PERSONNEL AND EQUIPMENT HOURLY RATES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Item No.
85
Description
Potable Water Truck and Drinking Water
Unit
DAY
Unit Price
$ 125.00
86
Temporary Lighting Towers
DAY
$ 40.00
87
Temporary Fencing
LINEAR FOOT
$ 8.00
88
Variable Message Board
DAY
$ 150.00
89
Traffic Barricades - Type II
DAY
$ 35.00
90
Traffic Cones - DOT Black Base 36" cones with reflective bands
DAY
$ 20.00
91
Fuel Dispensing Equipment for fueling equipment/vehicles
DAY
$ 125.00
DowSlp Envelope ID: 43E29230F59B4992-922F.E234D03C2062
Finance Department
S E B A S T I A N Procurement Sebastian,1225 Main Street
sties FL 388-2958 6 &%
CENTENNIAL CELEBRATION
ANCILLARY SERVICES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Item No.
Description
Unit
Unit Price
Ancillary Services
(Additional services, as necessary, for the tern of the contract. Hourly rates shall include: cost of personal protective equipment,
including but not limited to: hardhat, traffic safety vest, steel -toed shoes, gloves, leggings and protective eyewear. )
1
Temporary Satellite Communications
PER UNIT
$ 50.00
2
Portable Toilet Units
EACH
$ 225.00
3
Portable Toilet Units ( ADA accessible)
EACH
$ 250.00
4
Hand Wash Station, self contained, free standing, single basin,
EACH
$ 250.00
cold water and hand soap dispenser.
Hand Wash Stations, self contained, free standing, single basin,
5
cold water and hand soap dispenser, ADA accessible
EACH
$ 250.00
DocuSign Envelope 10: 43E29230-F59B4992-922F-E234D03C2062
SEBASTIAN
—.11111111,111110. CENTENNIAL CELEBRATION
ANCILLARY SERVICES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Finance Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772)388-8231
Item No.
Description
Unit
Unit Price
Shower/Rest Room Container Unit or Trailer Unit,
6
Men's/W omen's section, minimum 2 shower stalls per side, 1
EACH
$ 14,250.00
toilet per side, dressing area, 1 sink per side, hot/cold water,
heated/air conditioned, separate entry doors.
7
Shower Unit, Single, ADA accessible
EACH
$ 13,650.00
Refrigeration Container- 1 temperature setting (refrigerate or
EACH
freeze)
6
$ 10,345.00
Size of unit (indicate feet and cubic foot capacity)
Reefer Container - normally a tractor trailer, fuel powered. EACH
g
$ 10,345.00
Size of unit (indicate feel and cubic foot capacity)
10
Bagged ice, made of potable water, 5 to 10 pound bags. Indicate
PER BAG
$ 5.32
size of bag.
Dmu&p Envelope ID: 43E29230-F5984992-922F-E234DD3C2062
SEBASTIAN
(ENTENNIAL CELEBRATION
ANCILLARY SERVICES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Finance Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772) 388-9231
Item No.
Description
I Unit
Unit Price
11
Emergency Bottled Water Delivery, 16 ounce, 24 per case.
PER BAG
$ 0.62
Canteen Tents for eating purposes, pole type or frame type with
12
sides and equipped with tables and chairs, 20' x 40' (inclusive of
EACH EQUIPPED UNIT
$ 25,200.00
Setup, Operations and Staffing)
Canteen Tents for eating purposes, pole type or frame type with
13
sides and equipped with tables and chairs, 30' x 40' (inclusive of
EACH EQUIPPED UNIT
$ 34,800.00
Setup, Operations and Staffing)
Canteen Tent fully equipped with tables, chairs, cooking
equipment and cooking utensils to include, but not be limited to,
14
stove, refrigeration, hot food serving table and equipment, cold
EACH EQUIPPED UNIT
$ 95,000.00
food serving table, pots/ pans and cooking utensils, 20' x 40'
(inclusive of Setup, Operations and Staffing)
D.Sign Envelope ID: 43E29230-F59B4992-922F.E234003C2062
6SEBASTIAN
0"11,I(ENTEMMIAL CELEBRATION
ANCILLARY SERVICES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Item No. Description
Unit
Canteen Tent fully equipped with tables, chairs, cooking
equipment and cooking utensils to include, but not be limited to,
15 stove, refrigeration, hot food serving table and equipment, cold EACH EQUIPPED UNIT $
food serving table, pots/ pans and cooking utensils, 30' x 40'
(inclusive of Setup, Operations and Staffing)
Finance Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772)388-8231
Unit Price
108,000.00
Evaporative Cooling Systems, minimum 24" cooler with cycle
16
control, battery or electric operated, water source shall be from a
EACH
$ 1,700.00
water tank, self contained, indoor.
Evaporative Cooling Systems, minimum 24" cooler with cycle
17
control, battery or electric operated, water source shall be either
EACH
$ 1,700.00
from hose or water tank, outdoor.
18
Canopy, pole type or pop up without sides, 10' x 10'
EACH
$ 1,200.00
19
Canopy, pole type or pop up without sides, 20' x 20'
EACH
$ 4,800.00
DocuSip Envelope 10: 43E29230.F59B.4992-922F.E234003C2062
BASTIAN
i(ENTENNIAL CELEBRATION
ANCILLARY SERVICES
Bid #:24-07-RFP
Bid Title: Disaster Debris Removal
Finance Department
Procurement Division
1225 Main Street
Sebastian, Fl. 32958
(772)388-8231
Item No.
Description
Unit
Unit Price
20
Tent, pole type or pop up with sides, 15' x 15'
EACH
$ 2,900.00
21
Tent, pole type or pop up with sides, 20' x 20'
EACH
$ 5,000.00
DocuSign Envelope ID: 43E29230-F59BA992-922F-E234D03C2062
Exhibit "C
RFP Submittal
DRC Emergency Services, LLC submittal on file in Procurement Division
24-07-RFP Disaster Recovery Debris Removal Page 42 of 42
SEBASTIAN
aEBA TItIT10N
191/QW
CITY COUNCIL AGENDA TRANSMITTAL
Council Mecting Date: May 8, 2024
Agenda Item Title: Selection of CrowderGulf Joint Venture, Inc. (primary) and DRC Emergency
Services, LLC (alternate) for RFP 24-07-RFP Disaster Recovery Debris
Removal,
Recommendation: Staff recommends Council approve the selection of CrowderGulf Joint
Venture, Inc. (primary) and DRC Emergency Services, LLC (alternate) for Disaster Recovery Debris
Removal and authorization for the City Manager to execute the agreement.
Background: The City of Sebastian released Request for Proposal 24-07-RFP on March
22, 2024. Through the competitive solicitation process we received proposals from the following companies:
(1) Aftermath Disaster Recovery, Inc; (2) Ceres Environmental Services, Inc.; (3) CrowderGulf Joint Venture,
Inc.; (4) Custom Tree Care, Inc.; (5) DRC Emergency Services, LLC; (6) Grubbs Emergency Services, LLC;
(7) Phillips and Jordan, Incorporated; (8) TRF Enterprises, Inc. The evaluation committee met on April 29,
2024 to evaluate the proposals received. Through the evaluation process, the committee scored Custom Tree
Care, Inc as non -responsive for failing to submit a technical proposal and a cost proposal. The remaining
seven (7) firms were evaluated and ranked in the following order: (1) CrowderGulf Joint Venture, Inc.; (2)
DRC Emergency Services, LLC; (3) Ceres Environmental Services, Inc. (4) Grubbs Emergency Services,
LLC; (5) TRF Enterprises, Inc.; (6)Phillips and Jordan, Incorporated; (7) Aftermath Disaster Recovery. Staff
is seeking approval to enter into contract negotiations with the top two firms and for the City Manager to
execute the agreement.
If Agenda Item Reauires Exuenditure of Funds:
Budgeted Amount: N/A
Total Cost: N/A
Funds to Be Utilized for Appropriation: N/A
Attachments:
1. RFP 24-07-RFP Disaster Recovery Debris Removal Notice of Intended Action
2. RFP 24-07-RFP Disaster Recovery Debris Removal Proposal Tabulation
Administrative Services Department Review: C City Attorney Review: �/ "t�
Procurement Division Review, if applicable:
f�
City Manager Authorization:
Date: S/1/10iy
SEBASTIAN
]MUHTENNIAL (ELEBRATION
INTENT TO AWARD
Date: April 29, 2024
Solicitation #: 24-07-RFP
Solicitation Title: Disaster Recovery Debris Removal
Finance Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772)388-8231
Notice is hereby given that the City of Sebastian intends to award an Agreement upon approval of City
Council on Wednesday, May 8, 2024 at 6:00 PM EST to the following Proposer(s):
CROWDER GULF JOINT VENTURE, INC. (Primary)
DRC EMERGENCY SERVICES, LLC (Alternate)
All City Council meetings are open to the public.
If you have any questions, please don't hesitate to contact me at the following: 772-388-8231 or
iess2raham(a.citvofsebastian.or2.
Sincerely,
Docualyned by:
D1CCC6aDDa5D4Fa...
Jessica Graham, CPPB
Procurement/Contracts Manager
City of Sebastian
"Failure toftle a protest within the time prescribed in section 110.57(3), Florida Statutes, orfailure to post the
bond or other secti dry required by law within the time allowed forfrling a bond shall constitute a waiver of
proceedings under chapter 120, Florida Statutes. "
END OF DOCUMENT
'�-*SEBASTIAH
-W%f%•(ENTENNIAL CELEBRATION
Solicitation #: 24-07-RFP
Solicitation Title: Disaster Debris Removal Criteria
Proposal Tabulation
Tab #1 - Summary of Tab #2 - Qualifications Tab #3 - Technical Tab #4 - References Calculated Formula
Qualifications of Team I Approach I I Pricing
Weight
24
CrowderGulf Joint Venture, Inc.
22.00
DRC Emergency Services, LLC
22.00
Ceres Environmental Services, Inc.
I 22.00
Grubbs Emergency Services, LLC
I 20.00
TFR Enterprises, Inc
22.00
Phillips and Jordan, Incorporated
I 22.00
'Aftermath Disaster Recovery
I
i 22.00
Custom Tree Care, Inc
i 0.00
Posting Date: April 29, 2024
Finance Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772)388-8231
Total
20
32
4
20
100
20.00
32.00
4.00
19.73
97.73
18.33
29.33
3.00
20.00
92.66
29.33
29.33
3.33
3.33
18.82
17.62
I 91.81
86.95
18.33
16.67
18.33
29.33
3.33
8.51
- -- -
81.50
-
18.33
I 29.33
29.33
3.33
I 3.67
5.18
4.16
78.17
77.49
18.33
0.00
0.00
0.00
0.00
0.00