The URL can be used to link to this page

Home My WebLink AboutCSA 04 Swing Bench Park Shoreline R & SCITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) CoastalWide LLC 1443 200, Street Vero Beach, Florida 32960 Work Authorization No: CSA — 04 (RFQ #23-06) Protect Title: Swing Bench Park Shoreline Restoration and Stabilization IT IS AGREED to undertake the following work in accordance with the provisions of the CoastalWide LLC, Master Agreement entitled "Non -Exclusive Agreement for RFQ 23-06, Continuing Planning and Landscape Architect Consulting Services Dated July 13, 2023. Description of Assignment: CoastalWide LLC and their authorized subconsultant, Coastal Waterways Design & Engineering LLC, shall provide permit, design, and engineering services for the Swing Bench Park Shoreline Restoration and Stabilization project to stabilize the shoreline to maintain the park upland area and assorted upland improvements as further described below. The work/project will include: Task 1: Upland and Mean High Water (MW W) Line survey — The Vendor shall conduct, through our subconsultant, a topographic and mean high water line survey. Subconsultant will provide the survey equipment and qualified staff to perform the field survey and processing required for this project. Final data will be transferred to AutoCAD format for final production. The final delivery shall include a final map with Aerial Geo Tiff image in AutoCAD. The survey shall be signed and sealed by a Professional Surveyor and Mapper licensed in the State of Florida. Task 2a: Conceptual Design — The conceptual design shall be prepared by the Vendor and shall include conceptual upland shoreline restoration including grading and stabilization (i.e., rock revetment or other protective measures and stormwater) design concepts. The Vendor shall present the design concept to City staff. Each phase of design will include an updated Engineers Estimate of Probable Construction Costs presented in a Bid Form format. Task 2b: Request for Letter of Permit Exemption — Based on the conceptual design, the Vendor and shall submit a request for state environmental regulatory exemption from permitting. Task 3: City of Sebastian Development Permit Pre -Application Meeting —The Vendor shall conduct a pre -application meeting with the City of Sebastian Community Development Staff to discuss the conceptual for Swing Bench Park Shoreline Restoration and Stabilization and identify any preliminary comments expected from City Community Development staff and other applicable City department staff. The Vendor shall present conceptual design drawings of both upland and underwater improvements prepared under a separate task as described above, to use during the discussions of the project with City staff. The Vendor shall prepare minutes of the pre -application conference with City staff. All Vendor expenses to prepare and conduct this meeting including for travel shall be included in the fee for this task. Task 4: Preliminary Design Services —The Vendor shall design the proposed improvements and provide signed and sealed engineered drawings suitable for the Contractor to obtain building permits as required by the City of Sebastian. Preliminary design drawings and engineering calculations will be completed in a 24" x 36" format. The engineered design will include shoreline restoration limits and stabilization design. Each phase of design will include an update Engineers Estimate of Probable Construction Costs presented in a Bid Form format. Task 5: City of Sebastian Development Permit — The Vendor shall submit a Code Compliance Certification Application to the City of Sebastian (COS) including design sketches signed and sealed for this application. The Vendor shall complete the necessary City of Sebastian Approval Application with required attachments and submit it to the City for permit approval in accordance with applicable municipal Code Sections. The Vendor shall complete the necessary municipal Approval Application Forms including providing the required number of plans, a project description, one (1) aerial of site with project overlaid showing surrounding 100 feet, one (1) Copy of the Owner's Deed, and Letter of Authorization from Property Owner, as necessary. The Vendor shall provide evidence of compliance with City of Sebastian applicable regulations and apply for necessary municipal regulatory permits. The Vendor is not responsible for construction related permits, including building permits. The City of Sebastian shall provide all application fees associated with the City related Development Permit Application and associated permits, if necessary. Task 6: City of Sebastian Development Permit Processing — The Vendor shall process the City of Sebastian (COS) application by responding to a request for additional information from COS if necessary. CITY OF SEBASTIAN, FLORIDA WORK AUTHORIZATION FORM CONSULTANT SERVICE AGREEMENT (CSA) Task 7: Final Design Services —The Vendor shall prepare final design drawings that will be prepared upon any special regulatory permit conditions accepted by the OWNER. The design drawings will include technical specifications. Each phase of design will include an update Engineers Estimate of Probable Construction Costs presented in a Bid Form format. 1. Vendor's Responsibility (include estimated hours, if applicable) Description Estimated Hours Task 1: Survey Lump Sum - not applicable Task 2a: Conceptual Des". Lump Sum - not applicable Task 2b: Permit Exemption Reqquest Lump Sum - not applicable Task 3: Cit( of Sebastian Development Permit Pre-App. Lump Sum - not applicable Task 4: Preliminary Design Services Lump Sum - not applicable Task 5: City of Sebastian Development Permit Lump Sum - not applicable Task 6: City of Sebastian Development Permit Processing 8 hours Task 7: Final Design Services Lump Sum - not applicable 2. Pricing Description Quantity Contracted Unit TOTALS Price I Task 1: Survey 1 Lump Sum $5,000.00 Task 2a: Conceptual Desiq 1 Lump Sum $3,600.00 Task 2b: Permit Exemption Request 1 Lump Sum $2,850.00 Task 3: City of Sebastian Development Permit Pre-App. 1 Lump Sum $1,500.00 I Task 4: Prebmina(y DesServices 1 Lump Sum $7,300.00 I Task 5: City of Sebastian Development Permit 1 Lump Sum $1,550.00 Task 6: City of Sebastian Development Permit Processing 1 Hourly, Not -to -Exceed $1.300.00 Task 7: Final Design Services 1 Lump Sum $1.200.00 3. Deliverables Provided to the City (surveys,plans, etc.) I Description Quantity I a. Meeting at(endas and minutes Electronic format ?d I b. Conce qtual and Preliminary Design and permit sketches and drawin_qs Electron"c format ( d I c. Permit „�plications submitted to permit aggencies w/attachments ((for ity signature) Electronic format d I d. Engineer s estimated�ppryximate Probable construction cost eachph se Electronip fprmat Pd I e. Sned and Sealed Finall CConstruction besign Drawing with Technical Specifications Ellectronc fprmal (ydf) I f. Final permits as issued by regulatory agencies Electronic format pdf) Basic of Compensation/Period of Services: The above referenced description for CSA — 04 (RFQ #23-06) will be performed for a fee in the amount of $24,300.00. Period of Services: Refer to "Attachment A - Vendor Schedule." AGREED: VENDOR: I Date:06/18/24 Denise M. Boehning / President CoastalWide LLC AttestI zjaeu& wtt & v1 C-hnette Williams, MMC, City Clerk CITY OF SEBA IAN: idnalf8 n City Manager Date: % 1f 44 Approved as to Form and Content for Reliance by the City of Sebastian only: Cockcroft, City Attorney Q Cn U v pH Z �O2u_ O Z W U-0R QQQ coMU m= � oC U)M� ,LQ� OYZ HOB NI Z O U Vendor. CoastalWide LLC v Work Authorization No: CSA — 04 (RFQ #23-06) Project Title: Bench Park Shoreline Rom,► _ and Stabilization U �°o Project Scneaule — Jul-24 Aug-24 Sep-24 Oct-24 Nov-24 Dec-24 I Task 1: Survey __...._. _. - — - .... __.....----------- — -- — - Task 2a: Conceptual Design Task 2b: Permit Exemption Request Letter w Task 3: City of Sebastian Develo........ ...... _ -- — . _..... ------ — --- -- --- -- —-------- r Task 4: Preliminary Design Services a Task 5: City of. Sebastian Development Permit Task 6: City of Sebastian Development Permit Processing Task 7: Final Design Services ^� SEBASTIAN CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 10, 2024 Agenda Item Title: Approve CSA #4 for CoastalWide, LLC for Swing Bench Park Shoreline Restoration and Stabilization. Recommendation: Staff recommends Council approve Consultant Service Agreement #4 for CoastalWide, LLC for Swing Bench Park Shoreline Restoration and Stabilization and authorization for the City Manager to execute the agreement. Background: The City intends to create a passive park along Indian River Drive south of Hardee (Main Street) boat ramp. The park is referred to as Swing and Bench Park. The shoreline must be restored and stabilized to prevent further erosion prior to development of the park. CoastalWide LLC and their authorized subconsultant, Coastal Waterways Design & Engineering LLC, submitted CSA #4 to provide permitting, design, and engineering services to stabilize the shoreline to maintain the park upland area and assorted upland improvements. If Agenda Item Requires Expenditure of Funds: Budgeted Amount: $24,300 Total Cost: $24,300 Funds to Be Utilized for Appropriation: Community Redevelopment Agency Attachments: 1. CoastalWide LLC CSA 04 (RFQ 23-06) Shoreline Administrative Services Department Review: City Attorney Review;/ CtXZ1(--11� Procurement Division Review, i/applicable: 4 City Manager Authorization: & Date: 13IP A y