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Home My WebLink About07-15-2024 BAC AgendaHOME OF PELICAN ISLAND SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY — JULY 15, 2024 CITY HALL 1225 MAIN STREET a. Call to Order b. Pledge of Allegiance c. Roll Call d. Approval of Minutes: Meeting of March 4, 2024 e. Review of FY2024 1 st and 2"d Quarter Budget Reports f. Presentation on Draft FY 2025 Budget and Proposed Millage g. Next Meeting Date — Monday, July 29, 2025 h. Adjourn Agenda Attachments: • Minutes for Meeting of March 4, 2024 • FY 2024 15' Quarter Budget Report • FY 2024 2"d Quarter Budget Report • Link to Draft Proposed FY 2025 Budget: https://www. citvofsebastian.orq/DocumentCenterNiew/2590/FY25-DRAFT- Budget 20240703 Numbered ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F. S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITYS ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. ZOOM INFORMATION Please click the link below to join the webinar- https:Hus02web.zoom.us/j/81829475527 Or One tap mobile: +13052241968„81829475527# US +16469313860„81829475527# US Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 305 224 1968 US or +1 646 931 3860 US or +1 929 436 2866 US (New York) or +1 301 715 8592 US (Washington DC) or +1 309 205 3325 US or +1 312 626 6799 US (Chicago) or +1 360 209 5623 US or +1 386 347 5053 US or +1 507 473 4847 US or +1 564 217 2000 US or +1 669 444 9171 US or +1 669 900 6833 US (San Jose) or +1 689 278 1000 US or +1 719 359 4580 US or +1 253 205 0468 US or +1 253 215 8782 US (Tacoma) or +1 346 248 7799 US (Houston) Webinar ID: 818 2947 5527 CITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES OF REGULAR MEETING MARCH 4, 2024 I. Chairman Napier called the Citizens Budget Review Advisory Committee meeting to order at 6:00 p.m. II. The Pledge of Allegiance was recited by all. III. Roll Call Present Chairperson Napier Ms. Reed Mr. Hall Mr. McGinn Mr. Middleton Mr. Hoffman Members Absent: Ms. Cerda (excused) Mr. Newhart (excused) Staff Present Mr. Ken Killgore, Director of Finance Ms. Barbara Brooke -Reese, MIS Manager Mr. Joseph Perez, AV Technical Assistant Mr. Dominic Adams, AV Technical Assistant Mr. Nicolas Ladyman Help Desk Technician Ms. Catherine Walker, Recording Secretary IV. Approval of Minutes: Meeting February 12, 2024 Ms. Reed stated Page (2) Section (5) during the selection of the chairperson; Mr. Hoffman did make a motion to nominate Mr. Napier. The motion was seconded; however, it stated there were no further nominations. She stated that Mr. McGinn questioned whether there could be more nominations. She stated that there should have been nominations not a motion. She stated, Mr. Napier then called for a vote on that motion. The committee had a discussion in regards to rules and regulations on motions and nominations. The City Attorney then intervened and clarified the rules, regulations and procedures to amend or approve the minutes. CITIZENS BUDGET REVIEW ADVISORY BOARD MARCH 4, 2024 PAGE 2 MOTION by Ms. Reed SECOND by Mr. McGinn to approve the February 12, 2024 with changes. Roll Call: Chairman Napier - nay Mr. Hoffman - aye Mr. Hall - aye Mr. Mc McGinn - aye Ms. Reed - aye Mr. Middletown - aye Motion carried. 5-1 V. Review of the FY2023 4th Quarter Budget Report Mr. Killgore stated the report is for the quarter ending September 30, 2023. He said that the report explains the uses of the R&R fund along with the general reserves. He attached a proposed resolution for the City Council to adopt with an exhibit showing the budget changes in detail with an explanation of what they were and those that were authorized by the City Manager, or previously approved by the City Council, as well as four adjustments that were uses out of the R& R account. He presented a summary of the general fund showing the revenue collections and expenditures. He stated that the revenues were 106.8% greater than budgeted. He stated the revenues on the electric franchise and the utility tax receipts exceeded the budget. He reviewed other revenues including code fines, interest earnings collection from FEMA and an entry that is required by governmental standards to show $87,000 of deferred rent revenues. He clarified that the entry is "not cash in hand" and it is not available until future years. He reviewed the amount of reserves in the general fund and presented the exhibit of the breakdown. The breakdown consisted of the reserve balance as well as the R&R fund account balance. He stated that there are approximately 8.5 Million dollars in reserves at the end of the year. Mr. Hall discussed the reserve funds with Mr. Killgore and asked if the funds are unencumbered. Mr. Killgore said that the funds are in fact unencumbered funds. Mr. Hall then asked to clarify the in-house insurance and if the $3 million left over would be used to set up the in-house insurance. Mr. Killgore stated unfortunately, due to the state statutes there was no way to set up the in-house insurance. He explained the City therefore, only budgeted for the premium needed for the dock insurance policy. Mr. Killgore stated that the electric franchise and utility taxes were higher than the amount budgeted. CITIZENS BUDGET REVIEW ADVISORY BOARD MARCH 4, 2024 PAGE 3 He explained this year's budget did not consider receiving the same amounts as last year. He reviewed the American Rescue Plan Act funds and stated the funds are required to be committed prior to December 2024. He stated there is a possibility in the upcoming months of reallocating funds to projects that will be completed or committed in that period to comply with the act. He then opened a discussion for the board. Mr. Hoffman asked to clarify the $500,000 of revenue and if the $72,000 was an overpayment for FEMA. Mr. Killgore explained that the funds were a result of rate increases in the previous year that produced revenues faster than anticipated and stated that the summer months caused some inflation. He stated that the $72,000 was not an overpayment. The over payment from a past year is still being held in a liability account. Mr. Killgore gave a presentation of the storm water fund. He explained the exhibit for the ending balance of the storm water fund exceeded their expectations. This is partially due to unfinished projects in a capital project fund that will use those amounts. Mr. Killgore mentioned the golf course revenues were good and the airport revenues were also higher than past years. Mr. Killgore stated the building fund revenues were lower than expected. However, the building fund remains in a positive financial position. There was a discussion on the improved capital projects report. Mr. Killgore stated that City staff is focusing on improving the report as well as completing projects without undue delays. Mr. Killgore reviewed the accomplishments reported by all of the Departments and reminded the board that the report exhibited, is for the fourth quarter ending September 30, 2023. He stated that the first quarter report would be prepared for the next meeting. Ms. Reed pointed out that Resolution No. R-24-11 needed a change on the signature line, along with noting Fiscal Year 2023 4t" Quarter accomplishments for the City Departments also needed a change. Ms. Reed reviewed exhibit "A" of Resolution No. R- 24-11 stating on the second page of the summary of changes, she asked if the contributions and donations are accounted in general funds. Mr. Killgore clarified the donations and contributions are accounted in the general fund, and that the City is anticipating additional donations. CITIZENS BUDGET REVIEW ADVISORY BOARD MARCH 4, 2024 PAGE 4 Mr. Hall asked Mr. Killgore to clarify the reserve balance and how the balance would be used. Mr. Killgore explained, typically the projected balance is for unexpected expenditures such as emergencies. He gave an example of hurricane expenditures or vehicle replacements as unexpected uses. He stated to refer to the budget documents specifically the financial policy that addresses fund balance and that the City, would not be reimbursed in the event of a hurricane emergency for 6 month to possibly up to 3 years in some cases. He stated that $5 million is a historical level and that the City has added additional amounts for the projection of employees retiring and receiving accrued leave payments. The City also analyzes the R&R account annually to replace the amounts that were spent. He said that the City would consider raising the reserve amounts for future increases in operational expenses, liabilities and capital projects. VI. Committee Training —Jennifer D. Cockcroft, Esq., BCS, Citv Attornev The City Attorney presented the Parliamentary Procedure Basics along with Ethics and Laws that apply to Citizen Advisory Boards. She clarified Roberts Rules that should be followed and gave some examples. The City Attorney asked if there were any questions that they would like to address. The Board discussed the procedures and rules on Roberts Rules. They reviewed nominations and motions and the City Attorney went over the procedure for nominations versus motions. There was a discussion regarding Parliamentary Procedure and requesting changes to the board agendas. The City Attorney explained the process on substantive changes and she gave some examples. The City Attorney also reviewed the Sunshine Law and presented examples. There was a discussion on public records and Sunshine Law among the Board. The City Attorney addressed social media, public and private webpages, and the difference of posting a favorable discussion, and what is unfavorable. She addressed ex pane communications and explained the rules and regulations. She then gave a presentation on key topics of ethics and law. VII. Next Scheduled Meeting Date (Mondav Mav 13, 2024) Mr. McGinn requested to participate via zoom. Mr. Hall requested an authorized absence for the May 13, 2024 meeting. CITIZENS BUDGET REVIEW ADVISORY BOARD PAGE 5 MARCH 4, 2024 VIII. Adiourn There being no further business, Chairman Napier adjourned the meeting at 7:13 p.m. By: Date: Larry Napier, Chairman Svcs HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: July 24, 2024 AGENDA ITEM TITLE: Resolution Accepting the 1" Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2023-2024 Annual Budget. RECOMMENDATION: Move to Approve Resolution R-24-34, BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by City Council was previously given for adjustments to budgets for purchases obligated at year-end; carryover balances of projects not completed by year-end; unpaid Sign/Landscaping Grants; replacing a driving range pole; a grant for the Marine Law Enforcement Facility; and additional grant funding for Runway 05-23. One adjustment during the quarter used the General Fund R&R Account, which is being reported to City Council in accordance with our policy on R&R adjustments. In accordance with the authority given by the Annual Budget Resolution, the City Manager approved other budget transfers between accounts within Departments and authorized adjustments that were necessary to implement programs, projects and expenditures that were previously authorized by the City Council. Adjustments may include budget changes within his $15,000 spending authority, budget adjustments between budget accounts within the same departments, as well as adjustments to closeout completed or cancelled projects. In line with this, the City Manager approved an adjustment that used funds from the Facilities Maintenance budget to cover a portion of the cost of carpeting the Senior Center and the City Manager approved an adjustment to closeout the Senior Center Roof project. Additional details on the above adjustments are listed in Exhibit "A" as an attachment to the Resolution. If Agenda Item Requires Expenditure of Funds: Budgeted Amount: As per Exhibit "A" of the Resolution Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Resolution R-24-34 and Exhibit "A" 2. l't Quarter Financial Report, with Capital Project Status, Investments/Loans and Accomplishments Finance Department Review: City Attorney Review: Procurement Division Review, if applicable: City Manager Authorization: Date: RESOLUTION NO. R-24-34 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on December 31, 2023 was made and it was determined there was a budget adjustment to the General Fund R&R Account that is required to be formally reported to the City Council; and WHEREAS, it was determined that the City Council and City Manager previously approved all the necessary amendments and adjustments and these are being reported in accordance with the Annual Budget Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The above recitals are hereby recognized as true correct and incorporated herein. Section 2. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2023 and ending September 30, 2024 has been amended and adjusted as necessary within the quarter ending December 31, 2023; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 3. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section 4. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 5. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember vote was as follows: Mayor Ed Dodd Vice -Mayor Kelly Dixon Councilmember Bob McPartlan Councilmember Fred Jones Councilmember Christopher Nunn and, upon being put to a vote, the The Mayor thereupon declared this Resolution duly passed and adopted this 240' day of July 2024. CITY OF SEBASTIAN, FLORIDA By: Mayor Ed Dodd ATTEST: Approved as to form and legality for the reliance by the City of Sebastian only: Jeanette Williams, MMC Jennifer Cockcroft, Esq. City Clerk City Attorney EXHIBIT "A" OF RESOLUTION R-24-34 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED December 31, 2023 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After ct/Account Change Adjustment Change Reason for Various Proiects _ $251,760 $100,691 $352,451 09/27/23 Budget Resolution Authorizes Appropriation from General Reserves $0 ,($86,190) ($86,190) Adjustments for purchases obligated but not Appropnation from Stormwater Reserves $419,749 _______($14,501)_____ ($434,260� received by the end of the fiscal year. Transfers to Proiect Funds $5,660,348 $6,343 674 $452,702 Appropriated from General Reserves ($86,190 ($217,&9) ($303 879) Appropriated from LOGT Reserves Appropriated from DST Reserves ($0) ($0) ($941,800) ($4 50,742) ($941,800) ($4,756,742) 09/27/23 Adjustments for Transfers to Appropriated from CRA Reserves Appropriated from Rec. Impact Reserves _ ($0) 56,450) 191�r636) ($56„450) ($363,333� Project Funds for projects previously approved but not completed by year-end. (171,697) ( � pproptjateq from Siorrnwater Reserves ($43``}} 250 ( 175'993) ($610,243) Appropriated from Air ort Deserves --- p - --- -- --- $92,$13 - - �- - - --- - -- �$3.36d) ($96.1�7) ------------------------------------ Si n/Landscaping Grants „ $40,000 $31,951 $71,951 U /i2 h22 Adjusts for Grants approved by Appropriated from CRA Reserves_______________________($0)________($31,951)_____ .._______________ R&M Operating Equ)pment ($0) $19,100 $19,100 10/25/23 Approved replacement of one pole Appropriation from_Golf Neserves_______________________($0) _______($19,100)______ ($191100) -at the Golf Course Driving Range__________ Improvements Other Than Buildings $0 $100 000 $100.000 10/25/23 Approved FIND Grant and 1=IND Grant ($0) ($50,000) ($50,000) matching funds for Marine Law Enforcement Pontributions and _Donations ($0) ($50,000) _-Facility Runway 05-23 Rehabilitation $0 $292,345 $292,345 FAA Grant bOT Grant ($0) $0 ($263,109) $14,618 ($263� 109) 12/13/23 Approved additional grant funding $14,61$ for the Runway 05-23 Rehabilitation project. Appropriation from DST Reserves ($4,756,742) ($14,618) S$4,771,360) ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After Account Change Adjustment Change Reason for R&M Buildings it iios from R &R Account rn$92 950 $3,940 $96,890 Utilized R&R Account for roof repairs at the I ($0) ($.3,940) ($3,940) Yacht Club. ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Senior Center Carpeting 11,560 $690 $12,250 Adjustment to increase Project using the Contractual Services $2,043,500 $2,030,050 Facilities Maintenance budget. _______________________ Appropriated from General Reserves ___________($690)__ ($303,879) $6,667 „ ($301,152) Adjustment to closeout Senior Center Roof I Senior Center Roof $56,682 ($6,667) $50,015 project. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT FIRST QUARTER FOR YEAR ENDING SEPTEMBER 30, 2024 SUMMARY GENERAL FUND RECEIVED 41.9% OF BUDGETED REVENUE AND EXPENDITURES WERE 26.1% OF BUDGETED AMOUNTS FOR THE YEAR. REVENUE WAS HIGH DUE TO PAYMENTS FOR AD VALOREM TAXES. GENERAL FUND SUMMARY Budget YTO % Beginning Balance $ $ 9,939,988 Ad Valorem Taxes 6,460,718 5,648,142 87.4% Franchise Fees 1,851,500 332,646 18.0% Utility Taxes 3,621,900 556,246 15.401° Intergovemmental 4,076,638 419,033 10.3/6 Charges for Service 834,439 189,815 22.7% Licenses and Other 748,450 220,145 29.4% Total Revenues $ 17,593,645 $ 7,366,027 41.9% From Fund Balance 301,152 0.0% Total Sources S 17,894,797 S 7,366,027 41.2% City Council $ 75,895 $ 13,941 18.4% City Manager 342,675 73,299 21.4% City Clerk 358,215 116,519 32.5% City Attorney 252,880 50,369 19.9% Admin Services 735,002 141,256 19.2% MIS Division 678,425 178,063 26.2% Human Resources 288,670 47,946 16.6% Police Department 8,080,775 2,291,253 28.4% Roads and Garage 1,742,990 352,228 20.2% Public Facilities 850,215 227,629 26.8% Parks 1,406,860 278,777 19.8% Cemetery 190,375 38,171 20.1% Community Development 821,365 100,363 12.2% Non -Departmental 2,070,455 765,174 37.0% Total Expenditures $ 17,894,797 $ 4,674,988 26.1% Unappropriated nla Total Uses $ 17,894,797 $ 4,674,988 26.1% Ending Unappropriated Fund Balance $ 12,631,027 WE PREVIOUSLY RECEIVED ALL OF THE AMERICAN RESCUE PLAN ACT FUNDING AND THE CITY COUNCIL HAS AGREED TO APPLY THOSE FUNDS TO THE ITEMS LISTED. AMERICAN RESCUE PLAN ACT FUND Budget YTD % Beginning Fund Balance $ $ $907,232 ARPAGrant - nla Interest 7,174 16,758 233.6% Total Revenues $ 7,174 $ 16,758 233.6% From Fund Balance 2,907,232 0.0°% Total Sources $ 2,914,406 $ 2,923,990 100.3% Gardenia Ditch $ 678,110 $ 0.0°% Roadwork 2,119,000 0.0°% Schumann Drive 36,524 0.0% Interest Expenditures 80,772 0.0°% Total Uses $ 2,914,406 $ 0.0% 9130/24 Ending Available Funds $ - $ 2,923,990 1 General Fund Revenue lAdps!edBudget Veartol)ate 5.000 4,000 " 3,000 2,000 r,0oo F General Fund Expenditure ®Adjusted Budget Mearto Date $6,500 5,500 Lp 4,500 Fj3,500 $2,500 $ 500 $� I � L sao t� IIIIIIV ti. L � $Isool c�"'"'di=-6 _ e's . _ o- "< �. ey�. �.- 9 "•.O Gdo taGn`1Gpp�dm9e� �L, .01 Le Gat° 9c.Fo Q e �\matte e\ 0*14 00 0: '61cp \s a�F Ga0 dba e�da° 06peA G FUND BALANCE USES FOR GENERAL FUND ARE SHOWN BELOW. PROJECTED CHANGES TO YEAR END ANTICIPATE THAT RESERVES WILL BE MAINTAINER SLIGHTLY HIGHER THAN PROJECTED WHEN PREPARING THE FY 2024 BUDGET. GENERAL FUND BALANCE POrEWAST Fund Balance R&R Account Beginning Reserves 10101123 $ 9,664,988 $ 275,000 Year to Date Revenue 6,874,188 Fund BalancelR&R Changes to Date: Purchases Not Received (86,190) Unfinished 2023Projects (217,689) Closed Senior Center Roofing 6,667 Roof Repairs at Yacht Club (3,940) Year to Date Uses $ (297,212) $ (3,940) Other Expenditures (4,373,836) Current Reserves $ 11,868,128 $ 271,060 Expected Changes to Year End: Additional Revenues 10,719,457 - Additional Expenditures (13,219,809) Ending Reserves $ 9,367,776 $ 271,060 Adjust R&R to $275,000 (3,940) 3,940 Adjusted Reserves $ 9,363,836 $ 275,000 Assigned Funds * (1,006,025) - Employee Final Payouts (390,000) Net Unassigned Reserves $ 7,967,811 $ 2150"o Total Ending Reserves $ 8,242:811 Projected in 2024 Budget $ 8,136,098 * Assigned Funds include Inventories, Prepaids PD Deposits & Golf Course Loan. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT FIRST QUARTER FOR YEAR ENDING SEPTEMBER 30, 2024 SUMMARY A MAJOR PORTION OF BUDGETED STORMWATER FEES WERE GOLF COURSE REVENUES CONTINUED TO BE FAVORABLE RECEIVED IN THE FIRST QUARTER. PROJECTED CHANGES DUE TO HIGH LEVELS OF PLAY. BUNKER RENOVATIONS TO YEAR END ANTICIPATE THAT RESERVES WILL BE AND THE GENERAL FUND PAYMENT WILL CAUSE MAINTAINED SLIGHTLY HIGHER THAN PROJECTED WHEN ANTICIPATED RESERVES TO BE LESS THAN PROJECTED PREPARING THE FY 2024 BUDGET. WHEN PREPARING THE FY 2024 BUDGET. STORMWATER FUND SUMMARY Budget YTD % Beginning Fund Balance $ • $ 1,970,245 Stormwater Fees 1,926,000 1,693,399 87.9°% Interest and Other 401583 13��756 33.9% Total Revenues $ 1,966,583 $ 1,707,155 86.8% From Fund Balance 610 43 0.0% Total Sources $ 2,576,, $ 3,677,400 142.7% Operating Expenditures $ 2,213,354 $ 489,007 22.1% Capital Outlay 22,479 18,850 83.9% Transfer to Capital Projects 4R,993 320 0.1 % Total Uses 2,14,126 $ 5081177 19,7°% Ending Fund Balance $ 3,169,223 Expected Change to Year End; Additional Revenues 259,428 Additional Expenditures (1,724,347) Additional Capital Outlay (3,629) Transfers to Capital Projects 140,673 9130124 Ending Available Funds $ 1,360,002 Projected in 2024 Budget $ 1,235,136 PROJECTED CHANGES TO YEAR END ANTICIPATE THAT RESERVES WILL BE HIGHER THAN PROJECTED WHEN PREPARING THE FY 2024 BUDGET. AIRPORT FUND SUMMARY Budget YTD % Beginning Resources $ $ 603,203 Rents 662,635 171,441 25.9% FEMA1State Reimbursements - 11,938 n1a Investment Income 10,750 3,625 33.7% Miscellaneous 85,185 0.0°% Total Revenues 758,570 187,004 24.7°% From Fund Balance 96177 nla I Total Sources $ 854,747 $ 790,207 Operating Expenses $ 697,883 $ 190,718 27.3% DST Fund Loans 38,500 0.0°% Capital Outlay 115,000 0.0% Transfers for Projects 3,364 0.0% Total Uses $ 854,747 $ 190,718 22.3% 9130124 Ending Resources $ 599,489 Expected Change to Year End: Additional Revenues 571,566 Addditional Uses (664,029) 9/30123 Ending Resources $ 507,026 Projected in 2024 Budget $ 458,005 GOLF FUND SUMMARY Budget YTD % Beginning Resources $ $ 6,091 Charges for Service 1,830,985 539,507 29.5% Rent 30,000 7,725 25.8% Miscellaneous 47,460 25,256 53.2% Total Revenues 1,908� 445 572� 488 30.0°% Pro Shop Sales 1�5,000 30,604 24.5°/n Pro Shop Purchases (95,000) (30,947 32.6% Sales vs. Cost of Sales 30,000 (3431 -1.1°% From Reserves - Range Pole 19,100 nla Total Sources $ 1,957,545 $ 5'18,236 29.5% Operating Expenses $ 1,719,813 $ 406,108 23.6% Equipment 42,300 2,866 6.8% Bunker Renovations 50,000 0.0% Range Pole 19,100 19,100 100.0% Total Operating Expense 1,831,213 428,0'14 23.4'% Addition to Reserves 8,934 nla General Fund Payment 80,000 nla Building Fund Payment 37,398 9,350 25.0% Total Uses 1,957,545 $ 437,424 22.390 Total Ending Resources $ 146,903 Expected Change to Year End: Additional Sources 1,379,309 Additional Uses (1,520,121) 9130124 Ending Resources $ 6,091 Projected in 2024 Budget $ 126,677 BUILDING FUND RESOURCES EXCLUDE THE LOANS AND ADVANCES OF $1,112,843 MADE TO THE GOLF COURSE. BUILDING FUND SUMMARY Budget YTD % Beginning Resources $ $ 1,448,384 Licenses and Permits 1,044,150 286,949 27.5% Charges for Service 22,500 4,503 20.0% Fines and Forfeits 5,500 300 5.5% Miscellaneous 40,000 10,563 26.4% Golf Fund Loan Payments 37,398 9,350 25.0% Total Revenues 1,149,548 311,665 27.1% From Fund Balance 227,111 nla Total Sources 1,376,659 311,665 22.6°% Operating Expenses $ 1,346,659 $ 268,524 19.9% Capital Outlay 30,000 0.0% Total Uses $ 1,376,659 $ 268,524 19.5% 9/30124 Ending Resources $ 1,491,525 Expected Change to Year End: Additional Revenues 837,883 Additional Uses (1,108,135) 9130123 Ending Resources $ 1,221,273 Projected in 2024 Budget $ 1,442,693 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/23 2020/2021 2021/2022 2022/2023 2023/2024 2023/2024 2023/2024 1st QTR list QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GENERALFUND TAXES -4,702,197.15 -4,753,759.15 -5,247,799.89 -6,537,032.78 -11,934,118.00 54.78% LICENSES & PERMITS -82,892.72 -76,771.44 -77,664.37 -81,182.05 -184,400.00 44.02% INTERGVT'L REVENUE -473,357.77 -648,840.80 -375,113.79 -419,033.18 -4,076,638.00 10.28% CHARGES FOR SERVICE -166,514.47 -183,905.65 -159,642.75 -189,815.40 -834,439.00 22.75% FINES AND FORFEITS -7,750.76 -13,583.83 -36,390.48 -15,615.40 -67,050.00 23.29% MISC. REVENUE -43,715.75 -83,252.85 -113,735.32 -123,385.93 -417,000.00 29.59% TRANSFERS IN -37,500.00 0.00 0.00 0.00 -80,000.00 0.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -301,152.00 0.00% GENERAL FUND REVENUE -5,513,928.62 -5,760,113.72 -6,010,346.60 -7,366,064.74 -17,894,797.00 41.16% CITY COUNCIL 12,427.42 11,842.55 12,541.72 13,940.98 75,895.00 18.37% CITY MANAGER 66,691.81 70,643.54 66,207.22 73,299.40 342,675.00 21.39% CITY CLERK 56,481.50 106,987.18 64,448.60 116,518.58 358,215.00 32.53% LEGAL 40,173.35 43,833.16 51,094.86 50,368.83 252,880.00 19.92% ADMINISTRATIVE SERVICES 136,226.86 150,437.51 133,423.24 141,255.66 735,002.00 19.22% M.I.S. DIVISION 133,813.11 155,772.50 167,324.81 178,062.88 678,425.00 26.25% HUMAN RESOURCES 0.00 0.00 0.00 47,946.21 288,670.00 16.61% POLICE DEPARTMENT 2,000,721.99 2,258,814.40 1,313,930.48 2,291,253.21 8,080,775.00 28.35% ROADS AND DRAINAGE 224,255.14 208,342.46 218,608.00 292,351.34 1,418,815.00 20.61% CENTRAL GARAGE 53,335.22 53,260.40 54,007.24 59,876.75 324,175.00 18.47% FACILITIES MAINTENANCE 146,043.68 155,913.36 168,311.41 227,628.60 850,215.00 26.77% PARKS/RECREATION 225,337.83 271,825.57 268,958.64 278,776.96 1,406,860.00 19.82% CEMETERY 42,038.31 34,842.59 35,274.15 38,171.47 190,375.00 20.05% COMMUNITY DEVELOPMENT 111,035.95 108,643.88 88,111.78 100,362.53 821,365.00 12.22% NON -DEPARTMENTAL 511,587.43 494,286.82 585,500.31 765,174.09 2,070,455.00 36.96% GENERAL FUND EXPENDITURES 3,760,169.60 4,125,445.92 3,227,742.46 4,674,987.49 17,894,797.00 26.12% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/23 2020/2021 2021/2022 2022/2023 2023/2024 2022/2023 202212023 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET AMERICAN RESCUE PLAN ACT MISC. REVENUE 0.00 -909.20 -14,653.95 16,758.00 7,174.00 233.59% FROM FUND BALANCE 0.00 0.00 2,869,473.00 0.00 2,907,232.00 0.00% ARPA FUND REVENUE 0.00 -909.20 2,854,819.05 16,758.00 2,914,406.00 0.58% CAPITAL OUTLAY 0.00 0.00 4,853.00 0.00 2,914,406.00 0.00% ARPA FUND EXPENDITURES 0.00 0.00 4,853.00 0.00 2,914,406.00 0.00% LOCAL OPTION GAS TAX TAXES -123,685.18 -132,947.01 -67,547.19 -80,381.76 -763,830.00 10.52% INTERGVT'L REVENUE 0.00 0.00 0.00 0.00 -15,413.00 0.00% MISC. REVENUE -209.04 -158.71 -3,682.83 -8,281.27 73,238.00 255.75% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -941,800.00 0.00% LOGT FUND REVENUE -123,894.22 -133,105.72 -71,230.02 -88,663.03 -1,724,281.00 5.14% OPERATING EXPENSES 0.00 0.00 0.00 0.00 5,901.00 0.00% CAPITAL OUTLAY 0.00 4,870.00 0.00 0.00 0.00 0.00% DEBT SERVICE 121,781.20 121,472.60 122,173.70 0.00 0.00 0.00% TRANSFERS OUT 46,581.00 12,723.51 1,800.00 0.00 1,475,223.00 0.00% TO FUND BALANCE 0.00 0.00 0.00 0.00 243,157.00 0.00% LOGT FUND EXPENDITURES 168,362.20 139,066.11 123,973.70 0.00 1,724,281.00 0.00% DISCRETIONARY SALES TAX TAXES -514,958.87 -575,268.60 -304,707.00 -315,561.76 -5,120,145.00 6.16% MISC. REVENUE -3,464.96 -2,565.65 -11,757.91 -26,168.92 -32,914.00 79.51% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -4,771,360.00 0.00% DST FUND REVENUE -518,423.83 -577,834.25 -316,464.91 -341,730.68 -9,924,419.00 3.44% CAPITAL OUTLAY 0.00 7,151.27 0.00 0.00 0.00 0.00% TRANSFERS OUT 175,370.04 1,947,243.56 710,248.12 361,908.63 9,262,595.00 3.91% TO FUND BALANCES 0.00 0.00 0.00 0.00 661,824.00 0.00% DST FUND EXPENDITURES 175,370.04 1,954,394.83 710,248.12 361,908.63 9,924,419.00 3.65% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -9,310.01 -9,355.66 -12,769.34 -17,859.19 -28,450.00 62.77% TRANSFERS IN -457,671.66 -385,664.86 -391,770.36 -471,967.34 -471,765.00 100.04% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -88,401.00 0.00% RRD REVENUE -466,981.67 -395,020.52 -404,539.70 -489,826.53 -588,616.00 83.22% OPERATING EXPENSES 66,876.34 83,175.66 59,781.19 45,769.28 271,370.00 16.87% GRANTS AND AIDS 0.00 0.00 0.00 0.00 71,951.00 0.00% TRANSFERS OUT 54,130.99 0.00 0.00 0.00 116,450.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 128,845.00 0.00% RRD EXPENDITURES 121,007.33 83,175.66 59,781.19 45,769.28 588,616.00 7.78% PARKING IN LIEU OF FUND MISC. REVENUE -2,546.68 -1,051.81 -1,894.83 -2,533.35 -4,315.00 58.71% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% PARKING IN LIEU REVENUE -2,546.68 -1,051.81 -1,894.83 -2,533.35 -4,315.00 58.71% TO FUND BALANCES 0.00 0.00 0.00 0.00 4,315.00 0.00% PARKING IN LIEU EXPENDITURES 0.00 0.00 0.00 0.00 4,315.00 0.00% RECREATION IMPACT FEE FUND MISC. REVENUE FROM FUND BALANCES REC. IMPACT FEE REVENUE TRANSFERS OUT TO FUND BALANCES REC. IMPACT FEE EXPENDITURES STORMWATER UTILITY FUND MISC. REVENUE FROM FUND BALANCES STORMWATER FUND REVENUE PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TRANSFERS OUT STORMWATER EXPENDITURES LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS MISC. REVENUE FORFEITURES FUND REVENUE OPERATING EXPENSES TO FUND BALANCES FORFEITURES EXPENDITURES STORMWATER DEBT SERVICE FUND MISC. REVENUE TRANSFERSIN STORMWATER DEBT REVENUE DEBT SERVICE STORMWATER DEBT EXPENDITURES CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/23 2020/2021 2021/2022 2022/2023 2023/2024 2023/2024 2023/2024 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET -30,647.13 -42,403.98 -36,182.73 -43,849.95 -198,303.00 22.11% 0.00 0.00 0.00 0.00 -363,333.00 0.00% -30,647.13 -42,403.98 -36,182.73 -43,849.95 -561,636.00 7.81 % 28,222.01 1,897.60 0.00 400,953.70 561,636.00 71.39% 0.00 0.00 0.00 0.00 0.00 0.00% 28,222.01 1,897.60 0.00 400,953.70 561,636.00 71.39% -1,646,229.95 -1,683,714.25 -1,683,587.09 -1,707,154.75 -1,966,583.00 86.81% 0.00 0.00 0.00 0.00 -610,243.00 0.00% -1,646,229.95 -1,683,714.25 -1,683,587.09 -1,707,164.75 -2,576,826.00 66.25% 166,397.29 179,850.96 178,814.58 211,115.39 971,620.00 21.73% 143,735.69 146,994.64 239,113.96 277,891.65 1,241,734.00 22.38% 30,091.48 21,257.49 0.00 18,849.79 22,479.00 83.86% 0.00 7,362.50 80,665.15 320.00 340,993.00 0.09% 340,224.46 355,465.59 498,593.69 508,176.83 2,576,826.00 19.72% 0.00 0.00 0.00 -50.00 -150.00 33.33% -18.27 -10.59 -271.09 -304.55 -1,150.00 26.48% -18.27 -10.59 -271.09 -354.55 -1,300.00 27.27% 1,500.00 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00 0.00 1,300.00 0.00% 1,500.00 0.00 0.00 0.00 1,300.00 0.00% -131.98 -133.60 0.00 0.00 0.00 0.00% -100,240.26 -58,350.75 0.00 0.00 0.00 0.00% -100,372.24 -58,484.35 0.00 0.00 0.00 0.00% 6,764.30 3,416.75 0.00 0.00 0.00 0.00% 6,764.30 3,416.75 0.00 0.00 0.00 0.00% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/23 2020/2021 2021/2022 2022/2023 2023/2024 2023/2024 2023/2024 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GOLF COURSE FUND CHARGES FOR SERVICE -396,778.55 -522,852.04 -580,578.48 -578,179.26 -1,890,985.00 30.58% MISC. REVENUE -10,973.03 -10,658.01 -13,713.99 -25,256.36 -47,460.00 53.22% TRANSFERS IN 0.00 0.00 0.00 0.00 -19,100.00 0.00% GOLF COURSE FUND REVENUE -407,751.58 -533,510.05 -594,292.47 -603,435.62 -1,957,546.00 30.83% PERSONAL SERVICES 68,234.57 73,520.97 55,710.60 66,160.64 341,635.00 19.37% OPERATING EXPENSES 98,685.32 103,721.33 120,058.20 159,288.98 488,909.00 32.58% CAPITAL OUTLAY 0.00 0.00 21,097.06 2,866.00 42,300.00 6.78% TRANSFERS OUT 9,591.51 9,021.24 9,052.26 9,349.50 117,398.00 7.96% TO FUND BALANCE 0.00 0.00 0.00 0.00 8,934.00 0.00% TOTAL ADMINISTRATION 176,611.40 186,263.54 205,918.12 237,665.12 999,176.00 23.79% OPERATING EXPENSES 96,238.39 146,596.63 167,933.01 166,956.52 708,515.00 23.56% CAPITAL OUTLAY 13,429.00 0.00 0.00 0.00 50,000.00 0.00% TOTAL MAINTENANCE 109,667.39 146,596.63 167,933.01 166,956.52 758,515.00 22.01% PERSONAL SERVICES 22,653.59 33,638.71 32,370.64 36,210.32 167,160.00 21.66% OPERATING EXPENSES 378.10 1,248.56 5,043.02 8,439.32 32,694.00 25.81% DEBT SERVICE 23,496.00 18,796.80 0.00 0.00 0.00 0.00% TOTAL GOLF COURSE CARTS 46,527.69 53,684.07 37,413.66 44,649.64 199,854.00 22.34% GOLF COURSE FUND EXPENDITURES 332,706.48 386,544.24 411,264.79 449,271.28 1,957,545.00 22.95% AIRPORT FUND LEASE REVENUE -145,316.77 -155,910.79 -170,065.06 -160,736.74 -662,635.00 24.26% MISC. REVENUE -21.132.38 -27,006.77 -24,051.83 -26,267.62 -95,935.00 27.38% TRANSFERS IN 0.00 0.00 0.00 0.00 -96,177.00 0.00% AIRPORT REVENUE -166,449.15 -182,917.56 -194,116.89 -187,004.36 -854,747.00 21.88% PERSONAL SERVICES 17,311.06 23,734.14 41,998.87 44,889.29 206,415.00 21.75% OPERATING EXPENSES 98,185.51 116,839.18 109,205.23 145,829.04 491,468.00 29.67% CAPITAL OUTLAY 4,255.00 0.00 0.00 0.00 115,000.00 0.00% DEBT SERVICE 0.00 0.00 0.00 0.00 38,500.00 0.00% TRANSFERS OUT 37,500.00 0.00 0.00 0.00 3,364.00 0.00% AIRPORT ADMINISTRATION 157,251.57 140,573.32 151,204.10 190,718.33 854,747.00 22.31% BUILDING FUND LICENSES & PERMITS -226,676.31 -297,023.73 -250,442.06 -286,949.10 -1,044,150.00 27.48% CHARGES FOR SERVICE -7,131.00 -11,292.30 -5,161.70 -4,503.00 -22,500.00 20.01% FINES AND FORFEITS -1,350.00 -750.00 -1,825.00 -300.00 -5,500.00 5.45% MISC. REVENUE -1,217.54 -1,729.57 -10,687.18 -10,563.46 -40,000.00 26.41% TRANSFERS IN -9,591.51 -9,021.24 -9,052.26 -9,349.50 -37,398.00 25.00% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -227,111.00 0.00% BUILDING REVENUES -245,966.36 -319,816.84 -277,168.20 -311,665.06 -1,376,659.00 22.64% PERSONAL SERVICES 142,194.95 168,492.70 156,201.10 212,800.64 1,104,265.00 19.27% OPERATING EXPENSES 51,222.48 46,300.52 54,892.11 55,722.52 242,394.00 22.99% CAPITAL OUTLAY 22,828.00 0.00 0.00 0.00 30,000.00 0.00% BUILDING EXPENDITURES 216,245.43 214,793.22 211,093.21 268,523.16 1,376,659.00 19.51% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31/23 2020/2021 2021/2022 2022/2023 2023/2024 2023/2024 2023/2024 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET CITY COUNCIL PERSONAL SERVICES 5,693.90 5,691.16 5,687.20 5,686.90 22,725.00 25.02% OPERATING EXPENSES 6,733.52 6,151.39 6,854.52 8,254.08 53,170.00 15.52% TOTAL 12,427.42 11,842.55 12,541.72 13,940.98 75,895.00 18.37% CITY MANAGER PERSONAL SERVICES 63,153.17 66,452.01 63,273.95 70,724.62 325,450.00 21.73% OPERATING EXPENSES 3,538.64 4,191.53 2,933.27 2,574.78 17,225.00 14.95% TOTAL 66,691.81 70,643.54 66,207.22 73,299.40 342,675.00 21.39% CITY CLERK PERSONAL SERVICES 42,473.57 44,900.64 39,891.36 41,915.54 264,485.00 15.85% OPERATING EXPENSES 14,007.93 62,086.54 24,557.24 74,603.04 93,730.00 79.59% TOTAL 56,481.50 106,987.18 64,448.60 116,518.58 358,215.00 32.53% LEGAL PERSONAL SERVICES 37,593.31 41,140.11 40,747.71 44,968.80 205,775.00 21.85% OPERATING EXPENSES 2,580.04 2,693.05 10,347.15 5,400.03 47,105.00 11.46% TOTAL 40,173.35 43,833.16 51,094.86 50,368.83 252,880.00 19.92% ADMINISTRATIVE SERVICES PERSONAL SERVICES 120,400.78 137,632.94 123,082.23 114,270.16 595,440.00 19.19% OPERATING EXPENSES 15,826.08 12,804.57 10,341.01 26,985.50 139,562.00 19.34% TOTAL 136,226.86 150,437.51 133,423.24 141,255.66 735,002.00 19.22% M.I.S. DIVISION PERSONAL SERVICES 78,146.26 87,180.70 81,493.50 99,262.62 463,700.00 21.41% OPERATING EXPENSES 55,666.85 68,591.80 85,831.31 78,800.26 214,725.00 36.70% TOTAL 133,813.11 155,772.50 167,324.81 178,062.88 678,425.00 26.25% HUMAN RESOURCES PERSONAL SERVICES 0.00 0.00 0.00 41,025.13 205,545.00 19.96% OPERATING EXPENSES 0.00 0.00 0.00 6,921.08 83,125.00 8.33% TOTAL 0.00 0.00 0.00 47,946.21 288,670.00 16.61% POLICE ADMINISTRATION PERSONAL SERVICES 222,192.40 238,031.61 134,039.87 239,815.19 839,700.00 28,56% OPERATING EXPENSES 52,442.11 31,552.51 26,188.41 41,558.84 138,724.00 29.96% TOTAL 274,634.51 269,584.12 160,228.28 281,374.03 978,424.00 28.76% POLICE PATROL PERSONAL SERVICES 1,146,184.46 1,281,798.11 665,257.91 1,308,937.57 4,088,225.00 32.02% OPERATING EXPENSES 39,793.30 61,355.70 79,631.14 72,213.45 382,751.00 18.87% CAPITAL OUTLAY 0.00 13,065.09 9,790.00 20,208.20 29,260.00 69.06% TOTAL 1,185,977.76 1,356,218.90 754,679.05 1,401,359.22 4,500,236.00 31.14% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 42,092.95 45,487.87 28,186.72 34,029.90 200,180.00 17.00% OPERATING EXPENSES 3,639.86 4,230.66 3,657.66 4,369.74 20,205.00 21.63% TOTAL 45,732.81 49,718.53 31,844.38 38,399.64 220,385.00 17.42% POLICE INVESTIGATIONS PERSONAL SERVICES 326,657.88 374,823.72 193,702.89 372,411.94 1,336,390.00 27.87% OPERATING EXPENSES 36,476.95 40,533.98 35,347.34 36,922.55 170,325.00 21.68% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 11,500.00 0.00% TOTAL 363,134.83 415,357.70 229,050.23 409,334.49 1,518,215.00 26.96% POLICE COMMUNICATIONS PERSONAL SERVICES 129,814.71 164,141.74 135,800.57 158,307.97 847,425.00 18.68% OPERATING EXPENSES 1,427.37 3,793.41 2,327.97 2,477.86 16,090.00 15.40% TOTAL 131,242.08 167,935.15 138,128.54 160,785.83 863,515.00 18.62% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31/23 2020/2021 202112022 202212023 2023/2024 202312024 2023/2024 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET ROADS AND DRAINAGE PERSONAL SERVICES 150,889.91 119,266.65 143,479.73 161,713.86 795,260.00 20.33% OPERATING EXPENSES 70,463.24 88,095.81 75,128.27 87,483.68 473,800.00 18.46% CAPITAL OUTLAY 2,901.99 980.00 0.00 43,153.80 149,755.00 28.82% TOTAL 224,255.14 208,342.46 218,608.00 292,351.34 1,418,816.00 20.61% CENTRAL GARAGE PERSONAL SERVICES 46,405.85 48,930.14 46,539.74 51,682.42 290,245.00 17.81% OPERATING EXPENSES 6,929.37 4,330.26 7,467.50 8,194.33 33,930.00 24.15% TOTAL 53,335.22 53,260.40 54,007.24 59,876.75 324,175.00 18.47% FACILITIES MAINTENANCE PERSONAL SERVICES 70,073.14 72,760.18 47,243.95 68,415.77 301,945.00 22.66% OPERATING EXPENSES 65,570.54 77,919.74 121,067.46 106,857.85 468,270.00 22.61% CAPITAL OUTLAY 10,400.00 5,233.44 0.00 53,354.98 80,000.00 66.69% TOTAL 146,043.68 155,913.36 168,311.41 227,628.60 850,215.00 26.77% PARKSIRECREATION PERSONAL SERVICES 172,160.28 200,533.59 178,973.05 192,871.00 1,068,650.00 18.22% OPERATING EXPENSES 53,177.55 71,291.98 58,110.10 68,714.81 310,210.00 22.15% CAPITAL OUTLAY 0.00 0.00 31,875.49 17,191.15 38,000.00 45.24% TOTAL 225,337.83 271,825.57 268,958.64 278,776.96 1,406,860.00 19.82% CEMETERY PERSONAL SERVICES 37,203.93 29,572.26 29,401.57 33,320.82 145,315.00 22.93% OPERATING EXPENSES 4,834.38 5,270.33 5,872.58 4,850.65 45,060.00 10.76% CEMETERY 42,038.31 34,842.59 35,274.15 38,171.47 190,375.00 20.05% COMMUNITY DEVELOPMENT PERSONAL SERVICES 101,141.97 96,974.51 85,209.36 96,597.65 622,405.00 15.52% OPERATING EXPENSES 9,893.98 11,669.37 2,902.42 3,764.88 110,460.00 3.41% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 88,500.00 0.00% TOTAL 111,035.95 108,643.88 88,111.78 100,362.53 821,365.00 12.22% NON -DEPARTMENTAL PERSONAL SERVICES 58,227.31 78,844.51 68,065.11 77,345.39 608,765.00 12.71% OPERATING EXPENSES 453,360.12 415,442.31 480,736.49 618,786.57 1,064,509.00 58.13% TRANSFERS OUT 0.00 0.00 36,698.71 69,042.13 341,712.00 20.20% TO FUND BALANCE 0.00 0.00 0.00 0.00 55,469.00 0.00% NON -DEPARTMENTAL 511,587.43 494,286.82 585,500.31 765,174.09 2,070,455.00 36.96% ALL DEPARTMENTS PERSONAL SERVICES 2,850,505.78 3,134,162.45 2,110,076.42 3,213,303.25 13,217,625.00 24.31% OPERATING EXPENSES 896,361.83 972,004.94 1,039,301.84 1,258,733.98 3,882,976.00 32.42% CAPITAL OUTLAY 13,301.99 19,278.53 41,665.49 133,908.13 397,015.00 33.73% TRANSFERS OUT 0.00 0.00 36,698.71 69,042.13 341,712.00 20.20% TO FUND BALANCE 0.00 0.00 0.00 0.00 55,469.00 0.00% TOTAL GENERAL FUND 3,760,169.60 4,125,445.92 3,227,742.46 4,674,987.49 17,894,797.00 26.12% CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF DECEMBER 31, 2023 - PAGE 1 OF 2 Current Prior Project Budget Share Project Year Year Expenditures Percent Funds Number Descriotion Budget Sources in Thousands of S Budget Nnenditure Expenditures To Date Exnended Encumbrances Remaining FY2019 A1952 Construct Hangar D FDOT/DST/AP 1,800/450/67.2 TOTAL FY2020 A2007 CDBG Grant Program CDBG 643.3 TOTAL FY2021 A2161 Stormwater Master Plan DST/SW 350/350 TOTAL FY2022 A2220 Working Waterfront- Submerged L CRA 50 A2221 BSSC Baseball Backstops RIF 75 A2222 Playground Improvements RIF 104 A2224 Riverview Park Enhancements DON 4 A2230 Railroad Crossing Sidewalks LOGT/DST 100/90 A2231 Road Improvements ARPA 1,206 A2250 Construct (4) Square Hangars FDOT/DST 1,256/350 A2260 Swales/Driveways/Culverts SW 245 A2261 Concha Dam Replacement ARPA 700 A2263 Tulip Habitat Restoration IRLC/SW 4.8/18.5 A2264 Gardenia Ditch ARPA 750 A2265 Schumann Drive Box Culvert ARPA 44 TOTAL FY2023 A2301 Citywide Computers DST 76.1 A2303 Network Infrastructure DST 42.8 A2304 Backup System Update DST 42.9 A2306 PD Vehicles & Equip DST 491.7 A2308 CAD/RMS System DST 60.8 A2309 PD Armored Vehicle (Complete) DST 310 A2310 PD Generator Transfer Switch DST 200 A2312 Hurricane Ian FEMA 0 A2313 Hurricane Nicole FEMA 0 A2315 100th Anniversary Celebration DON/GF 13.1 / 83 A2318 Senior Center Roof (Complete) GF 56.8 A2319 Yacht Club Improvements GF 20 A2320 Swing/Bench Park RIF 35 A2321 Park Improvements RIF 16 A2322 Kiosk Signs CRA 15 A2324 Riverview Area Improvements DST 74 A2325 Coastal Resilience Plan Update DEP 120 A2327 Natural Landscaping/LID Demo GF 15 A2328 Strategic Plan GF 75 A2329 Senior Center Flooring GF 12.2 A2331 Bucket Truck DST 159 A2332 Brush Truck DST 122 A2333 Dump Truck DST 185 A2334 Sidewalk (Davita Dialysis) DST 200 A2335 Street Repaving LOGT 600 A2336 Street Reconstruction LOGT 250 A2339 PW Technology DST 7.7 A2351 Runway 05-23 Rehab FAA/FDOT/DST 3,330/185/185 A2352 Coronavirus Response Grant FAA 13 A2353 Hangar D Office Improvements FDOT/DON 320/80 A2360 Swales/Driveways/Culverts DST 150 A2362 Sliplining DST 329.8 A2363 Canal Restoration FEMA/DST 22,000/1,000 A2364 Stonecrop Drainage Improvements FEMA/DST 1,118/1,824 TOTAL 2,317,253 2,313,889 2,313,889 99.85% 42,139 (38,774) 2,317,253 2,313,889 2,313,889 99.85% $ 42,139 $ (38,774) 643,327 49,494 369,198 418,692 65.08% 1,800 222,835 643,327 49,494 369,198 418,692 65.08% $ 1,800 $ 222,835 700,000 - 648,400 648,400 92.63% 51,600 - 700,000 648,400 648,400 92.63% $ 51,600 $ - 50,000 8,550 8,550 17.10% - 41,450 75,000 - - 0.00% 75,000 104,026 67,759 36,241 104,000 99.97% 26 4,350 - - 0.00% - 4,350 190,000 - 8,200 8,200 4.32% 14,920 166,880 1,205,880 - - 0.00% - 1,205,880 1,605,895 120 120 0.01% - 1,605,775 244,695 320 106,533 106,853 43.67% 13,535 124,307 700,000 - - 0.00% - 700,000 23,291 341 9,119 9,460 40.62% 2,842 10,989 750,000 - 9,887 9,887 1.32% 3,756 736,357 44,120 7,596 7,596 17.22% 36,524 - 4,997,257 68,539 186,126 254,665 5.10% $ 71,577 $ 4,671,015 76,108 - 39,161 39,161 51.45% - 36,947 42,827 19,960 21,293 41,253 96.32% 1,574 42,890 9,968 31,121 41,089 95.80% - 1,801 491,700 66,744 - 66,744 13.57% 368,610 56,346 60,775 - 14,000 14,000 23.04% 46,775 310,000 380 309,619 309,999 100.00% 1 200,000 - 296 296 0.15% 164,250 35,454 - 56,386 56,386 0.00% - (56,386) - 24,086 24,086 0.00% (24,086) 96,100 29,031 12,945 41,976 43.68% 12,159 41,964 50,114 50,015 99 50,114 100.00% - (0) 20,000 2,606 13,553 16,160 80.80% 3,840 35,000 - - 0.00% 35,000 15,974 2,123 2,123 13.29% 13,851 15,000 - - 0A0% - 15,000 73,591 21,760 15,595 37,355 50.76% 32,245 3,991 120,000 22,742 16,283 39,024 32.52% 80,976 - 15,000 - - - 0.00% - 15,000 75,000 127 127 0.17% 74,873 12,250 6,125 6,125 50,00% 6,125 - 159,000 0.00% 158,219 781 122,000 121,543 121,543 99.63% - 457 185,000 - - 0.00% 184,500 500 200,000 0.00% 200,000 600,000 0.00% - 600,000 250,000 0.00% - 250,000 7,667 0.00% 5,044 2,623 3,699,990 19,231 31,122 50,353 1.36% 3,386,555 263,082 13,000 - 5,430 5,430 41.77% 2,321 5,249 400,000 - 0.00% 400,000 150,000 - - - 0.00% 150,000 329,786 17,300 49,061 66,361 20.12% 263,425 23,000,000 - - - 0.00% 23,000,000 2,941,591 - 160,894 160,894 5.47% 2,790,698 (0) 33,810,363 387,532 803,067 1,190,599 3.52% $ 7,181,702 $ 25,438,063 1 CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF DECEMBER 31, 2023 - PAGE 2 OF 2 Current Prior Project Budget Share Project Year Year Expenditures Percent Funds Number Description Budget Sources in Thousands of $ Budget ,,xnenditurc Expenditures To Date Expended Encumbrances Remaining FY2024 A2400 Server/Host Update DST 43.2 43,195 - - 0.00% - 43,195 A2401 Citywide Computers DST 45 45,000 11,161 11,161 24.80% 7,481 26,358 A2402 COSty Equipment DST 15 15,000 1,994 1,994 13.29% - 13,006 A2403 Network Infrastructure DST 30 30,000 - 0.00% 939 29,061 A2404 Core and Remote Switches DST 66.9 66,900 - - 0.00% 66,900 - A2405 Security Cameras DST 30 30,000 4,076 - 4,076 13.59% - 25,924 A2406 Sidewalk Assurance System DST 50 50,000 - - - 0.00°% 50,000 A2407 Cyber Security DST 27.3 27,280 0.00% 27,280 - A2408 PW Compound Firewall DST 75.2 75,180 0.00% 75,180 - A2409 PD Vehicles & Equip DST 641 640,931 0.00% 609,386 31,545 A2410 PD Body Worn & Vehicle Camerae DST 88.8 88,776 39,292 39,292 44.26% - 49,485 A2411 CAD/MS System DST 60.8 60,775 - - 0.00% 25,000 35,775 A2412 Air Conditioner Replacements DST 25 25,000 0.00% - 25,000 A2413 Sustainable Sebastian GF 10 10,000 0.00% 10,000 A2414 Cemetery Grounds Maintenance CTF 165 165,000 - 0.00% - 165,000 A2420 Friendship Park Baseball Field DST 25 25,000 434 0.00% 8,454 16,112 A2421 Playground Improvements RIF 350 350,000 331,132 434 0.12% - 18,868 A2422 Park Improvements RIF 20 20,000 2,063 331,132 1655.66% 17,937 A2423 Working Waterfront Expansion FIND/CRA 60 / 60 120,000 - 2,063 1.72% 120,000 A2424 Veterans Memorial Improvements GF 15 15,000 10,168 0.00% 4,832 A2425 N County Marine Law Enforcemer FIND/DON 50 / 50 100,000 - 10,168 10.17% 100,000 A2426 Grant - N County Marine Law Enf DON/GF 10.4 / 10.4 20,800 0.00% 20,800 A2427 Riverview Park Improvements DST 1500 1,500,000 - 0.00% 1,500,000 A2430 Street Repaving LOGT 533.4 533,423 - 0.00% - 533,423 A2431 Street Reconstruction DST 1780 1,790,163 47,299 145,701 8.18% 145,701 1,587,163 A2432 Sidewalk Replacement GF 75 75,000 - 0.00% 75,000 A2450 Reconstuct Alpha Apron FDOT/DST 1,000/250 1,250,000 4,804 4,804 0.39% 59,907 1,185,289 A2451 AP Security Trailer GF 0 - 1,776 1,776 0.00% 13,291 (15,067) A2452 AWOS System FDOT/DST 96/24 120,000 - - 0.00% 120,000 A2453 Design Taxiway Golf FDOT/DST 172.4/43.1 215,500 0.00% 215,500 A2460 SW Excavator DST 375 375,000 - 0.00% 374,128 872 A2461 SW Brush Truck DST 122 122,000 - - 0.00% 115,831 6,169 A2462 SW Backhoe DST 170 170,000 0,00% 146,430 23,570 A2463 SW Facility Pump DST 60 60,000 0.00% 60,000 A2464 Sliplining/Pipe Replacement SW 165 165,000 0.00% 134,745 30,255 A2465 SW Excavator DST 67 66,963 0.00% - 66,963 8,456,886 454,198 - 552,601 6.53% $ 1,810,653 $ 6,192,035 GRAND TOTAL 50,925,086 959,763 4,320,679 5,378,845 10.56% $ 9,159,470 $ 36,485,173 2 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2023 At December 31, 2023, the total of the City's cash and investments were $29,749,552.72. Of this, $25,030,788.04 was held in an interest bearing checking account at Seacoast National Bank, $4,158,273.25 was invested with the State Board of Administration and $558,491.43 is deposited with Florida Trust. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 4.70% for the Bank and 5.57% for the State Board. The average annualized return over the 3 months of this quarter from the deposit with Florida Trust was about 10.00%. This is expected to continue being positive in the coming quarters. Florida Trust is pool fund that deals in government securities averaging less than 2 year maturities. SEACOAST NATIONAL BANK CURRENT CASH BALANCE ALLOCATION BALANCE General Fund $ 6,446,991.35 American Rescue Plan Act 2,464,920.93 Local Option Gas Tax Fund 1,079,255.28 Discretionary Sales Tax Fund 3,593,799.03 Riverfront Redevelopment Fund 756,211.17 Panting In -Lieu -Of Fund Recreation Impact Fee Fund Stormwater Utility Fund Law Enforcement Forfeiture Fund Stormwater Series 2003 Debt Service Fund Capital Projects Fund Capital Improvements Fund Transportation Fund Stonnwater Projects Fund Golf Course Fund Airport Fund Airport Projects Fund Building Department Fund Cemetery Trust Fund Performance Deposits Fund Total Bank Balance Fund Making Loans GENERAL FUND: Due from Golf Course DISCRETIONARY SALES TAX: Due from Airport Fund Due from Airport Fund BUILDING FUND: Due from Golf Course Due from Golf Course $ Purpose 330,356.13 1,613,111.92 44,742.26 (147,336.23) 54,255.35 (0.10) (155,529.68) 37,002.06 474,512.08 89,192.30 1,483,208.19 576,871.24 90,750.00 18,832,313.28 Cash Flow Loan $285,000 Hangar A $267,511 Hangar B PERCENT 34.23% 13.09% 5.73% 19.08% 4.02% 0.00% 1.75% 8.57% 0.24% 0.00% -0.78% 0.29% 0.00% -0.83% 0,20% 2.52% 0.47% 7.88% 3.06% 0.48% 100.00 % STATE BOARD OF ADMINISTRATION (SBA) CURRENT INVESTMENT ALLOCATION BALANCE General Fund $ 1,223,219.77 American Rescue Plan Act 436,616.88 Local Option Gas Tax Fund 190,781.28 Discretionary Sales Tax Fund 633,952.88 Riverfrom Redevelopment Fund 133,544.22 Parking In -Lieu -Of Fund 97,432.74 Recreation Impact Fee Fund 58,165,13 Stonnwater Utility Fund 283,575.77 Law Enforcement Forfeiture Fund 7,910.90 Stormwater Series 2003 Debt Service Fund Capital Projects Fund Capital Improvements Fund Transportation Fund Stormwater Projects Fund Golf Course Fund Airport Fund Airport Projects Fund Building Department Fund Cemetery Trust Fund Performance Deposits Fund Total SBA Balance INTERFUND LOANS REPORT $700,000 Irrigation $559,684 Other Repairs 111,134.75 83,632.76 261,602.66 577,719.78 2,340.00 $ 4,101,628.52 10/01/23 Scheduled Balance at Balance Payments 09/30/2024 Remarks/Terms PERCENT 29.82% 10.64% 4.65% 15.46% 3.26% 2.38° o 1.42 % 6.91 % 0.19% 0.00% 0.00% 0.00% 0.00% 0.00% 2.71 % 2.04% 0.00% 6.38% 14.09% 0.06% 100.00 % $465,000 $80,000 1 $3 ..... 85,000 Pay $35K/Year or More. $245,299 $10,188 $235,111 5 Years @ 3%, Then 4% for 25 Years. Final in 2038 $218,969 $8,858 $210,111 5 Years @ 3%, Then 4% for 25 Years. Final in 2041. $521,094 $32,386 $488,708 Each 5 Years to T-Bond Minus 1%. Final in 2038. $559,684 None $559,684 Pay When Possible, Maybe After $700,000 is paid. ancr HOME OF PELICAN ISLAND To: Mayor and City Council Thru: Brian Benton, City Manager From: Kenneth W. Killgore, Finance Director Date: July 7, 2024 Re: Fiscal Year 2024 1" Quarter Accomplishments The following are the ls` Quarter Accomplishments for City Departments as assembled and edited by the Finance Department for the three months ended December 31, 2023. CITY CLERK Legislative Suuuort Matters • City Clerk prepared agenda, attended/recorded three Regular City Council meetings • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed • One ordinance was adopted by Council • Eight resolutions were adopted by Council • Two proclamations were prepared • Three certificates of achievement were prepared • Provided monthly City calendars and revisions to Council, city staff and press • Placed one special assessment newspaper ad (4x) in Press JournalCity Clerk prepared agenda, attended/recorded six Regular City Council meetings, one special meeting Records Management Program • Responded to 28 public records requests • 104 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor documents, maps & surveys of Airport, Cemetery, Facility Buildings, Golf Course, Land Use, Stormwater, Streets & Working Waterfront & Water & Sewer Franchise Documents imported to Laserfiche for permanent record • Continued to add Maps & Survey to index with its location in the vault as well as in Laserfiche • Transferred and documented eight bid records for storage • Updated inventory log for two new vehicles Election Matters • Received and filed campaign treasurer's reports • Conducted seven Canvassing Board meetings • Administered oath to three Council Members • Updated and distributed regional committee member information to respective committee staff Cite Board Matters • Noticed vacancies, prepared one board appointment, updated Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded one CRA meeting within Council Meeting • City Clerk prepared agenda, attended/recorded one BOA meeting within Council Meeting • Records Specialist published all scanned City board packets to City website and Laserfiche and provided to press and Council • Coordinated board/committee meeting minutes between staff and technical writer • City Clerk placed one CRA advertisement • Dissolved Centennial Task Force to start planning activities for the event • City Clerk and Records Specialist assisted with the Centennial magazine articles and photo layout Cemeter%, Matters • Certificates of Interment Rights issued for 14 locations for a total of $32,700. • Scanned all cemetery records as sold or amended for permanent retention • Records Specialist updated cemetery rate sheets in accordance to the rate and ordinance changes • Records Specialist met with Funeral Directors to review cemetery rules and regulations • City Clerk and Records Specialist attended Historical Park Family Sign Unveiling Personnel/Educational Matters • Records Specialist attended three Project Management meetings • City Clerk and Records Specialist reviewed 30 applications for the Deputy City Clerk position, interviews to be scheduled for January Communitv Matters • Responded to or forwarded CITYSEB emails to appropriate departments • Records Specialist volunteered for the Halloween Costume Contest Event • City Clerk attended Indian River County City Clerks' Networking Luncheon FINANCE DEPARTMENT • Closed accounting records at year-end and responded to questions from the Auditors. • Worked with Auditors on the FY2023 Audited Financial Statements. • Prepared 3rd Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Handled normal processing of payroll, accounts payable and cashiering. • Monitored and approved payments on major contracts. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Monitored and completed required grant paperwork on Airport and other grants. • Documented bids and proposals for purchases to insure purchasing policies were followed. • Reviewed and approved contracts and leases. • Edited agenda items submitted for contracts and payments requiring City Council approval. POLICE DEPARTMENT Administration • Continued review of agency policies per accreditation standards. • Conducted interviews for Police Officers, Crime Scene Technicians, and Dispatchers. • Hired 2 new Academy Cadets. • Completed an audit on the Investigation and Evidence Safe. • Continued our quarterly auditing and inspection of the police building and equipment. • Attended 4 Council and Special Event/Workshop meetings. • Responded to 9 public records requests. • Attended Executive Round Table Meetings. • Attended a ceremony with CFA to accept our 8th Accreditation Award. • Attended 1 Treasure Coast Chiefs of Police and Sheriff's Association meeting. • Participated in Light -Up Night and Christmas Parade festivities. • Conducted 2 leadership and multiple weekly staff meetings. • Attended Coffee with a Cop Event. • Held SPD Community Night Out Event. • Attended the Florida Dept. of Law Enforcement's Chief Executive Seminar. • Retired Sergeant Todd Finnegan. • Held Promotional Process to replace 2 retired sergeants. • Ppromoted 2 new sergeants and 2 corporals. • Attended multiple other civic and agency related meetings including Multi -agency assemblies. • Attended 3 Juvenile Justice 19th Circuit Advisory Board Meetings. • Conducted interviews to replace the Airport Security Officer. • Hired 2 new dispatchers. • Attended Veteran's Day and Pearl Harbour Day ceremonies. • Participated in Shop with a Cop event. Volunteers • The Community Service Volunteers worked a total of 2,605 hours during this quarter. • 55 bank deposit details were completed so City Hall employees do not need to leave their assigned duties. • 87 traffic control details were assigned. These details involve directing traffic at city events, road closures, etc. • 1,036 house watches/close patrols were completed. • 36 vehicle transports were made consisting of taking vehicles to different locations for repairs, etc. • 830 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 182 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 101 Airport checks were made. The visibility helps to deter crime. 0 86 special details were assigned. • 16 miscellaneous assists for law enforcement personnel. • 42 paperwork runs, i.e.: State Attorney's Office, Sheriff's Office, etc. The Volunteers pick up and deliver packages such as council packages, State Attorney documents, and miscellaneous items as needed. • Assisted with traffic control on 9 traffic crash scenes. • 367 citizen contacts. • 551 miscellaneous jobs. • 12 Escorts were completed School Resource Officers Area/school checks 14 12 11 37 Reports 1 2 0 3 Crossing Guard contacts 0 0 0 0 Mentor lunches 11 9 8 28 Patrol Hours 8 I 32 I 8 48 Communty event hours 12 I 0 3 15 Patrol hours Mentor lunches � Dec Crossing Guard contacts Nov . October Reports i Area/school checks mow 0 5 10 15 20 25 30 35 Road Patrol and Special Operations • Officers were dispatched to 4,547 calls for service, and self -initiated 3,143 events. • 69 adult and 9 juvenile arrests were made. • 3 Juvenile Civil Citation were issued. • Officers issued 199 citations, 0 parking citations, and 506 written warnings. • Officers completed 514 offense reports and 110 crash reports. Special Operations Citations Warnings Incident Reports Arrests Marine & Natural Resources* 0 0 0 0 *The Marine/Natural Resources unit is not a full-time position. 3 K-9 Unit *3 of 4 positions occupied. • K-9 Training Hours: 280 • Misdemeanor Arrests: 0 • Felony Arrests: 5 • Narcotic Searches: 5 • Activity Reports: 9 • K-9 Demonstrations: 1 • Schools Attended: 0 • Additional Training Hours: 48 • Agency Assisted: Indian River County SO Detectives Surveillance (hours) s— , —_ -,__ ___ _ Supplements Inactive Cases Cleared Cases Other Intel Source ,L Crime Stoppers Intel Sep Officer Intel Active Cases i Aug. Follow -Ups , Jul. Training/Meeting Hours Warrants Arrests r Court Order Documents 0 20 40 60 80 100 120 COPE QUARTERLY REPORT Communications Division Disp. Calls For Service 1,418 1,488 1,383 4,495 Officer Initiated Calls 831 798 756 2,385 Code Enf. Initiated Calls 1,717 1,491 1,701 4,909 Volunteer Initiated Calls 663 441 397 1,501 Calls Entered Into CAD 4,707 4,288 4,295 13,290 911 Calls Received 683 701 686 2,126 911 Calls Transferred Out 308 318 328 954 911 Hang-up Calls 73 I 61 55 I 189 Admin. C�Ils Received 2,257 2,146 2,153 6,687 Admin. Calls Transferred N/A N/A N/A N/A Outgoing Admin. Calls N/A N/A N/A N/A Training/Meeting Hours 10 12 44 66 911 phone report system is still not working correctly so we still can not run reports from here. All reports before that date are no longer available to us. 4 Training/Meeting Hours Outgoing Admin. Calls Admin. Calls Transferred Admin. Calls Received 911 Hang-up Calls ji 911 Calls Transferred Out 911 Calls Received, Calls Entered Into CAD Volunteer Initiated Calls Code Enf. Initiated Calls i Officer Initiated Calls Disp. Calls For Service 0 1,000 2,000 3,000 4,000 5,000 Crime Scene/Evidence Month 3 Month 2 ■ Month 1 Items Received 118 77 78 273 Evidence Processed In-house 17 14 4 35 Evidence Outsourced 6 4 6 16 Items Returned 28 15 16 59 Items Purged 0 0 592 592 Cars Impounded 0 0 0 0 Video Redaction Hours 56 26 60 142 Videos downloaded/sent 242 165 122 529 CD's used 59 36 34 129 Supplements Written 4 3 4 I 11 Evidence Processing Hours 13 17 13 43 Crime Scene Processing Hours 20 21 26 67 Training Hour$ 1 82 0 83 Call Outs 4 3 7 14 Fingerprints 4 3 5 12 State Attorney Requests 69 53 49 171 5 Fingerprints Training Hours Evidence Processing Hours CDs used Dec Video Redaction Hours s Nov ■ Oct Items Purged Evidence Outsourced Items Received 0 100 200 300 400 500 600 700 Code Enforcement Of the 4,933 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 177 written warnings. This ranges from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 98 property inspections for title companies and 115 sign violations. • 297 Code Services. • 254 re -inspections, 26 violations were not complied with, 61 were posted for abatement, and 6 abated by vendors. • 268 violations complied. • 0 Liens filed, 1 lien released. • 68 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were 0 calls for water violations during the 4 b quarter. Alarm Assessment • $150.00 in alarm permits (new and renew) • $400.00 in false alarms fines • 113 alarm responses by officers, 113 of these were false. • 14 New permits issued. 9 ROADS Asphalt • Picked up 14 tons but 4 tons got cold in truck due to mechanical failure and could not be used. The remaining 10 tons were put down at the road crossings at Abeto and Spinnaker, S. Easy and S. Wimbrow , various pot holes, driveway edges, etc. Concrete • Dug -out, formed and poured 10 yards of concrete at Bark Park for additional handicap parking spot. Re -graded area when forms were stripped. Grinding • Performed quarterly sidewalk inspection on IRD and ground down any tripping hazards found including several areas at the war memorial area. Also inspected side walks around the city and ground down as necessary. Right of Way Mowing • Cut back vacant lots throughout the city with side arm including Schumann Dr. to clear path for Conlon to do drainage improvements. Misc. • Continued to move forward with curb and gutter cleanout in the Schumann, Spring Valley, Kildare areas ahead of road resurfacing Project. • Assisted SW with spotting and had digging around underground utilities, removing and hauling away failed twin 60" pipes at Day Dr. • Assisted SW with Kildare road crossing replacement. • Assisted SW with debris removal and bank regarding of Schumann area ditches ahead of pavement projects. • Re -graded millings at the T Hangar area of the access road. • Repaired multiple large areas on the alleyway with millings and road base. • Cleaned up and hauled concrete and pipe debris from west side fill pile • AttempOted to re -grade walk path at Hardee Park with skid steer and Harley rake but it unearthed to much dirt, road rock will need to be added. • Dug out pipe ends before and did flood assessment after massive rain event in Nov. • Assisted traffic div. with closing roads and restriping school zone at Barber and Schumann. • Removed large dirt pile from PD parking lot for Facilities Maint. • Brought water trailer to the Cemetery and watered grass for multiple days for dedication ceremony while irrigation system was down. • High Ct. trash and debris clean up and removal form city owned lots. • Assisted garage with swapping out cutting decks on both SW691 and SW686 • CDL training and testing for Doug Watters. • Storm water erosion training class for new roads employees. • M.O.T. training class for new roads employees Facilities Maintenance • Maintain City Flags • Maintain and monitor all lift stations • Monthly A/C maintenance all City Buildings • Monthly monitoring and supplies AED stations • Daily maintenance and repairs city buildings • Monitor C1eansSpace Janitoral • Quarterly Fire/Sprinkler Testing (Vector Security) • CityHall/Police Dept: Quarterly inspections (Midstate Mechanical) • Fire Marshall Inspection annual compliance repairs • Elevators: Annual state Inspection • Senior Center, Art/Quilt: Roof replacement (All Area) • Yacht Club interior improvements • Yacht Club: roof repairs (Leeward Roofing) • Backflow Testing 2023 (December 2023) • City Hall: Roof repairs (Leeward) • City Hall: ACH-2 AC Repairs (Trane) • Police Department: AC Repairs VAV 217 (Trane) Sien Shon • Signage and Installation: • Created; 93 • Signs Installed: 25 • Signs Straightened: 97 • Signs Cleaned: 6 • Trees cut by signs: 0 • Traffic Studies: 18 • GIS Locations: 9 • Decals:27 • Pavement Markings: • Stop Bars: 2 • Yellow Line Striping: 500 LNFT • White Line Striping: 1,863 LNFT • Parking Lots: 1 • Cross Walks: 1 • Handicap stalls: 5 • ADA Mats painted: 0 • Blue Paint: 325 LNFT • Arrows:5 • Special Projects: • Annual sign inspection zone: 5 completed • Road Markings Powerline Rd.: Material received, date pending • Re -stripe City Hall parking lot: Completed • Storage racks for material in clean room: Completed\ • Boy Scouts plant project Garden Park: Completed. • New Projects: • School zone road markings Barber/Schumann: Completed • Zone 3 stop bars and crosswalks: 10% completed • Install Chevrons Barber St./Gator S curve: Signs made, install pending • Training for new vinyl printer : Scheduled Jan. 11-12th , 2024 • Re -furbish gate and warning sign at airport: 10% completed • M.O.T/Special Events 12 • School Lights: 5 • Citizens Request: 5 (5 completed). • Work Orders: 53 (48 completed). • Created Signs Breakdown: • Street Signs: 4 • Regulatory:19 • Warning:46 • Park: 10 • Golf Course: 2 • Aviation:10 • Construction Zone Warning: 2 Cemeterl Routine Mowing/Weed Eating and Edging • Fixed Sprinkler Heads • TB for monument raising and leveling • Historical marker for Parks • Survey Unit 5 • Fixed and repaired 2 gate valves • 3 3" main line repairs • Finalized ITB for monument • Cremains:7 • Burials:7 • Disinterred: II • Rain Guage: 14.9" 8 Construction Specialist • Airport • Repair flagpole • Install water retention pond at Hangar D • Convert lights to LED Hangars A & B • Repair to Security Trailer • Riverview Park • Install electrical outlets and speaker outlets • Resurface fountain and replace lights • Replace GFI's for clam bake • Replace light pole bulbs • Hardee Park • Replace drinking fountain • Replace light timer • Replace/repair pole lights • Stormwater Park • Tulip Park • Install fountain and wiring • Freedom Park • Repair/Replace lights • Dog Park • Repair broken water line • Twin Piers • Repair North pier • Community Center • Replace ceiling fans • Compound • Seal flashing on roof • Miscellaneous • Repair/replace street light IR Blvd. • Rehang Christmas decorations IR Blvd./Main St. Fleet Management: • The Fleet Management Staff completed 173repair work orders, 52 preventive maintenance services 6 service calls and 6 road trips to pick up parts. • Took delivery of the following units: • 7x16 Enclosed Trailers (P & PW) • Scag 52" Mower (PO • Bad Boy 52" Mower (Cem) • Ford Maverick (PD) • Dodge Ram Van (BM) • Completed the prep (Lights, Rack, Graphics, etc.) on the above vehicle. • Completed Sales on Gov. Deals $31,661.00 • Fuel Cost as of the Oct, Nov. Dec. 2023 • $2.48 per gallon of gasoline (15.65%) • $3.00per gallon of diesel fuel (21.26%) • $2.65 per gallon of dyed diesel (22.97%) 6 LEISURE SERVICES Parks Division • Re -attach the windscreen at the pickle ball courts • Repair fence at the garden club park • Haul dirt to fill in ruts by the twin piers at Riverview Park and Community Center • Install bricks at the Memorial Park • Move ,open and set up stage at Riverview park :Close down stage • Close boat ramp and parking lot at the main docks • Work homecoming parade at Riverview Park • Retrieve carts at Riverview Park • Pressure wash the stage • Repair fence at Garden Club Park, Hardee Park and Barber St. Sports Complex • Unload trailer with plants at Memorial Park • Moved and set up stage at the compound • Maintain area by cutting the median at Barber St. • Haul mulch to the airport • Return flowers and hay from event at Riverview Park • Work on the light tower and golf carts for upcoming event at Riverview Park • Install basketball nets at Barber St. sports complex • Installed basketball net at Barber St. Sports Complex • Repair fence at Bryant Ct. Park • Installed Christmas tree at Riverview Park • Work at the airport • Deliver golf carts at City Hall for upcoming event • Maintain the area by repair podium • Retrieve tables and chairs from PD event • Worked at compound for event • Remove broken tennis net at Schumann Park • Maintain the area by helping flag irrigation at US 1 medians • Install basketball net at Schumann Park • Maintain the area by filling in holes with dirt by the twin piers at Riverview Park Recreation Division • Continued city run programs. STORMWATER DEPARTMENT • Ditch Cleaning, removed 1840 cy • Remove brush 100cy • 15 Misc. jobs : quarter round • Clean streets , clean road crossing • Road Crossing pipes, pipe inspections • Remove and replace 4 road crossing pipes • Repaired 2 existing road crossing pipes Citizen Request Line • Oct =161 Approximately 95 were for Stormwater (60%) 20 Roads (.12%)12 General Questions (.07%) 8 signs (.04%) 2 Parks (.01%) Code 4 (.02%) 15 County (.09%) Waste Mangement 5 (.03%) • Nov=78 Approximately 35 were Stormwater 45%) 14 Roads (18%) 20 General questions (.25%) County 5 (.06%) 3 Parks(.04%) Waste management 4 (.05%) Signsl (.01%) code 1 (.01%) • Dec = 57 Approximately 37 were Stormwater (45%%) 14 roads (18%) 20 General questions (32%) 2 Signs(2%) 1 Parks Includes 1 code (.01%), 3 county (.05%), 5 WM (.08%) • Inspection Tv ve Inspection # • Final Engineering 269 • Drainage Pipe Elevation 79 • Driveway 120 • Erosion Control Barrier 44 • Total 512 Passed Failed Conditional 188 81 0 78 01 0 96 24 0 34 10 0 396 116 0 Re -Inspection Fee $0.00 $0.00 $0.00 $35.00 $35.00 10 GOLF COURSE Revenue 23-24 22-23 Difference +/- 1 sr Quarter Rev. $580,027 $579,857 +$170 YTD Tot. Rev. same 1st Quarter Rounds 16,025 14,626 +1,399 YTD Tot. Rds. same 1 st Quarter Green Fee $166,547 $157,546 +$9,001 YTD Green Fee same 1st Quarter Cart Fee $170,747 $189,521 -$18,774 YTD Cart Fee same I st Q. Annual Member $141,590 $133,238 +$8,352 YTD Ann. Mem. same 1 st Q. USGA Hdcp. $4,275 $4,608 -$333 YTD USGA Hdcp. same 1 st Q. Disct. Card $42,586 $39,258 +$3,328 YTD Disct. Cd. same 1 st Q. Driving Range $12,169 $13,774 -$1,605 YTD Dr. Rge. ame I st Q. Club Rental $1,080 $836 +$244 1 st Q. Golf Shop Retail $29,883 $39,933 -$10,050 1st Q. Retail COST ($10,448) ($16,961) -6,513 1 st Q. Golf Shop Profit $19,435 $22,972 -$3,537 1 st Q. Golf Shop Margin 497% 57% YTD Shop Retail same 1 st Q. Restaurant Rent $7,500 $7,500 $0 YTD Rest. Rent same *I st Q. Rain amount 14.92" 6.06" +8.86" *Data obtained from weather underground. corn • Comments • Considerable more amount of rain, which did affect Driving Range & Cart Fees (with more "Cart Path Only" days than expected, many golfers choose to walk versus ride in a golf cart). • Despite rain, rounds and overall revenue increased compared to 1 st quarter 22/23. • Began using new Golf Shop Software on November 1, 2023 and ended agreement with Golf Now, Inc. • Events 1 st quarter included: Central Baptist Church, Sebastian Police Department COPE Unit, Sebastian Rotary, VFW & Sebastian Little League. All daily/weekly leagues have increased numbers of players. • Through the Indian River Golf Foundation, offered weekly junior golf clinics and on -course experiences. • Offered 6 Tour Edge Demo Days, which creates several golf club sales. AIRPORT • Cleaned and greased all 4 flags • Trimmed all shrubs around hangars A,B,C and main building • Worked on building D with Paul to fix drainage problems • Chaperoned contractors on runway 5-23 • Serviced AP- 10-AP08 sign boards • Serviced cleaned gates and key pads • Reprogram gate 3-4-7-8-21 Blow debris off runways and taxis way • Prep for Airport inspection Prep for runway 5-23 repaving project • Serviced all equipment 11 BUILDING FUND • In the first quarter of this fiscal year, a total of 33 new single-family homes were issued building permits. The number of new single family homes has decreased slightly from the fourth quarter of last fiscal year. Other permits of significance include 0 new manufactured homes, 0 new commercial buildings, 0 commercial additions, 5 commercial alterations, 1 commercial build out, 0 residential additions and 108 residential alterations. In all, 857 building permits were issued in the first quarter. Permitting has decreased by roughly 6% compared to the fourth quarter of last fiscal year. • Total number of inspections for the first quarter was 3347 for an average of 56 building inspections per working day. The number of inspections for the first quarter decreased by roughly 8% compared to the fourth quarter of last fiscal year. • The number of Certificates of Occupancy issued for the first quarter included 54 new single family residences, 1 manufactured home, 2 commercial certificates of occupancy, 1 commercial temporary certificate of occupancy and 1 commercial certificate of completion. • The following lists the Business Tax Receipt activity for the first quarter: new businesses-45, renewals-164, transfers-2, duplicates-0, home based businesses-19, commercial businesses-5, insurance companies-32, vacation rentals-4 and solicitor registrations-0. There were 127 new Contractor registrations. In addition, there have been 102 requests for permit records on properties within the city from lien/title companies. • During the first quarter the overall permitting and number of inspections decreased slightly. The department has noticed a slight decrease in construction activity which may be attributed to the holidays and/or decrease in spending on construction projects. 12 ��ancr .7i'� MN � _ HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: July 24, 2024 AGENDA ITEM TITLE: Resolution Accepting the 2"d Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2023-2024 Annual Budget. RECOMMENDATION: Move to Approve Resolution R-24-35. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by City Council was previously given for adjustments to budgets for the purchase of a Police Department vehicle; pour in place surfacing at a playground; administration services for the Law Enforcement Facility grant; a grant for design of Taxiway Golf, a grant for an AWOS System; an expenditure to bring Clydesdales for the Centennial celebration; action to oppose the new financial disclosure forms; establishing a Riverview Park improvements project and accepting additional grant funding for Runway 05-23. One adjustment was made requiring City Council approval, which was to cover retirement leave payouts for the Finance Director. No adjustments were made to the General Fund R&R Account that need reporting to City Council in accordance with our policy on R&R adjustments. In accordance with the authority given by the Annual Budget Resolution, the City Manager approved other budget transfers between accounts within Departments and authorized adjustments that were necessary to implement programs, projects and expenditures that were previously authorized by the City Council. Adjustments may include budget changes within his $15,000 spending authority, budget adjustments between budget accounts within the same departments, as well as adjustments to closeout completed or cancelled projects. In line with this, the City Manager approved an adjustment to record donations for the 1000' Anniversary; adjustments to close out projects and an adjustment to use insurance proceeds toward the repair of a damaged vehicle. Additional details on the above adjustments are listed in Exhibit "A" as an attachment to the Resolution. If Agenda Item Retmires Expenditure of Funds: Budgeted Amount: As per Exhibit "A" of the Resolution Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Resolution R-24-35 and Exhibit "A" 2. 2"d Quarter Financial Report, with Capital Project Status, Investments/Loans and Accomplishments Finance Department Review: City Attorney Review: Procurement Division Review, if applicable: City Manager Authorization: Date: RESOLUTION NO. R-24-35 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on March 31, 2024 was made and it was determined there was a budget adjustment requiring formal approval by the City Council; and WHEREAS, it was determined that the City Council and City Manager previously approved all the necessary amendments and adjustments and these are being reported in accordance with the Annual Budget Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The above recitals are hereby recognized as true correct and incorporated herein. Section 2. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2023 and ending September 30, 2024 has been amended and adjusted as necessary within the quarter ending March 31, 2024; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 3. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section 4. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 5. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember vote was as follows: Mayor Ed Dodd Vice -Mayor Kelly Dixon Councilmember Bob McPartlan Councilmember Fred Jones Councilmember Christopher Nunn and, upon being put to a vote, the The Mayor thereupon declared this Resolution duly passed and adopted this 24th day of July 2024. CITY OF SEBASTIAN, FLORIDA By: Mayor Ed Dodd ATTEST: Approved as to form and legality for the reliance by the City of Sebastian only: Jeanette Williams, MMC Jennifer Cockcroft, Esq. City Clerk City Attorney EXHIBIT "A" OF RESOLUTION R-24-35 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED March 31, 2024 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After Change Adjustment Change Reason for Vehicles &Equipment _ $31,760 $52,477 $84,237 01/23/24 Approved replacement of Police Appro priation from General Reserves($353,629)_Vehicle totaled in an accident: - - Improvements Other Than Buildings $350,000 $12,436 $362,436 01/10/24 Approved use of Recreation Appropriated from Rec. Impact Reserves ------------------------------------------------------------ ($360,333 ($1 ------ Impact Fee Reserves for pour in place ($ ------ - surfacing at a ---- q[qy_ __________________ Other Contractual Services ...... _ $0 $20,800 $20,800 01/10/24 Adjustment to cover Grant _. . Contributions & Donations ($0) ($10,400) ($10,400) Administration services for the Law Appropriated_from General Reserves ;$353„629) ($10,400} ($364:029) Enforcement Facility Grant_: Infrastucture FDOT Grant ($0) ($0) $215,500 ($172,400) $215,500 ($172,400) 01xw/24 Approved Grant for Design of Appropriation from DST Reserves �$43,100) Taxiway Golf. S$4,814,195Z - -------------------------------------------- Vehicles & Equipment F DOT Grant $0 ($0) $120 000 ($96.000) $120,000 ($96,000). 11/15/23 Approved FDOT Grant for AWOSS A ro nafion from DST Reserves -pp -p -- o --T R ----- --- - --- -- $4,814 195 ----- -- - }- $24 000 - -- - -------)----5------------z t $4 838 195 System at the Airport. - - ----- -- ---- --- --- -- - -- --- loot, Anniversary Expenses $66,489 $13,864 $80,353 02/14/24 Approved expenditure to have Appropriation from General Reserves ($364,029) ($13,864) ($377,893 Clydesdales for the Centennial celebration. ---------------------------------------------------------------------------------------------------------------------------------------------- Litigation Expenses $0 $10,000 $10,000 02/14/24 Approved joining action opposing Appropriation from General Reserves ($377,89 3 ($10,000 ) _ ($387 ° the ire e's new financial disclosure forms ,893 requirement. ------------------------------- ---------------------------- Contractual Services - ------ $0 - - ---- - - -------------------------- $25,000 -------------------------------------------- $25,000 Improvements Other Than Buildings $0 $1,475,000 $1,474,000 U2/28/24 Established project for improvements to Riverview Park. Appropriation from DST Reserves ------------------------------------------------- ($4,838,195) ------------------ ($1,500,000) ----------------- ($6,338,195) ------------------------------------------------------------- Other Contractual Services $0 $62,700 $62,700 12/13/23 Approved additional grant funding A ro riated from General Reserves $387,893 $62,700 450,593 for the Runway 05-23 Rehabilitation project. ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After nt Change Adjustment Change Reason for Salaries and Benefits $540,041 $90,967 $631,008 Utilized Reserves to cover leave payouts to �I Appropriations from General Reserves ($450,593) ($90,967) ($541,560) retiring Finance Director. ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Chance, Adjustment Change Reason for Adjustment 100" Anniversary Expenses t30,000 $361489 $66,489 Records additional donations received Contributions �k bonations ----------------------------------- S$0) �$36,489) ($36,489) through 01/31/2024. ----- Appropriated from Rec. Impact Reserves ($375,769) $26 ($375,743) Adjustment to closeout project. Playground Improvements ______________________ $104,026 ___________ ($26) --------- 1.Q4_,0.0.0__ _ Apj� i�priated from DST Reserves Vehicles & tquipment ($4 771,360) �l22,000 $265 ($265) ($4 77111095) �121,765 Adjustment to closeout Brush Truck project. R & M Vehicles $50,881 $19,392 $70,273 Adjustment to apply insd1'1JWU'0I'bceeds Insurance Proceeds ($15,000) ($19,392) ($34,392) toward repair of damaged vehicle. CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT SECOND QUARTER FOR YEAR ENDING SEPTEMBER 30, 2024 SUMMARY GENERAL FUND RECEIVED 59.7% OF BUDGETED REVENUE AND EXPENDITURES WERE 47.8% OF BUDGETED AMOUNTS FOR THE YEAR. REVENUE WAS HIGH DUE TO PAYMENTS FOR AD VALOREM TAXES. GENERAL FUND SUMMARY Budget YTD % Beginning Balance $ $ 9,939,988 Ad Valorem Taxes 6,460,718 6,075,069 94.0°% Franchise Fees 1,851,500 710,443 38.4% Utility Taxes 3,621,900 1,464,909 40.4% Intergovernmental 4,076,638 1,394,827 34.2% Charges for Service 834,439 422,717 50.7% Licenses and Other 748,450 439,207 58.7% Total Revenues $ 17,593,645 $ 10,507,172 59.7% From Fund Balance 301,152 0.0% Total Sources $ 17,894,797 $ 10,507,172 58.7% City Council $ 75,895 $ 36,993 48.7% City Manager 342,675 169,118 49.4% City Clerk 358,215 181,923 50.8% City Attorney 252,880 112,894 44.6% Finance 735,002 443,201 60.3% MIS Division 678,425 345,244 50.9% Human Resources 288,670 121,253 42.0% Police Department 8,080,775 3,932,728 48.7% Roads and Garage 1,742,990 729,418 41.8% Public Facilities 850,215 482,523 56.8% Parks 1,406,860 609,069 43.3% Cemetery 190,375 79,490 41.8% Community Development 821,365 251,726 30.6% Nan -Departmental 2,070,455 1,056,591 51.0% Total Expenditures $ 17,894,797 $ 8,552,171 47.8% Unappropriated n1a Total Uses $ 17,894,797 $ 8,55Z171 47,8% Ending Unappropriated Fund Balance $ 11,894,989 WE PREVIOUSLY RECEIVED ALL OF THE AMERICAN RESCUE PLAN ACT FUNDING AND THE CITY COUNCIL HAS AGREED TO APPLY THOSE FUNDS TO THE ITEMS LISTED. AMERICAN RESCUE PLAN ACT FUND Budget YTO % Beginning Fund Balance $ $ 2,907,232 ARPA Grant Interest Total Revenues From Fund Balance Total Sources Gardenia Ditch Roadwork Schumann Drive Interest Expenditures Total Uses 9130124 Ending Available Funds 7,174 32,776 7,174 $ 32,776 2,907,232 2,914,406 $ 2,940,008 678,110 $ 2,119,000 36,524 80,772 2,99406 $ 2,940,008 Na 456.9% 456.9% 0.0% 100.9% 0.0% 0.0% 0.0°% 0.0% 0.0% General Fund Revenue Adjusted Budget aYear to Date 5.000 4.000 2,000 1,000 °� General Fund Expenditures p s OAdjusted Budget ❑Year to Date 56,500 S,SOD 4,500 3,500 52,sm 5(500, �� t�•- g;- w G eJgpQeQ��64`0�� cm �'ta�O�e PGesp �G` G FUND BALANCE USES FOR GENERAL FUND ARE SHOWN BELOW. PROJECTED CHANGES TO YEAR END ANTICIPATE THAT RESERVES WILL BE MAINTAINED SLIGHTLY HIGHER THAN PROJECTED WHEN PREPARING THE FY 2024 BUDGET. 6TENERAL FUND BALANU FCMCAST Fund Balance R&R Account Beginning Reserves 10101123 $ 9,664,988 $ 275,000 Year to Date Revenue 10,507,172 Fund BalancelR&R Changes to Date: Purchases Not Received (86,190) Unfinished 2023Projects (217,689) Closed Senior Center Roofing 6,667 Replaced Police Vehicle (52,477) Grant administration an Dock (10,400) Clydesdales for Centennial (13,864) Financial Disclosure Opposition (10,000) Runway 05-23 Grant project (62,700) Finance Director Leave Payouts (90,967) Roof Repairs at Yacht Club Year to Date Uses 5 (537,620) $ Other Expenditures (8,010,611) Current Reserves 5 11,623,929 $ Expected Changes to Year End: Additional Revenues 7,086,473 Additional Expenditures (9,342,626) Ending Reserves $ 9,367,776 $ Adjust R&R to $275,000 (3,940) Adjusted Reserves $ 9,363,836 $ Assigned Funds * (1,006,025) Employee Final Payouts (390,000) Net Unassigned Reserves 5 7,967,811 $ Total Ending Reserves $ Projected in 2024 Budget $ * Assigned Funds include Inventories, Prepaids PD Deposits & Golf Course Loan. (3,940) (3,940) 271,060 271,060 3,940 275,000 275,000 8,242,811 8,136,098 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT SECOND QUARTER FOR YEAR ENDING SEPTEMBER 30, 2024 SUMMARY A MAJOR PORTION OF BUDGETED STORMWATER FEES WERE GOLF COURSE REVENUES CONTINUED TO BE FAVORABLE RECEIVED IN THE FIRST QUARTER. PROJECTED CHANGES DUE TO HIGH LEVELS OF PLAY. BUNKER RENOVATIONS TO YEAR END ANTICIPATE THAT RESERVES WILL BE AND THE GENERAL FUND PAYMENT WILL CAUSE MAINTAINED SLIGHTLY HIGHER THAN PROJECTED WHEN ANTICIPATED RESERVES TO BE LESS THAN PROJECTED PREPARING THE FY 2024 BUDGET. WHEN PREPARING THE FY 2024 BUDGET. STORMWATER FUND SUMMARY Budget YTD % Beginning Fund Balance $ • $ 1,970,245 Stormwater Fees 1,926,000 1,837,797 95.4% Interest and Other 40,583 26,109 64.3% Total Revenues $ 1,966,583 $ 1,863,906 94.8% From Fund Balance 610,243 - 0.0% Total Sources $ 2,576,826 $ 3,834,151 148.8% Operating Expenditures $ 2,213,354 $ 944,384 42.7% Capital Outlay 22,479 18,850 83.9% Transfer to Capital Projects 340,993 10,193 3.0% Total Uses $ 2,576,826 $ 973,427 37.8% Ending Fund Balance $ $ 2,860,724 Expected Change to Year End: Additional Revenues 102,677 Additional Expenditures (1,268,970) Additional Capital Outlay (3,629) Transfers to Capital Projects �330,800) 9130/24 Ending Available Funds $ lltl),002 Projected in 2024 Budget $ 1,235,136 PROJECTED CHANGES TO YEAR END ANTICIPATE THAT RESERVES WILL BE HIGHER THAN PROJECTED WHEN PREPARING THE FY 2024 BUDGET. AIRPORT FUND SUMMARY Budget YTD Beginning Resources Rents FEMA1State Reimbursements Investment Income Miscellaneous Total Revenues From Fund Balance Total Sources Operating Expenses DST Fund Loans Capital Outlay Transfers for Projects Total Uses 9/30124 Ending Resources Expected Change to Year End: Additional Revenues Addditional Uses 9130123 Ending Resources Projected in 2024 Budget $ $ 662,635 10,750 85,185 758,570 96,177 $ 854,747 $ $ 697,883 $ 38,500 115,000 3,364 854,747 $ $ $ o� 603,203 326,635 49.3% 11,938 nla 5,975 55.6% 57,386 67.4% 401,934 53.0% nla 1,005,137 353,343 50.6% 0.0% 67,670 58.8% 0.0% 421,013 49.3% 584,124 356,636 (433,734) 507,026 458,005 GOLF FUND SUMMARY Budget YTD Beginning Resources Charges for Service Rent Miscellaneous Total Revenues Pro Shop Sales Pro Shop Purchases Sales vs. Cost of Sales From Reserves . Range Pale Total Sources Operating Expenses Equipment Bunker Renovations Range Pole Total Operating Expense Addition to Reserves General Fund Payment Building Fund Payment Total Uses Total Ending Resources Expected Change to Year End: Additional Sources Additional Uses 9/30124 Ending Resources Projected in 2024 Budget .g 1,830,985 30,000 47,460 1,908,445 125,000 (95,000) 30,000 19,100 1,957,545 $ 1,719,813 $ 42,300 50,000 19,100 1,831,213 8,934 80,000 37,398 1,957,545 $ 6,091 1,227,008 15,450 25,256 1,267,714 30,604 (30,947) (343) 1,273,462 846,563 2,866 19,100 868,529 18,700 887,229 392,324 684,083 (1,070,316) 6,091 126,677 67.0% 51.5% 53.2% 66.4% 65.1 % 49.2% 6.8% 0.0°% 100.0% 47.4% nla nla 50.0% 45.3% BUILDING FUND RESOURCES EXCLUDE THE LOANS AND ADVANCES OF $1,112,843 MADE TO THE GOLF COURSE. Beginning Resources Licenses and Permits Charges for Service Fines and Forfeits Miscellaneous Golf Fund Loan Payments Total Revenues From Fund Balance Total Sources Operating Expenses Capital Outlay Total Uses 9130/24 Ending Resources Expected Change to Year End: Additional Revenues Additional Uses 9130/23 Ending Resources Projected in 2024 Budget BUILDING FUND SUMMARY Budget YTD $ $ 1,448,384 1,044,150 507,804 22,500 8,708 5,500 900 40,000 20,649 37,398 18,689 1,149,548 556,750 227,111 - 1,376,659 556,750 $ 1,342,909 $ 539,327 33,750 33,599 $ 1,376,659 $ 572,926 • $ 1,432,208 592,798 (803,733) $ 1,221,273 $ 1,442,693 48.6% 38.7% 16.4% 51.6% 50.0% 48.4%= n/a' 40.4% 40.2% 99.6°% 41.6°% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31/24 2020/2021 2021/2022 202212023 202312024 202312024 2023/2024 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GENERALFUND TAXES -6,022,157 -6,121,289 -6,761,360 -8,250,422 -11,934,118 69.13% LICENSES & PERMITS -107,947 -114,966 -108,966 -119,064 -184,400 64.57% INTERGVT'L REVENUE -1,238,720 -1,549,626 -1,322,424 -1,394,827 -4,076,638 34.22% CHARGES FOR SERVICE -376,017 -406,558 -384,290 -422,717 -834,439 50.66% FINES AND FORFEITS -19,028 -62,843 -42,941 -36,959 -67,050 55.12% MISC. REVENUE -80,357 -143,748 -220,934 -283,183 -436,392 64.89% TRANSFERS IN -75,000 0 0 0 -80,000 0.00% FROM FUND BALANCES 0 0 0 0 -541,560 0.00% GENERAL FUND REVENUE -7,919,225 -8,399,030 -8,840,915 -10,507,172 -18,154,597 57.88% CITY COUNCIL 23,499 24,980 24,145 36,993 85,895 43.07% CITY MANAGER 132,156 152,312 147,784 169,118 342,675 49.35% CITY CLERK 100,629 159,920 118,884 181,923 358,215 50.79% CITY ATTORNEY 88,179 94,604 115,337 112,894 252,880 44.64% FINANCE 338,310 393,874 311,134 443,201 825,969 53.66% M.I.S. DIVISION 271,864 308,244 324,388 345,244 678,425 50.89% HUMAN RESOURCES 0 0 95,963 121,253 281,670 43.05% POLICE ADMINISTRATION 450,813 486,894 449,006 501,373 983,824 50.96% POLICE PATROL 1,956,988 2,173,231 2,235,676 2,275,249 4,572,105 49.76% CODE ENFORCEMENT DIVISION 88,225 104,627 68,648 107,959 220,385 48.99% POLICE INVESTIGATIONS 593,063 675,986 664,522 679,993 1,512,815 44.95% POLICE COMMUNICATIONS 259,753 337,859 308,438 368,154 863,515 42.63% ROADS AND DRAINAGE 445,165 512,025 507,778 603,308 1,418,815 42.52% CENTRAL GARAGE 98,721 114,802 119,249 126,110 324,175 38.90% FACILITIES MAINTENANCE 277,316 319,417 345,715 482,523 850,215 56.75% PARKS AND RECREATION 460,025 571,272 586,040 609,069 1,406,860 43.29% CEMETERY 115,772 71,069 77,606 79,490 190,375 41.75% COMMUNITY DEVELOPMENT 234,387 241,802 222,958 251,726 821,365 30.65% NON -DEPARTMENTAL 682,272 962,541 767,932 1,056,592 2,164,419 48.82% GENERAL FUND EXPENDITURES 6,617,136 7,705,460 7,491,205 8,552,171 18,154,597 47.11% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31/24 202012021 2021/2022 2022/2023 2023/2024 2023/2024 202312024 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET AMERICAN RESCUE PLAN ACT INTERGVT'L REVENUE 1,666,064 0 0 0 0 0.00% MISC. REVENUE 0 1,977 30,127 38,105 7,174 531.15% FROM FUND BALANCE 0 0 2,869,473 0 2,907,232 0.00% ARPA FUND REVENUE 1,666,064 1,977 2,899,600 38,105 2,914,406 1.31% TRANSFERS OUT 0 481,012 6,048 0 2,914,406 0.00% ARPA FUND EXPENDITURES 0 481,012 6,048 0 2,914,406 0.00% LOCAL OPTION GAS TAX TAXES -299,794 -309,916 -247,262 -229,956 -763,830 30.11% INTERGVT'L REVENUE 0 0 0 0 -15,413 0.00% MISC. REVENUE -296 -484 -8,121 -16,933 -3,238 522.93% FROM FUND BALANCES 0 0 0 0 -941,800 0.00% LOGT FUND REVENUE -300,090 -310,400 -255,383 -246,888 -1,724,281 14.32% OPERATING EXPENSES 87,572 0 2,700 0 5,901 0.00% CAPITAL OUTLAY 34,372 4,870 0 0 0 0.00% DEBT SERVICE 121,781 121,473 122,174 0 0 0.00% TRANSFERS OUT 478,175 12,724 1,800 0 1,475,223 0.00% TO FUND BALANCES 0 0 0 0 243,157 0.00% LOCAL OPTION GAS TAX 721,901 139,066 126,674 0 1,724,281 0.00% DISCRETIONARY SALES TAX TAXES -1,532,253 -1,817,434 -1,589,578 -1,613,230 -5,120,145 31.51% MISC. REVENUE -6,917 -5,022 -27,433 -54,786 -32,914 166.45% FROM FUND BALANCES 0 0 0 0 -6,338,195 0.00% DST FUND REVENUE -1,539,170 -1,822,456 -1,617,010 -1,668,015 -11,491,254 14.52% OPERATING EXPENSES 0 0 0 0 0 0.00% CAPITAL OUTLAY 0 7,151 0 0 0 0.00% TRANSFERS OUT 1,157,871 4,516,085 925,754 943,312 10,829,430 8.71% TO FUND BALANCES 0 0 0 0 661,824 0.00% DISCRETIONARY SALES TAX 1,157,871 4,523,236 925,754 943,312 11,491,254 8.21% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -18,732 -18,936 -26,768 -33,968 -28,450 119.39% TRANSFERS IN -457,672 -385,665 -391,770 -471,967 -471,765 100.04% FROM FUND BALANCES 0 0 0 0 -88,401 0.00% RRD REVENUE -476,403 -404,600 -418,538 -505,935 -588,616 85.95% OPERATING EXPENSES 133,184 167,468 151,865 102,717 271,370 37.85% GRANTS AND AIDS 0 0 0 0 71,951 0.00% TRANSFERS OUT 74,932 29,306 3,500 0 116,450 0.00% TO FUND BALANCES 0 0 0 0 128,845 0.00% RRD EXPENDITURES 208,116 196,774 155,365 102,717 588,616 17.45% PARKING IN LIEU OF FUND MISC. REVENUE -3,072 -15,019 -4,099 -4,969 -4,315 115.15% PARKING IN LIEU OF REVENUE -3,072 -15,019 -4,099 -4,969 -4,315 115.15% TO FUND BALANCES 0 0 0 0 4,315 0.00% PARKING IN LIEU OF EXPENDITURES 0 0 0 0 4,315 0.00% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31/24 2020/2021 2021/2022 2022/2023 2023/2024 202312024 2023/2024 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET RECREATION IMPACT FEE FUND MISC. REVENUE -86,531 -85,236 -56,291 -66,312 -198,303 33.44% FROM FUND BALANCES 0 0 0 0 -375,743 0.00% RECREATION IMPACT FEE REVENUE -86,531 -85,236 -56,291 -66,312 -574,046 11.55% TRANSFERS OUT 73,010 17,640 0 400,954 574,046 69.85% TO FUND BALANCE 0 0 0 0 0 0.00% RECREATION IMPACT FEE 73,010 17,640 0 400,954 574,046 69.85% STORMWATER UTILITY FUND MISC. REVENUE -1,817,171 -1,831,543 -1,835,863 -1,863,906 -1,966,583 94.78% FROM FUND BALANCES 0 0 0 0 -610,243 0.00% STORMWATER FUND REVENUE -1,817,171 -1,831,543 -1,835,863 -1,863,906 -2,576,826 72.33% PERSONAL SERVICES 326,030 364,125 365,294 416,913 971,620 42.91% OPERATING EXPENSES 354,714 331,291 508,945 527,471 1,241,734 42.48% CAPITAL OUTLAY 68,096 129,601 35,406 18,850 22,479 83.86% TRANSFERS OUT 1,325 57,125 142,874 10,193 340,993 2.99% STORMWATER FUND EXPENDITURES 750,166 882,142 1,052,519 973,427 2,576,826 37.78% LAW ENFORCEMENT FORFEITURE FUND FINES AND FORFEITS -15,000 0 0 -183 -150 122.22% MISC. REVENUE -30 -28 -555 -596 -1,150 51.84% FORFEITURE REVENUE -15,030 -28 -555 -779 -1,300 59.96% OPERATING EXPENSES 1,500 1,057 0 0 0 0.00% CAPITAL OUTLAY 15,000 0 0 0 0 0.00% GRANTS AND AIDS 0 0 1,500 0 0 0.00% TO FUND BALANCES 0 0 0 0 1,300 0.00% FORFEITURE FUND EXPENDITURES 16,500 1,057 1,500 0 1,300 0.00% STORMWATER DEBT SERVICE FUND MISC. REVENUE -333 -356 0 0 0 0.00% TRANSFERS IN -200,481 -116,702 0 0 0 0.00% FROM FUND BALANCES 0 0 0 0 0 0.00% STORMWATER DEBT SERVICE REVENUE -200,814 -117,058 0 0 0 0.00% DEBT SERVICE 6,764 3,417 0 0 0 0.00% TO FUND BALANCES 0 0 0 0 0 0.00% STORMWATER DEBT EXPENDITURES 6,764 3,417 0 0 0 0.00% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31/24 2020/2021 2021/2022 202212023 202312024 2023/2024 2023/2024 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GOLF COURSE FUND CHARGES FOR SERVICE -892,425 -1,146,615 -1,246,615 -1,242,115 -1,890,985 65.69% MISC. REVENUE -20,191 -20,675 -75,159 -35,542 -47,460 74.89% TRANSFERS IN 0 0 0 -19,100 0.00% GOLF COURSE FUND REVENUE -912,615 -1,167,290 -1,321,774 -1,277,657 -1,957,545 65.27% PERSONAL SERVICES 137,640 172,069 130,223 153,532 341,635 44.94% OPERATING EXPENSES 199,516 214,336 238,952 278,321 488,909 56.93% CAPITAL OUTLAY 0 0 21,097 2,866 42,300 6.78% TRANSFERS OUT 19,183 18,042 18,105 18,699 117,398 15.93% TO FUND BALANCE 0 0 0 0 8,934 0.00% TOTAL ADMINISTRATION 356,339 404,448 408,377 453,418 999,176 45.38% OPERATING EXPENSES 284,894 295,253 341,483 335,946 708,515 47.42% CAPITAL OUTLAY 13,429 0 0 0 50,000 0.00% TOTAL MAINTENANCE 298,323 295,253 341,483 335,946 758,515 44,29% GOLF COURSE CARTS PERSONAL SERVICES 47,464 70,376 73,954 80,301 167,160 48.04% OPERATING EXPENSES 1,699 2,130 13,359 17,563 32,694 53.72% CAPITAL OUTLAY 0 0 0 0 0 0.00% DEBT SERVICE 32,894 32,894 0 0 0 0.00% TOTAL GOLF COURSE CARTS 82,057 105,400 87,314 97,864 199,854 48.97% GOLF COURSE FUND EXPENDITURES 736,719 805,101 837,174 887,228 11957,545- - 4532°/u AIRPORT FUND CHARGES FOR SERVICE 0 0 0 0 0 0.00% LEASE REVENUE -250,004 -275,344 -302,945 -326,635 -662,635 49.29% MISC. REVENUE -41,287 -43,398 -48,179 -75,299 -95,935 78.49% TRANSFERS IN 0 0 0 0 0 #DIV/0! FROM FUND BALANCE 0 0 0 0 -96,177 0.00% AIRPORT REVENUE -291,290 -318,742 -351,124 -401,934 -854,747 47.02% PERSONAL SERVICES 33,525 49,512 90,171 98,044 206,415 47.50% OPERATING EXPENSES 158,042 191,162 187,691 255,299 491,468 51.95% CAPITAL OUTLAY 4,255 1,920 0 67,670 115,000 58.84% DEBT SERVICE 0 0 0 0 38,500 0.00% TRANSFERS OUT 75,000 0 51,957 0 3,364 0.00% TO FUND BALANCES 0 0 0 0 0 0.00% AIRPORT ADMINISTRATION 270,822 242,594 329,819 421,013 854,747 49.26% BUILDING FUND LICENSES & PERMITS -554,461 -592,737 -458,078 -507,804 -1,044,150 48.63% CHARGES FOR SERVICE -12,956 -16,909 -9,069 -8,708 -22,500 38.70% FINES AND FORFEITS -2,700 -2,136 -2,925 -900 -5,500 16.36% MISC. REVENUE -9,723 -3,696 -21,891 -20,649 -40,000 51.62% TRANSFERS IN -19,183 -18,042 -18,105 -18,699 -37,398 50.00% FROM FUND BALANCE 0 0 0 0 -227,111 0.00% BUILDING REVENUES -599,022 -633,520 -510,067 -556,760 -1,376,659 40.44% PERSONAL SERVICES 284,570 365,167 355,831 451,492 1,100,515 41.03% OPERATING EXPENSES 77,117 117,896 108,986 87,835 242,394 36.24% CAPITAL OUTLAY 22,957 0 5,201 33,599 33,750 99.55% TRANSFERS OUT 0 0 0 0 0 0.00% TO FUND BALANCE 0 0 0 0 0 0.00% BUILDING EXPENDITURES 384,644 483,063 470,019 572,925 1,376,659 41.62% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 03/31/24 CITY COUNCIL PERSONAL SERVICES OPERATING EXPENSES TOTAL CITY MANAGER PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL CITY CLERK PERSONAL SERVICES OPERATING EXPENSES TOTAL CITY ATTORNEY PERSONAL SERVICES OPERATING EXPENSES TOTAL FINANCE PERSONAL SERVICES OPERATING EXPENSES TOTAL M.I.S. DIVISION PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL HUMAN RESOURCES PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL POLICE ADMINISTRATION PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL POLICE PATROL PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL CODE ENFORCEMENT DIVISION PERSONAL SERVICES OPERATING EXPENSES TOTAL POLICE INVESTIGATIONS PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL POLICE COMMUNICATIONS PERSONAL SERVICES OPERATING EXPENSES TOTAL 2020/2021 2nd QTR ACTUALS 11,377 12,122 23,499 126,852 5,305 0 132,156 84,425 16,204 100,629 75,393 12,786 88,179 240,689 97,621 338,310 158,408 113,455 0 271,864 0 0 0 0 370,312 80,501 0 450,813 1,817,646 126,960 12,383 1,956,988 81,047 7,178 88,225 2021/2022 2022/2023 2023/2024 2nd QTR 2nd QTR 2nd QTR ACTUALS ACTUALS ACTUALS 11,372 11,371 11,365 13,608 12,774 25,627 24,980 24,145 36,993 145,326 142,458 163,586 6,987 5,327 5,533 0 0 0 152,312 147,784 169,118 94,640 88,405 102,775 65,280 30,479 79,148 159,920 118,884 181,923 89,811 95,983 99,547 4,793 19,354 13,347 94,604 115,337 112,894 295,494 221,667 353,412 98,380 89,467 89,789 393,874 311,134 443,201 189,726 190,283 220,518 118,518 134,105 124,726 0 0 0 308,244 324,388 345,244 0 78,387 88,999 0 17,576 32,254 0 0 0 0 95,963 121,253 423,818 391,161 419,418 59,326 57,845 81,955 3,750 0 0 486,894 449,006 501,373 2,009,431 2,017,813 2,096,944 146,434 183,368 158,097 17,365 34,495 20,208 2,173,231 2,235,676 2,275,249 96,416 61,689 98,315 8,211 6,959 9,644 104,627 68,648 107,959 510,995 607,021 590,107 595,966 72,568 68,965 74,415 78,807 9,500 0 0 5,220 593,063 675,986 664,522 679,993 255,469 332,529 304,871 362,965 4,283 5,329 3,567 5,189 259,753 337,859 308,438 368,154 2023/2024 2023/2024 ANNUAL PERCENT BUDGET OFBUDGET 22,725 50.01% 63,170 40.57% 85,895 43.07% 325,450 50.26% 17,225 32.12% 0 0.00% 342,675 49.35% 263,597 38.99% 94,618 83.65% 358,215 50.79% 205,775 48.38% 47,105 28.33% 252,880 44.64% 685,491 51.56% 140,478 63.92% 825,969 53.66% 463,700 47.56% 214,725 58.09% 0 0.00% 678,425 50.89% 205,545 43.30% 76,125 42.37% 0 0.00% 281,670 43.05% 839,700 49.95% 144,124 56.86% 0 0.00% 983,824 50.96% 4,088,225 51.29% 402,143 39.31% 81,737 24.72% 4,572,105 49.76% 200,180 49.11 % 20,205 47.73% 220,385 48.99% 1,336,390 44.60% 170,325 46.27% 6,100 85.57% 1,512,815 44.95% 847,425 42.83% 16,090 32.25% 863,515 42.63% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 03/31/24 2020/2021 2021/2022 2022/2023 2023/2024 2023/2024 202312024 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OFBUDGET ROADS AND DRAINAGE PERSONAL SERVICES 292,176 277,095 306,495 349,783 795,260 43.98% OPERATING EXPENSES 150,087 174,431 182,869 189,641 473,800 40.03% CAPITAL OUTLAY 2,902 60,498 18,414 63,884 149,755 42.66% TOTAL 445,165 512,025 507,778 603,308 1,418,815 42.52% CENTRAL GARAGE PERSONAL SERVICES 87,954 103,931 102,349 111,827 290,245 38.53% OPERATING EXPENSES 10,768 10,872 13,675 14,282 33,930 42.09% CAPITAL OUTLAY 0 0 3,226 0 0 0.00% TOTAL 98,721 114,802 119,249 126,110 324,175 38.90% FACILITIES MAINTENANCE PERSONAL SERVICES 137,884 153,863 114,910 148,518 301,945 49.19% OPERATING EXPENSES 122,811 157,216 230,805 269,040 471,900 57.01% CAPITAL OUTLAY 16,621 8,338 0 64,965 76,370 85.07% TOTAL 277,316 319,417 345,715 482,523 850,215 56.75% PARKS AND RECREATION PERSONAL SERVICES 330,032 403,830 404,684 436,070 1,053,850 41.38% OPERATING EXPENSES 116,031 147,192 128,243 155,808 320,810 48.57% CAPITAL OUTLAY 13,963 20,250 53,113 17,191 32,200 53.39% TOTAL 460,025 571,272 586,040 609,069 1,406,860 43.29% CEMETERY PERSONAL SERVICES 103,255 59,695 62,127 69,022 145,315 47.50% OPERATING EXPENSES 12,517 11,373 15,479 10,468 45,060 23.23% TOTAL 115,772 71,069 77,606 79,490 190,375 41.75% COMMUNITY DEVELOPMENT PERSONAL SERVICES 200,967 211,290 212,617 239,700 622,405 38.51% OPERATING EXPENSES 33,419 30,512 10,340 12,025 110,460 10.89% CAPITAL OUTLAY 0 0 0 0 88,500 0.00% TOTAL 234,387 241,802 222,958 251,726 821,365 30.65% NON -DEPARTMENTAL PERSONAL SERVICES 129,754 150,353 139,812 166,873 608,765 27.41% OPERATING EXPENSES 546,855 517,440 577,165 807,871 1,071,509 75.40% TRANSFERS TO OTHER FUNDS 5,663 294,749 50,956 81,847 428,676 19.09% TO FUND BALANCES 0 0 0 0 55,469 0.00% TOTAL 682,272 962,541 767,932 1,056,592 2,164,419 48.82% GENERAL FUND EXPENDITURES 6,617,136 7,705,460 7,491,205 8,552,171 18,154,597 47.11% CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF MARCH 31, 2024 - Page 1 of 2 Current Prior Project Budget Share Project Year Year Expenditures Percent Funds Vumbe Descriotion Budget Sources a Thousands of Budge Expenditures Expenditures To Date ExpendecEncumbrance! Remaining FY2019 AI952 Construct Hangar D FDOT/DST/AP 1,800/450/67.2 2,317,253 - 2,313,889 2,313,889 99.85% 42,139 (38,774] TOTAL $ 2,317,253 $ $ 2,313,889 $ 2,313,889 99.85% $ 42,139 $ (38,774) FY2020 A2007 CDBG Grant Program CDBG 643.3 643,327 140,453 369,198 509,651 79.22% 14,633 119,043 $ 643,327 $ 140,453 $ 369,198 $ 509,651 79.22% $ 14,633 $ 119,043 F Y 2021 A2161 Stormwatcr Master Plan DST/SW 350/350 700,000 - 648,400 648,400 92.63% 51,600 - $ 700,000 $ $ 648,400 $ 648,400 92.63% $ 51,600 $ - FY2022 A2220 Working Waterfront- Submerged Land CRA 50 50,000 8,550 8,550 17.10% 41,450 A2221 BSSC Baseball Backstops RIF 75 75,000 - 0.00% 75,000 A2224 Riverview Park Enhancements DON 7 6,850 - - 0.00% - 6,850 A2230 Railroad Crossing Sidewalks LOGT/DST 100/90 190,000 8,200 8,200 4.32% 14,920 166,880 A2231 Road Improvements ARPA 2 2,119,000 201,653 - 201,653 9.52% - 1,917,348 A2250 Construct (3) Square Hangars FDOT/DST 1,256/350 1,605,895 298 - 298 0.02% 1,605,597 A2260 Swales/Driveways/Culverts LOGT/SW 102/244.7 346,726 10,193 106,533 116,726 33.67% 230,000 A2261 Concha Dam Replacement DST 700 700,000 - - - 0.00% 700,000 A2263 Tulip Habitat Restoration IRLC/SW 4.8/18.5 23,291 1,696 9,119 10,815 46.43% 4,773 7,703 A2264 Gardenia Ditch ARPA/DST 536.9/213.1 750,000 - 9,887 9,887 1.32% 3,756 736,357 A2265 Schumann Drive Box Culvert ARPA 44 44,120 - 7,596 7,596 17.22% 36,524 - $ 5,910,882 $ 213,840 $ 149,885 $ 363,725 6.15% $ 59,973 $ 5,487,184 FY2023 A2304 Backup System Update DST 42.9 42,890 9,968 31,121 41,089 1 - 1,801 A2306 PD Vehicles & Equip DST 488.1 488,100 130,260 - 130,260 0 322,344 35,496 A2310 PD Generator Transfer Switch DST 200 203,317 3,317 296 3,612 0 164,250 35,455 A2312 Hurricane Ian FEMA 0 - - 56,386 56,386 - (56,386) A2313 Hurricane Nicole FEMA 0 - 24,086 24,086 - 9,800 (33,886) A2315 I OOth Anniversary Celebration DON/GF 53.7 / 96.9 150,561 49,483 12,945 62,428 0 31,762 56,372 A2320 Swing/Bench Park RIF 35 35,000 - - - - 35,000 A2322 Kiosk Signs CRA 15 15,000 - - - 13,641 1,359 A2324 Riverview Area Improvements DST 74 73,591 26,886 15,595 42,481 1 27,119 3,991 A2325 Coastal Resilience Plan Update DEP 120 120,000 60,197 16,283 76,479 1 43,521 - A2327 Natural Landscaping/LID Demo GF 15 15,000 - - - - - 15,000 A2328 Strategic Plan GF 75 75,000 2,627 2,627 0 71,000 1,373 A2331 Bucket Truck DST 159 159,000 - - - 158,219 781 A2333 Dump Truck DST 185 185,000 184,500 500 A2334 Sidewalk (Davita Dialysis) DST 200 200,000 - 200,000 A2339 PW Technology DST 7.7 7,667 5,044 - 5,044 1 - 2,623 A2351 Runway05-23 Rehab FAA/FDOT/DST 3,330/185/185 3,699,990 565,687 31,122 596,809 0 2,840,099 263,082 A2352 Coronavirus Response Grant FAA 13 13,000 2,321 5,430 7,751 5,249 A2353 Hangar D Office Improvements FDOT/DON 320/80 400,000 - - - 400,000 A2360 Swales/Driveways/Culverts DST 150 150,000 - - - 150,000 A2362 Sliplining DST 329.8 262,823 17,300 49,061 66,361 0 95,785 100,678 A2364 Stonecrop Drainage Improvements FEMA/DST 1,118/1,824 2,941,591 - 160,894 160,894 0 2,780,698 (0) $ 9,237,530 $ 873,090 $ 403,217 $ 1,276,307 13.82% $ 6,742,736 $ 1,218,487 CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF MARCH 31, 2024 - Page 2 of 2 Project 4umbe Description FY2024 A2401 Citywide Computers A2402 COSty Equipment A2403 Network Infrastructure A2405 Security Cameras A2409 PD Vehicles & Equip A2410 PD Body Worn & Vehicle Cameras A2411 CAD/RMS System A2412 Air Conditioner Replacements A2413 Sustainable Sebastian A2414 Cemetery Grounds Maintenance A2415 JAG Grant A2416 Community Development Office Impro A2417 Microsoft Office 2021 Licenses A2421 Playground Improvements A2423 Working Waterfront Expansion A2424 Veterans Memorial Improvements A2425 N County Marine Law Enforcement Fac A2426 Grant Admin - N County Marine Law E A2427 Riverview Park Improvements A2428 Riverview Park Master Plan A2430 Street Repaving A2431 Street Reconstruction A2432 Sidewalk Replacement A2433 Swales A2450 Reconstuct Alpha Apron A2451 AP Security Trailer A2452 AWOS System A2453 Design Taxiway Golf A2460 SW Excavator A2461 SW Brush Truck A2462 SW Backhoe A2463 SW Facility Pump A2464 Sliplining/Pipe Replacement A2465 SW Excavator GRAND TOTAL Current Prior Budget Share Project Year Year Expenditures Percent Funds Budget Sources a Thousands of Budget Expenditures Expenditures To Date ExpendecEncumbrance! Remaininil DST 82 81,947 30,664 30,664 0 3,004 48,279 DST 15 15,000 14,228 14,228 1 - 772 DST 31.6 31,574 5,462 5,462 0 10,745 15,368 DST 30 30,000 11,818 11,818 0 - 18,182 DST 644.5 644,531 33,391 33,391 0 609,386 1,754 DST 88.8 88,776 39,292 - 39,292 0 - 49,485 DST 84.5 84,550 25,000 - 25,000 0 - 59,550 DST 25 25,000 - - - 25,000 GF 10 10,000 440 440 0 9,560 CTF 165 151,910 106 106 0 129,320 22,484 JAG 12.8 12,799 - - - 12,799 GF 107.4 107,377 107,377 DST 72 72,053 72,053 RIF 350 393,866 331,132 8,888 0 31,304 31,430 FIND/CRA 60 / 60 120,000 - 2,063 0 120,000 - GF 15 15,000 10,168 - - 4,832 FIND/DON 50150 100,000 - 10,168 0 - 100,000 DON/GF 10.4 / 10.4 20,800 - - - 20,800 - DST 1500 1,500,000 5,000 - 1,495,000 GF 62.7 62,700 - 5,000 0 62,700 - LOGT 479.7 479,739 - - - - 479,739 DST 1780 1,780,163 188,738 188,738 0 411,263 1,180,163 GF 85.5 85,572 - - - - 85,572 LOGT 801.6 801,653 - - - - 801,653 FDOT/DST 1,000/250 1,250,000 20,178 20,178 0 44,625 1,185,197 GF 0 - 17,342 17,342 #DIV/0! (17,342) FDOT/DST 96/24 120,000 - - 120,000 FDOT/DST 172.4/43.1 215,500 - 215,500 DST 375 375,000 374,128 872 DST 122 122,000 115,831 6,169 DST 170 170,000 146,430 23,570 DST 60 60,000 - - 60,000 SW 165 165,000 - 134,745 30,255 DST 67 66,963 - - 66,963 0 a Y,L21Y94I3 a /JL,Y,B a - a 41L,/I$ 4.40% a L,Lnl,L4J Y 0,L4n,L12 $ 28,068,465 $ 1,960,340 $ 3,884,589 $ 5,524,748 19.68% $ 9,192,324 $ 13,031,212 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31, 2024 At December 31, 2023, the total of the City's cash and investments were $28,958,323.66. Of this, $24,176,820.49 was held in an interest bearing checking account at Seacoast National Bank, $4,217,325.54 was invested with the State Board of Administration and $564,177.63 is deposited with Florida Trust. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 4.93% for the Bank and 5.49% for the State Board. The average annualized return over the 3 months of this quarter from the deposit with Florida Trust was about 4.07%. This is expected to continue being positive in the coming quarters. Florida Trust is pool fund that deals in government securities averaging less than 2 year maturities. SEACOAST NATIONAL BANK STATE BOARD OF ADMINISTRATION (SBA) CURRENT CURRENT CASH BALANCE ALLOCATION BALANCE PERCENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund $ 9,187,452.91 38.00% General Fund 5 1,469,482.09 34.94% American Rescue Plan Act 2,581,462.07 10.68% American Rescue Plan Act 353,019.61 8.37% Local Option Gas Tax Find 1,452,981.69 6.01% Local Option Gas Tax Fund 198,285.76 4.70% Discretionary Sales Tax Fund 4,936,680.79 20.42% Discretionary Sales Tax Fund 673,203.54 15.960/6 Riverfront Redevelopment Fund 1,135,400.81 4.70% Riverfront Redevelopment Fund 154,271.19 3.66% Parking In-Lieu-O f Fund 0.00% Parking In -Lieu -Of Fund 102,269.35 2.42% Recreation Impact Fee Fund 48,153.02 0.20% Recreation Impact Fee Fund 6,581.60 0.16% Stormwater Utility Fund 2,433,878.48 10.07% Stormwater Utility Fund 330,490.74 7.84% Law Enforcement Forfeiture Fund 47,046.98 0.19% Law Enforcement Forfeiture Fund 6,388.43 0.15% Stormwater Series 2003 Debt Service Fund - 0,00% Stormwater Series 2003 Debt Service Fund - 0.00% Capital Projects Fund (101,760.77) -0.42% Capital Projects Fund 0.000/0 Capital Improvements Fund (77,129.25) -0.32% Capital Improvements Fund 0.001/0 Transportation Fund (120,030.10) -0.50% Transportation Fund 0.001% Stotmwater Projects Fund (4,345.54) -0.020/. Stormwater Projects Fund - 0.00"/ Golf Course Fund 481,624.32 1.99% Golf Course Fund 65,811.42 1.56% Airport Fund 462,117.34 1-91% AvportFund 62,803.12 1.49% Airport Projects Fund (462,895.16) -1.91% Airport Projects Fund - 0.001/ Budding Department Fund 1,498,394.64 6.20 % Building Department Fund 204,422.32 4.85% Cemetery Trust Fund 587,038.17 2.43% Cemetery Trust Fund 587,956.37 13.94% Performance Deposits Fund 90 750.00 0.38 % Performance Deposits Fund 2,340.00 0.06% Total Bank Balance $ 24,176,820.40 100.00 % Total SBA Balance S 4.217.325.54 100.00 % INTERFUND LOANS REPORT 10/01/23 Scheduled Balance at Fund Making Loans Purpose Balance Payments 09/30/2024 Remarks/Terms GENERALFUND: Due from Golf Course Cash Flow Loan $465,000 $80,000 $3.....85,000 Pay $35K/Year or More. DISCRETIONARY SALES TAX: Due from Airport Fund $285,000 Hangar A $245,299 $10,188 $235,111 5 Years @ 3%, Then 4% for 25 Years. Final in 2038 Due from Airport Fund $267,511 Hangar B $218,969 $8,858 $210,111 5 Years @ 3%, Then 4% for 25 Years. Final in 2041. BUILDING FUND: Due from Golf Course $700,000 Irrigation $521,094 $32,386 $488,708 Each 5 Years to T-Bond Minus 1%. Final in 2038. Due from Golf Course $559,684 Other Repairs $559,684 None $559,684 Pay When Possible, Maybe After $700,000 is paid. ana HOME Of PELICAN ISLAND To: Mayor and City Council Thru: Brian Benton, City Manager From: Kenneth W. Killgore, Finance Director Date: July 7, 2024 Re: Fiscal Year 2024 2nd Quarter Accomplishments The following are the 2nd Quarter Accomplishments for City Departments as assembled and edited by the Finance Department for the three months ended March 31, 2024. CITY CLERK Le0slative Support Matters • City Clerk prepared agenda, attended/recorded five Regular City Council meetings and one work session • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed • Seven ordinances passed on first reading; three adopted by Council • Fifteen resolutions adopted by Council • Six proclamations prepared for presentation by Council Members • Eight certificates prepared for presentation by Council Members • Three documents recorded in public record at the Courthouse • Provided monthly City calendars and revisions to Council, City staff and press • Three advertisements placed with TCPalm • Arranged reimbursement for Legislative Action Days travel • Sent out two paper supplements for the Code and LDC books • Arranged meeting invocations • City Clerk prepared agenda, attended/recorded three Regular City Council meetings Records Management Proeram • Responded to 26 public records requests • 129 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor • Airport documents, maps, surveys, were imported into Laserfiche for permanent and long term record • Historical documents and Board Minutes were put into secure containers for permanent retention. Election Matters • Coordinated Early Voting for Presidential Preference Primary with SOE office Cite Board Matters • Noticed vacancies, prepared one board appointment, updated Board Handbook and distributed pages • Noticed vacancies, prepared seven board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded one CRA and two BOA meetings within Council Meetings • Records Specialist published all scanned City board packets to City website and Laserfiche and provided to press and Council • Coordinated board/committee meeting minutes between staff and technical writer • City Clerk recorded/transcribed one Planning and Zoning Commission meeting CemeterN Matters • Certificates of Interment Rights issued for 17 locations for a total of $45,900. • Scanned all cemetery records as sold or amended for permanent retention Personnel/Educational Matters • Interviewed six candidates for Deputy City Clerk position • Clerk attended three Cnanicus training sessions • City Clerk attended Candidate Workshop at SOE office • City Clerk attended one Performance Evaluation Committee meeting Communit N Matters • Attended an organizational Zoom meeting with Express Clydesdales for the Birthday Celebration • Responded to or forwarded CITYSEB emails to appropriate departments • City Clerk and Records Specialist attended three Centennial Celebration meetings • City Clerk and Records Clerk planned, organized and worked the Centennial tent for three festivals • Records Specialist attended 6 Events Committee meetings. FINANCE DEPARTMENT. • Closed accounting records at year-end and responded to questions from the Auditors • Worked with Auditors to complete the FY2023 Audit Report and Financial Statements. • Prepared various other mandated State and Federal reports on the fiscal year ending September 30, 2023. • Developed the budget calendar for events that will keep preparation of FY2025 budget on schedule. • Handled normal processing of payroll, accounts payable and cashiering. • Monitored and approved payments on major contracts. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Monitored and completed required grant paperwork on Airport and other grants. • Documented bids and proposals for purchases to insure purchasing policies were followed. • Reviewed and edited contracts and other agreements. • Edited agenda items submitted for contracts and payments requiring City Council approval. POLICE DEPARTMENT Administration • Continued review of agency policies per accreditation standards. • Conducted interviews for Police Officers, Volunteers, Records Specialists, and Dispatchers. • Hired 3 new Academy Cadets. • Completed an audit on the Investigation and Evidence Safe. • Continued our quarterly auditing and inspection of the police building and equipment. • Attended 5 Council and Special Event/Workshop meetings. • Responded to 21 public records requests. • Attended Executive Round Table Meetings. • Attended the Florida Police Chief s Winter Conference. • Attended 2 Treasure Coast Chiefs of Police and Sheriff s Association meeting. • Participated in the Martin Luther King Parade. • Conducted 2 leadership and multiple weekly staff meetings. • Attended Coffee with a Cop Event. • Held SPD Citizen's Academy. • Attended a South Florida Law Enforcement Coordination Meeting. • Two Command Staff members attended Internal Affairs Training. • Attended Retired Chief Cummins funeral. • Attended the Four Chaplains Ceremony. • Attended multiple other civic and agency related meetings including Multi -agency assemblies. • Attended 3 Juvenile Justice 19th Circuit Advisory Board Meetings. • Held semi-annual breakfast meeting with crossing guards and volunteers. • Attended Closed Session School Board Safety Meeting. • Attended Tebow's Night to Shine. • Completed and submitted 2025 CIP. Volunteers • The Community Service Volunteers worked a total of 2,227.25 hours during this quarter. • 71 bank deposit details were completed so City Hall employees do not need to leave their assigned duties. • 49 traffic control details were assigned. These details involve directing traffic at city events, road closures, etc. • 339 house watches/close patrols were completed. • 57 vehicle transports were made consisting of taking vehicles to different locations for repairs, etc. • 1,029 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 172 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 68 Airport checks were made. The visibility helps to deter crime. • 59 special details were assigned. • 16 miscellaneous assists for law enforcement personnel. 2 • 80 paperwork runs, i.e.: State Attorney's Office, Sheriff's Office, etc. The Volunteers pick up and deliver packages such as council packages, State Attorney documents, and miscellaneous items as needed. • Assisted with traffic control on 12 traffic crash scenes. • 196 citizen contacts. • 464 miscellaneous jobs. • 39 Escorts were completed. School Resource Officers Area/school checks 1 118 116 113 347 Life Skills classes 1 1 1 3 taught GREAT classes taught 0 0 0 0 Reports 1 0 1 2 Crossing Guard 0 0 0 0 contacts Mentor lunches 10 11 13 34 Patrol hours I 64 34 84 182 Community event I 12 9 0 21 hours Patrol hours :m i Mentor lunches Crossing Guard contacts Reports GREAT classes taught Life Skills classes taught Area/school checks 0 20 40 60 80 100 120 140 Road Patrol and Special Operations • Officers were dispatched to 2,187 calls for service, and self -initiated 2,602 events. • 65 adult and 9 juvenile arrests were made. • Juvenile Civil Citation was issued. • Officers issued 218 citations, 6 parking citations, and 654 written warnings. • Officers completed 412 offense reports and 84 crash reports. Special Operations March February January Citations Warnings Incident Reports Arrests Marine & Natural Resources* 0 0 0 0 i *The Natural Resources unit is not a full-time position. 3 K-9 Unit *3 of 4 positions occupied. • K-9 Training Hours: 290 • Misdemeanor Arrests: 0 • Felony Arrests: 2 • Narcotic Searches: 4 • Activity Reports: 5 • K-9 Demonstrations: 2 • Schools Attended: 0 • Additional Training Hours: 80 • Agency Assisted: Indian River County SO Detectives Subpoenas Arrests Warrants Training/Meeting Hours Follow -Ups Active Cases Assigned Cases Cleared Cases Inactive Cases Supplements Call Outs Backgrounds/CVSA's 1 1 4 6 2 4 1 7 0 2 0 2 9.5 6.5 11.5 27.5 14 14 21 49 20 17 15 52 7 10 11 28 8 6 4 14 4 4 4 12 11 11 3 25 5 2 1 8 3 0 1 4,7 Call Outs Supplements - Inactive Cases G� , Cleared Cases _ Assigned Cases i Active Cases Follow-U ps T Training/Meeting Hours _ Warrants I Arrests Subpoenas 0 20 40 60 Series4 Series3 Series2 ■ Seriesl 4 Surveillance (hours) Supplements Inactive Cases Cleared Cases Other Intel Source Crime Stoppers Intel Officer Intel Active Cases Follow -Ups Training/Meeting Hours Warrants Arrests Court Order Documents L F r C COPE QUARTERLY REPORT 20 Sep. = Aug. = Jul. A Ia t 40 60 80 100 120 AGENCY OUTREACH EVENTS (man-hours) COMMUNITY MEETINGS (man-hours) SCHOOL RELATED EVENTS Iman-hours PUBL(CTRAINING CLASSES (man-hours) REGIONAL OUTREACH (man roylrs) PROBLEM ORIENTED POLICING (man-hours) PUBLIC SAFETY CADET ACTIVITIES (man-hours) _ TRAINING SCHOOLS (man-hours) IN-SERVICE TRAINING (man-hours) ADMINISTRATION & RESEAACH (man-hours) ROAD PATROL COVERAGE (man-hours) MARINE PATROL & NATURAL RESOURCES (man-hours) MARINE PATROL & NATURAL RESOURCES (arrests) MARINE PATROL & NATURAL RESOURCES (citations/criminal & non) MARINE PATROL & NATURAL RESOURCES (warnings) MARINE PATROL & NATURAL RESOURCES (vessel stops) SCHOOL RESOURCE COVERAGE (man-hours) Communications Division 3 30 91 124 8 10 50 68 7 7 5 19 0 9 12 21 16 16 22 54 0 4 4 8 2 4 3 9 14 26 28 68 40 0 0 40 8 0 2 10 20 31 35 86 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 128 1 60 33 221 Disp. Calls For Service 1,363 1,395 1,452 4,210 Officer Initiated Calls 890 882 922 2,694 Code Enf. Initiated Calls ' 1,517 1,844 2,055 5,416 Volunteer Initiated Calls 350 266 201 817 _ Calls Entered Into CAD 4,171 4,424 4,701 13,296 911 Calls Received 697 675 774 2,146 911 Calls Transferred Out 318 309 328 954 911 Hang-up Calls 57 60 76 193 Admin. Calls Received 2,095 1211-OFF OFF OFF >>> Admin. Calls Trarlsterred N/A N/A N/A N/A Outgoing Admin. Calls N/A N/A N/A N/A Training/Meeting Hours 10 12 12 34 >>> Problem with Administrative calls since they switched from analog lines to Rin-Central. They are working on the problem. 911 phone report system is still not working correctly, so we still can not run reports from here. All reports before that date are no longer available to us. 5 Training/Meeting Hours Outgoing Admin. Calls Admin. Calls Transferred Admin. Calls Received 911 Hang-up Calls 911 Calls Transferred Out 911 Calls Received . Calls Entered Into CAD Volunteer Initiated Calls Code Enf. Initiated Calls Officer Initiated Calls ! Disp. Calls For Service 0 1,000 2,000 Crime Scene/Evidence Evidence Uutsourced Cars Impounded Video Redaction Hours Video's dc�wnlozdeolsent CD's used Supplements Written Evidence Processing Hours Crime Scene Processing Hours Training _.Qurs Call Uuts fingerprints State Attorney Requests Month 3 Month 2 r Month 1 3,000 4,000 5,000 3 1 2 6 15 4 7 26 12 10 9 31 0 0 0 0 0 0 0 0 28 26 34 88 77 164 252 493 57 32 43 132 0 1 0 1 0 3 0 3 '0 3 0 3 4 1 5 10 0 1 2 3 4 21 6 31 64 68 58 1190 Fingerprints Training Hours i Evidence Processing Hours CD's used Video Redaction Hours _ Items Purged it Evidence Outsourced t� Items Received 0 50 100 150 200 250 300 March Feb Jan 6 Code Enforcement Of the 5,471 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 187 written warnings. This ranges from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 121 property inspections for title companies and 106 sign violations. • 324 Code Services. • 277 re -inspections, 38 violations were not complied with, 74 were posted for abatement, 4 abated by vendors. • 165 violations complied. • 18 liens filed, 28 liens released. • 87 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were 0 calls for water violation during the 1 st quarter. Alarm Assessment • $310.00 in alarm permits (new and renew) • $150.00 in false alarms fines • 115 alarm responses by officers, 115 of these were false. • 21 New permits issued. ROADS Asphalt • Put down 36 tons throughout the city at various road crossings and pot holes including repairs at Creative Park Playground parking area and airport access road bridge crossing, by shade hangars. • Repaired various pot holes and road edges with 2 pallets of bagged cold patch (3 tons) • Built up FPL access road off of S. Wimbrow with millings to create high point for drainage improvement project. Concrete • Dug, out, formed poured a IOx8 pad for pending Cleveland St. pedestrian crossing and installed ADA mat. • Removed broken sidewalks, tree roots and formed for new sidewalks and Creative Park Playground seating area (11) yds. • Removed old basketball court slab, hoop from Community Center property and brought in dirt to backfill area. Grinding • Performed sidewalk inspection on IRD and ground down any and all trip hazards. • Ground down all tripping hazards on Barber St. from Park Place entrance to RR tracks, also on Main St. from Airport Drive East Right of Way Mowing • Cut back vacant lots of sight obstruction and clearing flow lines with side arm machine and by hand throughout the city. • Cut back trees that were blocking street and stop signs. • Maintained grounds at PW compound. Misc. • Assisted SW with Schumann ditch muck removal and regrading for drainage improvement project. • Assisted with various road crossing replacements in drainage improvements area. • Assisted with driveway removal and pipe replacement at various locations throughout drainage improvement areas , sometimes using a jackhammer to free locked in concrete. • Assisted Parks with Creative Park playground demolition and removal of old equipment and dirt. • Regraded overflow parking lot for upcoming event. • Assisted sign shop with various painting projects throughout the city. Facilities Maintenance • Maintain City Flags • Maintain and monitor all lift stations • Monthly A/C maintenance all City Buildings • Monthly monitoring and supplies AED stations • Daily maintenance and repairs city buildings • Monitor C1eansSpace Janitoral • Quarterly Fire/Sprinkler Testing (Vector Security) • City Hall/Police Department: Quarterly AC Maintenance (Trane) (ISSl) • Public Works Compound: AC Quarterly Inspections (Midstate Mechanical) • 2024 Backflow Program Inspections and repairs • Senior Center: Flooring and interior Painting • Yacht Club: Exterior Painting and Backflow replacement • Splash Pad: Backflow replacement • City Hall, Old School and Police Department: Pressure Wash Buildings • City Hall: Roof Repairs. Balcony door repairs City Mgr. and City Attorney • Police Dept.: Roof Repairs and Office Flooring • Old School: Pane Glass Window Repairs Sign Shoo • Signage and Installation: • Created; 99 • Signs Installed: 38 • Signs Straightened: 16 • Signs Cleaned:4 • Trees cut by signs: 0 • Traffic Studies: 17 • GIS Locations: 3 • Decals:951 • Pavement Markings: • Stop Bars: 5 • Yellow Line Striping: 10,290 LNFT • White Line Striping: 1,500 LNFT • Parking Lots: 4 • Cross Walks: 0 • Handicap stalls: 3 • ADA Mats painted: 0 • Blue Paint: 325 LNFT • Special Projects: • Painted Veterans parking stalls City Hall: Completed. • Road markings Powerline Rd: Material received date pending • Painted parking lots and taxiway A at Airport: Completed • Re -Sign all Airport gates: Completed • Install crosswalk Indian River/Cleveland: 20% completed • Locate all ADA mats, create GIS map: Completed, CIP budget request submitted for repairs • New Projects: • Install new printed logos on City vehicles: 25% Completed • Zone 3 stop bars and crosswalks: 10% completed • Install Chevrons , Barber St./Gator S curve: Signs made, install pending • Training for new vinyl printer: Scheduled Jan 11-12, 2024 Completed • Re -furbish gate and warning signs at airport: Completed • M.O.T/Special Events 5 • School Lights: 4 • Citizens Request: 4 (3 completed). • Work Orders: 66 (62 completed). • Created Signs Breakdown: • Street Signs: 2 • Warning:36 • Park: 15 • Aviation:31 • Construction Zone Warning: 6 • Miscellaneous 8 • Ordinance 1 CemeterN • Routine Mowing/Weed Eating and Edging • Fixed Sprinkler Heads • Ordered no alcohol signs for unit 5 • Cremains:7 • Burials:4 • Started new office remodel • Rain Guage: 10AF 8 Construction Suecialist • City -Wide • Test and certify city backflow valves • Hang centennials banners • Repair/Replace light poles thru our city • Airport • Repairs to security trailer • Repair water line to security trailer • Run new power feed for fuel pump • City Hall • Paint fire lines • Repair bathroom lock • Threshold at old school house • Police Department • Paint fire lines • Move Evidence room equipment to new area set up and repair rooms • Senior Center • Renovation to center • Chamber of Commerce • Replace bathroom plumbing and renovate bathrooms • Schumann Park • Replace/repair light at tennis courts • Creative Park • Install pole mounted camera • Renovate bathrooms • Hardee Park • Repair Toilets and repair walkway lights Replace drinking fountain • Golf Course • Repair main water leak and repair water leaks in bathroom • Replace door on snack shack • Piers • Install new light pole on North pier • Fisherman's Landing • Replace lighting with LED • Riverview Park • Replace outlets and install solar lighting for parking Fleet Management: • The Fleet Management Staff completed 144 repair work orders, 35 preventive maintenance services 6 service calls and 2 road trips to pick up parts. • Took delivery of the following units: • Portable air compressor/Jack Hammer • 2024 Unmarked Ford Explorer • 2024 Nissan Frontier Truck • Completed the prep (Lights, Rack, Graphics, etc.) on the above vehicles. • Completed Sales on Gov. Deals $902.00 • Fuel Cost as of the Jan. Feb. Mar. 2024 • $3.49 per gallon of gasoline — up 29% • $3.32 per gallon of diesel fuel — up 10% • $3.29 per gallon of dyed diesel — up 19% C LEISURE SERVICES Parks Division • Maintain area at Airport • Maintain areas at the playgrounds • Installed tennis net at Schumann Park • Re -attach the windscreen at pickle ball courts • Open stage and prepared for events and close stage after events • Close yacht club ramp • Installed fencing for the overflow parking • Spray WOOW at the Yacht Club • Remove playground at the Barber St. Sports Complex • Delivered bleaches for event for the High School • Work on golf carts • Remove abandoned bike Yacht Club • Maintain area by cutting median at Barber St. • Set up broke down centennial tent for event at Riverview Park • Work the event at Barber St. Sports Complex • Picked up supplies for upcoming event • Installed bricks at Memorial Park • Delivered and retrieved carts for events • Delivered and set-up light tower for up- coming event • Cleaned City Managers car for event • Repaired decking on the playground at Bryant Court Park • Retrieved hay for upcoming event • Retrieved golf carts, light tower for the event at Riverview Park • Loaded trailer for up -coming event • Set-up work event at Riverview Park • Remove trash and debris at Riverview Park • Haul mulch to Barber St. Sports Complex • Repaired fence at Memorial Park Recreation Division • Continued city run programs. STORMWATER DEPARTMENT • Clean up Airport: 1 • Back fill and clean up: 1 • Armadillo work: 1 • Cut Concrete Driveway: 2 • Ditch Bank Prep: 1 • Ditch Maintenance: 28 • Driveway Replacement: 36 • Driveway Repair: 2 • Equipment Repair: 2 • Pipe/Road Crossing installation and replacement: 10 • Side Yard Pipe: 7 • Sod Lay: 1 • Swale Inspection/Citizen Request: 1 • Swale Regrading: 3 • Washout Repair: ' 1 • Concrete Removal: 1498 • Brush & Trees: 1450 • Debris Removal: 407 • 15Cy Rusted Pipe 10 Citizen Request Line • Request:268 • Completed: 205 (76%) • In Progress/Received: 54 (20%) • By Department: Stormwater 107(39%) Roads 74 (27%) Miscellaneous 26 (9%) Code Enforcement 14 (5%) Parks 13 (5%) Trash 8 (3%) Signs 3 (1%) Animal 2 (<1%) Utility 19 (7%) canceled 9 (4%) Inspection Tvpe Inspection # Passed Failed Conditional Re -Inspection Fee Final Engineering 260 216 44 0 $ 0.00 Drainage Pipe Elevation 92 89 03 0 $0.00 Driveway 119 96 23 0 $0.00 Pre -Sod 51 47 4 0 $ 0.00 Total 549 435 114 0 $ 0.00 GOLF COURSE Revenue 23-24 22-23 2nd Quarter Rev. $683,834 $685,919 YTD Tot. Rev. $1,263,861 $1,265,776 2nd Quarter Rounds 18,417 19,554 YTD Tot. Rds. 34,442 34,180 2nd Quarter Green Fee $347,256 $296,554 YTD Green Fee $513,803 $454,100 2nd Quarter Cart Fee $247,524 $295,703 YTD Cart Fee $418,271 $485,224 2nd Q. Annual Member $4,296 $4,687 YTD Ann. Mem. $145,887 $137,925 2nd Q. USGA Hdcp. $950 $720 YTD USGA Hdcp. 5,225 $5,328 2nd Qtr. Disct. Card $9,225 $8,986 YTD Disct. Cd. $51,811 $48,244 2nd Q. Driving Range $22,170 $24,658 YTD Dr. Rge. $34,339 38,432 2nd Q. Club Rental $2,174 $735 2nd Q. Golf Shop Retail $29,410 $36,227 2nd Q. Retail COST ($12,844) ($20,379) 2nd Q. Golf Shop Profit $16,586 $15,848 YTD Shop Retail $57,883 $55,776 Rev. con't. 23/24 22-23 2nd Q. Restaurant Rent $7,500 $7,500 YTD Rest. Rent $15,000 $15,000 *2nd Q. Rain amount 8.5" 3.2" *Data obtained from weather underground.com • Comments • Considerable more amount of rain, which did affect Driving Range & Cart Fees (with more "Cart Path Only" days than expected, many golfers choose to walk versus ride in a golf cart). 8.5" total for 2nd quarter, including 5.5" in January 2024. In addition to the rain, cold air temperatures persisted and limited sunshine. • Special Events for 2nd quarter included: Solid Rocket Booster League, Friendship Community Church, Palm Bay Golf Association, Barefoot Bay Traveling Group and Discount Tire. All daily/weekly leagues, which are offered 7 days a week, have produced good numbers of golf rounds. • Through the Indian River Golf Foundation, offered weekly junior golf clinics and on -course experiences. • Offered 6 Tour Edge Demo Days, which creates several golf club sales and overall golf revenue. 11 AIRPORT • Routine Consist of: Mowing, Weed Wacking, Edging, Enforce Airport Security, Trimmed all shrubs around hangars A,B,C and main building, runway/taxi area inspection, equipment maintenance, spraying and runway light maintenance • Other than Routine: • Mowed around outside perimeter of airport • Cleaned and greased all 4 flags • Set-up temp. parking lot at gate 21 for Skydive Show • Prepped and passed FDOT inspection of Sebastian Airport • Cleaned and oiled all gate motors and chains • Chaperoned surveyors and contractors on RW 5-23 • Serviced and replaced both generators on AP 10-AP08 sign board • Cleaned hanger cover head door and greased • Installed new lights around airport building and on the vault • Blow debris off runways and taxis ways BUILDING FUND • In the second quarter of this fiscal year, a total of 42 new single-family homes were issued building permits. The number of new single family homes has increased slightly from the first quarter. Other permits of significance include 0 new manufactured homes, 1 new commercial building, 0 commercial additions, 9 commercial alterations, 0 commercial build outs, 1 residential addition and 103 residential alterations. In all, 952 building permits were issued in the second quarter. Overall, permitting has increased by roughly 9% compared to the first quarter. • Total number of inspections for the second quarter was 3137 for an average of 50 building inspections per working day. The number of inspections decreased slightly due to the slower permit activity experienced in the fast quarter. • The number of Certificates of Occupancy issued for the second quarter included 42 new single family residences, 0 manufactured homes, 1 commercial certificate of occupancy, 0 commercial temporary certificates of occupancy and 3 commercial certificates of completion. • The following lists the Business Tax Receipt activity for the second quarter: new businesses-55, renewals-68, transfers-0, duplicates-0, home based businesses-36, commercial businesses-20, insurance companies-0, vacation rentals-13 and solicitor registrations-0. There were 10 new Contractor registrations. In addition, there have been 87 requests for permit records on properties within the city from lien/title companies. • Second quarter permitting levels increased in comparison to the fast quarter which had a decrease in permitting levels. Over all permitting and inspection levels are in line with numbers we were getting in fourth quarter of last fiscal year. The Fire Prevention Office has now completed the fire prevention module in the MyGovernmentOnline software program. This will allow us to create projects on properties that require annual or biannual fire inspections. Also gives us the tools to send out notices, schedule future inspections and run reports. 12