HomeMy WebLinkAbout06-26-2024 CC Agendafit. it
SEBASTIAN
(ENTENNIAI (EIEBRATION
1914.1014
SEBASTIAN CITY COUNCIL REGULAR MEETING
AGENDA
WEDNESDAY, JUNE 26, 2024 — 6:00 P.M.
CITY COUNCIL CHAMBERS
1225 MAIN STREET, SEBASTIAN, FLORIDA
ALL AGENDA ITEMS MAY BE INSPECTED IN THE OFFICE OF THE CITY CLERK
OR ON THE CITY'S WEBSITE
1. CALL TO ORDER
2. INVOCATION — Reverend Alexis Talbott, Sebastian United Methodist Church
3. PLEDGE OF ALLEGIANCE — Led by Council Member McPartlan
4. ROLL CALL
5. AGENDA MODIFICATIONS
Modifications for additions require a unanimous vote of City Council
6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS
Presentations of proclamations, certificates and awards, and brief timely announcements by
Council and Staff. No public input or actions under this heading.
pgs 7-69 A. Presentation on the Fiscal Year 2023 Annual Audit by the Firm of Carr, Riggs, &
Ingram, LLC (Transmittal, Audit Available at:
httDs://www.citvofsebastian.orv-/ArchiveCenter/ViewFile/Item/ 16_9.
CRA Financial Statements, CRA Required Communications)
BriefAnnouncements:
Friday, June 28 - Chamber of Commerce Finally Friday on Cleveland St. — 6 to 9pm
(Swamp Dawg)
Thursday, July 4`h Freedom Festival — Parade begins at 8:30am — Vendors, Food, Kids
Activities, and Music in Riverview Park from 10: 00anl - Fireworks at 9: 00pm
The next RAD Kids class will take place July 8 —12 at 505 Airport Drive West, Sebastian.
The RAD Kids life skills curriculum replaces fear with knowledge, skill, and personal
strength by educating children to recognize, avoid, and resist violence. Contact Officer
Hart at (772) 388-8215 for more information.
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7. PUBLIC INPUT
The heading on Regular Meeting agendas "Public Input "provides an opportunityfor individuals
to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE
PREPARED AGENDA. Individuals are asked to resolve matters with staff prior to meetings.
Individuals are asked to provide copies of materials for Council one week prior to the meeting if
they intend to refer to specific material. City Council will not debate an issue during Public Input
but may by consensus direct a Charter Officer in regard to the item if necessary or place a
requested item on a future agenda.
8. CONSENT AGENDA
All items on the consent agenda are considered routine and will be enacted by one motion. There
will be no separate discussion of consent agenda items unless a member of City Council so
requests; in which event, the item will be removed and acted upon separately. If a member of the
public wishes to provide input on a consent agenda item, he/she should request a Council Member
to remove the item for discussion prior to start of the meeting or by raising his/her hand to be
recognized.
pgs 70-73 A. Approve the Purchase of New Duty Firearms for the Police Department to Replace
Aging Weapons at the Price of $51,079.60 (Minus the Existing Credit $16,041.50
and Trade -In Value of Current Weapons $14,000) from Lawmen's and Shooters'
Supply and Authorize the City Manager to Execute All Appropriate Documents for
the Purchase (Transmittal, Quote and Credit, Form)
pgs 74-76 B. Approve the Purchase Order for International Golf Maintenance, Inc. for Sand
Bunker Renovations in the Amount of $50,000 at Sebastian Municipal Golf Course
Per Golf Course Maintenance Agreement (Transmittal, Proposal, List)
pgs 77-104 C. Approve Purchase Order for Palm Bay Concrete and Materials, Inc. to Complete
2022-2023 Drainage Improvements Related to Roadway Repaving Under ITB-
B24005D-0-2024/DM in the Amount of $34,248.62 (Transmittal, PBC May 29 &
30, Invoices)
pgs 105-107 D. Alcohol Beverage Approval - Peterson Family (Transmittal, Application, Receipt)
pgs 108-110 E. Alcohol Beverage Approval - Sandoval Family (Transmittal, Application, Receipt)
pgs 111-113 F. Alcohol Beverage Approval — Yanez Family (Transmittal, Application, Receipt)
9. COMMITTEE REPORTS & APPOINTMENTS
City committee reports and Council Member regional committee reports. No public input
or action except for City committee member nominations and appointments under this
heading.
pgs 114-122 A. Planning and Zoning Commission — Fill One Expired Regular Member Position
(Transmittal, Application, List, Advertisement)
2 of 196
10. PUBLIC HEARINGS
Procedures for legislative public hearings:
Mayor opens hearing
Attorney reads ordinance title
Applicant presentation
Staff presents their findings
Public input
Mayor closes hearing
Council deliberation and action
pgs 123-146 A. Ordinance No. 0-24-11 — First Reading and Public Hearing — Request for Small
Scale Comprehensive Plan Future Land Use Map Amendment — St. Lucie
Development Corporation — LDR (Low Density Residential, max 5 du/ac) to MDR
(Medium Density Residential, max 10 du/ac) (Transmittal, 0-24-11, Staff Report,
Attachments, Minutes)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVEING AN
AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP TO
DESIGNATE A LAND USE CLASSIFICATION OF MDR (MEDIUM DENSITY
RESIDENTIAL, 10 UNITS PER ACRE) FOR PROPERTY WITH A CURRENT LAND
USE DESIGNATION OF LDR (LOW DENSITY RESIDENTIAL, 5 UNITS PER ACRE),
FOR LAND CONSISTING OF 20.38 ACRES, MORE OR LESS, LOCATED EAST OF
SCHUMANN DRIVE, NORTH & EAST OF DAY DRIVE, AND SOUTH OF DAHL
AVENUE, OR SPECIFICALLY LOTS 15 TO 28, BLOCK 583, LOTS 1 TO 28, BLOCK
582, AND LOTS 2 TO 29, BLOCK 581, SEBASTIAN HIGHLANDS UNIT 17;
AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S
ERRORS; PROVIDING FOR AN EFFECTIVE DATE AND PROVIDING FOR AN
ADOPTION SCHEDULE.
Ouasi Judicial Public Hearines:
Mayor opens hearing
Attorney reads ordinance title
City Council Members disclose ex parte communication
Speaker Oath Cards are given to Mayor or City Clerk swears in those who intend to provide
testimony
Applicant makes their presentation
Staffpresents theirfindings
City Council asks questions of applicant or staff
Mayor opens the floor for anyone in favor of the request
Mayor opens the floor for anyone opposing the request
Applicant provided the opportunity to respond to issues
Staff provided opportunity to summarize request
City Council deliberation
Mayor calls for a motion
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pgs 147-165 B. Ordinance No. 0-24-12 — First Reading — Request for Rezoning — St. Lucie
Development Corporation — RS-10 (Single -Family Residential, 10,000 SF Parcels
to RM-8 (Multi -Family Residential, maximum 8 du/ac)
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING A
ZONING CLASSIFICATION OF RM-8 (RESIDENTIAL MULTI -FAMILY, 8 DU/AC)
TO LAND WITH A CURRENT ZONING DESIGNATION OF RS-10 (RESIDENTIAL
SINGLE-FAMILY) FOR PROPERTY CONSISTING OF 20.38 ACRES, MORE OR
LESS, LOCATED EAST OF SCHUMANN DRIVE, NORTH AND EAST OF DAY
DRIVE, AND SOUTH OF DAHL AVENUE, OR SPECIFICALLY LOTS 15 TO 28,
BLOCK 583, LOTS 1 TO 28, BLOCK 582, AND LOTS 2 TO 29, BLOCK 581,
SEBASTIAN HIGHLANDS UNIT 17; PROVIDING FOR CONFLICTS; PROVIDING
FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND
PROVIDING FOR AN EFFECTIVE DATE.
pgs 166-194 C. Resolution No. R-24-28 — Request for a Special Use Permit — Big Dan's Car Wash
- 1979 US Highway #1 (Transmittal, R-24-28, Staff Report, Presentation, Minutes)
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY,
FLORIDA, APPROVING A SPECIAL USE PERMIT PURSUANT TO LAND
DEVELOPMENT CODE SECTION 54-2-3.1 FOR A CAR WASH FACILITY TO BE
LOCATED AT 1979 U.S. HIGHWAY #1 WITHIN THE RIVERFRONT OVERLAY
DISTRICT'S CR (COMMERCIAL RIVERFRONT) ZONING DISTRICT; PROVIDING
FOR SEVERABILITY; PROVIDING FOR CONFLICTS; PROVIDING FOR
SCRIVERNER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE; AND
PROVIDING FOR AN EXPIRATION DATE.
11. UNFINISHED BUSINESS - None
12. NEW BUSINESS
pgs 195-196 A. Voting Delegate at Florida League of Cities Conference (Transmittal, Form)
13. CITY ATTORNEY MATTERS
14. CITY MANAGER MATTERS
15. CITY CLERK MATTERS
16. CITY COUNCIL MATTERS
A.
Vice Mayor Dixon
B.
Mayor Dodd
C.
Council Member McPartlan
D.
Council Member Jones
E.
Council Member Nunn
17. ADJOURN (All meetings shall adjourn by 9: 30 pm unless extended for up to one half hour
by a majority vote of City Council)
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NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING
MEETING. ANYPERSON WHO DECIDES TO APPEAL ANYDECISIONMADE BY THE CITY COUNCIL, BOARD
OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED
TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES
THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105)
IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A
SPECIAL ACCOMMODATION FOR THIS MEETING SHOULD CONTACT THE CITY'SADA COORDINATOR AT
388-8226 — ADA@CITYOFSEBASTIAN.ORG AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING.
ZOOM INFORMATION
Please click the link to join the webinar - https://us02web.zoom.us/j/84652422012
Or One tap mobile : +13052241968„84652422012# US +16469313860„84652422012# US
Webinar ID: 846 5242 2012
International numbers available: httt)s:Hus02web.zoom.us/u/kdX9TKfwdm
PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH ORDINANCE NO.O-24-07
Regular Citv Council Meetings
Public input is ALLOWED under the heading:
• Consent Agenda
• Public Hearings
Unfinished Business
• New Business
• Public Input
Public Input is NOT ALLOWED under the headings:
• Proclamations, Awards, Brief Announcements (except for individuals giving or accepting
proclamations or awards);
• Committee Reports and Appointments (except for committee members giving reports and
applicants being interviewed for committee appointments);
• City Council Matters
Charter Officer Matters
Council may, by majority vote, call upon an individual to provide input if desired.
Workshops and Special Meetings
Public input is limited to the item on the agenda
Time Limit
Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City
Council may extend or terminate an individual's time by majority vote of Council members present.
Input Directed to Chair
Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION
of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question
of a member of City Council or City staff. Individuals shall not address City Council after commencement
of City Council deliberation on an agenda item after public input has concluded, providing, however, the
Mayor and members of City Council may recall an individual to provide additional information or to answer
questions.
Certain Remarks Prohibited
Personal, impertinent, and slanderous remarks, political campaigning, and applauding are not permitted and
may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject
to the repeal provisions below.
Appealing Decisions of Chair
Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of
City Council shall overrule any decision of the Chair.
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Public Input Heading on Agenda
The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring
NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED
AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are
asked to provide copies of material for Council one week prior to the meeting if they intend to refer to
specific material. City Council will not debate an issue during Public Input but may by consensus direct a
Charter Officer in regard to the item if necessary or place a requested item on a future agenda.
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SEBASTIAN
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CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: June 26, 2024
Agenda Item Title: Presentation on the Fiscal Year 2023 Annual Audit by the Firm of Carr, Riggs
& Ingram, LLC.
Recommendation: Receive the Auditor's Briefing on the Annual City Audit.
Backuround: In Accordance with the Florida Statutes 218.39, the City is required to have an
annual financial audit of all the City's financial records within nine months after the end of the fiscal year. This
includes the Auditor's independent opinion on whether the Comprehensive Annual Financial Report fairly
presents the City's financial position in accordance with generally accepted accounting principles. The Auditor's
expressed a favorable opinion on the financial statements and they have provided their recommendations for
improving our financial management and internal controls.
Florida Statute 163.387(8) also requires a separate audit and report to be done on the Community
Redevelopment Agency, which was also completed. When Federal and State grant funded expenditures exceed
$750,000 during the year, we are also required by OMB Circular A-133 to have a "Single Audit" of those
records. The City did not exceed that amount in FY2023, so the "Single Audit" was not required.
Staff has reviewed this information and will act to address the recommendations. Although Staff anticipated
"fresh eyes" examining our finances would note areas needing attention, we were not pleased with the extra
time needed to complete the audit. We have discussed how this will be resolved in order to complete the work
much sooner next year. Christine E. Noll-Rhan, partner from the firm Carr, Riggs & Ingram will provide
comments and respond to any questions from the City Council.
If Agenda Item Retiuires Expenditure of Funds:
Budgeted Amount: $60,000 For City Audit, $4,000 for CRA Audit
Total Cost: $60,000 For City Audit plus $4,000 for CRA Audit.
Funds to Be Utilized for Appropriation: General Fund, Riverview CRA, and Enterprise Funds Operating
Budgets
Attachments:
1. FY2023 Citywide Comprehensive Financial Report — Available at
https://www.cityofsebastian.org/ArchiveCenterNiewFile/Item/169
2. FY2023 Community Redevelopment Agency Basic Financial Statements
3. FY2023 Community Redevelopment Agency Required Communications
Administrative Services Department Review:
City Attorney Review: d aukl _
Procurement Division Review, if applicable: NIA
City Manager Authorization:
Date: 41 i �11d o a y
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RIVERFRONT COMMUNITY REDEVELOPMENT AGENCY
(A COMPONENT UNIT OF THE CITY OF SEBASTIAN)
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HOME OF PELICAN ISLAND
Fred Jones
Mayor
BASIC FINANCIAL STATEMENTS
For the Year Ended September 30, 2023
CITY COUNCIL
Ed Dodd
Council Member
Christopher Nunn
Vice -Mayor
Bob McPartlan Kelly Dixon
Council Member Council Member
Prepared by: Administrative Services Department
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Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Table of Contents
September 30, 2023
FINANCIAL SECTION
Independent Auditor's Report ............................................................................................. 1
Management's Discussion and Analysis.............................................................................. 5
Basic Financial Statements:
Government -wide Financial Statements:
Statement of Net Position..............................................................................................
13
Statement of Activities....................................................................................................
14
Fund Financial Statements:
Balance Sheet —Governmental Fund.............................................................................
15
Reconciliation of the Balance Sheet of the Governmental Fund
to the Statement of Net Position.............................................................................
16
Statement of Revenues, Expenditures and Changes in
Fund Balances —Governmental Fund........................................................................
17
Reconciliation of the Statement of Revenues, Expenditures and Change in
Fund Balance of the Governmental Fund to the Statement of Activities .................
18
Notes to Financial Statements.............................................................................................
19
Required Supplementary Information:
Schedule of Revenues, Expenditures and Changes in Fund Balances —
Budgetand Actual........................................................................................................... 33
Budgetary Notes to Required Supplementary Information ................................................ 34
Other Reports
Independent Auditor's Report on Internal Control over Financial Reporting and
Compliance and Other Matters Based on an Audit of Financial Statements
Performed in Accordance with Government Auditing Standards ................................ 35
Independent Auditor's Management Letter....................................................................... 37
Independent Accountant's Report on Compliance with Local Government
InvestmentPolicies......................................................................................................... 41
Independent Accountant's Report on Compliance with Redevelopment
TrustFund........................................................................................................................ 43
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Carr, Riggs & Ingram, LLC
C A R R
215 Baytree Drive
A
R I G G S&
CRI
Melbourne, Florida 32940
INGRAM
CPAs and Advisors
321.255.0088
386.336.4189 (fax)
CRlcpa.com
INDEPENDENT AUDITOR'S REPORT
To the Honorable Mayor and Board Members
City of Sebastian Riverfront Community Redevelopment Agency
Report on the Audit of the Financial Statements
Opinions
We have audited the accompanying financial statements of the governmental activities and the major
fund of the City of Sebastian Riverfront Community Redevelopment Agency (the "Agency"), a
component unit of the City of Sebastian, Florida, as of and for the year ended September 30, 2023,
and the related notes to the financial statements, which collectively comprise the Agency's basic
financial statements as listed in the table of contents.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities and the major fund of the City of Sebastian
Riverfront Community Redevelopment Agency as of September 30, 2023, and the respective changes
in financial position for the year then ended in accordance with accounting principles generally
accepted in the United States of America.
Basis for Opinions
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States. Our responsibilities under those
standards are further described in the Auditor's Responsibilities for the Audit of the Financial
Statements section of our report. We are required to be independent of the Agency and to meet our
other ethical responsibilities, in accordance with the relevant ethical requirements relating to our
audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide
a basis for our audit opinions.
Responsibilities of Management for the Financial Statements
Management is responsible for the preparation and fair presentation of the financial statements in
accordance with accounting principles generally accepted in the United States of America, and for
the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud
or error.
In preparing the financial statements, management is required to evaluate whether there are
conditions or events, considered in the aggregate, that raise substantial doubt about the Agency's
ability to continue as a going concern for twelve months beyond the financial statement date,
including any currently known information that may raise substantial doubt shortly thereafter.
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Auditor's Responsibilities for the Audit of the Financial Statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole
are free from material misstatement, whether due to fraud or error, and to issue an auditor's report
that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute
assurance and therefore is not a guarantee that an audit conducted in accordance with generally
accepted auditing standards and Government Auditing Standards will always detect a material
misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud
is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional
omissions, misrepresentations, or the override of internal control. Misstatements are considered
material if there is a substantial likelihood that, individually or in the aggregate, they would influence
the judgment made by a reasonable user based on the financial statements.
In performing an audit in accordance with generally accepted auditing standards and Government
Auditing Standards, we:
• Exercise professional judgment and maintain professional skepticism throughout the audit.
• Identify and assess the risks of material misstatement of the financial statements, whether
due to fraud or error, and design and perform audit procedures responsive to those risks.
Such procedures include examining, on a test basis, evidence regarding the amounts and
disclosures in the financial statements.
• Obtain an understanding of internal control relevant to the audit in order to design audit
procedures that are appropriate in the circumstances, but not for the purpose of expressing
an opinion on the effectiveness of the Agency's internal control. Accordingly, no such opinion
is expressed.
• Evaluate the appropriateness of accounting policies used and the reasonableness of
significant accounting estimates made by management, as well as evaluate the overall
presentation of the financial statements.
• Conclude whether, in our judgment, there are conditions or events, considered in the
aggregate, that raise substantial doubt about the Agency's ability to continue as a going
concern for a reasonable period of time.
We are required to communicate with those charged with governance regarding, among other
matters, the planned scope and timing of the audit, significant audit findings, and certain internal
control -related matters that we identified during the audit.
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the
management's discussion and analysis on pages 5-10, and the budgetary comparison information on
pages 33-34 be presented to supplement the basic financial statements. Such information is the
responsibility of management and, although not a part of the basic financial statements, is required
by the Governmental Accounting Standards Board who considers it to be an essential part of financial
reporting for placing the basic financial statements in an appropriate operational, economic, or
historical context. We have applied certain limited procedures to the required supplementary
information in accordance with auditing standards generally accepted in the United States of
America, which consisted of inquiries of management about the methods of preparing the
information and comparing the information for consistency with management's responses to our
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inquiries, the basic financial statements, and other knowledge we obtained during our audit of the
basic financial statements. We do not express an opinion or provide any assurance on the information
because the limited procedures do not provide us with sufficient evidence to express an opinion or
provide any assurance.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated May 31,
2024, on our consideration of the Agency's internal control over financial reporting and on our tests
of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and
other matters. The purpose of that report is solely to describe the scope of our testing of internal
control over financial reporting and compliance and the results of that testing, and not to provide an
opinion on the effectiveness of the Agency's internal control over financial reporting or on
compliance. That report is an integral part of an audit performed in accordance with Government
Auditing Standards in considering the Agency's internal control over financial reporting and
compliance.
i
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Melbourne, Florida
May 31, 2024
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Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Management's Discussion and Analysis
The Management's Discussion and Analysis (MD&A) of the City of Sebastian Riverfront Community
Redevelopment Agency (the "CRA") is designed to provide an objective and easy to read analysis of
the financial activities for the fiscal year ended September 30, 2023 based on currently known facts,
decisions, and conditions. The MD&A provides a broad overview, short-term and long-term analysis
of the CRA's activities based on information presented in the financial statements. Specifically, this
information is designed to assist the reader in focusing on significant financial issues, provide an
overview of the CRA's financial activity and identify changes in the CRA's financial position and its
ability to address the next year's challenges. Finally, the MD&A will identify any material deviations
from the approved budget.
The City of Sebastian Riverfront Community Redevelopment Agency was created in March 1995 by
the City of Sebastian City Council under Chapter 163, Part III, of the Florida Statutes. The CRA is a
dependent special district and a component unit of the City of Sebastian, Florida (the "City"). The
primary function of the Agency, under the Redevelopment Plan, is to ensure that they downtown and
surrounding vicinity are developed with a coherent community vision, and to encourage
reinvestment within the CRA area. The City Council serves as the Riverfront Community
Redevelopment Agency Board and performs the legislative and governing duties and responsibilities
of the Agency. The Community Development Director performs the day-to-day administrative duties
under the oversight and supervision of the City Manager.
The CRA has presented its financial statements in accordance with the reporting model required by
Governmental Accounting Standards Board Statement NO. 34, Basic Financial Statements and
Management's Discussion and Analysis for State and Local Governments.
The information contained in this MD&A is only a component of the entire financial statement report.
Readers should take time to read and evaluate all sections of the report, including the footnotes and
required supplementary information provided.
Financial Highlights
• The assets of the CRA exceeded its liabilities and deferred inflows of resources at the close of
the most recent fiscal year by $2,747,120 (net position).
• The CRA's total net position increased by $137,492 from fiscal year 2022-2023 activities, and
there was also an increase due to a prior period adjustment of $34,866.
• The CRA's property tax revenues increased slightly in fiscal year 2022-2023 compared to fiscal
year 2021-2022 due to an increase in property values for the current year and receipt of funds
as a correction to the amount paid by Indian River County in the prior year.
Overview of the Financial Statements
The CRA's financial statements are comprised of the 1) government -wide financial statements, 2)
fund financial statements, and 3) notes to the financial statements themselves.
Government -wide financial statements.
The CRA's government -wide financial statements provide readers with a broad overview of the CRA's
finances in a manner similar to private -sector business. In addition, the government -wide statements
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Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Management's Discussion and Analysis
are prepared using the accrual basis of accounting. The Statement of Net Position preserr:s
information on the CRA's assets and liabilities, with the difference between them reported as net
position.
The Statement of Activities (operating statement) presents information showing how the CRA's net
position changed during the most recent fiscal year. All changes in revenues are reported as soon as
the underlying events giving rise to the change occur regardless of the timing of related cash flows.
The expenses are reported as incurred. Therefore, revenue and expenses for some items will only
result in cash inflows/outflows in future fiscal periods
The CRA's government -wide financial statements present functions of the CRA that are principally
supported by tax increment financing (governmental activities). The governmental activities of the
CRA include general government activities and community development. The CRA has no business -
type activities.
Fund Financial Statements
The governmental fund financial statements provide readers with an overview of each fund and its
related function in a traditional format. A fund is a grouping of related accounts that maintain control
over resources that are segregated for specific activities or objectives. The CRA, like other state and
local governments, uses fund accounting to ensure and demonstrate legal compliance with finance -
related legal requirements.
Governmental funds
Governmental funds are used to account for essentially the same functions reported as governmental
activities in the government -wide financial statements. However, unlike the government -wide
financial statements, governmental fund financial statements focus on near -term inflows and
outflows of spendable resources, as well as on balances of spendable resources available at the end
of the fiscal year. Such information may be useful in evaluating a government's near -term financing
requirements.
The focus of governmental funds is narrower than that of the government -wide financial statements,
and it is therefore useful to compare the information presented for governmental funds with similar
information presented for governmental activities in the government -wide financial statements. By
doing so, readers may better understand the long-term impact of the government's near -term
financing decisions. Both the governmental fund balance sheet and the governmental fund statement
of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this
comparison between governmental funds and governmental activities.
The CRA adopts an annual appropriated budget. Budgetary comparison schedules provided
demonstrate compliance with the budget and provides an analysis of significant budgetary variances
(both original budget versus the final amended budget, if applicable).
The CRA's governmental fund financial statements can be found on pages 15-18 of this report.
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Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Management's Discussion and Analysis
Notes to the financial statements
The notes provide additional information that is essential to a full understanding of the information
provided in the government -wide and fund financial statements. The notes to the financial
statements can be found on pages 19-30 of this report.
Other information
In addition to the basic financial statements and accompanying notes, this report also presents
required supplementary information concerning the CRA's budgetary compliance. The required
supplementary information can be found on pages 33-34 of this report.
Government -wide Financial Analysis
As noted earlier, net position over time, may serve as a useful indicator of an Agency's financial
position. In the case of the CRA, assets exceeded liabilities by $2,747,120 at the close of the most
recent fiscal year.
The following table reflects the condensed statement of net position:
Summary of Net Position
Governmental Activities
Restated
2023
2022
Assets
Current assets
$ 909,682
$ 715,576
Capital assets, net of depreication
1,857,835
1,946,877
Total assets
2,767,517
2,662,453
Liabilities
Current liabilities 3,326
Deferred inflows 17,071
Investment in capital assets 1,857,835
Restricted 889,285
Total net position $ 2,747,120
1,611
51,214
1,946,877
662,751
$ 2,609,628
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Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Management's Discussion and Analysis
Statement of Activities
The following table reflects the Statement of Activities for the current and prior year:
Revenues
Program revenues
Charges for services
Captial contributions
General revenues
Property taxes
Investment income
Total revenues
Expense
Economic environment
Total expense
Change in net position, before transfers
Transfers
Change in net position
Net position, beginning of year
Net position, end of year
Governemntal Activities
Change in Net Position
Restated
2023 2022
$ 35,701 $ 36,704
- 86,358
435,094
420,531
18,989
5,813
489,784
549,406
338,742 378,362
338,742 378,362
151,042
171,044
(13,550)
(49,572)
137,492
121,472
2,609,628 2,488,156
$ 2,747,120 $ 2,609,628
Financial Analysis of Governmental Funds
As noted earlier, the CRA uses fund accounting to ensure and demonstrate compliance with finance -
related legal requirements. The CRA's property tax revenues increased slightly in fiscal year 2022-
2023 compared to fiscal year 2021-2022 due to an increase in the property values for the current
year. For the year ended September 30, 2022, property taxes were restated to include $34,866 of
funds received as a correction to the amounts remitted by the County. In the prior year, there were
donations of signs for $86,358 that did not occur in the current year. The decline in economic
environment was due to lower maintenance expense in the current year.
Governmental funds. The focus of the CRA's governmental funds is to provide information on ne2r-
term inflows, outflows, and balances of spendable resources. Such information is useful in assessing
the CRA's financing requirements. In particular, unassigned fund balance may serve as a useful
measure of an agency's net resources available for spending at the end of the fiscal year.
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18 of 196
Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Management's Discussion and Analysis
Budgetary Highlights
The following is a brief review of the budget changes from the original to the final amended budget,
and a review of the final amended budget and actual amounts (presented on a budgetary basis). A
detailed budgetary comparison schedule of the Agency is included on page 33 of the RSI section.
The variance between the final budget and the actual results reflects total revenues of $100,351 more
than appropriated and total expenditures of $43,169 less than appropriated. Transfers out to the
Primary Government were $56,451 less than budgeted. These factors caused the change in fund
balance to be $199,971 higher than budgeted.
Capital Assets and Debt Administration
Capital assets. The CRA's capital assets for governmental activities as of September 30, 2023 total
$1,857,835 (net of accumulated depreciation). The capital assets include land and improvements
other than buildings.
Land
Buildings
Improvements other than buildings
Machinery and equipment
Infrastructure
Subtotal
Less accumulated depreciation
Tota I
Governmental Activities
2023 2022
$ 1,102,174
343,820
10,635
240,417
1,145,687
2,842,733
(984,898)
$ 1,857,835
$ 1,102,174
343,820
10,635
244,441
1,149,562
2,850,632
(903,755)
$ 1,946,877
Additional information on the CRA's capital assets can be found in Note 4 on page 29 of this report.
Long-term debt. At the end of the current fiscal year, the CRA had no debt outstanding.
Economic Factors and Next Year's Budgets and Rates
The following economic factors currently affect the CRA and were considered in developing the 2022-
2023 fiscal year budget.
• As of September 2023, the unemployment rate in the United States was 3.8%. For the State
of Florida, unemployment was 2.8%, a decrease from 0.01% a year earlier. For Indian River
County, the unemployment rate was 4.0% as reported by the Bureau of Labor Statistics, Local
Area Unemployment Statistics. The unemployment rate for Indian River County has
historically been higher than the national and state rate, which is expected to continue.
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19 of 196
Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Management's Discussion and Analysiis
• The millage rate for the City of Sebastian used in the calculation of the tax increment payment
to the CRA was 2.9050 for fiscal year 2022-2023, a reduction from the fiscal year 2021-20-2:2
millage rate of 3.0043. The millage rate for Indian River County used in the calculation of the
increment payment to the CRA was unchanged from fiscal year 2020-2021. The millage rate
of the City of Sebastian increased to 3.1955 for the fiscal year 2023-2024.
All of these factors were considered in preparing the City's budget for the fiscal year ending
September 30, 2024.
Requests for Information
This financial report is designed to provide a general overview of the CRA's finances for all those wi :h
an interest in the government's finances. Questions concerning any of the information provided in
this report or requests for additional financial information should be addressed to the City of
Sebastian, Attention: Finance Department 1224 Main Street, Sebastian, Florida 32958.
1.0 -
20 of 196
BASIC FINANCIAL STATEMENTS
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21 of 196
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22 of 196
Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Statement of Net Position — Government -wide
September 30, 2023
ASSETS
Current assets
Cash and cash equivalents
Investments
Lease receivable
Prepaid items
Total current assets
Noncurrent assets
Capital assets, net of depreciation
Total assets
LIABILITIES
Accounts payable
Total liabilities
DEFERRED INFLOWS OF RESOURCES
Deferred lease amounts
NET POSITION
Investment in capital assets
Restricted for Community Redevelopment Agency
Total net position
Governmental
Activities
$ 757,343
134,158
17,476
705
909,682
1,857,835
2,767,517
3,326
3,326
17,071
1,857,835
889,285
$ 2,747,120
The accompanying notes are on integral part of this financial statement.
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23 of 196
Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Statement of Activities — Government -wide
For the year ended September 30, 2023
Program Revenues Net (Expense)
Capital Revenue and
Charges for Grants and Change in Net
Functions/Programs Expenses Services Contributions Position
Primary Government
Governmental activities:
Economic environment $ 338,742 $ 35,701 $ - $ (303,041)
Total governmental activities $ 338,742 $ 35,701 $ - $ (303,041)
General revenues:
Property taxes
435,094
Investment income
18,989
Transfers
(13,550)
Total general revenues
440,533
Change in net position
137,492
Net position, beginning of year
2,574,762
Prior period adjustment
34,866
Net position, beginning of year, as adjusted
2,609,628
Net position, end of year
$ 2,747,120
The accompanying notes are on integral part of this financial statement.
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24 of 196
Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Balance Sheet — Governmental Fund
September 30, 2023
ASSETS
Cash and cash equivalents
Investments
Lease receivable
Prepaid items
Total assets
LIABILITIES, DEFERRED INFLOWS AND FUND BALANCE
Liabilities
Accounts payable
Deferred inflows of resources
Deferred lease amounts
Fund balance:
Nonspendable for:
Prepaid assets
Restricted for:
Community development
Total fund balances
Total liabilities and fund balances
Community
Redevelopment
Agency
$ 757,343
134,158
17,476
705
$ 909,682
$ 3,326
17,071
705
888,580
889,285
$ 909,682
The accompanying notes are an integral part of this financial statement.
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25 of 196
Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Reconciliation of the Balance Sheet of the Governmental Fund
to the Statement of Net Position
For the year ended September 30, 2023
Net change in fund balance - governmental fund $ 889,285
Capital assets used in governmental activities are not financial resources and,
therefore, are not reported in the funds.
Governmental capital assets
Less accumulated depreciation
Net position of governmental activities
$ 2,842,733
(984,898) 1,857,835
The accompanying notes are an integral part of this financial statement.
-16-
2,747,12.0
26 of 196
Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Statement of Revenues, Expenditures and Changes in Fund Balances —
Governmental Fund
Community
Redevelopment
For the year ended September 30, 2023 Agency
Revenues
Property taxes
$ 469,960
Rental income
35,701
Investment income
18,989
Total revenues
524,650
Expenditures
Current:
Economic environment 249,700
Total expenditures 249,700
Excess of revenues over expenditures 274,950
Other financing sources (uses)
Transfers out to the Primary Government (13,550)
Net change in fund balances 261,400
Fund balance, beginning 627,885
Fund balance, ending $ 889,285
The accompanying notes are on integral part of this financial statement.
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27 of 196
Riverfront Community Redevelopment Agency/
(A Component Unit of the City of Sebastian)
Reconciliation of the Statement of Revenues, Expenditures and Change in Fund
Balance of the Governmental Fund to the Statement of Activities
For the year ended September 30, 2023
Net change in fund balance - governmental fund $ 261,400
Amounts reported for governmental activities in the statement of activities
are different because:
The governmental fund reports capital outlays as expenditures. However,
in the statement of activities, the cost of those assets is allocated over their
estimated useful lives as depreciation expense. This is the amount by which
depreciation expense exceeds capital outlay in the current period. (88,414)
In the statement of activities, the gain (loss) on the disposal of capital assets is
reported, whereas in the governmental funds, disposals are not reported.
Thus, the change in net position differs from the change in fund balance by the
net book value of the disposed capital assets. (1528)
Revenues not collected within the period of availability are not considered as
"available" revenue in governmental funds until they are collected. In the Statement
of Net Position, these revenues are recognized regardless of availability. (34,866)
Change in net position of governmental activities $ 137,492
The accompanying notes are an integral part of this financial statement.
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28 of 196
City of Sebastian
Riverfront Community Redevelopment Agency
Notes to the Financial Statements
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The City of Sebastian Riverfront Community Redevelopment Agency (the "Agency") is a component
unit of the City of Sebastian (the "City" or "Primary Government") and was formally established in
March, 1995, with the adoption of Ordinance No 0-95-08 by the Sebastian City Council, as provided
for in Section 163.356, Florida Statutes. In 1995, the Riverfront Community Redevelopment Plan was
adopted and the Riverfront CRA Trust Fund was established. The boundary was expanded in 2003, as
well as the Redevelopment Plan. The Redevelopment Plan was again updated in 2010. Although
legally separate, the five (5) members of the City Council serve as the CRA Board and City
management has operational responsibility for the CRA.
The financial statements of the Agency have been prepared in conformity with generally accepted
accounting principles (GAAP) as applied to governmental units. The Governmental Accounting
Standards Board (GASB) is the accepted standard setting body for establishing governmental
accounting and financial reporting principles. The more significant of the Agency's accounting policies
are described below.
Reporting Entity
The CRA has adopted GASB Statement No. 61, The Financial Reporting Entity: Omnibus - an
amendment of GASB Statements No. 14 and No. 34, for the purpose of evaluating whether it has any
component units. Based on the criteria therein, the Agency has determined that there are no
component units that meet the criteria for inclusion in the Agency's financial statements. The Board
of the Agency (the "Board") is governed by the five members of the City Council. Management of the
City has operational responsibility for the Agency. The City is considered to be financially accountable
for the Agency; the Agency is considered to be a blended component unit in the City's annual
comprehensive financial report.
Government -Wide and Fund Financial Statements
The Agency's basic financial statements include both the government -wide (reporting the Agency as
a whole) and fund financial statements. Both the government -wide and fund financial statements
categorize primary activities as governmental.
The government -wide Statement of net position presents in columnar format the governmental
activities of the Agency and reflects, on the full accrual basis, all long-term assets and receivables as
well as long- term liabilities.
The government -wide statement of activities presents the direct cost for each functional activity and
applies program revenues to arrive at a net cost for the identified functions. There are no indirect
costs for allocation. Program revenues must be directly associated with the government function.
The overall combined net costs of governmental functions are further supported by general revenues
of the Agency.
i9
29 of 196
City of Sebastian
Riverfront Community Redevelopment Agency
Notes to the Financial Statements
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Government -Wide and Fund Financial Statements (Continued)
Separate financial statements are provided for governmental funds. A reconciliation is provided
which briefly explains adjustments necessary to reconcile the results of governmental fund
accounting to the government -wide presentations.
Measurement Focus, Basis of Accounting and Financial Statement Presentation
The government -wide financial statements are reported using the economic resources measurement
focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are
recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes
are recognized as revenues in the year for which they are levied. Grants and similar items are
recognized as revenue as soon as all eligibility requirements imposed by the provider have been met.
Governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon
as they are both measurable and available. Revenues are considered to be available when they are
collectible within the current period or soon enough thereafter to pay liabilities of the current period.
For this purpose, the government considers revenues to be available if they are collected within 60
days of the end of the current fiscal period, except for expenditure -driven grants which must be
collected within one year. Expenditures generally are recorded when a liability is incurred, as under
accrual accounting. However, debt service expenditures, as well as expenditures related -:o
compensated absences and claims and judgments, are recorded only when payment is due.
Property taxes, rental income, and interest associated with the current fiscal period are all considered
to be susceptible to accrual and as such have been recognized as revenues of the current fiscal period.
All other revenue items are considered to be measurable and available only when cash is received by
the government.
Assets, Liabilities, Deferred Inflows of Resources, and Equity
Cash and Cash Equivalents
The Agency's cash and cash equivalents are considered to be cash on hand, demand deposits, and
short-term investments with original maturities of three months or less from the date of acquisition.
Investments
Deposits available within various funds of the Primary Government were consolidated for investment
purposes. Substantially all deposits of the Primary Government at September 30, 2023, were invested
using the pooled investment concept. Interest earned was allocated monthly to the Agency based on
its month ending cash and investment balances in proportion to the Primary Government.
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30 of 196
City of Sebastian
Riverfront Community Redevelopment Agency
Notes to the Financial Statements
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Assets, Liabilities, Deferred Inflows of Resources, and Equity (Continued)
Investments (Continued)
Investments for the Agency are reported at fair value for the position in the State Board of
Administration ("SBA") Local Government Surplus Trust Fund (Florida PRIME) external investment
pool. The SBA Local Government Surplus Trust Fund external investment pool meets all of the
specified criteria in Section ISO: Investments of the GASB Codification to qualify to elect to measure
its investments at amortized cost. Accordingly, the fair value of the Agency's position in the pool is
equal to the value of pooled shares.
The Agency is empowered by statute to invest in the following instruments and may divest itself of
such investments, at prevailing market prices or rates subject to the limitations of Section 218.415 —
a) the Local Government Surplus Funds Trust Fund, administered by the Florida State Board of
Administration or any intergovernmental investment pool authorized pursuant to the Florida
Interlocal Cooperation Act of 1969, as provided in s. 163.01, Florida Statutes; b) Securities and
Exchange Commission registered money market funds with the highest credit quality rating from a
nationally recognized rating agency; c) savings accounts in state -certified qualified public
depositories, as defined in Florida Statute 280.02; d) certificates of deposits and Repurchased
Agreements in state -certified qualified public depositories, as defined in Florida Statute 280.02; e)
direct obligation of the U.S. Treasury; and f) Federal agencies and instrumentalities.
Banks and savings and loans in which Agency funds are deposited must be classified as a qualified
public depository as defined in the Florida Security for Public Deposits Act, Chapter 280, Florida
Statutes, before any deposits are made with those institutions.
Leases
The Agency is a lessor for noncancellable leases of certain properties. The Agency recognizes a lease
receivable and a deferred inflow of resources in the government -wide and governmental fund
financial statements.
At the commencement of a lease, the Agency initially measures the lease receivable and deferred
inflow at the present value of payments expected to be received during the lease term.
Key estimates and judgments include how the Agency determines (1) the discount rate it uses to
discount the expected lease receipts to present value, (2) lease term, and (3) lease receipts. The
Agency uses its estimated incremental borrowing rate as the discount rate for leases. The lease term
includes the noncancellable period of the lease. Lease receipts included in the measurement of the
lease receivable is composed of fixed payments from the lessee.
21,
31 of 196
City of Sebastian
Riverfront Community Redevelopment Agency
Notes to the Financial Statements
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Assets, Liabilities, Deferred Inflows of Resources, and Equity (Continued)
Leases (Continued)
The Agency monitors changes in circumstances that would require a remeasurement of its lease and
will remeasure the lease receivable and deferred inflow if certain changes occur that are expected to
significantly affect the amount of the lease receivable.
Capital Assets
Capital assets, which include land, building, improvements, equipment, and infrastructure assets
(e.g., roads, bridges, sidewalks, and similar items) are reported in the governmental activities column
in the government -wide financial statements. The City defines capital assets as assets with an initial,
individual cost of more than $750 and an estimated useful life in excess of one year. Such assets are
recorded at historical cost, if purchased, and at estimated acquisition cost at date of gift, if donated.
Major additions are capitalized while maintenance and repairs that do not improve or extend the lime
of the respective assets are expensed.
The costs of normal maintenance and repairs that do not add to the value of the asset or materially
extend asset lives are not capitalized.
Capital assets, aside from land, are depreciated using the straight-line method over the following
estimated useful lives:
Years
Buildings and improvements 10 - 40
Public domain infrastructure 40 - 50
System infrastructure 15 - 30
Improvements other than buildings 10 - 40
Machinery, equipment and other 5 - 15
Deferred Inflows of Resources
In addition to liabilities, the financial statements will sometimes report a separate section far
deferred inflows of resources. This separate financial statement element, deferred inflows of
resources, represents an acquisition of net assets that applies to a future period(s) and so will not be
recognized as an inflow of resources (revenue) until that time. The statements of net position and
governmental funds balance sheet report deferred inflows related to leases. The amounts are
deferred and amortized over the remaining life of the lease.
22
32 of 196
City of Sebastian
Riverfront Community Redevelopment Agency
Notes to the Financial Statements
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Assets, Liabilities, Deferred Inflows of Resources, and Equity (Continued)
Interfund Activities and Transactions
Interfund transactions (transactions between the Agency and the Primary Government) are reflected
as services provided, reimbursements, or transfers. Services provided, deemed to be at or near
market rates, are treated as revenues and expenditures/expenses. Reimbursements are when a fund
incurs a cost, charges the appropriate benefitting fund, and reduces its related costs as a
reimbursement. All other interfund transactions are treated as transfers.
Categories and Classification of Net Position and Fund Balance
Net position flow assumption — Sometimes the Agency will fund outlays for a particular purpose from
both restricted (e.g., restricted bond or grant proceeds) and unrestricted resources. In order to
calculate the amounts to report as restricted — net position and unrestricted — net position in the
government -wide financial statements, a flow assumption must be made about the order in which
the resources are considered to be applied. It is the Agency's policy to consider restricted — net
position to have been depleted before unrestricted — net position is applied.
Fund balance flow assumptions - Sometimes the Agency will fund outlays for a particular purpose
from both restricted and unrestricted resources (the total of committed, assigned and unassigned
fund balance). In order to calculate the amounts to report as restricted, committed, assigned and
unassigned fund balance in the governmental fund financial statements a flow assumption must be
made about the order in which the resources are considered to be applied. It is the Agency's policy
to consider restricted fund balance to have been depleted before using any of the components of
unrestricted fund balance. Further, when the components of unrestricted fund balance can be used
for the same purpose, committed fund balance is depleted first, followed by assigned fund balance.
Unassigned fund balance is applied last.
Fund balance policies — Fund balance of governmental funds is reported in various categories based
on the nature of any limitations requiring the use of resources for specific purposes. The Agency itself
can establish limitations on the use of resources through either a commitment (committed fund
balance) or an assignment (assigned fund balance).
33 of 196
City of Sebastian
Riverfront Community Redevelopment Agency
Notes to the Financial Statements
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Assets, Liabilities, Deferred Inflows of Resources, and Equity (Continued)
Categories and Classification of Net Position and Fund Balance (Continued)
The provisions of GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type
Definitions, specifies the following classifications:
Nonspendable Fund Balance — Nonspendable fund balances are amounts that cannot be spent
because they are either (a) not in spendable form or (b) legally or contractually required to be
maintained intact. "Not in spendable form" includes items that are not expected to be converted to
cash (inventories, prepaid expenditures) and items such as the long-term amount of interfund
advances to the Primary Government, property acquired for resale, as well as unrealized gains.
Restricted Fund Balance — Restricted fund balances are restricted when constraints placed on the use
of resources are either (a) externally imposed by creditors, grantors, contributors, or laws or
regulations of other governments; or (b) imposed by law through constitutional provisions or
enabling legislation.
Committed Fund Balance — The committed fund balance classification includes amounts that can be
used only for the specific purposes determined by a formal action of the Agency's highest level of
decision -making authority. The Agency Board is the highest level of decision -making authority for the
Agency that can, by adoption of an ordinance prior to the end of the fiscal year, commit fund balance.
Once adopted, the limitation imposed by the ordinance remains in place until a similar action is taken
(e.g., the adoption of another ordinance) to remove or revise the limitation.
Assigned Fund Balance —Amounts in the assigned fund balance classification are intended to be used
by the Agency for specific purposes but do not meet the criteria to be classified as committed. The
authority to assign fund balance lies with the Agency Board and may occur through the budget
process or formal action. Unlike commitments, assignments generally only exist temporarily. In other
words, an additional action does not normally have to be taken for the removal of an assignment.
Conversely, as discussed above, an additional action is essential to either remove or revise a
commitment.
Unassigned Fund Balance — Unassigned fund balance is the residual classification for a fund balance
not meeting criteria to be reported as nonspendable, restricted, committed, or assigned.
Restricted amounts shall be spent first unless there are legal documents/contracts prohibiting this,
such as grant agreements. Further, the order of priority shall be Committed Fund Balance, followed
by Assigned Fund Balance, and then Unassigned Fund Balance when expenditures are incurred for
purposes for which amounts in any of the classifications could be used.
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34 of 196
City of Sebastian
Riverfront Community Redevelopment Agency
Notes to the Financial Statements
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Assets, Liabilities, Deferred Inflows of Resources, and Equity (Continued)
Categories and Classification of Net Position and Fund Balance (Continued)
Revenue
The Agency's primary source of revenue is tax -increment financing ("TIF") payments. This revenue is
computed by applying the respective operating tax rates for the City and the County multiplied by
the increased value of property located within the boundaries of the redevelopment areas of the
Agency in excess of the base property value, minus S%. Assessed values are established by the Indian
River County Property Appraiser.
Budgetary information
The budget is prepared annually on a modified accrual basis with encumbrance accounting. All annual
appropriations lapse at year end.
On or before the third Friday in May of each year, the CRA submit requests for appropriations to the
City's City Manager so that a budget may be prepared. Before July 31, the proposed budget is
presented to the City council for review. The City council holds budget workshops and public hearings
and a final budget must be prepared and adopted no later than September 30.
Actual results of operations presented in accordance with U.S. generally accepted accounting
principles (GAAP basis) and the Agency's accounting policies do not recognize encumbrances as
expenditures until the period in which the actual goods or services are received and a liability is
incurred.
Use of Estimates
The preparation of financial statements in conformity with accounting principles generally accepted
in the United States of America requires management to make various estimates. Actual results may
differ from those estimates.
Subsequent Events
Management has evaluated subsequent events through the date the financial statements were
available to be issued, May 31, 2024, and determined there were no events that occurred that
required disclosure.
27
35 of 196
City of Sebastian
Riverfront Community Redevelopment Agency
Notes to the Financial Statements
Note 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Assets, Liabilities, Deferred Inflows of Resources, and Equity (Continued)
Recently Issued and Implemented Accounting Pronouncements
The CRA implemented the following standards during the current year.
GASB Statement No. 96, Subscriptions -Based Information Technology Arrangements, provides guidance
on the accounting and financial reporting of subscription -based information technology arrangements
(SBITAs) for government end users (governments). This Statement (1) defines a SBITA; (2) establishes
that a SBITA results in a right -to -use subscription asset , an intangible asset and a corresponding liability;
(3) provides the capitalization criteria for outlays other than subscription payments, including
implementation costs of a SBITA; and (4) requires note disclosures regarding a SBITA. To the extent
relevant, the standards for SBITAs are based on the standards established in Statement No. 87, Leases,
as amended. The requirements of this statement are effective for reporting periods beginning after June
1S, 2022, and all reporting periods thereafter. Assets and liabilities resulting from SBITAs should be
recognized and measured using the facts and circumstances that existed at the beginning of the fiscal
year in which this Statement is implemented. Governments are permitted, but are not required, to
include in the measurement of the subscription asset capitalizable outlays associated with the initial
implementation stage and the operation and additional implementation stage incurred prior to the
implementation of this Statement. There were no significant impacts of implementing this statement.
The Governmental Accounting Standards Board has issued statements that will become effective in
future years. These statements are as follows:
GASB Statement No. 100, Accounting Changes and Error Corrections, This Statement establishes
accounting and financial reporting requirements for (a) accounting changes and (b) the correction of an
error in previously issued financial statements (error correction). This Statement defines accounting
changes as changes in accounting principles, changes in accounting estimates, and changes to or within
the financial reporting entity and describes the transactions or other events that constitute those
changes. This Statement prescribes the accounting and financial reporting for (1) each type of accounting
change and (2) error corrections. This Statement requires that (a) changes in accounting principles and
error corrections be reported retroactively by restating prior periods, (b) changes to or within the
financial reporting entity be reported by adjusting the beginning balances of the current period, and (c)
changes in accounting estimates be reported prospectively by recognizing the change in the current
period. This Statement requires disclosure in notes to financial statements of descriptive information
about accounting changes and error corrections, such as their nature. In addition, information about the
quantitative effects on beginning balances of each accounting change and error correction should :)e
disclosed by reporting unit in a tabular format to reconcile beginning balances as previously reported to
beginning balances as restated. Furthermore, this Statement addresses how information that is affected
by a change in the accounting principle or error corrections should be presented in the required
supplementary information (RSI) and supplementary information (SI). The requirements of this
Statement are effective for accounting changes and error corrections made in fiscal years beginning
after June 15, 2023, and all reporting periods thereafter.
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36 of 196
City of Sebastian
Riverfront Community Redevelopment Agency
Notes to the Financial Statements
Note 2: PRIOR PERIOD RESTATEMENTS
In fiscal year 2023, the Agency restated opening net position to correct errors in the prior year's
financial statements.
Adjustments to opening net position are enumerated below:
Governmental
Activities
Net position, September 30, 2022,
as previously reported $ 2,574,762
Cumulative effect in applying the unavailable
revenue of tax revenue (1) 34,866
Beginning net position, as restated $ 2,609,628
(1) The County used the incorrect millage rate for the City in fiscal year 2022. The County was notified
of the error in June of 2023. The County wired the City the difference in July of 2023. This amount
should have been recognized as revenue in the Statement of Activities for the year ending
September 30, 2022.
Note 3: EQUITY IN POOLED CASH AND INVESTMENTS
The Agency reported equity in pooled cash and investments of the City of Sebastian, Florida of
$891,501 on the statement of net position as of September 30, 2023. The pooled cash and
investments are held by the City of Sebastian, Florida. Specific deposit and investment accounts
are not held in the name of the Agency. The amount of federal depositary insurance and custodial
credit risk of investments is determined for the City of Sebastian, Florida as a whole, and cannot be
separately identified for the Agency.
The investment program is established in accordance with the City's investment policy, pertinent
bond resolutions and Section 218.45, Florida Statutes, which allows the Agency to invest in the
Florida State Board of Administration intergovernmental investment pool or any
intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act
of 1969, direct obligations of the United States Government, obligations of the different agencies
of the Federal Government, registered money market funds and accounts of state qualified public
depositories.
The SBA Local Government Surplus Trust Fund (Florida PRIME) external investment pool is a
common law trust organized under the laws of the State of Florida as an intergovernmental
investment pool authorized pursuant to the Florida Interlocal Cooperation Act, as provided in
Section 163.01 of the Florida Statutes. At September 30, 2023, the Agency's share of The SBA Local
Government Surplus Trust Fund was $134,158. The fair value of the Agency's position in the pool
is equal to the value of the pooled shares or net asset value.
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37 of 196
City of Sebastian
Riverfront Community Redevelopment Agency
Notes to the Financial Statements
Note 3: EQUITY IN POOLED CASH AND INVESTMENTS (Continued)
Under GASB Codification 150: Investments, if a participant has an investment in a qualifying external
investment pool that measures for financial reporting purposes all of its investments at amortized
cost, it should disclose the presence of any limitations or restrictions on withdrawals (such as
redemption notice periods, maximum transaction amounts, and the qualifying external investment
pool's authority to impose liquidity fees or redemption gates) in notes to the financial statements.
As of September 30, 2023, there were no redemption fees or maximum transaction amounts, or
any other requirements that serve to limit the Agency's access to 100 percent of their account value
in the external investment pool.
Deposits available within various funds were consolidated for investment purposes. Interest earned
was allocated monthly to the Agency's fund based on its average cash and investment balances.
Custodial credit risk — Custodial credit risk for deposits is the risk in the event of the failure of
a depository financial institution, a government may not be able to recover deposits. Monies
placed on deposit with financial institutions in the form of demand deposits, time deposits or
certificate of deposits are defined as public deposits. The financial institutions in which the
Agency places its deposits are certified as "qualified public depositories," as required under the
Florida Security for Public Deposits Act. For an investment, this risk will not be able to recover
the value of its investments or collateral securities that are in the possession of an outside party.
Interest rate risk — Interest rate risk is the possibility that interest rates will rise and reduce the
fair value of an investment. The Agency's investment policy limits interest rate risk by requiring
that an attempt be made to match investment maturities with known cash needs and anticipated
cash flow requirements. In addition, investments of current operating funds are required to have
maturities of no longer than twelve months.
The dollar weighted average days to maturity (WAM) for the SBA Local Government Surplus
Trust Fund is 35 days at September 30, 2023.
Credit risk — Section 150: Investments of the GASB Codification requires that governments provide
information about credit risk associated with their investments by disclosing the credit rating
of investments in debt securities as described by nationally recognized statistical rating
organizations. The Agency's investment policy and the investment policy for the City, limit
investments to securities with specific ranking criteria.
Foreign currency risk — The Agency's investments are not exposed to foreign currency risk and
the Agency's investment policy does not address foreign currency risk.
Concentration risk — Section 150: Investments of the GASB Codification requires disclosures
of investments in any one issuer that represents five percent or more of total investments,
excluding investments issued or explicitly guaranteed by the U.S government, investments in
mutual funds, external investments pools and other pooled investments. The Agency's investment
policy does not address concentration risk.
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38 of 196
City of Sebastian
Riverfront Community Redevelopment Agency
Notes to the Financial Statements
Note 3: EQUITY IN POOLED CASH AND INVESTMENTS (Continued)
At September 30, 2023, the Agency had the following investments:
No More
Investment type Fair Value Maturities Less than 1 1-5 6-10 than 10 Rating Agency
General investments
Local government surplus
funds trust fund ("SBA") $ 134,158 $ $ 134,158 $ - $ - $ - AAAm S&P
Total primary government
investments $ 134,158 $ - $ 134,158 $ - $
Note 4: CHANGE IN CAPITAL ASSETS
The Agency capital asset activities for the year ended September 30, 2023, was as follows:
Beginning Additions/ Deletions/ Ending
Balance Transfers Transfers Balance
Governmental activities
Capital assets, not being depreciated
Land
$ 1,102,174 $
- $
$ 1,102,174
Total capital assets,
not being depreciated
1,102,174
-
-
1,102,174
Capital assets, being depreciated:
Buildings
343,820
-
343,820
Improvements other than buildings
10,635
-
-
10,635
Machinery and equipment
244,441
-
(4,024)
240,417
Infrastructure
1,149,562
-
(3,875)
1,145,687
Total capital assets being
depreciated
1,748,458
-
(7,899)
1,740,559
Less accumulated depreciation for:
Buildings
(176,734)
(15,391)
(192,125)
Improvements other than buildings
(7,362)
(540)
-
(7,902)
Machinery and equipment
(152,235)
(7,491)
3,396
(156,330)
Infrastructure
(567,424)
(64,992)
3,875
(628,541)
Total accumulated depreciation
(903,755)
(88,414)
7,271
(984,898)
Total capital assets
being depreciated, net
844,703
(88,414)
(628)
755,661
Governmental activities
capital assets, net
$ 1,946,877 $
(88,414) $
(628)
$ 1,857,835
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39 of 196
City of Sebastian
Riverfront Community Redevelopment Agency
Notes to the Financial Statements
Note 5: LEASES
The Agency is the lessor of a building, and recognized $34,143 in principle revenue and $1,558 in
interest revenue during the year ended September 30, 2023. The lease receivable is $17,476 and
deferred inflows is $17,071 at September 30, 2023.
Note 6: TRANSFERS
Transfers for the year ended September 30, 2023:
Transfers in:
Primary
Government Total
Transfers out:
Community Redevelopment Agency $ 13,550 $ 13,550
Note 7: RISK MANAGEMENT
The Agency is exposed to various risks of loss related to torts; theft of or damage to and
destrictuion of assets; and natural disasters. The Primary Government purchases commercial
insurance with various deductiables for different types of losses.
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40 of 196
REQUIRED SUPPLEMENTARY INFORMATION OTHER THAN
MANAGEMENT'S DISCUSSION AND ANALYSIS
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41 of 196
f.
THIS PAGE IS INTENTIONALLY LEFT BLANK.
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'f
42 of 196
Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Schedule of Revenues, Expenditures and Changes in Fund Balances
- Budget and Actual
For the year ended September 30, 2023
Revenues
Property taxes
Rental income
Investment income
Total revenues
Expenditures
Current:
Economic environment
Total expenditures
Excess of revenues over
expenditures
Other financing sources (uses)
Transfers out to Primary Government
Net changes in fund balance
Fund balance, beginning of year
Fund balance, end of year
Original
Final
Variance with
Budget
Budget
Actual
Final Budget
$ 380,580 $
380,580 $
469,960
$ 89,380
36,000
36,000
35,701
(299)
7,719
7,719
18,989
11,270
424,299
424,299
524,650
100,351
260,918
292,869
249,700
43,169
260,918
292,869
249,700
43,169
163,381
131,430
274,950
143,520
(15,000)
(70,001)
(13,550)
56,451
148,381
61,429
261,400
199,971
627,885
627,885
627,885
-
$ 776,266 $
689,314 $
889,285 $
199,971
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43 of 196
Riverfront Community Redevelopment Agency
(A Component Unit of the City of Sebastian)
Budgetary Notes to Required Supplementary Information
Note 1: BUDGETARY INFORMATION
An annual operating budget is adopted by the Agency's Board on an accrual basis consistent with
U.S. generally accepted accounting principles.
Budgets are adopted by the Agency's Board pursuant to state law.
The City Manager may, at any time, transfer appropriation amounts between line items,
expenditure classifications, and departments without formal approval by the Agency Board.
However, any revisions that increase the total appropriations at the fund level, the legal level of
budgetary control, of the Agency must be approved through amendment by the Agency Board.
'1
44 of 196
CRIINGRAM
CPAs and Advisors
Carr, Riggs & Ingram, LLC
215 Baytree Drive
Melbourne, Florida 32940
321.255.0088
386.336.4189 (fax)
CRlcpa.com
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL
STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Honorable Chairman and Board Members
City of Sebastian Riverfront Community Redevelopment Agency
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, and the major fund of the City of Sebastian Riverfront Community Redevelopment Agency (the
"Agency") as of and for the year ended September 30, 2023, and the related notes to the financial
statements, which collectively comprise the Agency's basic financial statements, and have issued our
report thereon dated May 31, 2024.
Report on Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Agency's internal
control over financial reporting (internal control) as a basis for designing audit procedures that are
appropriate in the circumstances for the purpose of expressing our opinions on the financial statements,
but not for the purpose of expressing an opinion on the effectiveness of the Agency's internal control.
Accordingly, we do not express an opinion on the effectiveness of the Agency's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements, on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a material
misstatement of the entity's financial statements will not be prevented, or detected and corrected, on a
timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control
that is less severe than a material weakness, yet important enough to merit attention by those charged
with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or, significant deficiencies, and therefore, material weaknesses or significant deficiencies
may exist that were not identified. We identified a deficiency in internal control described below that
we considered to be a material weakness.
2023-001— Review of Property Tax Receipts
Criteria: GASB Codification (GASBC) 1600, Basis of Accounting requires governmental funds use the
modified accrual basis of accounting.
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45 of 196
Condition: The City did not review the 2022 millage rate used by the County timely, and therefore did
not record the correct amount of property tax revenues in that year.
Potential effect of condition: Opening net position was understated by $34,866 in the governmental
activities fund.
Recommendation: We recommend the City review rates used for property taxes prior to recording the
amount paid by the County.
Management Response: The County initially mislead the City by stating they were not required to
contribute to the CRA Fund based on a millage higher than the City. We later found that this was not the
case, since our CRA was established prior to the provision of the State Statues being amended. When
notified, the County promptly paid the difference.
Report on Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Agency's financial statements are free
from material misstatement, we performed tests of its compliance with certain provisions of laws,
regulations, contracts, and grant agreements, noncompliance with which could have a direct and
material effect on the financial statements. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
City of Sebastian Riverfront Community Redevelopment Area's Response to Finding
Government Auditing Standards requires the auditor to perform limited procedures on the City of
Sebastian Riverfront Community Redevelopment, Florida's response to the finding identified in our
audit. The City of Sebastian Riverfront Community Redevelopment, Florida's response was not subjected
to the other auditing procedures applied in the audit of the financial statements and, accordingly, we
express no opinion on the response.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the
Agency's internal control or on compliance. This report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering the entity's internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
F
Melbourne, Florida
May 31, 2024
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46 of 196
/I`&RC R 1INGRAM
IGGS &
CPAs and Advisors
INDEPENDENT AUDITOR'S MANAGEMENT LETTER
Honorable Chairman and Board Members
City of Sebastian Riverfront Community Redevelopment Agency
Report on the Financial Statements
Carr, Riggs & Ingram, LLC
215 Baytree Drive
Melbourne, FL 32940
321155.0088
386.336.4189 (tax)
CRlcpa.com
We have audited the financial statements of the City of Sebastian Riverfront Community
Redevelopment Agency (the "Agency") as of and for the fiscal year ended September 30, 2023, and
have issued our report thereon dated May 31, 2024.
Auditor's Responsibility
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States and Chapter 10.550, Rules of the
Auditor General.
Other Reporting Requirements
We have issued our Independent Auditor's Report on Internal Control over Financial Reporting and
on Compliance and Other Matters Based on an Audit of the Financial Statements Performed in
Accordance with Government Auditing Standards and Independent Accountant's Report on an
examination conducted in accordance with AICPA Professional Standards, AT-C Section 315,
regarding compliance requirements in accordance with Chapter 10.550, Rules of the Auditor General.
Disclosures in those reports, which are dated May 31, 2024, should be considered in conjunction with
this management letter.
Prior Audit Findings
Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not
corrective actions have been taken to address findings and recommendations made in the preceding
financial audit report. There were no findings or recommendations made in the preceding financial
audit report.
Official Title and Legal Authority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal
authority for the primary government and each component unit of the reporting entity be disclosed
in this management letter, unless disclosed in the notes to the financial statements. The legal
authority of the Agency is disclosed in the notes to the financial statements. There are no component
units of the Agency.
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47 of 196
Financial Condition and Management
Section 10.554(1)(i)S.a. and 10.556(7), Rules of the Auditor General, require that we apply
appropriate procedures and communicate the results of our determination as to whether or not the
Agency has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and
to identify the specific condition(s) met. In connection with our audit, we determined that the City of
Sebastian Riverfront Community Redevelopment Agency did not meet any of the conditions
described in Section 218.503(1), Florida Statutes.
Pursuant to Sections 10.554(1)(i)5.b. and 10.556(8), Rules of the Auditor General, we applied financial
condition assessment procedures for the Agency. It is management's responsibility to monitor the
Agency's financial condition, and our financial condition assessment was based in part on
representations made by management and the review of financial information provided by same.
Section 10.554(1)(i)2., Rules of the Auditor General, requires that we communicate any
recommendations to improve financial management. In connection with our audit, we did not have
any such recommendations.
Specific Information (Unaudited)
As required by Section 218.39(3)(c), Florida Statutes, and Section 10.554(1)(i)6, Rules of the Auditor
General, the Agency reported the information below. This information has not been subject to the
auditing procedures applied in the audit of the financial statements, and accordingly, we do no
express an opinion or provide any assurance on it.
a. Total number of Agency employees compensated in the last pay period of the None
Riverfront Community Redevelopment Agency's fiscal year.
b. Total number of independent contractors to whom nonemployee None
compensation was paid in the last month of the Agency's fiscal year.
c. All compensation earned by or awarded to employees, whether paid or None
accrued.
d. All compensation earned by or awarded to nonemployee independent None
contractors, whether paid or accrued.
e. Each construction project with a total cost of at least $65,000 approved by the None
Agency that is scheduled to begin on or after October 1, 2022, together with
the total expenditures for such project.
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48 of 196
As required by Section 218.39(3)(c), Florida Statutes, Section 10.554(1)(i)7, Rules of the Auditor
General, the City of Sebastian Riverfront Community Redevelopment Agency reported:
a. The millage rate or rates imposed by the County and City.
Indian River County 3.5475
City of Sebastian 2.905
b. The total amount of ad valorem taxes collected on behalf of the Agency. $ 469,960
c. The total amount of outstanding bonds issued by the Agency and the terms of None
such bonds.
Information required by Section 218.39(3)(c), Florida Statutes, and Section 10.554(1)(i)8, Rules of the
Auditor General: The Riverfront Community Redevelopment Agency has not imposed any special
assessments and therefore no reporting is required by Section 218.39(3)(c), Florida Statues.
Additional Matters
Section 10.554(1)(i)3., Rules of the Auditor General, requires us to communicate noncompliance with
provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have
occurred, that have an effect on the financial statements that is less than material but which warrants
the attention of those charged with governance. In connection with our audit, we did not note any
such findings.
Purpose of this Letter
Our management letter is intended solely for the information and use of the Legislative Auditing
Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor
General, Federal, State and other granting agencies, the Agency Board Members, and applicable
management, and is not intended to be and should not be used by anyone other than these specified
parties.
Melbourne, Florida
May 31, 2024
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49 of 196
ARIGGCRIINGRAM
S &
CPAs and Advisors
INDEPENDENT ACCOUNTANT'S REPORT ON COMPLIANCE WITH LOCAL
GOVERNMENT INVESTMENT POLICIES
Honorable Chairman and Board Members
City of Sebastian Riverfront Community Redevelopment Agency
Carr, Riggs & Ingram, LLC
215 Bayfree Drive
Melbourne. FL 32940
321.255.0088
386.33G.4189 (fax)
CRlcpa.com
We have examined the City of Sebastian Riverfront Community Redevelopment Agency's (the
"Agency") compliance with the requirements of Section 218.415, Florida Statutes, Local Government
Investment Policies, during the year ended September 30, 2023. Management of the Agency is
responsible for the Agency's compliance with those requirements. Our responsibility is to express an
opinion on the Agency's compliance with the specified requirements based on our examination.
Our examination was conducted in accordance with attestation standards established by the AICPA.
Those standards require that we plan and perform the examination to obtain reasonable assurance
about whether the Agency complied, in all material respects, with the specified requirements
referenced above. An examination involves performing procedures to obtain evidence about whether
the Agency complied with the specified requirements. The nature, timing, and extent of the
procedures selected depend on our judgment, including an assessment of the risks of material
noncompliance, whether due to fraud or error. We believe that the evidence we obtained is sufficient
and appropriate to provide a reasonable basis for our opinion.
We are required to be independent and to meet our ethical responsibilities in accordance with
relevant ethical requirements related to the examination engagement.
Our examination does not provide a legal determination on the Agency's compliance with specified
requirements.
In our opinion, the Agency complied, in all material respects, with the requirements of Section
218.415, Florida Statutes, Local Government Investment Policies, during the year ended September
30, 2023.
This report is intended solely for the information and use of Agency's Board, management and the
State of Florida Auditor General and is not intended to be and should not be used by anyone other
than these specified parties.
6�141f00 f C,pit L.Q.C.
Melbourne, Florida
May 31, 2024
51 of 196
4
52 Of 196
-42-
Carr, Riggs & Ingram, LLC
A R R
RIGGS &
CRIINGRAM
215 Baytree Drive
Melbourne, Florida 32940
321.255.0088
CPAs and Advisors
386.336.4189(fax)
CRIcpa.com
INDEPENDENT ACCOUNTANT'S REPORT ON COMPLIANCE WITH
REDEVELOPMENT TRUST FUND
The Honorable Chairman and Board Members
City of Sebastian Riverfront Community Redevelopment Agency
We have examined the City of Sebastian Riverfront Community Redevelopment Agency's (the
"Agency") compliance with the requirements of Section 163.387(6) and (7), Florida Statutes,
Redevelopment Trust Fund, during the year ended September 30, 2023. Management of the Agency
is responsible for the Agency's compliance with the specified requirements. Our responsibility is to
express an opinion on the Agency's compliance with the specified requirements based on our
examination.
Our examination was conducted in accordance with attestation standards established by the AICPA.
Those standards require that we plan and perform the examination to obtain reasonable assurance
about whether the Agency complied, in all material respects, with the specified requirements
referenced above. An examination involves performing procedures to obtain evidence about whether
the Agency complied with the specified requirements. The nature, timing, and extent of the
procedures selected depend on our judgment, including an assessment of the risks of material
noncompliance, whether due to fraud or error. We believe that the evidence obtained is sufficient
and appropriate to provide a reasonable basis for our opinion.
We are required to be independent and to meet our ethical responsibilities in accordance with
relevant ethical requirements related to the examination engagement.
Our engagement does not provide a legal determination on the Agency's compliance with specified
requirements.
Our examination disclosed the following noncompliance with Section 163.387(6)(b), Florida Statues
applicable to the Agency during the fiscal year ended September 30, 2023. The Agency did not submit
its annual budget for fiscal year 2023 to the Indian River County Board of County Commissioners
within 10 days after the adoption of such budget.
In our opinion, the CRA complied, with the requirements of Sections 163.387(6) and 163.387(7),
Florida Statutes, Redevelopment Trust Fund, during the year ended September 30, 2023, in all
material respects, except as noted in the paragraph above.
This report is intended solely for the information and use of the Agency's Board, management and
the State of Florida Auditor General and is not intended to be and should not be used by anyone
other than these specified parties.
6�m, f L.L.C.
Melbourne, Florida
May 31, 2024
43
53 of 196
SEBASTIAN RIVERFRONT
REDEVELOPMENT AGENCY
Communications
September 30, 2023
54 of 196
C
R
IINGRAM
RIGGS &
CPAs and Advisors
May 31, 2024
To the Honorable City Council
City of Sebastian Riverfront Community Redevelopment Agency
Carr, Riggs & Ingram, LLC
215 Baytree Drive
Melbourne, FL 32940
321.255.0088
386.336.4189 (tax)
Ulcpa.conn
We are pleased to present the results of our audit of the financial statements of the City of
Sebastian Riverfront Community Redevelopment Agency (the "Agency"), a blended component unit
of the City of Sebastian, Florida, for the year ended September 30, 2023.
This report to the City Council summarizes our audit, the reports issued and various analyses and
observations related to the Agency's accounting and reporting. The document also contains the
communications required by our professional standards.
Our audit was designed, primarily, to express an opinion on the Agency's basic financial statements
for the year ended September 30, 2023. We considered the Agency's current and emerging needs,
along with an assessment of risks that could materially affect the financial statements, and aligned
our audit procedures accordingly. We conducted the audit with the objectivity and independence
that you, the City Council, expect. We received the full support and assistance of Agency personnel.
At Carr, Riggs & Ingram, LLC (CRI), we are continually evaluating the quality of our professionals'
work in order to deliver audit services of the highest quality that will meet or exceed your
expectations. We encourage you to provide any feedback you believe is appropriate to ensure that
we do not overlook a single detail as it relates to the quality of our services.
This report is intended solely for the information and use of the City Council and management of
the Agency, and should not be used by anyone other than these specified parties.
We appreciate this opportunity to work with you. If you have any questions or comments, please
contact me at 321.426.3040 or cnollrhan@cricpa.com
Very truly yours,
C�4 �- � Xdo--I�
Christine E. Noll-Rhan, CPA
Partner
Carr, Riggs & Ingram, LLC
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55 of 196
Required Communications ■
As discussed with management during our planning process and communicated to the Agency
Board in our engagement letter to you dated May 5, 2023, our audit plans represented an approach
responsive to the assessment of risk for the Agency. Specifically, we planned and performed our
audit to:
• Perform audit services, as required by Section 163.387(8)(a) of the Florida Statutes, in
accordance with auditing standards generally accepted in the United States of America,
Government Auditing Standards and Chapter 10.550 of the Rules of the Auditor General, in
order to express an opinion on the Agency's basic financial statements for the year endE..d
September 30, 2023;
• Report on internal control over financial reporting and on compliance and other matters
based on an audit of financial statements performed in accordance with Government
Auditing Standards;
• Communicate directly with the City Council and management regarding the results of our
procedures;
• Address with the City Council and management any accounting and financial reporting
issues;
• Anticipate and respond to concerns of the Chairman, Agency Board and management; and
• Other audit -related projects as they arise and upon request.
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56 of 196
Required Communications
We have audited the financial statements of the City of Sebastian Riverfront Community
Redevelopment Agency for the year ended September 30, 2023, and have issued our report
thereon dated May 31, 2024. Professional standards also require that we communicate to you the
following information related to our audit:
MATTER TO BE COMMUNICATED••RESPONSE
Auditor's responsibility under Generally As stated in our engagement letter dated May S, 2023,
Accepted Auditing Standards, Government our responsibility, as described by professional
Auditing Standards and Chapter 10.550, standards, is to express an opinion about whether the
Rules of the Florida Auditor General basic financial statements prepared by management
with your oversight are fairly presented, in all material
respects, in conformity with accounting principles
generally accepted in the United States of America
(GAAP) and to report on the fairness of supplementary
information as described in the engagement letter when
considered in relation to the financial statements as a
whole. Our audit of the financial statements does not
relieve you or management of your responsibilities.
As part of our audit, we considered the internal control
and compliance with laws and regulations of the Agency.
Such considerations were solely for the purpose of
determining our audit procedures and not to provide
any assurance concerning such internal control and
compliance with laws and regulations.
Client's responsibility Management, with oversight from those charged with
governance, is responsible for establishing and
maintaining internal controls, including monitoring
ongoing activities; for the selection and application of
accounting principles; and for the fair presentation in the
financial statements of financial position and results of
operations in conformity with the applicable framework.
Management, with oversight from those charged with
governance, is responsible for the design and
implementation of programs and controls to prevent
and detect fraud.
Management is responsible for overseeing nonaudit
services by designating an individual, preferably from
senior management, with suitable skill, knowledge, or
experience; evaluate the adequacy and results of those
services; and accept responsibility for them.
Planned scope and timing of the audit Our initial audit plan was not significantly altered during
our fieldwork.
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Required Communications ■■
Management judgments and accounting Please see the following section titled "Accounting
estimates Policies, Judgments and Sensitive Estimates and CRI
The process used by management informing Comments on Quality."
particularly sensitive accounting estimates and
the basis for the auditor's conclusion regarding
the reasonableness of those estimates.
Potential effect on the financial
statements of any significant risks and
exposures
Major risks and exposures facing the Agency
and how they are disclosed.
Significant accounting policies, including
critical accounting policies and alternative
treatments within generally accepted
accounting principles and the auditor's
judgment about the quality of accounting
principles
• The initial selection of and changes in
significant accounting policies or their
application; methods used to account for
significant unusual transactions; and effect
of significant policies in controversial or
emerging areas for which there is a lack of
authoritative guidance or consensus.
• The auditor should also discuss the auditor's
judgment about the quality, not just the
acceptability, of the Agency's accounting
policies as applied in its financial reporting.
The discussion should include such matters
as consistency of accounting policies and
their application, and clarity and
completeness of the financial statements,
including disclosures. Critical accounting
policies and practices applied by the Agency
in its financial statements and our
assessment of management's disclosures
regarding such policies and practices
(including any significant modifications to
such disclosures proposed by us but rejected
by management), the reasons why certain
policies and practices are or are not
considered critical, and how current and
anticipated future events impact those
determinations.
• Alternative treatments within GAAP for
accounting policies and practices related to
material items, including recognition,
measurement, presentation and disclosure
alternatives, that have been discussed with
No such risks or exposures were noted.
The significant accounting policies used by the Agency are
described in Note 1 to the financial statements.
New accounting policies were adopted during the fiscal
year as a result of the following recently issued
accounting pronouncements:
• Statement No. 96, Subscription Based
Information Technology Arrangements (GASB 96)
The adoption of these GASB statements had no impact on
the financial statements.
We noted no transactions entered into by the Agency
during the year for which there is a lack of authoritative
guidance or consensus. All significant transactions have
been recognized in the financial statements in the proper
period.
Certain financial statement disclosures are particularly
sensitive because of their significance to financial
statement users. The most sensitive disclosures affecting
the financial statements was:
Further, the disclosures in the Agency's financial
statements are neutral, consistent, and clear.
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Required Communications ■
MATTER• BE COMMUNICATED••RESPONSE
client management during the current audit
period, the ramifications of the use of such
alternative disclosures and treatments, and
the treatment preferred by the auditor.
Furthermore, if the accounting policy
selected by management is not the policy
preferred by us, discuss the reasons why
management selected that policy, the policy
preferred by us, and the reason we
preferred the other policy.
Significant difficulties encountered in the
audit
Any significant difficulties, for example,
unreasonable logistical constraints or lack of
cooperation by management.
We encountered no significant difficulties in dealing with
management in performing and completing our audit.
Disagreements with management We are pleased to report that no such disagreements
Disagreements, whether or not subsequently arose during the course of our audit.
resolved, about matters significant to the
financial statements or auditor's report. This
does not include those that came about based
on incomplete facts or preliminary information.
Other findings or issues
Matters significant to oversight of the financial
reporting practices by those charged with
governance. For example, an entity's failure to
obtain the necessary type of audit, such as one
under Government Auditing Standards, in
addition to GARS.
Matters arising from the audit that were
discussed with, or the subject of
correspondence with, management
Conditions that might affect risk or discussions
regarding accounting practices or application of
auditing standards.
Corrected and uncorrected misstatements
All significant audit adjustments arising from
the audit, whether or not recorded by the
Agency, that could individually or in the
aggregate have a significant effect on the
financial statements. We should also inform
those charged with governance about
uncorrected misstatements aggregated by us
during the current engagement and pertaining
to the latest period presented, that were
determined by management to be immaterial,
both individually and in the aggregate, to the
financial statements taken as a whole. Any
internal control deficiencies that could have
prevented the misstatements.
None noted.
None noted.
See "Summary of Audit Adjustments" section.
-5-
59 of 196
Required Communications
MATTER TO BE COMMUNICATED AUDITOR'S RESPONSE E
Major issues discussed with management Discussions occurred in the normal course of our
prior to retention professional relationship and our responses were not a
Any major accounting, auditing or reporting condition to our retention.
issues discussed with management in
connection with our initial or recurring
retention.
Consultations with other accountants To our knowledge, there were no such consultations with
When management has consulted with other other accountants.
accountants about significant accounting or
auditing matters.
Written representations See "Draft Management Representation Letter" section.
A description of the written representations the
auditor requested (or a copy of the
representation letter).
Internal control deficiencies
Any significant deficiencies or material
weaknesses in the design or operation of
internal control that came to the auditor's
attention during the audit.
Fraud and illegal acts
Fraud involving senior management or those
responsible for internal controls, or causing a
material misstatement of the financial
statements, where the auditor determines there
is evidence that such fraud may exist. Any
illegal acts coming to the auditor's attention
involving senior management and any other
illegal acts, unless clearly inconsequential.
Other information in documents
containing audited financial statements
The external auditor's responsibility for
information in a document containing audited
financial statements, as well as any procedures
performed and the results.
See "Independent Auditor's Report on Internal Control
over Financial Reporting" issued with the financial
statement.
We are unaware of any fraud or illegal acts involving
management or causing material misstatement of the
financial statements.
Our responsibility related to documents (including annual
reports, websites, etc.) containing the financial
statements is to read the other information to consider
whether:
• Such information is materially inconsistent with
the financial statements; and
• We believe such information represents a
material misstatement of fact.
We have not been provided any such items to date and
are unaware of any other documents that contain the
audited financial statements.
I M.
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■
Required Communications
---VATTER TO BE COMMUNICATED
.•
Significant unusual accounting No significant unusual accounting transactions were
transactions noted during the year.
Auditor communication with governance to
include auditor's views on policies and practices
management used, as well as the auditor's
understanding of the business purpose.
Required Supplementary Information We applied certain limited procedures to the required
The auditor's responsibility for required supplementary information (RSI) that supplements the
supplementary information accompanying the financial statements. Our procedures consisted of
financial statements, as well as any procedures inquiries of management regarding the methods of
performed and the results. preparing the information and comparing the information
for consistency with management's responses to our
inquiries, the financial statements, and other knowledge
we obtained during our audit of the financial statements.
We did not audit the RSI and do not express an opinion or
provide any assurance on the RSI.
7-
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Accounting Policies, Judgments and Sensitive Estimates & CRI Comments
on Quality
We are required to communicate our judgments about the quality, not just the acceptability, of the
Agency's accounting principles as applied in its financial reporting. We are also required to
communicate critical accounting policies and sensitive accounting estimates. Accounting estimates
are an integral part of the financial statements prepared by management and are based on
management's knowledge and experience about past and current events and assumptions about
future events. Certain accounting estimates are particularly sensitive because of their significance
to the financial statements and because of the possibility that future events affecting them may
differ significantly from those expected. The Chairman, Agency Board and management may wish to
monitor throughout the year the process used to compute and record these accounting estimates.
The table below summarizes our communications regarding these matters.
Investments Excepted as noted
X The Agency relies on
We evaluated the
below, the Agency
investment valuation
key factors and
reports their
information from
assumptions used to
investments as fair
investment pool
develop the fair
value. Money market
sponsors based on
market value
investments and certain
financial market
estimates of
interest -earning
information
investments in
investment contracts
determining that
with a remaining
they are reasonable
maturity of one-year or
in relation to the
less at the date of
financial statements
purchase may be
taken as a whole.
reported at amortized
cost. Investments in
certain investment
pools are measured at
amortized costs and are
reported by the Agency
at the net asset value
per share as provided
by the pool sponsor.
The Agency follows the
provisions of Section
150: Investments, of the
GASB Codification when
reporting investments.
-8-
62 of 196
Accounting Policies, Judgments and Sensitive Estimates & CRI Comments
on Quality
Depreciation
Based on the audit
X Management's
The Agency's
of Capital
procedures we
estimate of the useful
recognition methods
Assets
performed with respect
lives of capital assets is
and disclosures
to the Agency's capital
based on the historical
appear appropriate.
assets, we noted that
lives of similar assets
the Agency estimates
and market prices.
the useful lives of
capital assets in
accordance with all
applicable standards
and guidelines of GASB.
The Agency follows the
provisions of Section
1400: Reporting Capital
Assets, of the GASB
Codification when
reporting depreciation
of its capital assets.
Lease
Lease receivables are
X Management's
We evaluated the
receivables
initially measured at the
estimate of the lease
key factors and
net present value of
receivables are based
assumptions used to
lease payments
on the net present
develop the
expected to be received
value calculated based
estimated net
during the lease term,
on the lease term.
present values in
reduced by a provision
determining that
for estimated
they are reasonable
uncollectable amounts.
in relation to the
financial statements
The Agency follows the
taken as a whole.
provisions of Section
L20: Leases, of the GASB
Codification when
reporting the net
present value on lease.
q
63 of 196
Summary of Audit Adjustments
During the course of our audit, we accumulate differences between amounts recorded by the
Agency and amounts that we believe are required to be recorded under GAAP reporting guidelinE�s.
Those adjustments are either recorded (corrected) by the Agency or passed (uncorrected).
Uncorrected misstatements or the matters underlying them could potentially cause future period
financial statements to be materially misstated, even if, in the auditor's judgement, such
uncorrected misstatements are immaterial to the financial statements under audit. There were no
uncorrected misstatements.
The following adjustment was corrected by the Agency:
Prior period adjustment for amount of property tax revenue received in
the 2023 but was earned in 2022
140-00-00-00-590-338200- TAX INCREMENT REVENUE $34,866
140-00-00-00-000-271000- FUND BALANCE -UNRESERVED $34,866
Total $34,866 $34,866
QUALITATIVE MATERIALITY CONSIDERATIONS
In evaluating the materiality of audit differences when they do arise, we consider both quantitative
and qualitative factors, for example:
• Whether the difference arises from an item capable of precise measurement or whether it
arises from an estimate, and, if so, the degree of imprecision inherent in the estimate.
• Whether the difference masks a change in earnings or other trends.
• Whether the difference changes a net decrease in assets to addition, or vice versa.
• Whether the difference concerns an area of the City's operating environment that has beE-n
identified as playing a significant role in the City's operations or viability.
• Whether the difference affects compliance with regulatory requirements.
• Whether the difference has an effect on increasing management's compensation — for
example, by satisfying requirements for the award of bonuses or other forms of incentive
compensation.
• Whether the difference involves concealment of an unlawful transaction.
1.0
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■
Draft Management Representation Letter
May 31, 2024
Carr Riggs & Ingram, LLC
215 Baytree Drive
Melbourne, FL 32940
This representation letter is provided in connection with your audit of the financial statements of
the City of Sebastian Riverfront Community Redevelopment Agency (the "Agency"), which comprise
the respective financial position of the governmental activities and the major fund as of September
30, 2023, and the respective changes in financial position for the year then ended, and the
disclosures (collectively, the "financial statements"), for the purpose of expressing opinions as to
whether the financial statements are presented fairly, in all material respects, in accordance with
accounting principles generally accepted in the United States of America (U.S. GAAP).
Certain representations in this letter are described as being limited to matters that are material.
Items are considered material, regardless of size, if they involve an omission or misstatement of
accounting information that, in light of surrounding circumstances, makes it probable that the
judgment of a reasonable person relying on the information would be changed or influenced by the
omission or misstatement. An omission or misstatement that is monetarily small in amount could
be considered material as a result of qualitative factors.
We confirm, to the best of our knowledge and belief, as of May 31, 2024, the following
representations made to you during your audit.
Financial Statements
1) We have fulfilled our responsibilities, as set out in the terms of the audit engagement letter
dated May 5, 2023 including our responsibility for the preparation and fair presentation of the
financial statements in accordance with U.S. GAAP and for preparation of the supplementary
information in accordance with the applicable criteria.
2) The financial statements referred to above are fairly presented in conformity with U.S. GAAP
and include all properly classified funds and other financial information of the primary
government. There are no component units required by generally accepted accounting
principles to be included in the financial reporting entity.
3) We acknowledge our responsibility for the design, implementation, and maintenance of internal
control relevant to the preparation and fair presentation of financial statements that are free
from material misstatement, whether due to fraud or error.
4) We acknowledge our responsibility for the design, implementation, and maintenance of internal
control to prevent and detect fraud.
5) Significant assumptions we used in making accounting estimates, including those measured at
fair value, are reasonable.
6) There are no related party relationships or transactions, including revenues,
expenditures/expenses, loans, transfers, leasing arrangements, and guarantees, and amounts
receivable from or payable to related parties that are required to be accounted for and
disclosed in accordance with U.S. GAAP.
11 -
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Draft Management Representation Letter
7) Adjustments or disclosures have been made for all events, including instances of noncompliance,
subsequent to the date of the financial statements that would require adjustment to or
disclosure in the financial statements.
8) We are in agreement with the adjusting journal entries you have proposed, and they have been
posted to the accounts.
9) The effects of all known actual or possible litigation, claims, and assessments have been
accounted for and disclosed in accordance with U.S. GAAP.
10) Guarantees, whether written or oral, under which the Agency is contingently liable, if any, have
been properly recorded or disclosed.
Information Provided
11) We have provided you with:
a) Access to all information, of which we are aware, that is relevant to the preparation and fair
presentation of the financial statements, such as records, documentation, and other
matters.
b) Additional information that you have requested from us for the purpose of the audit.
c) Unrestricted access to persons within the Agency from whom you determined it necessary
to obtain audit evidence.
d) Minutes of the meetings of Agency Board or summaries of actions of recent meetings for
which minutes have not yet been prepared.
12) All material transactions have been recorded in the accounting records and are reflected in the
financial statements.
13) We have disclosed to you the results of our assessment of the risk that the financial statements
may be materially misstated as a result of fraud.
14) We have no knowledge of any fraud or suspected fraud that affects the Agency and involves—
• Management,
• Employees who have significant roles in internal control, or
• Others where the fraud could have a material effect on the financial statements.
15) We have no knowledge of any allegations of fraud or suspected fraud affecting the Agency's
financial statements communicated by employees, former employees, regulators, or others.
16) We have no knowledge of instances of noncompliance or suspected noncompliance wits
provisions of laws, regulations, contracts, or grant agreements, or waste or abuse, whos�2
effects should be considered when preparing financial statements.
17) We have disclosed to you all known actual or possible litigation, claims, and assessments whose
effects should be considered when preparing the financial statements.
18) We have disclosed to you the names of the Agency's related parties and all the related party
relationships and transactions. There are no side agreements.
12
66 of 196
■
Draft Management Representation Letter
Government -specific
19) There have been no communications from regulatory agencies concerning noncompliance with,
or deficiencies in, financial reporting practices.
20) We have a process to track the status of audit findings and recommendations.
21) We have identified to you any previous audits, attestation engagements, and other studies
related to the audit objectives and whether related recommendations have been implemented.
22) We have identified to you any investigations or legal proceedings that have been initiated with
respect to the period under audit.
23) The Agency has no plans or intentions that may materially affect the carrying value or
classification of assets, deferred outflows of resources, liabilities, deferred inflows of resources,
and fund balance or net position.
24) We are responsible for compliance with the laws, regulations, and provisions of contracts and
grant agreements applicable to us, including tax or debt limits and debt contracts, and legal and
contractual provisions for reporting specific activities in separate funds.
25) There are no instances that have occurred or are likely to have occurred, of fraud and
noncompliance with provisions of laws and regulations that we believe would have a material
effect on the financial statements.
26) There are no instances of fraud and suspected fraud and noncompliance with provisions of laws,
regulations, contracts and grant agreements that we believe would have a material effect on
the financial statements.
27) There are no violations or possible violations of budget ordinances, laws and regulations
(including those pertaining to adopting, approving, and amending budgets), provisions of
contracts and grant agreements, tax or debt limits, and any related debt covenants whose
effects should be considered for disclosure in the financial statements, or as a basis for
recording a loss contingency, or for reporting on noncompliance.
28) As part of your audit, you assisted with preparation of the financial statements and disclosures.
We acknowledge our responsibility as it relates to those nonaudit services, including that we
assume all management responsibilities; oversee the services by designating an individual, (Ken
Kilgore, Finance Director), who possesses suitable skill, knowledge, or experience; evaluate the
adequacy and results of the services performed; and accept responsibility for the results of the
services. We have reviewed, approved, and accepted responsibility for those financial
statements and disclosures.
29) The Agency has satisfactory title to all owned assets, and there are no liens or encumbrances on
such assets nor has any asset been pledged as collateral.
30) The Agency has complied with all aspects of contractual agreements that would have a material
effect on the financial statements in the event of noncompliance.
31) The Agency has no component units nor any majority equity interests in legally separate
organizations nor joint ventures with an equity interest.
32) The financial statements properly classify all funds and activities in accordance with GASBS No.
34, as amended, and GASBS No. 84.
l�
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Draft Management Representation Letter
33) Components of net position (net investment in capital assets; restricted; and unrestricted) and
classifications of fund balance (nonspendable, restricted, committed, assigned, and unassigned)
are properly classified and, if applicable, approved.
34) Investments are properly valued.
35) Expenses have been appropriately classified in or allocated to functions and programs in the
statement of activities, and allocations have been made on a reasonable basis.
36) Revenues are appropriately classified in the statement of activities within program revenues or
general revenues.
37) Intra-entity activity and balances have been appropriately classified and reported.
38) Deposits and investment securities are properly classified as to risk and are properly disclosed.
39) Expenditures of federal awards and state programs were below the $750,000 threshold in the
fiscal year ended September 30, 2023, and we were not required to have an audit in accordance
with Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative
Requirements. Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance)
or the Florida Single Audit Act.
40) We have appropriately disclosed the Agency's policy regarding whether to first apply restricted
or unrestricted resources when an expense is incurred for purposes for which both restricted
and unrestricted net position is available and have determined that net position is properly
recognized under the policy.
41) We are following our established accounting policy regarding which resources (that is, restricted,
committed, assigned, or unassigned) are considered to be spent first for expenditures for which
more than one resource classification is available. That policy determines the fund balance
classifications for financial reporting purposes.
42) We acknowledge our responsibility for the required supplementary information (RSI). The RSI is
measured and presented within prescribed guidelines and the methods of measurement and
presentation have not changed from those used in the prior period. We have disclosed to you
any significant assumptions and interpretations underlying the measurement and presentation
of the RSI.
43) We have responded fully to all inquiries made to us by you during the engagement.
44) The Agency is in compliance with Florida Statute 218.39(3)(c), Florida Statutes. We acknowledge
our responsibility for the information required by Section 218.39, Florida Statutes, and its
presentation is within prescribed guidelines.
Compliance with Florida Statute 218.415
45) The Agency is in compliance with Florida Statute 218.415, Local Government Investment Policies,
in all respects. We agree with the journal entry posted to correct prior year tax revenues.
46) We are responsible for complying with Florida Statute 218.415, Local Government Investment
Policies.
47) We are responsible for establishing and maintaining effective internal control over compliance.
48) We have performed an evaluation of the Agency's compliance with Florida Statute 218.415,
Local Government Investment Policies.
14-
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Draft Management Representation Letter ■
49) All relevant matters are reflected in the measurement or evaluation of the Agency's compliance
with the specified requirements.
50) We are responsible for selecting the specified requirements and for determining that the
specified requirements are appropriate for our purposes.
51) There are no known noncompliance with Florida Statute 218.415, Local Government Investment
Policies, including during the fiscal year and after September 30, 2023, through the date of this
letter.
52) We have provided you with all relevant information and access to information and personnel in
connection with your examination of compliance with Florida Statute 218.415, Local
Government Investment Policies.
53) There are no known matters that may contradict the Agency's compliance with the specified
requirements and there have been no communications from regulatory agencies, consultants
and others regarding possible noncompliance with Florida Statute 218.415, Local Government
Investment Policies, including communications received for the fiscal year and between
September 30, 2023 and the date of this letter.
Compliance with Florida Statutes 163.387(6) and 163.387(7)
54) The Agency is in compliance with s. 163.387(6) and s. 163.387(7), Florida Statutes,
Redevelopment Trust Fund, in all respects, except as noted in your examination report dated
May 31, 2024.
55) We are responsible for complying with s. 163.387(6) and s. 163.387(7), Florida Statutes,
Redevelopment Trust Fund.
56) We are responsible for establishing and maintaining effective internal control over compliance.
57) We have performed an evaluation of the Agency's compliance with s. 163.387(6) and s.
163.387(7), Florida Statutes, Redevelopment Trust Fund.
58) All relevant matters are reflected in the measurement or evaluation of the Agency's compliance
with the specified requirements.
59) We are responsible for selecting the specified requirements and for determining that the
specified requirements are appropriate for our purposes.
60) We have provided you with all relevant information and access to information and personnel in
connection with your examination of compliance with s. 163.387(6) and s. 163.387(7), Florida
Statutes, Redevelopment Trust Fund.
61) There are no known matters that may contradict the Agency's compliance with the specified
requirements and there have been no all communications from regulatory agencies, consultants
and others regarding possible noncompliance with s. 163.387(6) and s. 163.387(7), Florida
Statutes, Redevelopment Trust Fund, including communications received for the fiscal year and
between September 30, 2023 and the date of this letter.
Signature:
Title:
Signature:
Title:
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Jon
SEBASTIAN
4I0IIMMI&1 <III20AVIOM
r tt1J • NJ6 r
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetine Date: June 26, 2024
Azenda Item Title: Approve the purchase of new duty firearms for the Police Department to
replace aging weapons at the price of $51,079.60 (minus the existing credit
$16,041.50 and trade in value of current weapons$14,000) from Lawmen's and
Shooters' Supply and authorize the City Manager to execute all appropriate
documents for the purchase.
Recommendation: Approval of the purchase of new firearms for the police department to replace
aging weapons, with a significant portion of the cost covered by credit owed
to the department by the vendor and trade-in credit, Lawmen's and Shooters'
Supply. It is recommended that the City Council approve the purchase of new
firearms for the police department, utilizing the credit to cover a significant
portion of the cost.
Backuround: The Sebastian Police Department is currently using firearms that have been in
service for an extended period (ten years - since 2014). These firearms have surpassed their optimal operational
lifespan and are becoming increasingly unreliable and potentially costly to maintain. It is crucial for the safety
and efficiency of our police officers to have reliable, modem firearms. The Sebastian Police Department
proposes to replace the aging firearms with updated models. The City intends to make a Single Source purchase
from Lawmen's and Shooters' Supply. Lawmen's and Shooters' Supply, is an authorized dealer of Glock
weapons, and the department has accrued significant credit, which will be applied to offset the cost of the new
firearms. The total cost of the new firearms is estimated to be $51,079.60. The department has accrued a credit
of $16,041.50 with Lawmen's and Shooters' Supply, which will be applied towards this purchase. Additionally,
the current department weapons will be traded in for additional credit of $14,000. Therefore, the net cost to the
City will be $21,038.10.
If Al(enda Item Reuuires Exuenditure of Funds:
Budgeted Amount: $24,000
Total Cost: $21,038.10
Funds to Be Utilized for Appropriation: Police Patrol; Small Tools & Equipment - 010043-535230
Attachments:
1. Lawmen's Quote and Credit
2. Extraordinary Procurement Form
Administrative Services Department Review -
City Attorney Review
Procurement Division Review, if applicable:
CityManage Authorization:
Date: D �%
70 of 196
iffifff55-swLy
Quote
Quote exptres
July 6, 2024 12:00 am
Lawmen's & Shooters' Supply
701 Columbia Blvd
Titusville, FL 32780
321-360-3030
www.lawmens.net
Sold to: SEBASTIAN POLICE DEPARTMENT
SEBASTIAN CITY BALL
1225 MAIN ST
SEBASTIAN, FL 32958
LAW ENFORCE AGENCY
Customer #: 12259 FFL Exp Dt:
Saloa Rep: ANDY Due Date:
07/06/2024
Quantity ftem # MPN
Descdptfan
55 29674 PA455S302MOS7A2
GLOCK 45 MOS
W/AIMPOINT ACROP2
OPTIC & AMGLO BILK
-50 11354
GLOCK M-20 10MM
PISTOLS
-1 20579
CREDIT MEMO #164637
User: MARI
Page:
Invoice #: 101-06192
Invoice Date: 6/6124
Station: OFFICE7
Ship to: SEBASTIAN POLICE DEPARTMENT
1201 MAIN ST
ATTN: R CANNON
SEBASTIAN, FL 32958
LE AGENCY
772-766-3384
Ship -via code:
Terms:
Ship -tram location
Total line Items: 3
Thank you for shopping at
Lawmen's & Shooters' Supply!
* 101-Q6192*
Net due In 30 days
Price Selling unit
928.72 EACH
280.00 EACH
16.041.50 EACH
Sale subtotal:
Tax:
Total:
0
Ext prc
51,079.60
-14,000.00
-16.041.50
21,038.10
0.00
21,038.10
71 of 196
aDEfl',�
00TERS4SUPPLY
"Distributors of Law Enforcement Equipment"
701 Columbia Blvd • Titusville, Florida 32780 • (321) 360-3030 • www.lawmens.net
ACCOUNT STATEMENT
Name:
SEBASTIAN POLICE DEPARTMENT
02/14/24
Date
_
Invoice Number Customer PO Due Date
Original Amount
Total Balance
12/09/21
164637 - TRADE
($16,210.00)
($16,210.00)
08/31/23
42140-01 24-0220 09/30/23
$168.50
$168.50
Please remit payment at your earliest convenience. - _ - Total Due ($16,041.50)
Sincerely,
Melanie Wyke
Accounts Receivable
Lawmen's & Shooters' Supply, Inc.
AccountsReceivable@lawmens.net
321-360-3030 Option 8
72 of 196
CRYOF
9AASTLA
HOME OF PELICAN ISLAND
EXTRAORDINARY PROCUREMENT CERTIFICATE
An Extraordinary Procurement Certificate is required whenever there is intent to have an exception made for an Emergency, Single
Source or Sole Source purchase, below $15,000. Should the intended purchase not conform to at least one of the definitions below,
refer to Threshold Requirements to determine the process for the purchase.
An Emergency purchase is defined as an unexpected turn of events that causes immediate danger to public health, safety .and public
property; or an interruption of essential governmental services or City operations.
A Single Source purchase is defined as the purchase of required good/service from one source because of City standardization,
warranty or other distinctive factors (provide details).
A Sole Source purchase is defined as having only one practical source for the purchase of the required good/service (attach Sole
Source Letter from vendor or manufacturer).
Fully completed Certificates are subject to review and approval by the Procurement/Contracts Manager and City Manager.
DATE: 6/19/2024
TO: Jessica Graham
DEPARTMENT HEAD: Chief Dan Acosta
DEPARTMENT: Police Administration
❑ Emergency
TYPE OF PURCHASE: ® Single Source
Sole Source
PROPOSED VENDOR: Lawmen's and Shooter' Supply
ITEMS OR SERVICES Purchase Fifty-five (55) Glock Model 45 with Aimpoint and
REQUIRED: --
Night Sights
JUSTIFICATION FOR EXCEPTION TO NORMAL PROCUREMENT PROCEDURE:
Current Glock Blue Distributor for bulk purchases. Sebastain PD currently has a $16,041.50 credit to be
utilized in support of this purchase
CERTIFICATION OF AVA/LABILI TY/NECESSITY
I hereby certify that I have thoroughly reviewed the facts and circumstances of this requested purchase and that (1) the Department has an urgent needlemergency
for the purchase of the goodslservices and the emergency Is such that a delay through the use of normal competitive procurement methods to acquire such good
/services would not be in the public's best interest and would be detrimental to the City; (2) due to the City's standardization, warranty or other diMinctive factors
only one source is available or (3) ftie supplier of the goods/services requested is the sole source supplier.
Submitted:
/ll�i.�� Date:
p6partment He Signature i
Jessica
nlswebn. ou•Proo—omo,.
OYe X11� 00 �
Approved: _ Graham Date:
Jessica Graham, Purchasing Manager
Brian Digitally signed by enan Banton
ON. -=Brian Donlon, -US, o=
city, of sebasban, eman=bbenton
Benton Daty 2024 org Date:
Approved: oats zozao6 19 teoessa3.oa•oo
Brian Benton, City Manager
73 of 196 —
t ,
join
SEBASTIAN
tiMtIM A <IU�t� M
lftl � Kl�
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetinz Date: June 26, 2024
Agenda Item Title: Approve purchase order for International Golf Maintenance, Inc. for sand
bunker renovations at Sebastian Municipal Golf Course per Golf Course
Maintenance agreement.
Recommendation: Staff recommends City Council approval of a purchase order for $50,000 to
fund sand bunker renovations at Sebastian Municipal Golf Course per Golf
Course Maintenance agreement and authorization for City Manager to execute
the same.
Backeround: On October 1, 2014, the City of Sebastian and International Golf Maintenance,
Inc. entered into a ten (10) year contract for golf course maintenance. Staff budgeted $50,000 for sand bunker
renovations in this year's budget. As the current contract allows for maintenance/renovations of sand bunkers,
Staff requested a quote to complete renovations. This purchase will allow approximately 33,600 sq. ft of
bunkers to be renovated. This project will consist of adding additional sand to the greenside bunkers that are
shown in Attachment A. This will be a starting point to identify additional work to be completed in future years
as we continue to fund this amount in the future CIP program as long as funding is available. However, the
largest need that has been identified at this point based on the existing budget is the addition of sand to the
bunkers.
If Agenda Item Requires Exvenditure of Funds:
Budgeted Amount: $50,000
Total Cost: $50,000
Funds to Be Utilized for Appropriation: Golf Course Operating Budget
Attachments:
1. Proposal for Installing Sand in Bunkers
2. Bunker Identification List
Administrative Services Department Review: j �`
- L�
City Attorney Review• Ovjc4- _ - --
Procurement Division Review, if applicable:
City Manager Authorization:
Date: 6 q a o Y
74 of 196
Intet-national Golf Maintenance, Inc.
5385 Gateway Boulevard, Suite 12 • Lakeland, Florida 33811
I G�','M (800) 413-5500 • (407) 589-7200 • Fax: (407) 589-7216
www.Qolfmai ntenance.com
Date: 6/11/2024
Proposal for Installing Sand in Select Bunkers
Prepared for:
Sebastian Municipal Golf Course
101 Brush Foot Drive
Sebastian, FL 32958
IGM will provide all labor, materials and equipment required for the following scope of work:
Description of Work
Install and smooth 2" of bunker sand in the greenside bunkers listed in Attachment A
- total area 33,600 sq ft.
Work to be completed on or before 9/30/2024.
Sand storage locations include: clubhouse parking lot, maintenance building parking
lot, cart path adjacent to practice hole.
Total Cost
$50,000
20% or $10,000 to be invoiced at project start
Monthly invoices to be submitted as bunkers are completed
Steve Gano
IGM VP of Operations
Approved and Accepted by:
75 of 196
Attachment A
Bunker Square Footage
Description
Green Fairway
Description
Green Fairway
1 Lft
10 1st Lft
Frnt Lft
785
2nd Lft
1st Rt
2 Lft
1325
2nd Rt
Frnt Rt
1350
1st Frnt Lft
1040
2nd Frnt Lft
1210
3 Rt
Rt
975
Rt
1500
Bck
4 1st Lft
11 Frnt Rt
1015
2nd Lft
Rt
1250
1st Rt
Bck Lft
2nd Rt
Frnt Lft
1100
12 Rt
Rt
1300
Lft
Bck Lft
Frnt Lft
1390
Rt
5 Frnt Lft
1400
Bck Rt
880
13 Lft
Frnt Lft
1435
6 Rt
Rt
1375
14 Frnt Lft
400
Lft
Frnt Rt
550
7 Rt
15 1st Lft
Lft
2nd Lft
Frnt Rt
1625
3rd Lft
Frnt Lft
Rt
Bck
Frnt Rt
1500
Frnt Lft
1340
8 Lft
Bck
Frnt Lft
1325
Lft
16 1st Rt
2nd Rt
9 Rt
Frnt Rt
1765
Frnt
1200
Bck
1900
17 Frnt Lft
500
Frnt Rt
DR Bunker
Practice
18 Lft
Rt
Frnt Lft
1090
Rt
1075
Frnt Grnside
17065
Bck Grnside
16535
Frnt Fwy
0
Bck Fwy
0
Total Greenside
33600
Total Fairway
0
76 of 196
ja
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SEBASTIAN
<IUIINNIlkI (1111RA/ION
IUI : t11/
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting.: Date: June 26, 2024
Agenda Item Title: Approve purchase order for Palm Bay Concrete & Materials, Inc. to complete
2022-2023 drainage improvements related to roadway repaving under ITB-
B24005D-0-2024/DM.
Recommendation: Staff recommends City Council approve purchase order for Palm Bay
Concrete & Materials, Inc. to complete 2022-2023 drainage improvements
related to roadway repaving under ITB-B24005D-0-2024/DM.
Background: On 5/8/2024, Council approved using Palm Bay Concrete & Materials for
concrete pouring and services. To complete the driveway replacements, staff was in need of an additional
vendor to provide the concrete and additional labor to complete driveway demolitions. Staff reached out to
Palm Bay Concrete & Materials to accelerate the concrete work, as A. Thomas Construction could only
complete a set number of driveways per week. The work completed by Palm Bay Concrete & Materials was
based on a purchase order approved by council on 4/10/2024. The purchase order identified 73 driveway
culverts to be replaced. However, during the replacement process, an additional five driveways were identified
as needing replacement. Several of the driveway culverts were also larger than anticipated and required
additional concrete and labor to replace. This increase in labor and concrete lead to the initial PO amount being
exhausted, and a need to pay additional funds to close out invoices for work already performed. Staff is
requesting City Council approval of a purchase order in the amount of $34,248.62 for Palm Bay Concrete in
accordance with contract pricing per ITB 22-01 and ITB-B24005D-0-2024/DM.
If Agv-enda Item Reuuires Exaenditure of Funds:
Budgeted Amount: $138,161.90
Total Cost: $34,248.62
Funds to Be Utilized for Appropriation: Stormwater Utility Fund
Attachments:
1. PBC May 291 and May 30s' Work
2. Invoice No. 5849
3. Invoice No. 5850
Administrative Services Department Review:
City Attorney Review: d
Procurement Division Review, if applicable: J
City Manager Authorization: _
Date: _ tR/A0
77 of 196
Palm Bay Concrete & Materials Inc
102 E. New Haven Ave 114
Melbourne. PI 32901
321408-1808
palmbayconcrete@grnaii.com
INVOICE
BILL TO
City of Sebastian
COMPLETED DATE
05129/2024
DESCRIPTION
377 Belmonte Road
Concrete Cubic Yard + Fiber
Driveway, 4" - Remove, Form & Pour - Square Foot
Unclassified Excavation, Driveway - Square Foot
INVOICE 6817
DATE 06/05/2024
TERMS Net 30
QTY RATE
1
170
24
BALANCE DUE
I
Page 1 of 1
AMOUNT
202.68 202.68
10.79 1,834.30
4.05 97.20
$2,134.18
78 of 196
�Y
S eba-sti'"
Palm Bay Concrete & Materials, Inc.
belivery Date: t7 it y aq o a `a
i WORKER INITIAL:
Delivered by:
Job Name orq:
f
f�PhL.S*� ��n
Removed &formed: �nn H j
Address:
3 % 7 �lLn vH 1,• R
r�
Poured:
City:
S f, ���-i r, r„
Forms Removed & Clean Up: %
Actual
How Many
Units of
i Extra
Size
Units
Material
Description
Comments
Cubic Yard
Concrete Pour
3
3 Bag/Cubic Yard
Concrete Fiber
Square Foot
Sidewalk, 4" Remove, Form & Pour
Square Foot
Sidewalk, 4" Form & Pour
Linear Foot
Curb, Miami - Remove, Form & Pour
Linear Foot
Curb, Miami - Form & Pour
Linear Foot
Curb, "F" - Remove, Form & Pour
Linear Foot
Curb, "F" - Form & Pour
I
Square Foot
Driveway, 4" - Remove, Form & Pour
,Driveway,
/ox 7 /
(' (' Square Foot
�
4" - Form & Pour
Square Foot
I Driveway, 6" -Remove, Form & Pour
Square Foot
I Driveway, 6" - Form & Pour
(Linear Foot
(Unclassified Excavation, Curb
Square Foot
(Unclassified Excavation, Sidewalk
3, �q
a y
Square Foot
Unclassified Excavation, Driveway
i fer
Square Foot
I Root Grinding
Square Foot
ISod Installation & ATTACH RECEIPT FOR SOD
Extra Fee?
(Materials Used:
Saved as Palm Bay Concrete & Materials Log Sheet
Palm Bay Concrete & Materials Inc
102 E. New Haven Ave 114
Mdboume, FI 32901
321.408•IBOB
palmbayconcfctc@gmal.com
INVOICE
BILL TO
City of Sebastian
COMPLETED DATE
05/29/2024
DESCRIPTION
362 Belmonte Road
Concrete Cubic Yard + Fiber
Driveway, 4"- Form & Pour- Square Foot
Unclassified Excavation, Driveway - Square Foot
BALANCE DUE
Page I of 1
INVOICE 5818
DATE 06/05/2024
TERMS Net 30
OTY
RATE
AMOUNT
1
202.68
202.68
44
8.08
355.52
24
4.05
97.20
$666.40
80 of 196
Palm Bay Concrete &Materials, Inc. 'Delivery Date: /L/c- 6
Delivered by: r r'F c� t �' l �o�� I WORKER N I L
Job Name or q: C-fl t y p { Removed & Formed:
i
Address: '� 13F. ( o q j-c,{ -Poured:
City: S ( y f ! �, h Forms Removed & Clean Up:
1
Actual
How Many
Units of
Size
Units
Material
Description
(
/
Cubic Yard
Concrete Pour
7
/
Bag/Cubic Yard
Concrete Fiber
Square Foot
Sidewalk, 4" Remove, Form & Pour
Square Foot
Sidewalk, 4" Form & Pour
Linear Foot
Curb, Miami - Remove, Form & Pour
Linear Foot
Curb, Miami - Form & Pour
Linear Foot
Curb, "F" - Remove, Form & Pour
Linear Foot
Curb, "F" - Form & Pour
I
Square Foot
Driveway, 4" - Remove, Form & Pour
t/
Square Foot
(Driveway, 4" - Form & Pour
Square Foot
Iriveway, 6" - Remove, Form & Pour
Square Foot
Driveway, 6" - Form & Pour
Linear Foot
Unclassified Excavation, Curb
(Square Foot
Unclassified Excavation, Sidewalk
Square Foot
(Unclassified Excavation, Driveway f-t je r-
Square Foot (Root Grinding
Square Foot (Sod Installation & ATTACH RECEIPT FOR SOD
Extra Fee? Materials Used:
Saved as Palm Bay Concrete & Materials Log Sheet
Extra
Comments
e"d_S r v�-
Palm Bay Concrete & Materials Inc
102 E. New Haven Ave 114
Mciboume, FI 32901
321108-1808
palmbayconcrele@gma4.com
INVOICE
BILL TO INVOICE 5819
City of Sebastian DATE 0610512024
TERMS Net 30
COMPLETED DATE
05/2912024
DESCRIPTION CITY RATE
412A Belmonte Road
Concrete Cubic Yard + Fiber 8
Driveway, 4" - Form & Pour - Square Fool 480
Unclassified Excavation, Driveway - Square Fool 24
BALANCE DUE
Page 1 of I
AMOUNT
202.68 1,621.44
8.08 3,878.40
4.05 97.20
$6,597.04
82 of 196
5 e- L,a�,rt 4-L)
Palm Bay Concrete & Materials, Inc.Delivery
Date: �'j�
Delivered by:
r,5
WORKER INOIALS:
Job Name or q:
i ' f \/
C, h�S f�
-
Removed & Formed: A. ft
Address:
C,/� l�k
•+
�� or ��Q
,Forms
poured:
City:
s f' hi 4 t
Removed & Clean Up:
Actuall
How Many
Units of
Extra
Si ueUnits
Uni is
Material
� Description
Comments
Cubic Yard
Concrete Pour
Bag/Cubic yard
Concrete Fiber
Square Foot
Sidewalk, 4" Remove, Form & Pour
Square Foot
Sidewalk, 4" Form & Pour
Linear Foot
Curb, Miami - Remove, Form & Pour
Linear Foot
Curb, Miami - Form & Pour
I
Linear Foot
Curb, "F" - Remove, Form & Pour
(Linear Foot
Curb, "F" - Form & Pour
Square Foot
Driveway, 4" - Remove, Form & Pour
i
y0 X / rZ I
yU
Square Foot
(Driveway, 4" - Form & Pour
(Square Foot
(Driveway, 6" - Remove, Form & Pour
I
ISquare Foot
Driveway, 6" - Form & Pour
I
ILinear Foot
Unclassified Excavation, Curb
ISquare Foot
(Unclassified Excavation, Sidewalk
X a .3 X y
y
ISquare Foot
(Unclassified Excavation, Driveway
ter .,d- j t
ISquare Foot
Root Grinding
I
ISquare Foot
Sod Installation & ATTACH RECEIPT FOR
SOD
(Extra Fee?
Materials Used:
I
Saved as Palm Bay
Concrete & Materials Log Sheet
Palm Say Concrete & Materials Inc
102 E. New Maven Ave 114
Melboume, FI 32901
32 "08.1808
patmbayconciete@g.maii.com
INVOICE
BILL TO
City of Sebastian
COMPLETED DATE
0513WO24
DESCRIPTION
413A Belmonte Road
Concrete Cubic Yard + Fiber
Driveway, 4" - Form & Pour - Square Foot
Unclassified Excavation, Driveway - Square Foot
..... ..... ..-. ...
INVOICE 5820
DATE 06/05/2024
TERMS Net 30
OTY
RATE
1
202.68
50
8.08
24
4.05
BALANCE DUE
Page 1 of 1
AMOUNT
202.68
404.00
97.20
$703.88
84 of 196
.5e
Palm
Baby Concrete & Materials Inc.
Y
Delive :
� ry Date: p
Deled
r£ � (r,.< «nvJ
j O" �NITIAIS:
Job flame or q:
C ` y S H y-r
Removed & Formed: //n�-�#
Address:
C �? ✓!7P
{Poured: A
City:
S�b¢S fy ,
Forms Removed & Clean Up:—,U/
Actual
( . -Size. _.
How Man Y
Units of
,Material
..-.- - _ .... _ ..
Extra
Units
Description.
Comments
j
Cubic Yard
Concrete Pour
/
Bag/Cubic Yard
Concrete Fiber
Square Foot
Sidewalk, 4" Remove, Form & Pour
Square Foot
Sidewalk, 4" Form & Pour
Linear Foot
Curb, Miami - Remove, Form & Pour
Linear Foot
Curb, Miami - Form & Pour
Linear Foot
Curb, "F" - Remove, Form & Pour
I
Linear Foot
(Curb, "F" - Form & Pour
Square Foot
I Driveway, 4" - Remove, Form & Pour
O jCs
SO Square Foot
(Driveway, 4" -Form &Pour
Square Foot
Driveway, 6" - Remove, Form & Pour
(Driveway,
I
Square Foot
6" - Form & Pour
Linear Foot
(Unclassified Excavation, Curb
Square Foot
(Unclassified Excavation, Sidewalk
Square Foot
(Unclassified Excavation, Driveway
I ^ 7Le.l— el,( s
Square Foot
(Root Grinding
Square Foot
ISod Installation & ATTACH RECEIPT FOR SOD
Extra Fee?
IMaterials Used:
I
Saved as Palm Bay
Concrete & Materials Log Sheet
00
0
Palm Bay Concrete & Materials Inc
102 E. New Haven Ave 114
Melbourne, FI 32901
321-408.1808
palmbayconcrcte@gmail.com
INVOICE
BILL TO
City of Sebastian
COMPLETED DATE
05/3012024
DESCRIPTION
413E Belmonte Rd
Concrete Cubic Yard + Fiber
Driveway, 4" - Form & Pour - Square Foot
Unclassified Excavation, Driveway - Square Foot
BALANCE DUE
Page 1 of 1
INVOICE 5821
DATE 06/0512024
TERMS Net 30
OTY
RATE
AMOUNT
1
202.68
202.68
50
8.08
404.00
24
4.05
97.20
$703.88
86 of 196
Palm Bay Concrete & Materials, Inc.
Delivery Date: U
I Wo IN kA
Delivered by:
/
CK
Job Name or N:
�,� �C��iT
1-,>-o
Removed & Formed:
Address:
—�-,Lt-yf
/ /� /iP.�l�. ,-t-te
'Poured: n
City:
1;
Forms Removed & Clean Up:
Actual
How Many
Units of
Extra
Size
Units
Material
Description
Comments
_._......_ .._--
(
.. _..._.......... Cubic Yard
'
Concrete .. . ..
e Pour
..----.
I
Bag/Cubic Yard
Concrete Fiber
Square Foot
Sidewalk, 4" Remove, Form & Pour
Square Foot
Sidewalk, 4" Form & Pour
Linear Foot
Curb, Miami - Remove, Form & Pour
Linear Foot
Curb, Miami - Form & Pour
Linear Foot
Curb, "F" - Remove, Form & Pour
Linear Foot
Curb, "F" - Form & Pour
Square Foot
Driveway, 4" - Remove, Form & Pour
(0)(5
Square Foot
(Driveway, 4" - Form & Pour
ISquare Foot
(Driveway, 6" - Remove, Form & Pour
Square Foot
I Driveway, 6" - Form & Pour
Linear Foot
(Unclassified Excavation, Curb
Square Foot
Unclassified Excavation, Sidewalk
Square Foot
Unclassified Excavation, Driveway
i kr e45 X a -
ISquare Foot
(Root Grinding
Square Foot
ISod Installation & ATTACH RECEIPT FOR SOD
IExtra Fee?
(Materials Used:
I
Saved as Palm Bay Concrete & Materials Log Sheet
00
0
�-n
7D
C,
Palm Bay Concrete & Materials Inc
102 E. New Hawn Ave 114
Melboume, FI 32801
321408-1808
p2lmbayconcreta@gmal.com
INVOICE
BILL TO
City of Sebastian
COMPLETED DATE
05130/2024
DESCRIPTION
412B Belmonte Rd
Concrete Cubic Yard + Fiber
Driveway, 4" - Form & Pour - Square Foot
Unclassified Excavation, Driveway - Square Foot
BALANCE DUE
Page I of 1
INVOICE 5822
DATE 0610M024
TERMS Net 30
CITY RATE AMOUNT
7 202.68 1,418.76
429 8.08 3,466.32
24 4.05 97.20
$4,982.28
88 of 196
Sew--s�u-h
Palm Bay Concrete & Materials, Inc. +Delivery Date: /t'/a-H o }-0)J/
Delivered by: �' i So �� I WORKER IWTIALS:
Job Name or #: y �� 5rd�S f j aLyl !Removed & Formed:_!
Address: 4 r' (j vt .t 8 f !Poured: A. N
City: !Forms Removed & Clean Up: A /�
I
HowMan of
Actual ' y Units Extra
Size Units Material Description Comments
r%
Cubic yard
Concrete Pour
�r7
6
Bag/Cubic Yard
Concrete Fiber
Square Foot
Sidewalk, 4" Remove, Form & Pour
Square Foot
Sidewalk, 4" Form & Pour
Linear Foot
Curb, Miami - Remove, Form & Pour !
Linear Foot
Curb, Miami - Form & Pour
Linear Foot
Curb, "F" - Remove, Form & Pour !
Linear Foot
Curb, "F" - Form & Pour
Square Foot
(Driveway, 4" - Remove, Form & Pour I
aL— 1
Square Foot
(Driveway, 4" - Form & Pour
Square Foot
(Driveway, 6" - Remove, Form & Pour
Square Foot
IDriveway, 6" - Form & Pour
Linear Foot
I Unclassified Excavation, Curb
Square Foot
(Unclassified Excavation, Sidewalk
X X 3 Xy
XL4
Square Foot
(Unclassified Excavation, Driveway /`Z I rer
Square Foot
I Root Grinding
Square Foot
ISod Installation & ATTACH RECEIPT FOR SOD
Extra Fee?
I Materials Used:
Saved as Palm Bay Concrete & Materials Log Sheet
Palm Bay Concrete & Materials Inc
102 E. New Haven Ave 114
Melbourne, FI 32901
321.408.180E
palmbayconacteapm aoxem
INVOICE
BILL TO
City of Sebastian
COMPLETED DATE
06/11-13124
DESCRIPTION
413 Delmonte
607 Balboa St (access driveway on Rlo PI)
607 Balboa St
381A Delmonte
512 Aspen St
437 Delmonte Rd
Concrete Cubic Yard + Fiber
Driveway, 4" - Form & Pour - Square Foot
Unclassified Excavation, Driveway - Square Fool
------------------------------------------------
INVOICE
5849
DATE
06/17/2024
TERMS
Not 30
CITY
RATE AMOUNT
9
495
132
-----------------------------------------------------
BALANCE DUE
Page 1 of 1
202.68 1,824.12
8.08 3,999.60
4.05 534.60
$6,358.32
90 of 196
St'tja C,j/4L-r.j
Palm Bay Concrete & Materials, Inc.
Delivered by:
Job Name or #:
Address: '/ 3 7 De
City: Sek".
Delivery Date: .. J ti ... t J.. .... _..
wokkER INITIALS:
Removed & . Formed: An H/
Poured: /� y
.Forms Removed & Clean Up: A
Actual
How Many Units of
Size
Units Material
Descri Lion
/
Cubic Yard
Concrete Pour
/ Bag/Cubic Yard
Concrete Fiber
Square Foot
Sidewalk, 4" Remove, Form & Pour
Square Foot
Sidewalk, 4" Form & Pour
Linear Foot
(Curb, Miami - Remove, Form & Pour
ILinear Foot
(Curb, Miami - Form & Pour
ILinear Foot
(Curb, "F" - Remove, Form & Pour I
Ii Linear Foot
(Curb, "F" - Form & Pour
Square Foot
(Driveway, 4" - Remove, Form & Pour
/�L(Xy
A
I / Square Foot
(Driveway, 4" - Form & Pour I
'Square Foot
(Driveway, 6" - Remove, Form & Pour
Square Foot
IDriveway, 6" - Form & Pour I
' ILinear Foot
(Unclassified Excavation, Curb
(Square Foot
(Unclassified Excavation, Sidewalk
Extra
Comments
3 ISquare Foot (Unclassified Excavation, Driveway
' ISquare Foot Root Grinding I
ISquare
Foot 'Sod Installation & ATTACH RECEIPT FOR SOD
I
IExtra Fee? (Materials Used:
Saved as Palm Bay Concrete & Materials Log Sheet
Palm Bay Concrete & Materials, Inc.
Delivered by:
Job lame or #: (r y `/ �1
Address: / ,L A- 5 Oe i S 7`
City: P t &,- 1 l a-"
. _.. e ........Units Ma b Material Description
Actual How Man 03 � nits of
CubicSiz
Yard Concrete Pour
j Bag/CubicYard Concrete Fiber
5 x i7
f3C
?DeliveryDate, 5 vv1 r eq S/
WORKER INITIALS:
'Removed & Formed: )9.14
:Poured:
Forms Removed & Clean Up: 4
._... ..._.......... ..Extra ._......
Comments
Square Foot Sidewalk, 4" Remove, Form & Pour
Square Foot
Linear Foot
Linear Foot
Linear Foot
(Linear Foot
(Square Foot
(Square Foot
Square Foot
Square Foot
Linear Foot
Square Foot
Square Foot
Square Foot
(Square Foot
IExtra Fee?
Saved as Palm Bay Concrete & Materials Log Sheet
Sidewalk, 4" Form & Pour
(Curb, Miami - Remove, Form & Pour
Curb, Miami - Form & Pour
Curb, "F" - Remove, Form & Pour
(Curb, "F" - Form & Pour
IDriveway, 4" - Remove, Form & Pour
IDriveway, 4" - Form & Pour
IDriveway, 6" - Remove, Form & Pour
Driveway, 6" - Form & Pour
(Unclassified Excavation, Curb
�riue��4� c..�c�s S�•DeeP
IUnclassified Excavation, Sidewalk I
IUnclassified Excavation, Driveway I ,111'J`er
IRoot Grinding I
ISod Installation & ATTACH RECEIPT FOR SOD
(Materials Used: I
Palm BayConcrete & Materials Inc.
Delivery D
Delivered by:
-�� $a
W0-hitR INITIL
ALS:
Job Dame or #:
C f 1 y
Removed & Formed:
Address:
_,'S I A
Poured: A /7
City:
S� �!a S
f , C�v7
Forms Removed & Clean Up:--,e-- /7/
_....Size..._..
Adua)
Hove Many
.... _. .-
knits of
_.. ....._....-. .._......... ....._........_..
Extra
Units
Materi al Description
Comments
(
Cubic Yard
Concrete Pour
Bag/Cubic Yard
Concrete Fiber
Square Foot
Sidewalk, 4" Remove, Form & Pour
Square Foot
Sidewalk, 4" Form & Pour
Linear Foot
Curb, Miami - Remove, Form & Pour
'Curb,
(Linear Foot
Miami - Form & Pour
ILinear Foot
(Curb, "F" - Remove, Form & Pour I
ILinear Foot
(Curb, "F" - Form & Pour I
I
(Square Foot
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Log Sheet
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Delivered by:
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,.. Actual Now Many Units of Size '... ..Units ' ..Material .. Description.' ..... � ......._.... .Cubic Yand. ... ... . _ ... .............
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Delivery Date at. uN... _ . ............y
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+Remo. . _ .... . _ . ... ....._ .
I ved & Formed: A, H
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Extra
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Sidewalk, 4" Remove, Form & Pour
(Sidewalk, 4" Form & Pour
(Curb, Miami - Remove, Form & Pour
(Curb, Miami - Form & Pour
(Curb, "F" - Remove, Form & Pour
(Curb, "F" - Form & Pour
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+Unclassified Excavation, Curb I
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ISquare Foot
IRoot Grinding I
ISquare Foot
(Sod Installation & ATTACH RECEIPT FOR SOD
IExtra Fee?
IMaterials Used: I
Saved as Palm Bay Concrete & Materials Log Sheet
Palm Bay Concrete & Materials, Inc.
Delivery Date:-- ... .-
I.e. '
_.. ..She 13 7-,ba..V
Delivered by:S
P
; WORKER INITIALS:
Job Name or #:
�'� �( �.� S��,a-S� �4 y
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City:
$P. �+� SGC10�- ✓1
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I
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(Materials Used:
Saved as Palm Bay Concrete & Materials Log Sheet
Palm Bay Concrete & Materials Inc
102 E. New Haven Ave 114
Melbourne, FI 32801
321408-1808
palmhayconcreta@gmaD.com
INVOICE
BILL TO
City of Sebastian
COMPLETED DATE
0614-6/2024
DESCRIPTION
485 Delmonte Rd
461 B Delmonte Rd
473 Delmonte Rd
462ADelmonte Rd
452E Delmonte Rd
461ADelmonte Rd
452ADelmonte Rd
Concrete Cubic Yard +Fiber
Driveway, 4"- Form & Pour- Square Foot
Unclassified Excavation, Driveway - Square Foot
--- -- ----- - ---------..._ ---
INVOICE 5850
DATE 06110/2024
TERMS Net30
QTY. RATE AMOUNT
21 202.68 4,256.28
1,012 8.08 8,176.96
168 4.05 680A0
----- --------------------------...-- .. ---- --...----....--------------------
BALANCE DUE $13,113.64
Page 1 of 1
97 of 196
Palm Bay Concrete & Materials, Inc.
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S� 1,r- sr/A ,
Palm Bay Concrete & Materials, Inc.
Delivered by: 7 G Se
Job (Name or tt:
Address: �Il I J4 f7 I n„ vn TC P -cC
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Saved as Palm Bay Concrete & Materials Log Sheet
5F'.%C.--'� t-1 Cc P;7
Palm Bay Concrete & Materials, Inc.
Delivered by: 7t -) S C'
Job Name or ff: l ; y p-'C S T IkAl
Address: /13 Z� lhto e7-t
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_.. Actual How Many Uni is of
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(Sidewalk, 4" Form & Pour
Linear Foot
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(Curb, Miami - Form & Pour
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(Curb, "F" - Remove, Form & Pour
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(Curb, "F" - Form & Pour
(Square Foot
(Driveway, 4" - Remove, Form & Pour I
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ISquare Foot
(Driveway, 6" - Remove, Form & Pour I
ISquare Foot
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ILinear Foot
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ISquare Foot
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(Unclassified Excavation, Driveway �'C'
Square Foot
(Root Grinding
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ISod Installation & ATTACH RECEIPT FOR SOD
(Extra Fee?
IMaterials Used: I
Saved as Palm Bay Concrete & Materials Log Sheet
.SeA-,57`1e--P7
Palm Bay Concrete & Materials, Inc.
Delivered by: � S
Job Name or 9:
Address: y6 9. R Pe-b*to 7-e- 1-
-City: S F'a0 -$ tv&"vj
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Log Sheet
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'Delivery Date:
rIZ ER ICI _ . ._. .. _......._._ . _
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(Materials Used: I
Comments
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Delivery Date: 7:Sv" C
Delivered by:
US
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Job Name or #:
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. 7 7 3 n1P isM rvt7` F
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I
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IMaterials Used:
I
Saved as Palm Bay Concrete & Materials Log Sheet
Palm Bay Concrete & Materials Inc.
IDelivery Date: U Ii
Delivered by:
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Job blame or #:
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Square Foot
Sidewalk, 4" Form & Pour
Linear Foot
(Curb, Miami - Remove, Form & Pour
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(Curb, Miami - Form & Pour
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(Curb, "F" - Remove, Form & Pour
I
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(Square Foot
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160 ISquare Foot
(Driveway, 4" - Form & Pour
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Concrete & Materials Log Sheet
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Palm Bay Concrete & Materials, Inc.
Delivered by:
Job Marne or q:
Address:
City:
..,,.. Size Units .. ..... .. � . _ ..
Actual How Many Units of
is Material Description
4 Cubic Yard Concrete Pour
4 7 Bag/Cubic Yard Concrete Fiber
3v9 I -)-1
Square Foot
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(linear Foot
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(Square Foot
(Square Foot
(Square Foot
(Square Foot
ILinear Foot
Square Foot
Square Foot
ISquare Foot
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Saved as Palm Bay Concrete & Materials Log Sheet
Sidewalk, 4" Remove, Form & Pour
(Sidewalk, 4" Form & Pour
(Curb, Miami - Remove, Form & Pour
(Curb, Miami - Form & Pour
Curb, "F" - Remove, Form & Pour
Curb, "F" - Form & Pour
IDriveway, 4" - Remove, Form & flour
Driveway, 4" - Form & Pour
Driveway, 6" - Remove, Form & Pour
:Delivery Date:
WORKER INITIALS:
!Removed & ...... _ ..
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!Poured:
jForms Removed & Clean Up:�
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i
Extra
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Driveway, 6" - Form & Pour
(Unclassified Excavation, Curb
IUnclassified Excavation, Sidewalk
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(Root Grinding I
ISod Installation & ATTACH RECEIPT FOR SOD
IMaterials Used: I
SEBASTIAN
(ENTINNIAE (EIEBRATION
1914 -1014
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: June 26, 2024
Agenda Item Title: Alcohol Beverage Approval
Recommendation: Approve alcoholic beverages for the Peterson Family Baby Shower at the
Sebastian Yacht Club.
Background: Kim Peterson is seeking Council approval to serve alcoholic beverages at the
Sebastian Yacht Club on Sunday, July 21 st, 2024 from 9:30am to 3:00pm.
Staff has verified applicant's date of birth. They are expecting 25 attendees.
If Agenda Item Requires Exaenditure of Funds:
Budgeted Amount:
Total Cost:
Funds to Be Utilized for Appropriation:
Attachments:
1. Rental Permit Application
2. Payment Receipt
Administrative Services Department Review:
City Attorney Review:
Procurement Division Review, if applicable
City Manager Authorization:
Date: - 6 ! / T /X o � i
N/A
N/A
N/A
105 of 196
on OF
SEBASTLAN
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN YACHT CLUB
RENTAL PERMIT APPLICATION
1225 Main Street
Sebastian, FL 32958
Parks Phone: (772) 228-7054 FAX: (772) 228-7054
' For emergency purposes ONLY, please dial772.473.0454'
Today's Date: 1 `�� D-C-- -;I.
Name of Permittee (permits may only be issued to an adult) Name of Organization (if applicable)
Physical Address Mailing Address (if different)
City State Zip Phone
Reason for Rgntal —Type of Function E-Mail Address
Anticipated Number of Attendees (Must be less than a maximum of 50)
Requested Date Time: From To
Please answer the following yes or no:
1) Are you a resident of Sebastian?
2) Will there be an admission charge or door charge?
3) Will alcoholic beverages be served?
If yes, please provide govt. issued ID proof of age
N
Date of Birth Verified by
J
I, 4N % c`�� �`��—` ' the undersigned, acknowledge that I am the applicant or authorized agent of the above
referenced organization, that I am aware of the provisions of the City of Sebastian Codes and Resolutions in respect to this
application and use of City facilities for which I have applied and agree to abide by all rules and regulations set out for use of City
facilities. I understand that the $250.00 security deposit will be refunded if the building is left clean and undamaged, however,
failure to clean the facilities immediately after the use, or causing any d age to the cility will result in forfeiture, in part or full,
of the security deposit.
irvt A J
Signature of Applicant
X:\Parks and Recreatlon\Rental Applications\Yacht Club 10.26 2023
106 of 196
CITY OF SEBASTIAN
LEISURE SERVICES RECEIPT
Name K I VA be,11C e,-�e-eic r1 Cash
Date /23 /a4 -i Check n
Yct,cllt_ C iLt- h ^ Credit
3: Cq) pw
001001 208001 Sales Tax
001001 220000 Security Deposit
001501 362100 Taxable Rent
001501 362150 Non -Taxable Rent
001501 342100 Police Security Services
001501 366150 Brick Pavers
001501 366000 Memorial Benches
001501 369400 Reimbursement Services
(D�'1 7 jig
2817
Amount Paid
�o
o D
rye tti vr;, -fk-w 1�-� by 7b---3h-!�
"1"i CLc.le oN 7�•Z � �2
61n 760
Total Paid �`�
Initials
White - Dept. of Origin - Yellow - Admin. Svcs. - Pink - Applicant 107 of 196
SEBASTIAN
(ENTENNIAL (ELEBRATION
1914 -1014
CITY COUNCIL AGENDA TRANSMITTAL
Council Mectin2 Date: June 26, 2024
Agenda Item Title: Alcohol Beverage Approval
Recommendation: Approve alcoholic beverages for the Sandoval Birthday Party at the
Community Center.
Back round: Vanessa Sandoval is seeking Council approval to serve alcoholic beverages at
the Community Center on Saturday, August loth, 2024 from 1:00pm to
11:00pm. Staff has verified applicant's date of birth. They are expecting 100
to 150 attendees.
If Agenda Item Requires Expenditure of Funds:
Budgeted Amount:
Total Cost:
Funds to Be Utilized for Appropriation:
Attachments:
1. Rental Permit Application
2. Payment Receipt
Administrative Services Department Review
City Attorney Review:
Procurement Division Review, if applicable:
City Manager Authorization:
Date:
N/A
N/A
N/A
108 of 196
%31Y LY
HOME OF PELICANISLAND
CI-i OF SEBASTIAN COMMUNITY CENTER
RENTAL PERMIT APPLICATION
1225 Main Street
Sebastian, FL 32958
Parks Phone: (772) 228-7054 FAX: (772) "L28-7054
' For emergency purposes ONLY, pleuse diul772.41 3.0.154
Today's Daze: 5 - 22- 2 LI
\/a1Qe_Ca3(-' SarrAnvra1
Name of Permittee (permits may only be issued to an adult) Name of Organization (if applicable)
" 15 t�j M -54-
Physical Address Mailing Address (if different)
Attsonext, FL 3294$ ( &2_0 ) 255 - 72S?
City State Zip Phone
Reason for Rental °Type of Fu ction
SardD'C'i 2.0p1 voinessa(�_Dyryk,- ccv�
E-Mail Address
jr)n - ISO
Anticipated Number of attendees (if more than 75 attendees, police_ services are required by R-10-15)
IN LI l a m - ram►+
Requested (fate Time From i
Please answer the iolluwwg yes or no
1) Are you a resident of Sebastian? _pp
2) Will there be art admission charge or door charge? �i p
3) Will alcoholic beverages be served?
If yes, please provide yuvl issued ID proof of age 2001
Date of Birth Verified by
I _ _ . the undersigned, acknowledge titai I any lhu applicant or authorized agent of tilee: above
referenced organization. that ► am aware of the provisions of the City of Sebastian Codes and Resolutions in respect to this
applicatwn and use of laity facilities for which I have applied and agree: to abide by all rules and regulations set out for use of City
facddies I understand Ina[ the 5250.00 security deposit will be refunded if the building is left clean and undamaged. however,
:ailure to cteau the facilities immediately after IliC use, or causing any damage to Iho facility will result in forluiture. in part or full
A the security depusi:
I - - 939
Signature of Applicant
'.: Pau k..iitel Rccl-cauuu Rciltal Applications C'uinmuntt\ t cmci- I n._'n 'll??
109 of 196
CITY OF SEBASTIAN
LEISURE SERVICES RECEIPT
Name voile3sL L56-) OJo V 4"4 Cash
Date -i Check #
Cornlviunl 11, Cam) -"e Y
J Credit
k--4-ha-y
0/1 J/ 0
001001 208001 Sales Tax
001001 220000 Security Deposit
001501 362100 Taxable Rent
001501 362150 Non -Taxable Rent
001501 342100 Police Security Services
001501 366150 Brick Pavers
001501 366000 Memorial Benches
001501 369400 Reimbursement Services
op � ►�fiey
C-10movill
6#N (-� a�F r e �►' /V
�ei'� v►� +ht key b �/ 18/13
✓-c:V h 8 LX III be -
Amount Paid
;zi E> D
Z a ov
-7Oo ,op
Total Paid
Initials
White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant 110 of 196
N.
SEBASTIAN
(INTINNIAI (VIBRATION
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: June 26, 2024
Agenda Item Title: Alcohol Beverage Approval
Recommendation: Approve alcoholic beverages for the Yanez Wedding Ceremony at the
Community Center.
Background: Caroline Yanez is seeking Council approval to serve alcoholic beverages at
the Community Center on Saturday, August 24th, 2024 from 4:00pm to
10:00pm. Staff has verified applicant's date of birth. They are expecting 80
attendees.
If Agenda Item Requires Expenditure of Funds:
Budgeted Amount:
Total Cost:
Funds to Be Utilized for Appropriation:
Attachments:
1. Rental Permit Application
2. Payment Receipt
Administrative Services Department Review:
City Attorney Review:
Procurement Division Review, if applicable:
City Manager Authorization: ,k
Date:
N/A
N/A
N/A
III of 196
anoF
.7EBAST*t' y ,
HOME OF PELICAN ISLAND
CITY OF SEBASTIAN COMMUNITY CENTER
RENTAL PERMIT APPLICATION
1225 Main Street
iabastian. FL 32958
Parks Phone: (772) 228-7054 FAX: (772) 228-7054
• For emergency purposes ONLY, please dial77Z473.04S4 •
Today's Date: 5- 1 J
A�4
�DnW)c I uincz.
Name of Permittee (permits may only be issued to an adult) Name of Organization (if applicable)
Physical Address Mailing Address (if different)
CA� l � '?'? S ( -7 �*-)
City State Zip Phone
tYN,91 C Y DYl r ru r-*UrQC
C m a I CoM
Reason l r eWiAa. — Type of Function E-Mail Address
Anticipated Number of Attendees (Must be less than a maximum of 50)
wo
Requested Date
Please answer the following yes or no:
1) Are you a resident of Sebastian?
2) Will there be an admission charge or door charge?
3) Will alcoholic beverages be served?
If yes, please provide govt. issued ID proof of age
To
T
Date of Birth VeMq-A `.,
I (' iyt�1i n e q GAn f the undersigned, acknowledge that I am the applicant or authorized agent of the above
referenced organization, that I am aware of the provisions of the City of Sebastian Codes and Resolutions in respect to this
appiication and use of City facilities for which I have applied and agree to abide by all rules and regulations set out for use of City
facilities. I understand that the $250.00 security deposit will be refunded if the building is left clean and undamaged, however, failure
to clean the facilities immediately after the use, or causing any damage to the facility will result in forfeiture, in part or full. of the
security aeoos.^
Signature of Applican�
X:\Parks and Recreation\Rental Applications\Community Center 05/17/2024
CITY OF SEBASTIAN
LEISURE SERVICES RECEIPT
Name 00,vec I I V) e- _j Cash
Date _j Check ,r
Comm(fen Credit
'yti d n 4
8 ,4;vn� Z ',t 00P "Pt - io'clop 10
001001 208001 Sales Tax
001001 220000 Security Deposit
001501 362100 Taxable Rent
001501 362150 Non -Taxable Rent
001501 342100 Police Security Services
001501 366150 Brick Pavers
001501 366000 Memorial Benches
001501 369400 Reimbursement Services
elc v�p VK b—i-� o-
rL'✓�-
De otp +'C vee4vnd u.9if I be,
►'Y� �.c C�0 n ;-N t5l3e12+
2819
Amount Paid
I< - .(0
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, 380.00
f, D_
Total Paid ,f /
Initials
White - Dept. of Origin • Yellow - Admin. Svcs. • Pink - Applicant 113 of 196
Jon
SEBASTIAN
11 MI1YYIt.t tlll�l�ttOM
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: June 26, 2024
Aeenda Item Title: Planning and Zoning Commission
Recommendation: Fill One Expired Regular Member Position
Backsround: In response to the City Clerk's advertisement, Louise Kautenburg, current
incumbent and Christopher Roberts, current alternate have expressed interest in serving. No other applications
have been received.
If Agenda Item ReQuires EXDenditure of Funds:
Budgeted Amount:
Total Cost:
Funds to Be Utilized for Appropriation:
Attachments:
1. Application
2. List of Members
3. Advertisement
Administrative Services Department Review:
City Attorney Revie CUJA+
Procurement Division Review, if applicable:
to
City Manager Authorization:
Date: % y o
N/A
114 of 196
:Iry
RFC ICE
FED ?
HOME OF PELICAN ISI.1ND 3 vM
City of
City CI Seba.,tia
APPLICATION TO SERVE ON CITY BOARD/COMMITTEE erk•s 0,�0e
(All Citv Board and Committee Menibers Must be Residents of the Citv of Sebastian)
NAME: LDc)r,�e
HOME ADDRESS: 19
1J ,, QS7i A4. 1 �
L
HOr=�!-
� PHONE:77;�-(v4Cr7/r!o F1�1V1E`FA�f' E-NIAIL: (�v,�!
BUSINESS: xL�Z�j�,�cZ./� L/QS� �r�� r�C►OiZ` i .v19
BUSINESS ADDRESS:
BUSINESS PHONE: BUSINESS FAX v6V5�4IE-MAIL:
ARE YOU A RESIDENT OF THE CITY OF SEBASTIAN? c�: ; HOW LONG? Ayi2�
DO YOU CURRENTLY HOLD ANY PUBLIC OFFICE? A/2
DO YOU PRESENTLY SERVE ON ANY OTHER CITY BOARD OR COMMITTEE? A`c'l
WHICH BOARDS/COMMITTEES?
PLEASE CHECK THE BOARDS FOR WHICH YOU ARE INTERESTED IN SERVING IN
ORDER OF PREFERENCE WITH FIRST CHOICE BEING #'I-.
CHARTER REVIEW COvA\III TTEE (serves only 6 months every 5 years - meets next in 2011)
CITIZENS BUDGET REVIEW ADVISORY BOARD (temporary - meets during summer)
CONSTRUCTION BOARD (permanent board - meets once a month)'
HANDICAPPED SELF -EVALUATION COMMITTEE (permanent board— meets quarterly)
PLANNING AND ZONING COMMISSION (permanent board— meets twice a month)'
POLICE RETIREMENT BOARD OF TRUSTEES (permanent statutory board- meets quarterly)'
PARKS & RECREATION ADVISORY COMMITTEE (permanent board— meets once a month)
NATURAL RESOURCES BOARD (permanent board— meets once a month)
OTHER TEMPORARY COMMITTEE (if applicable)
ONRITE IN COMMITTEE NAME)
*Filing of financial disclosure is required following appointment
115 of 196
APPLICABLE EDUCATION AND/OR EXPERIENCE: (a brief resume is required)
l�f;'o`rC`o�; �/.• h% � � % ,cry/ �i� aS'�.�1� �,//c�c?.
�yr�tT-,o.VAr-ie T rod 4;� �Nea/tom• r� -,Y47 /,,�L i &,7
rA�vATe«C w�'tk C'�
��A�,4/HOW WOULD WOULD YOUR EXPERIENCE BENEFIT THE BOARD YOU'RE APPLYING FOR?
/';O 7"4E 4&41 r_Vr97-e_ �3as, y � e3'4��
//,9J ,'ve.v 4fe 7-? e!*4j
� �, c
ore .rS, /3rJ5•;tiedf 7 h 6Qc�ve? r.4/ / c16/,e. 9" 7'/!e_ �
z .Ti(E rcia!'- �/ ��/,,C,� �t'F /�" lo/i 't ,V/-lr�/,'Ls�7,.ohs a'
e . rs L-vA..d 4i4,vf,
" IST ANY AD61TIONAL QUALIFICATIONS TO SERVE ON BOARD OR COMMITTEE:
4,t,eZ A4re- 7-Ae, A6.'/,'t T,` {'e e4.9; ti ���, y �t'i v�� � , � �YdT - Yee s re i
pe-
el- /=r� "'ri 72, i/, c'cv , :ssdQ.s fro .�Li ti�
OT/►S'Y 1 S hAve; 91Sd Y-T/1 fug r're'ul�o��5= �.saiT.S o� �4/9,dti;�ss,
HAVE YOU AER BEEN CONVICTED OF ANY FELONY IN THIS OR ANY STATE?
1�)
1� �
HAVE YOU EVEN BEEN CONVICTED OF ANY MISDEMEANOR INVOLVING MORAL
TURPITUDE IN THIS OR ANY STATE? ,(/,-'�
WOULD YOU CONSIDER SERVING ON A BOARD OTHER THAN THE ONE(S) SELECTED
ABOVE? 97 %' % We—
I hereby certify that I am qualified to hold the position for which this application is made. Further, I hereby authorize
the City of Sebastian to investigate the truthfulness of all information which I have provided in this application. I
understand that any misrepresentation or omission of information requested in this application is cause for
disqualification.
I have been provided with, read and understand City of Sebastian Code of Ordinances Sections 2-166 through 2-173
(attached). Information relative to a specific board or commi(1ee is available 'f r �uested.
Applicant Signature 1
Subscribed and swopy to before me this , f y
, . . ���ay of b
who is -ner� knowirf t me,cr has produced
as identification.. �c�'L�i S � ��-� ,��w
-`Notary Public, State of orida
Please return to Office of the City Clerk, 1225 Main Street, Sebastian, FL 32958 - (772) 589-53-30
\wp-fo rm\applical.wpd
rev. 7/2007
° �< Linda M. Kocher
MY COMM. #DD 855321
9 EXPIRES: February 16, 2013
116 of 196
QiY ��f
HOME OF PELICAN ISLAND
VOLUNTEER BOARD AND COMMITTEE APPLICATION
This application form is a public record under Chapter 119, Florida Statutes, and is open to public inspection. In accordance with
FS 119.07 Exemptions, individuals employed or retired from certain professions relating to law enforcement may request that
their physical address and phone number remain confidential. Unless requested, that information will be available and not
redacted.
Per Section 2-170, all Board and Committee members must be City residents unless otherwise specified in the enacting
ordinance or resolution. Board and Committee terms are three years unless otherwise specified in the enacting ordinance or
resolution. You may reapply for succeeding terms upon term expiration.
Name: Christopher Roberts
Address:
32958 772
Zip: Telephone: (
E-Mail Address: chroberts0015@gmail.com
Employer: Comprehensive Healthcare
Melbourne
City:
Business Telephone: ( ) -
Sebastian
City:
643 0615
State: Florida Zip:
State: FI
32935
I am interested in serving on the following board(s)/committee(s):
1" Choice: 2 Id Choice: Planning g Construction Board Plin and Zoning Commission
CHARTER REVIEW COMMITTEE (serves only six months, every five years - next meeting in 2021)
CITIZENS BUDGET REVIEW ADVISORY BOARD
CONSTRUCTION BOARD'
NATURAL RESOURCES BOARD
PLANNING AND ZONING COMMISSION`
POLICE RETIREMENT BOARD OF TRUSTEES'
PARKS AND RECREATION ADVISORY COMMITTEE
VETERANS' ADVISORY BOARD
'Filing of financial disclosure is required following appointment
' 'Must be resident one year prior to application.
117 of 196
Please summarize special skills, qualifications, or education you have acquired for this appointment:
(Your resume, professional certifications or designations may be attached.)
I have a Bachelor's degree in Social Science and Religious Studies from Florida State
State College. I have worked most of my career in social services/human services. I enjoy
helping_ppoplP and assist mv� rliPnts 1get ronnected to the ServiDPq their nPPri
Why do you want to serve on this board?
giant tosenw-onlhishoa nWbuie to my local
government. I want this city to be a place I am proud to reside. I want to help build a
community that is beneficial to my children_
Yes
Do you presently serve on another City Board or Committee?
If yes, please list: Construction Board for the City of Sebastian
NO
Have you previously served on any other City Board or Committee?
If yes, please list:
I will represent the best interests of the entire City while serving as a board member. I hereby waive and release any
and all rights for claims for damages and injuries I may suffer while performing or after performing volunteer
services for the City of Sebastian. I give permission for the City of Sebastian to use my photograph for publicity
purposes (unless requesting exemption).
If required for this board, I consent to the annual filing of the Statement of Financial Interests.
http://www.etllics.staLe.fl.us/ethics/forms.html
If appointed, 1 acknowledge that it is my obligation and duty to comply with the following: Code of Ethics for Public
Officials (Florida Statutes, Chapter 112, Part III) and Florida Sunshine Law (Florida Statutes, Chapter 286)
Statutes may be reviewed at http://www.flscnate.Qov/statutes
I understand I must contact the City Clerk's office to request reappointment prior to expiration or to be considered
for another board. I hereby certify that all the statements made on this application are true and correct. I
understand that any false statements or omissions from this application may be cause for my application not to be
considered.
9/20/2020
Signature of Applicant: Date:
Date Received by City Clerk's Office 0112-01 Z uz Z by:,
118 of 196
),
Christopher roberts
Sebastian, FL 32958
chroberts0015@gmail.com
+1772 643 0615
Work Experience
Medical Case Manager
Comprehensive Healthcare - Melbourne, FL
February 2022 to Present
I manage a caseload of at least 50 clients to ensure they have the resources to manage their regular
health needs. My job consists primarily with scheduling medical appointments, transportation, and
assisting with insurance issues.
Child Protective Investigator
The State of Florida
June 2017 to December 2022
Experienced with conducting investigations following reports of abuse and/or neglect.
Experienced in conducting one on one interviews with adults and children.
Experienced in institutional, foster care, and "conflict case" specialized
Established close working relationships with law enforcement before, during and after investigations.
Consolidate gathered information to make child safety determinations on Investigation.
Make determinations of referral for services and/or removal when warranted.
Works closely with team In dependency and neglect family court.
Department Manager
Walmart - Vero Beach, FL
November 2016 to July 2017
Managed the meat department.
Sales Associate
Walmart
November 2013 to November 2016
Education
Bachelor of Science in Social Science and Religious Studies
Florida State University
2011
High School Diploma
Sebastian River High School
2005
1]9of196
FLANKING & ZONING COMMISSION
3-YEAR TERMS
MEETS 1 ST A14D 3RD THURSDAY OF EACH MONTH - 6:00 P.M.
MEIJBER NAME AND APPOINTMENT HISTORY CURRENT STATUS
ADDRESS
[MOST RECENT HISTORY FIRST]
Sara Battles Took Roth's unexpired regular member Term to expire 5/1/2025
530 Cross Creek Circle position 3/9/2022
Sebastian, FL 32958
Saia.baltk. : Limle -tX �oin.com
(703) 843-1721
Rick Carter Reappointed 4/26/2023 Term to expire 4/1/2026
237 Main Street
Sebastian, FL 32958 Reappointed 5/27/2020
focussys(o)comcast.net
918-4600 Reappointed 3/22/17
Took Cardinale's expired regular
member position 4/27/11
Took Durr's unexpired alt member
position 2/9/11
Reappointed 3/26/14
Cindy Geesey
Took Haddix's regular member position Term to expire 2/1/2023
108 Wood Stork Way
4/10/2024
Sebastian, FL 32958
_, ti((vQmall.conl
Appointed alternate member position
(772) 918-8890
3/22/2023
Louise Kautenburg
Appointed regular member 6/9/2021 Term to expire 6/1/2024
973 Oswego Avenue
Took Reyes regular member position
Sebastian, FL 32958
Louisekl(a)iuno.com
Appointed alternate member 2/12/2020
696-3716
Reappointed regular member 2/22/17
Took Durr's unexpired regular member
position 10/14/15
Reappointed 1/8/14
Took Hennessey's unexpired alternate
member position 3/14/12
120 of 196
Linda Kinchen
190 Delmar Street
Sebastian, FL 32958
lindadolfan a(),aol.com
(772) 538-0253
Susan Lorusso
113 Joy Haven Drive
Sebastian, FL 32958
slowaaaol.com
(772)321-2150
Sherrie Matthews
Exempt per F.S.119.071
Smatt0618(d)..comcast.net
(772) 473-6757
Terry Reno — Alternate
208 Concha Drive
Sebastian, FL 32958
tcrenl a(�bellsouth.net
(954) 648-7639
Reappointed regular member 1/10/2024
Took Hughan's unexpired regular
member position 2/9/2022
Took Alvarez's regular member position
3/22/2023
Took Jordan's alternate member position
11 /21 /2022
Took Lucier's position 6/14/2023
Took Haddix's alternate member position
2/8/2023
Took Geesey's position 4/10/2024
Term to expire 11/1/2026
Term to expire 11/1/2025
Term to expire 5/1/2026
Term to expire 11Pi/2025
Christopher Roberts - Took Matthews alternate member Term to expire 1/112026
Alternate position 6/14/2023
Exempt per F.S.119.071
ChrobertsOO 15@gmail.com
(772) 643-0615
— revised 4.1 1.2U24
School Board Member: Dr. Gene Posca, (772) 269-3553 Gene.Posca@indianriverschools.org
4 regular members are needed to make a quorum. In the event a regular member cannot make the meeting, an aiternate steps in.
121 of 196
N
im
(INTINNIAI (EIIBRATION
liu • 101J
June 3, 2024 Contact: City Clerk's Office 388-8215
PRESS RELEASE
PLANNING AND ZONING COMMISSION
The City of Sebastian is seeking applicants to fill one expired, regular member position on the
Planning & Zoning Commission.
The Planning and Zoning Commission is responsible for planning and reviewing land use
decisions within the City. This is a volunteer position. Applicants must have been a City
resident one year prior to application and file annual financial disclosure.
If Council fills the regular member position with an alternate member, Council reserves the right
to fill the alternate position with the remaining applicants.
This Commission meets on the first and third Thursday of each Month at 6:00 p.m. in the
Council Chambers, 1225 Main Street, Sebastian.
Applications are available in the City Clerk's office, City Hall, 1225 Main Street, Sebastian,
between the hours of 8:00 a.m. to 4:30 p.m. or at www.citvofsebastian.orq and will be accepted
until June 14, 2024.
122 of 196
Yl ��
SEBASTIAN
CITY COUNCIL AGENDA TRANSAWTAL
Council Meetint., Date: June 26, 2024
Agenda Item Title: Ordinance 0-24-11 — First Reading and Public Hearing - Request for Small
Scale Comprehensive Plan Future Land Use Map Amendment — St. Lucie
Development Corporation — LDR (Low Density Residential, max 5 du/ac) to
MDR (Medium Density Residential, max 10 du/ac)
Recommendation: Approve Ordinance 0-24-11 on first reading, set date for second reading and
public hearing for July 10, 2024
Background: The subject property consists of 20.38 acres, more or less, located east of
Schumann Drive, north & east of Day Drive, and south of Dahl Avenue. The area was previously platted in
1971 by General Development Corp. into 70 single-family lots but without the infrastructure (roads, utilities,
etc.) ever being completed. St. Lucie Development Corporation purchased the lots in 2004, and now hopes to
begin developing the area, which will include construction of the required infrastructure, and possible re -
platting. The request is to amend the land use from single-family to multi -family, which allows for various
housing types including single-family, duplexes, apartments, townhomes, and villas. The land use of the
adjacent properties to the north is MDR where there is already an existing mix of single-family and duplex
residences. The Sebastian Christian Church and Pelican Island Elementary School are located to the south,
with the Schumann Waterway bordering on the east. The properties are within the service boundary for
municipal services, and the applicant has provided initial traffic information. A concurrent Rezoning application
has also been submitted requesting a zoning change from RS-10 to RM-8.
Small scale amendments are defined by Florida Statutes to be 50 acres or fewer and limited to FLUM changes
for site -specific small scale development activities only. The State Land Planning Agency does not require a
review, however the amendment does not become effective until 31 days after adoption by the local
government.
The Planning and Zoning Commission/Local Planning Agency held a public hearing at its duly noticed June
6th, 2024 regular meeting to consider the proposed Future Land Use Map amendment and recommended, by a
vote of 6-1, that City Council grant the requested land use change.
If Agenda Item Reuuires Expenditure of Funds:
Budgeted Amount: N/A
Total Cost: N/A
Funds to Be Utilized for Appropriation: N/A
Attachments:
1. Ordinance 0-24-11, Attachments for 0-24-11
2. Staff Report
3. Attachment A — Future Land Use Maps
4. Attachment B — Application
5. Local Planning & Zoning Agency Minutes /
Administrative �ervlces I )epartment Kview:
:'ity Attorney Review- O LJ -
Procurement Divisiview' if applicable: N
ity Manag r Ai thorization: IL
Date: / 1 I oa
123 of 196
ORDINANCE NO.O-24-11
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING AN
AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP TO
DESIGNATE A LAND USE CLASSIFICATION OF MDR (MEDIUM DENSITY
RESIDENTIAL, 10 UNITS PER ACRE) FOR PROPERTY WITH A CURRENT LAND
USE DESIGNATION OF LDR (LOW DENSITY RESIDENTIAL, 5 UNITS PER ACRE),
FOR LAND CONSISTING OF 20.38 ACRES, MORE OR LESS, LOCATED EAST OF
SCHUMANN DRIVE, NORTH & EAST OF DAY DRIVE, AND SOUTH OF DAHL
AVENUE, OR SPECIFICALLY LOTS 15 TO 28, BLOCK 583, LOTS 1 TO 28, BLOCK
582, AND LOTS 2 TO 29, BLOCK 581, SEBASTIAN HIGHLANDS UNIT 17;
AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR
CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S
ERRORS; PROVIDING AN EFFECTIVE DATE AND PROVIDING AN ADOPTION
SCHEDULE.
WHEREAS, a public hearing was held on June 61, 2024, and after consideration by the Planning and
Zoning Commission, sitting as the Local Planning Agency, a favorable recommendation was made for the
adoption of the requested change to the Future Land Use map and the change was found to be consistent with the
Comprehensive Plan; and
WHEREAS, the City Council has considered the criteria identified in the Comprehensive Plan and
Florida Statutes together with the findings and recommendations of its staff and the Planning and Zoning
Commission; and
WHEREAS, the City Council has provided notice of the proposed Future Land Use Map Amendment
and has conducted the required public hearings to receive citizen input; and
WHEREAS, the City Council has determined that the proposed changes in the City Comprehensive
Future Land Use Map are consistent with the existing future development goals of the City of Sebastian including
for providing a mix of housing types and providing attainable and work -force housing; encourages an appropriate
use of land, water and other resources; promotes and protects the public health, safety, and general welfare;
provides adequate and efficient infrastructure and resources; and protects the public interest within the City of
Sebastian.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows:
Section 1. RECITALS. The recitals contained in the Whereas clauses above are hereby adopted and
incorporated as the true and correct legislative findings of the City of Sebastian.
Section 2. AFFECTED PROPERTY. The amendment to the Comprehensive Plan Future Land Use Map
(FLUM) adopted by this Ordinance shall affect the following described real property, lying and being within the
incorporated area of the City of Sebastian, Indian River County, Florida:
All of Lots 15 to 28, Block 583, Lots 1 to 28, Block 582, Lots 2 to 29, Block 581 Sebastian
Highlands Unit 17, according to the Plat thereof as recorded in Plat Book 8, Page 46 of
the Public Records oflndian River County, Florida
124 of 196
See Attachment "A " Property Survey
Section 3. DESIGNATION. The Comprehensive Plan Future Land Use Map shall be amended to include
the affected property, and designate the same as Conservation (CON) in accordance with the requirements of
Florida law.
See Attachment "B " Future Land Use Map
Section 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed.
Section 5. SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that
any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and
it shall be presumed that the City Council did not intend to enact such invalid or unconstitutional provision. It
shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said
invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect.
Section 6. SCRIVENER'S ERRORS. Sections of this ordinance may be renumbered or re -lettered and
corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the
City Manager's designee, without need of public hearing, by filing a corrected or re -codified copy of same with
the City Clerk.
Section 7. EFFECTIVE DATE. Pursuant to Fla. Stat. 163.3187(5)(c), this Ordinance shall take effect
thirty-one (31) days from the date of adoption.
Section 8. ADOPTIVE SCHEDULE. That this Ordinance was passed on the first reading at a regular
meeting of the City Council on the 26th day of June, 2024, and adopted on second/final reading at a regular
meeting of the City Council on the day of , 2024.
PASSAGE UPON FIRST READING
The foregoing Ordinance was moved for passage upon first reading this 26' day of June, 2024, by
Councilmember The motion was seconded by Councilmember
and, upon being put to a vote, the vote was as follows:
Mayor Ed Dodd
Vice Mayor Kelly Dixon
Council Member Fred Jones
Council Member Christopher Nunn
Council Member Bob McPartlan
ATTEST:
Jeanette Williams, MMC
City Clerk
2
125 of 196
ADOPTION
The foregoing Ordinance was moved for adoption by Council Member . The motion was
seconded by Council Member and, upon being put to a vote, the vote was as follows:
Mayor Ed Dodd
Vice Mayor Kelly Dixon
Council Member Fred Jones
Council Member Christopher Nunn
Council Member Bob McPartlan
The Mayor thereupon declared this Ordinance duly passed and adopted this
, 2024.
ATTEST:
Jeanette Williams, MMC
City Clerk
This ordinance is effective the day of
Florida Statutes, 163.3187(5)(c).
day of
CITY OF SEBASTIAN, FLORIDA
Ed Dodd, Mayor
Approved as to form and legality for
Reliance by the City of Sebastian only:
Jennifer Cockcroft, Esq., City Attorney
2024, in accordance with the date prescribed by
3
126 of 196
On Lf
T 1AST
HOME OF PELICAN ISLAND
Community Development Department
City Council — 15t Reading of Ordinance 0-24-11
St. Lucie Development Corporation — Sebastian Highlands Unit 17
Comprehensive Plan Future Land Use Map Amendment for a Specific Site
1. Proiect Name: St. Lucie Development Corporation — Sebastian Highlands Unit 17
2. Proiect Applicant: St. Lucie Development Corporation
Kevin Hawkins
2948 Major Ridge Trail
Duluth, GA 30097
3. Requested Action: Change in Future Land Use from Low Density Residential (LDR, 5 du/ac)
to Medium Density Residential (MDR, 10 du/ac)
(Exhibit A, Maps)
4. Proiect Location: Section 19, Township 31, Range 39
Subject Parcel is 20.38 Acres, More or Less:
Sebastian Highlands Unit 17, Block 583, Lots 15-28
Sebastian Highlands Unit 17, Block 582, Lots 1-28
Sebastian Highlands Unit 17, Block 581, Lots 2-29
(Exhibit B, ApplicationlSurvey with Legals)
5. Proiect Description:
The property owner, St. Lucie Development Corporation, has made application to amend the land use
designation for the above listed parcels. The subject area consists of 20.38 acres, more or less, and the
property currently consists of 70 single family residential previously -platted lots (by GDC). The panels' land
use amendment proposal is for Medium Density Residential, which is same as the adjacent land use
immediately to the north and northwest.
Small Scale Amendments are defined by Florida Statutes to be 50 acres or fewer and limited to FLUM
changes for site -specific small scale development activities only. The State land planning agency does not
require a review, however the amendment does not become effective until 31 days after adoption by the
local government. This amendment will be transmitted to the DEC if adopted by City Council for notification
purposes.
6. Site Data:
a. Site Characteristics
(1) Total Acreaqe:
(2) Current Land Use(s)
(3) Current Zoninq.:
b. Adjacent Properties:
Zoning
North: RM-8
East: RS-10
West: C
South: RS-10
20.38 acres
Low Density Residential (LDR, 5 du/ac)
Residential Single -Family (RS-10)
Existinq Use Future Land Use
Mixed: Single-family/Duplexes MDR
Single Family Development LDR
Conservation C
Single Family Development LDR
129 of 196
7. Comprehensive Plan Consistencv:
a. Chanqed Conditions: The proposed change of land use is consistent with the current adjacent land
uses.
b. Land Use Compatibility: The Medium Density Residential (MDR) land uses are established to
implement policies and performance standards for uses which are compatible with the City of Sebastian
current and future land use.
Policv 1-1.2.3: Medium Density Residential Development (MDR). Areas designated as
Medium Density shall accommodate a mixture of single-family (detached and attached)
residential housing, multi -family residential housing, and compatible civic uses and open
space(s) at a maximum density of ten (10)dwelling units per acre and up to twelve (12)
dwelling units per acre with the use of TDRs or incentives. TDRs and incentives shall be
outlined in the LDC and may include but are not limited to projects that incorporate
regional stormwater pond(s), attainable and workforce housing, shared parking
structures(s),bike/pedestrian connectivity, and quality of public open space. The Medium
Density designation is intended to encourage and enhance livability in the City through the
provision of a diverse mix of housing stock that is attainable, well -integrated with the City's
mobility network, and in close proximity and accessible to services (public and private),
neighborhood and community amenities, and employment centers. Due to the nature of
development within this designation, multi -modal connectivity is encouraged. The density
of uses within this designation should be sensitive to adjacent neighborhoods to ensure
appropriate transitions, buffers, and compatibility. The City may utilize financial and other
incentives to assist the private sector in the provision of attainable and 'missing middle'
housing within the Medium Density designation.
c. Conformance with Ordinances: The proposal is in conformance with applicable substantive requirements
of the Code of Ordinances and Land Development Code, and no changes to these ordinances are
required at this time due to this request.
d. Adeauate Public Facilities: Public facilities requirements for this proposed land use can be provided. The
parcels are located within the established Urban Service Boundary Area.
e. Natural Environment: An environmental assessment of the subject property will be required as part of
site plan development application. All natural resource protection measures, including tree protection,
wetlands, and listed species, will be required as part of the permitting and development process.
f. Economic Effect: Changing economic conditions spur the need for multi -family development and
mitigation for impacts for an allowable future development.
g. Orderly Development: The proposed land use change is consistent with the Land Development Code
and the Comprehensive Plan, and provides an orderly development pattern.
Policv 1-1.2.6: Allocating Residential Development. The highest residential densities shall
continue to be allocated to sites with adequate and supporting public infrastructure,
accessible to major arterials or collector streets and adjacent to existing development with
the same or higher density. The allocation of new residential land use shall be based on
the following considerations:
• Projected population;
• Infrastructure (availability);
• Infill;
• Enclaves;
E
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• Housing trends and characteristics including provisions for missing middle and
attainable housing;
• Provision and maintenance of quality residential developments andhousing stock;
• Protection of environmentally natural systems;
• Location and or proximity to the Coastal High Hazard Area (CHHA);
• The need to plan for transition in residential densities; and
Provision and maintenance of traffic circulation
h. Public Interest: The proposed change in land use does not appear to be in conflict with the public
interest and is in harmony with the purpose and intent of the City of Sebastian Comprehensive Plan 2040
and Land Development Code.
8. Local Planninq Aaencl( Recommendation:
At its regular meeting of June 6, 2024, the LPA held a quasi-judicial meeting to consider the Future Land
Use Map amendment request. After presentation by the applicant's representative, staffs analysis &
findings, public input and deliberation, the Commission, by a vote of 6-1, passed a motion of
recommendation to City Council to approve.
9. Conclusion:
The requested land use change from LDR to MDR is consistent with Comprehensive Plan policies for
Medium Density Residential Development and Allocating Residential Development, and the Future Land
Use Map, and as such, staff and the LPA recommend approval of the requested amendment.
D. Bosworth. Mar & M. Faulkner. Sr. Planner 6/17/2024
PREPARED BY DATE
3
131 of 196
EXHIBIT 131
C"CF
ST�
SEA .
HOME OF PEUCAN ISLAND
COMMUNITY DEVELOPMENT DEPARTMENI
1225 MAIN STREET b SEBASTIAN, FLORIDA 32958
TELEPHONE (772) 589-5518 ■ www,cityofsebasfian.org
DEVELOPMENT REVIEW' :APPLICATION
JEGE9%f=1
FEEL 2 7c��'I
BY: ,� J 17
0 Comp Plan Land Use Amendment ❑ Comp Plan Text Amendment
(Large Scale) 0 Land Development Code Text Amendment
X Comp Plan Land Use Amendment 2 Rezoning
(Small Scale) f Annexation
Project Name: St. Lucie Development Corp Total Site Area:20.38 acres AcreslSF
Parcel ID: See attachment
Existing Address of Site: All of lots 15-28, Block 583, Lots 1-28, Block 582 and Lots 2-29, Block 581
Sebastian Hiahlands Unit 17
Proposed Address of Site:
l Proposed Use: Multi -Family Land Use: Low Density Residential Zoning: RS-10
Contact Name: J. Wesley Mills, P.E.
Address: 700 22nd Place, Suite 2C Vero Beach FL 32960
Telephone: 772-226-7282
Email: Wmills@MillsShortAssociates.com (Applicant's Agent)
Applicant (If not owner, written authorization (notarized) from owner is required)
Owner: Kevin Hawkins
Address: 2948 Major Ridge Trail, Duluth, GA 30097
Lelephone: 772-501-3296 Email: TonyaHawkins2@comcast.net
Date Received: Z 27 Fee Paid:4f Mtt% Received by:
Lurk = if 5tc
RC,ZffT,0 1 ��
N: L•AJ 115e 4 toti.,y a'Qltc&)I% .s f Iftim 141wk•tr - I/Ai4 11�Qezo+n�r113 .
134 of 196
B2
F-Surveyor: KMA Surveying i
I Address: 3001 Industrial Avenue 2, Fort Pierce, FL 34946
Telephone: 772-569-5505 Email:
Engineer: J. Wesley Mills (Mills, Short & Associates)
i
Address: 700 22nd Place, Suite 2C Vero Beach FL 32960
Telephone: 772-226-7282 Email: Wmills@MiIlsShortAssociates.com
Pre -Application Meeting Date: I 1 /22/2024
DESCRII'TION OF PROPOSED PROJECT:
See Rezoning Statement Enclosed
Ames% err-- : L. M LIA A 1 &
QE2eNINt� '. RS-10 SFr_ 'ia P-M- g MF
SIGNATURE OF APPLICANT
I hereby certify that I have read and examined this application and know the same to be true and correct. All
provisions of laws and ordinances governing this type of work will be complied with, whether specified herein or
not. The granting of approval does not presume to give authority to % ioliile or cancel the provisions of any other state
or local law regulating construction or the performance of consuuriion.
J. Wesley Mills, P.E. rt `7 3 2/26/2024
Print name Signature Date
Notarv:
STATE OF: )rLxAA_i p.'F
COUNTY: Itin� let ✓�=2/L-
1 hereby certify that on 20_?-y personally appeared
j��S /'��• j who is personally known to me or has _ produced
identification. Type of identification produced:
[SEAL] L?1 r �- -
Notary Public
My Commission Expires: _
F
c«-%ar�`y '�rXVIr" A + 27, 2025
�a.ryAm&
FORM R
135 of 196
41K
Sebastian Highlands Unit 17
(Lots 15-28, Block 583; Lots 1-28, Block 582 and Lots 2-29, Block 581)
Future Land Use & Rezoning Statement
Property Description:
The proposed application includes a Future Land Use Amendment and Rezoning for 20.38 acres located
within Sebastian Highlands. The site is located south of Schumann Drive, between Sunburst Circle and
Thunderbird Drive. The area included in the referenced application currently consists of seventy (70)
individually platted lots, as created by the Sebastian Highlands Unit 17 plat. The site is currently vacant
land, consisting mostly of brush and woods. Based on a previous environmental assessment, no wetlands
were found on -site. However, the assessment did determine the presence of several active gopher tortoise
burrows. Prior to development, all Florida Wildlife Commission (FWC) requirements for mitigation will
be followed.
Legal description.
Lots 15-28, Block 583; hots 1-28, Block 582 and Lots 2-29, Block 581
Comprehensive Plan Land Use Map Designation:
• Current land use map designation: Low Density Residential (5 du/ac)
• Proposed land use map designation: Medium Density Residential (10 du/ac)
Medium density residential areas offer a mix of housing types such as single family, duplexes and
townhouses buildings. This diversity caters to a wider economic range, providing affordable options for
different groups including young professionals, small families, and seniors.
The varied housing types within a medium density setting can create a more economically diverse
community. This diversity supports a robust, resilient local economy and fosters a sense of inclusivity and
community cohesion.
Current and Proposed Zoning:
• Current zoning classification (RS-10: Single Family Residential).
• Proposed zoning classification (RM-8: Multi -Family Residential).
In accordance with the City of Sebastian's Comprehensive Plan Table 54-2-4.2, the proposed zoning
(RM-8) is a compatible zoning district with the proposed future land use designation Medium Density
Residential.
Disclosure of Ownership:
All parcels included in the future land use and rezoning application are under common ownership by St.
Lucie Development Corporation.
St. Lucie Development Corporation
Managing Member — Kevin S. Hawkins
VP S — Tonya C. Hawkins C C c r`
226 Ocean Way C C W
FEB 2 7 20211
i0
1
136 of 196
r
ST. LUCIE DEVELOPMENT E C E" V E
SEBASTIAN 11TWILANDS UNIT 17
TRAFFIC STATEMENT L tl
Y:
1. INTRODUCTION
Mills, Short & Associates, was retained to prepare a rezoning traffic statement for the proposed property,
20.38 acres within Sebastian Highlands Unit 17, Sebastian Florida. The site is currently located in the
jurisdictional limits of the City of Sebastian with a zoning classification of RS-10. The owner has submitted
a Future Land Use and Rezoning Application to the City of Sebastian. Based on discussions with City of
Sebastian Planning Staff, it appears there is staff support for a Zoning Classification of RM-8.
The site is approximately 20.38 acres. Please see below a comparison of traffic and net trip increase below
TRIP GENERATION
USE Quantity ADT
Zoning RS-10 101
(5 units per acre)
ITE Code 210
Zoning (RM-8) 163
(8 units per acre)
ITE Code 220 j
Total Generated
9.43
6.74
* ITE Trip C""on Rates: ITE 111 Edition
W
No.74145
. Ja.;s Mlba
i
•$ee � op •• 4145
s101YAl `��``��.
fil
Mills, ��i N Associates
CAn.r u* o, A~w.ic.. 30698
700 22" Place, Suite 2C
Vero Beach, Florida 32960
772.226.7282
Unit of
TOW
Moment
ADT
Per Dwelling
952
Unit
Per Dwelling
1,098
Unit
146 J
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Planning & Zoning Commission/Local Planning Agency
June 6, 2024
Ms. Bosworth stated that there will be a meeting on June 201" howeverthe next
scheduled meeting would be July 41h, and that meeting will be canceled. She
was not sure about the second meeting in July.
V. Ai)l)roval of Minutes: Regular Meeting of March 7, 2024
There being no additions or comments, Ms. Kau ten burg called fora motion approving
the Minutesof March 7, 2024 as presented. A motion approvingthe Minutesof March
7, 2024 as presented was made by Ms. Geesey, seconded by Mr. Carter, and
approved unanimously via voice vote.
VI. Local Planning Ac;ency (LPA, Public Hearincs
A. Public Hearing -- Recommendation to City Council - Small Scale
Comprehensive Plan Future Land Use Map Amendment -- St. Lucie
Development Corporation, Applicant -- AN AMENDMENT TO THE
COMPREHENSIVE PLAN FUTURE LAND USE MAP FOR PROPERTY
CONTAINING 20.38 ACRES LOCATED EAST OF SCHUMANN DRIVE,
NORTH & EAST OF DAY DRIVE, AND SOUTH OF DAHL AVENUE, OR
SPECIFICALLY LOTS 15 TO 28, BLOCK 583, LOTS 1 TO 28, BLOCK 582,
AND LOTS 2 TO 29, BLOCK 581, SEBASTIAN HIGHLANDS UNIT 17.
THE EXISTING LAND USE DESIGNATION IS LDR (LOW DENSITY
RESIDENTIAL, 5 UNITS/ACRE) AND THE REQUESTED LAND USE IS
MDR (MEDIUM DENSITY RESIDENTIAL, 10 UNITS/ACRE)
Ms. Kautenburg opened the hearing, and Ms. Cockcroft read the item into the record and
called on the applicantto present their testimony. Speakeroath cards were collected and
given to the Chairman.
Wesley Mills, Mills, Short & Associates, appeared for the applicant. He described the
property in question and reviewed the history of this property as to rezoning and how the
property will be compatible with the surrounding uses. He reviewed and emphasized the
environmental concerns. There are a few gopher tortoises, which will be relocated.
Regarding traffic, the increase in traffic is pretty small, and because of the small size of
the property, it does not warrant a traffic study, and it is well below the thresholds of
warranting a traffic study. He will get into the details of that later. Capacity for water and
sewer was studied. The increase in capacity is 15,000 gallons per day, which is a small
amount of the capacity of the County.
He stated that only 1,200 acres of vacant land are able to be developed within the City of
Sebastian. Of that 1,200 acres, only4.5% is zoned multifamily, and57% is single family
residential. He estimated that, if the applicant were to develop a project in the current
configuration, they would be looking at homes with starting prices of $400,000.00 going
up to probably $600,000.00. That is just not attainable housing. The current project is
one step toward the achieving of attainable housing. The median income for residents in
Sebastian is approximately $50,000.00. As far as a mortgage payment, that gets one
into about a $200,000,00 home. This application is really in an effort to meet the City's
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Planning & Zoning Commission/Local Planning Agency June 6, 2024
Comprehensive Plan. All through the Comprehensive Plan, it says that the City's goal is
to achieve attainable housing forthe normal working person in Sebastian. He stated he
would be happy to answer any questions.
Ms. Bosworth reviewed and explained the history of what is before the Commission
ton ightand why it is listed twice on the agenda. She presented a map on the screen, and
pointed out where this property is and how it will be accessible once it is developed. She
also described the traffic study that was made. She emphasized that tonight's meeting
is only regarding the land use and zoning; it does not address any design. She displayed
additional maps which showed the current low -density residential and medium density
residential land use as well as the commercial limited that has townhouses and assisted
living along with applicable data regarding multi -family zoning property taken from the
Comprehensive Plan. She also answered Ms. Kautenburg's question regarding
greenspace, setbacks, etc.
She reviewed and explained the staff report and the request for the land use, and staff
feels it meets the criteria from the Comprehensive Plan, and staff recommends that the
Commission give a recommendation to City Council to approve.
Ms. Kautenburg called for public input, and she described the procedure that is to be
followed. She first called for inputfrom those who are opposed to the change inland use.
Michael Conapacke,108 Thunderbird Drive — He would like to know whatthe reason
is for requesting the amendmentto the zoning map forthe subject parcel from residential
single family to residential multifamily. The area under discussion is surrounded
essentially by single-family homes. The plan is to intrude into that area with mu Itifamily
homes. He also asked whatthe definition isofa multifamilyunit. He asked aboutwhether
the trafficimpact hasbeen consideredatthe intersection of Schumann Drive,Thunderbird
Drive, and the new SunburstCircle. He asked if the units in the parcel will be connected
to City sewer, or will septic tanks be allowed on canal -front property. He asked if the
impact on Pelican Island Elementary School has been considered.
Chairman Kautenburg informed the speaker that questions would be addressed after
public input was closed.
Tom Lohr, 116 Thunderbird Drive — He first came to Sebastian 20 years ago due to the
qualityof life. He noted at that time that St. Lucie County lies to the south and Melbourne
the north. His opinion was that those two counties were being overdeveloped. At that
time, Sebastian seemed to be a very laid-back city with a great quality of life. He now
sees Sebastian as a place where we can accommodate a lot of growth. He asked if
Sebastian really needs to do that. He hopes the members of this Commission are really
thinking hard about the direction they would like to see Sebastian going into the future
and preserving the quality of life of the many who have come here for continues. He
recalled that Mr. Mills' presentation spoke about taking the first step and getting it
rezoned, and then we will address details later. He is concerned aboutthat idea, and he
would like to have more information on that.
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Planning & Zoning Commission/Local Planning Agency June 6, 2024
Marilyn Dubee, 1302 Schumann Drive — After she and her husband having served our
country for many years, they moved to Sebastian in 2014 because of the peaceful
atmosphere of the City. She is strongly opposed to the rezoning requestfrom low density
to medium density. She is concerned about the impact with additional septic systems.
She asked if there will be City sewer as well as runoff into the canal. She is also
concerned with the impact on infrastructure. She strongly recommends to City Council
and this Commission to consider the many impacts of this type of construction.
Bart Edwards, 162 Day Drive -- Since 1988 he has worked in the construction industry.
He disagreed with whatMr. Mills stated regarding septic estimates. He is also concemed
about the impact on traffic and other infrastructure.
Deborah Gravely, Sebastian — She reviewed whatthe affordable housing parameters
are in general. She stated that as of today Sebastian has zero affordable housing units
available. The waiting list for a housing voucher is two years. She is in favor of the City
of Sebastian rezoning available lots and allowing more affordable housing units so that
the people who live and/or work here can afford to live here.
Ronald Blank, 164 Day Drive — He stated that people like to have affordable housing
available. He would like to have a traffic flow study done before this project goes forward.
He suggested that there are plenty of areas off US1, and we should consider what is
being done and get the proper studies. He also asked why the Spirit of Sebastian does
not offer affordable housing.
Debra Ann Colavita, 122 Justine Drive — She appreciates the efforts to manage the
growth in Sebastian. Her objection is to duplexes. She opined that most duplexes are
investor owned and rental properties. As far as affordability, rents in Sebastian have
skyrocketed since COVID. Rents are $1,800.00 to $2,200.00 and above for duplexes,
etc. This is notgoing to help the person who needs affordable housing. She asked why
$200,000.00 to $300,000.00 homes cannot be built, such as Habitat for Humanity is
doing. She sees no difference in the tax revenue between a single-family home and a
duplex. She is also concerned about the destruction of trees and wild animals.
Tony Kraus, 157 Miller Drive — He agrees with most of the comments that have been
made tonight. He is opposed to multifamily housing. He believes that there should be
affordable housing, just not in this particular area.
Mike Rose — withdrew.
R. J. MacMillan He is a lifelong residentof Indian River County. He thinks that people
have the right to develop their property. He suggested thatwe have an extreme need for
affordable housing, and it is always easierto say it's better to go to anotherneighborhood.
He agrees that there needs to be proper buffers and zoning, which he believes will be
done. He added that taxes on rental properties are higher than for single-family homes.
He thinks with the proper buffers and other requirements, this is an ideal situ ation to have
it in that neighborhood.
4
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Planning & Zoning Commission/Local Planning Agency June 6, 2024
Ben Hall, 1266 Schumann Drive —He is a local business owner, homeowner, and has
been hereabout six years. He lives right in between both of these entrances where the
most impact will be on the traffic. There is a lot of traffic on Schumann already, especially
when there is an accidenton US1 or anywhere nearby. He addressed floodzones. There
is a flood zone all around the canal area. These properties are going to have to be built
much higherto be above the flood zones. He stated that, with multifamily housing, there
is not less people than single-family housing.
Jim Buffington — Hestated he owns the lotatthe cornerofSchumann and Thunderbird.
He is concerned about having a traffic study. Ms. Bosworth said there will be answers to
a lot of the questions after the public input is completed. Mr. Buffington said he has not
seen any additional plans for Schumann, and he is concerned about the traffic at the
comerof Thunderbird and Schumann.
Ms. Kautenburg closed the public input and called for Commission deliberations and
questions.
Ms. Bosworth reviewed the procedures, andsaid then Mr. Millscan answer the questions
on plans. She did emphasize that this hearing is just on land use and zoning. This
Commission will make a recommendation to City Council, and City Council is going to
have two readings of the ordinance if they wish to grant this request. Those who received
notice of tonight's meeting will definitely receive letters for those City Council meetings.
If the land use and rezoning are approved, the next step for the developer is to come in
with a preliminary plat. That is the design of what he would like to build. That is the point
at which he has to submitwith that application a fully vetted environmental report from a
certified environmentalist. A full traffic analysis is required at that time. They are also
required to go to the school board and get a letter from the school board that calculates
how many children are estimated. They then analyze all of the school districts in
Sebastian and let staff know if they have capacity for those students. If they do not, the
developer may have to give money to add onto those schools. That preliminary plat also
goes before the Planning and Zoning Commission and City Council, and the publicwill
also receive letters for that. All that information is set forth in the public records. At that
point, the applicantwill come in with the actual construction drawings. She explained that
this subdivision is required by the Code that any stormwater that this subdivision would
generate must stay on their property. It does not go into the canal. The Code also
requires that, if you are in a floodzone, you are required to work with FEMA to putenough
fill on that property to remove the property from a flood zone. So, there are a lot of
development parameters that still have to meet approval of the land use and zoning. At
this point, the developer is not given full range at this point to develop the property. It
takes time. She said that Spirit of Sebastian was approved in 2018; they had theirgrand
opening today.
Mr. Mills then addressed the concerns voiced by the public. He understands their
concerns. He stated that the future land use and the rezoning would allow for single
family and does allow for multifamily duplexes. Duplexes are not the applicants plan at
this point. As far as what can be built, Ms. Bosworth covered that. Regarding a traffic
study, with the actual project they will provide a traffic analysis. As to sewage, he
understands the significance of the lagoon and the impact that septic systems have on it.
144 of 196
Planning & Zoning Commission/Local Planning Agency June 6, 2024
This project will be tied into Indian River County's sewer system. As far as a school
capacity analysis, that will be done with the project because at that point they will know
how many units are being asked for. Regarding stormwater impacts, there will be a
review through the City, and theywill have to meet all of theirstormwater requirements
as well as St. John's Water Management District and the lagoon as an impaired water
body. So, there are extra treatment requirementsfor the stormwater, and they will have
to comply fully with that. As far as roadways are concerned, the significance of
abandoning the plan he talked about earlier, when they come in with a new project, the
roads will have to be private. They will not be the responsibility of the City. The project
will pay for impact fees. Some portion of those fees will go towards the City of Sebastian
for capital projects. Regarding tree impacts, if the project goes forward there will not be
a single tree remaining on that site. That is because of all the other requirements such
as buffers, etc. When the application is presented, it will be reviewed as a new site plan.
There is a sign ificantwaiton that site plan that the applicantis compatible with the existing
conditions of historic trees, specimen trees, and that will be taken into accountwith the
design. As far as the flood zone question, probably less than 1% of the site is located
within the flood zone. With the new project, there will have to be landscape buffers. So
nota single housewill be builtin the flood zone. If there is any work within the flood plain,
the applicant will have to provide compensatory storage to offset that volume. He
understands the concerns aboutthe quality of life. Atthe end of the day, he said that this
is a small project. He does not think by approving this small project that it changes the
dynamics of Sebastian in that sense and will impact the quality of life.
Mr. Sheridan — He asked if the existing seawall is on the property. Mr. Mills said the
seawall is right on the right-of-way, right on the property line. He cannotdifferentiate if it
is on the line by looking at the maps that he has here. He also stated there is a drainage
and access easement.
Mr. Mills added that, if the project moves forward with the 70 platted lots vs. a rezoning,
it would make no difference whether it is investor owned or homeowner owned.
Ms. Kautenburg called for deliberations by the commissioners.
Ms.Geesey -- She has studied this matter closely, and this is contiguousto single-family
homes. Regarding investor -owned properties, there are some of these in the City that
need to be condemned, and she does not want to see a lot of investor -owned property.
She is an animal lover. She plans to call the Florida Wildlife Commission to get
information on relocation of gopher tortoises. She realizes Sebastian needs
development, but we need to control that development.
Ms. Battles — She would say the one topic of conversation this eveningwas traffic.
She would like Mr. Mills to address the question of where the average daily trips come
from for each classification. Mr. Mills stated that there is a standard manual —the ITTE-as
it's referred to, and the current edition is the 11 th edition. So, when a traffic consultant is
requested to do a traffic analysis, all the consultants go to the same manual, and they
have a list of lane -use classifications and with those classifications, it is an industry -
developed standard for rates based on the types of uses, and you apply those rates based
on the uses.
6
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Planning & Zoning Commission/Local Planning Agency June 6, 2024
Mr. Reno asked about maintenance and location of the seawalls. Mr. Mills stated they
will be addressed during design and working with the Engineering Department.
Ms. Kautenburg — She stated that she has worked on the Comprehensive Plan forthe
City of Sebastian three differenttimes. Each plan lasts ten years. Each comprehensive
plan that has been adopted by the City of Sebastian has had an element in it that says
we must encourage some affordable housing for the people who work here. We have
neverdone anything in 30 years. In the last comp plan, we again came up with language
that we must have some affordable housing. This year, for every proposal that comes
before this Commission, we ask please, can you provide a certain element of affordable
housing in your development. Someone asked why aren't we putting it in other places.
She also spoke on the negative impressions that come when affordable housing is
discussed. Affordable housing is not just for the workforce. It's for people who can no
longer live in their present houses. She emphasized that presently there is none of that
availability, none whatsoever. The lowest rent available today in the City of Sebastian is
$1.,800.00 per month, and there is only one. Building things that are not necessarilythe
way we have always pictured them has become a necessary thing for us to consider.
When wealso consider these things, this Commission also seriously considers the quality
of life for the surrounding area as well as the qualityof life that can be provided to those
incoming residents. She stated that we really do need to build things forthe future. She
explained that tonight's question is do we change the zoning? And we don't even make
that decision, we make a recommendation. As far as what will be there and exactly what
it will look like, that is way down the road.
There being no further deliberation, Ms. Kautenburg called for a motion. A motion was
made for recommendation to City Council of Small Scale Comprehensive Plan Future
Land Use Amendment — St. Lucie Development Corporation, Applicant — an
amendmentto the Comprehensive Plan future land use map for property containing 20.38
acres located east of Schumann Drive, north and east of Day Drive, and south of Dahl
Avenue, or specifically Lots 15 to 28, block 583, lots 1 to 28, block 582, and lots 2 to 29,
block 581, Sebastian Highlands Unit 17, the existing land use designation is LDR (low -
density residential, 5 units/acre) and the requested land use is MDR (medium -density
residential, 10 units/acre) by Ms. Battles and seconded by Ms. Lorusso.
Roll Call Ms. Kinchen —Yes Mr. Reno — Yes
Ms. Battles — Yes Ms. Geesey — No
Ms. Kautenburg --Yes Ms. Lorusso — Yes
Mr. Carter — Yes
Vote was 6 to 1 in favor. Motion carries.
(SHORT BREAK TAKEN.)
(BACK ON THE RECORD.)
7
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CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: June 26, 2024
Agenda Item Title: Ordinance 0-24-12 - First Reading - Request for Rezoning - St. Lucie
Development Corporation - RS-10 (Single -Family Residential, 10,000 SF
Parcels) to RM-8 (Multi -Family Residential, maximum 8 du/ac)
Recommendation: Approve Ordinance 0-24-12 on first reading, set date for second reading and
public hearing for July 1 Oth, 2024
Background: The subject property consists of 20.38 acres, more or less, located east of
Schumann Drive, north & east of Day Drive, and south of Dahl Avenue. The area was previously platted in
1971 by General Development Corp. into 70 single-family lots but without the infrastructure (roads, utilities,
etc.) ever being completed. St. Lucie Development Corporation purchased the lots in 2004, and now hopes to
begin developing the area, which will include construction of the required infrastructure, and possible re -
platting. The current zoning is RS-10, with the request to change the zoning to RM-8, which is the same zoning
of the adjacent area to the north. Current land use for this area is LDR (Low Density Residential). A concurrent
Future Land Use Map amendment application has also been submitted requesting a land use change to MDR
(Medium Density Residential).
The Planning and Zoning Commission held a public hearing at its duly noticed June 6th, 2024 regular meeting
to consider the proposed Rezoning and recommended, by a vote of 6-1, that City Council grant the requested
rezoning change.
If A,-,enda Item Requires Exnenditure of Funds:
Budgeted Amount: N/A
Total Cost: N/A
Funds to Be Utilized for Appropriation: N/A
Attachments:
1. Ordinance 0-24-12, Attachments for 0-24-12
2. Staff Report
3. Attachment A - Rezoning Maps
4. Attachment B - Application
5. Local Planning & Zoning Agency Minutes
Administrative Services Dep men Review:
City Attorney Review _ _
Procurement Divisio eview, ifapplicable: 1f
City Manager Authorization: "
Date: l f /JL 0 y
147 of 196
ORDINANCE NO.O-24-12
AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING A
ZONING CLASSIFICATION OF RM-8 (RESIDENTIAL MULTI -FAMILY, 8 DU/AC) TO
LAND WITH A CURRENT ZONING DESIGNATION OF RS-10 (RESIDENTIAL
SINGLE-FAMILY) FOR PROPERTY CONSISTING OF 20.38 ACRES, MORE OR LESS,
LOCATED EAST OF SCHUMANN DRIVE, NORTH & EAST OF DAY DRIVE, AND
SOUTH OF DAHL AVENUE, OR SPECIFICALLY LOTS 15 TO 28, BLOCK 583, LOTS 1
TO 28, BLOCK 582, AND LOTS 2 TO 29, BLOCK 581, SEBASTIAN HIGHLANDS UNIT
17; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING
FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, St. Lucie Development Corporation, owner of the subject property, has filed a petition for an
amendment to the Zoning Ordinance; and
WHEREAS, the current zoning classification on the property is RS-10 (Residential Single -Family) and the
requested change is to rezone to RM-8 (Residential Multi -Family, 8 du/ac); and
WHEREAS, the City Council has provided notice of the proposed zoning change and conducted a public
hearing to receive citizen input; and
WHEREAS, the City Council has considered the criteria identified in the Land Development Code together
with the recommended findings and recommendations of its staff and Planning and Zoning Commission; and
WHEREAS, the City Council has made the following findings:
A. The proposed rezoning is compatible with the adjacent area.
B. The proposed rezoning is consistent with the goals, objectives and other elements of the Comprehensive
Plan.
C. The proposed rezoning is in conformity with the substantive requirements of the City of Sebastian Code
of Ordinances, particularly the Land Development Code.
D. Adequate public facilities and services exist in the City to serve the proposed rezoning and will not
exceed the capacity for such services and facilities.
E. The proposed change in zoning will not result in any adverse impacts on the natural environment.
F. The proposed change in zoning will not adversely affect the property values in the area, or the general
health, safety and welfare of the City or have an adverse impact on the financial resources of the City.
G. The proposed change in zoning will result in an orderly and local development pattern.
H. The proposed change in zoning is not in conflict with the public interest of the citizens of the City of
Sebastian.
148 of 196
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AS FOLLOWS:
SECTION 1. PROPERTY. The change in zoning classification created by the adoption of this
Ordinance shall affect the following described real property, now lying and being within the incorporated
area of the City of Sebastian, Indian River County, Florida:
All of Lots 15 to 28, Block 583, Lots I to 28, Block 582, Lots 2 to 29, Block 581 Sebastian
Highlands Unit 17, according to the Plat thereof as recorded in Plat Book 8, Page 46 of
the Public Records oflndian River County, Florida
See Attachment "A " Property Survey
SECTION 2. REZONING. The real property described in Attachment "A" is hereby given a City
zoning designation of RM-8 (Residential Multi -Family, 8 du/ac).
SECTION 3. ZONING MAP. The official City Zoning Map shall be amended to include the real
property described in Attachment "A" and reflect its designated zoning district as RM-8 (Residential Multi -
Family, 8 du/ac) in accordance with the requirements of Florida law.
See Attachment "B " Zoning Map
SECTION 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby
repealed.
SECTION 5. SEVERABILITY. In the event a court of competent jurisdiction shall determine that
any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected
and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid
or unconstitutional provisions. It shall further be assumed that the City Council would have enacted the
remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said
remainder to remain in full force and effect.
SECTION 7. EFFECTIVE DATE. This Ordinance shall take effect after 2"d reading.
SECTION 8. ADOPTIVE SCHEDULE. That this Ordinance was passed on the first reading at a regular
meeting of the City Council on the 261 day of June, 2024 and adopted on second/final reading at a regular
meeting of the City Council on the day of , 2024.
2
149 of 196
PASSAGE UPON FIRST READING
The foregoing Ordinance was moved for passage upon first reading this 26" day of June, 2024, by Councilmember
The motion was seconded by Councilmember
and, upon being put to a vote, the vote was as follows:
Mayor Ed Dodd
Vice Mayor Kelly Dixon
Council Member Fred Jones
Council Member Christopher Nunn
Council Member Bob McPartlan
ATTEST:
Jeanette Williams, MMC
City Clerk
ADOPTION
The foregoing Ordinance was moved for adoption by Council Member . The motion was seconded
by Council Member and, upon being put to a vote, the vote was as follows:
Mayor Ed Dodd
Vice Mayor Kelly Dixon
Council Member Fred Jones
Council Member Christopher Nunn
Council Member Bob McPartlan
The Mayor thereupon declared this Ordinance duly passed and adopted this day of
, 2024.
CITY OF SEBASTIAN, FLORIDA
Ed Dodd, Mayor
ATTEST:
Approved as to form and legality for
Jeanette Williams, MMC Reliance by the City of Sebastian only:
City Clerk
Jennifer Cockcroft, Esq., City Attorney
3
150 of 196
cma
5E���1V
HOME Of PEUCAN ISLAND
Community Development Department
Citv Council - 15t Readinq of Ordinance 0-24-12
St. Lucie Development Corporation — Sebastian Highlands Unit 17
Rezoning Amendment
1. Proiect Name: St. Lucie Development Corporation - Sebastian Highlands Unit 17
2. Proiect Applicant: St. Lucie Development Corporation
Kevin Hawkins
2948 Major Ridge Trail
Duluth, GA 30097
3. Requested Action: Change in Zoning from Single Family Residential (RS-10) to
Medium Density Multiple -Family Residential (RM-8)
(Exhibit A, Maps)
4. Proiect Location: Section 19, Township 31, Range 39
Subject Parcels are 20.38 Acres, More or Less
Sebastian Highlands Unit 17, Block 583, Lots 15-28
Sebastian Highlands Unit 17, Block 582, Lots 1-28
Sebastian Highlands Unit 17, Block 581, Lots 2-29
(Exhibit B, Application\Survey with Legals)
5. Proiect Description:
The property owner, St. Lucie Development Corporation, has made application to amend the zoning
classification for the above listed parcels. The subject area consists of 20.38 acres, more or less, and the
property currently consists of 70 single family residential previously -platted lots (by GDC). The parcels'
zoning amendment request is for RM-8 Medium Density Multi -Family Residential which is the same as the
adjacent zoning immediately to the north and northwest. The new zoning designation would allow up to a
maximum 163 dwelling units (8 units/acre).
6. Site Data:
a. Site Characteristics:
1) Total Acreage:
2) Current Land Use(s):
3) Current Zoning:
b. Adiacent Properties:
Zoning
North: RM-8
East: RS-10
West: C
South: RS-10
20.38 acres
Low Density Residential (LDR, 5 du/ac)
Residential Single -Family (RS-10)
Current Land Use Future Land Use
Mixed: Single-family/Duplexes
MDR
Single Family Development
LDR
Conservation
C
Single Family Development
LDR
7. Comprehensive Plan Consistencv:
a. Changed Conditions: The proposed change to a higher density zoning designation will allow for a
mixed use of single family, duplex, multi -family, and townhouse dwellings. The adjacent properties to
153 of 196
the north currently have an existing mix of single-family residences and rental duplexes, hence the
rezoning would be compatible with the surrounding area. Additional areas of multi -family zoning will
provide opportunities for developers to offer much needed attainable and work -force housing.
b. Land Use Compatibility: The change in zoning is compatible with the adjacent land use to the north. The
Future Land Use map designation of Medium Density Residential (MDR) was modified as part of the
Comprehensive Plan 2040 update to allow up to a maximum 10 units/acre in this existing land use. The
requested RM-8 zoning, which allows a maximum of 8 units/acre would be in compliance with the land
use.
c. Conformance with Ordinances: The proposal is in conformance with applicable substantive requirements
of the Code of Ordinances and Land Development Code.
d. Adequate Public Facilities: Public facility requirements and permitting for this proposed zoning will be
met as part of the site plan development.
e. Natural Environment: An environmental assessment of the subject property will be required as part of
site plan development application. All natural resource protection measures, including tree protection,
wetlands, and listed species, will be required as part of the permitting and development process.
f. Economic Effect: Changing economic conditions spur the need for multi -family development and
mitigation for impacts to this allowable development.
g. Orderly Development: The proposed rezoning is consistent with the zoning map and provides an
orderly development pattern.
h. Public Interest: The proposed rezoning is in harmony with the purpose and intent of the City of Sebastian
Comprehensive Plan 2040 and -zoning ordinance.
8. Planninci and Zonina Commission Recommendation:
At its regular meeting of June 6, 2024, the PZ Commission held a quasi-judicial meeting to consider the
rezoning request. After presentation by the applicant's representative, staffs analysis & findings, public
input and deliberation, the Commission, by a vote of 6-1, passed a motion of recommendation to City
Council to approve.
9. Conclusion:
The requested rezoning from RS-10 to RM-8 is consistent with the zoning map and zoning code, and as
such, staff and the PZ Commission recommend approval of the rezoning request.
D. Bosworth, Mqr & M. Faulkner. Sr. Planner 6/17/2024
PREPARED BY DATE
2
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EXHIBIT B1
M- LI
5ESASST�"
HOME OF PELICAN ISLAND
COMMUNITY DEVELOPMENT DEPARTMENT
1225 MAIN STREET r SEBASTIA N, FLORIDA 32958
TELEPHONE (772) 589-5518 vn•.R{f.cltyofsebastlan.org
DLVELOP.1IENT RLA-1LII' A1)PLJCATInN
ECE"t 077�
FEB 2 7
11 Comp Plan Land Use Amendment U Comp Plan Text Amendment
(Large Scale) C7 Land Development Code Text Amendment
N Comp Plan Land Use Amendment IN Rezoning
(Small Scale) iJ Annexation
Project Name: St. Lucie Development Corp Total Site Area:20.38 acres AcreslSF
Parcel ED: See attachment
Existing Address of Site: All of lots 15-28, Block 583, Lots 1-28, Block 582 and Lots 2-29, Block 581 f
Sebastian Hichl n, ns Unit 17
Proposed Address of Site: I
i
Proposed Use: Multi -Family Land Use: Low Density Residential Zoning: RS-10
Contact Name: J. Wesley Mills, P.E.
Address: 700 22nd Place, Suite 2C Vero Beach FL 32960
Telephone: 772-226-7282 Email: Wmills@MillsShortAssociates.com (Applicant's Agent)
Applicant (If not owner, written authorization (notarized) from owner is required)
l Owner: Kevin Hawkins
Address: 2948 Major Ridge Trail, Duluth, GA 30097
Telephone: 772-501-3296 Email: TonyaHawkins2@comcast.net
Date Received: Z X7 I �� Fee Paid: C:1C�_ Received by:
al FORM B
N la� uit Zow.y, A'Qi�c+ S ! Kwin H4.1akAS - UnII !?�Qtzon �►+� 157 of 196
B2
Surveyor_ KMA Surveying _ -- - — - --- -- - — 1
Address: 3001 Industrial Avenue 2, Fort Pierce, FL 34946
Telephone: 772-569-5505 Email: — — -
Engineer: J. Wesley Mills (Mills, Short & Associates)
Address: 700 22nd Place, Suite 2C Vero Beach FL 32960 -
Telephone: 772-226-7282 Email: Wmllis@MillsShortAssociates.com
Pre - Application Meeting Date: 1/22/2024
DESCRIPTION OF PROPOSED PROJECT:
See Rezoning Statement Enclosed -- -
FA
�E ZoN I N (r S - t 0 Fr -to 2N1-
SIGNATURE OF APPLICANT
I hereby certify that I have read and examined this application and know the same to be true and correct. All
provisions of laws and ordinances governing this type of work will be complied with, whether specified herein or
not. The granting of approval does not presume to give authority to violale or cancel the provisions of any other state
or local law regulating construction or the performance of . onstl union.
J. Wesley_ Mills, P.E. 2/26/2024
- 1
Print name Signature Date
Notary:
STATE OF: [..tAA- , o 4
COUNTY: Itin,1cti.- F&'1-
I hereby certify that on Z 12 G , 20� personally appeared
P'"Fs /iI � � • S who is K personally known to me or has _ produced
identification. Type of identification produced:
[SEAL]
wkU w eu Of F�
VN•�� ! t'.�'tIC • Sut�t, tf p�
Co�'ibbn0NN 1i36664
CQ—""
go).
MY Cantu. Fjorkb
Erpby u�Y 27. 2025
Notary Public
My Commission Expires: _
158 of 196
A
Sebastian Highlands Unit 17
(Lots 15-28, Block 583; Lots 1-28, Block 582 and Lots 2-29, Block 581)
Future Land Use & Rezoning Statement
Property Description:
The proposed application includes a Future Land Use Amendment and Rezoning for 20.38 acres located
within Sebastian Highlands. The site is located south of Schumann Drive, between Sunburst Circle and
Thunderbird Drive. The area included in the referenced application currently consists of seventy (70)
individually platted lots, as created by the Sebastian Highlands Unit 17 plat. The site is currently vacant
land, consisting mostly of brush and woods. Based on a previous environmental assessment, no wetlands
were found on -site. However, the assessment did determine the presence of several active gopher tortoise
burrows. Prior to development, all Florida Wildlife Commission (FWC) requirements for mitigation will
be followed.
Legal description:
Lots 15-28, Block 583; Lots 1-28, Block 582 and Lots 2-29, Block 581
Comprehensive Plan Land Use Map Designation:
• Current land use map designation: I.,ow Density Residential (5 du/ac)
• Proposed land use map designation: Medium Density Residential (10 dulac)
Medium density residential areas offer a mix of housing types such as single family, duplexes and
townhouses buildings. This diversity caters to a wider economic range, providing affordable options for
different groups including young professionals, small families, and seniors.
The varied housing types within a medium density setting can create a more economically diverse
community. This diversity supports a robust, resilient local economy and fosters a sense of inclusivity and
community cohesion.
Current and Proposed Zoning:
• Current zoning classification (RS-10: Single Family Residential).
• Proposed zoning classification (RM-8: Multi -Family Residential).
In accordance with the City of Sebastian's Comprehensive Plan Table 54-2-4.2, the proposed zoning
(RM-8) is a compatible zoning district with the proposed future land use designation Medium Density
Residential.
Disclosure of Ownership:
All parcels included in the future land use and rezoning application are under common ownership by St.
Lucie Development Corporation.
St. Lucie Development Corporation
Managing Member — Kevin S. Hawkins
VP S — Tonya C. Hawkins E C E tE
226 Ocean Way
FEB 2 7 1024
BY:
159 of 196
M
ST. LUCIE DEVEI.UPM17N]
SEBAS71AN HIGHLANDS UNIT 17
I'RAFFK SI AlI-MENT
1. INTRODUCTION
ECEIVE
2024
Mills, Short & Associates, was retained to prepare a rezoning traffic statement for the proposed property,
20.38 acres within Sebastian Highlands Unit 17, Sebastian Florida. The site is currently located in the
jurisdictional limits of the City of Sebastian with a zoning classification of RS-10. The owner has submitted
a Future Land Use and Rezoning Application to the City of Sebastian. Based on discussions with City of
Sebastian Planning Staff, it appears there is staff support for a Zoning Classification of RM-8.
The site is approximately 20.38 acres. Please see below a comparison of traffic and net trip increase below.
TRIP GENERATION
- -- IISE --
Zoning RS-10
(5 units per acre)
ITE Code 210
Zoning (RM-8)
(8 units per acre)
ITE Code 220
Total Generated
Qaantity ADT J Unit of Total
_ Mutarment
101 9.43 Per Dwelling 952
Unit
163 6.74 Per Dwelling I 1,098
Unit
* ITE Trip4Cie emotion Rates: ITE 1 I" Edition
J ��'g81�ay�•M��,ei+. �'• ,�s
' No. 74145
_ : James Mitls
•• l :.
•ate�°op► 145
J3 �..
�'�!r;�70NAL E ``��.
Mills, Wrt 11 � Associates
Cw—c.—aA—m z.--30698
700 22'' Place, Suite 2C
Vero Beach, Florida 32960
772.226.7282
146
160 of 196
Planning & Zoning Commission/Local Planning Agency June 6, 2024
VII. Plannino and Zonino (P&Z) Commission Quasi -Judicial Hearings
A. P&Z Quasi -Judicial Public Hearing -- Recommendation to City Council —
Request for Rezoning — St. Lucie Development Corporation, Applicant — An
Amendmentto the City's Zoning Map for Property containing 20.38 Acres located
east of Schumann Drive, North & East of Day Drive, and South of Dahl Avenue, or
Specifically Lots 15 to 28, Block 583, Lots 1 to 28, Block 582, and Lots 2 to 29,
Block 581, Sebastian Highlands Unit 17. The Existing Zoning is RS-10
(Residential Single Family,10,000 SF parcels), and the Requested Zoning is RM-
8 (Residential Multi -Family, 8 Units/Acre).
The City Attorney read the item into the record.
Ms. Kautenburg asked the Commissioners ifthey have had any ex parte communications
on this item. Ms. Lorusso said she drove by the site.
Those wishing to speak who have not signed the oath card, were sworn in by the City
Attorney.
Mr. Wesley Mills of Mills, Shortand Associates said he does nothave much to add given
the lengthy conversation that was already had. He said he would be happy to answer
any questions. There were no questions.
Ms. Bosworth addressed the rezoning, the second part of this request. She entered into
this hearing anything that was discussed and any data and information that she had
presented forthe land use. She explained thatthis would rezone the property from RS-
10, which is the 10,000 SF lots, to RM-8, 8 units per acre. That does allow for single-
family houses, duplexes, multi-familyhomes, which could be townhouses, apartments, or
patio homes. It also allows for some low -impact uses such as daycares and Assisted
Living Facilities. Staff recommends approval.
There were no questions or comments from the commissioners. Ms. Kautenburg then
opened the floorto anyone who wished to speak on this matter.
Brent Wohlenberg — He described all cars, boats, planes and everything that bums
fossil fuel as carbon monoxide. When carbon monoxide comes in contact with water, it
makes carbonic acid. A lot of issues that are present now have to do with the organic
material being preserved in carbonic acid. There is now foam on the beaches and is the
acid from the lagoon turning the beaches to liquid.
There being nothing else on this matter, Ms. Kautenburg called for a motion. A motion
recommending approval for the change in zoningfrom single family to medium density
residential was made by Ms. Battles and seconded by Ms. Kinchen.
Roll Call: Ms. Lorusso — Yes Ms. Kinchen — Yes
Ms. Geesey -- No Mr. Carter — Yes
Mr. Reno — Yes Ms. Kautenburg — Yes
Ms. Battles — Yes
164 of 196
Planning & Zoning Commission/Local Planning Agency
Vote was 6-1 in favor. Motion carries.
June 6, 2024
B. P&Z Quasi -Judicial PublicHearing -- Recommendation to City Council— Special
Use Permit — Big Dan's Car Wash — 1979 U.S. Highway#1 — Community
RedevelopmentArea — RiverfrontOveday District -- Commercial Riverfront(CR)
Zoning District
The City Attorney read the item into the record.
Ms. Kautenburg asked if there have been any ex parte communications on this item. The
commissioners answered no.
Ms. Kautenburg called on the applicantto make his presentation. Jason Sheridan, P.E.
spoke on behalf of the applicant. He described the location of the site as well as the other
businesses in the area, the traffic flow on U.S.1, and access to the property. He reviewed
a PowerPoint presentation which showed the property and the access in detail. He
described the proposed building and accessory structures in detail. He said there are
currently utilities serving the site. He noted there were comments in the staff report
regarding existing car wash sites within the general vicinity of the proposed site. The
three that exist now are all self -serve car washes that do not really compete with the
express car wash. The car wash will be along U.S.1, which gets approximately 22,000
vehicles a day. The car wash averages about 150 vehicles a day. He spoke about the
currentdeed restrictions that Walmart has on the subject property. It has been vacant for
some time.
Ms. Kautenburg called on staff to make their presentation. Ms. Bosworth reviewed the
two carwashes that came before this Commission last year. They were both approved
by City Council. One of the carwashes has withdrawn their interest, and the previous
carwash on this site withdrew their interest also. This hearing is strictly for the use, which
is a special use permit request. There is nothing in the City's Land DevelopmentCode
regarding carwashes, so we go through this process to getthe use approved first. if it is
approved, then the applicant will come in with a site plan. That site plan will come before
this Commission. They will have to meet all the requirements that any site plan in the
Riverfront Overlay District would need to meet.
Ms. Bosworth reviewed staff s concerns and elaborated all of theirconcems. She added
that any otherconditions thatthis Commission would like to consider and/orCity Council,
those would be added into a resolution if this is approved.
1. Proximity to Existing Car Wash Facilities
2. Site History
3. Proposed Elevations & Conceptual Site Plan
4. Noise
VJ
165 of 196
Jon
SEBASTIAN
CITY COUNCIL AGENDA TRANSMITTAL
Council Meeting Date: June 26, 2024
Agenda Item Title: Resolution R-24-28 - Request for a Special Use Permit - Big Dan's Car Wash
-1979 U.S. Highway #1
Recommendation: Hold a quasi-judicial public hearing to consider granting the requested Special
Use Permit
Background: Big Dan's Car Wash has requested a Special Use Permit for a property located
at 1979 US Highway #1 (site of the empty World Savings Bank) within the Riverfront Overlay District in the
CR (Commercial Riverfront) zoning district to construct and operate a car wash facility with a proposed 4,500f
SF automated car wash tunnel building along with 2 queuing lanes and pay kiosks, 32 vacuum stations, and 3
employee parking spaces. A Special Use Permit is necessary when a use, such as a car wash, is not specifically
provided for in any of our Land Development Code zoning districts. As required by code, staff has reviewed
the application and prepared a staff report. The Planning and Zoning Commission held a public hearing on June
6, 2024, and made a recommendation to City Council to approve the Special Use Permit by a vote of five (5)
to two (2). The same material that the Planning and Zoning Commission reviewed is being presented to Council
for their consideration, along with items presented to them at the hearing.
If Agenda Item Reouires Expenditure of Funds:
Budgeted Amount: N/A
Total Cost: N/A
Funds to Be Utilized for Appropriation: N/A
Attachments:
1. Resolution R-24-28
2. Staff Report and Exhibits
3. Applicant's Presentation (from PZC Hearing)
4. Minutes from 6/6/24 PZC Hearing
Administrative Services Department Review:
City Attorney Review: d (`t
Procurement Division Review, if applicable: _ _
City Manager Authorization:
Date: q/.2 o�
166 of 196
RESOLUTION NO. R-24-28
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN
RIVER COUNTY, FLORIDA, APPROVING A SPECIAL
USE PERMIT PURSUANT TO LAND DEVELOPMENT
CODE SECTION 54-2-3.1 FOR A CAR WASH FACILITY
TO BE LOCATED AT 1979 U.S. HIGHWAY #1 WITHIN
THE RIVERFRONT OVERLAY DISTRICT'S CR
(COMMERCIAL RIVERFRONT) ZONING DISTRICT;
PROVIDING FOR SEVERABILITY; PROVIDING FOR
CONFLICTS; PROVIDING FOR SCRIVERNER'S
ERRORS; PROVIDING FOR AN EFFECTIVE DATE; AND
PROVIDING FOR AN EXPIRATION DATE.
WHEREAS, Big Dan's Car Wash has filed an application for approval of a special use permit
to operate a commercial car wash on the property located at 1979 U.S. Highway #1 in the Commercial
Riverfront zoning district; and
WHEREAS, the Planning and Zoning Commission held a quasi-judicial public hearing on
June 6, 2024, and recommended approval of the special use permit by a vote of five (5) to two (2); and
WHEREAS, in accordance with Section 54-2-3.1(a)(3) and (4) of the Land Development
Code, City Council considered the application based on the following Finding of Facts and conditions
of approval below.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, as follows:
Section 1. FINDINGS OF FACTS. The City Council of the City of Sebastian does hereby
find that the following conditions are satisfied:
a. The requested car wash use will not be detrimental to the public safety, health or
welfare, or be injurious to other properties or improvements within the
immediate vicinity in which the property is located based on criteria established
in the Land Development Code; and
b. The proposed car wash would be consistent with the purpose and intent of the
respective district, and can be demonstrated to be similar in nature and
compatible with the uses allowed in such district; and
C. The requested use is consistent with the Comprehensive Plan and the Code of
Ordinances.
Section 2. SPECIAL USE PERMIT APPROVAL. The City Council of the City of
Sebastian does hereby approve a special use permit for Big Dan's Car Wash to construct and operate a
car wash facility at 1979 U.S. Highway #1, subject to the following special conditions:
167 of 196
(1) Industry standard recommended noise reduction measures are required for the car
wash equipment;
(2) All existing specimen Oak trees and Cabbage Palms located on the site,
specifically including those trees already located within the 10-foot perimeter
landscape buffers, shall be preserved. All trees located outside and adjacent to the
property boundary lines shall be protected during construction with tree protection
measures detailed on the site plan.
(3) The Special Use Permit will expire three (3) years from the date of approval if
construction of the facility has not yet begun.
Section 3. SEVERABILITY. If any section or part of a section of this Resolution is
declared invalid or unconstitutional, the validity, force and effect of any other section or part of a
section of this Resolution shall not thereby be affected or impaired unless it clearly appears that such
other section or part of a section of this Resolution is wholly or necessarily dependent upon the section
or part of a section so held to be invalid or unconstitutional.
Section 4. CONFLICT. All resolutions or parts of resolutions in conflict herewith are
hereby repealed.
Section 5. SCRIVENER'S ERRORS. Sections of this resolution may be renumbered or
re -lettered and corrections of typographical errors which do not affect the intent may be authorized by
the City Manager, or the City Manager's designee, without need of further action of the City Council
by filing a corrected copy of same with the City Clerk.
Section 6. EFFECTIVE DATE. This Resolution shall take effect immediately upon its
adoption.
Section 7. EXPIRATION DATE. The Special Use Permit will expire three (3) years
from the date of approval if construction of the facility has not yet begun.
The foregoing Resolution was moved for adoption by Councilmember
The motion was seconded by Councilmember and, upon being put into a
vote, the vote was as follows:
2
168 of 196
Mayor Ed Dodd
Vice -Mayor Kelly Dixon
Councilmember Fred Jones
Councilmember Bob McPartlan
Councilmember Christopher Nunn
The Mayor thereupon declared this Resolution duly passed and adopted this 20h day of June 2024.
ATTEST:
Jeanette Williams, MMC
City Clerk
Approved as to form and legality for
reliance by the City of Sebastian only:
Jennifer Cockcroft, Esq., City Attorney
3
CITY OF SEBASTIAN, FLORIDA
Mayor Ed Dodd
169 of 196
anaF
CFBASTLAN
HOME OF PELICAN ISLAND
Special Use Procedures
As detailed in Section 54-2-3.1 of the Land Development Code, a special use is a use which is
not specifically provided for in the zoning regulations. The Planning and Zoning Commission
and City Council may permit such uses in such zoning districts or classifications as special uses
only if the applicant meets specific provisions and conditions deemed appropriate.
City Council may, in its sole discretion, grant a special use permit in any district for a use which
is not provided for in the zoning regulations. All such uses shall not be otherwise illegal, shall
not be specifically prohibited pursuant to the comprehensive plan or other applicable laws or
regulations, and shall satisfy the findings of fact outlined in Section 54-2-3.1(a)(3) of the Land
Development Code.
Procedurally, staff has reviewed the application to determine its recommendation. The Planning
and Zoning Commission shall hold a public hearing and shall indicate whether, in their opinion,
the proposed special use meets the required findings of facts (Section 54-2-3.1(a)(3) noted
above) and review criteria established in Section 54-2-6.2(d). The Planning and Zoning
Commission shall then make a recommendation to City Council to approve, approve with
conditions, or deny the application for the special use. The City Council shall then hold a public
hearing, review the findings of facts and review criteria, and by resolution approve or deny the
application.
Community Development Department
Special Use — Staff Report
1. Project Name: Big Dan's Car Wash - Sebastian
2. Requested Action: Approval of a Special Use Permit application to allow
development of a commercial Car Wash facility which includes a 4,500 SF automated
carwash tunnel building, two (2) queuing lanes and pay kiosks, thirty-two (32) canopied
vacuum stations, and three (3) parking spaces in addition to required stormwater, utilities,
and landscaping to be located at the requested site.
3. Project Location:
a. Address: 1979 US Highway 1
b. Legal: That portion of Lot 27, lying West of U.S. Highway No. 1, of the
Plat of Wauregan Subdivision, as more specifically described by
metes and bounds on the survey performed by Southeastern
Surveying & Mapping Corporation
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4.
5.
C. Parcel #: 30-38-21-00001-0000-00026.2
Applicant: Big Dan's Car Wash, LLC
do Jay Shadday
205 E. First Avenue
Rome, Georgia 30161
jay@shaddayco.com
(706) 295-2285
Property Owner:
6. Project Description:
Roc & Ax Holdings, LLC
Lisa D'Amico, Representative
3860 Windmill Lake Road
Weston, Florida 33332
lisardamico@aol.com
(954)592-4699
a. Narrative of proposed action: Application has been made for approval of a
special use permit to allow 'a 4,500 SF carwash facility on improved property located on
U.S. Highway #1 within the Riverfront Overlay District. The proposed site is the location
of the empty World Savings Bank, which is adjacent and south of the Wal-Mart Super
Center, and north of the IRC Satellite office building. The existing bank would be
demolished if a car wash facility is developed. If the special use permit is approved, a
final, detailed site plan application would then follow. The current request is for approval
of the carwash use only.
b.
C.
d.
Current Zoning and Land Use:
Land Use: Riverfront Mixed Use (RMU)
Zoning: Commercial Riverfront (CR)
Adjacent Properties:
Zoning
Current Land Use
Future Land
Use
North
CR
Retail
RMU
East
PS
Cemetery
INS
South
CR
Offices & Retail
RMU
West
CR
Stormwater & FEC RR
RMU
Site Characteristics:
(1) Project Area:
Total Area 1.16 acres
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(2) Current Land Use: Empty building
(3) Water Service: Indian River County Utilities
(4) Sanitary Sewer Service: Indian River County Utilities
7. Staff Comments:
Earlier this year, staff was approached by Mr. Ronnie Carlson of Brightwork Real Estate,
representing Big Dan's Car Wash, LLC, regarding re -development of the empty bank site
located at 1979 US Highway #1 for an automated carwash facility. Because the LDC
does not have specific regulations regarding carwash uses, approval of a special use
permit is needed before development of the site can be applied for. Mr. Carlson queried
if the previously approved Special Use Permit granted by City Council in 2023 for this
site to the Take 5 Car Wash was still valid. Take 5 Car Wash, represented by Driven
Brands, withdrew their interests in developing the property. Staff researched, and
received legal direction from the city attorney regarding the verbiage in the approving
Resolution R-23-06. It was determined that the Resolution was specific to Driven Brands,
did not transfer to successor or assigns of the property, and that development of a car
wash by a different entity would require a new Special Use Permit.
In telephone and email messaging with Mr. Carlson, staff disclosed the important issues
that would need to be considered and should be addressed in their application submittal,
which were the close proximity to existing car washes and compliance with the
Riverfront Overlay District's architectural regulations. The special use permit application
was received on March 13, 2024, and included a project summary, proposed architectural
renderings, and a conceptual site plan (EXHIBIT Al thru A6).
Staff has reviewed the submitted application and offers the following for consideration:
[NOTE: These considerations were the same used for the Take 5 Car Wash, but have
been updated with current details.]
Proximity to Existing Car Wash Facilities
Currently, there are three (3) fully operational commercial car wash facilities located
within the city limits. The distance from the proposed location of the proposed Big
Dan's Car Wash to these existing car wash sites would be:
a. 1,088f Lineal Feet from 13020 US Highway #1, or .2 miles
b. 8,887± LF from 509 US Highway #1, or 1.6 miles
c. 18,310f LF from 921 Sebastian Boulevard, or 3.5 miles
Last year, two additional proposed car wash facilities had submitted applications, one
in Sebastian city limits, and one across the street within Indian River County's
jurisdiction. The distance of the proposed Big Dan's Car Wash to these sites would
be:
d. 6024- LF from 12950 US Highway 41, or .11 miles
e. 10,0621 LF from 200/203 Sebastian Blvd., or 1.8 miles (Note: This car wash
has withdrawn their interest in developing at this site, and is no longer
applicable)
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The car wash application for 12950 US Highway #1 is still currently being processed
by county staff, as verbally verified, on property zoned Commercial Limited where
car washes are a permitted use. If the car wash use is approved for the Big Dan's Car
Wash site at 1979 US Highway #1, there is a possibility that there would be three car
wash facilities within 1100 LF of each other. (EXHIBIT B)
FOR CONSIDERATION: 1) Does the proximity of three car washes, with their
numerous vacuum stations, and their sites adjacent or across the street from the large
Walmart parking lot, affect this area of the US #1 corridor regarding the city's vision
of Old Florida Fishing Village and downtown development? Or 2) Does the existing
and proposed car wash competition for Sebastian's population pose a large enough
risk that if approved, the Big Dan's Car Wash, or Dirty Dogs, or the existing Purple
Pelican Car Wash may go out of business, and the US #1 commercial corridor within
the Community Redevelopment Area (CPA) could end up with an empty, or even
two empty single -purpose buildings & sites becoming blighted and abandoned.
• Site History
The proposed location is the site of the empty World Savings Bank, which was
approved and built in 1999. Because of the proximity of the property to Walmart's
southern US 41 driveway (less than 35 feet), FDOT would not issue the bank its own
driveway permit. As such, access had to be arranged from the Walmart site with
Walmart dedicating an access easement in exchange for specific use restrictions of
the bank property, liability guarantees, and other agreed upon provisions. The
executed document stipulates that Walmart must approve any change of use to the
bank site in order to continue access from their parking area. Staff had requested that
the car wash use be approved by Walmart in writing for the previous application.
Walmart's general approval for car washes was received on August 22, 2022.
(EXHIBIT C)
The conceptual site plan (Exhibit A4) was not reviewed in detail, as it is not the
subject of the application. However, from a cursory review of the proposal, it appears
that the existing onsite stormwater retention areas are not remaining, but new
proposed areas are not shown on the plan. The lake to the west of the property is the
stormwater pond for Walmart, and is not a master retention area for surrounding
properties.
FOR CONSIDERATION: If the special use permit is approved, the Big Dan's car
wash site plan will need to provide onsite stormwater treatment areas on its own
property, unless an arrangement and a drainage easement is agreed upon with
Walmart, and capacity data and information is submitted and reviewed by SJRWMD.
• Proposed Elevations & Conceptual Site Plan
As discussed with the applicant, the proposed car wash facility would be located in
the Riverfront Overlay District. The architectural design of the proposed building has
been reviewed, and conceptually does meet the requirements that have been
established for the Riverfront District. Specifically, commercial prototype
architecture such as flat roofs is prohibited, which the applicant has revised from its
initial submittal. The intent of the Riverfront Overlay District is to encourage "Old
Florida Fishing Village" architectural styles.
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• Noise
The proposed location is not adjacent to any residential districts or uses, and noise
levels, at this time, do not appear to be a concern. However, if the special use permit
is approved, staff would suggest that industry standard recommended noise reduction
measures be required for the tunnel and vacuum equipment.
8. Required findines of fact (Section 54-2-3.1(a)(3):
a. The approval of the application for a special use will not be detrimental to
the public safety, health or welfare, or be injurious to other properties or
improvements within the immediate vicinity in which the property is located based
on criteria established in Article VI;
Consideration of the information supplied by the applicant and discussed
in staffs report should be used to determine if the location and operation
of the proposed car wash facility will affect the wel are of the adjacent
residents and surrounding business community.
If the special use is approved, the public health and safety, matters will be
addressed via a fully engineered site plan that must be submitted for
review and approved by the Planning and Zoning Commission. Any
conditions of approval for the special use required by City Council would
need to be implemented into the site plan. The site plan review will
include drainage, parking, traffic, and landscaping requirements.
b. The use requested is consistent with the purpose and intent of the respective
district, and can be demonstrated to be similar in nature and compatible with the
uses allowed in such district;
The car wash facility use, considered in general, is consistent with the intent of
the commercial district, as demonstrated by the approval of the other existing car
washes and their special use requests. All are located in commercial districts.
However, it is the proposed location and its proximity to one existing and one
possible other car wash facility that must be considered to determine if this car
wash facility is still considered a compatible use within the district. Each special
use request should be considered on its own merits.
C. The requested use is consistent with the Comprehensive Plan and the Code of
Ordinances.
The use is consistent with the Comprehensive Plan and the Code of
Ordinances.
9. Conditions of auaroval (Section 54-2-3.1(a)(4):
In approving an application for a special use under this section, the City Council may
require such conditions as will, in its judgment, substantially secure the objectives and
intent of the zoning regulations.
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If the special use permit is recommended for approval by the Planning and Zoning
Commission, staff suggests specific conditions of approval regarding the following matters are
forwarded to City Council:
a. Industry standard recommended noise reduction measures required for the car
wash equipment
b. All existing specimen Oak trees and Cabbage Palms located on the site,
specifically including those trees already located within the 10-foot perimeter
landscape buffers, shall be preserved. All trees located adjacent to the property
boundary lines shall be protected during construction with tree protection
measures detailed on the site plan.
c. The Special Use Permit will expire three (3) years from the date of approval if
construction of the facility has not yet begun.
d. Any other applicable conditions as required by the PZ Commission and/or City
Council
10. Planning and Zoning Commission fmdinus (Section 54-2-6.2(d):
Any approval with or without conditions shall be rendered only after a finding by the
Planning and Zoning Commission that the proposed use satisfies the following criteria:
(1). Is so designed, located and proposed to be operated so that the public health,
safety and welfare will be protected.
See discussion as stated in #8a above
(2). Does not present an unduly adverse effect upon other properties in the
impacted area in which it is located.
The PZ Commission and City Council should determine if granting a Special Use
Permit to Big Dan's Car Wash would present an unduly adverse effect on other
properties in the area.
(3). Based on the scale, intensity and operation of the use, shall not generate
unreasonable noise, traffic, congestion, or other potential nuisances or
hazards to contiguous residential properties.
The proposed site does not abut nor is contiguous to residential properties
(4). Conforms to all applicable provisions of the district in which the use is to be
located.
If approved, site plan review will insure conformity to all applicable
provisions of the Land Development Code, Commercial R.iverfront
Zoning District regulations, the Riverfront Overlay District, and include
conditions that may be imposed by approval of a special use permit.
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(5). Satisfies specific criteria stipulated for the respective conditional use
described in this article.
There are no specific criteria stipulated in the Land Development Code for
a car wash facility. If approval is granted, conditions suggested by star'
have been provided.
(6). Is consistent with the Code of Ordinances and Comprehensive Plan.
The use is consistent with the Comprehensive Plan and the Code of
Ordinances.
11. Recommendation:
The Planning and Zoning Commission held a quasi-judicial public hearing on June 6",
2024, and by a vote of 5-2, passed a motion to recommend that City Council approve the
special use permit request.
Pursuant to Sections 54-2-3.1(a)(2)e and (a)(3), City Council shall hold a quasi-judicial
public hearing, and after consideration of the materials presented by the applicant and
staff, and in consideration of the Findings of Fact and criteria discussed in Sections 8 and
10 of the staff report, the Council may:
• Approve Resolution R-24-28 granting the Special Use Permit with conditions; or
• Approve Resolution R-24-28 without conditions; or
• Deny the Special Use Permit request
Cam..
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Community evelopment Department
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EXHIBIT A'
MAR 12, 2024
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SE�MA1V
HOME OF PELICAN ISLAND
COMMUNITY DEVELOPMENT DEPARTMENT
1225 MAIN STREET n SEBASTIAN, FLORIDA 32958
TELEPHONE (772) 589-5518 , www.cityolsebastlan.org
DCVELOP111ENT REVIEW APPLICATION
LU Accessory Structure Reviewed by P\Z ❑ Conditional Use Permit (Commercial)
❑ Administrative Variance (Fence or Septic System) ❑ Conditional Use Permit (Model Homes)
rl Easement (Abandonment) ❑ Board of Adjustment (Appeal)
D Special Use PetmitlSpecial Exception ❑ Board of Adjustment (Variance)
Project Natne:Big Dans Car Wash -Sebastian Total Site Area: 50,703 SF or 1.16 Acres Acres\SF
Parcel ID: 30382100001000000026.2
Address of Site: 1979 US Highway 1 Sebastian, FL 32958
Proposed Use: Car Wash
Applicant Name: Big Dan's Car Wash, LLC
Address: 205 E. First Ave, Rome GA 30161
Telephone: 706-295-2285
Land Use: Commercial
Email: jay@shaddayco.com
1
Zoning: Commercial River(ront. (Cl")
Applicant (If not owner, written authorization (notarized) from owner is required)
Owner: Roc & Ax Holdings LLC c/o Lisa D'Amico
Address: 3860 Windmill Lake Rd Weston, FI 33332 f
Telephone: Email:
Date Received: 2 Fee Paid: J tO.60 Received by: /
DECEIVE
r" FORM D
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BY:
A2
Surveyor. Southeastern Surveying c/o James E. Mazurak, PSM
Address: 6500 All American Boulevard Orlando, FL 32810-4350
Telephone: (407) 292-8580 Email: info@southeasternsurveying.com
Engineer. Pennoni Assodiates Inc. c%. Jason Sheridan, PE
I Address: 5755 Rio Vista Drive Clearwater, FL 33760
Telephone: (727) 325-1257 Email: Jheridan@pennoni.com
Pre — Application Meeting Date: 1 09/20/2022 1
DESCRIPTION OF PROPOSED PROJECT:
Ground up construction of a car wash facillity with supporting parking, stormwater management, and
utilities.
I
SIGNATURE OF APPLICANT
I Hereby certify that 1 have read and examined this application and know the same to be true and correct. All
provisions of laws and ordinances governing this type of work will be coorplied with, whether specified herein or
not. The granting of approval does not presume to give authority to violate or cancel the provisions of any other state
or local law regulating construction or the performance of construction
joy sir 0� 3/�/2y
Print name gnature Date
Notarv:
STATE OF: j
COUNTY:
I hereby certify that on mc< i^ -7 202�L personally appeared
E �a->1a�dar who is ✓personally known to me or has _ produced
i `e5g dig*e of identification produced:
Z 0.70 o Notary Public ZJ
co s� ppRIL Z _ My Commission Expires: o�
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Project Summary
TO: City of Sebastian Planning and Zoning
FROM: Ronnie Carlson, Brightwork Real Estate
DATE: March 12, 2024
RE: Big Dan's Car Wash Sebastian
Big Dan's Car Wash is proposing to construct an automatic tunnel car wash located at 1979 US Highway 1
Sebastian, Florida the current location of a vacant Bank building with drive-thru.
The proposed site is located as an outparcel to a Walmart Supercenter and is approximately 50,703
square feet (1.16 acres) and is bound by US Highway 1 to the east, Walmart parking lot to the north, a
stormwater pond to the west, and a strip mall to the south. The proposed development will consist of a
4,500 square foot car wash, vacuum bays, parking lot, and supporting utility infrastructure, including
stormwater management. The proposed site will utilize the existing driveway to the west and the
deeded access to the north through Walmart as shown on the enclosed proposed site plan.
The current zoning and future land use for the site is community riverfront. The conditional uses listed
includes Vehicular Service and Maintenance. The proposed Big Dans Car wash is designed to comply
with the comprehensive plan and bulk density standards listed in Sec. 54-2-5.4 of the City of Sebastian
Land Development Code. The enclosed elevations convey Big Dan's intent to meet the standards set forth
in the Overlay District Standards described as "Old Florida Fishing Village". Stormwater management will
be designed to provide the required water quality and attenuation.
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EXHIBIT C1
Dorri Bosworth
From: TSCWDEV_PMReview <t5cwdev_pmreview@drivenbrands.com>
Sent: Tuesday, August 23, 2022 8:08 AM
To: Rosa Morquecho; Jason Sheridan
Subject: FW: <External> FW: Walmart Supercenter # 1068 - 2001 US Highway 1, Sebastian,
Florida - Request for Consent
Rosa/Jason, please see below and confirm with the city if this is sufficient
Thankyou!
Rebecca McAllister
Car Wash & Co -Development
Project Manager
DrivenBrands
J,
OTOGETHEA. wo aro 1 `
From: Valeria Kozhich <Valeria.Kozhich@drivenbrands.com>
Sent: Monday, August 22, 202210:17 AM
To: TSCWDEV PMReview <t5cwdev pmreview @driven brands.com>
Cc: Delbert Renfroe <Delbert.Renfroe (a,drivenbrands.com>; Meredith Odom<Meredith.Odom@drivenbrands.com>
Subject: FW: <External> FW: Walmart Supercenter # 1068 - 2001 US Highway 1, Sebastian, Florida - Request for Consent
Rebecca,
Is the below sufficient?
Sincerely,
Vateria
Valeria Kozhich
Senior Corporate Counsel - Real Estate
O: (704) 533-3564
C: (646) 727-8777
Brands
From: Gina Meredith <Gina.Mered ith(clwalmart.com>
Sent: Monday, August 22, 2022 9:41 AM
To: Greg D. Meadows <GDM@tennlaw.com>
Cc: Valeria Kozhich<valeria.kozhich@drivenbrands.com>
Subject: RE: Walmart Supercenter # 1068 - 2001 US Highway 1, Sebastian, Florida - Request for Consent
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C2
G reg,
Walmart has reviewed the Access Easement document recorded with the Clerk of court in Indian River County, Florida it,
the Official Records Book 1316 Page 2492, and in regards to the conditions and verbiage of the easement agreement,
specifically section 1(b), are ok with a proposed car wash use on the subject property. Note that once your clie!it has
final plans, please send those to me so that we can run those through our CEC for final Walmart approval.
Thanks,
Gina Meredith, Senior Manager
Walmart U.S. Real Estate
Gina. Meredith (gD-walmart.corn
2608 SE J St.
Bentonville, AR 72716-5510
Mailstop 5510
Save Money. Live Better.
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Planning & Zoning Commission/Local Planning Agency
Vote was 6-1 in favor. Motion carries.
June 6, 2024
B. P&Z Quasi -Judicial Public Hearing -- Recommendation to City Council -- Special
Use Permit -- Big Dan's Car Wash -- 1979 U.S. Highway#1 -- Community
RedevelopmentArea — RiverfrontOverlay District - Commercial Riverfront(CR)
Zoning District
The City Attorney read the item into the record.
Ms. Kautenburgasked if there have been any ex parte communications on thisitem. The
commissioners answered no.
Ms. Kautenburg called on the applicantto make his presentation. Jason Sheridan, P.E.
spoke on behalfof the applicant. He described the location of the site as well as the other
businesses in the area, the traffic flow on U.S. 1, and access to the property. He reviewed
a PowerPoint presentation which showed the property and the access in detail. He
described the proposed building and accessory structures in detail. He said there are
currently utilities serving the site. He noted there were comments in the staff report
regarding existing car wash sites within the general vicinity of the proposed site. The
three that exist now are all self -serve car washes that do not really compete with the
express car wash. The car wash will be along U.S.1, which gets approximately 22,000
vehicles a day. The car wash averages about 150 vehicles a day. He spoke about the
currentdeed restrictions thatWalmart has on the subject property. It has been vacantfor
some time.
Ms. Kautenburg called on staff to make their presentation. Ms. Bosworth reviewed the
two carwashes that came before this Commission last year. They were both approved
by City Council. One of the carwashes has withdrawn their interest, and the previous
carwash on this site withdrew their interest also. This hearing is strictly for the use, which
is a special use permit request. There is nothing in the City's Land Development Code
regarding carwashes, so we go through this process to get the use approved first. If it is
approved, then the applicantwill come in with a site plan. That site plan will come before
this Commission. They will have to meet all the requirements that any site plan in the
Riverfront Overlay District would need to meet.
Ms. Bosworth reviewed staff's concerns and elaborated all of their concerns. She added
that any other conditions thatthis Commission would like to consider and/or City Council,
those would be added into a resolution if this is approved.
1. Proximity to Existing Car Wash Facilities
2. Site History
3. Proposed Elevations & Conceptual Site Plan
4. Noise
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Planning & Zoning Commission/Local Planning Agency June 6, 2024
Ms. Bosworth reviewed that there are criteria per the Code that this Commission is
required to see that they satisfy the criteria. Staff does feel that it does meet all those
criteria, and staff at this point asks you to consider this request and make a
recommendation to either approve the special permit request, approve it with conditions,
or deny it, and make that recommendation to City Council.
Mr. Reno — asked if the three-year expiration date for this application is typical. Ms.
Bosworth stated thatthere were a few applications in the past when expiration dates were
not added into the application. So, even 10 years later they were applicable. Staff feels
that adding an expiration date is sound planning so that, if there are anyconditionsin City
planning that have changed in a few years, if this expires and they want to come back
and reapply, this can be reconsidered. Mr. Reno asked if the liftstation on site is viable.
Mr. Sheridan said there will be a new lift station that will be redesigned
Darcy Leesburg — asked when the three-year period begins. The three years starts on
the date of approval if construction has not begun.
Ms. Battles — As far as staff's recommendation to keep the specimen trees, does the
applicant see any issue with doing that. Mr. Sheridan stated that previously there was no
issue with it. On this one, it is a little more conservative around the perimeters. The only
trees that are going to be impacted are within the site, not along the property line. Ms.
Battles asked regarding the gate that is on the drawing. She asked that the intent is that
the applicant would direct traffic to the rear. Mr. Sheridan stated that gate would be for
after hours. Ms. Bosworth reminded the commissioners that this application tonight is
just for the use. The access forthe site had been discussed on a previous site plan. Ms.
Battles asked why the previous applicantdid not pursue the project. Mr. Sheridan said
that he is the engineerfor both applications. He stated he was just told to stop by the
franchise atthat point. So, he did notask the financial reasons. He was just told to stop
the design.
There being no further input or discussion on this matter, Ms. Kautenburg called for a
motion.
A motion recommending approval of the project to City Council forthe special application
of Big Dan's Car Wash with the conditions from staff was made by Ms. Battles and
seconded by Ms. Lorusso
Roll Call: Ms. Battles —
Yes
Ms. Lorusso
— Yes
Ms. Geesey
— No
Ms. Kinchen
— Yes
The vote was 5-2 in favor. Motion carries.
VIII. Unfinished Business — None
IX. New Business — None
10
Mr. Reno — Yes
Mr. Carter — No
Ms. Kautenburg — Yes
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SEBASTIAN
ccatoaaeAa ceia�aR:ce.
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetina Date: June 26, 2024
AL,enda Item Title: Voting Delegate at Florida League of Cities Conference
Recommendation: Appoint a Council Member to represent the City of Sebastian at the Florida
League of Cities Annual Business Session.
Background: The Florida League of Cities will conduct its 2024 Annual Conference at the
Diplomat Beach Resort in Hollywood, Florida from August 15-17, 2024. Each municipality is asked to
designate one of their officials to cast votes at the Annual Business Session which will be held on Saturday,
August 17. Election of League leadership and adoption of resolutions are undertaken during the business
meeting.
If Agenda Item Reuuires Exuenditure of Funds:
Budgeted Amount: N/A
Total Cost: N/A
Funds to Be Utilized for Appropriation: N/A
Attachments:
1. Voting Delegate Form
Administrative Services Department Review:
City Attorney Review d
` k -
Procurement Division Review, if applicable:. IV
City Manager Authorization:( f'U
Date: 0 !/a o .2 y - - —
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2024 Annual Conference
Florida League of Cities, Inc.
August 15-17, 2024
Hollywood, Florida
It is important that each member municipality sending delegates to the Annual
Conference of the Florida League of Cities designate one of their officials to cast their
votes at the Annual Business Session. League By -Laws require each municipality to
select one person to serve as the municipality's voting delegate. Municipalities do not
need to adopt a resolution to designate a voting delegate.
Please fill out this form and return it to the League office so that your voting delegate
may be properly identified. Voting delegate forms must be received by the League no
later than July 31, 2024.
Designation of Votina Deleaate
Name of Voting Delegate:
Title:
Delegate Email:
Municipality of:
AUTHORIZED BY:
Name
Title
Return this form to:
Eryn Russell
Florida League of Cities, Inc.
Post Office Box 1757
Tallahassee, FL 32302-1757
Email: erussellpa flcities.cot7i
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• F LC LOCAL VOICES MAKING LOCAL CHOICEF
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