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BID DOCUMENTS
Driveway Pipe Replacements
For:
CITY OF SEBASTIAN
1225 MAIN STREET
SEBASTIAN, FLORIDA — 32958
August 2017
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*Bill
NOTICE OF INVITATION TO BID
SEALED BIDS FOR A LICENSED CONTRACTOR TO "CONSTRUCT OF DRIVEWAY
PIPE REPLACEMENTS" WILL BE ACCEPTED BY THE CITY OF SEBASTIAN, 1225
MAIN STREET, SEBASTIAN, FLORIDA 32958, UNTIL 2:00 PM ON September 18.2017.
BID ENVELOPES ARE TO BE MARKED AS FOLLOWS:
DRIVEWAY PIPE REPLACEMENTS
BID SUBMITTAL: September 18.2017 at 2:00 PM
BID OPENING: September 18, 2017, beainnin¢ at 2:00 PM
The Contractor shall be able to be properly licensed in the City of Sebastian and shall provide proof of
insurance to conduct its business, with all licenses, permits, & certificates as may be required by all local,
State of Florida, and Federal Agencies. The Contractor shall submit a current license from the State of
Florida and must be capable of obtaining the appropriate licenses and certificates to perform the project in
the City of Sebastian.
A bid bond and performance bond is required in an amount not less than 5% of the base bid amount as well
as performance and payment bonds on any resulting contract.
Bidding details are available from www.demandstar.com or by contacting Jean Tarbell via telephone 1-772-
388-8203 or e-mail jtarbell@cityofsebastian.org
All items bid shall conform to the Bid Documents unless specifically approved in advance in writing by the
City or identified in any addendums.
Any person or affiliate who has been placed on the convicted vendor list following conviction for a public
entity crime may not submit a bid as proscribed by Section 287.133, F.S. Any bids received without the
signed Bid Proposal, Proof of Contractor's License, Public Entity Crime Form, the Drug Free Workplace
Form and Construction Service Agreement will be considered incomplete and bid will be disqualified.
A mandatory pre -bid conference is scheduled for September 5, 2017 at 10:00 a.m., in Sebastian City
Hall, Council Chambers, located at 1225 Main Street, Sebastian, FL. Any technical comments to be emailed
to twalker@cityofsebastian.org by 2:00 p.m., on September 12, 2017 and the City will respond with an
addendum.
Bids duly submitted will be publicly opened and read aloud at the date and time specified above in City
Hall. The City reserves the right to reject any and all bids, or to accept any bid or portion thereof deemed to
be in the best interest of the City, and to waive any non -substantial irregularities. The winning bid will be
the lowest responsible and responsive bidder.
By: Joe Griffin, City Manager
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TABLE OF CONTENTS
1. Notice of Invitation to Bid...........................................................................
2. Table of Contents........................................................................................
3. Instructions for Bidders ..................................................... :.........................
4. Bid Proposal Price Form.............................................................................
5. Drug Free Work Place Form.......................................................................
6. Public Entity Crime Form...........................................................................
7. Bidder Qualification Questionnaire.............................................................
8. Bid Bond......................................................................................................
9. Construction Services Agreement...............................................................
10. Technical Specifications.............................................................................
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CITY OF SEBASTIAN
INSTRUCTIONS FOR BIDDERS
1. PRE -BID CONFERENCE
A mandatory pre -bid conference will be held at the City of Sebastian City Hall, 1225 Main Street,
Sebastian, Florida 32958 at the time and date specified in the Notice of Invitation to Bid. All prospective
bidders are encouraged to email the contact on any questions.
2. REOUIRED COPIES & ONE ORIGINAL
One signed original and two (2) sets of copies shall be submitted on the signed Bid Proposal Price Form
provided, including any other forms, proofs, and documents as required.
3. SEALED BIDS
Bids shall be enclosed in a sealed envelope which shall show (lower left comer) the name of the Bid, and
the date and time of opening. The envelope shall also show the name and address of the Bidder. The Bid
shall be submitted as stipulated in the Notice of Invitation to Bid.
4. BIDS NOT CONSIDERED
Bids not considered are Late Bids, telegraphed, emailed or faxed Bids and bids which do not conform to
the instructions contained in the Notice of Invitation to Bid. Bids may be withdrawn by fax or telegraph
provided that such notices are received prior to the date and time specified in the Invitation.
BID OPENING
Bidders are welcome to attend the bid opening; however, attendance is not mandatory. Opening of the
Bids will commence at the date and time specified in the Notice of Invitation to Bid, and publicly read
aloud, providing one or more Bidders are in attendance. The Purchasing Agent or his designee shall be
present at all Bid openings.
6. BID EXANIINATION
Bid summary sheet may be examined during normal working hours, ten (10) days after bid opening, by
appointment only, by contacting the City Clerk's office at 772-589-5330.
7. REOUIRED INFORMATION
Bidders shall follow all instructions and provide all information requested on the Bid Proposal Price Form.
Bidders wishing to qualify all or any portion of the bid shall provide a hand printed or typed explanation
on the bid or separate attachment to be submitted with the bid.
8. BIDDER OUALIFICATION OUESTIONNAIRE
Responsive and Responsible Bidders shall include the completed Bidder Qualification Questionnaire with
the submitted bid proposal. The submitted Bidder Qualification Questionnaire will be reviewed by the
City, if the bidder is the lowest bidder for this project.
9. ACCEPTABLE BIDS
Bid proposals shall be typewritten or filled in with ink. Any erasures or corrections must be initialed by the
Bidder in ink.
10. NEW EOUIPMENT AND MATERIALS
Prices shown on the bids shall be prices for new equipment and materials, and the successful bidder shall
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warrant same for a period of not less than one (1) year from the installation date, or as otherwise stated.
11. SALES TAX
Although the City of Sebastian is exempt from Federal and State Sales and Use taxes, Contractors or
Vendors doing business with the City are not exempted from paying said taxes to their supplier for goods
or services purchased to fulfill the contractual obligations with the City, nor shall any Contractor or
Vendor be authorized to use the City's Tax Exemption Number in securing such materials.
12. CONFLICT OF INTEREST
Contract Award is subject to provisions of State Statutes and City Ordinances. All Bidders must disclose
with their bid the name of any officer, director, or agent who is also an employee of the City of Sebastian;
further, all Bidders must disclose the name of any City employee who owns, directly or indirectly, an
interest of ten percent (10%) or more in the Bidder's firm or any of its branches.
Should the successful Bidder permanently or temporarily hire any City employee who is, or has been,
directly involved with the Bidder prior to or during performance of the resulting contract, the Agreement
shall be subject to immediate termination by the City.
13. LICENSING. CERTIFICATION. AND/OR REGISTRATION
Contractors must show their current occupational license, as well as any licenses required by Chapter 489,
F.S., Section 62C-20 (F.A.C.), and/or by the US EPA, FL DEP or the FL Department of Agriculture and
Community Affairs. All licenses shall be up to date.
Contractors must show their current Contractors license. Prior to start of work, if the Bidder is a State
Certified General Contractor, the Bidder must be registered with the City of Sebastian; if the Bidder is a
State Registered General Contractor, then the Bidder must hold a Competency Card with the City.
In any event, the Contractor shall contact the Administrative Assistant at the Building Department 772-
589-5537 and insure compliance with all City ordinances, rules and regulations, including Building
Permits if required. Lack of knowledge by the Bidder shall in no way be a cause for relief from
responsibility. Failure to comply with the above may result in the rejection of the Bid.
One Original and two (2) copies of any license or certification as required shall be submitted with the
bidding documents.
A certificate or letter showing compliance with the City's Contract Licensing requirements must be
obtained from the City's Building Department, and is required on this project prior to execution of a
contract, and shall be submitted to the Purchasing & Contract Administrator with any
payment/performance bonds which may be required. In essence, this authorizes you to perform work in
the City of Sebastian. Any Sub-Contractor(s) must also be certified.
14. CORRECTIONS. CANCELLATION. & WITHDRAWAL
A. Bidders may be asked to provide further information after bid opening to determine the
responsibility of the vendor.
B. Waiver of Technicality: Information shall not be considered after the bid opening if it has been
specifically requested to be provided with the bid and becomes a matter of responsiveness. The bid
shall be considered responsive if it substantially conforms to the requirements of the Invitation to
Bid. The City may waive any informality, technicality, or irregularity on any bid. A minor or non-
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substantive lack of conformity may be considered a technicality or irregularity which may be waived
by the City.
C. Mathematical Errors: Errors in extension of unit prices or in mathematical calculations may be
corrected. In cases of errors in mathematical computations, the unit prices shall not be changed.
D. Cancellation or Postponement: The Purchasing & Contract Administrator may cancel or postpone
the bid opening or cancel the hivitation to Bid in its entirety.
E. Withdrawal: Prior to any published bid opening date and time, a bidder may withdraw his or her bid
in writing. A fax is permitted for this purpose, provided a confirming telephone call is made.
F. Amendments: Prior to any published bid opening date and time, a bidder may amend the bid
provided that it is in writing, in a sealed envelope, and identified.
15. AVAILABILITY OF FUNDS
The obligations of the City of Sebastian under this award are subject to the availability of funds
lawfully appropriated for its purpose by the City Council of the City of Sebastian.
16. PUBLIC ENTITY CRIMES
Any person or firm submitting a bid in response to this invitation must execute the attached SWORN
STATEMENT UNDER SECTION 287.133, FLORIDA STATUTES, PUBLIC ENTITY CRIMES,
including proper check(s) in the space(s) provided, and enclose it with said bid.
17. DRUG -FREE WORKPLACE
The Drug -Free Workplace form, as attached hereto, shall be submitted with the bidding documents.
18. BID GUARANTEE
The Bidder warrants that the unit prices, terms, and conditions quoted in the bid will be firm for
acceptance for a period of not less than sixty (60) days from the bid opening date. Such prices will
remain firm for the period of performance of resulting purchase orders or contracts which are to be
performed.
19. BID BOND (Required)
A Bid Bond equal to five percent (5 %) of the bid amount shall be required on this project, and must be
submitted along with one original and two (2) copies of the Bid, failure to do so will automatically
disqualify the Bid. Unsuccessful bidders shall be entitled to a return of surety after final award of bid.
A successful bidder shall forfeit the amount of its security upon failure on his part to execute an
agreement within ten (10) days after receipt of a proposed agreement from the City unless the time for
executing the agreement is extended by the City.
20. PAYMENT AND PERFORMANCE BONDS (Not Required)
A Payment and Performance Bond equal to one hundred percent (100%) of the Agreement price shall
be required on this project, and shall be provided by the successful bidder at the stipulated time of the
execution of the agreement, failure to do so shall cause said bidder to be in default and forfeit his Bid
Bond in its entirety. (Sample Forms are provided for information purposes.)
NOTE: BID BOND AND PAYMENT AND PERFORMANCE BOND REQUIREMENTS:
The bond(s) shall be provided by a surety company authorized to do business in the State of Florida,
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and approved by the City. In lieu of a bond(s) the contractor may famish as security in favor of the
City a certified check, a casher check or an irrevocable letter of credit. The check or letter of credit
shall be drawn on or issued by a bank authorized to do business in the State of Florida. The form of
the check or letter of credit must be approved by the City.
Attorneys -in -fact who sign Bonds must file with each bond a certified and effective dated copy of their
Power - of Attorney. Surety companies executing Bonds must appear on the Treasury Department's
most current list (Circular 570 as amended), and be authorized to transact business in the State of
Florida.
21. LIOUIDATED DAMAGES
The City shall be entitled to liquidated damages in the amount of three hundred Dollars ($300.00)
per day for every day that the Contractor is late in completing each task work order as
stipulated in the agreement, and bidding documents. Said damages shall be deducted by the City from
monies due Contractor.
22. INSURANCE
All bidders shall submit evidence of insurance as follows; Auto Liability, Workers Compensation, and
General Liability. Cost for all insurance shall be born by the bidder. All insurance shall be acceptable
to the City in its sole discretion.
23. BID AWARD
The contractiagreement will be awarded to the lowest responsive and responsible Bidder whose bid,
conforming to the specifications and Instructions for Bidders will be most advantageous to the City in
consideration of price, time of performance, and other factors as determined by the City. The
Purchasing Agent shall issue a notice of award, if any, to successful bidders.
24. REJECTION OF BIDS
The City reserves the right to reject any and all Bids, to waive any and all informalities not involving
price, time, or changes in the work, and to negotiate contract terms with the successful Bidder, and the
right to disregard all non -conforming, non -responsive, imbalanced, or conditional Bids. More than one
Bid from an individual, firm or association under same or different names, will not be considered. Any
or all Bids will be rejected if there is reason to believe that collusion exists among the Bidders, and no
participants in such collusion will be considered in future proposals for the same work.
25.
A list of References is required, but is not required to be submitted with the Bid proposal. A list of
References must be included with at least three references of similar type of work.
26. LIST OF SUB -CONTRACTORS
A list of Sub -Contractors is required, but is not required to be submitted with the Bid proposal.
However, all Sub -Contractors must be approved by the City, prior to any Contract Award.
27. CO-OPERATIVE PURCHASING
It is the intent of the Notice of Invitation to Bid to secure goods or services to be used by the City of
Sebastian. However, by virtue of bidding, the Bidder accepts the right of other Government Entities to
"piggyback" purchase from this proposal by mutual consent. Any such purchase shall be separate and
apart from the City of Sebastian, and said City assumes no liability for such action.
28. DISCRIMINATION
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The Bidder/Contractor shall not practice or condone personnel or supplier discrimination of any nature
whatsoever, in any manner proscribed by Federal or State of Florida laws and regulations.
29. PURCHASING CARD PROGRAM
The City of Sebastian has implemented a purchasing card program through Bank of America, using
the Visa network. Vendors may receive payment through the purchasing card program for goods and
services provided to the City in the same manner as other Visa purchases. Accordingly, Vendors that
wish to accept payments in this manner must indicate that they have the ability to accept Visa or those
they will take whatever steps are necessary to accept Visa before the start of the contract. The City of
Sebastian reserves the right to revise and/or cancel this program at any time, and assumes no liability
for such action.
30. PUBLIC RECORDS
Florida law provides that municipal records shall at all times be open for personal inspection by any
person. Section 119.01 F. S., The Public Records law. Information and materials received by the City
in connection with all Bidder's responses shall be deemed to be public records subject to public
inspection upon award, recommendation for award, or 10 days after the bid opening, whichever occurs
first. However, certain exemptions to the public records law are statutorily provided for in Section
119.07, F.S. Therefore, if the Bidder believes any of the information contained in his or her response
is exempt from the Public Records Law, and then the Bidder must in his or her response specifically
identify the material which is deemed to be exempt and cite the legal authority for the exemption,
otherwise, the City will treat all materials received as public records.
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Bid 17-20
Driveway Pipe Replacements
Bid Due: No Later Than 2:00 P.M. on September 18.2017
Bid Ooenina: Beginning at 2:00 P.M. on September 18.2017
BID PROPOSAL PRICE FORM
The undersigned having become thoroughly familiar with all of the Bidding Documents incorporated herein
and having attended a Pre -Bid Conference / Meeting, hereby proposes to perform everything required to be
performed in strict conformity with the requirements of these documents, meeting or exceeding the
specifications as set forth herein for the price(s) quoted below. The price(s) quoted is (are) inclusive of any
Addenda which may have been issued prior to this submittal. By the signature below, the Vendor agrees that
this Bid Proposal is made without any other understanding, agreement, or connection with any person,
corporation, or firm submitting a bid for the same purpose and that the bid is in all respects fair and without
collusion or fraud. If awarded any work under this bid proposal, the Vendor agrees to enter into said agreement
within ten (10) consecutive calendar days notice by the City, and agrees to all the terms and conditions of all
documents stated herein with the City of Sebastian for the below stipulated price which shall remain firm for
sixty (60) days following bid opening date.
The City shall be entitled to liquidated damages in the amount of three hundred Dollars ($300.00) per day for
every day that the Contractor is late in completing the task work order as stipulated in the agreement, and
bidding documents. Said damages shall be deducted by the City from monies due Contractor.
The contract period is for one Year. The Bid Items on the Project will be authorized for construction at the
discretion of the City of Sebastian.
Sec attached Separate bid form
Name of Firm (Please Type or Print):
Firm's Address:
Telephone Number(s): Fax Number(s): Email Address (es):
Name and Title of Authorized Representative (Please Type or Print)
Signature of Authorized Representative Date Signed
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Bid Form
Driveway Pipe Replacements
Item of works
Ouantitv
Unit Unit Price
1.
Maintenance of Traffic
1
LS
2.
Erosion Control Fencing
I
LS
3.
Demolition/Remove Concrete
1
LS
4.
Remove Existing Drainage Pipe
1
LS
5.
Excavation or Backfilling
$/LF
$/LF
6.
Sawcutting Driveway
$/LF
$/LF
7.
10" HDPE Pipe
$/LF
$/LF
8.
12" HDPE Pipe
$/LF
$/LF
9.
18" HDPE Pipe
$/LF
$/LF
10.
6" Concrete Driveway (5 ft. wide)
$/SF
$/SF
11.
Concrete Mitered Ends
2
EA
12.
Landscaping/SOD
I
LS
Total of LS & EA Prices
Note: Contractor will provide a cost per unit on the items shown with $/unit
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Total
DRUG -FREE WORKPLACE FORM
The undersigned Contractor, in accordance with Florida Statute 287.087 hereby certifies
that does:
Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business' policy of
maintaining a drug free workplace, any available drug counseling, rehabilitation, employee
assistance programs and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are
under bid a copy of the statement specified in Paragraph 1.
4. In the statement specified in Paragraph 1, notify the employees that, as a condition of
working on the commodities or contractual services that the employee will abide by the terms
of the statement and will notify the employer of any conviction of, or plea of guilty or nolo
contendere to any violation of Chapter 1893 or of any controlled substance law of the United
States or any state, for a violation occurring in the workplace no later than five (5) days after
such conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, by any employee
who is so convicted.
6. Make a good faith effort to continue to maintain a drug free workplace through
implementation of Paragraph 1 through 5.
Date:
As the person authorized to sign this statement, I certify that this firm complies fully with the
above requirements.
Signature
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PUBLIC ENTITY CRIMES FORM
Any person submitting a quote, bid, or proposal in response to this invitation or Agreement,
must execute the enclosed form sworn statement under section 287.133(3)(a), FLORIDA
STATUTES, ON PUBLIC ENTITY CRIMES, including proper check(s), in the space(s) provided,
and enclose it with his quote, bid, or proposal. If you are submitting a quote, bid or proposal on
behalf of dealers or suppliers who will ship commodities and receive payment from the resulting
Agreement, it is your responsibility to see that copy(ies) of the form are executed by them and are
included with your quote, bid, or proposal. Corrections to the form will not be allowed after the
quote, bid, or proposal opening time and date. Failure to complete this form in every detail and
submit it with your quote, bid, or proposal may result in immediate disqualification of your bid or
proposal.
The 1989 Florida Legislature passed Senate Bill 458 creating Sections 287.132 -133, Florida
Statutes, effective July 1, 1989. Section 287.132(3)(d), Florida Statutes, requires the Florida
Department of General Services to maintain and make available to other political entities a
"convicted vendor" list consisting of persons and affiliates who are disqualified from public and
purchasing process because they have been found guilty of a public entity crime. A public entity
crime is described by Section 287.133, Florida Statutes, as a violation of any State or Federal law by
a person with respect to and directly related to the transaction of business with any public entity in
Florida or with an agency or political subdivision of any other state or with the United States,
including, but not limited to, any bid or Agreement for goods or services to be provided to any public
entity or with an agency or political subdivision and involving antitrust, fraud, theft, bribery,
collusion, racketeering, conspiracy, or material misrepresentation.
By law no public entity shall accept any bid from, award any Agreement to, or transact any
business in excess of the threshold amount provided in Section 287.017, Florida Statutes, for
category two (currently $10,000) with any person or affiliate on the convicted vendor list for a period
of 36 months from the date that person or affiliate was placed on the convicted vendor list unless that
person or affiliate has been removed from the list pursuant to Section 287.133(3)(f), Florida Statutes.
Therefore, effective October 1, 1990, prior to entering into an Agreement (formal Agreement
or purchase order) in excess of the threshold amount of $10,000 to provide goods or services to THE
CITY OF SEBASTIAN, a person shall file a sworn statement with the Contract/Agreement officer
or Purchasing Director, as applicable. The attached statement or affidavit will be the form to be
utilized and must be properly signed in the presence of a notary public or other officer authorized to
administer oaths and properly executed.
THE INCLUSION OF THE SWORN STATEMENT OR AFFIDAVIT SHALL BE
SUBMITTED CONCURRENTLY WITH YOUR OUOTE OR BID DOCUMENTS. NON -
INCLUSION OF THIS DOCUMENT MAY NECESSITATE REJECTION OF YOUR
OUOTE OR BID.
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SWORN STATEMENT UNDER SECTION 287.133(3)(a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS.
This sworn statement is submitted with Bid, Proposal or Agreement No.
THE CITY OF SEBASTIAN.
for
2. This sworn statement is submitted by
(name of entity submitting sworn statement) whose business address is
and (if applicable) its
Federal Employer Identification (FEIN) is (If the entity has no FEIN,
include the Social Security Number of the individual signing this sworn
statement: )
3. My name is (please print name of individual
signing) and my relationship to the entity named above is
4. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes.
means a violation of any state or federal law by a person with respect to and directly related to the
transaction of business with any public entity or with an agency or political subdivision of any other
state or with the United States, including, but not limited to, any bid or Agreement for goods or
services to be provided to any public entity or an agency or political subdivision of any other state or
of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy,
or material misrepresentation.
5. I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes,
means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of
guilt, in any federal or state trial court of record relating to charges brought by indictment or
information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or
nolo contendere.
6. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means:
(1) A predecessor or successor of a person convicted of a public entity crime; or
(2) An entity under the control of any natural person who is active in the management of the
entity and who has been convicted of a public entity crime.
The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees,
members, and agents who are active in the management of an affiliate. The ownership by one person
of shares constituting a controlling interest in another person, or a pooling of equipment or income
among persons when not for fair market value under an arm's length agreement, shall be a prima facie
case that one person controls another person. A person who knowingly enters into aj oint venture with
a person who has been convicted of a public entity crime in Florida during the preceding 36 months
shall be considered an affiliate.
I understand that a "person" as defined in Paragraph 287.133(i)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the legal
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power to enter into a binding Agreement and which bids or applies to bid on Agreements for the
provision of goods or services let by a public entity, or which otherwise transacts or applies to transact
business with a public entity. The term "person" includes those officers, directors, executives,
partners, shareholders, employees, members, and agents who are active in management of an entity.
8. Based on information and belief, the statement which I have marked below is true in relation to the
entity submitting this sworn statement. (Please indicate which statement applies.)
Neither the entity submitting this sworn statement, nor any officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in management of the entity, nor
any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to
July 1, 1989.
The entity submitting this sworn statement, or one or more of the officers, directors, executives,
partners, shareholders, employees, members or agents who are active in management of the entity, or
an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to
July 1, 1989, AND (Please indicate which additional statement applies.)
There has been a proceeding concerning the conviction before a hearing officer of the State
of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not
place the person or affiliate on the convicted vendor list. (Please attach a copy of the final order.)
The person or affiliate was placed on the convicted vendor list. There has been a subsequent
proceeding before a hearing officer of the State of Florida, Division of Administrative Hearings. The
final order entered by the hearing officer determined that it was in the public interest to remove the
person or affiliate from the convicted vendor list. (Please attach a copy of the final order.)
The person or affiliate has not been placed on the convicted vendor list. (Please describe any
action taken by or pending with the Department of General Services.)
Date:
STATE OF FLORIDA
COUNTY OF
(Signature)
The foregoing instrument was acknowledged before me this day of , 2017 by
(title) on behalf of
(name of partnership), a partnership. He/she is personally known to me or has
produced as identification and did ( ) did not ( ) take an oath.
Name:
My Commission Expires:
Commission Number:
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BIDDER OUALIFICATION OUESTIONNAIRE
(This forth is not required to be included in the bid proposal submittal. However, prior to any Contract Award, such Bidder Qualification
Questionnaire must be completed and submitted by the Bidder, and reviewed and approved by the City.)
Submitted by
Name of Bidder
General Contractor's License #
() An Individual
( ) A Partnership
( ) A Corporation
Federal Identification #
Principal Office Address:
(1) How many years has your organization been in business as a contractor under your present name?
(2) How many years experience in road and utility construction work has your organization had as a contractor?
As a Subcontractor?
(3) List below the requested information concerning projects your organization has completed in the last five (5)
years for the type of work required in this project. (Use additional sheets if necessary). Include the type of
work similar to the work included in this contract if possible.
Project Contract Required Actual Name/Address/Tel
Title AmountCompletion Date Completion Date of Owner
(4) Have you ever failed to complete any work awarded to you? If so, where and why?
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(5) Has any officer or partner of your organization ever been an officer or partner of some other organization that
failed to complete a construction contract? If so, state name of individual, name of other organization, and
reason therefore.
(6) Has any officer or partner of your organization ever failed to complete any construction contract handled in his
own name? If so, state name of individual, name of owner and reason therefore.
(7) Give below any information which would indicate the size and capacity of your organization, including number
of employees, equipment owned by your organization, etc., which are available for utilization on this Contract.
(8) What is your bonding capacity?
(9) What amount of your bonding capacity has been used as of the date of this bid?
(10) How many applications for performance and payment bonds have you made in the last three (3) years?
(11) How many of these applications were not approved?
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(12) Have any claims been filed against your surety bond company in the last five (5) years? If so, describe the
nature of the claims and give the names of the surety companies, dates of each claim, identifying numbers of
each claim, amounts of each claim, and the status of each claim. (Use additional sheets if necessary.)
(13) Have your company been in disputes or litigations in the last five (5) years over construction projects which are
completed or still pending for completion? If so, describe the nature of the disputes or litigations and states the
Owner's Name, Address, Telephone, and amount of disputes or litigations. (Use additional sheets if necessary.)
I, the undersigned, do hereby declare that the foregoing statements are true and correct, all as of the
date hereinafter set forth, and that those examining this document have my permission to contact any
or all of those parties listed in this questionnaire. Incorrect or misleading statements in this
questionnaire shall be grounds for a determination of non -responsibility with respect to such
contractor.
(SIGNATURE OF BIDDER)
(TYPE OR PRINT COMPANY NAME)
(TYPE OR PRINT ADDRESS)
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STATE OF FLORIDA)
COUNTY OF INDIAN RIVER)
CITY OF SEBASTIAN)
BID BOND
KNOWN ALL MEN BY THESE PRESENTS, that
As Principal, and as Surety, are held and
firmly bound unto the City of Sebastian, in the penal sum of
_ (Dollars) $ lawful money of the
United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs,
executors, administrators, and successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the
accompanying bid dated , for:
NOW THEREFORE,
(a) The Principal shall not withdraw said bid within ninety (90) days after date of opening the same and shall within
twenty (20) days after the prescribed forms are presented to him for signature, enter into a written contract with the City,
in accordance with the proposal as accepted, and give bond with good and sufficient surety of sureties, as required, for
the faithful performance and proper fulfillment of such contract; and,
(b) In the event of the withdrawal of said bid within the period specified, or the failure to enter into such contract
and give bond within the time specified, if the principal shall pay the City the difference between the amount specified in
said bid and the amount for which the city may procure the required work and supplies, if the latter amount be in excess
of the former, then the above obligation shall be void and of no effect, otherwise to remain in full force and virtue.
IN WITNESS WHEREOF, the above -bounded parties have executed this instrument under their several
seals, this _ day of
The name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its
undersigned representative. Pursuant to authority of its governing body.
If Sole Ownership or Partner ship, one PRINCIPAL:
(1) Witness is required. If Corporation,
Secretary only will attest & affix seal.)
Name of Firm
Affix Seal
(Signature of Authorized Officer)
(Business Address)
(City) (State) (zip)
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SURETY:
(Corporate Surety)
Affix Seat
Surety Secretary (Signature of Authorized Officer)
(Title)
(Business Address)
(City) (State) (zip)
(Name of Local Insurance Agency)
(Address)
The rate of premium of this bond is
per thousand.
Total amount of premium charges
(The above must be filled in by Corporate Surety.)
CERTIFICATES AS TO CORPORATE PRINCIPAL
I. , certify that I am the Secretary of the Corporation
named as Principal in the within bond, that who signed the said
bond on behalf of the principal, was then
of said corporation; that I ]mow his signature, and his
signature hereto is genuine; and that said bond was duly signed, sealed, and attested fro and on behalf of said corporation
of its governing body.
(Corporate Seal)
State of Florida
County of Indian River
City of Sebastian
Before me, a Notary Public duly commissioned, qualified and acting, personally appeared;
to me well known, who being by me first duly swom
upon oath, says that he is the attorney in fact for the , and that he
has been authorized by Contractor named therein favor of the City of Sebastian, Florida.
Subscribed and sworn to before me this day of
Notary Public
My Commission Expires
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CK�7►F�M'.itL�II1Rs7►G9J:1,`l_[OD11ff TsI40413Z"
THIS AGREEMENT made this day of , 2017, by and between the CITY OF
SEBASTIAN, a municipal corporation of the State of Florida, 1225 Main Street, Sebastian, Florida, 32958,
("City") and ("Contractor.") authorized to do business in the State of Florida.
WHEREAS, the City desires to engage a Florida licensed contractor who has special and unique
competence and experience in providing construction services necessary to complete the Project hereunder;
and,
WHEREAS, the Contractor represents that it has such competence and experience in providing these
services; and,
WHEREAS, the City in reliance on such representation has selected the Contractor in accordance
with its procedure for selection of Contractor; and,
WHEREAS, the City and the Contractor desire to reduce to writing their understanding and
agreements on such professional services.
IT IS, THEREFORE, AGREED as follows:
ARTICLE I - The Contractual Relationship
1.0 EMPLOYMENT OF CONTRACTOR
The Cityhereby agrees that it may engage the Contractor and the Contractor hereby agrees to perform
professional services for the City in accordance with this Agreement to Construct Driveway Pipe
Replacements. This Agreement is not an exclusive agreement and the City may employ other contractors,
professional or technical personnel to furnish services for the City as the City in its sole discretion finds is in
the public interest.
The Agreement shall not be construed to create a contractual relationship of any kind between the City
and the Subcontractor(s), or, between any person or firm other than the City and Contractor.
The Contractor shall not sell, transfer, assign or otherwise dispose of the Contract or any portion
thereof, or of his right, title of interest therein or his obligations thereunder, or moneys due or to become due
under this Contract, without the express written consent of the City.
2.0 AGREEMENT DOCUMENTS
The Agreement Documents (also called CONTRACT DOCUMENTS) consist of this Agreement,
Supplemental Agreement(s), Notice of Invitation to Bid, Instructions for Bidders, Bid Proposal, Bond Forms,
Bid Specifications and Scope of Work, Work Orders, Change Orders, Addenda, if any, any other documents
listed in the Agreement Documents, and written modifications issued after execution of this Agreement, if any.
2.1 INTENT
The Specifications are an integrated part of the Contract Documents and as such will not stand alone if
used independently. The Specifications establish minimum standards of quality for this Project. They do not
purport to cover all details entering into the design and construction of materials or equipment. The intent of
the Agreement Documents is to set forth requirements of performance, type of equipment and structures, and
standards of materials and construction. It is also intended to include all labor and materials, equipment, and
transportation necessary for the proper execution of the Work, to require new material and equipment unless
otherwise indicated, and to require complete performance of the Work in spite of omission of specific reference
to any minor component part and to include all items necessary for the proper execution and completion of the
Work by the Contractor. Performance by the Contractor shall be required only to the extent consistent with the
Agreement Documents and reasonably inferable from them as being necessary to produce the intended results.
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2.2 ENTIRE AND SOLE AGREEMENT
Except as specifically stated herein, the Agreement Documents constitute the entire agreement between
the parties and supersede all other agreements, representations, warranties, statements, promises, and
understandings not specifically set forth in the Agreement Documents. Neither party has in anyway relied, nor
shall in any way rely, upon any oral or written agreements, representations, warranties, statements, promises or
understandings not specifically set forth in the Agreement Documents.
2.3 AMENDMENTS
The parties may modify this Agreement at any time by written agreement. Neither the Agreement
Documents nor any term thereof may be changed, waived, discharged or terminated orally, except by an
instrument in writing signed by the party against which enforcement of the change, waiver, discharge or
termination is sought.
2.4 CONSTRUING TERMS
This Agreement shall not be construed against the party who drafted the same, as both parties have
obtained experts of their choosing to review the legal and business adequacy of the same.
2.5 GOVERNING LAW AND WAIVER OF TRIAL BY JURY
This Agreement shall be governed by the laws of the State of Florida, and any venue for any action
pursuant to the Agreement Documents shall be in Indian River County, Florida. The parties hereto expressly
waive trial by jury in any action to enforce or otherwise resolve any dispute arising hereunder.
2.6 TERM
This Agreement shall commence on the day it is executed by both parties and the term of the
Agreement shall extend until the Project is complete, unless terminated, in accordance with the terms
hereunder.
3.0 DEFINITION OF TERMS
3.1 GENERAL
Whenever the following terms appear in these Agreement Documents, their intent and meaning shall,
unless specifically stated otherwise, be interpreted as shown.
3.2 ACT OF GOD
The words "Act of God" mean an earthquake, flood, hurricane (or other named tropical event),
tomado, or other cataclysmic phenomenon of nature. Rain, Wind or other natural phenomenon (including
tropical waves and depressions) of normal intensity for the locality shall not be construed as an Act of God.
3.3 ADDENDUM (re: bid documents)
A modification of the specifications or other contract documents issued by the Owner and distributed
to prospective bidders prior to the opening of bids. All Addenda shall be considered as part of the Contract
Documents.
3.4 AGREEMENT
A written agreement is between the Contractor and the City of Sebastian defining in detail the work to
be performed. The words Agreement and Contract are one and the same.
3.5 A.S.T.M. DESIGNATION
Wherever the letters "A.S.T.M." are used in the Specifications, it shall be understood as referring to
the American Society for Testing Materials. When reference is made to a certain Designated Number of a
specification or test as set out or given by the American Society for Testing Materials, it shall be understood to
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mean the current, up-to-date standard specification or tentative specification for that particular process, material
or test as currently published by that group.
3.6 BID
The bid or proposal is the written offer of a Bidder to perform work described by the contract
documents when made out and submitted on the prescribed proposal form properly sealed and guaranteed. The
bid or proposal shall be considered as part of the Contract Documents.
3.7 BID BOND or PROPOSAL GUARANTEE
Bidder is required to submit a Bid Bond or Proposal Guarantee in the amount of 5% of the Base Bid,
in the form of a Cashier's Check, Unconditional Irrevocable Letter of Credit drawn in favor of the City of
Sebastian on a National Bank, or a bond from a surety company duly licensed in the State of Florida.
3.8 BIDDER
An individual, partnership, or corporation submitting a proposal for the work contemplated; acting
directly or through a duly authorized representative.
3.9 CHANGE ORDER
A written order issued to the Contractor by the City covering changes in the plans, specifications, or
scope of work when the amount of work changed is not deemed sufficient to require a supplemental agreement,
and/or to cover adjustments in the Contract Price or Contract Time.
3.10 CONTRACT ADDENDUM
A special written provision modifying or clarifying the terms and conditions of the Contract known as
Addendum shall be considered as part of the contract documents.
3.11 CONTRACTOR
The word "Contractor" shall mean an individual, partnership, or corporation, and its heirs, executors,
administrators, successors and assigns, or the lawful agent of any such individual, firm, partnership, covenant
or corporation, or its surety under any contract bond, constituting one of the principals to the Contract and
undertaking to perform the work herein.
3.12 DIRECTED. ORDERED. APPROVED & ETC.
Wherever in the Agreement Document the words "directed", "ordered", "approved", "permitted",
"acceptable", or words of similar import are used, it shall be understood that the direction, order, approval or
acceptance of the Owner is intended unless otherwise stated.
3.13 ENGINEER
A Professional Engineer duly licensed and registered in the State of Florida and designated by the City
as the Engineer -of -Record. The City may designate a staff member as Engineer.
3.14 GENERAL CONDITIONS
The directions, provisions and requirements contained within the Agreement Documents, all
describing the general manner of performing the Work including detailed technical requirements relative to
labor, material equipment, and methods by which the Work is to be performed and prescribing the relationship
between the City and the Contractor.
3.15 INSPECTOR
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A duly authorized representative of the City assigned to make official inspections of the materials
furnished and of the work performed by the Contractor.
3.16 LABORATORY
A licensed and qualified independent laboratory designated by, or acceptable by, the City to perform
the necessary testing of materials for the construction, if required. All testing will be the responsibility of the
contractor to hire a licensed testing firm to conduct any testing which is included in the price of various bid
items.
3.17 OWNER
City of Sebastian
3.18 PERFORMANCE AND PAYMENT BONDS
Contractor is not required to submit bonds in the form prescribed by State Law, and generally as
shown on sample forms herein, for Performance and Payment.
3.19 PLANS (No Design Plans onlv As -Built Plans)
The Contractor will be required to create engineering design plans, including reproduction thereof,
showing the location, character, dimensions and details of the work to be done to be approved by the City
Building Department. The as -built plans can be used as a template to prepare construction plans acceptable by
the City Building Department. All shop drawings submitted by the Contractor shall be considered as part of
the contract documents.
3.20 PROPOSAL
The proposal or bid is the written offer of a Bidder to perform the work described by the Contract
Documents when made out and submitted on the prescribed proposal form, properly signed and guaranteed.
The proposal or bid shall be considered as part of the contract documents.
3.21 SPECIAL CONDITIONS
Special clauses or provisions, supplemental to the Standard Specifications and other contract
documents, setting forth conditions varying from or additional to the Standard Specifications for a specific
project.
3.22 SPECIFICATIONS
The directions, provisions, and requirements together with all written agreements made or to be made,
setting forth or relating to the method and manner of performing the Work, or to the quantities and qualities of
materials, labor and equipment to be furnished under the Agreement.
3.23 SUBCONTRACTOR
An individual, partnership, or corporation, supplying labor, equipment, or materials under a direct
contract with the contractor for work on the project site. Included is the one who supplies materials fabricated
or formulated to a special design according to the plans and specifications for the particular project.
3.24 SUPPLEMENTAL AGREEMENT
A written understanding, or proposal and acceptance, executed between the City and the Contractor
subsequent to execution of the Agreement herein with the written consent of the Contractor's Surety, relating to
the work covered by the Agreement and clarifying or furthering the terms thereof. A modification to the
Agreement shall be made by Contract Addendum.
3.25 SURETY
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Surety is a corporation qualified to act as surety under the laws of Florida, who executes the
Contractor's Performance and Payment Bonds and is bound with the Contractor for the acceptable performance
of the contracted work and for the payment of all debts pertaining thereto.
3.26 (The) WORK. or (The) PROJECT
The public improvement contemplated in the Specifications, and all actions necessary to construct the
same.
3.27 WORK ORDER
Work orders are work instructions including specifications and plans that show the location, character,
dimensions and details to the work to be done. Work orders are specific instructions, of limited scope, that will
be a part of this contract. Work orders shall be considered as part of the contract documents. Any Work
Orders considered to be Change Orders of any kind shall be in writing and address, at a minimum, any changes
in the scope of work and the related impact on Contract Price / Cost and Time / Schedule.
3.28 PERMITS
The work will require the contractor to obtain the necessary permits from the City's Building
Department for the demolition and remodel construction of the existing restrooms. This may include any
additional survey, MEP and structural information and all permitting fees will be the responsibility of the
contractor to pay these application fees. It will be the contractor's responsibility to determine if any MEP plans
will be need to the remodel and preparation of any MEP design plans for approval by the City Building
Department.
Any cost associated with the preparation, design plan and permitting will be the responsibility of the
contractor.
ARTICLE H - Performance
4.0 SPECIFICATIONS AND RELATED DATA
4.1 INTENT OF THE SPECIFICATIONS
The intent of the Specifications, Work Orders and other Contract Documents is that the Contractor
furnishes all labor and materials, equipment, supervision and transportation necessary for the proper execution
of the Work unless specifically noted otherwise. The Contractor shall do all the work described in the
Specifications and other Contract Documents and all incidental work considered necessary to substantially
complete the Work ready for use, occupancy, or operation in a manner acceptable to the City.
4.2 CONFLICT
In the event of any inconsistency, discrepancy or conflict between the Agreement and Specifications,
and other Contract Documents, the Agreement shall prevail and govern over all except a subsequently executed
Contract Addendum; in the event of an inconsistency, discrepancy or conflict between documents, the
Specifications shall prevail and govern.
4.3 DISCREPANCIES
Any discrepancies found between the Specifications and site conditions, or any errors or omissions in
the Specifications, shall be immediately reported to the Engineer and City. The City's Engineer shall promptly
determine the validity and seriousness of the claimed condition and correct any such error or omission in
writing, or otherwise direct Contractor. Any work done by the Contractor after his discovery of such
discrepancies, errors or omissions shall be done at the Contractor's risk.
Any correction or errors or omissions in the Specifications may be made by the Engineer when such
correction is necessary for the proper fulfillment of their intention as construed by the City's Engineer. Where
said correction of errors or omissions, except as provided in the next two (2) paragraphs below, adds to the
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amount of work to be done by the Contractor, compensation for said additional work shall be made under the
Paragraph 10.7 CHANGES IN THE WORK below, except where the additional work may be classed under
some item of work for which a unit price is included in the proposal.
All work indicated in the Specifications and all work and material usual and necessary to make the
Work complete in all its parts, whether or not they are mentioned in the Specifications, shall be furnished and
executed the same as if they were called for in the Specifications. The Contractor will not be allowed to take
advantage of any errors or omissions in the technical provisions of the Specifications. The Engineer will
provide full information when errors or omissions are discovered.
4.4 PLANS (By Contractor) AND SPECIFICATIONS AT JOB SITE
One (1) complete set of the Plans, Specifications, Work Orders, Addenda, Change Orders, Shop
Drawings and samples shall be maintained at the job site, in good order and annotated to show all changes
made during the construction process, and shall be available to the Engineer and City at all times. A final copy
thereof, along with "as -built" record drawings, operations and maintenance manuals, and data sheets, shall be
delivered to the Engineer upon the completion of the Work.
4.5 DIMENSIONS
Dimensions and project limits will be field measured in advance of the bid submittal to verify any
inconsistent dimensions or information from the contractor design plans. Where the work of the Contractor is
affected by finished dimensions shown on the plans, these shall be verified by the Contractor at site, and he
shall assume the responsibility for their use.
4.6 SAMPLING AND TESTING
Except as otherwise provided, sampling and testing of all materials, and the laboratory methods and
testing equipment, required under the Specifications shall be in accordance with the latest standards or tenets of
the American Society for Testing Materials. All sampling and testing shall be the contractor responsibility and
the price for the sampling and testing are included in various bid items.
The testing of samples and materials shall be made at the expense of the Contractor, except where
indicated otherwise. The Contractor shall famish any required samples without charge. The Contractor shall be
given sufficient notification of the placing of orders for materials to permit testing. As an exception to the
above, when the Contractor represents a material or an item of work as meeting Specifications and under
recognized test procedures it fails, any re -testing shall be at the Contractor's expense, billed at the Testing
Laboratory's standard rate for individual tests.
It is expected that all inspections and testing of materials and equipment will be done locally. If the
Contractor desires that inspections for tests be made outside of the local area, all expenses, including per diem
for the Engineer or Inspectors, shall be borne by the Contractor.
4.7 SHOP DRAWINGS (Required)
The Contractor shall provide shop drawings, setting schedules, and other drawings as may be
necessary for the prosecution of the Work in the shop and in the field as required by the Specifications or
Engineer's instructions. Deviations from the Plans and Specifications shall be called to the attention of the City
at the time of the first submission of shop drawings and other drawings. The City's approval of any shop
drawings shall not release the Contractor from responsibility for errors, corrections of details, or conformance
with the Contract. Shop drawings shall be submitted according to the following schedule:
(a) Seven (7) copies shall be submitted to the City at least thirty (30) days before the materials
indicated thereon are to be needed or earlier if required to prevent delay of work or to comply with
subparagraph (b).
(b) The City shall, within fourteen (14) days of the submittal of any shop drawings, return three
(3) copies to the Contractor marked with any corrections and changes required and noting if the drawings are
acceptable as noted, or if resubmittal is required.
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(c) The Contractor shall then correct the shop drawings to conform to the corrections and changes
requested by the City and resubmit six (6) copies to the City.
(d) Three (3) copies of Approved Shop Drawings shall be returned to the Contractor by the City.
4.8 QUALITY OF EOUIPMENT AND MATERIALS
In order to establish standards of quality, the Specifications may refer to certain products by name and
catalog number.
This procedure is not to be construed as eliminating from competition other products of equal or better
quality by other manufacturers where fully suitable in design.
The Contractor shall furnish to the City a complete list of his proposed desired substitutions prior to
the signing of the Contract, together with such engineering and catalog data as the City may require. Further
substitutions may be submitted during the course of work in accordance with Paragraph 4.10 SUBSTITUTION
OF EQUIPMENT AND/OR MATERIAL below.
The Contractor shall abide by the City's j udgment when proposed substitution of materials or items or
equipment are judged to be unacceptable and shall furnish the specified material or item of equipment in such
case. All proposals for substitutions shall be submitted to the City in writing by the Contractor and not by
individual trades or material suppliers. The City will advise of approval or disapproval of proposed
substitutions in writing within a reasonable time. No substitute materials shall be used unless approved by City
in writing.
4.9 EOUIPMENT APPROVAL DATA
The Contractor shall famish one (1) copy of complete catalog data for every manufactured item of
equipment and all components to be used in the Work, including specific performance data, material
description, rating, capacity, material gauge or thickness, brand name, catalog number and general type.
This submission shall be compiled by the Contractor and submitted to the City for review and written
approval before any of the equipment is ordered. Each data sheet or catalog in the submission shall be indexed
according to specification section and paragraph for easy reference. After written approval is received by the
Contractor, submission shall become a part of the Contract and may not be deviated from except upon written
approval of the City.
Catalog data for equipment approved by the City does not in any case supersede the Contract
Documents. The acceptance by the City shall not relieve the Contractor from responsibility for deviations from
the Specifications, unless he has called the City's attention, in writing, to such deviations at the time of
submission, nor shall it relieve him from responsibility for errors of any sort in the items submitted. The
Contractor shall check the work described by the catalog data with the Contract Documents for deviations and
errors.
It shall be the responsibility of the Contractor to insure that items to be famished fit the space
available. He shall make necessary field measurements to ascertain space requirements, including those for
connections, and shall order such sizes and shapes of equipment that the field installation shall suit the true
intent and meaning of the Specifications.
Where equipment requiring different arrangement of connections from those shown is approved, it
shall be the responsibility of the Contractor to install the equipment to operate properly, and in harmony with
the intent of the Specifications, and to make all changes in the Work required by the different arrangement of
connections at his own expense.
4.10 SUBSTITUTION OF EOUIPMENT AND/OR MATERIAL
After the execution of the Contract Agreement, the substitution of equipment and/or material for that
specified will be considered if:
(a) The equipment and/or materials proposed for substitution is determined by the City to be equal
or superior to that specified in the Contract;
(b) Unless determined to be of superior quality, the equipment and/or material proposed for
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substitution is less expensive than that specified and that such savings to the City, as proposed by the
Contractor, are submitted with the request for substitution. If the substitution is approved, the Contract price
shall be reduced accordingly; and
(c) The equipment and/or material proposed for substitution is readily available and its delivery
and use, if approved as a substitution, will not delay the scheduled start and completion of the specified work
for which it is intended or the scheduled completion of the entire work to be completed under the contract.
No request will be considered unless submitted in writing to the City and approval by the City must
also be in writing. To receive consideration, requests for substitutions must be accompanied by documentary
proof of the actual difference in cost to the Contractor in the form of quotations to the contractor covering the
original equipment and/or material, and also equipment and/or material proposed for substitution or other proof
satisfactory to the City. It is the intention that the City shall receive the full benefit of the saving in cost
involved in any substitution unless the item is substituted for one designated in the Specifications by specific
manufacturer's name and type, in which case one-third of the savings shall accrue to the benefit of the
Contractor.
In all cases, the burden of proving adequate proof that the equipment and/or material offered for
substitution is equal or superior in construction and/or efficiency to that named in the Contract shall rest on the
Contractor and the proof will be submitted to the City. Request for substitution of equipment and/or material
which the Contractor cannot prove to the satisfaction of the City, at its sole discretion and judgment, to be
equal or superior in construction and/or efficiency to that named in the Contract will not be approved.
5.0 MATERIALS AND WORKMANSHIP
5.1 MATERIALS FURNISHED BY THE CONTRACTOR
All materials and equipment used in the Work shall meet the requirements of the respective
Specifications, and shall not be used until it has been approved in writing by the City. Wherever the
specifications call for an item of material or equipment by a manufacturer's name and type, and additional
features of the item are specifically required by the specifications, the additional features specified shall be
provided whether or not they are normally included in the standard manufacturer's item listed.
Wherever the specifications call for an item of material or equipment by a manufacturer's name and
type, and the specified item becomes obsolete and is no longer available, the Contractor shall provide a
substitute item of equal or superior quality and performance which is acceptable to the Engineer and City and
is currently available, at no increase in Contract price.
5.2 STORAGE OF MATERIALS
Materials and equipment shall be stored so as to incur the preservation of their quality and fitness for
the Work. When considered necessary, they shall be placed on wooden platforms or other hard clean surfaces,
and not on the ground, and/or they shall be placed under cover. Stored materials and equipment shall be
located so as to facilitate prompt inspection. Private property zoned for or adjacent to land zoned for
residential uses shall not be utilized for storage purposes without special prior arrangement.
5.3 REJECTED WORK AND MATERIAL
Any materials, equipment or work which does not satisfactorily meet the Specifications may be
condemned by the Engineer or City by giving a written notice to the Contractor. All condemned materials;
equipment or work shall be promptly taken out and replaced.
All materials and equipment which do not conform to the requirements of the Contract Documents, are
not equal or superior to samples approved by the Engineer and City, or are in any way unsatisfactory or
unsuited to the purpose, for which they are intended, shall be rejected. Any defective work whether the result
of poor workmanship, use of defective materials, damaged through carelessness or from other cause shall be
removed within ten (10) days after written notice is given by the City, and the work shall be re -executed by the
Contractor. The fact that the Engineer or the City may have previously overlooked such defective work shall
not constitute an acceptance of any part of it. Should the Contractor fail to remove rejected work or materials
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within ten (10) days after written notice to do so, the City may remove them and may store the materials and
equipment. Satisfaction of warranty work after final payment shall be in accordance with Paragraph 10.15.
5.4 MANUFACTURER'S DIRECTION
Manufactured articles, materials and equipment shall be applied, installed, connected, erected, used,
cleaned, and conditioned as directed by the manufacturer unless herein specified to the contrary.
5.5 CUTTING AND PATCHING
The Contractor shall do all necessary cutting and patching of the Work that may be required to
properly receive the work of the various trades or as required by the Plans and Specifications to complete the
Work. Contractor shall restore all such cut or patched work as directed by the Engineer or the City. Cutting of
existing structures that could endanger the Work, adjacent property, workmen or the public shall not be done
unless approved by the Engineer and under Engineer's surveillance, or the City's designee.
5.6 CLEANING UP
The Contractor shall at all times keep the premises free from accumulation of waste materials or
rubbish caused by its employees or work. At the completion of the Work, contractor shall remove all rubbish,
tools, scaffolding and surplus materials and shall leave the Work "broom clean" or its equivalent, unless more
exactly specified, and shall insure that all debris and other unsightly objects are removed and disposed of in a
satisfactory manner. At no additional expense to the City, the Contractor will restore to their original conditions
or better, as nearly as practicable, those portions of the site not designated for alteration and all such property,
structure, utilities, landscaping, etc., disturbed or damaged during the prosecution of the Work. Final payment
will be withheld until such clean up and repairs are completed
The Work will be considered complete only after all debris and unused material due to or connected
with the Work have been removed and the surrounding area left in a condition satisfactory to the City. In the
event the City finds that the Contractor has not complied in keeping the job site clean, the City may, after
twenty-four (24) hours written notice to the Contractor to correct the situation, elect to have the job site cleaned
by an independent labor force. The cost of cleaning by said independent labor force shall be deducted from
moneys due the Contractor.
5.7 CITY'S OWNERSHIP OF MATERIALS
Any and all materials, whether structural or natural, found within the limits of the project remain the
property of the City unless City ownership is specifically conveyed to the Contractor. All material, equipment
and work become the sole property of the City as installed. These provisions shall not be construed as relieving
the Contractor from the sole responsibility for all materials and work for which payments have been made, for
the restoration of damaged work, or as a waiver of right of the City to require the fulfillment of all the terms of
the Contract.
5.8 GUARANTEE
The Contractor shall warrant all its material and equipment furnished and work performed for a period
of one (1) year from the date of final written acceptance of the Work by City. Satisfaction of warranty work
after final payment shall be as per Paragraph 10.15. All equipment and material warranties or guarantees shall
be drawn in favor of the City and the originals thereof furnished to the Engineer for review and acceptance
prior to final payment. Such guarantee shall in no way limit or relieve the Contractor of liability from
subsequent claims of breach of contract due to substandard materials or workmanship, nor shall such warranty
period shorten the statute of limitations for bringing a breach of contract or other action based upon any such
deficiencies.
6.0 CONSTRUCTION STAKING TO BE PERFORMED BY CONTRACTOR
6.1 PERSONNEL. EOUIPMENT AND RECORD REOUIREMENTS
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Adequate field notes and records shall be available for review by the City and Engineer as the Work
progresses and copies shall be available if necessary. Any inspection or checking of the Contractor's field notes
or layout work by the City and the acceptance of all or any part thereof, shall not relieve the Contractor the
responsibility to achieve the lines, grades and dimensions shown in the Plans and Specifications.
Prior to final acceptance of the project, the Contractor shall mark in a permanent manner on the surface
of the completed Work all control points shown on the Plans.
6.2 CONTROL POINTS FURNISHED BY THE CITY
The City will provide boundary or other control points and bench marks as shown on the Plans as
"Contractor's Survey Control Point", if any is provided. The Contractor shall be responsible for all survey
control of his work during construction. The Contractor shall preserve all reference points and benchmarks
furnished by the City.
6.3 FURNISHING OF STAKE MATERIALS
The Contractor shall furnish all stakes, templates and other materials necessary for establishing and
maintaining the lines and grades necessary for control and construction of the Work. The cost for surveying
and staking shall be included in the various bid items and no additional compensation.
6.4 LAYOUT OF WORK
Utilizing the control points furnished by the City in accordance with Paragraph 6.2, the Contractor
shall establish all horizontal and vertical controls necessary to construct the Work in conformance with the
Specifications. The Work shall include performing all calculations required and setting all stakes needed such
as grade stakes, offset stakes, reference point stakes, slope stakes, and other reference marks or points
necessary to provide lines and grades for construction of all contract items. Survey notes indicating the
information and measurements used in establishing locations and grades shall be kept in notebooks and
furnished to the Engineer with the records for the Project.
6.5 SPECIFIC STAKING REOUIREMENTS
Stakes to establish lines and grades shall be set at appropriate intervals to assure that the Project is
constructed to meet the lines and grade per Specifications. For construction stakes and other control,
references shall be set at sufficiently frequent intervals to assure that all components of a structure are
constructed in accordance with the lines and grades. Any staking and surveying required to set the building or
prepare the site will be the responsibility of the contractor with no additional compensation.
6.6 PAYMENT
The cost of performing layout work as described above shall be included in the contract prices for the
various items of work to which it is incidental.
6.7 COORDINATION WITH CITY
The City's recorded subdivision plats shall be considered correct. The distance, bearing and curve
information provided shall be used by the Contractor's surveyor to establish alignment throughout construction.
All surveying activities will be coordinated with the City's surveyor as needed for proper completion of all
work on the site.
6.8 LOCATION OF EXISTING UTILITIES AND PIPING
All existing underground utilities, such as telephone, cable television and electrical cables must be
located by the Contractor prior to starting work. The Contractor shall contact the Utilities at least 48 hours
prior to commencing any work within the project area. There may be other utilities within the project area.
The cost of substantiating the location of utilities shall be borne by the Contractor and included in the
bid price. The Contractor shall be responsible for the repair and/or replacement of any damage caused to
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utilities by Contractor forces during the course of construction. Utilities deemed to require relocation shall be
identified by the Contractor prior to commencing work. The Contractor shall notice the City of the conflict and
seek direction from the City prior to proceeding with work. Directions from the City may be to proceed despite
conflict, place work order on hold and commence work at a different location, or relocate utilities under
separate contract with the utility or a change order to be directed by the City.
7.0 PROGRESS AND COMPLETION OF WORK
7.1 CONTRACTOR'S OBLIGATION
Contractor shall supervise and direct the Work, using Contractor's best skill and attention. Contractor
shall be solely responsible for and have control over construction means, methods, techniques, sequences and
procedures and for coordinating all portions of the Work under this Contract, unless the Contract Documents
give other specific instructions concerning these matters.
Unless otherwise provided in the Contract Documents, Contractor shall provide and pay for labor,
materials, equipment, tools, construction equipment and machinery, water, heat, utilities, transportation, and
other facilities and services necessary for the proper execution and completion of the Work, whether temporary
or permanent and whether or not incorporated or to be incorporated in the Work. Unless otherwise provided in
the Contract Documents, Contractor shall pay all sales, use and other similar taxes.
Contractor shall enforce strict discipline and good order among Contractor's employees and other
persons carrying out the Work. Contractor shall not permit employment of unfit persons or persons not skilled
in tasks assigned to them. Contractor currently holds and shall maintain at all times during the term of this
Contract all required federal, state and local licenses necessary to perform the Work required under the
Contract Documents.
Contractor shall be responsible to the City for the acts and omissions of Contractor's employees,
Subcontractors and their agents and employees, and other persons performing portions of the Work under a
contract with Contractor. Contractor shall indemnify, defend and hold City harmless from all claims arising
out of or related to its performance of the Work except for acts arising solely from the active negligence of the
City.
7.2 START OF CONSTRUCTION
The Contractor shall commence work on the date specified in the Notice to Proceed subsequently
issued by the City, or as specifically noted in any Contract Addendum. However, in no case shall the
Contractor commence work until the City has been furnished and acknowledges receipt of the Contractor's
Certificates of Insurance and a properly executed performance and payment bond as required.
7.3 CONTRACT TIME
The contractor shall complete, in an acceptable manner, all of the Work in the time stated in the
Contract Agreement and any Addenda or Change Orders thereto. The contract time is 90 consecutive
calendar days from start of work date.
7.4 SCHEDULE OF COMPLETION
The Contractor's schedules are subject to the approval of the City, which shall not be unreasonably
withheld, and shall reflect a logical sequence of the various components of work and the anticipated rates of
production necessary to complete the Work on or before the completion date. Said schedules shall be submitted
within ten (10) days of the execution of the agreement by the City except when requested otherwise and shall
be updated and resubmitted to the City on the twenty-fifth (25th) day of every month with the Contractor's pay
request.
7.5 COORDINATION OF CONSTRUCTION/PRECONSTRUCTION CONFERENCE
The Contractor shall coordinate its work with other contractors, the City, and utilities to assure orderly
and expeditious progress of work.
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The City shall hold a pre -construction conference at Sebastian City Hall at a time/date mutually agreed
upon with the Contractor after the Contract has been awarded and fully executed.
7.6 PROPERTY OF OTHERS
A. Public Ownership
The Contractor shall be responsible for the preservation of all public property, trees, monuments, etc., along
and adjacent to the street and/or right-of-way, and shall use every precaution necessary to prevent damage or
injury thereto. He shall use suitable precautions to prevent damage to pipes, conduits and other underground
structures, and shall protect carefully from disturbance or damage all monuments and property marks until a
land surveyor has witnessed or otherwise referenced their location and shall not remove them until so directed
by the Engineer, or designee, in writing. The City shall remove and relocate all traffic control signs as required.
B. Private Ownership
Mail and newspaper boxes, sprinkler systems, ornamental shrubs, lawn ornaments, house numbers, fences, etc.
may be removed and relocated by the property owners. The City will not remove, relocate, or re -install mail
boxes, sprinkler systems, ornamental shrubs, etc. belonging to a private property owner. However, should such
items not be removed or relocated by the start of construction, the Contractor shall remove the objects, in a
manner which does not damage or injure the objects at no extra cost to the City, which interfere with the
construction of the Project and place them on the property owner's front lawn just outside the project limits.
Otherwise, the Contractor shall not enter upon private property for any purpose without obtaining permission
from the property Owner thereof. Where extensive intrusions upon private property are required for
construction, the City and Contractor shall cooperate to obtain Temporary Construction Easements from the
landowner.
7.7 PROTECTION OF EXISTING UTILITIES AND FACILITIES
All utilities and all structures of any nature, whether below or above ground, that may be affected by
the Work but are not required to be disturbed or relocated by the very nature of the project, shall be protected
and maintained by the Contractor and shall not be disturbed or damaged by Contractor forces during the
progress of the Work; provided that, should the Contractor disturb, disconnect or damage any utility or any
structure, all expenses of whatever nature arising from such disturbance or the replacement or repair and
testing thereof shall be borne by the Contractor.
7.8 CROSSING PUBLIC FACILITIES
When new construction crosses highways, railroads, streets or similar public facilities under the
jurisdiction of state, county, city, or other public agency or private entity, the City through the Engineer shall
secure written permission prior to the commencement of construction of such crossing. The Contractor will be
required to furnish evidence of compliance with conditions of the permit from the proper authority before final
acceptance of the Work by City. Road closures are governed by Paragraph 8.3.
7.9 CHANGES IN THE WORK
The City may order changes in the Work through additions, deletions or modifications without
invalidating the Contract; however, any change in the scope of work or substitution of materials shall require
the written approval of the City. Compensation and time of completion affected by the change shall be adjusted
at the time of ordering such change. New and unforeseen items of work found to be necessary and which
cannot be covered by any item or combination of items for which there is a contract price shall be classed as
changes in the Work. The Contractor shall do such changes in the Work and furnish such materials, labor and
equipment as may be required for the proper completion of construction of the work contemplated. In the
absence of such written order, no claim for changes in the Work shall be considered. Changes in the Work
shall be performed in accordance with the Specifications where applicable and work not covered by the
specifications or special provisions shall be done in accordance with specifications issued for this purpose.
Changes in the Work required in an emergency to protect life and property shall be performed by the
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Contractor as required.
7.10 EXTENSION OF CONTRACT TIME
No extension of time shall be valid unless given in writing by the City. No monetary compensation
shall be given for such delay. A delay beyond the Contractor's control occasioned by an "Act of God" may
entitle the Contractor to an extension of time in which to complete the Work as determined by the City
provided, however, the Contractor shall immediately give written notice to the City of the cause of such delay.
"Rain day" extensions shall be granted upon written request of the Contractor to the City's Project
Manager when said Project Manager determines that weather conditions make it counterproductive to work on
said days. "Rain day" requests must be submitted at the end of each work week or be waived, and the
cumulative "rain day" extensions granted shall be processed as a Change Order with each pay submittal.
In the event that the City suspends the Work as provided in Paragraph 9.3, the Contractor shall be
granted an extension of time to complete the Work for as many calendar days as the Work was suspended;
except, however, that the Contractor will not be granted an extension of time to complete the Work if the
suspension was caused by a fault of the Contractor.
7.11 CORRECTION OF WORK
Contractor shall, at no cost to the City, promptly correct Work failing to conform to requirements of
the Contract Documents, whether observed before or after completion of the Work and whether or not
fabricated, installed or completed, and shall correct any Work found to be not in accordance with the
requirements of the Contract Documents within a period of one (1) year from the date of completion of the
Work or by the terns of an applicable special warranty required by the Contract Documents. The provisions of
this Paragraph apply to the Work done by Subcontractors as well as to the Work done by direct employees of
Contractor.
Nothing contained in this Paragraph shall be construed to establish a period of limitation with respect
to other obligations which Contractor might have under the Contract Documents. Establishment of the time
period of one (1) year as described in Subparagraph 7.11(a) above relates only to the specific obligation of
Contractor to correct the Work, and has no effect on the time within which the obligations of the Contract
Documents may be enforced, nor to the time within which proceedings may be commenced to establish
Contractor's liability with respect to Contractor's remaining contractual obligations.
7.12 LIOUIDATED DAMAGES
In the event Contractor violates or fails to perform any provision of the Contract Documents, then the
City may elect to receive, and Contractor agrees to pay, liquidated damages in the amount of three hundred
dollars ($300) per day beyond the agreed completion date. Inspection of the Work by the City and the
subsequent issuance of a notice by the City indicating substantial completion will be the date used to signify
work completion. If completion is beyond the schedule agreed upon, liquidated damages may be imposed by
the City on the Contractor and will be withheld from payment.
It is expressly acknowledged by Contractor that said payment shall not be interpreted nor construed as
a penalty but is in fact a good faith attempt to fix damages which the City will suffer in the event Contractor
fails to perform as required hereunder or violates any provision of the Contract Documents.
8.0 PUBLIC HEALTH AND SAFETY
8.1 PROTECTION OF PERSONS AND PROPERTY
The Contractor shall submit, for the City's approval, a project safety and security plan which describe the
Contractor's plans and procedures to protect the safety and property of property owners, residents, and passers-
by. The plan shall describe measures and precautions to be taken during working hours and non -working
hours.
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A. Safety Precautions and Programs
The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions
and programs in connection with the Work in accordance with the U.S. Department of Labor Occupational
Safety and Health Act and the laws of the State of Florida.
This Contract requires that the Contractor and any and all subcontractors hired by the Contractor
comply with all relevant standards of the Occupational Safety and Health Act. Failure to comply with the Act
constitutes a failure to perform. The Contractor agrees to reimburse the City for any fines and/or court costs
arising from penalties charged to the City for violations of OSHA committed by the Contractor or any and all
subcontractors.
B. Safety of Persons and Property
The Contractor shall take all reasonable precautions for the safety of, and shall provide all reasonable
protection to prevent damage, injury or loss to, all employees on the Work and all other persons who may be
affected thereby; all the work materials and equipment to be incorporated therein, whether in storage on or off
the project site, under the care, custody or control of the Contractor or any of his subcontractors; and other
property on the project site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways,
structures and utilities not designated for removal, relocation or replacement in the course of construction.
The Contractor shall be held fully responsible for such safety and protection until final written
acceptance of the Work. Fire hydrants on or adjacent to the Work shall be kept accessible to fire -fighting
equipment at all times. Temporary provisions shall be made by the Contractor to insure the proper functioning
of all swales, gutters, sewer inlets, drainage ditches and irrigation ditches, which shall not be obstructed except
as approved by the City. The Contractor acknowledges that, in executing the Project, it will operate machinery
and equipment that may be dangerous to the adjacent property owners and the general public. The Contractor
will be required to conduct excavations for the Project that may be hazardous to person and property. The
Contractor shall develop and implement a job safety and security plan that will adequately protect all property
and the general public. Contractor shall rigorously prohibit the committing of nuisances on the site of the
Work, on the lands of the City or an adjacent property.
8.2 TRAFFIC CONTROL
All safety precautions, traffic control, and warning devices necessary to protect the public and
workmen from hazards within the right-of-way shall be in strict accordance with SECTION 102,
MAINTENANCE OF TRAFFIC, in the Florida Dept. of Transportation (FDOT) Std. The State of Florida
Manual of Traffic Control and Safe Practices for Street and Highway Construction, Maintenance and Utility
Operations Specifications for Road and Bridge Construction, latest edition shall be used as minimum
standards, as applicable. Further, the Contractor shall carry on the Work in a manner that will cause the least
possible obstruction and interruption in traffic, and the least inconvenience to the general public and the
residents in the vicinity of the work.
8.3 ROAD CLOSURE AND DETOURS
Local traffic shall be maintained within the limits of the Project for the duration of the construction
period. Closing to through travel of more than two (2) consecutive blocks, including the cross street intersected
will not be permitted without specific authorization of the City. No road or street shall be closed to the public
except with the permission of the City and proper governmental authority. When closing of roads is permitted,
it shall require forty-eight (48) hours notification to the City. Traffic detours shall be pre -approved prior to
closing. "Street Closed to through Traffic" signs and "Detour" routes shall be indicated and maintained by the
Contractor when the job is located in a public or private street.
8.4 PROVISION OF ACCESS
Where traffic must cross open trenches, the contractor shall provide adequate ingress and egress to
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dwellings, business facilities, utilities and service. Temporary provisions shall be made by the Contractor to
insure the use of sidewalks. The Contractor shall provide suitable crossings at street intersections and
driveways, and supply such aid as may be required for pedestrians and motorists, including delivery vehicles,
to safely negotiate the construction areas. On completion of Work within any area, the Contractor shall remove
all debris, excess materials, barricades and temporary Work leaving walkways and roads in said area clear of
obstructions.
8.5 WARNING SIGNS AND BARRICADES
The Contractor shall provide adequate signs, barricades, warning lights and flagmen, as required, and
all such other necessary precautions for the protection of the Work and the safety of the public. All barricades
and obstructions shall be protected at night by regulatory signal lights which shall be kept in operation from
sunset to sunrise. Barricades shall be of substantial construction and shall be reflective to increase their
visibility at night. Suitable warning signs shall be so placed and illuminated at night as to show in advance
where construction, barricades or detours exist. Unless so designated in the Bid Documents, no direct payment
for this work will be made, but the cost of providing, erecting and maintaining such protection devices,
including guards, watchmen and/or flagmen as required shall be considered as included and paid for in the
various contract prices of the Work. Warning signs and barricades shall be in conformance with the State of
Florida, Manual of Traffic Control and Safe Practices for Street and Highway Construction, Maintenance and
Utility Operations, latest edition.
The Contractor shall provide and maintain adequate barricades, construction signs, torches, flashers,
guards and flagmen as required in pedestrian and vehicular traffic areas. Regulations of local authorities shall
be compiled with. Advance warning signs are required on all streets where work is being conducted. Lane
closures shall be signed and barricaded or coned as indicated in aforementioned FDOT Index. Flagmen may
be required where traffic and length of lane closure warrant them. Where such a plan is needed, Contractor
shall submit and obtain approval of their traffic control plan by the City.
8.6 OPEN TRENCHES
The Contractor shall fully comply with Florida Statutes and OSHA regulations. with regard to open
trenches during construction. The Contractor shall be place construction hazard fencing along any open
trenches during the construction work -day, and shall leave no open trenches or excavations over -night unless
properly fenced and with the specific approval of the Engineer or the City.
8.7 PLACEMENT OF HEAVY EQUIPMENT
The Contractor shall not leave construction equipment parked in front of or on a residential lot
overnight or on weekends. At the close of work each day, the equipment shall be driven to and stored in a
designated area so that the equipment will not become an "attractive nuisance" to neighborhood children. All
equipment left unattended during the course of working day, such as during lunch hours or work breaks, shall
not be left in a condition or location which would create a safety hazard to the general public. All keys shall be
removed from the machines during those times.
8.8 TEMPORARY FACILITIES AND CONTROLS
The Contractor shall provide controls for sanitary facilities, environmental protection and safety
controls on site acceptable to the Florida Department of Health and Rehabilitative Services, Department of
Environmental Protection, and St. Johns River Water Management District.
8.9 SANITARY PROVISION
The Contractor shall provide and maintain such sanitary accommodations adequate for the use of his
employees and those of his subcontractors, and as may be necessary to comply with the requirements and
regulations of the local and state departments of health. Such facilities shall be made available when the first
employees arrive on site of the Work, shall be properly secluded from public observation, and shall be
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constructed and maintained during the progress of the Work in suitable numbers and at such points and in such
manner as may be required or approved. The Contractor shall maintain the sanitary facilities in a satisfactory
and sanitary condition at all times and shall enforce their use. The City shall have the right to inspect such
facilities at all times to determine whether or not they are being properly and adequately maintained.
Following the period of necessity for such accommodations, they and all evidence affixed thereto shall be
removed.
8.10 WATER AND ELECTRIC SUPPLY
The Contractor shall make all necessary applications and arrangements, and pay all fees and charges
for water and electrical service necessary for the proper completion of the Project up to the time of final
acceptance. The Contractor shall provide and pay for any temporary piping and connections.
8.11 NOISE CONTROL
The Contractor shall provide adequate protection against objectionable noise levels caused by the
operation of construction equipment, and shall submit a plan to the Engineer for review prior to initiation and
implementation of the plan.
8.12 DUST CONTROL
The Contractor shall provide for adequate protection against raising objectionable dust clouds caused
by moving construction equipment, high winds or any other cause, and shall submit a plan to the Engineer for
review prior to initiation and implementation of the plan.
8.13 WATER CONTROL
The Contractor shall provide for satisfactory disposal of surplus water and shall submit a plan to the
Engineer for review prior to initiation and implementation of the plan. Prior approval shall be obtained from
the proper authorities for the use of public or private lands or facilities for such disposal.
8.14 POLLUTION. SILTATION AND EROSION CONTROL
The Contractor shall provide for and take sufficient precautions to prevent pollution of private and
public lands, reservoirs, ponds, rivers, streams, creeks, etc,, by the disposal of surplus materials in the forms of
solids, liquids or gases including, but not limited to, fuels, oils bitumen, calcium chloride or other harmful
materials.
Contractor shall conduct and schedule Work operations so as to avoid or otherwise minimize pollution
or silting of streams, lakes and reservoirs and to avoid interference with movement of migratory fish where
there is a high potential for erosion and subsequent water pollution.
Erosion control features shall be constructed concurrently with other work and at the earliest
practicable time.
The Contractor shall prepare a detailed description of Contractor's plan for Erosion and Turbidity
Control, including location of erosion control and turbidity control devices, marked on a plan set as needed for
clarity. The erosion and turbidity control shall meet the requirements of the St. John's River Water
Management District and the applicable City's NPDES program for control of discharge of Total Suspended
Matter, and shall prevent water and wind erosion of open excavations and swales.
ARTICLE III - Supervision and Administration
9.0 ENGINEER, CITY, CONTRACTOR RELATIONS
9.1 ENGINEER'S RESPONSIBILITY AND AUTHORITY
All work done shall be subject to the construction review of the Engineer -of -Record and the City. Any
and all technical questions which may arise as to the quality and acceptability of materials furnished, work
performed, or work to be performed, interpretation of Specifications and all technical questions as to the
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acceptable fulfillment of the Contract on the part of the Contractor shall be referred to the Engineer who will
resolve such questions.
9.2 ENGINEER'S DECISION
All claims of a technical nature of the City or Contractor shall be presented to the Engineer -of -Record
for resolution.
9.3 SUSPENSION OF WORK
The City shall have the authority to suspend the Work wholly or in part, for such periods as may be
deemed necessary and for whatever cause, to include but not be limited to, unsuitable weather or such other
conditions as are considered unfavorable for prosecution of the Work, failure on the part of the Contractor to
carry out the provisions of the Contract or to supply materials meeting the requirements of the Specifications,
or the action of a governmental agency, by serving written notice of suspension to the Contractor. In the event
that the Engineer shall become aware of any condition which may be cause for suspension of the Work, the
Engineer shall immediately advise the City of such condition. The Contractor shall not suspend operations
under the provisions of this Paragraph without the City's permission.
9.4 CONSTRUCTION REVIEW OF WORK
All materials and each part or detail of the Work shall be subject at all times to construction review by
the Engineer and the City. The Engineer and the City may appoint inspectors. The Contractor will be held
strictly to the true intent of the Specifications in regard to quality of materials, workmanship, and the diligent
execution of the Contract. Such construction review may include mill, plant, or shop inspection, and any
material furnished under the Specifications is subject to such inspection. The Engineer and the City shall be
allowed access to all parts of the Work and shall be furnished with such information and assistance by the
Contractor as is required to make a complete and detailed review. The City shall not be responsible for the acts
or omissions of the Contractor.
9.5 FIELD TESTS AND PRELIMINARY OPERATION
The Contractor shall perform the work of placing in operation all equipment installed under this
Contract, except as specifically noted hereinafter. The Contractor shall make adjustments necessary for proper
operation.
The Contractor shall provide construction labor required for preliminary operation of the equipment
installed under this Contract.
The Contractor shall notify the City when work is considered to be complete, in operating condition,
and ready for inspection and any testing, if needed. Further inspection requirements may be designated in the
Technical Specifications on the pavement.
The City will conduct tests it deems necessary to determine if the Work functions properly.
Arrangements for testing laboratory services will be made by the City. Payment for testing to show compliance
with specified requirements will be paid for by the City. The cost of retesting when materials and
workmanship fail to meet specified requirements will be deducted from moneys due the Contractor.
9.6 EXAMINATION OF COMPLETED WORK
The City may request an examination of completed work of the Contractor at any time before
acceptance by the City of the Work and shall remove or uncover such portions of the finished work as may be
directed. After examination, the Contractor shall restore said portions of the Work to the standard required by
the Specifications. Should the work thus exposed or examined prove acceptable, the uncovering or removing
and the replacing of the covering or making good of the parts removed shall be paid for as extra work, but
should the work so exposed or examined prove unacceptable, the uncovering, removing and replacing shall be
at the Contractor's expense.
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9.7 CONTRACTOR'S SUPERINTENDENT
A qualified superintendent, who is acceptable to the City, shall be maintained on the project and give
sufficient supervision to the Work until its completion. The superintendent shall have full authority to act on
behalf of the Contractor, and all communications given to the superintendent shall be considered given to the
Contractor. In general, such communications shall be confirmed in writing and always upon written request
from the Contractor.
9.8 CITY'S RIGHT TO CORRECT DEFICIENCIES
Upon failure of the contractor to perform the work in accordance with the Contract Documents,
including any requirements with respect to the Schedule of Completion, and after five (5) days written notice to
the Contractor, the City may, without prejudice to any other remedy he may have, correct such deficiencies.
The Contractor shall be charged all costs incurred to correct deficiencies.
9.9 CITY'S RIGHT TO TERMINATE CONTRACT AND COMPLETE WORK
In the event of any default by the Contractor, the City shall have the right to immediately terminate the
Contract upon issuance of written notice of termination to the Contractor stating the cause for such action. This
Agreement may be terminated by the City without cause provided at least thirty (30) days written notice of
such termination shall be given to the Contractor. In the event of termination, the City may take possession of
the Work and of all materials, tools and equipment thereon and may finish the Work by whatever method and
means it may select.
It shall be considered a default by the Contractor whenever Contractor shall:
(a) Declare bankruptcy, become insolvent or assign his assets for the benefit of his creditors.
(b) Disregard or violate the provisions of the Contract Documents or City's written instructions, or
fail to prosecute the Work according to the agreed schedule of completion including extensions thereof.
(c) Fail to provide a qualified superintendent, competent workmen or subcontractors, or proper
materials, or fail to make prompt payment for same.
9.10 RIGHTS OF VARIOUS INTERESTS
Wherever work being done by the City's forces or by other contractors is contiguous to work covered
by the Contract, the respective rights of the various interests involved shall be established by the City, to secure
the completion of the various portions of the Work in general harmony.
9.11 SEPARATE CONTRACTS
The City may let other contracts in connection with the Work of the Contractor. The Contractor shall
cooperate with other Contractors with regard to storage of materials and execution of their work. It shall be the
Contractor's responsibility to inspect all work by other contractors affecting Contractor's work and to report to
the City any irregularities that will not permit completion of work in a satisfactory manner.
Contractor's failure to notify the City of such irregularities shall indicate the work of other contractors
has been satisfactorily completed to receive related work. It shall be the responsibility of the Contractor to
inspect the completed work in place and report to the Engineer immediately any difference between completed
work by others and the Plans.
9.12 SUBCONTRACTS AND PURCHASE ORDERS
Prior to signing the Contract or at the time specified by the City, the Contractor shall submit in writing
to the City the names of the subcontractors proposed for the Work. Subcontractors may not be changed except
at the request or with the approval of the City. The Contractor is responsible to the City for the acts and
omissions of its subcontractors and their direct or indirect employees, to the same extent as he is responsible
for the acts and omissions of its employees. The Contract Documents shall not be construed as creating a
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contractual relation between any subcontractors and the City. The Contractor shall bind every subcontractor by
the terms of the Contract Documents.
For convenience of reference and to facilitate the letting of contracts and subcontracts, the
Specifications are separated into title sections. Such separations shall not, however, operate to make the
Engineer or City an arbiter to establish limits to the contracts between the Contractor and subcontractors.
9.13 WORK DURING AN EMERGENCY
The Contractor shall perform any work and shall furnish and install materials and equipment necessary
during an emergency endangering life or property. In all cases, Contractor shall notify the Engineer and City of
the emergency as soon as practicable, but shall not wait for instructions before proceeding to properly protect
both life and property.
9.14 ORAL AGREEMENTS
No oral order, objection, claim or notice by any party to the others shall affect or modify any of the
terms or obligations contained in any of the Contract Documents, and none of the provisions of the Contract
Documents shall be held to be waived or modified by reason of any act whatsoever, other than by a definitely
agreed waiver or modification thereof in writing, and no evidence shall be introduced in any proceeding of any
other waiver or modification.
9.15 NIGHT. SATURDAY AND/OR SUNDAY WORK
No night or Saturday and Sunday work will be permitted, except in case of emergency, or with prior
approval from City. This clause shall not pertain to crews organized to perform restoration work which needs
no verifying inspection, maintenance work on equipment, or to operate and maintain special equipment such as
dewatering pumps which may be required to work 24 hours per day. All such night, Saturday and/or Sunday
work must be authorized by the City.
9.16 . UNAUTHORIZED WORK
Work done without lines and grades having been established, work done without proper inspection, or
any changes made or extra work done without written authority will be done at the Contractor's risk and will be
considered unauthorized, and, at the option of the City, may not be measured and paid for.
9.17 USE OF COMPLETED PORTIONS OF THE WORK
The City shall have the right to use, occupy, or place into operation any portion of the Work that has
been completed sufficiently to permit safe use, occupancy, or operation, as determined by the Engineer. If such
use, occupancy, or operation increases the cost of or delays the Work, the Contractor shall be entitled to extra
compensation, or an extension of time, or both, as determined by the Engineer. However, if Contractor has
failed to complete the Work in accordance with the time requirements of the Agreement, no compensation
(including set -offs to liquidated damages) shall be allowed for such use or occupancy.
9.18 CONTRACTOR'S RESPONSIBILITY FOR WORK
Until acceptance of the Work by the City, it shall be under the charge and care of the Contractor, and
he shall take every necessary precaution against injury or damage to the Work by the action of the elements or
from any other cause whatsoever, whether arising from the execution or from the non -execution of the Work.
The Contractor shall rebuild, repair, restore and make good, without additional compensation, all injury or
damage to any portion of the Work occasioned by any cause, other than the sole and active negligence of the
City, before its completion and acceptance.
10.0 MEASUREMENT AND PAYMENT
10.1 DETAILED BREAKDOWN OF CONTRACT
Except in cases where unit prices form the basis for payment under the Contract, the Contractor shall
submit a complete breakdown of the contract amount showing the value assigned to each part of the Work,
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including an allowance for profit and overhead within ten (10) days of the execution of the Contract by the
parties. Upon approval of the breakdown of the contract amount by the Engineer and the City, it shall be used
as the basis for all requests for payment.
10.2 REQUEST FOR PAYMENT
The Contractor may submit to the City not more than once each month a request for payment for work
completed. Where applicable, the Contractor may choose to submit a request for payment at the substantial
completion of each work order. The City may elect to provide its own form for the Contractor to submit
progress payment requests. The standard form provided by the City, or a form presented by the Contractor
having received prior approval from the City, can be used for the submittal of a progress payment.
The Contractor shall furnish the Engineer and the City all reasonable facilities required for obtaining
the necessary information. relative to the progress and execution of the Work. In addition to each month's
invoice, an updated project schedule shall be submitted.
Each request for payment shall be computed from the work completed to date on all items listed in the
detailed breakdown of the contract amount less previous payments and back charges. Progress payments on
account of Unit Price Work will be based on the number of units completed at the time the payment request
was dated by the Contractor. If payment is requested on the basis of materials and equipment not incorporated
in the project but delivered and suitably stored at the site or at another location agreed to in writing, the
payment request shall also be accompanied by a bill of sale, invoice or other documentation warranty that the
City has received the materials and equipment free and clear of all liens, charges, security interests and
encumbrances, all of which shall be satisfactory to the City. No payments shall be made for materials stored on
site without approval of the City.
An amount of 10% of each monthly pay request shall be retained until final completion and written
acceptance of the Work by the City. Payment of the retainage shall be included in the Contractor's final pay
request in accordance with Paragraph 10.14. Any deviation in the release or partial release of the 10%
retainage shall be at the sole discretion of the City, but in no case earlier than completion of the Engineer's
"punch list inspection". Any request for payment shall be accompanied by claim releases for work done or
materials famished in accordance with Paragraph 10.13.
Prior to submission of any request for payment by the Contractor, the Engineer shall review the request
for payment to determine the following:
(a) That the work covered by the request for payment has been completed in accordance with the
intent of the Plans and Specifications.
(b) That the quantities of work have been completed as stated in the request for payment, whether
for a unit price contract or for payment on a lump -sum contract.
10.3 CITY'S ACTION ON A REOUEST FOR PAYMENT
Within thirty (30) days from the date of receipt of a request for payment the City shall do one of the following:
(a) Approve and pay the request for payment as submitted.
(b) Approve and pay such other amount of the request for payment in accordance with Paragraph
10.4 as the City shall decide is due the Contractor, informing the Contractor in writing of the reasons for
paying the amended amount.
(c) Disapprove the request for payment in accordance with Paragraph 10.4 informing the
Contractor in writing of the reasons for withholding payment.
10.4 CITY'S RIGHT TO WITHHOLD PAYMENT OF A REOUEST FOR PAYMENT
The City may withhold payment in whole or in part on a request for payment to the extent necessary
for any of the following reasons:
(a) Work not performed but included in the request for payment, or the contract Price has been
reduced by written change order.
(b) Work covered by the request for payment which is not in accordance with the Plans,
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Specifications and generally accepted construction practices, including if, in the opinion of the City, there is
sufficient evidence that the Work has not been satisfactorily completed, or based upon tests and/or inspections
the work is defective or has been damaged requiring correction or replacement.
(c) In the event of a filing of a claim or lien, or information received by City of a
potential filing of a claim or lien against the Contractor or City.
(d) Failure of the Contractor to make payments to subcontractors, material suppliers
or labor.
(e) Damage to another contractor.
(f) The City has had to correct a defect in the Work, or there are other items entitling
theCity to a set-off against the amount recommended.
(g) Default of any of the provisions of the Contract Documents.
10.5 PAYMENT FOR UNCORRECTED WORK
Should the City direct, in writing, the Contractor not to correct work that has been damaged or that was not
performed in accordance with the Contract Documents, an equitable deduction from the contract amount shall
be made to compensate the City for the uncorrected work.
10.6 PAYMENT FOR REJECTED WORK AND MATERIALS
The removal of work and materials rejected under Paragraph 5.3 and the re -execution of work by the
Contractor shall be at the expense of the Contractor and the Contractor shall pay the cost of replacing the
destroyed or damaged work of other contractors by the removal of the rejected work or materials and the
subsequent re -execution of that work. In the event that City incurs expenses related thereto, Contractor shall
pay for the same within thirty (30) days after written notice to pay is given by the City. If the Contractor does
not pay the expenses of such removal, after ten (10) days written notice being given by the City of its intent to
sell the materials, the City may sell the materials and shall pay to the Contractor the net proceeds there from
after deducting all the costs and expenses that are incurred by the City.
If the proceeds do not cover the expenses incurred by the City, such additional amounts may be set-off against
any payments due Contractor.
10.7 CHANGES IN THE WORK
A. Change Orders
If conditions require a change in the scope of work or additional work varying from the original Plans
or Specifications, such change shall be effected by the Contractor when the City issues a written Change Order.
The Change Order shall set forth in complete detail the nature of the change, the change in the compensation to
be paid the Contractor and whether it is an addition or a reduction of the original total contract cost. Should
additional or supplemental drawings be required, they will be furnished by the Engineer.
All Change Orders shall address the impact of the change on both Contract Price / Cost and Contract
Time / Schedule.
Compensation to be paid to the Contractor for accomplishing the work of a Change Order shall be
established in one of the following ways:
(a) By lump sum proposed by the Contractor and accepted by the City.
(b) By unit prices established and agreed to.
(c) By unit prices established for additional kinds of work.
(d) By other methods as may be mutually agreed upon.
(e) By force account wherein the Contractor provides the labor and materials at Contractor's
direct cost plus 15% for overhead and profit. When the force account method is used, the Contractor
shall provide full and complete records of all costs for review by the City.
B. Claims
Claims arising from changes or revisions made by the Contractor at the City's request shall be
presented to the City before work starts on the changes or revisions. If the Contractor deems that extra
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compensation is due for work not covered herein, or in Supplemental Agreement, the Contractor shall notify
the City in writing of its intention to make claim for extra compensation before work begins on which the claim
is based. If such notification is not given and the City is not afforded by the Contractor a method acceptable to
the City for keeping strict account of actual cost, then the Contractor hereby waives its request for such extra
compensation. The City is not obligated to pay the Contractor if the City is not notified as described above. The
Contractor may refuse to perform additional work requested by the City until an appropriate agreement is
executed by the parties. Such notice by the Contractor and the fact that the City has kept account of the costs as
aforesaid shall not in any way be construed as proving the validity of the claim.
10.8 CANCELED ITEMS OF WORK
The City shall have the right to cancel those portions of the contract relating to the construction of any
item provided therein. Such cancellation, when ordered by the City in writing, shall entitle the Contractor to the
payment of a fair and equitable amount covering all costs incurred by Contractor pertaining to the canceled
items before the date of cancellation or suspension of the Work. The Contractor shall be allowed a profit
percentage on the materials used and on construction work actually done, at the same rates as provided for
"Changes in the Work", but no allowance will be made for anticipated profits. Acceptable materials ordered by
the Contractor or delivered on the site before the date of such cancellation or suspension shall be purchased
from the Contractor by the City at actual cost and shall thereupon become the property of the City.
10.9 PAYMENT FOR WORK SUSPENDED BY THE CITY
If the Work or any part thereof shall be suspended by the City as provided in Paragraph 9.3, the
Contractor will then be entitled to payment for all work done except as provided in Paragraph 10.4.
10.10 PAYMENT FOR WORK BY THE CITY
The cost of the work performed by the City removing construction materials, equipment, tools and
supplies in accordance with Paragraph 5.7 and in correcting deficiencies in accordance with Paragraph 9.8
shall be paid by the Contractor.
10.11 PAYMENT FOR WORK BY CITY FOLLOWING TERMINATION OF CONTRACT
A. Termination by City for Cause
Upon termination of the contract by the City for cause, including abandonment or termination by Contractor,
the City may enter into an agreement with others for the completion of the Work under this Agreement and the
Contractor shall be held harmless for the work of others. No further payments shall be due the Contractor until
the Work is completed and accepted by the City. If the unpaid balance of the contract amount shall exceed the
cost of completing the Work including all overhead costs, Contractor shall be paid up to the amount of the
excess balance on a quantum merit basis for the work done prior to termination. If the cost of completing the
Work shall exceed the unpaid balance, the Contractor or its Surety shall pay the difference to the City. The cost
incurred by the City as herein provided shall include the cost of the replacement contractor and other expenses
incurred by the City through the Contractor's default. In either event, all work done, tracings, plans,
specifications, maps, computer programs and data prepared by the Contractor under this Agreement shall be
considered property of the City.
B. Termination by City Without Cause
In the event the City without cause abandons, terminates or suspends this Agreement, the Contractor shall be
compensated for services rendered up to the time of such termination and any work done or documents
generated by the Contractor shall remain the property of the City.
10.12 TERMINATION OF CONTRACTOR'S RESPONSIBILITY
The Contract will be considered complete when all work has been finished, the final construction
review is made by the Engineer, and the project accepted in writing by the City.
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10.13 RELEASE OF CLAIMS (INTERUWFINAL)
The Contractor shall deliver, with each request for payment, a completed Affidavit and Release of
Claim on a form supplied by the City. Also, from each supplier or subcontractor who has notified the City of
his right to file a Claim (Notice to City) or who is listed in the Contractor's Affidavit and Release of Claim as
an unpaid, potential Claimant, a Claimant's Sworn Statement of Account, executed by the supplier or
subcontractor, must be attached to each request for payment.
If the completed forms are not supplied with the request for payment, the City will notify Contractor of
the outstanding claims of record and, if said completed form(s) are not supplied within thirty (30) days, the
City shall make joint payments to the Contractor and outstanding claimants.
10.14 ACCEPTANCE AND FINAL PAYMENT
When it is determined, as a result of a joint inspection of the Work by the Contractor, City, and
Engineer that the Work has been completed in accordance with the terns of the Contract Documents, the
Engineer shall certify completion of the Work to the City. At that time, the Contractor may submit the
Contractor's final request for payment. The Contractor's final request for payment shall be the contract amount
plus all approved written additions less all approved written deductions and less previous payments made. As a
condition for Final payment, a Contractor's Final Affidavit must be received by the City along with his Final
Payment Request and any as -built drawings which may be required.
The Contractor shall furnish full and final releases of Claim for labor, materials and equipment
incurred in connection with the Work, following which the City will release the Contractor except as to the
conditions of the performance bond, any legal rights of the City, required guarantees and satisfaction of all
warranty work, and shall authorize payment of the Contractor's final request for payment.
10.15 SATISFACTION OF WARRANTY WORK AFTER FINAL PAYMENT
The making of the final payment by the City to the Contractor shall not relieve the Contractor of
responsibility for faulty materials or workmanship. The City shall promptly give notice of faulty materials and
workmanship and the Contractor shall promptly replace any such defects discovered within one (1) year from
the date of final written acceptance of the Work by the City.
11.0 PUBLIC CONTRACT REQUIREMENTS
11.1 COVENANT AGAINST CONTINGENT FEES
The Contractor warrants that it has not employed or retained any company or person, other than a bona
fide employee working solely for the Contractor, to solicit or secure this Agreement and that it has not paid or
agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working
solely for the Contractor, any fee, commission, percentage, gift or any other consideration contingent upon or
resulting from the award or making of this Agreement. For the breach or violation of this paragraph, the City
shall have the right to terminate the Agreement without liability and, at its discretion, deduct from the
Agreement price, or otherwise recover, the full amount of such fee, commission, percentage, gift or
consideration.
11.2 INTEREST OF MEMBERS OF CITY AND OTHERS
No officers, members or employees of the City and no member of its governing body, and no other public
official of the governing body of the locality or localities in which services for the facilities are situated or
carried out, who exercises any functions or responsibilities in the review or approval of the undertaking or
carrying out of this project, shall participate in any decision relating to this Agreement which affects such
person's personal interest, or have any personal or pecuniary interest, direct or indirect, in this Agreement or
the proceeds thereof.
11.3 CERTIFICATION OF RESTRICTIONS ON LOBBYING
The Contractor agrees that no Federal appropriated funds have been paid or will be paid by or on
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behalf of the Contractor to any person for influencing or attempting to influence any officer or employee of any
Federal agency, a member of Congress, an officer or employee of Congress or an employee of a member of
Congress in connection with the awarding of any Federal contract, the making of any Federal Grant, the
making of any Federal loan, the entering into of any cooperative agreement and the extension, continuation,
renewal, amendment or modification of any Federal contract, Grant, loan or cooperative agreement.
If any funds other than Federal appropriated funds have been paid by the Contractor to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an
officer or employee of Congress or an employee of a member of Congress in connection with this Agreement,
the undersigned shall complete and submit Standard Form- "Disclosure Form to Report Lobbying" in
accordance with its instructions.
11.4 INTEREST OF CONTRACTOR
The Contractor covenants that he presently has no interest and shall not acquire any interest, direct or
indirect, which shall conflict in any manner or degree with the performance of services required to be
performed under this Agreement. The Contractor will further covenants that in the performance of this
Agreement, no person having any such interest shall be employed. The Contractor shall not undertake any
professional work which conflicts with its duties as the City's Contractor without the prior written consent of
the City during the term of this Agreement. Any work where the Contractor can reasonably anticipate that it
may be called to testify as a witness against the City in any litigation or administrative proceeding will
constitute a conflict of interest under this Agreement.
11.5 PUBLIC ENTITY CRIMES
The Contractor shall file the attached sworn statement which is entitled PUBLIC ENTITY CRIMES,
stating whether a person or affiliate as defined in Section 287.133 (1) Florida Statutes, has been convicted of a
public entity crime subsequent to July 1, 1989, in accordance with the provisions of said statute.
11.6 DRUG -FREE WORKPLACE
The Agreement documents also include the "Drug -Free Workplace Form" which is in accordance with
Florida Statute 287.089 and must be signed and instituted.
11.7 COMPLIANCE WITH LAWS
Contractor shall comply with all applicable federal laws that in any way regulate or impact the Work,
including, but not limited to, The Clean Air Act (42 USC §7506(c)), The Endangered Species Act (16 USC
§ 1531, et seq.), Executive Order No. 11593, Executive Order No. 11988, Executive Order No. 11990, The
Fish and Wildlife Coordination Act (PL 85-624), The Safe Water Drinking Act Section 1424(e) (PL 93-523, as
amended), The Wild and Scenic Rivers Act (PL 90-542, as amended), The Demonstration Cities and
Metropolitan Development Act of 1966 (PL 89-754), Section 306 of The Clean Air Act, Section 508 of The
Clean Water Act, Executive Order No. 11738, The Civil Rights Act of 1964 (PL 88-352), The Age
Discrimination Act (PL 94-135), Section 13 of The Federal Water Pollution Control Act (PL 92-500),
Executive Order No. 11246, Executive Order No. 11625, Executive Order No. 12138, Executive Order No.
12549, The Davis Bacon Act (40 USC §276), the Occupational Safety and Health Act and applicable
regulations, and the Americans with Disabilities Act (PL 101-336).
11.8 INSURANCE
The Contractor agrees to carry insurance, of the types and subject to the limits as set forth below and
maintain said insurance during the life of this agreement:
(a) Workers' Compensation - Contractor shall purchase workers' compensation insurance as
required by law.
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(b) Commercial General Liability - Contractor shall purchase Commercial General Liability
insurance with a combined single limit of at least $1,000,000.
(c) Commercial Auto Liability - Contractor shall purchase Commercial Auto Liability insurance
with a combined single limit of at least $1,000,000.
Further, Contractor shall maintain such insurance as is reasonably required to satisfy its obligations
under Paragraph 9.18 for the Work paid for by the City but not yet accepted.
The insurance company selected shall be A+ or better per the Best's Key Rating Guide. The
Contractor and the insurance company(s) shall agree to furnish the City thirty (30) days written notice of their
intent to cancel or terminate said insurance.
It is the full responsibility of the contractor to insure that all sub -contractors have full insurance
coverage as stated above.
The Contractor shall not commence the Work under this contract until Contractor has obtained all the
insurance required under this paragraph and certificates of such insurance have been submitted to the City, nor
shall the Contractor allow any subcontractor to commence work on a subcontract until all insurance required
has been so obtained and approved by the City. The Contractor shall carry and maintain until acceptance of the
Work, insurance as specified herein and in such form as shall protect Contractor and any subcontractor
performing work under this Contract, or the City, from all claims and liability for damages for bodily injury,
including accidental death, under this Contract, whether by Contractor or by any subcontractor or by any one
directly or indirectly employed by either of them.
The Contractor shall furnish to the City certificates of insurance in duplicate showing proof of
insurance, naming the City as an additional insured party, prior to the start of construction as provided in the
Contract.
11.9 BOND
The Contractor shall provide Bonds in the form prescribed by State Law, and generally as shown in
these Documents, for Performance and Payment, each in the amount of 100% of the total contract amount.
11.10 PERMITS
All City, St. Johns River Water Management District permits and other permits necessary for the
prosecution of the Work shall be secured by the Contractor. Contractor shall secure a building permit if
required by the City's Building Official.
11.11 LAWS TO BE OBSERVED
The Contractor shall give all notices and comply with all federal, state and local laws, ordinances,
permit requirements and regulations in any manner affecting the conduct of the Work, and all such orders and
decrees as enacted by bodies or tribunals having any jurisdiction or authority over the Work, and shall
indemnify and save harmless the City and Engineer against any expense, claim or liability arising from, or
based on, the violation of any such law, ordinance, regulation, permit requirements, order or decree, whether
by Contractor or its employees. The failure of the Contractor to adhere to any known law or regulation
pertaining to furnishing services under this Agreement shall constitute a material breach of this Agreement.
The Contractor shall keep fully informed of all existing and pending state and national laws and
municipal ordinances and regulations in any manner affecting those engaged or employed in the Work, or in
any way affecting the conduct of tribunals having any jurisdiction or authority over the same. If any
discrepancy or inconsistency is discovered in the Plans, Specifications, or Contract for this work in relation to
any such law, ordinance, regulations, order or decree, Contractor shall forthwith report the same to the
Engineer and City in writing. Contractor shall at all times himself observe and comply with and cause all its
agents, subcontractors and employees to observe and comply with decrees; and shall protect and indemnify the
City and Engineer, their officers, employees and agents against any expense, claim or liability arising from or
based upon violation of any such law, ordinance, regulations, orders or decree, whether by Contractor or its
employees.
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All building construction work alterations, repairs or mechanical installations and appliances
connected therewith shall comply with the applicable building rules and regulations, restrictions and
reservations of record, local ordinances and such other statutory provisions pertaining to this class of work.
11.11.1 GENERAL INDEMNIFICATION
For other and additional good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the Contractor shall and does hereby indemnify, hold harmless and defend the City of
Sebastian, its officers, agents, officials, representatives and employees against any and all liability, loss, cost,
damages, expenses, claim or actions, or whatever type, including but not limited to attorney's fees and suit
costs, for trial and appeal which the City of Sebastian, its officers, officials, agents, official representatives or
employees or any other person(s) or business entity(ies) who may hereafter sustain, incur or be required to pay,
arising wholly or in part due to any act or omission of Contractor, its agent(s), vendors, sub-Contractor(s),
representatives, servants, or employees in the execution, performance or nonperformance or failure to
adequately perform Contractor's obligations pursuant to this contract.
12.0 MISCELLANEOUS
12.1 ADDRESSES FOR NOTICES
All notices given under or in connection with any of the Contract Documents shall be delivered in
person or by telegraph or email (confirmed) or registered or certified mail to the parties at the address as either
party may by notice designate.
12.2 WRITTEN NOTICE
Written notice shall be considered as served when delivered to the designated representative of the
Contractor and receipt acknowledged or sent by registered mail to the individual, firm, or corporation to the
business address stated in Bid Proposal. Change of Address: It shall be the duty of each party to advise the
other parties to the Contract as to any changes in his business address until completion of the Contract.
12.3 TAXES
Contractor shall pay all sales or other taxes of any type which may be incurred in connection with the
Work hereunder, and shall reimburse the City for any such taxes paid by the City.
12.4 TIME IS OF VITAL IMPORTANCE
It is agreed and understood that time is of vital importance with respect to the completion date for the
Work and all other provisions of the Contract Documents.
12.5 NO WAIVER OF LEGAL RIGHTS
Neither the payment for, nor acceptance of the whole or any part of the Work by the City or
representatives of the City, nor any extension of time, nor the withholding of payments, nor any possession
taken by the City, nor the termination of employment of the Contractor shall operate as a waiver of any portion
of the Contract or any power therein reserved or any right therein reserved or any right therein provided, nor
shall the waiver by the City of any of the Contractor's obligations or duties under this Agreement constitute a
waiver of any other obligation or duty of the Contractor under this Agreement.
12.6 RIGHT TO WORK PRODUCT
No reports, data, programs or other material produced in whole or in part under this Agreement shall
be subject to copyright by the Contractor, in the United States or in any other country. The City or its assigns
shall have the unrestricted authority to publish, disclose, distribute and otherwise use, in whole or in part, any
reports, data, programs or other material prepared under this Agreement.
All tracings, plans, specifications, maps, computer programs and data prepared or obtained under this
Agreement shall remain the property of the City. Any use of any plans and specifications by the City except
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the use reasonably contemplated by the City at the time the City entered this Agreement will be at the City's
risk and Contractor, its officers, directors and employees, will be held harmless from such use.
12.7 PUBLIC RECORDS FORM
Contract
Name:
Project
Description:
In accordance with the requirements of Chapter 119 Florida statutes, as amended, the contract between
the City of Sebastian and the Contractor shall require the contractor to:
a) Comply with the public records law of the State of Florida, as the same maybe amended from
time to time.
b) Keep and maintain public records that ordinarily and necessarily would be required by the City
in order to perform services, and
c) Provide the public with access to public records on the same terms and conditions that the City
would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise
provided by law, and
e) Meet all requirements of retaining public records and transfer, at no cost, to the City all public
records in possession of the contractor upon termination of the contact and destroy any duplicate public records
that are exempt or confidential and exempt from public records disclosure requirements. All records stored
electronically must be provided to the City in a format that is compatible with the information technology
systems of the City.
f) IF CONTRACTOR HAS A QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT 1-772-388-8215 / E-MAIL JWILLIAMS@CITYOFSEBASTIAN.ORG CITY OF SEBASTIAN, 1225
MAIN STREET SEBASTIAN, FLORIDA.
AUTHORIZED SIGNATURE:
�t l
COMPANY/FIRM:
TITLE:
DATE:
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IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and
year first above written.
ATTEST:
THE CITY OF SEBASTIAN
Jeanette Williams, MMC Joseph Griffin
City Clerk City Manager
(SEAL)
Approved as to Form and Content for
Reliance by the City of Sebastian Only
Robert A. Ginsburg
City Attorney
CONTRACTOR
Signed, sealed and delivered
in the presence of:
NAME: NAME:
Ic 11551 i
Title:
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Bid 17-20
Technical Specifications
Drivewav Pipe Replacements
Section...................................................................................................................................... Page
1. Maintenance of Traffic........................................................................................................... 58
2. Temporary Erosion and Sedimentation Control..................................................................... 62
3. Demolition.............................................................................................................................. 64
4. Excavation, Trenching, Backfilling and Embankment........................................................... 66
5. Concrete..................................................................................................................................72
6. Drainage Structures and Pipes................................................................................................ 76
7. Grassing/Sod...........................................................................................................................81
57
SECTION 1
MAINTENANCE OF TRAFFIC
PART 1- GENERAL
1.1 SUMMARY
A. Maintain traffic within the limits of the project for the duration of the construction
period, including any temporary suspensions of the work. Construct and maintain
traffic detours during construction. Furnish, install and maintain traffic control and
safety devices during construction. Furnish and install work zone pavement
markings for maintenance of traffic in construction areas. Provide any other
special requirements for safe and expeditious movement of traffic specified on the
plans. Maintenance of Traffic (MOT) shall include all facilities, devices and
operations as required for safety and convenience of the public within the work
zone.
B. Any traffic lane closures and detours will require a traffic control plan signed by a
Florida Professional Engineer. Traffic control plans will be submitted to the city
for review approval at least one week before construction.
C. Do not maintain traffic over those portions of the project where no work is to be
accomplished or where construction operation will not affect existing roads. Do
not obstruct or create a hazard to any traffic during the performance of the work
and repair any damage to the existing pavement open to traffic.
PART2-PRODUCTS
2.1 MATERIALS
A. All products will meet the following FDOT specification requirements:
• Bituminous Adhesive
• Work Zone Pavement markings
• Paint and Thermoplastic
• Removable Tape
2.2 TRAFFIC CONTROL DEVICES
A. Use only the materials meeting the requirements of FDOT specification Section of
the design standards and MUTCD.
2.3 TRAFFIC CONTROL STANDARDS
A. FDOT Design standards are the minimum standards for the use in the development
of all traffic control plans. The MUTCD part VI is the minimum national standard
for traffic control for roadway construction, maintenance and utility operations.
Follow the basic principles and minimum standards contained in these documents
for the design, application, installation, maintenance and removal of all traffic
control devices, warning devices and barriers which are necessary to protect the
public and workers form hazards within the project limits.
2.4 MAINTENANCE OF ROADWAY
A. Maintain all lanes that are being used for maintenance of traffic, including those on
detours and temporary construction access, under all weather conditions. Keep the
lanes reasonably free of dust, potholes and rutting. Provide the lanes with the
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drainage facilities necessary to maintain a smooth riding surface under all weather
conditions.
2.5 NUMBER OF TRAFFIC LANES
A. Maintain one lane of traffic in each direction of travel. Maintain two lanes of
traffic in each direction at existing four lanes (or more) cross roads, where
necessary to avoid undue traffic congestion. Construct each lane used for
maintenance of traffic as least as wide as the traffic lanes existing in the area before
commencement of construction. Do not allow traffic control and wanting devices
to encroach onto travel lanes used for MOT.
B. The Engineer may allow the Contractor to restrict traffic to one-way operation for
short -periods of time provided that the Contractor employs adequate means of
traffic control and does not unreasonable delay traffic. When a construction
activity requires restricting traffic to one-way operations, locate the flaggers within
view of each other when possible. When visual contact between flaggers is not
possible, equip them with 2-way radios, official, or pilot vehicle(s), or use a
portable traffic signal.
2.6 FLAGGERS
A. Provide trained flaggers in accordance with Section 105 FDOT standards or MUTCD
Part VI.
2.7 TEMPORARY TRAFFIC CONTROL DEVICES
A. Install and maintain adequate traffic control devices, warning devices and barriers
to protect the traveling public and workers, and to safeguard the work area. Erect
the required traffic control devices, warning devices and barriers to prevent any
hazardous conditions and in conjunction with any necessary traffic re-routing or
detours.
B. Notify the Engineer of any schedule operations which will affect traffic patterns or
safety, sufficiently in advance of commencing such operation to permit the
Engineers review and approval of the traffic control plan for the proposed
installation of traffic control devices and warning devices and barriers.
C. Keep traffic control devices, warning devices, safety devices and barriers in the
correct position, properly directed, clearly visible and clean at all times.
Immediately repair, replace or clean damaged, defaced or dirty devices or barriers.
2.8 BARRIER WALL (TEMPORARY IF NEEDED)
A. Furnish, install, maintain, remove and relocate a temporary barrier wall in
accordance with the MOT plan and these supplemental specifications. Temporary
concrete barrier wall for use on roadway sections will be in accordance with the
FDOT Index 415 or 414 and the MUTCD Part VI.
2.9 PORTABLE CHANGEABLE MESSAGE SIGNS (PCMS)
A. Furnish changeable message signs in accordance with the MOT plans and these
special provisions. A typical 5 foot by 8 foot PCMS will be located as shown on
the MOT plan as a stand alone maintenance of traffic device to provide
construction information.
59
PART 3 - EXECUTION
3.1 GENRAL TRAFFIC CONTROL SPECIFICATIONS
A. Construction area signs for temporary traffic control shall be furnished, installed,
maintained, and removed when no longer required in conformance with the
provisions in these supplemental specifications.
B. Use only when stationary mounted construction area signs are used. Attention is
directed to the contractor to provide and furnish all required traffic control devices
and signs per the design traffic management plan.
C. Construction Project Information Signs shall be used and provided by the
contractor. Attention is directed in the supplemental specifications regarding the
number and type of construction project information signs to be furnished, erected,
maintained, and removed and disposed of.
D. Unless otherwise shown on the plans or specified in these special provisions, the
color of construction area warning and guide signs shall have black legend and
border on orange background.
E. Use only when construction area signs are fluorescent orange in color. Orange
background on construction area signs shall be fluorescent orange.
F. Repair to construction area sign panels will not be allowed, except when approved
by the Engineer. At nighttime under vehicular headlight illumination, sign panels
that exhibit irregular luminance, shadowing or dark blotches shall be immediately
replaced at the Contractor's expense.
G. The Contractor shall notify the Engineer for operators of subsurface installations at
least 5 working days, but not more than 14 calendar days, prior to commencing
excavation for construction area sign posts.
H. Excavations required to install construction area signs shall be performed by hand
methods without the use of power equipment, except that power equipment may be
used if it is determined there are no utility facilities in the area of the proposed post
holes. The post hole diameter, if backfilled with Portland cement concrete, shall
be at least 4 inches greater than the longer dimension of the post cross section.
I. Construction area signs placed within 15 feet from the edge of the travel way shall
be mounted on stationary mounted sign supports as specified in these supplemental
specifications.
The Contractor shall maintain accurate information on construction area signs.
Signs that are no longer required shall be immediately covered or removed. Signs
that convey inaccurate information shall be immediately replaced or the
information shall be corrected. Covers shall be replaced when they no longer cover
the signs properly. The Contractor shall immediately restore to the original
position and location any sign that is displaced or overturned, from any cause,
during the progress of work
K. The full width of the traveled way shall be open for use by public traffic when
construction operations are not actively in progress.
L. The full width of the traveled way shall be open for use by public traffic on
Saturdays, Sundays, Special Days, designated legal holidays; after 3:00 p.m. on
Fridays and the day preceding designated legal holidays; and when construction
operations are not actively in progress.4
M. Work that interferes with public traffic shall be limited to the hours when lane
closures are allowed.
N. Under one-way reversing traffic control operations, public traffic may be stopped
in one direction for periods not to exceed 10 minutes.
O. On days that lane closures are not allowed, one lane may be closed to maintain the
seal coat surface as required in Standard Specifications. Lane closures to maintain
the seal coat surface shall be restricted to daylight hours when public traffic will be
least inconvenienced and delayed, as determined by the Engineer.
P. Local authorities shall be notified at least 5 business days before work begins. The
Contractor shall cooperate with local authorities to handle traffic through the work
area and shall make arrangements to keep the work area clear of parked vehicle.
Q. When work vehicles or equipment are parked on the shoulder within 6 feet of a
traffic lane, the shoulder area shall be closed with fluorescent orange traffic cones
or portable delineators placed on a taper in advance of the parked vehicles or
equipment and along the edge of the pavement at 25-foot intervals to a point not
less than 25 feet past the last vehicle or piece of equipment.
R. The Contractor shall immediately restore to the original position and location a
traffic cone or delineator that is displaced or overturned, during the progress of
work.
S. A minimum of one paved traffic lane, not less than 10 feet wide, shall be open for
use by public traffic in each direction of travel.
T. The Engineer may approve deviations if there is no significant increase in the cost
to the project and if the work can be expedited and better serve the public traffic.
U. Designated legal holidays are: January 1st, the third Monday in February, the last
Monday in May, July 4th, the first Monday in September, November I Ith,
Thanksgiving Day, and December 25th. When a designated legal holiday falls on a
Sunday, the following Monday shall be a designated legal holiday. When
November 11 th falls on a Saturday, the preceding Friday shall be a designated legal
holiday.
END OF SECTION- 1
61
SECTION 2
TEMPORARY EROSION AND SEDIMENTATION CONTROL
PART 1— GENERAL
1.1 DESCRIPTION
A. Scope of work:
I. The Work related to temporary erosion and sedimentation control shall meet all requires per
the St. John's River Water Management District (SJRWMD) and the City's NPDES
Ordinance for providing, maintaining and removing temporary erosion and sedimentation
controls as necessary.
2. The Work specified in this Section consists of designing, providing, maintaining and
removing temporary erosion and sedimentation controls as necessary.
3. Temporary erosion controls include, but are not limited to, grassing, mulching, netting,
watering and reseeding on -site surfaces and soil and borrow area surfaces, and providing
interceptor ditches at end of berms and at those locations which will ensure that erosion
during construction will be either eliminated or maintained within acceptable limits as
established by the regulatory agencies having jurisdiction.
Temporary sedimentation controls include, but are not limited to, silt dams, traps, barriers,
and appurtenances at the foot of sloped surfaces which will ensure that sedimentation
pollution will be either eliminated or maintained within acceptable limits as established by
the regulatory agencies having jurisdiction.
5. Contractor is responsible for providing effective temporary erosion and sediment control
measures during construction or until final controls become effective.
PART2-PRODUCTS
2.1 EROSION CONTROL
A. Seeding, mulching, and sodding per City's requirement
B. Netting: Fabricated of material acceptable to the City.
SEDIMENTATION CONTROL
A. Silt Fencing per FDOT standards
B. Netting: Fabricated of material acceptable to the City.
C. Filter Stone: Crushed stone conforming to FDOT specifications.
D. Concrete Block: Hollow, non -load bearing type.
E. Concrete: Exterior grade not less than one inch thick.
PART 3 - EXECUTION
3.1 EROSION CONTROL
A. Minimum procedures for grassing are:
M
1. Scarify slopes to a depth of not less than six inches and remove large clods, rock, stumps,
roots larger than'/2-inch in diameter and debris.
2. Sow seed within twenty-four (24) hours after the ground is scarified with either mechanical
seed drills or rotary hand seeders.
3. Apply mulch loosely and to a thickness of between 3/4-inch and 1 %2-inches.
4. Apply netting over mulched areas on sloped surfaces.
5. Roll and water seeded areas in a manner which will encourage sprouting of seeds and
growing of grass. Reseed areas which exhibit unsatisfactory growth. Backfill and seed
eroded areas.
3.2 SEDIMENTATION CONTROL
A. Install and maintain silt dams, traps, barriers, and appurtenances as shown on the accepted
descriptions and working drawings. Hay bales will not be allowed as BMP.
3.3 PERFORMANCE
A. Should any of the temporary erosion and sediment control measures employed by the Contractor
fail to produce results which comply with the requirements of the regulatory agency having
jurisdiction, the Owner or Engineer, Contractor shall immediately take whatever steps are necessary
to correct the deficiency at his own expense.
B. The Contractor will inspect all BMP and sedimentation controls after a storm event to ensure proper
placement and that the BMP are effective in controlling sediments, Contractor shall immediately
take steps necessary to correct any deficiency at his own expense.
END OF SECTION - 2
63
SECTION 03
DEMOLITION
PART 1 — GENERAL
1.1 DESCRIPTION OF WORK
A. Demolition includes the complete removal of concrete driveways and pipes and other
materials and the removal and disposal of demolished materials, including but not limited
to fencing, trees, shrubs, driveway, headwalls, pipes and other materials shown on the
plans and specified to be removed.
1.2 QUALITY ASSURANCE
A. Accomplish all demolition work so there is no injury to any persons and no
damage to adjacent structures or property. All demolition methods shall be in full
compliance with municipal, county, state, and federal ordinances. Demolition work shall
comply with the requirements of the Occupational Safety and Health Administration
(OSHA).
B. The Contractor shall comply with all municipal, county, state, and federal ordinances
regarding the disposal of rubble, scrap metal, and refuse.
C. Demolition procedures shall provide for safe conduct of the work, protection of property
which is to remain undisturbed, and coordination with other work in progress.
1.3 JOB CONDITIONS
A. Condition of Structures:
1. The Engineer and Owner assumes no responsibility for the actual condition of area to
be demolished.
The Contractor shall field verify the conditions to be encountered in the work to
be performed.
B. Explosives:
1. The use of explosives will not be permitted.
C. Traffic:
1. Conduct demolition operations and the removal of debris to ensure minimum
interference with roads, streets, walks and other adjacent occupied or used
facilities.
D. Protections:
1. Ensure the safe passage of persons around the area of demolition. Conduct
operations to prevent injury to adjacent buildings, structures, other facilities, and
persons.
E. Damages:
1. Promptly repair damages caused to adjacent facilities by demolition operations at
no cost to the Engineer and to the City.
PART 2 - PRODUCTS (NOT USED)
GZl
PART 3 — EXECUTION
3.1 DEMOLITION
A. Pollution Controls:
1. Use water sprinkling, temporary enclosures, and other suitable methods to limit
the amount of dust and dirt rising and scattering in the air to the lowest practical
level.
2. Comply with governing regulations pertaining to environmental protection.
3. Clean adjacent structures and improvements of dust, dirt, and debris caused by
demolition operations, as directed by the Engineer. Return adjacent areas to
condition existing prior to the start of the work.
4. Demolish concrete in small sections.
5. All demolished materials will be removed from the site by the contractor at no
additional cost to the project.
3.2 DISPOSAL OF DEMOLISHED MATERIALS
A. General:
1. Remove from the site debris, rubbish, and other materials resulting from
demolition operations.
2. Burning of materials removed from demolished structures will not be permitted
on the site.
B. Removal:
1. Transport materials removed from demolished structures and dispose of off the
site.
END OF SECTION - 02
Me,
SECTION 4
EXCAVATION. TRENCHING. BACKFILLING AND EMBANKMENT
PART 1— GENERAL
1.1 SCOPE OF WORK
A. Furnish all labor, materials, equipment and incidentals necessary to perform all excavation,
removal of unsuitable material, backfill, fill and grading required to complete the work
shown on the plans and specified herein. The work shall include, but not necessarily be
limited to, all excavation and trenching; all backfrlling; embankment and grading; disposal
of waste and surplus materials; and all related work such as sheeting, bracing and
dewatering.
B. The Contractor shall examine the site and review the available test borings data prior to
submitting his proposal, taking into consideration all conditions that may affect his work_
The City will not assume responsibility for variations of subsurface conditions.
1.2 RELATED WORK
A. Section 02100 -Site Preparation
B. Section 02140 — Dewatering (if needed)
C. Section 02480 - Seeding and Mulching; Sodding
1.3 APPLICABLE PUBLICATIONS:
A. The publications listed below form a part of this specification to the extent referenced. The
publications are referred to in the text by the basic designation only.
B. American Association of State Highway and Transportation Officials (AASHTO) Standards:
• M 145-82 -The Classification of Soils and Soil Aggregate Mixtures for Highway
Construction Purposes.
• T180-74 -Moisture-Density Relations of Soils Using a 10-lb. (4.54 kg) Rammer
and an 18-inch (457 mm) Drop.
• T 191-61 - Density of Soil In -Place by the Sand -Cone Method. (R 1982)
C. Florida Department of Transportation; "Standard Specifications for Road and Bridge
Construction", (FDOT) latest edition.
D. ASTM D2487: "Unified Classification System."
1.4 DEFINITIONS:
A. Common Fill: Common fill shall consist of any material classified as SW, SW-SM, or
SW -SC under the Unified Classification System (ASTM D2487) which does not contain
stones larger than 2 inches in any dimension and which has no more than 12 percent of its
material by weight passing the No. 200 sieve.
B. Unsatisfactory Materials: Unsatisfactory materials shall be materials that do not comply
with the requirements for common fill. Unsatisfactory materials include, but are not limited
to, those materials containing roots and other organic matter, trash, debris, and stones larger
than 2 inches, and materials classified in AASHTO M145 as groups A-2-6, A-2-7, A-4, A-5,
A-6, and A-7. Unsatisfactory materials also include man-made fills, refuse, or backfills
from previous construction.
C. Unyielding Material: Unyielding material shall consist of rock and gravelly soils with
stones greater than 2 inches in any dimension, or in pipe installations, as defined by the pipe
manufacturer, whichever is smaller.
D. Unstable material shall consist of material without the sufficient bearing capacity to support
the utility pipe conduit or appurtenance structure.
E. Select Common Fill: Select common fill shall meet the requirements for common fill
specified above with the exception that select common fill shall not have more than 5
percent of its material by weight passing the No. 200 sieve. Also, the maximum allowable
aggregate size for select common fill shall be 1 1/2 inches, or in pipe installations, the
maximum size recommended by the pipe manufacturer, whichever is smaller.
F. Degree of compaction: Degree of compaction shall be expressed as a percentage of the
maximum density obtained by the test procedure presented in AASHTO T180. Field
verification will be obtained by the test procedure presented in AASHTO T191. The term
"maximum density" shall mean the maximum density determined under AASHTO T180.
1.5 PROTECTION
A. Prior to commencing excavation or dewatering, the Contractor shall take precautions to
ensure that existing structures, which may be subject to settlement or distress resulting from
excavation or dewatering are protected. Such precautions shall include establishing
reference elevation markings on structures which are adjacent to new work and monitoring
them to ascertain evidence of settlement or distress throughout construction. If settlement or
distress becomes evident, modifications to the excavation, dewatering or protection
procedures shall be made to prevent additional settlement or distress and any damage caused
to the structure shall be repaired at the Contractor's expense.
B. The Contractor shall, at all times during construction, provide and maintain proper
equipment and facilities to remove all water entering excavations, and shall keep such
excavations dry so as to obtain a satisfactory undisturbed subgrade foundation condition
until the fills, structures or pipes to be built thereon have been completed to such extent that
they will not be floated or otherwise damaged by allowing water levels to return to natural
levels. Dewatering shall be conducted in such a manner as to preserve the undisturbed
bearing capacity and composition of the subgrade soils at the proposed bottom of the
excavation. Grading shall be done as may be necessary to prevent surface water from
flowing into the excavation, and any water accumulating therein shall be removed so that the
stability of the bottom and sides of the excavations is maintained.
1.6 SUBMITTALS
A. Submit to the Engineer for review, the proposed methods of construction, including
dewatering, excavation, bedding, filling, compaction, and backfilling for the various
portions of the work. Review shall be for informational purposes only. The Contractor shall
remain responsible for the adequacy and safety of the methods.
67
1.7 SOIL TESTING
A. The Contractor will be required to provide soil tests results of compacted area of the existing
subgrades and the proposed new parking area.
B. The Engineer may order the excavation down to any depth of backfilled material which has
not been tested and have a test performed. The Contractor shall excavate for the test and
backfill after the test at no additional cost to the Engineer and/or Owner. The Contractor
shall re -excavate to the depth required and re -compact any areas found to be improperly
backfilled.
PART 2—PRODUCTS
2.1 MATERIALS
A. Only common fill or select common fill, as defined above, may be used as backfill unless
otherwise directed by the Engineer.
PART 3 - EXECUTION
3.1 EXCAVATION
A. Excavation of every description and of whatever substance encountered shall be performed
to the lines and grades indicated. During excavation, material satisfactory for backfilling
shall be stockpiled in an orderly manner at a distance from the banks of the excavation, or
trench, sufficient to avoid overloading and to prevent slides or cave-ins. Adequate drainage
shall be provided for the stockpiles and surrounding areas and measures shall be taken to
prevent contamination with unsatisfactory excavated material or other material that may
destroy the quality and fitness of the suitable stockpiled material. Should any stockpiled
material become so contaminated as to be unsatisfactory, such material shall be removed and
replaced with satisfactory on -site or imported material from accepted sources at the
Contractor's expense. Excavated material not required or not satisfactory for backfill shall
be removed from the site.
B. Rock excavation shall be understood to mean ledge rock. Rock excavation shall be made to
the widths and depths directed by the Engineer in the field. Removal of existing concrete
foundations shall also be considered rock excavation. Boulder excavation shall be
understood to mean only boulders in any kind of excavation exceeding 1 cubic yard in
volume which can be excavated without resorting to blasting. Where rock or boulders are
encountered, they shall be uncovered, but not excavated, until directed by the Resident
Project Representative. No blasting shall be allowed on the project.
C. All roots 1-1/2 inches and greater in diameter shall be removed for a depth of 18 inches
below the bottom of a cut. The excavation shall then be backfilled up to a specified grade in
the manner specified.
D. Excavation shall be made to the grades on the Drawings and to such widths as will give
suitable room for construction of the structures, for bracing and supporting, pumping and
draining. The bottom of the excavations shall be rendered firm and dry and in all respects
acceptable to the Engineer. If, in the opinion of the Engineer, the material encountered at
the required subgrade elevation, is unsuitable for foundations, it shall be removed to such
M.
depth and width and be replaced with suitable materials as directed by the Engineer. A thin
seal slab of lean concrete may be placed at the base of the completed excavation.
E. Any underlying lines, conduits, evidence of previous work, or natural condition discovered
during the excavation that may affect the integrity of any foundation shall immediately be
brought to the attention of the Engineer.
F. An imaginary 45 degree line extending downward and outward from the bottom corner of
any existing foundation shall not intersect any intended excavation for adjacent foundations
or utilities, unless authorized by the Engineer.
3.2 TRENCHING
A. The trench shall be excavated as recommended by the manufacturer of the pipe to be
installed and as shown on Drawings. Trench walls below and above the top of the pipe shall
be sloped, or made vertical, as shown on the Drawings.
B. The bottoms of trenches shall be accurately graded to provide uniform bearing and support
for the bottom half of each section of the pipe. Bell holes shall be excavated to the
necessary size at each joint or coupling to eliminate point bearing. The trench bottom shall
be free from unyielding material. Where unyielding material is encountered in the bottom of
the trench, such material shall be removed 4 inches below the required grade and replaced
with select common fill.
C. Where unstable material is encountered in the bottom of the trench, such material shall be
removed to the depth directed and replaced to the proper grade with select common fill.
3.3 DEMUCKING
A. The Contractor shall remove all muck in areas designated or noted on the Drawings. The
muck shall be excavated to the depth required for complete removal, and disposed of at an
accepted dump site in accordance with all applicable rules and regulations. The Contractor
shall notify the Engineer and the Resident Project Representative if muck is encountered on
the site.
3.4 MISCELLANEOUS EXCAVATION
A. The Contractor shall perform all the remaining miscellaneous excavation. The Contractor
shall make all excavations necessary to permit the completion of the work as shown on the
Drawings and specified herein.
3.5 BACKFILLING
A. Backfill material shall consist of common fill or select common fill as defined herein and as
shown on the Drawings. Backfill shall be placed in layers not exceeding 6 inches loose
thickness for compaction by hand operated machine compactors, and 12 inches loose
thickness for other than hand -operated machines, unless otherwise specified. Each layer
shall be compacted to at least 95 percent of the maximum dry density as determined by
AASHTO T180 for cohesion less soils unless otherwise specified. The bottoms of all
excavations shall be compacted to at least 95 percent of the maximum density prior to
backfill.
B. Trench Backfilling: For trenches, unyielding material removed from the bottom of the
trench and unsuitable or unstable material removed from the trench shall be replaced with
common fill or select common fill as shown on the Drawings. Replacement materials and
backfill materials shall be placed in layers not exceeding 6 inches loose thickness from the
bottom of the trench to 12 inches above the top of pipe and in layers not exceeding 12 inches
loose thickness thereafter. In unpaved areas, each layer of replacement material, or backfill
material, shall be compacted to at least 95 percent of maximum density. In paved areas,
each layer of replacement material, or backfill material, shall be compacted to at least 95
percent of maximum density.
C. For paved areas, backfill shall be placed up to the elevation indicated and compacted to not
less than 98 percent maximum dry density as determined by AASHTO T180 in not more
than twelve -inch lifts.
D. For Sod Areas and Miscellaneous Areas; Backfill shall be deposited in layers of a
maximum of 12 inch loose thickness, and compacted to 95 percent maximum dry density as
determined by AASHTO T180.
E. Moisture Control: Where subgrade or layer of soil material must be moisture conditioned
before compaction, uniformly apply water to surface or subgrade, or layer of soil material.
Prevent free water from appearing on surface during or subsequent to compaction
operations.
1. Remove and replace, or scarify and air-dry, soil material that is too wet to permit
compaction to specified density.
2. Soil material that has been removed because it is too wet to permit compaction, but is
otherwise satisfactory, may be stockpiled or spread and allowed to dry until moisture
is reduced to a satisfactory value.
3.6 EMBANKMENT
A. All organic material, including peat and roots, and other similar unsuitable material shall be
removed from area beneath new embankments. The area shall be graded by filling
depressions. All depressions shall be filled in layers and compacted as specified below. If
the subgrade slopes are excessive, the subgrade shall be stepped to produce a stable surface
for the placement of the embankments. The top six (6) inches of the natural subgrade shall
then be compacted to 95 percent of the maximum dry density as determined by AASHTO
T180. The Engineer will waive this requirement, if, in his opinion, the subgrade will be
rendered unstable by such compaction.
B. Earth embankments shall be constructed with common fill or select common fill as
specified. The material shall be placed in uniform layers not to exceed twelve (12) inches in
thickness measured loose. Material too wet for compaction shall be dried prior to
compaction and moisture shall be added to materials too dry prior to compaction. When
each layer of material has been conditioned to the best practicable moisture content for
compaction purposes, it shall be uniformly compacted by an accepted roller with a minimum
of six (6) passes made for each layer. Material shall be compacted to at least 95 percent of
maximum dry density determined by AASHTO T180.
C. Select common fill shall be used to raise the subgrade elevation for structures and as backfill
around structures where conduit and piping join structures. Select common fill shall be
compacted by a minimum of six coverage's with accepted compaction equipment to at least
98 percent of maximum dry density as determined by AASHTO T180.
70
D. Common fill may be used as fill as indicated on the Drawings, as embankment fill or in
other areas as designated by the Engineer. Material conforming to the requirement of
common fill shall be placed in layers having a maximum thickness of twelve (12) inches
measured before compaction. Each layer of common fill shall be compacted to 95 percent
of the maximum dry density as determined by AASHTO T-180.
E. The surfaces of filled areas shall be graded to smooth true lines, strictly conforming to
grades indicated on the grading plan, and no soft spots or uncompacted areas will be allowed
in the work.
3.7 SURPLUS MATERIAL
A. Excavated material or borrow fill to be used in construction shall be neatly piled so as to
inconvenience, as little as possible, the public and adjoining property owners until used or
otherwise disposed of. Suitable excavated material may be used for fill embankments,
trench backfill or backfill on the different parts of the work as required. Surplus fill shall
become the property of the Contractor, and shall be removed and disposed of by him off the
site.
B. The Contractor shall remove and dispose of all pieces of rock (ledge) and boulders which
are not suitable for use in other parts of the work. Rock disposed of by hauling away to
spoil areas is to be replaced by accepted surplus excavation obtained elsewhere in the work
insofar as it is available. Any deficiency in the backfill material shall be made up with
satisfactory material provided by the Contractor at no additional cost to the Owner. Rock
may be used in embankment fill only with approval of the Engineer.
3.8 GRADING
A. Grading shall be performed at all places that are indicated on the Contract Drawings, to the
lines, grades, and elevations shown and otherwise as directed by the Engineer and shall be
performed in such a manner that the requirements for formation of embankments can be
followed. During the process of grading, the subgrade shall be maintained in such condition
that it will be well -drained at all times.
B. In cuts, all loose or protruding rocks on the back slopes shall be removed to line or finished
grade of slope. All cut and fill slopes shall be uniformly dressed to the slope, cross-section
and alignment shown on the Drawings or as directed by the Engineer.
C. The right is reserved to make minor adjustments or revisions in lines or grade, if found
necessary, as the work progresses, due to discrepancies on the Drawings or in order to obtain
satisfactory construction
u FW.V1FV_1TffkrJ �Y : ►!� ' a ►Y_
Measurement and payment for excavation, trenching, backfill and embankments will be included in the
various items of work with no additional compensation for this work. This work shall include all labor,
materials, tools, equipment, transportation, and incidentals for excavation, trenching, backfill and
embankment in accordance with the Contract Documents.
END OF SECTION - 4
71
SECTION 5
CONCRETE
PART 1 — GENERAL
1.1 DESCRIPTION OF WORK
A. Work consists of the forming, mixing, placing and curing concrete for use in small box
structures, sidewalk, stamped concrete parking, ribbon and curb replacement.
B. Concrete work shall also include the foundation for the street/pedestrian lights which will
be constructed per the requirements from the pole manufacture and city requirements.
1.2 QUALITY ASSURANCE
A. Concrete may be standard design and product of commercial ready -mix or transit -mix
supplier conforming to the following requirements:
Cement Content
Minimum 28-day Strength
Class ner cubic vard
(lb. Der so. in.)
Structural 6.25 bags or 600 pounds
4000
Non -Structural 5.75 bags or 560 pounds
3000
B. Job mixes of small quantities shall conform to the same requirements.
1.3 SUBMITTALS
A. Compressive strength tests, when required by the Engineer, shall be made by breaking
standard 6-inch diameter by 12-inch high test specimens prepared, cured and broken in
accordance with the ASTM C31 and C39. Three specimen test cylinders shall be taken
from each concrete pour of three cubic yards. One additional test cylinder shall be taken
for quantities up to one truck load. Test specimens shall be taken in the presence of the
Engineer. One cylinder from each pour shall be broken at seven days, the remainder at
twenty-eight days. Additional test cylinders may be ordered for determining the
characteristics of a new design mix or changes in equipment or methods, and under
adverse weather or curing conditions.
B. Slump test shall be made in accordance with ASTM C143, and shall be made whenever
directed by the City Engineer.
C. Responsibility for Tests and Reports:
1. The Contractor shall supply all cylinder molds, slump cones, tools and labor for
preparing specimens, and shall provide clean, moist sand or burlap for curing.
Cylinders shall be shipped to the testing laboratory until the third day following
preparation, and shall be protected from accidental damage at all times.
2. The test cylinders shall be tested in a recognized commercial testing laboratory.
1.4 DELIVERY AND STORAGE
A. Ready -mixed concrete delivered shall be accompanied by delivery tickets showing the
following:
Date and time leaving plant
Type of cement and weight
Quantity of water and time added
Additive (if any)
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B. Bulk or bagged cement or bagged concrete mix shall be stored off the ground in a
sheltered area.
PART 2—PRODUCTS
2.1 CEMENT
A. Portland cement shall conform to the latest revision of Federal and/or ASTM
Specifications enumerated below:
1. For general concrete construction, ASTM C150, Type I.
2. Type II (meeting ASTM C150) cement shall be used in all areas where the concrete
will be subjected to a hydrogen sulfide environment (i.e., direct contact with
groundwater).
2.2 AGGREGATES
A. Fine Aeffeeate:
1. Fine aggregate shall be clean, hard, strong, durable, uncoated particles of natural
sand.
2. The fine aggregate shall be reasonably well graded from coarse to fine.
B. Coarse Aeereeate:
1. Coarse aggregate shall be washed and consist of hard, tough, durable
components, free from adherent coatings, salt, alkali, vegetable matter, and shall no
contain an excessive number of soft, friable, thin or elongated particles. Coarse
aggregate shall be properly grades from fine to coarse to produce concrete of the
desired strength, density, and workability.
2. Where the cover over reinforcing is two inches or more, the maximum size of
aggregate shall be 1-1/2 inches. Where the cover over reinforcing is less than two
inches, the maximum size of aggregate shall be 3/4-inch. The maximum size of
aggregate shall not exceed one -fifth of the narrowest dimension between forms nor
three -fourths of the minimum clear spacing between reinforcing bars.
2.3 BAGGED CONCRETE MIX
A. For very small amounts of concrete a premixed sand, gravel and cement in 40 lb. (1/3 cu.
ft.) or 80 lb. (2/3 cu. ft.) bags may be used. The Engineer must give approval for its use.
2.4 ADMIXTURES
A. The design mix may be based upon the use of such admixtures as the designer may select
to improve the workability, plasticity or rate of curing of the concrete.
2.5 MIXING WATER
A. The water used in mixing concrete shall be fresh, clean and free from injurious amounts
of oil, acid, alkali, or organic matter.
B. Water from any source other than a municipal water supply shall be shown by test to
comply with Florida State Department of Transportation requirements for mixing water.
2.6 STEEL BAR AND WIRE FABRIC REINFORCEMENT
A. The reinforcing shall be fabricated to the proper shapes and dimensions. Before placing,
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all reinforcements shall be thoroughly cleaned of rust, mill scale and/or coatings.
B. Reinforcing bars shall conform to the requirements of ASTM A615, Grade 60 including
hoops and stirrups.
C. Reinforcing steel shall be detailed, fabricated and placed according to the methods and
standards recommended in the "Manual of Standard Practice for Detailing Reinforced
Concrete Structures" of the American Concrete Institute.
D. Splices in reinforcing mats shall be staggered. Horizontal mats shall be supported on
metal chairs with all sills or pads below subgrade. Spacers shall be provided for wall and
column steel and shall be removed as the concrete is placed.
E. Wire fabric, unless otherwise shown or specified, shall be 6-inches by 6-inches by W1.4
x W1.4 woven or electrically welded wire fabric conforming to the requirements of
ASTM A185.
PART 3-EXECUTION
3.1 FORMS
A. Material:
1. Forms shall be of wood, metal, or other approved materials, shall be built true to line
and grade, mortar -tight, adequately braced and supported, and sufficiently rigid to
prevent displacement or sagging. Metal forms shall be of a type and manufacture
acceptable to the Engineer. Plywood, fiberboard, or absorptive type form linings
may be used where appropriate.
2. Form work shall be constructed conforming to ACl 347 Chapter 2. Joints of
sectional forms shall be located in a modular manner with as few filers as possible.
Voids in plywood and joints between form modules used for concrete exposed to
view or hydraulic action shall be filled with silicone sealant and shall be tool smooth.
Profile items such anchors shall be securely fastened with flush mechanical fasteners.
3. Pours shall not be scheduled until all erection and bracing of form work has been
completed.
3.2 CONCRETE PLACING
A. Concrete shall not be placed until forms and reinforcing have been inspected by City.
B. Concrete shall be placed with the aid of mechanical vibrating equipment supplemented
by hand forking or spading. Vibration shall be transmitted directly to the concrete and
not through the forms. The duration of vibration at any location in the forms shall be
held to the minimum necessary to produce through consolidation.
C. Concrete shall be compacted and worked in an approved manner into all corners and
angles of the forms and around reinforcement and embedded fixtures in such a manner as
to prevent segregation of the coarse aggregate.
D. Before depositing new concrete on or against concrete which has set, the existing
surfaces shall be cleaned of all laitance, foreign matter and loose particles, and slushed
with a neat cement grout. Grout for horizontal construction joints shall be of cement and
fine aggregate in the same proportions as in the concrete to be placed, and shall be from
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1/2- to I -inch thickness.
E. The concrete shall be placed by suitable equipment as nearly as possible to its final
location and without any segregation of the aggregate. Free vertical drop shall not
exceed three feet.
3.3 CONCRETE CURING
A. Water for curing shall be clear and entirely free from any elements which might cause
staining or discoloration.
B. Concrete shall be kept wet by covering with water, water saturated covering, or by
alternate methods which will keep all surfaces continuously wet, for a period of seven
days.
C. Where wood forms are left in place during curing, they shall be kept wet at all times.
3.4 WEATHER PROTECTION
A. No concrete shall be mixed or placed when the air temperature in the shade and away
from artificial heat is as low as 40 degrees F., and falling. Concrete may be mixed and
placed when the air temperature in the shade and away from artificial heat is 35 degrees
Fahrenheit, and rising.
B. Fresh concrete shall be protected from rain, flowing water and mechanical injury.
3.5 CONCRETE FINISHING
A. Slabs, sidewalks and driveway pavements shall be brought to a true and even finish by
power or hand -floating. The surface shall be floated to a true, smooth finish. Troweling
shall be the minimum to obtain a smooth, dense surface and shall not be done until the
mortar has hardened sufficiently to prevent excess fine material from being worked to the
surface. All walk and pavement surfaces, shall, immediately after troweling, be lightly
broomed. The brooming shall be sufficient to mark the surface without appreciably
disturbing the troweled finish.
B. Stamped concrete pavements be a mixed red color from the plant and shall be brought to
a true and even finish by power or hand -floating. The surface shall be floated to a true,
smooth finish. Troweling shall be the minimum to obtain a smooth, dense surface and
shall not be done until the mortar has hardened sufficiently to prevent excess fine
material from being worked to the surface. The pavement surface, shall, immediately
after troweling, be stamped with the approved City pattern. The surface material will be
sealed after the concrete as cured and ready for sealant.
END OF SECTION - 05
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SECTION 6
DRAINAGE STRUCTURES AND PIPING
PART 1 — GENERAL
1.0 DESCRIPTION OF WORK
A. The extent of drainage structures and piping is shown on the drawings.
B. Related Work Specified Elsewhere:
Section - Trenching, Backfilling and Compacting.
1.1 SUBMITTALS
A. Submit shop drawings of mitered ends, box structures and pipes.
B. Submit cut sheets (shop drawings) 2 weeks in advance of any pipe excavation for City
Engineer approval.
1.2 QUALITY ASSURANCE
A. All material shall be new and unused.
B. Materials' quality, manufacturing process and finished sections are subject to inspection
and approval by the Engineer or other City representative. Inspection may be made at
place of manufacture, at work site following delivery, or both.
C. Materials will be examined for compliance with ASTM standards, this Section and
approved manufacturer's drawings. Additional inspection criteria shall include:
appearance, dimensions(s), blisters, cracks and soundness.
D. Materials shall be rejected for failure to meet any requirements specified herein.
Rejection may occur at place of manufacture, at work site, or following installation. Mark
for identification rejected materials and remove from work site immediately. Rejected
materials shall be replaced at no cost to city.
E. Repair minor damage to precast concrete sections by approved method, if repair is
authorized by the Engineer.
PART 2—PRODUCTS
2.0 GENERAL
A. Reference to a manufacturer's name and model or catalog number is for the purpose of
establishing the standard of quality and general configuration desired.
B. Like items of materials/equipment shall be the end products of one manufacturer in order
to provide standardization for appearance, operation, maintenance, spare parts and
manufacturer's service.
C. Provide lifting lugs or holes in each precast section for proper handling.
2.1 PRECAST CONCRETE MANHOLE/JUNCTION BOX
we
A. Precast concrete manhole, junction box and baffle box base sections, riser sections,
transition top sections, flat slab tops and grade rings shall conform to ASTM C478 and
shall be in accordance with FDOT standards.
1. Top section shall be a flat slab where cover over top of pipe is 4-ft or less. Top
section shall be a plastic lined flat slab where manhole riser sections are to be plastic
lined.
2. Base, riser and transition top sections shall have tongue and groove joints.
3. Sections shall be cured by an approved method.
4. Precast concrete sections shall be shipped after concrete has attained 3000 psi
compressive strength.
5. Design precast concrete base, riser, transition top, flat slab top and grade ring for a
minimum H-20 loading plus earth load. Calculate earth load with a unit weight of
130 pcf.
6. Mark date of manufacture, name and trademark of manufacturer on the inside of
each precast section.
7. Construct and install precast concrete base as shown on the Drawings and specified
in FDOT standards.
8. Provide integrally cast knock -out panels in precast concrete manhole sections at
locations, and with sizes shown on Drawings. Knock -out panels shall have no steel
reinforcing.
2.2 PRECAST CONCRETE STRUCTURES
A. Refer to FDOT Drainage Structure Standards for inside dimensions, headroom
requirements and minimum thickness of concrete — Type Box `D'.
B. Manufacturer shall notify the City Engineer at least 5 working days prior to placing
concrete during manufacturing process. The City Engineer may inspect reinforcing steel
placement prior to placing concrete.
C. Structural design calculations and Plans shall be prepared and stamped by a professional
engineer registered in Florida.
D. Design Criteria
1. Precast concrete
a. Minimum compressive strength shall be 5,000 psi at 28 days.
b. Maximum water -to -cement ratio shall be 0.40 by weight.
c. Minimum cement content shall be 600 lbs of cement per cubic yard of concrete.
2. Manufactured products
a. Conform to ACI 318 and ACI 350R.
b. Analyze walls and slabs using accepted engineering principals.
c. When "fy" exceeds 40,000 psi, "z" (ACI 318) shall not exceed 95,000 psi. "fs"
shall not exceed 50 percent of "fy".
d. Design products to support their own weight, weight of soil at 120 pcf, and a live
load equal to AASHTO HS-20 applied to top slab.
e. Cast base slab and walls together to form a monolithic base section.
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f. Design structure walls for a water pressure of 90 ps£ Originate pressure diagram
at finished ground surface. Include lateral pressure from vehicles in accordance
with AASHTO.
g. Consider discontinuities in structure produced by openings and joints. Provide
additional reinforcing around openings. Frame openings to carry full design loads
to support walls.
h. Prevent flotation, with ground water level at finished ground surface, by dead
weight of structure and soil load above structure. Do not consider skin friction,
soil friction, or weight of equipment in structure.
i. Locate horizontal wall joints 18-in minimum from horizontal centerline of wall
openings.
j. Design structure with a minimum number of joints. Maximum number of
structure sections, including top slab, shall be four.
k. Provide lifting hooks for top slab.
1. Locate access openings, wall sleeves and pipe penetrations as shown on
Drawings.
m. Wall sleeves shall be provided by the precast concrete manufacturer.
2.3 JOINTING PRECAST MANHOLE SECTIONS AND STRUCTURES
A. Seal tongue and groove joints of precast manhole and structure sections with either
rubber 0-ring gasket or preformed flexible joint sealant. 0-ring gasket shall conform to
ASTM C443. Preformed flexible joint sealant shall be Kent Seal No.2 by Hamilton -Kent;
Ram-Nek by K. T. Snyder Company or equal.
B. Completed joint shall withstand 15 psi internal water pressure without leakage or
displacement of gasket or sealant.
2.4 MANHOLE FRAMES AND COVERS
A. Manhole frames and covers shall be in accordance with FDOT Standard Index No. 201
for the type of manhole or inlet required. Covers shall have 2" raised letter identification:
"Storm water" cast into top.
2.5 PIPE CONNECTIONS TO MANHOLE
A. Connect pipe to manhole in the following ways:
1. Grout in place - Precast manhole section shall have a formed, tapered circular
opening larger than the pipe outside diameter. Grout shall be non -shrink and
waterproof equal to Hallemite, Waterplug or Embeco. Plastic pipe shall have a
waterstop gasket secured to pipe with a stainless steel clamp.
2. Flexible sleeve - Integrally cast sleeve in precast manhole section or install sleeve in
a formed or cored opening. Fasten pipe in sleeve with stainless steel clamp(s). Coat
stainless steel clamp(s) with bituminous material to protect from corrosion.
2.6 PIPING (RCP, HDPE, ADS)
A.. Reinforced Concrete Pipe (RCP)
1. RCP pipe shall comply with the requirements of ASTM Designation C-76, as
specified in Section 02611, Reinforced Concrete Pipe for Gravity Service.
B. High Density Polyethylene Pipe (HDPE/ADS)
In
1. HDPE pipe shall be smooth interior walled corrugated polyethylene pipe conforming
to AASHTO M 294 and minimum cell classification 335420C as specified in ASTM
D 3350.
Subject to compliance with requirements, HDPE manufacturers include, but are not
limited to, the
following:
a. Advanced Drainage Systems (ADS), Inc.
PART 3 — EXECUTION
3.0 INSTALLATION
A. Manhole, Inlet Structures and Baffle Box Installation.
1. Manhole and structure shall be constructed to the dimensions shown on the Drawings
and as specified in FDOT standards. Protect all work against flooding and flotation.
Construct cast -in -place bases in accordance with the requirements of Division 3 and
the details shown on the Drawings.
2. Place manhole base on a bed of 12-in screened gravel as shown on the Drawings. Set
manhole base grade so that a maximum grade adjustment of 8-in is required to bring
the manhole frame and cover to final grade.
a. Use precast concrete grade rings or brick and non -shrink mortar to adjust manhole
frame and cover to final grade.
3. Set precast concrete barrel sections and structures plumb with a 1/4-in maximum out
of plumb tolerance allowed. Seal joints of precast barrel sections with either a rubber
O-ring set in a recess or preformed flexible joint sealant in sufficient quantity to fill
75 percent of the joint cavity. Fill the outside and inside joint with non -shrink mortar
and finished flush with the adjoining surfaces. Caulk the inside of any leaking barrel
section joint with lead wool or non -shrink grout to the satisfaction of the Engineer.
4. Allow joints to set for 14 hours before backfilling unless a shorter period is
specifically approved by the Engineer.
5. Plug holes in the concrete barrel sections required for handling with a non -shrinking
grout or non -shrinking grout in combination with concrete plugs. Finish flush on the
inside.
6. Cut holes in precast sections to accommodate pipes prior to setting manhole sections
in place to prevent jarring which may loosen the mortar joints.
7. Backfill carefully and evenly around manhole sections.
B. Manhole Pipe Connections.
1. Construct manhole pipe connections, including pipe stubs, as specified above. Close
or seal pipe stubs for future connections with a gasket watertight plug.
C. Setting Manhole Frame and Cover.
Set manhole covers and frames in a full mortar bed. Utilize bricks or precast concrete
grade rings, a maximum of 8-in thick, to assure frame and cover are set to the
finished grade. Set manhole frame and cover to final grade prior to placement of.
permanent paving.
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3.1 LEAKAGE TESTS
A. Test each manhole for leakage. The Engineer shall observe each test. Perform exfiltration
test as described below:
B. Assemble manhole in place; fill and point all lifting holes and exterior joints within 6-ft
of the ground surface with an approved non -shrinking mortar. Test prior to placing the
shelf and invert and before filling and pointing the horizontal joints below 6-ft of depth.
Lower ground water table below bottom of the manhole for the duration of the test. Plug
all pipes and other openings into the manhole and brace to prevent blow out.
C. Fill manhole with water to the top of the cone section. If the excavation has not been
backfilled and no water is observed moving down the surface of the manhole, the
manhole is satisfactorily water -tight. If the test, as described above is unsatisfactory as
determined by the Engineer, or if the manhole excavation has been backfrlled, continue
the test. A period of time may be permitted to allow for absorption. Following this period,
refill manhole to the top of the cone, if necessary and allow at least 8 hours to pass. At
the end of the test period, refill the manhole to the top of the cone again, measuring the
volume of water added. Extrapolate the refill amount to a 24-hour leakage rate. The
leakage for each manhole shall not exceed one gallon per vertical foot for a 24-hour
period. If the manhole fails this requirement, but the leakage does not exceed three
gallons per vertical foot per day, repairs by approved methods may be made as directed
by the Engineer. If leakage due to a defective section of joint exceeds three gallons per
vertical foot per day, the manhole shall be rejected. Uncover the rejected manhole as
necessary and to disassemble, reconstruct or replace it as directed by the Engineer. Retest
the manhole and, if satisfactory, fill and paint the interior joints.
D. Leakage Tests for Structures
1. The Engineer will visually inspect structure(s) for possible leaks before backfilling of
structures is allowed. Seal all joints to the satisfaction of the Engineer.
2. The Engineer may require an exfiltration test as described for manholes on any
structure for which he/she deems the test appropriate.
3.2 CLEANING
A. Thoroughly clean all new manholes of all silt, debris and foreign matter of any kind, prior
to final inspections.
END OF SECTION - 06
SECTION 7
GRASSING/SOD
PART 1— GENERAL
1.1 SCOPE:
A. This section includes the furnishing and installation of grassing materials at areas indicated in
these specifications.
B. Grading and filling the edge of pavement as needed to allow for surface drainage flow.
C. Grassing shall be performed by a knowledgeable nurseryman or landscaping specialist
knowledgeable with climate conditions and planting requirements of the geographical area.
PART 2—PRODUCTS
2.1 TOPSOIL:
A. Topsoil shall be stockpiled for re -use in grass work. If quantity of stockpiled topsoil is
insufficient, provide additional topsoil as required to complete grassing.
2.2 GRASS MATERIALS:
A. SOD:
Shall be strongly rooted sod, not less than two years old, free of weeds and undesirable
native grasses and machine cut to pad thickness of 2" (± 1/4"), excluding top growth and
thatch. Provide only sod capable of vigorous growth and development when planted (viable
not dormant).
2. Sod shall be furnished in uniform pad sizes with maximum 5% deviation in length or width.
Broken pads or uneven ends will not be acceptable. Sod pads incapable of supporting their
own weight when suspended vertically with a firm grasp on upper 10% of pad will be
rej ected.
3. Sod shall be Argentine Bahia grass.
PART 3 — EXECUTION
3.1 GENERAL:
A. Utilities: Determine location of underground utilities and perform work in a manner which will
avoid possible damage. Hand excavate, as required.
B. Correlate planting with specified maintenance periods to provide maintenance to the date of
Final Completion.
3.2 PREPARATION:
A. Preparation for Planting Portions of Lawns:
1. Loosen subgrade of lawn areas to a minimum depth of 4". Remove stones over 1-1/2" in
any dimension and sticks, roots, rubbish and other extraneous matter. Limit preparation to
areas which will be planted promptly after preparation.
2. Spread topsoil to minimum depth required to meet lines, grades and specified elevations,
after light rolling and natural settlement. Add specified soil amendments and mix
thoroughly into upper 4" of topsoil.
M
3. Place approximately 1/2 of total amount of topsoil required. Work into top of loosened
subgrade to create a transition layer and then place remainder of planting soil. Add specified
soil amendments and mix thoroughly into upper 4" of topsoil.
4. Preparation of Unchanged Grades: Where lawns are to be planted in areas that have not been
altered or disturbed by excavating, grading, or stripping operations, prepare soil for lawn
planting as follows: Till to a depth of not less than 6"; apply soil amendments and initial
fertilizers as specified; remove high areas and fill in depressions; till soil to a homogenous
mixture of fine texture, free of lumps, clods, stones, roots and other extraneous matter.
5. Prior to preparation of unchanged areas, remove existing grass, vegetation and turf as
indicated on grading drawings. Dispose of such material outside of Owner's property; do
not tam over into soil being prepared for lawns.
6. Apply specified commercial fertilizer at rates specified and thoroughly mix into upper 2" of
topsoil. Delay application of fertilizer if lawn planting will not follow within a few days.
7. Fine grade lawn areas to smooth, even surface with loose, uniformly fine texture. Roll, rake
and drag lawn areas, remove ridges and fill depressions, as required to meet finish grades.
Limit fine grading to areas which can be planted immediately after grading.
Moisten prepared lawn areas before planting if soil is dry. Water thoroughly and allow
surface moisture to dry before planting lawns. Do not create a muddy soil condition.
3.3 SODDING NEW AREAS OF LAWNS:
A. Lay sod within 24 hours from time of stripping. Do not plant dormant sod or if ground is frozen.
B. Allow for sod thickness in areas to be sodded. It shall be the responsibility of the Contractor to
bring the sod edge in a neat and clean manner to 1" below the elevation of edges of pavement
and even with the elevation of edge of shrub areas. After placement of sod, a top dressing of
organic soil shall be evenly applied over the entire surface and thoroughly washed in, if
determined necessary by the Architect. Top dressing will not be required on properly installed
sod.
C. Lay sod to form a solid mass with tightly fitted joints. Butt ends and sides of sod strips; do not
overlap. Stagger strips to offset joints in adjacent courses. Tamp or roll lightly to ensure a
smooth, even surface that is in contact with subgrade. Work sifted organic soil into minor
cracks between pieces of sod; remove excess to avoid smothering of adjacent grass. Roll sod as
required to assure surface smoothness for ease of maintenance and ease of use. Fertilize as noted
herein.
D. Anchor sod on slopes with sod staples to prevent slippage.
E. Water sod thoroughly with a fine spray immediately after planting.
3.4 MAINTENANCE:
A. Begin maintenance immediately after planting.
B. Maintain lawns for not less than the period stated below:
1. All lawns - not less than the date of Final Completion.
M.
2. A minimum of one mowing of all grassed areas is required following the completion of
seeding and/or sodding and irrigation system installation/sprinkler head adjustment for the
purpose of verifying irrigation heads in need of adjustment (raising or lowering). Newly
installed turf shall continue to be mowed/maintained by Contractor until landscaping is
accepted by Owner. Turf height shall not exceed 4". In the event that grass is not regularly
maintained by Contractor, then Contractor shall be responsible for removal of heavy grass
clippings from site.
3. Maintain lawns by watering, fertilizing, weeding, mowing, trimming, and other operations
such as rolling, regrading and replanting as required to establish a smooth, acceptable lawn,
free of eroded or bare areas.
3.5 CLEANUP AND PROTECTION:
A. During grassing work, keep pavements clean and work area in an orderly condition.
B. Protect grassing work and materials from damage due to grassing operations, operations by other
Contractors and trades and trespassers. Maintain protection during installation and maintenance
periods. Treat, repair or replace damaged grass work as directed.
3.6 INSPECTION AND ACCEPTANCE:
A. When grass work is completed, including maintenance, the Engineer will, upon request, make an
inspection to determine acceptability.
B. When inspected grassing work does not comply with requirements, replace rejected work and
continue specified maintenance until re -inspected by the Engineer and found to be acceptable.
Remove rejected plants and grassing materials promptly from project site
MEASUREMENT AND PAYMENT
Measurement and payment for grassing will be made at the contract price per lump sum of "Landscape —
SOD" and shall include full compensation for furnishing all labor, materials, tools, equipment,
transportation, and incidentals for grassing and sodding in accordance with the Contract Documents.
END OF SECTION - 7
E