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Home My WebLink About07-24-2024 CC AgendaSEBASTIAN (INTINMIAI (IIISRATION 19H- 1 SEBASTIAN CITY COUNCIL REGULAR MEETING AGENDA WEDNESDAY, JULY 24, 2024 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA ALL AGENDA ITEMS MAY BE INSPECTED 11V THE OFFICE OF THE CITY CLERK OR ON THE CITY'S WEBSITE 1. CALL TO ORDER 2. INVOCATION — Deacon Bob Quinnell, St. Elizabeth's Episcopal Church 3. PLEDGE OF ALLEGIANCE — Led by Council Member Nunn 4. ROLL CALL 5. AGENDA MODIFICATIONS Modifications for additions require a unanimous vote of City Council 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS Presentations ofproclamations, certificates and awards, and brief timely announcements by Council and Staff. No public input or actions under this heading. BriefAnnouncements: Saturday, July 27 — Treasure Coast Waterway Cleanup — Meet at Main Street Boat Ramp — 8am to 12:30pm Friday, August 2 — Sebastian Police Department Back to School Summer Bash —10am to 2pm — Barber Street Sports Complex Friday, August 9 — Chamber of Commerce Grill Out Night — S: 30pm to 8pm — "Let's Fiesta " Theme August 10 —17 — 2024 Primary Election Early Voting in Council Chambers — 8am to 4pm 7. PUBLIC INPUT The heading on Regular Meeting agendas "Public Input "provides an opportunityfor individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to resolve matters with staff prior to meetings. Individuals are asked to provide copies of materials for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 1 of 220 8. CONSENT AGENDA All items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. pgs 8-1 S A. Approval of Minutes — July 10, 2024, Strategic Plan Workshop pgs 16-17 B. Approval of Resolution No. R-24-36, Authorizing Staff to Submit a Grant Application to the State of Florida Department of Environmental Protection Recreation Development Assistance Program for up to $50,000.00 in order to Provide for Upgrades to the Bryant Court Park of the City of Sebastian and Authorize the Mayor to Execute Appropriate Documents (Transmittal, R-24-36) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION FOR THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION RECREATION DEVELOPMENT ASSISTANCE PROGRAM REQUESTING UP TO $50,000.00 TO UPGRADE BRYANT COURT PARK; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 18-19 C. Approval of Resolution No. R-24-37, Authorizing Staff to Submit a Grant Application to the State of Florida Department of Environmental Protection Recreation Development Assistance Program for upgrades to the City of Sebastian Swing and Bench Park for an Amount up to $50,000.00 and Authorize the Mayor to Execute Appropriate Documents (Transmittal, R-24-37) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION FOR THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION RECREATION DEVELOPMENT ASSISTANCE PROGRAM REQUESTING UP TO $50,000.00 TO UPGRADE SWING AND BENCH PARK; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 20-26 D. Approve the "Piggyback" Emergency Purchase of One (1) Ford Explorer Marked Patrol Vehicle from Bartow Ford (Transmittal, Approvals, Equipment Worksheets, Decal Quote) pgs 27-32 E. Application for Federal FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program (Transmittal, Letter, Solicitation, Request, Instructions) 9. COMMITTEE REPORTS & APPOINTMENTS City committee reports and Council Member regional committee reports. No public input or action except for City committee member nominations and appointments under this heading. 2 of 220 10. PUBLIC HEARINGS pgs 33-57 A. Ordinance No. 0-24-11 — Second Reading and Public Hearing — Request for Small Scale Comprehensive Plan Future Land Use Map Amendment — St. Lucie Development Corporation — LDR (Low Density Residential, max 5 du/ac) to MDR (Medium Density Residential, max 10 du/ac) (Transmittal, 0-24-11, Staff Report, Exhibits, Minutes) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING AN AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP TO DESIGNATE A LAND USE CLASSIFICATION OF MDR (MEDIUM DENSITY RESIDENTIAL, 10 UNITS PER ACRE) FOR PROPERTY WITH A CURRENT LAND USE DESIGNATION OF LDR (LOW DENSITY RESIDENTIAL, 5 UNITS PER ACRE), FOR LAND CONSISTING OF 20.38 ACRES, MORE OR LESS, LOCATED EAST OF SCHUMANN DRIVE, NORTH & EAST OF DAY DRIVE, AND SOUTH OF DAHL AVENUE, OR SPECIFICALLY LOTS 15 TO 28, BLOCK 583, LOTS 1 TO 28, BLOCK 582, AND LOTS 2 TO 29, BLOCK 581, SEBASTIAN HIGHLANDS UNIT 17; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE AND PROVIDING FOR AN ADOPTION SCHEDULE. pgs 58-76 B. Ordinance No. 0-24-12 — Second Reading and Quasi -Judicial Public Hearing — Request for Rezoning — St. Lucie Development Corporation — RS-10 (Single - Family Residential, 10,000 SF Parcels to RM-8 (Multi -Family Residential, maximum 8 du/ac) (Transmittal, 0-24-12, Staff Report, Exhibits, P&Z Minutes) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING A ZONING CLASSIFICATION OF RM-8 (RESIDENTIAL MULTI -FAMILY, 8 DU/AC) TO LAND WITH A CURRENT ZONING DESIGNATION OF RS-10 (RESIDENTIAL SINGLE-FAMILY) FOR PROPERTY CONSISTING OF 20.38 ACRES, MORE OR LESS, LOCATED EAST OF SCHUMANN DRIVE, NORTH AND EAST OF DAY DRIVE, AND SOUTH OF DAHL AVENUE, OR SPECIFICALLY LOTS 15 TO 28, BLOCK 583, LOTS 1 TO 28, BLOCK 582, AND LOTS 2 TO 29, BLOCK 581, SEBASTIAN HIGHLANDS UNIT 17; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 77-87 C. Ordinance No. 0-24-13 — Second Reading and Adoption Hearing — Request for Small Scale Comprehensive Plan Future Land Map Amendment — City of Sebastian — CG (Commercial General) to INST (Institutional) (Transmittal, 0-24-13, Supporting Documents) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING A SMALL SCALE AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP TO DESIGNATE A LAND USE CLASSIFICATION OF INST (INSTITUTIONAL) FOR LAND WITH A CURRENT LAND USE DESIGNATION CG (COMMERICAL GENERAL) FOR PROPERTY CONSISTING OF 0.06 ACRES, MORE OR LESS, LOCATED EAST OF SEBASTIAN HISTORICAL PARK, NORTH OF SCHUMANN DRIVE, AND WEST OF LOTS 1, 2, & 3 BLOCK 406, S/H UNIT 7; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE AND PROVIDING FOR AN ADOPTION SCHEDULE. 3 of 220 pgs 88-97 D. Ordinance No. 0-24-14 — Second Reading and Quasi -Judicial Public Hearing — Request for Rezoning — City of Sebastian — CG (Commercial General) to PS (Public Service) (Transmittal, 0-24-14, Supporting Documents) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING A ZONING CLASSIFICATION OF PS (PUBLIC SERVICE) TO LAND WITH A CURRENT ZONING DESIGNATION OF CG (COMMERCIAL GENERAL) FOR PROPERTY CONSISTING OF 0.06 ACRES, MORE OF LESS; LOCATED EAST OF SEBASTIAN HISTORICAL PARK, NORTH OF SCHUMANN DRIVE, AND WEST OF LOTS 1, 2, & 3, BLOCK 406, S/H UNIT 7; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVERNER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 98-109 E. Ordinance No. 0-24-15 — Second Reading and Adoption Hearing — Request for Small Scale Comprehensive Plan Future Land Map Amendment — Schumann Road Indian River, LLC — INST (Institutional) to CG (Commercial General) (Transmittal, 0-24-15, Supporting Documents) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING A SMALL SCALE AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP TO DESIGNATE A LAND USE CLASSIFICATION OF CG (COMMERCIAL GENERAL) FOR LAND WITH A CURRENT LAND USE DESIGNATION OF INST (INSTITUTIONAL) FOR PROPERTY CONSISTING OF 0.07 ACRES, MORE OR LESS; LOCATED EAST OF SEBASTIAN HISTORICAL PARK, NORTH OF SCHUMANN DRIVE, AND WEST OF LOTS 1, 2, & 3, BLOCK 406, S/H UNIT 7; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING AN EFFECTIVE DATE AND PROVIDING AN ADOPTION SCHEDULE. pgs 110-120 F. Ordinance No. 0-24-16 — Second Reading and Quasi -Judicial Adoption Hearing — Request for Rezoning Schumann Road Indian River, LLC — PS (Public Service) to CG (Commercial General) AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING A ZONING CLASSIFICATION OF CG (COMMERCIAL GENERAL) TO LAND WITH A CURRENT ZONING DESIGNATION OF PS (PUBLIC SERVICE) FOR PROPERTY CONSISTING OF 0.07 ACRES, MORE OR LESS, LOCATED EAST OF SEBASTIAN HISTORICAL PARK, NORTH OF SCHUMANN DRIVE, AND WEST OF LOTS 1, 2, & 3, BLOCK 406, S/H UNIT 7, PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILTY, PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. 11. UNFINISHED BUSINESS - None 12. NEW BUSINESS pgs 121-125 A. Consideration of First Amendment to the Franchise Agreement between the City of Sebastian and Waste Management Inc. of Florida (Transmittal, Amendment, Ex. A) 4 of 220 pgs 126-132 B. Discussion on Workforce Housing in Partnership with Indian River County Habitat for Humanity on Surplus City Property (Transmittal, Appraisal Information) pgs 133-158 C. Adoption of Motion to Set the Proposed Millage Rate for FY2025 at 3.1955 (Transmittal, PPT, Draft Budget and Capital Improvement Plan Available at the Following Link: httvs://www.citvofsebastian.ore/DocumentCenterNiew/2590/FY25-DRAFT-Budget 20240703 Numbered) pgs 159-184 D. Resolution No. R-24-34 Accepting 1' Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2023-2024 Annual Budget (Transmittal, R-24-34, Report) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 185-210 E. Resolution No. R-24-35 Accepting 2°d Quarter Financial Report and Recognizing Necessary Amendment and Adjustments to FY 2023-2024 Annual Budget (Transmittal, R-24-35, Report) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 211-214 F. Award ITB 24-14 to Passage Island Construction, LLLP for Hangar D Office Space Build -Out (Transmittal, Intent to Award, Bid Tab) pgs 215-200 G. Approve the Purchase of One (1) John Deere 85 P-Tier Mid -Size Excavator at the Price of $171,213.25 as a Cooperative Purchase Under the Florida Sheriffs Association Contract #FSA23-EQU21.0 from Dobbs Equipment (Transmittal, Contract, Quote) 13. CITY ATTORNEY MATTERS 14. CITY MANAGER MATTERS 15. CITY CLERK MATTERS 16. CITY COUNCIL MATTERS A. Mayor Dodd B. Council Member Jones C. Council Member McPartlan D. Council Member Nunn E. Vice Mayor Dixon 5 of 220 17. ADJOURN (All meetings shall adjourn by 9: 30 pm unless extended for up to one half hour by a majority vote of City Council) NO STENOGRAPHIC RECORD BY A CERTIFIED COURT REPORTER WILL BE MADE OF THE FOREGOING MEETING. ANYPERSON WHO DECIDES TO APPEAL ANY DECISIONMADE BY THE CITY COUNCIL, BOARD OR AGENCY WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING OR HEARING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONYAND EVIDENCE UPON WHICH THE APPEAL IS TO BE HEARD. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA) OF 1990, ANYONE WHO NEEDS A SPECIAL ACCOMMODATIONFOR THIS MEETING SHOULD CONTACT THE CITY'SADA COORDINATOR AT 388-8226 — ADA@CITYOFSEBASTIAN.ORG AT LEAST 48 HOURS INADVANCE OF THIS MEETING. M/ZI]U 1,1 1 , Please click the link to join the webinar: https:Hus02web.zoom.us/j/82842079482 Or One tap mobile: +13052241968„82842079482# US +16469313860„82842079482# US Webinar ID: 828 4207 9482 International numbers available: https:Hus02web.zoom.us/u/kck89NW90 6 of 220 PROCEDURES FOR PUBLIC INPUT IN ACCORDANCE WITH ORDINANCE NO.0-24-07 Regular Citv Council Meetings Public input is ALLOWED under the heading: • Consent Agenda • Public Hearings Unfinished Business • New Business • Public Input Public Input is NOT ALLOWED under the headings: Proclamations, Awards, Brief Announcements (except for individuals giving or accepting proclamations or awards); Committee Reports and Appointments (except for committee members giving reports and applicants being interviewed for committee appointments); City Council Matters Charter Officer Matters Council may, by majority vote, call upon an individual to provide input if desired. Workshops and Special Meetings Public input is limited to the item on the agenda Time Limit Input on agenda items where public input is permitted on agendas is FIVE MINUTES; however, City Council may extend or terminate an individual's time by majority vote of Council members present. Input Directed to Chair Speakers shall address the City Council IMMEDIATELY PRIOR TO CITY COUNCIL DELIBERATION of the agenda item and ALL INPUT SHALL BE DIRECTED TO THE CHAIR, unless answering a question of a member of City Council or City staff. Individuals shall not address City Council after commencement of City Council deliberation on an agenda item after public input has concluded, providing, however, the Mayor and members of City Council may recall an individual to provide additional information or to answer questions. Certain Remarks Prohibited Personal, impertinent, and slanderous remarks, political campaigning, and applauding are not permitted and may result in expulsion from the meeting. The Chair shall make determinations on such remarks, subject to the repeal provisions below. Appealing Decisions of Chair Any member of Council may appeal the decision of the Chair to the entire Council. A majority vote of City Council shall overrule any decision of the Chair. Public Input Heading on Agenda The heading on Regular Meeting agendas "Public Input" provides an opportunity for individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to attempt to resolve matters with staff prior to meetings. Individuals are asked to provide copies of material for Council one week prior to the meeting if they intend to refer to specific material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 7 of 220 Council Meeting Date Agenda Item Title: Recommendation Background: t SEBASTIAN I101 a 1101 AI <III•a•I 100 M. Ma CITY COUNCIL AGENDA TRANSMITTAL July 24, 2024 Draft Strategic Plan Workshop Minutes Request changes if necessary. Approve minutes. If Agenda Item Renuires Expenditure of Funds: Budgeted Amount: N/A Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Draft Strategic Plan Minutes Administrative Services Department Review: fV/A City Attorney Review: N/A Procurement Division Review, if applicable: NIA City Manager Authorization: / i Date: 7 / / 7 %A O z � 8 of 220 SEBASTIAN ((MI(MMIU (Upt1(IOM HII•W SEBASTIAN CITY COUNCIL 2024-2028 STRATEGIC PLAN WORKSHOP MINUTES WEDNESDAY, JULY 10, 2024 — 5:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA l . Mayor Dodd called the Strategic Plan Workshop to order at 5:00 p.m. 2. A moment of silence was held. 3. The Pledge of Allegiance was recited. 4. ROLL CALL Mayor Ed Dodd Vice Mayor Kelly Dixon (Via Zoom) Council Member Fred Jones Council Member Bob McPartlan (Via Zoom) Council Member Chris Nunn Staff Present: City Manager Brian Benton City Attorney Jennifer Cockcroft City Clerk Jeanette Williams Building Director/Fire Marshal Wayne Eseltine Community Development Director Alix Bernard Community Development Manager Dorri Bosworth City Engineer/Special Projects Director Karen Miller Parks and Recreation Director Richard Blankenship Public Works Director Lee Plourde Airport Manager Jeff Sabo Human Resources Director Cindy Watson Golf Pro Greg Gardner Police Chief Dan Acosta Also Present: Dr. Joe Saviak, Saviak Consulting, LLC Dr. Richard Levey, Saviak Consulting, LLC 5. DISCUSSION MATTERS 9 of 220 2024-2028 Strategic Plan Workshop July 10, 2024 Page 2 Workshop Obiectives/Defininfz Success - Dr. Saviak Dr. Saviak said they would be discussing the key concepts and provide specific direction on the mission, vision, value and goals with Council. The next step would be a community meeting to receive feedback and ideas, then staff will develop specific statements and then the statements would come back to Council for adoption. He said successful organizations do this to identify opportunities that can be optimized or threats they can avoid. It also helps align operations with a specific set of objectives so positive measurable outcomes are archived. It sets the direction for the future of the City to produce positive results for the citizens. Purooses and Benefits of Strateuic Planninp, — Dr. Saviak In summary, he said given the mission, strengths, weaknesses, opportunities, threats, stakeholders, history, capacity and resources what objectives and strategies should be implemented to achieve those objectives to transmit those to positive measurable outcomes. This will help establish a mission that is future oriented that is aspirational. Values are standards that define how people think and goals are long term purposes. Research Process — Dr. Saviak He went over the process on slide 9. He said the beauty is that will allow everyone to participate in process and provide hard evidence. 5: 08pm Research Findings — Dr. Levev 5:08 Dr. Levey described how they interviewed Council, the City's management team, and an electronic survey to 100 employees to see if there was a consensus in the findings. He said most responses indicated they were interested in refining the City's mission statement indicating it was time to refresh the overall vision of the organization. (Slide 17) He said preserving the vision of hometown/coastal charm came out on the top; honesty and transparency was highly valued showing how the City thinks and acts; and, he said the goal of smart, sustainable growth was the most important. Dr. Levey said with the SWOT analysis, the leadership team felt high quality, knowledgeable employees was a strength and there was a strong feeling that there needed to be more professional development and a leadership succession plan. (Slide 23) Threats included home rule/pre-emption/unfunded state mandates and economic downturns were seen as a threat as with most cities. The top three objectives across all categories included workforce training/increase staff, stormwater improvements; technology upgrades; recreational opportunities and external communications. This will feed into the objectives of the plan and be measurable. 5:14pm He said respondents indicated that they really want engagement with residents, staff and Council to develop a transparent process. He said an electronic survey of 100 employees was sent out to test the responses from the lead staff. The results were as follows: (slide 33): 10 of 220 2024-2028 Strategic Plan Workshop July 10, 2024 Page 3 1) Quality public services should be the centerpiece of the City. 2) The City should enhance the quality of life for the residents. 3) The City should foster economic opportunity with the community. 4) The City should maintain the small-town feel as the City grows. Dr. Levey said in testing the responses with the employee survey it shows that the highest component of mission is quality public services. He asked Council if they feel this finding is on point because it will drive the language drafted for the for the mission statement. Discussion of Mission. Vision. Values, and Goals — Dr. Saviak. Dr. Levey. Citv Council, and Executive Team Mayor Dodd said he agreed 100%, the four points are what they should be doing. He asked that the concept of workforce training and succession planning be included in the mission statement. He said succession planning is important and they must provide training for those to do that and have a budget for it. In response to Council Member Jones, Dr. Levey said resident's quality of life for residents is defined in eyes of beholder. They would have to develop goals to measure that. Council Member Jones said to him, quality of life means maintaining a small town feel and continuing what they are doing. Dr. Levey said it could be included into a vision statement for the character of a community. It could be used as a guide to develop of a community. The City Manager said they could join multiple elements to create their mission statement. Council Member Jones said he was on board with where they were going. Mayor Dodd said quality of life could expand into other areas as well such as expanding into Riverview Park that citizens can enjoy. Dr. Levey all those projects become part of the strategic plan; they are linking deliverables to their mission. They will help develop a strategy and plan. Council Member Nunn said the quality of life to him is good parks, good roads, things that make people safe and improve their quality of life. He asked what fostering economic opportunity within the community entails because every cent is taxpayer money. He said he agreed that the mission statement does need updating. Mayor Dodd said economic opportunity can transcend itself into reassessing how they deal with business environment, how deal with chambers of commerce and noted they won't be major employment center but more of a small business center. Dr. Levey said once they identify their economic plan, their economic strategy needs to compliment that. 11 of 220 2024-2028 Strategic Plan Workshop July 10, 2024 Page 4 5:25pm Council Member Jones said they need to do more to keep the small businesses here and that will attract more small businesses. Dr. Levey said that may very well be their strategy. He complimented them for already thinking about executing their strategy. Vice Mayor Dixon said everything so far is spot on. Council Member McPartlan said a lot of the pieces are already there; some the weaknesses are already being worked on. Council Member Jones said their recently improved social media presence is already happening. Dr. Saviak noted their plan could be building on and optimizing what is already there. It was the consensus of Council to include all four concepts. 5: 28pm Council Member McPartlan said the piece that ties it all together is the quality of public services. Vice Mayor Dixon said small businesses give Sebastian the small-town USA feel and maybe they could incorporate that instead of "fostering economic opportunity." Vision Dr. Levey said the electronic survey indicated the vision should include: 1) Preserving the hometown vibe and coastal charm 2) Making the community a vibrant and desirable place to live 3) Ensure smart sustainable growth 4) Promote the beautiful waterfront Mayor Dodd said these also were spot on with his feelings. He said making a desirable place to live is a catch all phrase. He said some of the waterfront problems are what the state regulates so they can strive to do more but within those regulations because it is important to have a vision for the waterfront. He also said sustainable is important for smart growth. You can't build smartly if it doesn't sustain the community. He said he was on target with this. Council Member Jones asked to combine the preservation of the hometown vibe/coastal charm and the promotion of the beautiful waterfront. Dr. Levey said some would overlap and they could if it was the consensus of Council. Mayor Dodd said part of this was preserving could be changes to the Land Development Codes and the other is to promote. Vice Mayor Dixon asked if that was for the chamber. Dr. Levey explained that City staff could work with other entities to accomplish the promoting objective. Mayor Dodd said they should leave that in there so the City can have plans for the waterfront and not expect private enterprises to promote the waterfront. That might lend itself into the plans of what they do with the waterfront. 12 of 220 2024-2028 Strategic Plan Workshop July 10, 2024 Page 5 Council Member Nunn said "promote" from City's perspective is double edge sword because other businesses might feel slighted in not being promoted. He noted the chamber who receives government funding, should promote all small businesses in area. 5: 37pm Council Member McPartlan suggested the following statement, "City will preserve our home town vibe and coastal charm through quality public services, a vibrant citizenry and ensure smart sustainable growth." He also said that he was contemplating adding, "and fostering vibrant citizenry and fostering local business." Dr. Saviak confirmed the vision statement would include all four elements along with Council Member McPartlan's statement. Dr. Levey said they understood the sensitivity to the word "promotion" and with regard to one geographic area, they would like to add coastal charm but not necessarily the waterfront. Values (Slide 53) Dr. Levey said the values are standards on how an organization talks and behaves. The five concepts from the interviews are: 1) Public transparency 2) Professionalism 3) Protecting the natural resources 4) Preserving the coastal charm 5) Innovative initiatives He said transparency and honesty came out in the interviews with Council and senior staff but they are not included in the employee survey. They may want to consider transparency and honesty in the values. The City Manager said the survey asked employees to rank their level of agreement and order of importance. Dr. Levey said the values could be the reality of the staff as to who we are today and continue to be. Council Member Nunn asked if fiscal responsibility was a question that was asked. Dr. Levey said if that was expressed, now is time to let them know to include it as a value; the recurring things of interview translated to the electronic survey. Council Member Nunn suggested there should be a value of fiscal responsibility to the citizens. Mayor Dodd said fiscal responsibility can be at odds with innovative initiatives. He said he did agree that the CFO and Council has a fiscal responsibility but the staff needs to work to do their job and it's up to Council to think about the money to do it. Council Member Jones and Vice Mayor Dixon agreed that if they put that in there, it may inhibit initiatives. 13 of 220 2024-2028 Strategic Plan Workshop July 10, 2024 Page 6 Council Member McPartlan said he agreed and suggested that all of the initiatives start with a "P" so they are easy to remember; and he asked if they put honesty, in there, does that mean that they haven't been going that. Council Member Nunn said they said many things are already being done and all managers all need to be fiscally responsible because there is a lot of money spent that doesn't come to Council. They are setting their values for who they are going to be as a City. It was the consensus of Council to include all five of the values. Council Member McPartlan noted that fiscal responsibility is a part of professionalism. Dr. Levey agreed, some are umbrella values take on other values. 5: 49pm Goals (slide 56) Dr. Levey said the following were the results of the electronic survey. They are actionable items with will need strategies and tactics to result in an operational plan for the City: 1) Support smart, sustainable growth 2) Preserve our hometown feel and coastal charm 3) Encourage economic development 4) Improve organizational efficiencies 5) Ensure a high-level of public safety for our community Mayor Dodd said he did not know how to make "preserving our hometown feel and coastal charm" an actionable item with measures. Dr. Levey said the plan can define what that is and then define actionable items such as not spend on capital projects that won't be hometown feel. Council Member Nunn said the CRA District helps with that some. The City Manager said the objectives that align under the goal will include parks and recreational element, the special events on the riverfront and the opportunity for small businesses to come into the community. Mayor Dodd, Vice Mayor Dixon, Council Member Jones, Council Member Nunn and Council Member McPartlan said they were okay with the five goals. The Process and Schedule Dr. Saviak said the next step is to move to community meetings to hear from citizens, then come back to Council. They will then adopt the mission, vision, value and goals and then the administrative leadership will develop specific objectives (capital projects, policy and program services, institutional capacity, organizational ability to effectively execute) and summary plans for these objectives which all together becomes the strategic plan in guiding the City for long term for success. It is everything important to Council that matters to them. 14 of 220 2024-2028 Strategic Plan Workshop July 10, 2024 Page 7 Mayor Dodd invited the public to the Strategic Plan workshops because all of the projects will come out of the strategic plan. 6. Being no further business, Mayor Dodd adjourned the workshop at 6:00 p.m. Approved at the July 24, 2024 Regular City Council Meeting Mayor Ed Dodd A=T.- Jeanette Williams, City Clerk 15 of 220 SEBASTIAN /11111M111a1 1111\RA110M Wi,i 1— CITY COUNCIL AGENDA TRANSMn TAL Council MeetinL, Date: July 24, 2024 Agenda Item Title: Approval of Resolution No. R-24-36, Authorizing Staff to Submit a Grant Application to the State of Florida Department of Environmental Protection Recreation Development Assistance Program for up to $50,000.00 in order to Provide for Upgrades to the Bryant Court Park of the City of Sebastian and authorize the Mayor to execute appropriate documentation. Recommendation: Approve Resolution No. R-24-36 authorizing submittal of a grant application for Bryant Court Park upgrades and authorize the Mayor to execute the appropriate documentation. Back round: Staff is requesting authorization to submit a grant application to the Florida Department of Environmental Protection's Florida Recreation Development Assistance grant program for upgrades to Bryant Court Park. The request is for $50,000.00 and the grant does not require a match. The upgrades will include parking area upgrades, park amenity upgrades, and signage upgrades. If Agenda Item Requires Exuenditure of Funds: Budgeted Amount: $60,000 Total Cost: $60,000 Funds to Be Utilized for Appropriation: Recreation Impact Fees Attachments: 1. Resolution R-24-36 Administrative Services Department Review: City Attorney Review- _ (..-,U.U+ Procurement Division eview, if applicable: City Manager Authorization:4 / Date: % 11 A oZ 16 of 220 RESOLUTION NO. R-24-36 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION FOR THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION RECREATION DEVELOPMENT ASSISTANCE PROGRAM REQUESTING UP TO $50,000.00 TO UPGRADE BRYANT COURT PARK; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian has the opportunity to apply for funding in the amount of $50,000.00 for upgrades to Bryant Court Park; and WHEREAS, the funds of up to $50,000.00 do not require a match; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, AS FOLLOWS: SECTION 1. The above recitals are hereby adopted. SECTION 2. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of City Council by filing a corrected copy of same with the City Clerk. SECTION 4. This Resolution shall take effect upon adoption. The foregoing Resolution was moved for adoption by Council Member . Motion was seconded by Council Member and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd Vice -Mayor Kelly Dixon Councilmember Fred Jones Councilmember Bob McPartlan Councilmember Christopher Nunn The Mayor thereupon declared this Resolution duly passed and adopted this 24th day of July, 2024. ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA Ed Dodd, Mayor Approved as to Form and Legality for Reliance by the City of Sebastian Only: Jennifer Cockcroft, City Attorney 17 of 220 SEBASTIAN U ri�rr�•1 �uu�•��or nn nit CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 24, 2024 &enda Item 'Tale: Approve Resolution No. R-24-37 authorizing the submission of a Grant Application to the Florida Department of Environmental Protection Recreation Development Assistance Program, for upgrades to the City of Sebastian Swing and Bench Park for an amount of up to $50,000.00 and authorize the Mayor to execute the appropriate documentation. Recommendation: Approve Resolution R-24-37, authorizing submittal of a grant application for upgrades to the City of Sebastian Swing and Bench Park and authorize the Mayor to execute the appropriate documentation. Back round: Staff is requesting authorization to submit a grant application for $50,000.00 to the Florida Department of Environmental Protections' Florida Recreation Development Assistance Program for the City of Sebastian's Swing and Bench Park development. The park will have seating for viewing of the Indian River as well as shoreline stabilization of the area. The shoreline stabilization design and permitting have been contracted. This grant does not require a match. If A,-,enda Item Reouires Exvenditure of Funds: Budgeted Amount: $50,000 Total Cost: $50,000 Funds to Be Utilized for Appropriation: Grant Funding Attachments: 1. Resolution R-24-37 Administrative Services Department Review: City Attorney Review: - Procurement Division view, if applicable: City Manager Authorization: Date: _ d� d 4 M1lr 18 of 220 RESOLUTION NO. R-24-37 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION FOR THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION RECREATION DEVELOPMENT ASSISTANCE PROGRAM REQUESTING UP TO $50,000.00 TO UPGRADE SWING AND BENCH PARK; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sebastian has the opportunity to apply for funding in the amount of $50,000.00 for upgrades to Swing and Bench Park; and WHEREAS, the funds of up to $50,000.00 do not require a match; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, FLORIDA, AS FOLLOWS: SECTION 1. The above recitals are hereby adopted. SECTION 2. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of City Council by filing a corrected copy of same with the City Clerk. SECTION 4. This Resolution shall take effect upon adoption. The foregoing Resolution was moved for adoption by Council Member . Motion was seconded by Council Member and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd Vice -Mayor Kelly Dixon Councilmember Fred Jones Councilmember Bob McPartlan Councilmember Christopher Nunn The Mayor thereupon declared this Resolution duly passed and adopted this 24th day of July, 2024. ATTEST: Jeanette Williams, City Clerk CITY OF SEBASTIAN, FLORIDA Ed Dodd, Mayor Approved as to Form and Legality for Reliance by the City of Sebastian Only: Jennifer Cockcroft, City Attorney 19 of 220 Ja SEBASTIAti <IM/IMNII/ 44118011TIOM �Htl•MH CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 24, 2024 Agenda Item Title: Approve the "Piggyback" emergency purchase of one (1) Ford Explorer Marked Patrol Vehicle from Bartow Ford. Recommendation: Staff recommends that City Council approve the emergency purchase of one (1) 2024 Ford Explorer Marked Patrol Vehicle from Bartow Ford Company under the Charlotte County Purchasing Division contract # 2021000541, in the amount of $50,263.99. Back, -,round: This requested purchase represents the emergency replacement of one (1) police vehicle that was involved in a crash and subsequently deemed totaled by our insurance company. The City has received $16,887.00 in settlement funds from the insurance company. The majority of the equipment will be transferred from the crashed vehicle to this new one. All other required equipment is included in the quote: lights and exterior graphics. This proposed purchase complies with the "Piggyback" provisions as provided within Section 2-10 of the City Code, in that the City will utilize the Charlotte County contract with Bartow Ford that was competitively selected using procedures equivalent to those of the City of Sebastian. The use of cooperative purchasing through existing State or other contracts guarantees that the pricing and contract terms remain the same while the contract is active; this includes any contract extensions or renewals. In accordance with the City's Ordinance Section 2-10(c)(2), the procurement procedures carried out by the awarding agency are equivalent to that of Sebastian's procurement process, pricing from other co-operatives and local vendors. At this time, the recommended vendor is the most advantageous to meet the needs of the City. Staff is seeking approval for this purchase along with the authority for the City Manager or designee to execute all necessary documents or purchase orders. If Agenda Item Retmires Exvenditure of Funds: Budgeted Amount: $0 (Insurance settlement of $16,887) Total Cost: $50,263.99 Funds to Be Utilized for Appropriation: General Fund Renewal and Replacement Account Attachments: 1. City of Sebastian Approval to Piggyback 2. Charlotte County Contract Renewal Approval 3. 2024 Gas K8A Utility Equipment Worksheet 4. Quote for 2024 Explorer Decal Administrative Services Department Re iew: City Attorney Revie Procurement DivisiJew, if applicable: City Manager Authorization: Date: 7 / ? L4 O 14 20 of 220 January 16, 2024 City of Sebastian 1225 Main Street Sebastian, FI 32958 Attn: Daniel Acosta, Chief of Police Dear Mr. Acosta: Per your request, please accept this letter as authorization from Charlotte County for the City of Sebastian to "piggyback" Bid #21-541, Vehicles — Annual Contract. It is understood that the City of Sebastian will establish its own contract with the successful bidder(s), place its own orders, be invoiced therefrom and make its own payments to the successful bidder in accordance with the terms of the contract established between the City of Sebastian and the successful bidder. It is also hereby mutually understood and agreed that Charlotte County is not a legally bound party to any contractual agreement made between a successful bidder and any local entity other than Charlotte County Board of County Commissioners. If you have any questions, please feel free to contact the Charlotte County Purchasing Division at 941-743-1374. Sincerely, Kimberly A. Corbett, C.P.M., CPPB Senior Division Manager — Purchasing /at PURCHASING 18500 Murdock Circle, Suite 344 i Port Charlotte, FL 33948 Phone: 941.743.1374 I Fax: 941.743.1384 21 of 220 Contract #: Awarded By: Original Term: From: Renewal Term From: Charlotte County Purchasing Administrative Contract Renewal Approval Form Vehicles - Annual Contract 2021000541 Award 9/14/2021 Date: Board of County Commissioners 10/1/2021 To 10/1/2023 Description & Background of Contract 9/30/2022 To: 9/30/2024 This is an annual contract with Bartow Ford that allows for the purchase of Ford vehicles on an as needed basis using a percentage discount of 4.27% off of the Ford Factory Invoice, and a percentage mark-up of 0% on dealer installed options. On September 14, 2021, when the Charlotte County Board of County Commissioners formally approved the award of this contract, the Board also authorized the County Administrator to approve renewal options for up to two additional one-year terms, at the same prices, terms, and conditions. In accordance with the contract documents, this contract can be renewed for one additional year under the same prices, terms, and conditions as the original contract. The term will be from October 1, 2023 through and including September 30, 2024. Contract Specialist: True, Alisa Phone: 941-743-1549 Email: Alisa.True@charlottecountyfl.gov Fax: 941-743-1384 By acceptance of this contract renewal as indicated above and by all parties' signatures, the parties agree to extend the term of the contract with all other terms and conditions of the Contract to remain the same. Richard Weissinger Requested By: Bartow Ford thefordtruckguy@gmail.com Fiscal Reviewed By: Department Approved By: Purchasing Approved By: Administration Approved By: (whenapplicable) See Attached Signature: Daniels, Harold, Senior Financial Analyst-08/01/2023 Gutierrez, Lorrie, Fleet Operations Manager - 8/17/2023 Corbett, Kimberly, Senior Division Mgr -Purchasing - 8/17/2023 Flores, Hector, County Administrator - 8/17/2023 22 of 220 Charlotte County Purchasing Contractor/Vendor Performance Evaluation Contract #: 2021000541 Department: Fleet Management Contractor/Vendor: Bartow Ford Title: Vehicles - Annual Contract This form shall become public record, therefore, all Items should be completed thoroughly and explained based on fact. 1. Did the Contractor/Vendor perform and/or deliver on time? No 2. Was quality of product/service rendered in conformance with specs? Yes 3. Did the Contractor/Vendor provide timely warranty service and/or repairs? N/A 4. Did the Contractor/Vendor display cooperation in working out problems? Yes 5. Would you recommend that Charlotte County continue to do business with Yes the firm? Additional Comments (optional): 5uuply chain issues and communication lacks. By completing this form, I hereby attest that this form has been completed fully and accurately to the best of my knowledge. Completed by: Gutierrez, Lorrie, Fleet Operations Manager-08/17/2023 23 of 220 Charlotte County Purchasing -.: Administrative Contract Renewal Approval Form Vehicles - Annual Contract Contract #: 2021000541 Awarded By: Original Term: From: Renewal Term: From: Award 9/14/2021 Date: Board of County Commissioners 10/1/2021 To: 9/30/2022 10/1/2023 Description & Background of Contract To: 9/30/2024 This is an annual contract with Bartow Ford that allows for the purchase of Ford vehicles on an as needed basis using a percentage discount of 4.27% off of the Ford Factory Invoice, and a percentage mark-up of 0% on dealer installed options. On September 14, 2021, when the Charlotte County Board of County Commissioners formally approved the award of this contract, the Board also authorized the County Administrator to approve renewal options for up to two additional one-year terms, at the same prices, terms, and conditions. In accordance with the contract documents, this contract can be renewed for one additional year under the same prices, terms, and conditions as the original contract. The term will be from October 1, 2023 through and including September 30, 2024. Contract Specialist: True, Alisa Phone: 941-743-1549 Email: Alisa.True@charlottecountyfl.gov Fax: 941-743-1384 By acceptance of this contract renewal as indicated above and by all parties' signatures, the parties agree to extend the term of the contract with all other terms and conditions of the Contract to remain the same. Richard Weissinger Requested By: Bartow Ford Signature: (•[/ thefordtruckguy@gmail.com Fiscal Reviewed By: Department Approved By: Purchasing Approved By: Administration Approved By: (when applicable) 24 of 220 MONFOP& July 8, 2024 INTECRIT'VeTRUSTelIONESTI %inrr /WX City of Sebastian Rachel Cannon I DESCRIPTION K8A 2024 Ford Interceptor Utility 99B 3.3L V6 Direct -Injection Engine 44U 10 Speed Automatic Transmission Front Headlamp Prep 86T Rear Taillight Prep Package 43D Dark Car Feature 60A Factory Grill, Lamp, Siren & Speaker Wiring 51T Factory Pillar Mounted LED Spotliqht Voice Activated Bluetooth 55F Keyless Entry Fob 76R Reverse Sensin 52T Class III Trailer �ow Lightinq Package 76P Pre -Collision Assist w/Pedestrian Detection Factory Rear View Camera 59W 4G LTE Wi-Fi Hotspot Credit 17A Rear Air Conditioninq Factory Invoice Government Price Concession Discount 4.27% Contract Discount Whelen RP50 Outer Edge Rear Pillar Exterior Mount R/R/R LEFT B/B/B RIGHT, Havis C-VS-1012- INUT Utility Console (Includes All Faceplates), CUP2-1001 Self -Adjusting Double Cup Holder, 2 USB, Havis C-ARM-101 Side Mount Arm Rest, Havis C-MD-112 11" Slide Out Locking Swing Arm with Motion Adapter, Go Rhino 5344T-2L61 Light Ready Push Bumper with 5344WHDT HD Wraps, Go Rhino 5700WA Partition with Recessed Lower Extension Panel, Go Rhino 571713 Rear Window Bars, Go Rhino 5UF1911 Molded Rear Prisoner Seat with Outboard Buckles, Mesh Rear Partition, Raised Rear Weapons Vault with 4" Basket, All Equipment Shipped Loose, Deep Window Tint Pricing in accordance with the Charlotte County contract # 2021000541 $46,493.00 $1,200.00 $1,934.01 $6,230.00 If you have any questions or need any additional information please feel free contact me anytime. Sincerely Yours, Richard Weissinger Commercial Fleet Sales Direct Line (813) 477-0052 Fax (863) 533-8485 2800 US Hwy North 25 of 220 Bartow, Florida 33830 Car Wraps 4U & Signs 2! QUOTE 200 RING AVE. #101 Date Invoice # PALM BAY, FL. 32907 7/8/2024 2024-590 321-446-773 7 Bill To Sebastian Police Dept. P.O. No. Project Sebastian Police Department Explorer Description Quantity Rate Amount Full Color Partial Reflective Wrap for 2024 Ford Explorers 0 675.00 675.00 Reflective Vinyl/Laminate for Name & Badge on each side and Rear Hatch, Department slogan, Emergency 911 and vehicle numbers are done with Black Wrap Vinyl. Vehicle numbers are on roof and the front/rear bumpers. PLEASE REMIT PAYMENT TO: CAR WRAPS 4 U. 3960 COREY ROAD GRANT-VALKARIA. FL. 32950 PLEASE FEEL FREE TO CONTACT JOE @ #321-446-7737 TO ADDRESS ANY QUESTIONS OR CONCERNS. Make all checks payable to Car Wraps 4 U & Signs 2! With all Credit Card Payments there will be an additional 3.75% Fee included. Total Due $675.00 Total due in 15 days. Overdue accounts subject to a service charge of I % per month. THANK YOU FOR GIVING US THE OPPORTUNITY TO SERVE YOU. 26 of 220 WE APPRECIATE YnIJR BUSINESS. 1-- 103a SEBASTIAN <1011M11111 1111af"1100i � 1111 - N e CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 24, 2024 Agenda Item Title: Application for Federal FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Recommendation: Move to approve the application process for the Federal FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Countywide State Solicitation in the amount of $13,822.00, authorize the Mayor to sign the 5 1 % letter to provide to the County Commission for submission and approve the purchase after grant approval. Background: On June 04, 2024 we received notice of grant funds available to Indian River County as part of the Florida Department of Law Enforcement (FDLE) United States Dept. of Justice (USDOJ) for Federal FY 2023 JAG funds. FDLE has allocated $69,111 to Indian River County, in accordance with the Florida JAG direct distribution provision of Chapter 11 D-9, Florida Administrative Code. Applications must be submitted prior to a non -published (to date) October deadline. The grant funds can only be utilized for specific programs to include law enforcement. The police department plans to purchase equipment with the funds and will complete the grant by the October 2024 deadline. Staff is seeking approval for the Mayor to sign the 51% letter to provide to the County Commission for submission and approve the purchase after grant approval. If Agenda Item Reauires Expenditure of Funds: Budgeted Amount: $0 Total Cost: $13,822 Funds to Be Utilized for Appropriation: Edward Byrne Memorial JAG Program Grant Attachments: 1. Letter from Mayor of City of Sebastian 2. Solicitation from Office of Criminal Justice Grants 3. Letter Request 4. Office of Criminal Justice Grants Instructions Administrative Services Departm nt RevieN:t.� City Attorney Review. _ Procurement Division Rk,—Vv, if applicable: _ xh City Manager Authorization: Date: 27 of 220 CUM �M HOME OF PELICAN ISLAND OFFICE OF THE MAYOR 1233 Main Street, Sebastian, FL 32958 - (722) 539-2083 Mr. Cody Menacof Florida Dept. of Law Enforcement P.O. Box 1489 Tallahassee, FL 32302-1489 Dear Mr. Menacof, In compliance with State of Florida Rule 11 D-9, F.A.C., the City of Sebastian approves the distribution of $69,111 of Federal Fiscal Year 2023 Edward Byrne Memorial JAG Program funds for the following projects in Indian River County. Recipient Indian River County BOCC City of Fellsmere Town of Indian River Shores City of Vero Beach City of Sebastian Sincerely, Ed Dodd, Mayor City of Sebastian Project Purpose Amount Law Enforcement Supplies & $13,823.00 Equipment Law Enforcement Supplies & $13,822.00 Equipment Law Enforcement Supplies & $13,822.00 Equipment Law Enforcement Supplies & $13,822.00 Equipment Law Enforcement Supplies & $13,822.00 Equipment Total: $69,111.00 28 of 220 Daniel Acosta From: Criminal Justice <CriminalJustice@fdle.state.fl.us> Sent: Tuesday, June 04, 2024 3:45 PM To: Criminal Justice Subject: Coming Soon - FY2023 JAGC Solicitation CAUTION: This email originated from OUTSIDE our email system. PLEASE exercise caution when opening ANY attachments or clicking on links. ESPECIALLY from unknown senders. Good Afternoon Byrne JAG Partners: In anticipation of the FY2023 JAGC solicitation, and for planning purposes, we are providing the county allocations. We are currently accepting the required Certificate of Participation and 51% process documents. In preparation of the solicitation release, each Board of County Commissioners (BOCC) must complete the Certificate of Participation to designate a County Coordinator. The Certificate of Participation must be completed and submitted to criminaliustice(@fdle.state.fl.us by Friday. June 28, 2024. The designated County Coordinator shall review the 51% process guide and facilitate the county's submission of required letters to criminaliusticePfdle.state.fl.us by Wednesdav, July 31, 2024. Upon release of the solicitation in early July, the Office of Criminal Justice Grants will provide the application link to the County Coordinator. County Coordinators will be responsible for providing the portal link to all applicants listed on the 51% letters. If there are questions regarding the allowability of program activities, please contact our office at (850) 617-1250. Thank you and we look forward to working with you on this program. OFFICE OF CRIMINAL JUSTICE GRANTS Florida Department of Law Enforcement I Business Support Program (850) 617-1250 Post Office Box 1489, Tallahassee, FL 32302-1489 criminaliustice(@fdle.state.fl.us www.fdle.state.fl.us I Office of Criminal Justice Grants This email has been scanned for spam and viruses by Proofpoint Essentials. Click here to report this email as spam. 29 of 220 Daniel Acosta From: Rhonda Zirkle <rzirkle@indianriver.gov> Sent: Monday, July 15, 2024 3:11 PM To: Daniel Acosta Subject: 51 % letter Attachments: 51% City of Sebastian Police Department FY2023 JAGC.doc CAUTION: This email originated from OUTSIDE our email system. PLEASE exercise caution when opening ANY attachments or clicking on links. ESPECIALLY from unknown senders. Good Afternoon, Attached is your 51% letter, and as you know it will need to be printed on your letterhead, signed, anc sent back to me. I would like to have the original back by July 26, 2024, as the paperwork needs to be submitted to the Department of Justice by July 31, 2024. Let me know if you have any questions or concerns. Thank you!! Rhonda Rhonda Zirkle Budget Support Specialist Indian River County Office of Management & Budget 1801 27`h St., Bldg. A Vero Beach, FL 32960 (772) 226-1214 rzirklePindianriver.gov 30 of 220 FDLE Homo (https✓/www.fdfe.state.N.usJHoma.aspx) /FDLE Grant Program (httpsJ/www.fdle.state.flus/FDLE-Grants) > Open Funding Opportunities (https:lAvww.fdlo.state.O.us/FDLE- Grants/Open-Funding-Opportunities) > FY23 JAGC - COP 51% I FDLE Grant Program (hops://www.fdle.stateJl.us/FDLE-Grants) Open Funding Opportunities (https:/Iwww.fdle.state.fl.us/FDLE-Grants/Open-Funding-Opportunities) Office of Criminal Justice Grants (https:/Iwww.idle.state.fl.us/FDLE-Grants/Office-of-CriminaWustice-Grants) Office of Planning and Budgeting (https://www.fdle.state.fl.us/FDLE-Grants/Office-of-Planning-and-Budgeting) Office of Criminal Justice Grants FY2023 JAG - Countywide (JAGC) COMING SOONt In anticipation of the FY2023 JAGC solicitation, we are now accepting the Certificate of Participation and 51% process documents. Overview The Edward Byrne Memorial Justice Assistance Grant — Countywide (JAGC) program focuses on improving the criminal justice system by funding Initiatives within local and state agencies. JAGC funds may be used to implement programs in one of the following program areas: (1) law enforcement; (2) prosecution, courts, and indigent defense; (3) prevention and education; (4) corrections, community corrections, and reentry; (5) drug treatment and enforcement; (6) planning evaluation and technology Improvements; (7) crime victim and witnesses; and (8) mental health. Eligibility The JAGC program is open to units of local government with an allocation determined by the state's formula -based funding matrix. Prospective subrecipients must assure the entities identifled in the grant application are approved by the county via the 51% process, and all projects submitted in the application correspond to those approved through the local planning process. Project Period Subawards will be approved for a 6 to 18 month project period between October 1, 2023 and September 30, 2025. JAG Strategic Plan To comply with the new statewide strategic planning requirements outlined in Section 502 of the Omnibus Crime Control and Safe Streets Act, the Office of Criminal Justice Grants developed the State of Florida Byme JAG Strategic Plan(httpsJ/www.fdte.state.fl.us/FDLE-Grants/OCJG-Documents/JAG-Stategic-Plan/2019 JAG- Strategic-Plan—FINAL.aspx). The strategic plan outlines key priorities for Florida's JAG funding based on results from the survey of local agency partners and state agency long range program plans. Subrecipients are strongly encouraged to fund projects addressing at least one of the identified priorities. Certificate of Participation - Deadline Friday, June 28, 2024 The Office of Criminal Justice Grants is currently accepting the signed Certification of Participation (https://www.fdle.state.fl.us/FDLE-Grants/OCJG- Documents/JAGC/FY2023/FY2023-Certificate-of-Participation.aspx) (COP) designating a county coordinator. The signed COP should be submitted electronically to crlminaljustice@fdle.state.fl.us (mailto:criminaljustice@fdle.state.fl.us?subject=FY2019%20JAGC%2000P)by Friday, June 28, 2024. 51% Process - Deadline Wednesday, July 31, 2024 The Office of Criminal Justice Grants is currently accepting signed 51% letters. OCJG cannot approve any application until the 51% requirement Is satisfied for the county. The signed letter should be submitted electronically to criminaljustice@fdle.state.fl.us (mailto:criminaljustice@fdle.state.fl.us? subject=FY2019%20JAGC%2051%25%20Letter) by Wednesday, July 31, 2024. To ensure 51% Letters meet all requirements, County Coordinators are advised to review the 51% Letter Guide (https://rise.articulate.conVshare/5UGhtKrRhHT8UNyl4ogApE8eM8cTgolT). •Fallure to submit the COP or 51 % letters by the deadlines above will result in the Jurlsdictlon being deemed Ineligible for FY2023 JAGC funding.' Application Instructions and Deadline - COMING SOONI The Office of Criminal Justice Grants will provide the application portal link to the County Coordinators when It opens in early July. County Coordinators will be responsible for providing the portal link to all applicants listed on the 51 % letters. Funding Opportunity Attachments 31 of 220 • FY23 JAGC Allocations (https://www.fdle.state.fl.us/FDLE-Grants/OCJG-Documents/JAGC/FY2023/FY2023-JAGC-Allocations.aspx) • FY23 JAGC Certificate of Participation (https://www.fdle.state.fl.us/FDLE-Grants/OCJG-Documents/JAGC/FY2023/FY2023-Certificate-of-Participation.aspx) • FY23 JAGC County Coordinators (https://www.fdle.state.fl.us/FDLE-Grants/OCJG-Documents/JAGC/FY2023/FY2023-County-Coordinators.aspx) • FY23 JAGC Subsolicitation (COMING SOON) Return to top (https://www.fdle.state.fl.us/FDLE-Grants/ODen-Funding-Opportunities/Funding-Opportunities/JAGC/FY23-JAGC-(1)#) (https://www.fdle.state.fl.us/) -,,-- (https://www.myflorida.com/) An official website of the State of Florida (https://www.myflorida.com/) Florida Department of Law Enforcement Priorities FDLE is composed of five areas: Executive Direction and Business Support, Criminal Investigations and Forensic Science, Criminal Justice Information, Criminal Justice Professionalism and Florida Capitol Police. FDLE's duties, responsibilities and procedures are mandated through . FS. and FAC. To learn more about these areas, read our or visit our (https://(i6stt�sf�lttetlpt®tift(iidMifi ref_src= tW6 / 5Ego66 collection) About FDLE Performance ref (Ups://www.fdle.state.fl,us/A�bIJOs://www.fdle.state.fl.us/0 Us.aspx) Government.@ Accessibility support Privacy_ (https://www.fdle.state.fl.tts/FAMf69(lEww.fdle.state.fl.us/PI Internet -Web -Site -FAQ) Policy Office of the Inspector General ALEA Comments (httDS://www.fdle.state.fl.us/0[6OtGkimrs2.calea.org/888) Home.aspx) 32 of 220 SEBASTIAN 111111MM1A'1 C1116t6110M nll -ma CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 24, 2024 Agenda Item Title: Ordinance 0-24-11 - Second Reading and Public Hearing - Request for Small Scale Comprehensive Plan Future Land Map Amendment - St. Lucie Development Corporation - LDR (Low Density Residential, max 5 du/ac) to MDR (Medium Density Residential, max 10 du/ac). Recommendation: Staff is recommending approval and enactment of Ordinance 0-24-11 for the above referenced Future Land Use Map Amendment. Background: The subject property consists of 20.38 acres, more or less, located east of Schumann Drive, north & east of Day Drive, and south of Dahl Avenue. The area was previously platted in 1971 by General Development Corp. into 70 single-family lots but without the infrastructure (roads, utilities, etc.) ever being completed. St. Lucie Development Corporation purchased the lots in 2004, and now hopes to begin developing the area, which will include construction of the required infrastructure, and possible re - platting. The request is to amend the land use from single-family to multi -family, which allows for various housing types including single-family, duplexes, apartments, townhomes, and villas. The land use of the adjacent properties to the north is MDR where there is already an existing mix of single-family and duplex residences. The Sebastian Christian Church and Pelican Island Elementary School are located to the south, with the Schumann Waterway bordering on the east. The properties are within the service boundary for municipal services, and the applicant has provided initial traffic information. A concurrent Rezoning application has also been submitted requesting a zoning change from RS-10 to RM-8. Small scale amendments are defined by Florida Statutes to be 50 acres or fewer and limited to FLUM changes for site -specific small scale development activities only. The State hand Planning Agency does not require a review, however the amendment does not become effective until 31 days after adoption by the local government. The Planning and Zoning Commission/Local Planning Agency held a public hearing at its duly noticed June 6th, 2024 regular meeting to consider the proposed Future Land Use Map Amendment and recommended, by a vote of 6-1, that City Council grant the requested land use change. At the June 26, 2024 regular City Council Meeting, the City Council held a public reading and hearing on this Ordinance and set a second and final hearing for July 24, 2024. Staff is recommending approval and enactment of Ordinance 0-24-11 for the above referenced Future Land Use Map Amendment. If Agenda Item Reuuires Expenditure of Funds: Budgeted Amount: N/A Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Ordinance 0-24-11 with attachments 2. Staff Report 3. Exhibit A - Future Land Use Maps 4. Exhibit B - Application 5. Local Planning Agency Minutes 33 of 220 Administrative Services Depar vent Rev' w: City Attorney Review: Procurement Division "._,view, if'applicable: City Manager Authorization: Date: 7/ / 7 ,/a v y 34 of 220 ORDINANCE NO.O-24-11 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING AN AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP TO DESIGNATE A LAND USE CLASSIFICATION OF MDR (MEDIUM DENSITY RESIDENTIAL, 10 UNITS PER ACRE) FOR PROPERTY WITH A CURRENT LAND USE DESIGNATION OF LDR (LOW DENSITY RESIDENTIAL, 5 UNITS PER ACRE), FOR LAND CONSISTING OF 2038 ACRES, MORE OR LESS, LOCATED EAST OF SCHUMANN DRIVE, NORTH & EAST OF DAY DRIVE, AND SOUTH OF DAHL AVENUE, OR SPECIFICALLY LOTS 15 TO 28, BLOCK 583, LOTS 1 TO 28, BLOCK 582, AND LOTS 2 TO 29, BLOCK 581, SEBASTIAN HIGHLANDS UNIT 17; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING AN EFFECTIVE DATE AND PROVIDING AN ADOPTION SCHEDULE. WHEREAS, a public hearing was held on June 6"', 2024, and after consideration by the Planning and Zoning Commission, sitting as the Local Planning Agency, a favorable recommendation was made for the adoption of the requested change to the Future Land Use map and the change was found to be consistent with the Comprehensive Plan; and WHEREAS, the City Council has considered the criteria identified in the Comprehensive Plan and Florida Statutes together with the findings and recommendations of its staff and the Planning and Zoning Commission; and WHEREAS, the City Council has provided notice of the proposed Future Land Use Map Amendment and has conducted the required public hearings to receive citizen input; and WHEREAS, the City Council has determined that the proposed changes in the City Comprehensive Future Land Use Map are consistent with the existing future development goals of the City of Sebastian including for providing a mix of housing types and providing attainable and work -force housing; encourages an appropriate use of land, water and other resources; promotes and protects the public health, safety, and general welfare; provides adequate and efficient infrastructure and resources; and protects the public interest within the City of Sebastian. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. RECITALS. The recitals contained in the Whereas clauses above are hereby adopted and incorporated as the true and correct legislative findings of the City of Sebastian. Section 2. AFFECTED PROPERTY. The amendment to the Comprehensive Plan Future Land Use Map (FLUM) adopted by this Ordinance sliall affect the following described real property, lying and being within the incorporated area of the City of Sebastian, Indian River County, Florida: All of Lols 15 to 28, Block 583, Lots I to 28, Block 582, Lots 2 to 29, Block 581 Sebastian Highlands Unit 17, according to the Plat thereof as recorded in Plat Book 8, Page 46 of the Public Records of Indian River County, Florida 35 of 220 See Attachment "A" Property Sw-vev Section 3. DESIGNATION. The Comprehensive Plan Future Land Use Map shall be amended to include the affected property, and designate the same as Conservation (CON) in accordance with the requirements of Florida law. See Attachment ' B " Future Lan(! Use Map Section 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section SEVERABILITY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid or unconstitutional, the remainder ol'the Ordinance shall not be affected and it shall be presumed that the City Council did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 6. SCRIVENER'S ERRORS. Sections of this ordinance may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected or re -codified copy of same with the City Clerk. Section 7. EFFECTIVE DATE. Pursuant to I:la. Stat. 163.3187(5)(c), this Ordinance shall take effect thirty-one (31) days from the date of adoption. Section 8. ADOPTIVE SCHEDULE. That this Ordinance was passed on the first reading at a regular meeting of the City Council on the 26th day of June, 2024, and adopted on second/final reading at a regular meeting of the City Council on the day of , 2024. PASSAGE UPON FIRST READING The foregoing Ordinance was moved for passage upon first reading this 26", day of June, 2024, by Councilmember McPartlan The motion was seconded by Councilmemher Nunn and. upon being put to a vote, the vote was as follows: Mayor Ed Dodd aye Vice Mayor Kelly Dixon nay Council Member Fred Jones aye Council Member Christopher Nunn ave Council Member Bob McPartlan aye ATTEST: 7� Jianette Williams, MMC ty Clerk 36 of 220 ADOPTION The foregoing Ordinance was moved for adoption by Council Member . The motion was seconded by Council Member and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd Vice Mayor Kelly Dixon Council Member Fred Jones Council Member Christopher Nunn Council Member Bob McPartlan The Mayor thereupon declared this Ordinance duly passed and adopted this day of , 2024. CITY OF SEBASTIAN, FLORIDA Ed Dodd, Mayor ATTEST: Approved as to form and legality for Jeanette Williams, MMC Reliance by the City of Sebastian only: City Clerk Jennifer Cockcroft, Esq., City Attorney This ordinance is effective the day of , 2024, in accordance with the date prescribed by Florida Statutes, 163.3187(5)(c). 3 37 of 220 MOF SEBASTL HOME OF PELICAN ISLAND Community Development Department Citv Council —1st Readinq of Ordinance 0-24-11 St. Lucie Development Corporation — Sebastian Highlands Unit 17 Comprehensive Plan Future Land Use Map Amendment for a Specific Site 1. Proiect Name: St. Lucie Development Corporation — Sebastian Highlands Unit 17 2. Proiect Applicant: St. Lucie Development Corporation Kevin Hawkins 2948 Major Ridge Trail Duluth, GA 30097 3. Requested Action: Change in Future Land Use from Low Density Residential (LDR, 5 du/ac) to Medium Density Residential (MDR, 10 du/ac) (Exhibit A, Maps) 4. Proiect Location: Section 19, Township 31, Range 39 Subject Parcel is 20.38 Acres, More or Less: Sebastian Highlands Unit 17, Block 583, Lots 15-28 Sebastian Highlands Unit 17, Block 582, Lots 1-28 Sebastian Highlands Unit 17, Block 581, Lots 2-29 (Exhibit B, Application\Survey with Legals) 5. Proiect Description: The property owner, St. Lucie Development Corporation, has made application to amend the land use designation for the above listed parcels. The subject area consists of 20.38 acres, more or less, and the property currently consists of 70 single family residential previously -platted lots (by GDC). The parcels' land use amendment proposal is for Medium Density Residential, which is same as the adjacent land use immediately to the north and northwest. Small Scale Amendments are defined by Florida Statutes to be 50 acres or fewer and limited to FLUM changes for site -specific small scale development activities only. The State land planning agency does not require a review, however the amendment does not become effective until 31 days after adoption by the local government. This amendment will be transmitted to the DEO if adopted by City Council for notification purposes. 6. Site Data: a. Site Characteristics (1) Total Acreaae: (2) Current Land Use(s): (3) Current Zonina: b. Adiacent Properties: Zoning North: RM-8 East: RS-10 West: C South: RS-10 20.38 acres Low Density Residential (LDR, 5 du/ac) Residential Single -Family (RS-10) Existing Use Future Land Use Mixed: Single-family/Duplexes MDR Single Family Development LDR Conservation C Single Family Development LDR 40 of 220 7. Comprehensive Plan Consistencv: a. Chanaed Conditions: The proposed change of land use is consistent with the current adjacent land uses. b. Land Use Compatibility: The Medium Density Residential (MDR) land uses are established to implement policies and performance standards for uses which are compatible with the City of Sebastian current and future land use. Policv 1-1.2.3: Medium Densitv Residential Development (MDR). Areas designated as Medium Density shall accommodate a mixture of single-family (detached and attached) residential housing, multi -family residential housing, and compatible civic uses and open space(s) at a maximum density of ten (10)dwelling units per acre and up to twelve (12) dwelling units per acre with the use of TDRs or incentives. TDRs and incentives shall be outlined in the LDC and may include but are not limited to projects that incorporate regional stormwater pond(s), attainable and workforce housing, shared parking structures(s),bike/pedestrian connectivity, and quality of public open space. The Medium Density designation is intended to encourage and enhance livability in the City through the provision of a diverse mix of housing stock that is attainable, well -integrated with the City's mobility network, and in close proximity and accessible to services (public and private), neighborhood and community amenities, and employment centers. Due to the nature of development within this designation, multi -modal connectivity is encouraged. The density of uses within this designation should be sensitive to adjacent neighborhoods to ensure appropriate transitions, buffers, and compatibility. The City may utilize financial and other incentives to assist the private sector in the provision of attainable and 'missing middle' housing within the Medium Density designation. c. Conformance with Ordinances: The proposal is in conformance with applicable substantive requirements of the Code of Ordinances and Land Development Code, and no changes to these ordinances are required at this time due to this request. d. Adeauate Public Facilities: Public facilities requirements for this proposed land use can be provided. The parcels are located within the established Urban Service Boundary Area. e. Natural Environment: An environmental assessment of the subject property will be required as part of site plan development application. All natural resource protection measures, including tree protection, wetlands, and listed species, will be required as part of the permitting and development process. f. Economic Effect: Changing economic conditions spur the need for multi -family development and mitigation for impacts for an allowable future development. g. Orderly Development: The proposed land use change is consistent with the Land Development Code and the Comprehensive Plan, and provides an orderly development pattern. Policv 1-1.2.6. Aloocatioa Residential Development. The highest residential densities shall continue to be allocated to sites with adequate and supporting public infrastructure, accessible to major arterials or collector streets and adjacent to existing development with the same or higher density. The allocation of new residential land use shall be based on the following considerations: • Projected population; • Infrastructure (availability); • Infill, • Enclaves; F, 41 of 220 • Housing trends and characteristics including provisions for missing middle and attainable housing; • Provision and maintenance of quality residential developments and housing stock; • Protection of environmentally natural systems; • Location and or proximity to the Coastal High Hazard Area (CHHA); • The need to plan for transition in residential densities; and Provision and maintenance of traffic circulation h. Public Interest: The proposed change in land use does not appear to be in conflict with the public interest and is in harmony with the purpose and intent of the City of Sebastian Comprehensive Plan 2040 and Land Development Code. 8. Local Plannina Aaencv Recommendation: At its regular meeting of June 6, 2024, the LPA held a quasi-judicial meeting to consider the Future Land Use Map amendment request. After presentation by the applicant's representative, staffs analysis & findings, public input and deliberation, the Commission, by a vote of 6-1, passed a motion of recommendation to City Council to approve. 9. Conclusion: The requested land use change from LDR to MDR is consistent with Comprehensive Plan policies for Medium Density Residential Development and Allocating Residential Development, and the Future Land Use Map, and as such, staff and the LPA recommend approval of the requested amendment. D. Bosworth. Mar & M. Faulkner. Sr. Planner 6/17/2024 PREPARED BY DATE 3 42 of 220 EXHIBIT B1 CROF SIES�AM HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET a SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 ■ www,cityofsebasfian.org DEVELOPMENT RE\'IENV APPLICATION ECiEg�r"' FEB 2 7 BY:gnassJ1+L_ Mt / 7 ❑ Comp Plan Land Use Amendment ❑ Comp Plan Text Amendment (Large Seale) ❑ Land Development Code Text Amendment X Comp Plan Land Use Amendment X Rezoning (Small Scale) n Annexation Project Name: St. Lucie Development Corp Total Site Area:20.38 acres Acres\SF Parcel ID: See attachment Existing Address of Site: All of lots 15-28, Block 583, Lots 1-28, Block 582 and Lots 2-29, Block 581 Sebastian Hiohlands Unit 17 [Proposed Address of Site: Proposed Use: Multi -Family Land Use: Low Density Residential Zoning: RS-10 Contact Name: J. Wesley Mills, P.E. Address: 700 22nd Place, Suite 2C Vero Beach FL 32960 Telephone: 772-226-7282 Email: Wmills@MillsShortAssociates.com (Applicant's Agent) Applicant (If not owner, written authorization (notarized) from owner is required) Owner: Kevin Hawkins i Address: 2948 Major Ridge Trail, Duluth, GA 30097 Telephone: 772-501-3296 Email: TonyaHawkins2@comcast.net 1 Date Received: Fee Paid: Q-7 Received by• F a� FORM B AI L. i Vft Zo ,� ArQ��cUivw,S / KtJn 1146.01k Ms - Unif 17/Qtz..r.� , 45 of220 Surveyor: KMA Surveying L Address: 3001 Industrial Avenue 2, Fort Pierce, FL 34946 Telephone: 772-569-5505 Email: Engineer: J. Wesley Mills (Mills, Short & Associates) Address: 700 22nd Place, Suite 2C Vero Beach FL 32960 1 Telephone: 772-226-7282 Pre — Application Meeting Date: 1 1 /22/2024 DESCRIPTION OF PROPOSED PROJECT: See Rezoning Statement Enclosed Email: Wmills@MillsShortAssociates.com I Q.EZoNiN(� '. 1�S-t0 SFr- -to 2M- F MF SIGNATURE OF APPLICANT I hereby certify that I have read and examined this application and know the same to he true and correct. All provisions of laws and ordinances governing this type of work will be complied with, whether specified herein or not. The granting of approval does not presume to give authority to violgtle or cancel the provisions of any other state or local law regulating construction or the performance of construction. J. Wesley Mills, P.E. '"` ft K� 2/26/2024 Print name Signature Date Notarv: STATE OF: FLcA^_, D � COUNTY: Itit�r.cw (zt��r/� 1 hereby certify that on 202-�l personally appeared (aK��s /"��t•! who is iC personally known to me or has _ produced identification. Type of identification produced: [SEAL] R'Laft mei w1. r'�ldc • Sine dCa--,fllcn a hh 13l661 Comm. E:; "uy n. 202E [flro-q- %&fk l buy AYq, a 1/ ?Votary Public My Commission Expires: _ 1 FORM R 46 of 220 Sebastian Highlands Unit 17 (Lots 15-28, Block 583; Lots 1-28, Block 582 and Lots 2-29, Block 581) Future band Use & Rezoning Statement Property Description: The proposed application includes a Future Land Use Amendment and Rezoning for 20.38 acres located within Sebastian Highlands. The site is located south of Schumann Drive, between Sunburst Circle and Thunderbird Drive. The area included in the referenced application currently consists of seventy (70) individually platted lots, as created by the Sebastian Highlands Unit 17 plat. The site is currently vacant land, consisting mostly of brush and woods. Based on a previous environmental assessment, no wetlands were found on -site. However, the assessment did determine the presence of several active gopher tortoise burrows. Prior to development, all Florida Wildlife Commission (FWC) requirements for mitigation will be followed. Legal description: Lots 15-28, Block 583; Lots 1-28, Block 582 and Lots 2-29, Block 581 Comprehensive Plan Land Use Map Designation: • Current land use map designation: Low Density Residential (5 du/ac) • Proposed land use map designation: Medium Density Residential (10 du/ac) Medium density residential areas offer a mix of housing types such as single family, duplexes and townhouses buildings. This diversity caters to a wider economic range, providing affordable options for different groups including young professionals, small families, and seniors. The varied housing types within a medium density setting can create a more economically diverse community. This diversity supports a robust, resilient local economy and fosters a sense of inclusivity and community cohesion. Current and Proposed Zoning: • Current zoning classification (RS-10: Single Family Residential). • Proposed zoning classification (RM-8: Multi -Family Residential). In accordance with the City of Sebastian's Comprehensive Plan Table 54-2-4.2, the proposed zoning (RM-8) is a compatible zoning district with the proposed future land use designation Medium Density Residential. Disclosure of Ownership: All parcels included in the future land use and rezoning application are under common ownership by St. Lucie Development Corporation. St. Lucie Development Corporation Managing Member — Kevin S. Hawkins VP S — Tonya C. Hawkins E C E ��E t` 226 Ocean Way . 47 of 220 ST. LUCIE DEVL-LOPMENT SEBASTIAN IIIGITLANDS UNIT 17 TRAFFIC STATEMENT I. INTRODUCTION ECEIVE B4 i A � Y• Mills, Short & Associates, was retained to prepare a rezoning traffic statement for the proposed property, 20.38 acres within Sebastian Highlands Unit 17, Sebastian Florida. The site is currently located in the jurisdictional limits of the City of Sebastian with a zoning classification of RS-10. The owner has submitted a Future Land Use and Rezoning Application to the City of Sebastian. Based on discussions with City of Sebastian Planning Staff, it appears there is staff support for a Zoning Classification of RM-8. The site is approximately 20.38 acres. Please see below a comparison of traffic and net trip increase below. TRIP GENERATION USE Zoning RS-10 (5 units per acre) ITE Code 210 Zoning (RM-8) (8 units per acre) ITE Code 220 Total Generated Quantity ADT 101 9.43 163 6.74 * ITE Trip` Mq on Rates: ITE I I lb Edition 441 J . 11WOKE , s� No. 74145 - iemps MLs •- 8TA .74145 117; ZONAL Mills, ��i�orlt t� Associates 1 g1, CFm 1r.T0. m Am.mw.— 30fi9B 700 22"d Place, Suite 2C Vero Beach, Florida 32960 772.226.7282 Unit of Total Measurement ADT Per Dwelling 952 Unit Per Dwelling 1,098 Unit 146 48 of 220 Planning & Zoning Commission/Local Planning Agency June 6, 2024 Ms. Bosworth stated that there will be a meeting on June 20'h however the next scheduled meeting would be July 41h, and that meeting will be canceled. She was not sure about the second meeting in July. V. Ai)oroval of Minutes: Regular Meeting of March 7, 2024 There being no additions or comments, Ms. Kautenburg called fora motion approving the Minutesof March 7, 2024 as presented. A motion approvingthe Minutesof March 7, 2024 as presented was made by Ms. Geesey, seconded by Mr. Carter, and approved unanimously via voice vote. VI. Local Planning Ac,encv (LPA) Public Hearincls A. Public Hearing — Recommendation to City Council -- Small Scale Comprehensive Plan future Land Use Map Amendment -- St. Lucie Development Corporation, Applicant -- AN AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP FOR PROPERTY CONTAINING 20.38 ACRES LOCATED EAST OF SCHUMANN DRIVE, NORTH & EAST OF DAY DRIVE, AND SOUTH OF DAHL AVENUE, OR SPECIFICALLY LOTS 15 TO 28, BLOCK 583, LOTS 1 TO 28, BLOCK 582, AND LOTS 2 TO 29, BLOCK 581, SEBASTIAN HIGHLANDS UNIT 17. THE EXISTING LAND USE DESIGNATION IS LDR (LOW DENSITY RESIDENTIAL, 5 UNITS/ACRE) AND THE REQUESTED LAND USE IS MDR (MEDIUM DENSITY RESIDENTIAL, 10 UNITS/ACRE) Ms. Kautenburg opened the hearing, and Ms. Cockcroft read the item into the record and called on the applicantto present their testimony. Speaker oath cards were collected and given to the Chairman. Wesley Mills, Mills, Short & Associates, appeared for the applicant. He described the property in question and reviewed the history of this property as to rezoning and how the property will be compatible with the surrounding uses. He reviewed and emphasized the environmental concerns. There are a few gopher tortoises, which will be relocated. Regarding traffic, the increase in traffic is pretty small, and because of the small size of the property, it does not warrant a traffic study, and it is well below the thresholds of warranting a traffic study. He will get into the details of that later. Capacity for water and sewer was studied. The increase incapacity is 15,000 gallons per day, which is a small amount of the capacity of the County. He stated that only 1,200 acres of vacant land are able to be developed within the City of Sebastian. Of that 1,200 acres, only4.5% is zoned multifamily, and 57% is single family residential. He estimated that, if the applicant were to develop a project in the current configuration, they would be looking at homes with starting prices of $400,000.00 going up to probably $600,000.00. That is just not attainable housing. The current project is one step toward the achieving of attainable housing. The median income for residents in Sebastian is approximately $50,000.00. As far as a mortgage payment, that gets one into about a $200,000.00 home. This application is really in an effort to meet the City's 52 of 220 Planning & Zoning Commission/Local Planning Agency June 6, 2024 Comprehensive Plan. All through the Comprehensive Plan, it says that the City's goal is to achieve attainable housing forthe normal working person in Sebastian. He stated he would be happy to answer any questions. Ms. Bosworth reviewed and explained the history of what is before the Commission ton ightand why it is listed twice on the agenda. She presented a map on the screen, and pointed outwhere this property is and how it will be accessible once it is developed. She also described the traffic study that was made. She emphasized that tonight's meeting is only regarding the land use and zoning; it does not address any design. She displayed additional maps which showed the current low -density residential and medium density residential land use as well as the commercial limited that has townhouses and assisted living along with applicable data regarding multi -family zoning property taken from the Comprehensive Plan. She also answered Ms. Kautenburg's question regarding greenspace, setbacks, etc. She reviewed and explained the staff report and the request for the land use, and staff feels it meets the criteria from the Comprehensive Plan, and staff recommends that the Commission give a recommendation to City Council to approve. Ms. Kautenburg called for public input, and she described the procedure that is to be followed. She first called for inputfrom those who are opposed to the change inland use. Michael Conapacke,108 Thunderbird Drive — He would like to know whatthe reason is for requesting the amendmentto the zoning map forthe subject parcel from residential single family to residential multifamily. The area under discussion is surrounded essentially by single-family homes. The plan is to intrude into that area with multifamily homes. He also asked whatthe definition isofa multifamilyunit. He asked aboutwhether the traffic impact has been considered at the intersection of Schumann D rive, Thu nderbird Drive, and the new SunburstCircle. He asked if the units in the parcel will be connected to City sewer, or will septic tanks be allowed on canal -front property. He asked if the impact on Pelican Island Elementary School has been considered. Chaimlan Kautenburg informed the speaker that questions would be addressed after public input was closed. Tom Lohr, 116 Thunderbird Drive — He first came to Sebastian 20 years ago due to the qualityof life. He noted at thattime that St. Lucie County lies to the south and Melbourne the north. His opinion was that those two counties were being overdeveloped. At that time, Sebastian seemed to be a very laid-back city with a great quality of life. He now sees Sebastian as a place where we can accommodate a lot of growth. He asked if Sebastian really needs to do that. He hopes the members of this Commission are really thinking hard about the direction they would like to see Sebastian going into the future and preserving the quality of life of the many who have come here for continues. He recalled that Mr. Mills' presentation spoke about taking the first step and getting it rezoned, and then we will address details later. He is concerned about that idea, and he would like to have more information on that. 53 of 220 Planning & Zoning Commission/Local Planning Agency June 6, 2024 Marilyn Dubee, 1302 Schumann Drive — After she and her husband having served our country for many years, they moved to Sebastian in 2014 because of the peaceful atmosphere of the City. She is strongly opposed to the rezoning request from low density to medium density. She is con cemed about the impact with additional septic systems. She asked if there will be City sewer as well as runoff into the canal. She is also concerned with the impact on infrastructure. She strongly recommends to City Council and this Commission to consider the many impacts of this type of construction. Bart Edwards, 162 Day Drive — Since 1988 he has worked in the construction industry. He disagreed with whatMr. Mills stated regarding septic estimates. He is also concerned about the impact on traffic and other infrastructure. Deborah Gravely, Sebastian — She reviewed whatthe affordable housing parameters are in general. She stated that as of today Sebastian has zero affordable housing units available. The waiting list for a housing voucher is two years. She is in favor of the City of Sebastian rezoning available lots and allowing more affordable housing units so that the people who live and/orwork here can afford to live here. Ronald Blank, 164 Day Drive — He stated that people like to have affordable housing available. He would like to have a traffic flow study done before this project goes forward. He suggested that there are plenty of areas off US1, and we should consider what is being done and get the proper studies. He also asked why the Spirit of Sebastian does not offer affordable housing. Debra Ann Colavifia, 122 Justine Drive -- She appreciates the efforts to manage the growth in Sebastian. Her objection is to duplexes. She opined that most duplexes are investor owned and rental properties. As far as affordability, rents in Sebastian have skyrocketed since COVID. Rents are $1,800.00 to $2,200.00 and above for duplexes, etc. This is notgoing to help the person who needs affordable housing. She asked why $200,000.00 to $300,000.00 homes cannot be built, such as Habitat for Humanity is doing. She sees no difference in the tax revenue between a single-family home and a duplex. She is also concerned about the destruction of trees and wild animals. Tony Kraus, 157 Miller Drive -- He agrees with most of the comments that have been made tonight. He is opposed to multifamily housing. He believes that there should be affordable housing, just not in this particular area. Mike Rose -- withdrew. R. J. MacMillan He is a lifelong residentof Indian River County. He thinks that people have the right to develop their property. He suggested that we have an extreme need for affordable h ou sing, and it is always easier to say it's better to go to another neighborhood. He agrees that there needs to be proper buffers and zoning, which he believes will be done. He added that taxes on rental properties are higher than for single-family homes. He thinks with the proper buffers and other requirements, this is an ideal situ ation to have it in that neighborhood. ►2 54 of 220 Planning & Zoning Commission/Local Planning Agency June 6, 2024 Ben Hall, 1266 Schumann Drive — He is a local business owner, homeowner, and has been here about six years. He lives right in between both of these entrances where the most impact will be on the traffic. There is a lot of traffic on Schumann already, especially when there is an accidenton US1 or anywhere nearby. He addressed flood zones. There is a flood zone all around the canal area. These properties are going to have to be built much higherto be above the flood zones. He stated that, with multifamily housing, there is not less people than single-family housing. Jim Buffington -- He stated he owns the lotat the corner of Schumann andThunderbird. He is concerned about having a traffic study. Ms. Bosworth said there will be answers to a lot of the questions after the public input is completed. Mr. Buffington said he has not seen any additional plans for Schumann, and he is concerned about the traffic at the comerof Thunderbird and Schumann. Ms. Kautenburg closed the public input and called for Commission deliberations and questions. Ms. Bosworth reviewed the procedures, andsaid then Mr. Millscan answerthe questions on plans. She did emphasize that this hearing is just on land use and zoning. This Commission will make a recommendation to City Council, and City Council is going to have two readings of the ordinance if they wish to grant this request. Those who received notice of tonight's meeting will definitely receive letters for those City Council meetings. If the land use and rezoning are approved, the next step for the developer is to come in with a preliminary plat. That is the design of what he would like to build. That is the point at which he has to submitwith that application a fully vetted environmental report from a certified environmentalist. A full traffic analysis is required at that time. They are also required to go to the school board and get a letter from the school board that calculates how many children are estimated. They then analyze all of the school districts in Sebastian and let staff know if they have capacity for those students. If they do not, the developer may have to give money to add onto those schools. That preliminary plat also goes before the Planning and Zoning Commission and City Council, and the public will also receive letters for that. All that information is set forth in the public records. At that point, the applicantwill come in with the actual construction drawings. She explained that this subdivision is required by the Code that any stormwater that this subdivision would generate must stay on their property. It does not go into the canal. The Code also requires that, if you are in a floodzone, you are required to work with FEMA to put enough fill on that property to remove the property from a flood zone. So, there are a lot of development parameters that still haveto meet approval of the land use andzoning. At this point, the developer is not given full range at this point to develop the property. It takes time. She said that Spirit of Sebastian was approved in 2018; they had theirgrand opening today. Mr. Mills then addressed the concerns voiced by the public. He understands their concerns. He stated that the future land use and the rezoning would allow for single family and does allow for multifamily duplexes. Duplexes are not the applicant's plan at this point. As far as what can be built, Ms. Bosworth covered that. Regarding a traffic study, with the actual project they will provide a traffic analysis. As to sewage, he understands the significance of the lagoon and the impactthat septic systems have on it. 55 of 220 Planning & Zoning Commission/Local Planning Agency June 6, 2024 This project will be tied into Indian River County's sewer system. As far as a school capacity analysis, that will be done with the project because at that point they will know how many units are being asked for. Regarding stormwater impacts, there will be a review through the City, and they will have to meet all of their stormwater requirements as well as St. John's Water Management District and the lagoon as an impaired water body. So, there are extra treatment requirements for the stormwater, and they will have to comply fully with that. As far as roadways are concerned, the significance of abandoning the plan he talked about earlier, when they come in with 'a new project, the roads will have to be private. They will not be the responsibility of the City. The project will pay for impact fees. Some portion of those fees will go towards the City of Sebastian for capital projects. Regarding tree impacts, if the project goes forward there will not be a single tree remaining on that site. That is because of all the other requirements such as buffers, etc. When the application is presented, it will be reviewed as a new site plan. There is a sign ificantwaiton that site plan thatthe appiicantis compatible with the existing conditions of historic trees, specimen trees, and that will be taken into accountwith the design. As far as the flood zone question, probably less than 1% of the site is located within the flood zone. With the new project, there will have to be landscape buffers. So nota single housewill be builtin the flood zone. If there is any work within the flood plain, the applicant will have to provide compensatory storage to offset that volume. He understands the concerns about the quality of life. At the end of the day, he said that this is a small project. He does not think by approving this small project that it changes the dynamics of Sebastian in that sense and will impact the quality of life. Mr. Sheridan — He asked if the existing seawall is on the property. Mr. Mills said the seawall is right on the right-of-way, right on the property line. He cannotdifferentiate if it is on the line by looking at the maps that he has here. He also stated there is a drainage and access easement. Mr. Mills added that, if the project moves forward with the 70 platted lots vs. a rezoning, it would make no difference whether it is investor owned or homeowner owned. Ms. Kautenburg called for deliberations by the commissioners. Ms. Geesey -- She has studied this matter closely, and this is contiguous to single-family homes. Regarding investor -owned properties, there are some of these in the City that need to be condemned, and she does notwantto see a lot of investor -owned property. She is an animal lover. She plans to call the Florida Wildlife Commission to get information on relocation of gopher tortoises. She realizes Sebastian needs development, but we need to control that development. Ms. Battles — She would say the one topic of conversation this eveningwas traffic. She would like Mr. Mills to address the question of where the average daily trips come from for each classification. Mr. Mills stated that there is a standard manual —the ITE-as it's referred to, and the current edition is the 11 to edition. So, when a traffic consultant is requested to do a traffic analysis, all the consultants go to the same manual, and they have a list of lane -use classifications and with those classifications, it is an industry - developed standard forrates based on the types of uses, andyou apply those rates based on the uses. 56 of 220 Planning & Zoning Commission/Local Planning Agency June 6, 2024 Mr. Reno asked about maintenance and location of the seawalls. Mr. Mills stated they will be addressed during design and working with the Engineering Department. Ms. Kautenburg — She stated that she has worked on the Comprehensive Plan forthe City of Sebastian three differenttimes. Each plan lasts ten years. Each comprehensive plan that has been adopted by the City of Sebastian has had an elementin it that says we must encourage some affordable housing for the people who work here. We have neverdone anything in 30 years. In the last comp plan, we again came up with language that we must have some affordable housing. This year, for every proposal that comes before this Commission, we ask please, can you provide a certain element of affordable housing in your development. Someone asked why aren't we putting it in other places. She also spoke on the negative impressions that come when affordable housing is discussed. Affordable housing is not just for the workforce. It's for people who can no longer live in their present houses. She emphasized that presently there is none of that availability, none whatsoever. The lowest rent available today in the City of Sebastian is $1,800.00 per month, and there is only one. Building things that are not necessarily the way we have always pictured them has become a necessary thing for us to consider. When wealso consider these things, this Commission also seriously considers the quality of life for the surrounding area as well as the quality of life that can be provided to those incoming residents. She stated that we really do need to build things forthe future. She explained that tonight's question is do we change the zoning? And we don't even make that decision, we make a recommendation. As far as what will be there and exactly what it will look like, that is way down the road. There being no further deliberation, Ms. Kautenburg called for a motion. A motion was made for recommendation to City Council of Small Scale Comprehensive Plan Future Land Use Amendment — St. Lucie Development Corporation, Applicant -- an amendmentto the Comprehensive Plan future land use map for property containing 20.38 acres located east of Schumann Drive, north and east of Day Drive, and south of Dahl Avenue, or specifically Lots 15 to 28, block 583, lots 1 to 28, block 582, and lots 2 to 29, block 581, Sebastian Highlands Unit 17, the existing land use designation is LDR (low - density residential, 5 units/acre) and the requested land use is MDR (medium -density residential,10 units/acre) by Ms. Battles and seconded by Ms. Lorusso. Roll Call Ms. Kinchen —Yes Ms. Battles — Yes Ms. Kautenburg --Yes Vote was 6 to 1 in favor. Motion carries. (SHORT BREAK TAKEN.) (BACK ON THE RECORD.) Mr. Reno — Yes Ms. Geesey — No Ms. Lorusso — Yes Mr. Carter — Yes 57 of 220 Ida SEBASTIAN 11011MN1111 1111•NA110M CITY COUNCIL AGENDA TRANSMITTAL Council Meetin/t Date: July 24, 2024 A,-,enda Item Title: Ordinance 0-24-12 Second Reading and Public Hearing - Request for Rezoning — St. Lucie Development Corporation — RS-10 (Single -Family Residential,10,000 SF Parcels) to RM-8 (Multi -Family Residential, maximum 8 du/ac). Recommendation: Staff is recommending approval and enactment of Ordinance 0-24-12. Background: The subject property consists of 20.38 acres, more or less, located east of Schumann Drive, north & east of Day Drive, and south of Dahl Avenue. The area was previously platted in 1971 by General Development Corp. into 70 single-family lots but without the infrastructure (roads, utilities, etc.) ever being completed. St. Lucie Development Corporation purchased the lots in 2004, and now hopes to begin developing the area, which will include construction of the required infrastructure, and possible re - platting. The current zoning is RS-10, with the request to change the zoning to RM-8, which is the same zoning of the adjacent area to the north. Current land use for this area is LDR (Low Density Residential). A concurrent Future Land Use Map amendment application has also been submitted requesting a land use change to MDR (Medium Density Residential). The Planning and Zoning Commission held a public hearing at its duly noticed June 6th, 2024 regular meeting to consider the proposed rezoning and recommended, by a vote of 6-1, that City Council grant the requested rezoning change. At the June 26, 2024 regular City Council Meeting, the City Council held a public reading and hearing on this Ordinance and set a second and final hearing for July 24, 2024. Staff is recommending approval and enactment of Ordinance 0-24-12 for the above referenced rezoning. If A,,enda Item Re(iuires Expenditure of Funds: Budgeted Amount: N/A Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Ordinance 0-24-12 with attachments 2. Staff Report 3. Exhibit A — Rezoning Maps 4. Exhibit B — Application 5. P&Z Minutes Administrative Services Department Review: City Attorney Review: - -- ProcurementDivision 4J, if applicable: IV14 City Manager Authorization: Date: i 17 58 of 220 ORDINANCE NO.O-24-12 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING A ZONING CLASSIFICATION OF RM-8 (RESIDENTIAL MULTI -FAMILY, 8 DU/AC) TO LAND WITH A CURRENT ZONING DESIGNATION OF RS-10 (RESIDENTIAL SINGLE-FAMILY) FOR PROPERTY CONSISTING OF 2038 ACRES, MORE OR LESS, LOCATED EAST OF SCHUMANN DRIVE, NORTH & EAST OF DAY DRIVE, AND SOUTH OF DAHL AVENUE, OR SPECIFICALLY LOTS 15 TO 28, BLOCK 583, LOTS 1 TO 28, BLOCK 582, AND LOTS 2 TO 29, BLOCK 581, SEBASTIAN HIGHLANDS UNIT 17; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, St. Lucie Development Corporation, owner of the subject property, has filed a petition for an amendment to the Zoning Ordinance; and WHEREAS, the current zoning classification on the property is RS-10 (Residential Single -Family) and the requested change is to rezone to RM-8 (Residential Multi -Family, 8 du/ac); and WHEREAS, the City Council has provided notice of the proposed zoning change and conducted a public hearing to receive citizen input; and WHEREAS, the City Council has considered the criteria identified in the Land Development Code together with the recommended findings and recommendations of its staff and Planning and Zoning Commission; and WHEREAS, the City Council has made the following findings: A. The proposed rezoning is compatible with the adjacent area. B. The proposed rezoning is consistent with the goals, objectives and other elements of the Comprehensive Plan. C. The proposed rezoning is in conformity with the substantive requirements of the City of Sebastian Code of Ordinances, particularly the Land Development Code. D. Adequate public facilities and services exist in the City to serve the proposed rezoning and will not exceed the capacity for such services and facilities. E. The proposed change in zoning will not result in any adverse impacts on the natural environment. F. The proposed change in zoning will not adversely affect the property values in the area, or the general health, safety and welfare of the City or have an adverse impact on the financial resources of the City. G. The proposed change in zoning will result in an orderly and local development pattern. H. The proposed change in zoning is not in conflict with the public interest of the citizens of the City of Sebastian. 59 of 220 NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AS FOLLOWS: SECTION 1. PROPERTY. The change in zoning classification created by the adoption of this Ordinance shall affect the following described real property, now lying and being within the incorporated area of the City of Sebastian, Indian River County, Florida: All of Lots 15 to 28, Block 583, Lots I to 28, Block 582, Lots 2 to 29, Block 581 Sebastian Highlands Unit 17, according to the Plat thereof as,-ecorcled in Plat Book 8, Page 46 of the Public Records gflndian River County, Florida See Attachment "A " Property Survey SECTION 2. REZONING. The real property described in Attachment "A" is hereby given a City zoning designation of RM-8 (Residential Multi -Family, 8 du/ac). SECTION 3. ZONING MAP. The official City Zoning Map shall be amended to include the real property described in Attachment "A" and reflect its designated zoning district as RM-8 (Residential Multi - Family, 8 du/ac) in accordance with the requirements of Florida law. See Attachment "B " Zoning Map SECTION 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5. SEVERABILITY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provisions. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. SECTION 7. EFFECTIVE DATE. This Ordinance shall take effect after 2"d reading. SECTION 8. ADOPTIVE SCHEDULE. That this Ordinance was passed on the first reading at a regular meeting of the City Council on the 26"' day of June, 2024 and adopted on second/final reading at a regular meeting of the City Council on the day of , 2024. 60 of 220 PASSAGE UPON FIRST READING The foregoing Ordinance was moved for passage upon first reading this 26"' day of June, 2024, by Councilmcmber Nunn The motion was seconded by Councilmember Jones and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd Vice Mayor Kelly Dixon Council Member Fred Jones Council Member Christopher Nunn Council Mcmber Bob McPartlan ADOPTION aye nay aye aye aye XITEST: nette Williams, MNIC City Clerk The foregoing Ordinance was moved for adoption by Council Member . The motion was seconded by Council Member and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd Vice Mayor Kelly Dixon Council Member Fred Jones Council Member Christopher Nunn Council Member Bob McPartlan The Mayor thereupon declared this Ordinance duly passed and adopted this day of , 2024. CITY OF SEBASTIAN, FLORIDA By: ATTEST: Ed Dodd, Mayor Approved as to form and legality for Jeanette Williams, MMC Reliance by the City of Sebastian only: City Clerk Jennifer Cockcroft, Esq., City Attorney 3 61 of 220 Lin $E HOME OF PELICAN ISLAND Community Development Department Citv Council - 1It Readinq of Ordinance 0-24-12 St. Lucie Development Corporation — Sebastian Highlands Unit 17 Rezoning Amendment 1. Proiect Name: St. Lucie Development Corporation - Sebastian Highlands Unit 17 2. Proiect Applicant: St. Lucie Development Corporation Kevin Hawkins 2948 Major Ridge Trail Duluth, GA 30097 3. Requested Action: Change in Zoning from Single Family Residential (RS-10) to Medium Density Multiple -Family Residential (RM-8) (Exhibit A, Maps) 4. Proiect Location: Section 19, Township 31, Range 39 Subject Parcels are 20.38 Acres, More or Less Sebastian Highlands Unit 17, Block 583, Lots 15-28 Sebastian Highlands Unit 17, Block 582, Lots 1-28 Sebastian Highlands Unit 17, Block 581, Lots 2-29 (Exhibit B, ApplicationlSurvey with Legals) 5. Proiect Description: The property owner, St. Lucie Development Corporation, has made application to amend the zoning classification for the above listed parcels. The subject area consists of 20.38 acres, more or less, and the property currently consists of 70 single family residential previously -platted lots (by GDC). The parcels' zoning amendment request is for RM-8 Medium Density Multi -Family Residential which is the same as the adjacent zoning immediately to the north and northwest. The new zoning designation would allow up to a maximum 163 dwelling units (8 units/acre). 6. Site Data: a. Site Characteristics: 1) Total Acreaqe: 2) Current Land Use(s): 3) Current Zoninq.: b. Adlacent Properties: Zoning North: RM-8 East: RS-10 West: C South: RS-10 20.38 acres Low Density Residential (LDR, 5 du/ac) Residential Single -Family (RS-10) Current Land Use Future Land Use Mixed: Single-family/Duplexes MDR Single Family Development LDR Conservation C Single Family Development LDR 7. Comprehensive Plan Consistency: a. Chanqed Conditions: The proposed change to a higher density zoning designation will allow for a mixed use of single family, duplex, multi -family, and townhouse dwellings. The adjacent properties to 1 64 of 220 the north currently have an existing mix of single-family residences and rental duplexes, hence the rezoning would be compatible with the surrounding area. Additional areas of multi -family zoning will provide opportunities for developers to offer much needed attainable and work -force housing. b. Land Use Compatibility: The change in zoning is compatible with the adjacent land use to the north. The Future Land Use map designation of Medium Density Residential (MDR) was modified as part of the Comprehensive Plan 2040 update to allow up to a maximum 10 units/acre in this existing land use. The requested RM-8 zoning, which allows a maximum of 8 units/acre would be in compliance with the land use. c. Conformance with Ordinances: The proposal is in conformance with applicable substantive requirements of the Code of Ordinances and Land Development Code. d. Adeauate Public Facilities: Public facility requirements and permitting for this proposed zoning will be met as part of the site plan development. e. Natural Environment: An environmental assessment of the subject property will be required as part of site plan development application. All natural resource protection measures, including tree protection, wetlands, and listed species, will be required as part of the permitting and development process. f. Economic Effect: Changing economic conditions spur the need for multi -family development and mitigation for impacts to this allowable development. g. Orderly Development: The proposed rezoning is consistent with the zoning map and provides an orderly development pattern. h. Public Interest: The proposed rezoning is in harmony with the purpose and intent of the City of Sebastian Comprehensive Plan 2040 and zoning ordinance. 8. Planninq and Zonina Commission Recommendation: At its regular meeting of June 6, 2024, the PZ Commission held a quasi-judicial meeting to consider the rezoning request. After presentation by the applicant's representative, staffs analysis & findings, public input and deliberation, the Commission, by a vote of 6-1, passed a motion of recommendation to City Council to approve. 9. Conclusion: The requested rezoning from RS-10 to RM-8 is consistent with the zoning map and zoning code, and as such, staff and the PZ Commission recommend approval of the rezoning request. D. Bosworth, Mqr & M. Faulkner. Sr. Planner 6/17/2024 PREPARED BY DATE 2 65 of 220 EXHIBIT B1 CRL'* SESAS_�T"� HOME OF PEUCAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET r SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 a www.cityofsebosftan.org 11 Comp Plan Land Use Amendment (Large Scale) S Comp Plan Land Use Amendment (Small Scale) �9 FEB 2 7 2u'1 By7 D Comp Plan Text Amendment D Land Development Code Text Amendment ® Rezoning iJ Annexation i Project Name: St. Lucie Development Corp Total Site Area:20.38 acres Acres\SF Parcel ID: See attachment Existing Address of Site: All of lots 15-28, Block 583, Lots 1-28, Block 582 and Lots 2-29, Block 581 Sebastian Hi hl n nit 17 Proposed Address of Site: i Proposed Use: Multi -Family Contact Name: J. Wesley Mills, P.E. Land Use: Low Density Residential Zoning: RS-10 Address: 700 22nd Place, Suite 2C Vero Beach FL 32960 i Telephone: 772-226-7282 Email: WmillsCa)MillsShor[Associates.com (Applicant's Agent) Applicant (If not owner, written authorization (notarized) from owner is required) Owner: Kevin Hawkins Address: 2948 Major Ridge Trail, Duluth, GA 30097 Telephone: 772-501-3296 Email: TonyaHawkins2@comcast.net Date Received: Fee Paid: 4f Received by: FLuAt 15bo 0 N: L..^J Vst 4 Zow.," / Kw&n 144,wksns - t/n,f 1?�Qeso�.�1+13 , 68 of 220 82 Surveyor: KMA Surveying LAddress: 3001 Industrial Avenue 2, Fort Pierce, FL 34946 Telephone: 772-569-5505 Email: LEngineer. J. Wesley Mills (Mills, Short & Associates) Address: 700 22nd Place, Suite 2C Vero Beach FL 32960 Telephone: 772-226-7282 Email: Wmills@MillsShortAssociates.com I ---- Pre --Application Meeting Date: 1/22/2024 J DESCRIPTION OF PROPOSED PROJECT: rsee Rezoning Statement Enclosed LLU M f! sz-: M b P, to 12E2oNIu(r- _RS-tD SFF 'to CA- $ AF — - - SIGNATURE OF APPLICANT I hereby certify that I have read and examined this application and know the same to be true and correct. All provisions of laws and ordinances governing this type of work will be complied with, whether specified herein or not. The granting of approval does not presume to give authority to violele or cancel the provisions of any other state or local law regulating construction or the performance of c onstruc lion. J. Wesley Mills, P.E. '"I _7 _ - - - 2/26/_2_024 Print name Signature Date Notarv: STATE OF: !4AA-, p.4 COUNTY: 1 n.r)r � I hereby certify that on 20 2-41 personally appeared �i%rFs /'��•s who is �( personally known to me or has _— produced identification. Type of identification produced: [SEAL] IULLS �Ub"C • UAW of f Ca"�tltcn / HH 133664 MY Comm.:rpirh M'Y 27, 2a25 Notary Public My Commission Expires: _ X:U 69 of 220 TWO Sebastian Highlands Unit 17 (Lots 15-28, Block 583; Lots 1-28, Block 582 and Lots 2-29, Block 581) Future Land IJse & Rezoning Statement Property Description: The proposed application includes a Future Land Use Amendment and Rezoning for 20.38 acres located within Sebastian Highlands. The site is located south of Schumann Drive, between Sunburst Circle and Thunderbird Drive. The area included in the referenced application currently consists of seventy (70) individually platted lots, as created by the Sebastian Highlands Unit 17 plat. The site is currently vacant land, consisting mostly of brush and woods. Based on a previous environmental assessment, no wetlands were found on -site. However, the assessment did determine the presence of several active gopher tortoise burrows. Prior to development, all Florida Wildlife Commission (FWC) requirements for mitigation will be followed. Legal description: Lots 15-28, Block 583; Lots 1-28, Block 582 and Lots 2-29, Block 581 Comprehensive Plan Land Use Map Designation: • Current land use map designation: Low Density Residential (5 du/ac) • Proposed land use map designation: Medium Density Residential (10 du/ac) Medium density residential areas offer a mix of housing types such as single family, duplexes and townhouses buildings. This diversity caters to a wider economic range, providing affordable options for different groups including young professionals, small families, and seniors. The varied housing types within a medium density setting can create a more economically diverse community. This diversity supports a robust, resilient local economy and fosters a sense of inclusivity and community cohesion. Current and Proposed Zoning: • Current zoning classification (RS-10: Single Family Residential). • Proposed zoning classification (RM-8: Multi -Family Residential). In accordance with the City of Sebastian's Comprehensive Plan Table 54-2-4.2, the proposed zoning (RM-8) is a compatible zoning district with the proposed future land use designation Medium Density Residential. Disclosure of Ownership: All parcels included in the future land use and rezoning application are under common ownership by St. Lucie Development Corporation. St. Lucie Development Corporation Managing Member — Kevin S. Hawkins VP S — Tonya C. Hawkins E C E [�/'E 226 Ocean Way FEB 2 7 20A 70 of 220 ST. LUCIE DEVELUPWNT SEBASTIAN HIGHLANDS UNIT 17 TRAFFIC S'fATENIENT I. INTRODucnoN ECEIVE1 B4 i 11 2024 I D: Mills, Short & Associates, was retained to prepare a rezoning traffic statement for the proposed property, 20.38 acres within Sebastian Highlands Unit 17, Sebastian Florida. The site is currently located in the jurisdictional limits of the City of Sebastian with a zoning classification of RS- 10. The owner has submitted a Future Land Use and Rezoning Application to the City of Sebastian. Based on discussions with City of Sebastian Planning Staff, it appears there is staff support for a Zoning Classification of RM-8. The site is approximately 20.38 acres. Please see below a comparison of traffic and net trip increase below. TRIP GENERATION USE Zoning RS-10 (5 units per acre) ITE Code 210 Zoning (RM-8) (8 units per acre) ITE Code 220 Total Generated Quantity I ADT Unit of I Total J MesaronentJ ADT 101 9.43 Per Dwelling 952 Unit I 163 6.74 Per Dwelling 1,098 Unit * ITE Trip ,C�etion Rates: ITE 11'b Edition 41/ J. •, No. 74145 James Mies �_ F�i 'q Op .�J~4145 '7', ZONAL ��.. 111111 �� Mills, �hort Associates I i Cp-,.c- u 30698 700 221 Place, Suite 2C Vero Beach, Florida 32960 772.226.7282 146 71 of 220 Planning & Zoning Commission/Local Planning Agency June 6, 2024 Vil. Planninq and Zoninq (P&Z) Commission Quasi -Judicial Hearinqs A. P&Z Quasi -Judicial Pu blicHering -- Recommendation to City Council -- Request for Rezoning — St. Lucie Development Corporation, Applicant -- An Amendment to the City's Zoning Map for Property containing 20.38 Acres located east of Schumann Drive, North & East of Day Drive, and South of Dahl Avenue, or Specifically Lots 15 to 28, Block 583, Lots 1 to 28, Block 582, and Lots 2 to 29, Block 581, Sebastian Highlands Unit 17. The Existing Zoning is RS-10 (Residential Single Family, 10,000 SF parcels), and the Requested Zoning is RM- 8 (Residential Multi -Family, 8 Units/Acre). The City Attorney read the item into the record. Ms. Kautenburgasked the Commissioners if they have had any ex parte communications on this item. Ms. Lorusso said she drove by the site. Those wishing to speak who have not signed the oath card, were sworn in by the City Attorney. Mr. Wesley Mills of Mills, Short and Associates said he does not have much to add given the lengthy conversation that was already had, He said he would be happy to answer any questions. There were no questions. Ms. Bosworth addressed the rezoning, the second part of this request. She entered into this hearing anything that was discussed and any data and information that she had presented for the land use, She explained thatthis would rezone the property from RS- 10, which is the 10,000 SF lots, to RM-8, 8 units per acre. That does allow for single- family houses, duplexes, multi -family homes, which could be townhouses, apartments, or patio homes. It also allows for some low -impact uses such as daycares and Assisted Living Facilities. Staff recommends approval. There were no questions or comments from the commissioners. Ms. Kautenburg then opened the floor to anyone who wished to speak on this matter. Brent Wohlenberg -- He described all cars, boats, planes and everything that bums fossil fuel as carbon monoxide. When carbon monoxide comes in contact with water, it makes carbonic acid. A lot of issues that are present now have to do with the organic material being preserved in carbonic acid. There is now foam on the beaches and is the acid from the lagoon turning the beaches to liquid. There being nothing else on this matter, Ms. Kautenburg called for a motion. A motion recommending approval for the change in zoning from single family to medium density residential was made by Ms. Battles and seconded by Ms. Kinchen Roll Call: Ms. Lorusso -- Yes Ms. Kinchen — Yes Ms. Geesey -- No Mr. Carter -- Yes Mr. Reno -- Yes Ms. Kautenburg — Yes Ms. Battles -- Yes 75 of 220 Planning & Zoning Commission/Local Planning Agency Vote was 6-1 in favor. Motion carries. June 6, 2024 B. P&Z Quasi -Judicial PublicHearing -- Recommendation to City Council — Special Use Permit — Big Dan's Car Wash — 1979 U.S. Highway#1 — Community RedevelopmentArea — RiverfrontOverlay District — Commercial Riverfront(CR) Zoning District The City Attorney read the item into the record. Ms. Kau ten burg asked if th ere h ave been an y ex parte commu n icabons on th is item. The commissioners answered no. Ms. Kautenburg called on the applicantto make his presentation. Jason Sheridan, P.E. spoke on behalf of the applicant. He described the location of the site as well as the other businesses in the area, the traffic flow on U.S.1, and access to the property. He reviewed a PowerPoint presentation which showed the property and the access in detail. He described the proposed building and accessory structures in detail. He said there are currently utilities serving the site. He noted there were comments in the staff report regarding existing car wash sites within the general vicinity of the proposed site. The three that exist now are all self -serve car washes that do not really compete with the express car wash. The car wash will be along U.S.1, which gets approximately 22,000 vehicles a day. The car wash averages about 150 vehicles a day. He spoke about the cumentdeed restrictions that Walmart has on the subject property. It has been vacant for some time. Ms. Kautenburg called on staff to make their presentation. Ms. Bosworth reviewed the two carwashes that came before this Commission last year. They were both approved by City Council. One of the carwashes has withdrawn their interest, and the previous carwash on this site withdrew their interest also. This hearing is strictly for the use, which is a special use permit request. There is nothing in the City's Land Development Code regarding carwashes, so we go through this process to get the use approved first. If it is approved, then the applicantwill come in with a site plan. That site plan will come before this Commission. They will have to meet all the requirements that any site plan in the Riverfront Overlay District would need to meet. Ms. Bosworth reviewed staffs concerns and elaborated all of theirconcems. She added that any otherconditions thatthis Commission would like to consider and/or City Council, those would be added into a resolution if this is approved. 1. Proximity to Existing Car Wash Facilities 2. Site History 3. Proposed Elevations & Conceptual Site Plan 4. Noise 76 of 220 SEBASTIAN uwu.ru� ��i�rr•�ro. nn Nn CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 24, 2024 Agenda Item Title: Ordinance 0-24-13 — Second Reading and Adoption Hearing - Request for Small Scale Comprehensive Plan Future Land Map Amendment — City of Sebastian —CG (Commercial General) to INST (Institutional) Recommendation: Staff is recommending approval and enactment of Ordinance 0-24-13. Background: In September 2023, the City acquired the subject property through a voluntary land swap approved by Ordinance 0-23-09. The property consists of 0.06 acres, more or less, located east of Sebastian Historical Park, north of Schumann Drive, and west of lots 1, 2, & 3, Block 406, S/H Unit 7. Application has been made to amend both the land use and zoning to be compatible with the City of Sebastian's long-range plans. The land use amendment proposal is for Institutional (INST) which is compatible with the existing adjacent land use immediately to the west, which is also city -owned property. Small scale amendments are defined by Florida Statutes to be 50 acres or fewer and limited to FLUM changes for site -specific small-scale development activities only. The State Land Planning Agency does not require a review; however, the amendment does not become effective until 31 days after adoption by the local government. The Planning and Zoning Commission/Local Planning Agency held a public hearing at its duly noticed June 20th, 2024 regular meeting to consider the proposed Future Land Use Map amendment and recommended, by a vote of 6-1, that the City Council grant the requested land use change. At the July 10, 2024 regular City Council Meeting, the City Council held a public reading and hearing on this Ordinance and set a second and final hearing for July 24, 2024. Staff is recommending approval and enactment of Ordinance 0-24-13 for the above referenced Future Land Use Map Amendment. If Auenda Item Reouires Exnenditure of Funds: Budgeted Amount: N/A Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Ordinance 0-24-13 and Supporting Documents Administrative Services Department Review: City Attorney Review• _ C Procurement Division view, if applicable: City Manager Authorization: Date: 7// Z/;, o x Y 77 of 220 ORDINANCE NO.O-24-13 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, APPROVING A SMALL SCALE AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP TO DESIGNATE A LAND USE CLASSIFICATION OF INST (INSTITUTIONAL) FOR LAND WITH A CURRENT LAND USE DESIGNATION OF CG (COMMERCIAL GENERAL) FOR PROPERTY CONSISTING OF 0.06 ACRES, MORE OR LESS; LOCATED EAST OF SEBASTIAN HISTORICAL PARK, NORTH OF SCHUMANN DRIVE, AND WEST OF LOTS 1, 2, & 3, BLOCK 406, S/H UNIT 7; AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING AN EFFECTIVE DATE AND PROVIDING AN ADOPTION SCHEDULE. WHEREAS, after careful review and a public hearing on June 20, 2024 of the Planning and Zoning Commission, sitting as the Local Planning Agency, a favorable recommendation was made for the adoption of the requested change to the Future Land Use map and the change was found to be consistent with the Comprehensive Plan; and WHEREAS, the City Council has considered the criteria identified in the Comprehensive Plan and Florida Statutes together with the findings and recommendations of its staff and the Planning and Zoning Commission; and WHEREAS, the City Council has provided notice of the proposed Future Land Use Map Amendment and has conducted the required public hearings to receive citizen input; and WHEREAS, the City Council has determined that the proposed changes in the City Comprehensive Future Land Use Map are consistent with the existing future development goals of the City of Sebastian; encourages the most appropriate use of land, water and other resources; promotes and protects the public health, safety, and general welfare; provides adequate and efficient infrastructure and resources; and protects the public interest within the City of Sebastian. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. AFFECTED PROPERTY. The amendment to the Comprehensive Plan Future Land Use Map (FLUM) adopted by this Ordinance shall affect the following described real property, now lying and being within the incorporated area of the City of Sebastian, Indian River County, Florida: See attached Exhibit "A " Property Warranty Deed Section 2. DESIGNATION. The Comprehensive Plan Future Land Use Map shall be amended to include the affected property, and designate the same as Institutional (INST) in accordance with the requirements of Florida law. See attached Exhibit "B " Future Land Use Map Section 3. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4. SEVERABILTTY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and 78 of 220 it shall be presumed that the City Council did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 5. SCRIVENER'S ERRORS. Sections of this ordinance may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected or re -codified copy of same with the City Clerk, Section 6. EFFECTIVE DATE. Pursuant to Fla. Stat. 163.3187(5)(c), this Ordinance shall take effect thirty-one (3 1 ) days from the date of adoption. Section 7. ADOPTIVE SCHEDULE. That this Ordinance was passed on the first reading at a regular meeting of the City Council on the 10t-h day of __,T1,1,v , 2024, and adopted on second/final reading at a regular meeting of the City Council on the day of 32024. PASSAGE UPON FIRST READING The foregoing Ordinance was moved for passage upon first reading this 10th day of July , 2024, by Councilmember McPartlan The motion was seconded by Councilmember Nunn and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd aye _ _ Vice Mayor Kelly Dixon _ye Council Member Fred Jones aye Council Member Christopher Nunn aye Council Member Bob McPartlan aye ATTEST: I .!6 nette Williams, MMC City Clerk 79 of 220 ADOPTION The foregoing Ordinance was moved for adoption by Council Member . The motion was seconded by Council Member and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd Vice Mayor Kelly Dixon Council Member Fred Jones Council Member Christopher Nunn Council Member Bob McPartlan The Mayor thereupon declared this Ordinance duly passed and adopted this day of , 2024. CITY OF SEBASTIAN, FLORIDA Ed Dodd, Mayor ATTEST: Approved as to form and legality for Jeanette Williams, MMC Reliance by the City of Sebastian only: City Clerk Jennifer Cockcroft, Esq., City Attorney This ordinance is effective the day of , 2024, in accordance with the date prescribed by Florida Statutes, 163.3187(5)(c). 80 of 220 ana 5 N sue. HOME OF PELICAN ISLAND Community Development Department Comprehensive Plan Amendment Land Planning Agency June 20, 2024 Citv Council — 1st Readinq of Ordinance 0-24-13 Comprehensive Plan Future Land Use Map Amendment for a Specific Site City Park Property 1. Proiect Name 2. Proiect Applicant: City of Sebastian — 630 Schumann Drive City of Sebastian 3. Rec;uested Action: Change in Future Land Use from General Commercial (CG) to Institutional (INST) (Exhibit A, Maps) 4. Proiect Location: Section 17, Township 31, Range 39 Subject Parcel is 0.06 Acres, More or Less Parcel # 31391700002406000007.1 Legals: (Exhibit B, Application, Warranty Deed with Legals, Before and After Ariels) 5. Proiect Description: In September 2023, the City acquired the subject property through a voluntary land swap approved by Ordinance 0-23-09. The property consists of 0.06 acres, more or less, located east of Sebastian Historical Park, north of Schumann Drive, and west of lots 1, 2, & 3, Block 406, S/H Unit 7, Application has been made to amend both the land use and zoning to be compatible with the City of Sebastian long range plans. The land use amendment proposal is for Institutional (INST) which is compatible with the existing adjacent land use immediately to the west, which is also city owned property. Small Scale Amendments are defined by statute to be 50 acres or fewer and limited to FLUM changes for site -specific small scale development activities only. The State land planning agency does not require a review however the amendment does not become effective until 3'1 days after adoption by the local government. This amendment will be transmitted to the DEC) upon adoption by COS city council. 6. Site Data a. Site Characteristics (1) Total Acreage: 0.06 acres (2) Current Land Use(s): Commercial General (CG) (3) Current Zoning: Commercial General (CG) 81 of 220 8. Conclusion: The requested land use change from CG to INST is consistent with the Future Land Use Map, and as such, staff and the LPA recommend approval of the requested amendment. Michelle Faulkner PREPARED BY 6/11/2024 DATE 3 82 of 220 ona HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET ■ SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 a www.cltyofsebasilon.org DEW1,01'NIENT REVIENV APPLICATION ❑ Comp Plan Land Use Amendment (Large Scale) t Comp Plan Land Use Amendment (Small Scale) ❑ Comp Plan Text Amendment 0 Land Development Code Text Amendment FA Rezoning ❑ Annexation Project Name: Schumann Road Commercial Total Site Area: .07 acres Acres\SF Parcel ID: Portion of 31391700002000200000.0 Existing Address of Site: 630 Schumann Drive Proposed Address of Site: Proposed Use: Institutional Land Use: Institutional Zoning: PS Contact Name: Timothy F. Campbell, Esquire, Clark, Campbell, Lancaster, Workman & Airth, P.A. Address: 500 South Florida Avenue, Suite 800, Lakeland, Florida 33801 Telephone: 863-647-5337 Email: tcampbell@clarkcampbell-law.com Applicant (If not owner, written authorization (notarized) from owner is required) Owner: City of Sebastian Address: 1225 Main Street, Sebastian, Florida 32958 Telephone: 772-388-8228 Email: LFrazier@CityofSebastian.org Date Received: Fee Paid: Received by: FORM B 83 of 220 f LVf." %^~VVVV .1\ fflfi f\L:l►..V1WJ Vl' f►f A1\ L. Lv Al L'fy VLL'lU1 Vl' ►.r L\f►►iVff ►rVV A%A 11•L1Al\ f►1.1', l►►iV f'1J tK: 3671 PG: 970,1/4/202412:27 PM D DOCTAX PD $0.70 This Instrument Prepared By. Timothy F. Campbell, F4quire Clark, Campbell, Lancaster, Workman & Airth, P.A. 500 South Florida Avenue, Suite 800 Lakeland, Florida 33801 tcamrbdlti l�kcampbell-law.corn SPECIAL WARRANTY DEED THIS SPECIAL WARRANTY DEED is made this 1�day of November, 2023, between SCHUMANN ROAD INDL4N RIVER, LLC, a Florida limited liability company, whose address is 500 South Florida Avenue, Suite 700, Lakeland, Florida 33801 (the "Grantor") and the CITY OF SEBASTIAN, a municipal corporation of the State of Florida, whose address is 1225 Main Street, Sebastian, Florida 32958 (the "Grantee'l. WITNESSETH: That said Grantor, for and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other valuable consideration, receipt and sufficiency whereof is hereby acknowledged, hereby grants, bargains, sells, aliens, remises, conveys, and conforms unto the Grantee, all that certain land situate in Indian River County, Florida: Land described on attached Exhibit "A" incorporated herein (the "Property"). A portion of parcel ID Numbers: 31391700002406000004.0, 31391700002000100000.0, 31391700002406000007.0 and 31391700002406000001.0 This conveyance is subject to: 1. Conditions, restrictions, limitations and easements of record, if any, but this provision shall not operate to re -impose the same. 2. Zoning and other governmental regulations. 3. Taxes and assessments for 2023 and subsequent years. Grantor hereby covenants with Grantee that Grantor is lawfully seized of the Property in fee simple; that Grantor has good right and lawful authority to sell and convey the Property; that Grantor hereby fully warrants the title to the Property and will defend the same against the lawful claims of all persons claiming by, through or under Grantor. IN WITNESS WHEREOF, Grantor has hereunto set Grantor's hand and seal the day and year first above written. SIGNATURE APPEARS ON SUBSEQUENT PAGE Special Warranty Deed Page 1 84 of 220 EXHIBIT "A" LEGAL DESCRIPTION AND SKETCH A PARCEL OF LAND BEING A PORTION OF LOT 8, BLOCK 406, SEBASTIAN HIGHLANDS UNIT 7, AS RECORDED IN PLAT BOOK 6, PAGE 6, OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA, AND BEING MORE PARTICULARLY BOUNDED AND DESCRIBED AS FOLLOWS: BEGIN AT THE SOUTHWEST CORNER OF LOT 8 OF SAID PLAT; SAID POINT BEING ON THE NORTH RIGHT-OF-WAY LINE OF SCHUMANN DRIVE; THENCE DEPART SAID NORTH RIGH-OF-WAY LINE AND RUN N25028'10"E, ALONG THE EAST LINE OF SAID LOT 8, FOR A DISTANCE OF 105.00 FEET TO THE NORTHWEST CORNER OF SAID LOT 8; THENCE RUN S69042'41 "E, ALONG THE NORTH LINE OF SAID LOT 8, FOR A DISTANCE OF 28.11 FEET; THENCE DEPART SAID NORTH LINE AND RUN S25°28'10"W, FOR A DISTANCE OF 108.56 FEET TO A POINT ON THE NORTH RIGHT-OF-WAY LINE OF SAID SCHUMANN DRIVE; SAID POINT ALSO BEING A POINT ON 'A CURVE CONCAVE TO THE SOUTHWEST AND HAVING A RADIUS OF 384.73 FEET, A CHORD BEARING OF N62°26'44"W, AND A CHORD LENGTH OF 28.01 FEET; THENCE RUN NORTHWESTERLY, ALONG THE ARC OF SAID CURVE AND NORTH RIGHT-OF-WAY LINE, FOR A DISTANCE OF 28.02 FEET TO THE POINT OF BEGINNING. SAID PARCEL CONTAINS APPROXIMATELY 2984.6 SQUARE/FEET OR 0.7 ACRES, MORE OR LESS Special Warranty Deed Page 3 85 of 220 CITY COUNCIL AGENDA TRANSMITTAL Council Meeting-, Date: July 24, 2024 Agenda Item Title: Ordinance 0-24-14 — Second Reading and Adoption Hearing - Request for Rezoning — City of Sebastian — CG (Commercial General) to PS (Public Service) Recommendation: Staff is recommending approval and enactment of Ordinance 0-24-14. Back<_round: In September 2023, the city acquired the subject property through a voluntary land swap approved by Ordinance 0-23-09. The property consists of 0.06 acres, more or less, located east of Sebastian Historical Park, north of Schumann Drive, and west of lots 1, 2, & 3, Block 406, S/H Unit 7. Application has been made to amend both the land use and zoning to be compatible with the City of Sebastian's long-range plans. The property's zoning amendment proposal is for Public Service (PS) which is compatible with the existing adjacent zoning immediately to the west, which is also city -owned property. The Planning and Zoning Commission/Local Planning Agency held a public hearing at its duly noticed June 20th, 2024 regular meeting to consider the proposed Rezoning and recommended, by a vote of 6-1, that the City Council grant the requested rezoning change. The City Council held a first reading on July 10, 2024 at which time it was passed upon a motion and set the final reading for July 24, 2024. Staff is recommending approval upon a second reading and hearing, and enactment of Ordinance 0-24-14. If Agenda Item Requires Expenditure of Funds: Budgeted Amount: N/A Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Ordinance 0-24-14 and Supporting Documents Administrative Services Department Review: \ City Attorney Review: -- Procurement Division Review, if'applicable: Nbf City Manager Authorization: Date: 7 / /.z ° .11 88 of 220 ORDINANCE NO.O-24-14 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING A ZONING CLASSIFICATION OF PS (PUBLIC SERVICE) TO LAND WITH A CURRENT ZONING DESIGNATION OF CG (COMMERCIAL GENERAL) FOR PROPERTY CONSISTING OF 0.06 ACRES, MORE OR LESS; LOCATED EAST OF SEBASTIAN HISTORICAL PARK, NORTH OF SCHUMANN DRIVE, AND WEST OF LOTS 1, 2, & 3, BLOCK 406, S/H UNIT 7; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City of Sebastian, owner of the subject property, has filed a petition for an amendment to the Zoning Ordinance; and WHEREAS, the current zoning classification on the property is CG (Commercial General) and the requested change is to rezone to PS (Public Service); and WHEREAS, the City Council has provided notice of the proposed zoning change and conducted a public hearing to receive citizen input; and WHEREAS, the City Council has considered the criteria identified in the Land Development Code together with the recommended findings and recommendations of its staff and Planning and Zoning Commission; and WHEREAS, the City Couneil has made the following findings: A. The proposed rezoning is compatible with the adjacent area. B. The proposed rezoning is consistent with the goals, objectives and other elements of the Comprehensive Plan. C. The proposed rezoning is in conformity with the substantive requirements of the City of Sebastian Code of Ordinances, particularly the Land Development Code. D. Adequate public facilities and services exist in the City to serve the proposed rezoning and will not exceed the capacity for such services and facilities. E. The proposed change in zoning will not result in any adverse impacts on the natural environment. F. The proposed change in zoning will not adversely affect the property values in the area, or the general health, safety and welfare of the City or have an adverse impact on the financial resources of the City. G. The proposed change in zoning will result in an orderly and local development pattern. H. The proposed change in zoning is not in conflict with the public interest of the citizens of the City of Sebastian. 89 of 220 NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AS FOLLOWS: SECTION 1. PROPERTY. The change in zoning classification created by the adoption of this Ordinance shall affect the following described real property, now lying and being within the incorporated area of the City of Sebastian, Indian River County, Florida: See Attachment "A" Warranty Deed SECTION 2. REZONING. The real property described in Attachment "A" is hereby given a City zoning designation of PS (Public Service). SECTION 3. ZONING MAP. The official City Zoning Map shall be amended to include the real property described in Attachment "A" and reflect its designated zoning district as PS (Public Service) in accordance with the requirements of Florida law. See Attachment "B " Zoning Map SECTION 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5. SEVERABILITY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provisions. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. SECTION 7. EFFECTIVE DATE. This Ordinance shall take effect after 2"d reading. SECTION 8. ADOPTIVE SCHEDULE. That this Ordinance was passed on the first reading at a regular meeting ofthe City Council on the 1 OtWay of July, 2024 and adopted on second/final reading at a regular meeting of the City Council on the day of , 2024. 2 90 of 220 PASSAGE UPON FIRST READING The foregoing Ordinance was moved for passage upon first reading this l Oth day of ,july, , 2024, by Councilmember Jones _ _ _-_ The motion was seconded by Councilmember Nunn and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd Vice Mayor Kelly Dixon Council Member Fred Jones Council Member Christopher Nunn Council Member Bob McPartlan ADOPTION aye aye aye ave aye ATTEST: 4an-e�t�te Williams, MMC City Clerk The foregoing Ordinance was moved for adoption by Council Member _. The motion was seconded by Council Member and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd Vice Mayor Kelly Dixon Council Member Fred Jones Council Member Christopher Nunn Council Member Bob McPartlan The Mayor thereupon declared this Ordinance duly passed and adopted this day of , 2024. CITY OF SEBASTIAN, FLORIDA By: - - Ed Dodd, Mayor ATTEST: Approved as to form and legality for Jeanette Williams, MMC Reliance by the City of Sebastian only: City Clerk Jennifer Cockcroft, Esq., City Attorney 3 91 of 220 1. 9 STL�Q Lorca HOME OF PEUCAN ISIAND Community Development Department Rezoning Amendment PZ Commission June 20, 2024 Citv Council — 15t Readinq of Ordinance 0-24-14 Land Development Code Rezoning Amendment for a Specific Site City Park Property Proiect Name: Proiect Applicant: City of Sebastian — 630 Schumann Drive City of Sebastian 3. Requested Action: Change in Zoning from Commercial General (CG) to Public Service (PS) (Exhibit A, Maps) 4. Proiect Location: Section 17, Township 31 South, Range 39 Subject Parcel is 0.06 Acres, More or Less Parcel # 31390700002406000007.1 (Exhibit B, Application, Warranty Deed with Legals, Before and After Ariels) Proiect Description: In September 2023, the city acquired the subject property through voluntary land swap approved by Ordinance 0-23-09. The property consists of 0.06 acres, more or less, located east of Sebastian Historical Park, north of Schumann Drive, and west of lots 1, 2, & 3, Block 406, S/H Unit 7. Application has been made to amend both the land use and zoning to be compatible with the City of Sebastian long range plans. The properties zoning amendment proposal is for Public Service (PS) which is compatible with the existing adjacent zoning immediately to the west, which is also city owned property. 6. Site Data a. Site Characteristics (1) Total Acreaqe: (2) Current Land Use(s) (3) Current Zoning: b. Adiacent Properties 0.06 acres Commercial General (CG) Commercial General (CG) Zoning Existinq Use North CG Commercial East CG Vacant Commercial West PS Park South RS-10 Residential Future Land Use CG CG INST Residential 92 of 220 CDC* SEBASTLA HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET K SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 www.cltyotsebastian.org ULVELOPAIENT REVIEW APPLICATION 0 Comp Plan Land Use Amendment 0 Comp Plan Text Amendment (Large Scale) 0 Land Development Code Text Amendment It. Comp Plan Land Use Amendment • Rezoning (Small Scale) ❑ Annexation IProject Name: Schumann Road Commercial Total Site Area: .07 acres AcreslSF —� Parcel ID: Portion of 31391700002000200000.0 Existing Address of Site: 630 Schumann Drive Proposed Address of Site: Proposed Use: Institutional Land Use: Institutional Zoning: pS _ Contact Name: Timothy F. Campbell, Esquire, Clark, Campbell, Lancaster, Workman & Airth, P.A. v Address: 500 South Florida Avenue, Suite 800, Lakeland, Florida 33801 Telephone: 863-647-5337 Email: Campbell@clarkeampbell-law.com — Applicant (If not owner, written authorization (notarized) from owner Is required) Owner: City of Sebastian Address: 1225 Main Street, Sebastian, Florida 32958 Telephone: 772_388_8228 Email Date Received: Fee Paid: LFrazier@CityofSebastian.org Received by: FORIvl B 93 of 220 K: 3671 PG: 970,1/4/202412:27 PM D DOCTAX PD $0.70 This Instrument Prepared By - Timothy F. Campbell, Esquire Clark, Campbell, Lancaster, workman & Airth, P.A. 500 South Florida Avenue, Suite 800 Lakeland, Florida 33801 tcampbella elarkcami bell-law.cam SPECIAL WARRANTY DEED THIS SPECIAL WARRANTY DEED is made this0"day ofNovember, 2023, between SCHUMANN ROAD INDIAN RIVER, LLC, a Florida limited liability company, whose address is 500 South Florida Avenue, Suite 700, Lakeland, Florida 33801 (the "Grantor') and the CITY OF SEBASTIAN, a municipal corporation of the State of Florida, whose address is 1225 Main Street, Sebastian, Florida 32958 (the "Grantee'). WITNESSETH: That said Grantor, for and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other valuable consideration, receipt and sufficiency whereof is hereby acknowledged, hereby grants, bargains, sells, aliens, remises, conveys, and conforms unto the Grantee, all that certain land situate in Indian River County, Florida: Land described on attached Exhibit "A" incorporated herein (the "Property"). A portion of parcel ID Numbers: 31391700002406000004.0, 31391700002000100000.0, 31391700002406000007.0 and 31391700002406000001.0 This conveyance is subject to: 1. Conditions, restrictions, limitations and easements of record, if any, but this provision shall not operate to re -impose the same. 2. Zoning and other governmental regulations. 3. Taxes and assessments for 2023 and subsequent years. Grantor hereby covenants with Grantee that Grantor is lawfully seized of the Property in fee simple; that Grantor has good right and lawful authority to sell and convey the Property; that Grantor hereby fully warrants the title to the Property and will defend the same against the lawful claims of all persons claiming by, through or under Grantor. IN WITNESS WHEREOF, Grantor has hereunto set Grantor's hand and seal the day and year first above written. SIGNATURE APPEARS ON SUBSEQUENT PAGE Special Warranty Deed Page 1 96 of 220 EXIMI T "A" LEGAL DESCRIPTION AND SKETCH A PARCEL OF LAND BEING A PORTION OF LOT 8, BLOCK 406, SEBASTIAN HIGHLANDS UNIT 7, AS RECORDED IN PLAT BOOK 6, PAGE 6, OF THE PUBLIC RECORDS OF INDIAN RIVER COUNTY, FLORIDA, AND BEING MORE PARTICULARLY BOUNDED AND DESCRIBED AS FOLLOWS: BEGIN AT THE SOUTHWEST CORNER OF LOT 8 OF SAID PLAT; SAID POINT BEING ON THE NORTH RIGHT-OF-WAY LINE OF SCHUMANN DRIVE; THENCE DEPART SAID NORTH RIGH-OF-WAY LINE AND RUN N25°28'10"E, ALONG THE EAST LINE OF SAID LOT 8, FOR A DISTANCE OF 105.00 FEET TO THE NORTHWEST CORNER OF SAID LOT 8; THENCE RUN S69042'41 "E, ALONG THE NORTH LINE OF SAID LOT 8, FOR A DISTANCE OF 28.11 FEET; THENCE DEPART SAID NORTH LINE AND RUN S25°28'10"W, FOR A DISTANCE OF 108.56 FEET TO A POINT ON THE NORTH RIGHT-OF-WAY LINE OF SAID SCHUMANN DRIVE; SAID POINT ALSO BEING A POINT ONA CURVE CONCAVE TO THE SOUTHWEST AND HAVING A RADIUS OF 384.73 FEET, A CHORD BEARING OF N62°26'44"W, AND A CHORD LENGTH OF 28.01 FEET; THENCE RUN NORTHWESTERLY, ALONG THE ARC OF SAID CURVE AND NORTH RIGHT-OF-WAY LINE, FOR A DISTANCE OF 28.02 FEET TO THE POINT OF BEGINNING. SAID PARCEL CONTAINS APPROXIMATELY 2984.6 SQUARENEET OR 0.7 ACRES, MORE OR LESS Special Warranty Deed Page 3 97 of 220 %Joe% SEBASTIAN SE Mp1A11 <I11��tiH +"1/-Md CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 24, 2024 Agenda Item Title: Ordinance 0-24-15 — Second Reading and Adoption Hearing - Request for Small Scale Comprehensive Plan Future Land Map Amendment — Schumann Road Indian River, LLC — INST (Institutional) to CG (Commercial General) Recommendation: Staff is recommending approval and enactment of Ordinance 0-24-15. Background: In September 2023, Schumann Road Indian River, LLC acquired the subject property through a voluntary land swap approved by Ordinance 0-23-09. The property consists of 0.07 acres, more or less, located east of Sebastian Historical Park, north of Schumann Drive, and west of lots 1, 2, & 3, Block 406, S/H Unit 7. Application has been made to amend both the land use and zoning to be compatible with the City of Sebastian's long-range plans. The land use amendment proposal is for CG (Commercial General) which is compatible with the existing adjacent land use immediately to the west and south, which is also owned by Schumann Road Indian River, LLC. Small scale amendments are defined by Florida Statutes to be 50 acres or fewer and limited to FLUM changes for site -specific small scale development activities only. The State Land Planning Agency does not require a review; however, the amendment does not become effective until 31 days after adoption by the local government. The Planning and Zoning Commission/Local Planning Agency held a public hearing at its duly noticed June 20th, 2024 regular meeting to consider the proposed Future Land Use Map amendment and recommended, by a vote of 6-1, that the City Council grant the requested land use change. The City Council held a first reading on July 10, 2024 at which time it was passed upon a motion and set the final reading for July 24, 2024. Staff is recommending approval upon a second reading and hearing, and enactment of Ordinance 0-24-15. If Agenda Item Requires Exaenditure of Funds: Budgeted Amount: N/A Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Ordinance 0-24-15 and Supporting Documents Administrative Services Department Review: City Attorney Review: o / Procurement Division Review, iijapplicable: Nle- City Manager Authorization: 4 An Date: Vi-i%l--Y 98 of 220 ORDINANCE NO.O-24-15 AN ORDINANCE OF TIRE CITY OF SEBASTIAN, FLORIDA, APPROVING A SMALL SCALE AMENDMENT TO THE COMPREHENSIVE PLAN FUTURE LAND USE MAP TO DESIGNATE A LAND USE CLASSIFICATION OF CG (COMMERCIAL GENERAL) FOR LAND WITH A CURRENT LAND USE DESIGNATION OF INST (INSTITUTIONAL) FOR PROPERTY CONSISTING OF 0.07 ACRES, MORE OR LESS; LOCATED EAST OF SEBASTIAN HISTORICAL PARK, NORTH OF SCHUMANN DRIVE, AND WEST OF LOTS 1, 2, & 3, BLOCK 406, S/H UNIT 7;AUTHORIZING FINDINGS AND ADMINISTRATIVE ACTIONS; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILTTY; PROVIDING FOR SCRIVENER'S ERRORS; PROVIDING AN EFFECTIVE DATE AND PROVIDING AN ADOPTION SCHEDULE. WHEREAS, after careful review and a public hearing on June 20, 2024 of the Planning and Zoning Commission, sitting as the Local Planning Agency, a favorable recommendation was made for the adoption of the requested change to the Future Land Use map and the change was found to be consistent with the Comprehensive Plan. WHEREAS, the City Council has considered the criteria identified in the Comprehensive Plan and Florida Statutes together with the findings and recommendations of its staff and the Planning and Zoning Commission; and WHEREAS, the City Council has provided notice of the proposed Future Land Use Map Amendment and has conducted the required public hearings to receive citizen input; and WHEREAS, the City Council has determined that the proposed changes in the City Comprehensive Future Land Use Map, are consistent with the existing future development goals of the City of Sebastian; encourages the most appropriate use of land, water and other resources; promotes and protects the public health, safety, and general welfare; provides adequate and efficient infrastructure and resources; and protects the public interest within the City of Sebastian. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, as follows: Section 1. AFFECTED PROPERTY. The amendment to the Comprehensive Plan Future Land Use Map (FLUM) adopted by this Ordinance shall affect the following described real property, now lying and being within the incorporated area of the City of Sebastian, Indian River County, Florida: See attached Exhibit "A"Property Warranty and Survey Section 2. DESIGNATION. The Comprehensive Plan Future Land Use Map shall be amended to include the affected property, and designate the same as General Commercial (CG) in accordance with the requirements of Florida law. See attached Exhibit "B " Future Land Use Map Section 3. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4. SEVERABILTTY. In the event a court of competent jurisdiction shall hold or determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and 99 of 220 it shall be presumed that the City Council did not intend to enact such invalid or unconstitutional provision. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. Section 5. SCRIVENER'S ERRORS. Sections of this ordinance may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of public hearing, by filing a corrected or re -codified copy of same with the City Clerk. Section 6. EFFECTIVE DATE. Pursuant to Fla. Stat. 163.3187(5)(c), this Ordinance shall take effect thirty-one (31) days from the date of adoption. Section 7. ADOPTIVE SCHEDULE. That this Ordinance was passed on the first reading at a regular meeting of the City Council on the 10th day of July _ , 2024, and adopted on second/final reading at a regular meeting of the City Council on the day of , 2024. PASSAGE UPON FIRST READING The foregoing Ordinance was moved for passage upon first reading this 10th day of Jam__, 2024, by Councilmember Nunn The motion was seconded by Councilmember Jones and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd aye Vice Mayor Kelly Dixon aye Council Member Fred Jones aye _ Council Member Christopher Nunn aye__ Council Member Bob McPartlan aye ATTEST: i Jeanette Williams, MMC '1 'ity Clerk 100 of 220 ADOPTION The foregoing Ordinance was moved for adoption by Council Member . The motion was seconded by Council Member and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd Vice Mayor Kelly Dixon Council Member Fred Jones Council Member Christopher Nunn Council Member Bob McPartlan The Mayor thereupon declared this Ordinance duly passed and adopted this day of 12024. CITY OF SEBASTIAN, FLORIDA �0 ATTEST: Ed Dodd, Mayor Approved as to form and legality for Jeanette Williams, MMC Reliance by the City of Sebastian only: City Clerk Jennifer Cockcroft, Esq., City Attorney This ordinance is effective the day of , 2024, in accordance with the date prescribed by Florida Statutes, 163.3187(5)(c). 101 of 220 CULT HOME OF PELICAN ISLAND Community Development Department Comprehensive Plan Amendment Land Planning Agency June 20, 2024 City Council — 1s' Readina of Ordinance 0-24-15 Comprehensive Plan Future Land Use Map Amendment for a Specific Site Schumann Road Commercial Project Name: Schumann Road Commercial — 600 Schumann Drive 2. Project Applicant: Schumann Road Indian River, LLC 500 South Florida Avenue, Suite 700 Lakeland, Florida 33801 3. Requested Action: Change in Future Land Use from Institutional (INST) to General Commercial (CG) (Exhibit A) 4. Project Location: Section 17, Township 31, Range 39 Subject Parcel is 0.07 Acres, More or Less Parcel # 31391700002000200000.1 Legals: (Exhibit B, Application, Warranty Deed with Legals, Before and After Aerials) 5. Project Description: In September 2023, Schumann Road Indian River, LLC acquired the subject property through a voluntary land swap approved by Ordinance 0-23-09. The property consists of 0.07 acres, more or less, located east of Sebastian Historical Park, north of Schumann Drive, and west of lots 1, 2, & 3, Block 406, S/H Unit 7. Application has been made to amend both the land use and zoning to be compatible with the City of Sebastian long range plans. The land use amendment proposal is for CG (Commercial General) which is compatible with the existing adjacent land use immediately to the west and south, which is also owned by Schumann Road Indian River, LLC. Small Scale Amendments are defined by statute to be 50 acres or fewer and limited to FLUM changes for site -specific small scale development activities only. The State land planning agency does not require a review however the amendment does not becomE! effective until 31 days after adoption by the local government. This amendment will bE! transmitted to the DEO upon adoption by COS city council. 102 of 220 f. Economic Effect: Since the property is no longer publicly owned, an additional 0.07 acres of commercial land area has been added to the tax base for the City of Sebastian. g. Orderly Development: The proposed land use change is consistent with the Land Development Code and provides an orderly development pattern. h. Public Interest: The proposed change in land use does not appear to be in conflict with the public interest and is in harmony with the purpose and intent of the City of Sebastian Comprehensive Plan 2040 and Land Development Code. 8. Conclusion: The requested land use change from Institutional to CG is consistent with the Future Land Use Map, and as such, staff and the LPA recommend approval of the requested amendment. Michelle Faulkner 6/11/2024 PREPARED BY DATE K 103 of 220 OOYOF SEBAST�IAN HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET r SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589-5518 ■ www.cityofsebasilan.org ❑ Comp Plan Land Use Amendment 0 Comp Plan Text Amendment (Large Scale) 0 Land Development Code Text Amendment N Comp Plan Land Use Amendment 5 Rezoning (Small Scale) 0 Annexation Project Name: Schumann Road Commercial Total Site Area: .07 acres AcreslSF Parcel ID: Portion of 31391700002406000007.0 Existing Address of Site: 600 Schumann Drive Proposed Address of Site: Proposed Use: Commercial Land Use: General Commercial Zoning: Commercial General Contact Name: Timothy F. Campbell, Esquire, Clark, Campbell, Lancaster, Workman & Airth, P.A. Address: 500 South Florida Avenue, Suite 800, Lakeland, Florida 33801 Telephone: 863-647-5337 Email: tampbell@clarkcampbelI-law.com Applicant (If not owner, written authorization (notarized) from owner is required) Owner: Schumann Road Indian River, LLC I Address: 500 South Florida Avenue, Suite 700, Lakeland, Florida 33801 1 Telephone: 863-272-4615 Email: lawrencemaxwell@hotmail.com ' Date Received: Fee Paid: Received by: 104 of 220 li Viy VVWVVl �...VViW L' // All 11111%R • 1\l AA L. LtJ i LL' 1M, Vl' Vll\V (./11 %..V lllkl 11\L1L11\ 1%1V r i% VV V L, ;K: 3671 PG: 974,1/4/2024 12:27 PM D DOCTAX PD S0.70 This Instrument Prepared By: Tunothy F. Campbell, Esquire Clark, Campbell, Lancaster, Workman & Airth, PA 500 South Florida Avenue, Suite 800 Lakcland, Florida 33801 tcampbell u.clarkcamst,�e�l-law.com SPECIAL WARRANTY DEED THIS SPECIAL WARRANTY DEED is made this 27th day of September, 2023, between the CITY OF SEBASTIAN, a municipal corporation of the State of Florida, whose address is 1225 Main Street, Sebastian, Florida 32958 (the "Grantor") and SCHUMANN ROAD INDIAN RIVER, LLC, a Florida limited liability company, whose address is 500 South Florida Avenue, Suite 700, Lakeland, Florida 33801 (the "Grantee'). WITNESSETH: That said Grantor, for and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other valuable consideration, receipt and sufficiency whereof is hereby ackmowledged, hereby grants, bargains, sells, aliens, remises, conveys, and conforms unto the Grantee, all that certain land situate in Indian River County, Florida: Land described on attached Exhibit "A" incorporated herein (the "Property"). A portion of Parcel DD Number: 31391700002000200000.0 This conveyance is subject to: 1. Conditions, restrictions, limitations and easements of record, if any, but this provision shall not operate to re -impose the same. 2. Zoning and other governmental regulations. 3. Taxes and assessments for 2023 and subsequent years. IT IS EXPRESSLY LJNDERSTOOD and acknowledged by the GRANTOR and by the GRANTEE, by acceptance of this deed, that, in accordance with Section 270.11(3), Florida Statutes, the GRANTEE has petitioned the GRANTOR for the release of the undivided three -fourths interest in, and title in and to the undivided three -fourths interest in, all the phosphate, minerals, and metals that are or maybe in, on or under the said land and the undivided one-half interest in all the petroleum that is or may be in, on or under the said land all as set forth in Section 270.11 (1), Florida Statutes, and that the GRANTOR by this deed includes the conveyance of the GRANTOR'S interest in all phosphate, minerals, and metals that are or maybe in, on or under the said land and interest in all petroleum that is or maybe in or on or under the said land. Special Warranty Deed Page 1 105 of 220 Signed, sealed and delivered in our presence: ATTEST: I Print Name: Jeanette Williams City Clerk Approved as to Form and Legal Sufficiency. Print Name: Jennifer Cockcroft, Esq. City Attorney STATE OF FLORIDA COUNTY OF INDIAN RIVER CITY OF SEBASTIAN, a municipal corporation of the State of Florida By.��_ Print Name: Fred ,7mnes Title: Mayo' The foregoing instrument was acknowledged before me by means of (X) physical presence or ( ) online notarization, this �hday of September, 2023, by rke3. 'J.nZS _ _, as ,I — of the City of Sebastian, on behalf of the City, ()e ) who is personally known to me or ( ) has produced as identification. (NOTARY SEAL) cnTMEwNEVOTA .; CoAmd�fon#HHt154261 E*mF*Mto2U5 Special Warranty Deed No Public Print Name: 06FAF- IC My Commission Expires: F'i M&,-�/ ►& Z045� Page 3 106 of 220 lion SEBASTIAN 1IM11MMl�l <I/Itt�110M tf11-1N1� CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 24, 2024 Agenda Item Title: Ordinance 0-24-16 - Second Reading and Adoption Hearing - Request for Rezoning Schumann Road Indian River, LLC - PS (Public Service) to CG (Commercial General) Recommendation: Staff is recommending approval upon a second reading and hearing, and enactment of Ordinance 0-24-16. Background: In September 2023, Schumann Road Indian River, LLC acquired the subject property through a voluntary land swap approved by Ordinance 0-23-09. The property consists of 0.07 acres, more or less, located east of Sebastian Historical Park, north of Schumann Drive, and west of lots 1, 2, & 3, Block 406, S/H Unit 7. Application has been made to amend both the land use and zoning to be compatible with the City of Sebastian's long-range plans. The properties zoning amendment proposal is for Commercial General (CG) which is compatible with the existing adjacent zoning immediately to the west and south, which is also owned by Schumann Road Indian River, LI.C. The Planning and Zoning Commission/Local Planning Agency held a public hearing at its duly noticed June 20th, 2024 regular meeting to consider the proposed Rezoning and recommended, by a vote of 6-1, that the City Council grant the requested rezoning change. The City Council held a first reading on July 10, 2024 at which time it was passed upon a motion and set the final reading for July 24, 2024. Staff is recommending approval upon a second reading and hearing, and enactment of Ordinance 0-24-16. If Agenda Item Reuuires Expenditure of Funds: Budgeted Amount: N/A Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Ordinance 0-24-16 and Supporting Documents Administrative Services Department Review: �l City Attorney Revie - --- Procurement Division eview, if applicable: Ni/t City Manager Authorization: G,%J Date: 7/17 / x 0,dy 110 of 220 ORDINANCE NO.O-24-16 AN ORDINANCE OF THE CITY OF SEBASTIAN, FLORIDA, DESIGNATING A ZONING CLASSIFICATION OF CG (COMMERCIAL GENERAL) TO LAND WITH A CURRENT ZONING DESIGNATION OF PS (PUBLIC SERVICE) FOR PROPERTY CONSISTING OF 0.07 ACRES, MORE OR LESS; LOCATED EAST OF SEBASTIAN HISTORICAL PARK, NORTH OF SCHUMANN DRIVE, AND WEST OF LOTS 1, 2, & 3, BLOCK 406, S/H UNIT 7; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City of Sebastian, owner of the subject property, has filed a petition for an amendment to the Zoning Ordinance; and WHEREAS, the current zoning classification on the property is PS (Public Service) and the requested change is to rezone to CG (Commercial General); and WHEREAS, the City Council has provided notice of the proposed zoning change and conducted a public hearing to receive citizen input; and WHEREAS, the City Council has considered the criteria identified in the Land Development Code together with the recommended findings and recommendations of its staff and Planning and Zoning Commission; and WHEREAS, the City Council has made the following findings: A. The proposed rezoning is compatible with the adjacent area. B. The proposed rezoning is consistent with the goals, objectives and other elements of the Comprehensive Plan. C. The proposed rezoning is in conformity with the substantive requirements of the City of Sebastian Code of Ordinances, particularly the Land Development Code. D. Adequate public facilities and services exist in the City to serve the proposed rezoning and will not exceed the capacity for such services and facilities. E. The proposed change in zoning will not result in any adverse impacts on the natural environment. F. The proposed change in zoning will not adversely affect the property values in the area, or the general health, safety and welfare of the City or have an adverse impact on the financial resources of the City. G. The proposed change in zoning will result in an orderly and local development pattern. H. The proposed change in zoning is not in conflict with the public interest of the citizens of the City of Sebastian. 1 11 of 220 NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AS FOLLOWS: SECTION 1. PROPERTY. The change in zoning classification created by the adoption of this Ordinance shall affect the following described real property, now lying and being within the incorporated area of the City of Sebastian, Indian River County, Florida: See Attachment "A" Warranty Deed SECTION 2. REZONING. The real property described in Attachment "A" is hereby given a City zoning designation of CG (Commercial General). SECTION 3. ZONING MAP. The official City Zoning Map shall be amended to include the real property described in Attachment "A" and reflect its designated zoning district as CG (Commercial General) in accordance with the requirements of Florida law. See Attachment "B " Zoning Map SECTION 4. CONFLICT. All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5. SEVERABILITY. In the event a court of competent jurisdiction shall determine that any part of this Ordinance is invalid or unconstitutional, the remainder of the Ordinance shall not be affected and it shall be presumed that the City Council of the City of Sebastian did not intend to enact such invalid or unconstitutional provisions. It shall further be assumed that the City Council would have enacted the remainder of this Ordinance without said invalid or unconstitutional provision, thereby causing said remainder to remain in full force and effect. SECTION 7. EFFECTIVE DATE. This Ordinance shall take effect after 2°d reading. SECTION 8. ADOPTIVE SCHEDULE. That this Ordinance was passed on the first reading at a regular meeting of the City Council on the 10 day of July, 2024 and adopted on second/final reading at a regular meeting of the City Council on the day of , 2024. 112 of 220 PASSAGE UPON FIRST READING The foregoing Ordinance was moved for passage upon first reading this 10th day of Jam, 2024, by Councilmember Jones The motion was seconded by Councilmember McPartlan and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd Vice Mayor Kelly Dixon Council Member Fred Jones Council Member Christopher Nunn Council Member Bob McPartlan ADOPTION aye aye aye aye aye ATTEST: Jeanette Williams, MMC City Clerk The foregoing Ordinance was moved for adoption by Council Member . The motion was seconded by Council Member and, upon being put to a vote, the vote was as follows: Mayor Ed Dodd Vice Mayor Kelly Dixon Council Member Fred Jones Council Member Christopher Nunn Council Member Bob McPartlan The Mayor thereupon declared this Ordinance duly passed and adopted this day of , 2024. CITY OF SEBASTIAN, FLORIDA Ln ATTEST: Ed Dodd, Mayor Approved as to form and legality for Jeanette Williams, MMC Reliance by the City of Sebastian only: City Clerk Jennifer Cockcroft, Esq., City Attorney 3 H 3 of 220 WYOF HOME OF PELICAN ISLAND Community Development Department Rezoning Amendment PZ Commission June 20, 2024 City Council — 15t Readinq of Ordinance 0-24-16 Land Development Code Rezoning Amendment for a Specific Site Schumann Road Commercial 1. Proiect Name: Schumann Road Commercial — 600 Schumann Drive 2. Proiect Applicant: Schumann Road 500 South Florida Avenue, Suite 700 Lakeland, Florida 33801 3. Requested Action: Request is for a change from Public Service (PS) To Commercial General (CG) (Exhibit A, Maps) 4. Proiect Location: Section 17, Township 31 South, Range 39 Subject Parcel is 0.07 Acres, More or Less Parcel # 31391700002000200000.1 Legals: (Exhibit B, Application, Warranty Deed with Legals, Before and After Ariels) 5. Proiect Description: In September 2023, Schumann Road Indian River, LLC acquired the subject property through voluntary land swap approved by Ordinance 0-23-09. The property consists of 0.07 acres, more or less, located east of Sebastian Historical Park, north of Schumann Drive, and west of lots 1, 2, & 3, Block 406, S/H Unit 7. Application has been made to amend both the land use and zoning to be compatible with the City of Sebastian long range plans. The properties zoning amendment proposal is for Commercial General (CG) which is compatible with the existing adjacent zoning immediately to the west and south, which is also owned by Schumann Road Indian River, LLC. 6. Site Data a. Site Characteristics (1) Total Acreacie: (2) Current Land Use', s (3) Current Zonina: b. Adiacent Properties Zoning North CG East: (County) CL West: PS South: CG 0.07 acres Institutional (0.6 FAR) Public Service (PS) Existin Use Future Land Use Commercial CG Assisted Living Facility C/I Park IN Vacant Commercial CG 114 of 220 QTYOF SEBASTIA HOME OF PELICAN ISLAND COMMUNITY DEVELOPMENT DEPARTMENT 1225 MAIN STREET • SEBASTIAN, FLORIDA 32958 TELEPHONE (772) 589.5518 P www.cityolsebastion.org 0 Comp Plan Land Use Amendment (Large Scale) I Comp Plan Land Use Amendment (Small Scale) 0 Comp Plan Text Amendment ❑ Land Development Code Text Amendment ■ Rezoning 0 Annexation Project Name: Schumann Road Commercial Total Site Area: .07 acres Parcel ID: Portion of 31391700002406000007.0 Existing Address of Site: 600 Schumann Drive Proposed Address of Site: Proposed Use: Commercial Acres\SF Zoning: Commercial Genera Contact Name: Timothy F. Campbell, Esquire, Clark, Campbell, Lancaster, Workman & Airth, P.A. Address: 500 South Florida Avenue, Suite 800, Lakeland, Florida 33801 Telephone: 863-647-533 7 Land Use: General Commercial Email: tcampbell@clarkcampbell-law.com Applicant (If not owner, written authorization (notarized) from owner is required) Owner: Schumann Road Indian River, LLC Address: 500 South Florida Avenue, Suite 700, Lakeland, Florida 33801 Telephone: 863-272-4615 Email: lawrencemaxwell@hotmail.com Date Received: Fee Paid: Received by: FORM B 115 of220 1LV1.4VUUV0V1 1tZ%-%Y1(1)k11 JUN II= i(LI.V"a ur ilrArq L. nu j A x, iLi z ii\ ur l.im%-wi s-uti [i tmuiAm tuVr K S-V V I, tK: 3671 PG: 974,1/4/202412:27 PM D DOCTAX PD $0.70 This Instrument Prepared By: Timothy F. Campbell, Esquire Clark, Campbell, Lancaster, Workman & Airth, P.A. S00 South Florida Avenue, Suite 800 Lakeland, Florida 33801 tcamtibell a.clartccamjbell-law.com SPECIAL WARRANTY DEED THIS SPECIAL WARRANTY DEED is made this 27th day of September, 2023, between the CITY OF SEBASTIAN, a municipal corporation of the State of Florida, whose address is 1225 Main Street, Sebastian, Florida 32958 (the "Grantor") and SCHUMANN ROAD INDIAN RIVER, LLC, a Florida limited liability company, whose address is 500 South Florida Avenue, Suite 700, Lakeland, Florida 33801 (the "Grantee"). WI NESSETH: That said Grantor, for and in consideration of the sum of Ten and No/100 Dollars ($10.00) and other valuable consideration, receipt and sufficiency whereof is hereby acknowledged, hereby grants, bargains, sells, aliens, remises, conveys, and conforms unto the Grantee, all that certain land situate in Indian River County, Florida: Land described on attached Exhibit "A" incorporated herein (the "Property"). A portion of Parcel ID Number: 31391700002000200000.0 This conveyance is subject to: 1. Conditions, restrictions, limitations and easements of record, if any, but this provision shall not operate to re -impose the same. 2. Zoning and other governmental regulations. 3. Taxes and assessments for 2023 and subsequent years. IT IS EXPRESSLY UNDERSTOOD and acknowledged by the GRANTOR and by the GRANTEE, by acceptance of this deed, that, in accordance with Section 270.11(3), Florida Statutes, the GRANTEE has petitioned the GRANTOR for the release of the undivided three -fourths interest in, and title in and to the undivided three -fourths interest in, all the phosphate, minerals, and metals that are or maybe in, on or under the said land and the undivided one-half interest in all the petroleum that is or may be in, on or under the said land all as set forth in Section 270.11(1), Florida Statutes, and that the GRANTOR by this deed includes the conveyance of the GRANTOR'S interest in all phosphate, minerals, and metals that are or may be in, on or under the said land and interest in all petroleum that is or maybe in or on or under the said land. Special Warranty Deed Page 1 116 of 220 Signed, scaled and delivered in our presence: ATTEST: Print Name: P Jeanette Williams P City Clerk Approved as to Form and Legal Sufficiency. Print Name: Jennifer pockccroft, E:sq. City Attorney STATE OF FLORIDA COUNTY OF INDIAN RIVER CITY OF SEBASTIAN, a municipal corporation of the State of Florida Print Name: Fred Jones Title: Mayo' The foregoing instrument was acknowledged before me by means of (X) physical presence or ( ) online notarization, this 0'1etiday of September, 2023, by - ram° J'OpIrs _ - , as of the City of Sebastian, on behalf of the City, (X ) who is personally known to me or ( } has produced as identification. (NOTARY SEAL) 1 CATKRM•E.TEsn��►1��,p krMTIIITWjF*1 �M14116TG11` Special Warranty Deed Notary Public�;,,'�" _ Print Name: 0�"�� W-e' My Commission Expires: t: l�fy&-y r& Zak Page 3 117 of 220 SEBASTIAN C40110911A <1115l1,IIOM ` nip: hu CITY COUNCIL AGENDA TRANSMITTAL Council MeetinL: Date: July 24, 2024 Agenda Item Title: Consideration of First Amendment to the Franchise Agreement between the City of Sebastian and Waste Management Inc. of Florida Recommendation: Staff recommends approval of the First Amendment to the Franchise Agreement between the City of Sebastian and Waste Management Inc. of Florida and authorize the Mayor to execute the Amendment. Back/,,round: The City of Sebastian and Waste Management Inc. of Florida (WM) entered into a Franchise Agreement on April 12th, 2023 which went into effect on July 1 st, 2023. Since the inception of the agreement there have been some changes in the local market and City Council asked staff to have discussions with WM in regards to our franchise agreement. Following several meetings, WM provided the City with this First Amendment which will reduce the monthly rate for our residents as well as keep the rate unchanged until September 30, 2027. The amendment also provides the City with $25,000 for scholarships; for graduating high school seniors within the Community. If Aluenda Item Requires Expenditure of Funds: Budgeted Amount: N/A Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Amendment to Franchise Agreement 2. Amended Exhibit A Administrative Services Department Rev• w: City Attorney Review atkA+ Procurement Division iew, if applicable: City Manager Authorization: V Date: 7/17 Al o x if 1 r 121 of 220 FIRST AMENDMENT TO FRANCHISE AGREEMENT THIS FIRST AMENDMENT TO FRANCHISE AGREEMENT is hereby made this day of July 2024 and entered into by and between the City of Sebastian ("CITY"), a municipal corporation organized and existing under the laws of the State of Florida, and WASTE MANAGEMENT INC. OF FLORIDA, a Florida corporation ("FRANCHISEE"), who, for the considerations contained herein, agree as follows: WITNESSETH WHEREAS, the CITY and FRANCHISEE entered into a Franchise Agreement dated April 12, 2023 (the "Franchise Agreement"), pursuant to which the FRANCHISEE would perform certain solid waste and recycling services; and WHEREAS, the CITY and FRANCHISEE desire to amend the Franchise Agreement under the terms as set forth below in this First Amendment to Franchise Agreement (the "First Amendment"); and WHEREAS, the Parties find that it is appropriate to enter into an Amendment to the original agreement for such purposes. NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, the Parties hereby agree as follows: 1. Section 9.0 Residential Solid Waste Collection Service Rates is deleted and replaced with the following: The total rate per Residential Unit for Residential Solid Waste Collection Service charged by the Franchisee shall be $16.25 per month as of October 1, 2024, as depicted in the rate schedule attached hereto and marked Exhibit "A". The foregoing is the total rate that may be charged by the Franchisee to the City for Residential Solid Waste Collection Service and it shall include all collection costs, disposal costs, and all other fees and expenses. Notwithstanding the foregoing, the Franchisee and the City acknowledge and agree that the total rate for Residential Solid Waste Collection Service is subject to adjustment as set forth in this Agreement. The rate of $16.25 per home will remain unchanged, however, until September 30, 2027. The first increase to the Residential Solid Waste Collection Service rate shall take place as of October 1, 2027, and be based upon the increase in CPI (as per Section 12.0). 122 of 220 2. a Section 13.26. Scholarship is hereby added to the Agreement as follows: Section 13.26. Scholarship The FRANCHISEE will provide an annual contribution to the CITY in the amount of TWENY FIVE THOUSAND DOLLARS ($25,000.00) for scholarships for graduating high school students. This amount shall be payable by FRANCHISEE on July 1, 2025, and on or before every July 1 thereafter through the end of the Agreement term. CITY shall award same within appropriate criteria as determined solely by CITY. A new Exhibit "A" is attached hereto and made a part hereof. 4. Except as modified herein, the original Franchise Agreement shall remain in full force and effect. To the extent that a term of the original agreement is in conflict herewith, this Amendment shall supersede and apply. 5. This First Amendment to Franchise Agreement shall be effective September 30, 2024. ATTEST: By: Lisa Silva Senior Counsel ATTEST: 0 Jeanette Williams, City Clerk APPROVED AS TO FORM AND LEGALITY Jennifer Cockcroft, City Attorney WASTE MANAGEMENT INC. OF FLORIDA David Myhan, President CITY OF SEBASTIAN M Mayor Ed Dodd 2 123 of 220 Exhibit "A" City of Sebastian - Solid Waste Franchise 6 % Franchise Fee included in all Commercial charges Sebastian Effective 101112024 Commercial Non-Corpacted Yardage - Detail Pricing Pickups per Week Size 1 2 3 4 5 6 XPU 1 -Cubic Yard $ 50.63 $ 93.62 S 136.61 S 179.61 S 222.60 S 265.59 S 76.34 2 - Cubic Yard $ 101.25 $ 187.23 S 273.23 $ 359.21 $ 445.19 $ 531.18 S 81.80 3 - Cubic Yard S 151.88 S 280.86 S 409.84 S 538.81 S 667.80 S 767.33 S 87.25 4 - Cubic Yard S 202.50 $ 374.48 S 546.45 S 718.42 $ 890.39 S 1,062.37 $ 92.70 6 -Cubic Yard $ 303.77 S 561.71 $ 819.67 $ 1,077.63 $ 1,335.59 $ 1,593.54 $ 98.15 8 - Cubic Yard $405.02 $748.96 $1,092.90 $1,436.85 $1,780.79 $2,124.73 103.61 Commercial Compacted Yardage - Detail Pricing Pickups per Week IComp I $188.67 2 $376.42 $564.63 4$752.84 $941.05 $1,129.261 XPU 2YD81.60 COMMERCIAL SOLID WASTE CART AND ROLLOUT RATE - DETAIL PRICING Pickups per Week Size 1 2 3 4 5 6 XPU 96 Gallon Cart S 38.17 $ 76.34 S 114.51 $ 152,68 S 190.86 NIA S 81.E0 64 Gallon Cart $ 38.17 $ 76.34 $ 114.51 $ 152.68 S 190.86 N/A S 81.E0 Rollout Service S 16.36 S 16.36 S 16.36 S 16.36 S 16.36 N/A S 16.36 ROLLOFF SOLID WASTE OPEN TOP CONTAINERS - DETAIL PRICING Container SIZE Pull Rate Service Charge 115 Yard Open Top $441.69 $155.841 120 Yard Open Top $441.69 $155.841 130 Yard Open Top $441.69 $155.841 140 Yard Open Top $441.69 $155.841 ABOVE RATES ARE SUBJECT TO ADDITIONAL LANDFILL FEES ROLLOFF SOLID WASTE COMPACTORS - DETAIL PRICING Container SIZE Pull Rate Service ChargJe 117 Yard Compactor $441.69 $155.84 120 Yard Compactor 5441.69 $155.84 130 Yard Compactor $441.69 $155.84 140 Yard Compactor $441.69 $155.84 (Additional Compactor Sizes not noted above $441.69 $155.84 RESIDENTIAL RATES -DETAIL PRICING On -Call Bulk Waste, White Additonal Cart Garbage 1x Yard Trash 1x Goods Total Quarterly Quarterly ISingle Family Home + - Curbside $16.25 $0.00 $0.00 $16.25 S 48.75 N/C 1 96 Gallon Cart - Default 64 Gallon Cart - Option 1 36 Gallon Cart - Option Multi -Dwelling (five (5) or more Units) - Curbside $16.25 $0.00 $0.00 $16.25 S 48.75 N/C 96 Gallon Cart - Default 64 Gallon Cart - Option 36 Gallon Cart - Option 1+ Duplex, Triplex, Quadplex Additional Cart 587.451 Lost Cart/Customer Abuse Charge f $87.451 Note: Handicap "backdoor" service at above rates. No additional cost. 7/15/2024 6:17 PM City of Sebastian CPI October 2024 v.1 I k4g@f1220 Bureau of Labor Statistics CPI for All Urban Consumers (CPI-U) Original Data Value For the City of Sebastian Series Id: CUUR0300SA0,CUUS0300SA0 Not Seasonally Adjusted Series Title: All items in South urban, all urban consumers, not seasonally adjusted Area: South Item: All items Base Period: 1982-84=100 Years: 2014 to 2024 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual HALF1 HALF2 2014 227.673 228.664 230.095 231.346 231.762 232.269 232.013 231.611 231.762 231.131 229.845 228.451 230.552 230.302 230.802 2015 226.855 227.944 229.337 229.957 230.886 232.026 231.719 231.260 230.913 230.860 230.422 229.581 230.147 229.501 230.793 2016 229.469 229.646 230.977 231.975 232.906 233.838 233.292 233.561 234.069 234.337 234.029 234.204 232.692 231.469 233.915 2017 235.492 236.052 236.154 236.728 236.774 237.346 236.942 237.892 239.649 239.067 238.861 238.512 237.456 236.424 238.487 2018 239.772 241.123 241.595 242.486 243.279 243.770 243.776 243.605 243.640 244.163 243.484 242.150 242.737 242.004 243.470 2019 242.547 243.856 245.554 246.847 246.667 246.515 247.250 246.953 246.891 247.423 247.385 247.289 246.265 245.331 247.199 2020 248.005 248.412 248.136 246.254 245.696 247.223 248.619 249.639 250.193 250.542 250.255 250.693 248.639 247.288 249.990 2021 252.067 253.386 255.319 257.207 259.343 261.668 263.013 263.728 264.593 267.160 268.360 269.263 261.259 256.498 266.020 2022 271.634 274.688 278.598 279.879 283.307 287.427 287.608 287.168 287.656 288.836 288.991 288.205 283.666 279.256 288.077 2023 290.438 292.285 293.358 295.315 295.889 296.789 297.279 298.975 299.657 299.394 298.930 298.754 296.422 294.012 298.832 2024 300.421 303.144 304.490 305.104 305.296 305.357 303.969 Index Change = 8.568 CPI Change = 2.89% CPI Max 3% = 3.00% CPI Applied = 2.89% Source: Bureau of Labor Statistics Generated on: July 20, 2021 (07:25:21 AM) Ion, SEBASTIAN 41M11MM1<I C1116NA110M TIPo V MN/ — CITY COUNCIL AGENDA TRANSMITTAL Council Meetinsc Date: July 24, 2024 Agenda Item Title: Discussion on Workforce Housing in Partnership with Indian River County Habitat for Humanity on Surplus City Property Recommendation: Provide direction to City Staff on the three sites that have been identified by Staff and Habitat for Humanity as having the potential to transfer surplus City property for the benefit of providing workforce housing. Background: At the March 20, 2024 City Council meeting, Council directed staff to work directly with Indian River County Habitat for Humanity to identify potential surplus properties. Following discussion and review of approximately 96 separate parcels, Habitat for Humanity is interested in the following properties (properties are listed in Habitat's order of interest): 1. Tuxedo Terrace 2. Concha Drive 3. Barber Street In conjunction with Staff, to include the City Attorney, Habitat for Humanity will draft a contract between the City of Sebastian and Indian River HFH for any or all three of the designated buildable properties based on the direction of City Council. Any property conveyed will be deed restricted for the construction of affordable/workforce housing. The projects will be developed in the listed order, and would be 100% affordable housing, single-family, owner -occupied. If at any time in the development process a property is deemed not viable, ownership would revert back to the city. The property could not be assigned or sold, unless to a homebuyer earning less than 80% of the area median income. Staff is seeking approval to negotiate agreements with Habitat for Humanity for the donation of any or all of the three designated parcels as surplus City parcels. The agreement(s) would then come back to City Council for final review and approval prior to execution. If Agenda Item Requires Exvenditure of Funds: Budgeted Amount: N/A Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Tuxedo Terrace Property Appraisal Information 2. Concha Drive Property Appraisal Information 3. Barber Street Property Appraisal Information! Administrative Services De p ent R iew: City Attorney Revie Procurement Divisi view, if applicable: City Manager Authorization: Date: -717 JAY 126 of 220 &Ad Odd ft ---- -- M., - PR01 !IERTY NAP 'AF�CF*A 20;W', 72'Q"2'4WR,'.jIdff,'-- tWil PROPERTY 21602 R COMM 1012=015 OWNER ID: CITY OF SEBASTIAN TAX AREA: 2 IMPROVEMENT VALUE 0 Legal Description 186661 1225 MAIN ST *21602* LAND MARKET + 63,495 SEBASTIAN HIGHLANDS UNIT NO 10 BLK 211 TRACT A PBI SEBASTIAN, FL 32958 TOTAL MARKET VALUE 63,495 6-37A ACRES: 2.4900 AG VALUE 0 APPR VAL METHOD: Cost PRODUCTIVITY LOSS = 0 SOH W 0.00 ASSESSED VALUE = 63,495 31382400001211000000.1 DBA: NSOH 64 W 0.00 EXEMPTION VALUE = 63,495 SITUS TUXEDO TER SEBASTIAN, FL 32958 NSOH 55 W 100-00 TAXABLE VALUE = 0 L GENERAL H01001M tOW MOM' 0, —J —0 UTILITIES LAST APPR. I)TR 9.-L-GVT U.W government property exeq%m TOPOGRAGPHY LAST APPR. YR 2020 ROAD ACCESS LAST INSP. DATE 06/08/2020 ZONING PS NEXT INSP. DATE : ---- -- J ft vm- PRIMARY USE 8900 # OF IMPRV NEXT REASON REMARKS 131.111ILDINGIPERMTTS ISSUE DT PERMIT TYPE PERMIT AREA ST PERMIT VAL SALE DT PRICE GRANTOR DEED INFO 03/01/1992 100 GENERAL DEVELOPM101 / 928 / 2018 Tft swore kWdb CLAWOM oar LF MQTH a -CON AM Awffl unn coor beaewvnon umns CODE Us rAlld I Acre PS 89A gbh SPECIAL -k- N A AVOW— axes AN ummi 2.49W AC 30,000.00 74.700 1.00 0.85 A -a' WFUL Ao AMU MUM 16�pm' AGVALUE 63.495 N 0.00 0 Land Total: 63,495 2.4900 03.495 0 Page 1 of 1 Effective Date of Appraisal: January Date Printed: 0711212024 7:14:55PM by PacsCommand WebID-21602 PROPERTY 23614 R COMM 10/20/2015 Legal Description SEBASTIAN HIGHLANDS UNIT 11 BLK 347 TRACT E PSI 7-56A 31382500001347000000.1 SITUS CONCHA DR SEBASTIAN, FL 32958 UTILITIES TOPOGRAGPHY ROAD ACCESS ZONING PS PRIMARY USE 8900 NEXT REASON REMARKS LAST APPR LAST APPR YR LAST INSP. DATE NEXT INSP. DATE # OF IMPRV - -- -- - - -- ,PROPar,APPiA18ALy1NFORMATIOI!1;2024 - — _ - - -----.-. --- _. - ------ ---$1418B8811'. - �_- - . OWNER ID: CITY OF SEBASTIAN TAX AREA: 2 IMPROVEMENT VALUE 0 186661 1226 MAIN ST `23614' LAND MARKET + 62,263 SEBASTIAN, FL 32958 TOTAL MARKET VALUE = 62,263 ACRES: 2.9300 AG VALUE = 0 APPR VAL METHOD: Cost PRODUCTIVITY LOSS a 0 SOH %: 0.00 ASSESSED VALUE 62,263 DBA: NSOH 54 °%: 0.00 EXEMPTION VALUE a 62,263 NSOH 55 %: 100.00 TAXABLE VALUE = 0 7KFTCH'INF4R�1lATION' DTR EX-LGVT Local government property exemption 2020 OS/08/ = ISSUE DT PERMIT TYPE PERMIT AREA ST PERMIT VAL $ALF8}INFORMA7I,ONI . SALE OT PRICE GRANTOR DEED INFO 03/01/1992 100 GENERAL DEVELOPMIWD / 928 / 2018 MC —TYPE., move f cuearaue omMlr u oonr TARI!T @KfR "!� vawa 6EOi! ye�or �lA� Tdlrn �w �t0lvxure ; — iYvttoVFYPNLrFA717b, -'- --- - i DeacrwnoN Ulm coon cEscftmow UNrra coos Mom _st area ruaoot ooiNaHn lwsmfpo i--auas�r ' ' . "a c - - 1"m of - Am1MY(f _ ': r --- ----1 -- ar war leo «s ,rk xe �"t""A01` WillIti►. ¢aoaavK •D, uirmxa mx ,rasa A1�dl��4 —_--- a6OfrFlfa----�evmna Nam 1 Acre PS 89A SPECIAL N A 2-9300 AC 25,000.00 73,260 1.00 0.85 A 82.263 N 0.00 0 Land Total: 62,263 2.9300 62,263 0 w 0 0 r� tv 0 Page 1 of 1 Effective Date of Appraisal: January Date Printed: 07/12/2024 7:35:21PM by PacsCommand WebID-23614 ftmefltyjA---- -' - - AT WWWAAW-0— PROPERTY 23161 R COMM 10/20/2015 OWNER ID: CITY OF SEBASTIAN TAX AREA: 2 Legal Description 186661 1225 MAIN ST *23161 * SEBASTIAN HIGHLANDS UNIT 11 TRACT D PBI 7-56L SEBASTIAN, FL 32958 ACRES. 3.8100 APPR VAL METHOD: cost SOH %: 0.00 31382500001000100001.0 DBA: NSOH 54 %: 0.00 SITUS BARBER ST SEBASTIAN, FL 32958 NSOH 55 %: 100-00 Adolamft UTILITIES LASTAPPR. DTR TOPOGRAGPHY LAST APPR. YR 2020 ROAD ACCESS LAST INSP. DATE 06108/2020 ZONING PS NEXT INSP. DATE PRIMARY USE 8900 # OF IMPRV NEXT REASON REMARKS ISSUE DT PERMIT TYPE PERMIT AREA ST PERMIT VAL 00,001AF910WAT16NI --A SALE DT PRICE GRANTOR DEED INFO 0310111992 100 GENERAL DEVELOPMIWD / 928 / 2018 IMPROVEMENT VALUE LAND MARKET TOTAL MARKET VALUE AG VALUE PRODUCTIVITY LOSS ASSESSED VALUE EXEMPTION VALUE TAXABLE VALUE SIKE M,- H IJN Re. TI—omi EX-LWT Local gmmnmd prop" exemption 0 + 80,963 80,963 0 80,963 80,963 0 JQ0M0VEJJMWATURW-- XLF LE"WH W'CLAS&WO VAMM pm GWR' 1w ECON AW DESCRon" umm com Doscsomm Umm com - ' Lo ZDAu3E SOL CL8 TABLE W nmm —mT.AW SMNRTVAL As ACION AQ16AQvxAk AD 1 Acre PS 89A SPECIAL N A 3.8100 AC 25.0W.00 95,250 1.00 0.85 A 80.963 N 0.00 0 Land Told: 80.963 3.8100 80,963 a ry Page 1 of 1 Effecdve Date of Appraisal: January Date Printed: 07/1212024 7:30:09PM by PacsComnuM WWD-23161 SEBASTIAN 11i1B �1 1111•�� N f}i/ MII CITY COUNCIL AGENDA TRANSMITTAL Council Meetine Date: July 24, 2024 Agenda Item Title: Adoption of Motion to Set the Proposed Millage for FY2025 at 3.1955. Recommendation: Adopt Motion to Set the Proposed Millage at 3.1955 for FY2025 and Direct the City Manager to Execute and Transmit the Required Forms. BACKGROUND: Pursuant to F.S. 200.065 (b), each taxing authority must advise the Property Appraiser of its proposed millage and when the public hearing will be held to consider the proposed millage and the tentative budget. This is published on the tax notice mailed to the taxpayers in August. Adopting a final millage above the proposed rate requires the City to incur the cost of sending additional notices to every taxpayer by first-class mail. Next year's rolled -back rate is 2.9859 versus the present millage of 3.1955. With approval of 3.1955 as the proposed millage, this will be advertised during the "Trim Process" as a 7.02% tax increase. The Draft General Fund Budget assumes a 3.1955 millage is necessary to balance to the amount of General Fund expenditures for the upcoming year. The 3.1955 rate would add $462,686 more in revenue than the 2.9859 rolled -back rate. Staff feels that the 3.1955 millage will best serve the public in funding expenditures and preserving cash reserves for the coming year and over future years. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: Total Cost: N/A Amount of Appropriation Required: None ATTACHMENTS: • Power Point Presentation on Staff Recommendation • Draft Budget and Capital Improvement Plan — Available at the following link: httt)s://www.cih ofsebastian.oM/Dc�cumentCenterNiew/2590/FY25-DRAFT-Budget 20240703 Numbered Finance Department Review: City Attorney Review: Procurement Division ew, if applicable: City Manager Authorization: Date: 1 Z d o 2 133 of 220 0 N N 4-+ O `aD r ^ rs r n r� M uuu5CL a I ,NI�ai r I US aI I I Presentation on Draft 2025 Budget City Council Budget Review Wednesday July 24, 2024 Prepared By: Ken Killgore Administrative Services Director/CFO 1 LVLJ 0UU�CI dl I l.Cd`.Jlldl r'I VI ClI I I o Summary of General Fund Budget o Enterprise and Other Funds o Capital Improvement Program o Property Values and Millage o Other Considerations. 2 C Draft FY2025 General Fund Budget Versus Amended FY2024 Budget Operating ExpenditureS2 (604,728) Capital Items and ProJects3 $ 560,987 3.11% Budget Increase 1084 001 Personnel Costs' 811714 1 8.2% Due to Pay and New Positions. 2 2.1% Increase. 3 Due to Several Items Transferred to Project Funds for Better Tracking. 3 Draft FY2025 General Fund Budget Personnel Up $1,0841001 o Health Insurance Premiums Projected to Be Up by 12% But Not Finalized. a Changing to HSA from a HRA Account. o Includes 5% Pay Increases. o Adding Four Full-time Positions. (One of Those Is a Part-time Position Being Changed to Full-time). Draft FY2025 General Fund Budget Personnel Additions/Deletions o Four Full-time Additions: Audio Visual Technician from Part -Time 2 Maintenance Workers in Parks 1 Recreation Coordinator in Parks 5 Draft FY2025 General Fund Budget Operating Up $81,714 Only a 2.1% Increase Overall. Almost Every Department Had Only a Small Increase. Several Departments Even Went Down., 0 Draft FY2025 Enterprise Funds: Golf Course o Draft is Showing a $1341#405. Revenue Shortfall of Revenues Are Projected Conservatively. $100,000 is Shown as a Repayment to General Fund. o Same $30,000 for Restaurant Lease. o Airport Rent From $106,864 to $107,239. o $36,991 Principal and Interest on $700,000 Building Fund Loan. Draft FY2025 Enterprise Funds: Airport o Property Rental Revenue Expected to Increase With Rental of Hangar D. o Loans From Discretionary Sales Tax Fund: Hangar A $285,000 —Balance $235,111 By 9/30/24. Hangar B $267,511 — Balance $210,111 By 9/30/24. o Grant Matching From DST Fund: In 2025, $197,520 For %z the Construction of Taxiway Golf and $45,000 For Design of the Terminal Apron Expansion. Over the Following Five Years, $810,520 for the Matching on %z of Taxiway Golf, Construction of the Taxiway Golf Apron, Taxiway Bravo Rehabilitation and Construction of Terminal Apron Expansion. Draft FY2025 Enterprise Funds: Building o Permit Revenue Continues at High Levels And Above Budget. o One Less Permit Technician is Budgeted. o Expecting $36,991 Principal and Interest Payment on Golf Course Loans: $700,000 Loan Will Be $488,708 By 9/30/24. $559,684 Loan To Be Paid After the $700,000. 9 Draft FY2025 Special Revenue Funds o American Rescue Plan Act Fund (ARPA): Originally Allocated to Gardenia Ditch, Schumann Drive, Concha Dam, Employee Retention Payments and Road Work. Must Be Obligated by December 31, 2024 and Totally Spent by December 31. 2026. Improvement Projects Need Plans and Permitting Which Require Some Time. Have Switched Most of the Initial Projects to Increased Cost of Road Work. 10 Draft FY2025 Special Revenue Funds o Local Option Gas Tax: Projecting Collections at 3.5% Annual Increases for Future Years. Being Used for All Road Preservation and Associated Swale Work as Scheduled in Current Paving Management Program. 11 Draft FY2025 Special Revenue Funds o Discretionary Sales Tax: Projecting Collections at 3.5% Annual Increases for Future Years. Being Used for Road Reconstruction and Associated Swale Work as Scheduled in Current Paving Management Program. Also Funding: MIS Infrastructure, Police Vehicles/Equipment, A/C Replacements, Riverview Park Improvements, Major Construction Vehicles/Equipment and Matching Funds for FAA and FDOT Grants. 12 0 N N 4-+ O Draft FY2025 Special Revenue Funds: o Riverfront CRA Fund: Operating Expenditures: oAudit Fees, Administration,, Working Waterfront Improvements, Other Facility Maintenance, Submerged Land Leases, Consulting Fees, Travel and Education Cost, Legal Ads, State Fee, Association Dues and Landfill Fee on Fisherman's Landing. oLandscaping Will be Handled In -House Special Events Moved to General Fund. Working Waterfront Work Thru FY 26-27. Central Avenue Catalyst Site in FY 27-28, Draft FY2025 Special Revenue Funds: o Recreation Impact Fee Fund: Unspecified Improvements ($5K per Zone). Future Playground/Park Improvements: 024-25 Bryant Court Park. 025-26 Hardee Park and Schumann Park. 026-27 Community Center and Friendship Park. 027-28 Riverview Park. Projected 2025 Fund Balance is $102,376 Provided Revenue Estimates Hold True. 14 Draft FY2025 Special Revenue Funds: oStormwater Utility Fund: Personnel and Operating Accounts Are Exceeding the Revenue From Fees. Adding 5 Full -Time Maintenance Workers. Capital Includes: oA New Crew Vehicle. oSliplinning or Pipe Replacement. Expecting a Rate Increase in FY 24-25. 15 Draft FY2025 Special Revenue Funds: o Law Enforcement Forfeiture Fund: Used Only for Unbudgeted Items. - Specific Items Need City Council Approval. Current Balance is $47,185. o Parking In Lieu Of Fund: Used for Providing Additional Parking. Current Balance is $116,514. 16 Draft FY2025 Trust Fund o Cemetery Trust Fund: Y2of Sales on Operations and Maintenance: oReplacing Mowers, a Truck and Trailer. � oAdding 2ndWell. oReimbursing $150,000 to General Fund. Y2of Sales Expendable on Expansions or Cost Incidental to Adding Future Sites: oFunds Columbarium Niches in FY 26-27. 17 Capital Improvement Program o $42.9 Million Over 6 Years. o $11.1 Million Next Fiscal Year. o $6.2 Million Next Year Will Be Funded by Grants, Which is 55.9%. o Largest Items for Next Fiscal Year: $ 3,110,000 Street Work. 1,0001000 Improve Riverview Park. 1,220,000 Stonecrop Drainage. $ 5,3301000 Total of Largest Items In Property Values and Millage: Certified Taxable Values o Total Certified Taxable Property Values Increased $2141576,057 or 10.29% Above 2024. Additions Account for $59,143,508 or 2.84% of the Increase. Reassessments Were $155,432,549 or 7.45% of the Increase. o Rolled -Back is 2.9859. Used 3.1955 (Which is Last Year's Millage) for Draft Budget. o To Use Rolled -Back Millage Would Require Using $462,686 of Reserves. 19 Property Values and Millage: Taxable Value Additions Dollar Value of Tax Roll Additions: 2024 5911431508 2018 1519981366 2023 8418171696 2017 3519511704 2022 4719811095 2016 2517631700 2021 3217161715 2015 2514921245 2020 3316851698 2014 1919141805 2019 23,13511814 2013 914351090 20 Different Millage & Affecting Factors ($462,686 Shortfall Without 3.1955) DR-420 Last Year Millage 3.1955 Percent vs. Rolled -Back Property Tax Revenues $ 6,395,718 Incremental Difference Incremental Revenues Factors Affectinq Added Revenues: From Additions From Reassessments From Millage Change Incremental Revenues Budget Shortfall Rolled -Back 2.9859 0.00% $65917283 $ 1951565 $ 195,565 Same As Last Year 3.1955 7.02% $ 7,0531969 $ 462,686 $ 658,251 $ 169,533 $ 1817433 $ 4455542 $ 4763817 $ (419,509) $ 0 $ 1954565 $ 658,251 $ 462,686 $ 0 21 Property Values and Millage: Prior Year Versus Rolled -Back or Same Rate ASSESSED VALUES TAXABLE VALUES TAXES 3% On Homestead: 3.1955 2.9859 3.1955 $350,000 $360,500 $300,000 $310,500 $959 $927 CHANGE FROM ROLL -BACK ($32) ASSESSED VALUES $400,000 $412,000 TAXABLE VALUES $350,000 $362,000 TAXES $1,118 $1,081 CHANGE FROM ROLL -BACK ($37) ASSESSED VALUES $450,000 $463,500 TAXABLE VALUES $400,000 $413,500 TAXES $1,278 $1,235 CHANGE FROM MOLL -BACK ($43) 10% On Others: 3.1955 2.9859 3.1955 $360,500 $350,000 $385,000 $385,000 $310,500 $350,000 $385,000 $385,000 $992 $1,118 $1,150 $1,230 $32 $112 $412,000 $400,000 $440,000 $440,000 $362,000 $400,000 $440,000 $440,000 $1,157 $1,278 $1,314 $1,406 $39 $36 $128 $463,500 $450,000 $495,000 $495,000 $413,500 $450,000 $495,000 $495,000 $1,321 $1,438 $1,478 $1,582 $43 $40 $144 22 Millage Setting 19 Year History 0 A-11- fftr 0f%1/11.. Doll %A- D-weL 1 1 Vr%"vc _ C7 Q0/_ of +kAp Tir"n ML VI VCIV VV IAVI IICU -VGI%wI% 11 1 CG11 J - ✓ / •..I/ u V I ILI IC III 1 IC O 3.8000 3.6000 3.4000 3.2000 3.0000 2.8000 2.6000 2.4000 2.2000 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 [] Rol led -Back 3.0519 3.21213,3646 3.8038 3.9019 3.73113,5646 3.7398 3.5446 3.6290 3.6700 3.4939 3.1514 2.9399 2.8090' 3.00432.6834 2.6275' 2.9859 0 Final 3.0519 2.9917 3.3456 3.3456 3.30413.30413.7166 3.7166 3.8556 3.8556 3.8000 3.4000 3.1514 2.9399 3.1514 3.0043 2.9050 3.1955 3.1955 23 Other Considerations o Group Insurance, Property and Liability Costs Not Yet Settled. o Solid Waste Fund direction was to utilize Reserves to cover deficit. o Prices Continue to Increase But How Long Will Current Economic Levels Continue? o Setting Proposed Millage for the Trim Notices at 3.1955 Will Be Advertised as an 7.02% Tax Increase. o Exceeding the Proposed Millage Is Expensive and Delays Budget Adoption. 24 Conclusion o Staff Request You Recommend To City Council That The Proposed Millage For Fiscal Year 2023 Be Set At 3.19559 oThis Should Be Done With a Motion to Adopt the Proposed Millage At 3.19558 25 lion SEBASTIAH CI ■11 •r111 /1/1 �•/110• 1111 If 1 CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 24, 2024 Agenda Item Title: Resolution No. R-24-34 Accepting 1st Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2023-2024 Annual Budget. Recommendation: Move to Approve Resolution R-24-34 Background: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by City Council was previously given for adjustments to budgets for purchases obligated at year-end; carryover balances of projects not completed by year-end; unpaid Sign/Landscaping Grants; replacing a driving range pole; a grant for the Marine Law Enforcement Facility; and additional grant funding for Runway 05-23. One adjustment during the quarter used the General Fund R&R Account, which is being reported to City Council in accordance with our policy on R&R adjustments. In accordance with the authority given by the Annual Budget Resolution, the City Manager approved other budget transfers between accounts within Departments and authorized adjustments that were necessary to implement programs, projects and expenditures that were previously authorized by the City Council. Adjustments may include budget changes within his $15,000 spending authority, budget adjustments between budget accounts within the same departments, as well as adjustments to closeout completed or cancelled projects. In line with this, the City Manager approved an adjustment that used funds from the Facility Maintenance budget to cover a portion of the costs of carpeting the Senior Center and the City Manager approved an adjustment to closeout the Senior Center Roof project. Additional details on the above adjustments are listed in Exhibit "A" as an attachment to the resolution. If Agenda Item Re(mires Exvenditure of Funds: Budgeted Amount: As per Exhibit "A" of the Resolution Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Resolution R-24-34 and Exhibit 2. 111 Quarter Report Administrative Services Department Review: City Attorney Review - Procurement Divisioif applicable: City Manager Authorization: & e Date: ? 17 a o a y ft�l� i" // 159 of 220 RESOLUTION NO. R-24-34 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 AS PROVIDED FOR IN E31�11BIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on December 31, 2023 was made and it was determined there was a budget adjustment to the General Fund R&R Account that is required to be formally reported to the City Council; and WHEREAS, it was determined that the City Council and City Manager previously approved all the necessary amendments and adjustments and these are being reported in accordance with the Annual Budget Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The above recitals are hereby recognized as true correct and incorporated herein. Section 2. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2023 and ending September 30, 2024 has been amended and adjusted as necessary within the quarter ending December 31, 2023; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 3. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section 4. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 5. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember vote was as follows: Mayor Ed Dodd Vice -Mayor Kelly Dixon Councilmember Bob McPartlan Councilmember Fred Jones Councilmember Christopher Nunn and, upon being put to a vote, the The Mayor thereupon declared this Resolution duly passed and adopted this 24'' day of July 2024. CITY OF SEBASTIAN, FLORIDA By: Mayor Ed Dodd ATTEST: Approved as to form and legality for the reliance by the City of Sebastian only: Jeanette Williams, MMC Jennifer Cockcroft, Esq. City Clerk City Attorney 160 of 220 EXHIBIT "A" OF RESOLUTION R-24-34 SUMMARY OF BUDGET CHANGES FOR THE QUARTER Li li i:D December 31, 2023 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After nt Change Adjustment Change Reason for Various Projects _ _ _ $251,760 — $100,691 $352,451 09/27/23 Budget Resolution Authorizes Appropriation from General Reserves _ _ $0 _ �$86,190) _ $( 86,190� Adjustments for purchases obligated but not Appropriation from Stormwater Reserves $419,749 _ ($14,501) �$434,250� received by the end of the fisc,3l year. - --------------------------- Transfers to PTolec Funds $5 660�348 $1 343 674 '452 702 Appropropted from General Reserves (t86,190) ( ( 03,6 Appropr;�e0 from LOGT Reserves $0) ($t17,689� 41600( 041 �8b�; 09/27/23 Adjustments for Transfers to 4ppropr�ed from DST Reserves 1 0 ($4�51�,54�4g ($4 756,74 t Project Funds for projects previously Approp�rd from CRA Reserves 116s45 approved but not completed by year-end. Appropnaed from Rec. Impagt Reserves (171, 97 ($19,636 ($363,333 Appropr�e from $lormwater Reserves ($4$4,25Q) ($1751993 (R9-§ATT 10,243 Appropr@te! from Airport ($9 ieserves--------------- 2,813)--------- S$3,364)-------- Sign/Landscaping Grants _ $40,000 $31 951 $71,951 07/27/22 Adjusts for Grants approved by - - - - -- -- - - - - — App�opriated from CRA Reserves ____ _ _ _ �$0) ($31,951) S$680,000Z City Council but notyet paid ------------------ R&M Operating Equipment (0) $19``100 $19 100 10/25/23 Approved replacement of one pole Appropriation from Golf keserves _ _ � 0) ($19.100) ($19,)00) at the Goff Course Driving Range: .......... Improvements Other T_ha_ n B_uildings _ _ _ $0 __ $100 000 _ _ $100,000 10/25/23 Approved FIND Grant and FIND Grant_ _ __ — _ _ - �$0)_ �$50,000)_ $50�000) matching funds for Marine Lavr Enforcemen — - -- - Contributions and Donations __($0) _ ($50,000) �$50�000Z Facility_ ----- --- - _- - - �A, E-11 05-23 Rehabilitation $0 $292,345 $292,345 FAA Grant QQ) ($263,109 ( 09) 12/13/23 Approved additional grant funding FDOT Grant 0$1� 618 6181 for the Runway 05-23 Rehabilitation project. ----------- - --- -- ----jql ---- 6,742 Appropriation from Reserv_es_________($4:75-----) ______ ($14,618) _ ($4,771,360Z____-___--_-___--__-_-_--------- --------------- ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After unt Change Adjustment Chanqe Reason for R_&M Buildings_ _ _ - $92_,950 $3 940 $96,89_0 Utilized R&R Account for roof repairs at the Appropriations from R&R Account ($0) ($3,940) ($3,940) Yacht Club. ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment enior Center Carpetinq 11 ,560 $Q9 $12,7JQ Adjustment to Increase Project using the _ ontractual Services $2,043,500 ($690� $2,030,0.0 Facilities Maintenance budget. Appropriated f%m General Re_ se_ ryes W S$303,8799L $6,667 _ �$301,152� Adjustment to closeout Senior Center Roof Senior Center Roof $56,682 ($6,667) $50,015 project. 161 of 220 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT F IRST QUARTER FOR YEAR ENDING SEPTEMBER 30, 2024 SUMMARY GENERAL FUND RECEIVED 41.9% OF BUDGETED REVENUE AND EXPENDITURES WERE 26.1% OF BUDGETED AMOUNTS FOR THE YEAR. REVENUE WAS HIGH DUE TO PAYMENTS FOR AD VALOREM TAXES. GENERAL FUND SUMMARY Budget YTD % Beginning Balance $ S 9,939,968 Ad Valorem Taxes 6,460,718 51648,142 87A% Franchise fees 1,851,500 332,646 18.0% U61iry Taxes 3,621,930 556,246 15.4% Intergovemmental 4,076.638 419,033 10.3% Charges for Service 834,439 189,815 22.7% Licenses and Other 748,450 220,145 29.4% Total Revenues £ 17,593,645 $ 7,366,027 41.9% From Fund Balance 301,152 0.0% Total Sources S 17,894,797 $ 7,366,027 41.2% City council S 75,895 $ 13,941 18.4% City Manager 342,675 73,299 21.4% City Clerk 358,215 116,519 32.5% City Attorney 252.660 50,369 19.9% Admin Services 735,002 141,256 19.2% MIS Division 678,425 178,063 262% Human Resources 288,670 47,946 16.6% Police Department 8,080,775 2A1253 28.4% Roads and Garage 1,742,990 35246 20.2% Public FacRes 850. 15 227.629 26.8% Parks 1,406,860 278,777 19.8% Cemetery 190,375 38,171 20.1% Community Deve'opmer; 821,365 100,363 12.2% Non•Departmen;a 2,070,455 765,174 37.0% Total Expenditures S 17,894,797 $ 4,674,988 26.1% Unappropriated - Na Total Uses S 17,894,797 $ 4,674,988 26.1% Ending Unappropriated Fund Balance $ 12,631,027 WE PREVIOUSLY RECEIVED ALL OF THE AME RICAN RESCUE PLAN ACT FUNDING AND THE CITY COUNCIL HAS AGREED TO APPLY THOSE FUNDS TO THE ITEMS LISTED. AMEWAN RESCUE PLAN ACT FUND Budget YTD Beginning Fund Balance £ $ 2,907,232 ARPA Grant nla Interest 7,174 16,75S 233.6% Total Revenues S 7,174 $ 16,758 233.6% From Fund Balance 2,9N1232 0.0% Total Sources S 2,914,4H $ 2,923,990 100.3% Gardenia Rtch $ 678.110 $ 0.0% Roadworit 2,119,000 0.0% Schumann Drive 36,524 0.0% Interest Expenditu•es 60,772 0.0% Total Uses S 2,914,406 $ 0.0% 9130124 Ending Available Funds S $ 2,923,990 General Fund Revenue IAdjustedfludget DYeartoDate s,000 General Fund Expenditures GAdjmted N,c[.r ❑rear In Data 56,Stl0 S j00 .s00 s�Am SIAm {iI 55co C6 Mw c& * L 16 a. ILL L . L Gay Gdp �a�Ga ��Ps e�`S ��G� a�0�dol�� P 0�eri ,<, A�a�"et►-- Pff G FUND BALANCE USES FOR GENERAL FUND ARE SHOWN BELOW. PROJECTED CHANGES TO YEAR END ANTICIPATE THAT RESERVES WILL BE MAINTAINED SLIGHTLY HIGHER THAN PROJECTED WHEN PREPARING THE FY 2024 BUDGET. GENERAL FUND BALANCE FORECAST Fund Balance R&R Account Beginning Reserves 10101123 f 9,654,988 5 215,000 Year to Date Revenue 6,874,188 Fund BalancelR&R Changes to Date: Purchases Not Received (86.190) Unfinished 2023Projects (217.689) Closed Senior Center Roofing 6,667 Roof Repairs at Yacht Club (3,940) Year to Date Uses 5 (19/,112) 5 (3,940) Other Expenditures (4,373,836) Current Reserves $ 11,868,128 5 271,060 Expected Changes to Year End: Additional Revenues 10,719,457 Additional Expenditures (13,219,809) - Ending Reserves $ 9,367,776 5 271,060 Adjust R&R to $275,000 (3,940) 3,940 Adjusted Reserves 5 9,363,836 $ 275,000 Assigned Funds (1,006,025) Employee Final Payouts (390,000) Net Unassigned Reserves i 7,961,811 $ 275,000 Total Ending Reserves $ 8,242,811 Projected in 2024 Budget $ 8,136,098 Assigned Funds include Inventories, Prepaids PD Deposits & Golf Course Loan. 162 of 220 p CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT FIRST QUARTER FOR YEAR ENDING SEPTEMBER 30, 2024 SUMMARY A MAJOR PORI ION OF BUDGETED STORMWAI ER FEES WERE GOLF COURSE REVENUES CONTINUED TO BE FAVORABLE RECEIVED IN THE FIRST QUARTER. PROJECTED CHANGES DUE TO HIGH LEVELS OF PLAY. BUNKER RE140VATIONS TO YEAR END ANTICIPATE THAT RESERVES WILL BE AND THE GENERAL FUND PAYMENT WILL CAUSE MAINTAINED SLIGHTLY HIGHER THAN PROJECTED WHEN ANTICIPATED RESERVES TO BE LESS THAN PROJECTED PREPARING THE FY 2024 BUDGET. WHEN PREPARING THE FY 2024 BUDGET. STORMWATER FUND SUMMARY GOLF FUND SUMivm t Budget YTD % _ Budget YTD % Beginning Fund Balance S $ 1,970,245 Beginning Resources • S 6,091 Stormwater Fees 1,926,000 1,693,399 87.9% Charges for Service 1,830.985 539,507 29.5% Interest anc Other 40,583 13,756 33.9% Rent 30,000 7,725 25.8% Total Revenues S 1,966,583 $ 1,707,155 86.8% Miscellaneous 47,460 25,256 53.2'A From Fund Balance 610243 0.0% Total Revenues 1,908,445 572,4118 30.0% Total Sources S 2,576,826 f 3,677,400 1427% Pro Shop Sales 125,0D0 30,604 24.5% Pro Shop Purchases (95,003) (30,947) 32.6% Operating Expendilures $ 2,413,354 $ 489,007 22.1% Sales vs Cost of Sa es 30,000 (343) •1.1`yo Capital Ou ay 22,419 16,850 83.9% From Reserves . Range Pole 19,100 IYa Transfer to Capital Projects 340,993 320 0.11, Total Sources $ 1,957,S45 $ 578,236 29.51% Total Uses S 2,576,826 S 508,17 19.7% Ending Fund Balance S • $ 3,169,223 Cperatrtg Expenses S 1,719,813 S 406,108 13.61A Ex ected Cha a to ve E d Equipment 42,300 2.8E6 6.8% ng ar n , Additional Revenues Additimal Expenditures Additional Capital Outlay Transfers to Capital Projects 9130124 Ending Available Funds Projected in 2024 Budget 259,428 (1.724,347) (3,629) (340,673; S 060,002 S 1,235,136 PROJECTED CHANGES 10 YEAR END ANIICIPAI E THAT RESERVES WILL BE HIGHER THAN PROJECTED WHE14 PREPARING THE FY 2024 BUDGET. AIRPORT FUND SUMMARY Budget YTD Beginning Resources S S 603,203 Rents 652,635 171,441 FR A/Sate Reimbursemenrs i 1,938 Investment Income 10,750 3,625 I'Ascerianeous !Total Revenues From Fund Balance Total Sources Ocerating Expenses DST Fund loans Capital Outlay Transfers for Projects Total Uses 9130124 Ending Resources Expected Change to Year End: Additional Revenues Acidditicnal Uses 913013 Ending Resources Projected In 2024 Budget 85,185 758,570 96,177 S 854,747 S f 697,883 S 38,500 115,000 3,364 054,747 S • S S S 187,004 790,207 190,718 190,718 599,489 571,566 (W,029) 507,026 458,005 % 25.9% n1a 33.7% 0.0% 24.7% Na 27.3% 0.0% OA% 0.0% 22 3% Bunker Renovations II Range Pole `Total Operating Expense Addition to Reserves General fund Payment Bu;!d.rg Fund Payment Total Uses S 'Total Ending Resources S I Expected Change to Year End: Additonal Sources Additioral Uses 9130124 Ending Resources I Projected in 2024 Budget 50,000 0.0% 19,100 19,100 100.0% 1,831,213 428,074 23.4% 8,934 n1a 80,000 Na 37,398 9,350 25.0% 1,957,545 S 437,424 22.3% S 146,903 1,379,309 (1,520,121) 5 6,091 S 126,677 BUILDING FUND RESOURCES EXCLUDE THE LOANS AND ADVANCES OF $1,112,843 MADE TO THE GOLF COURSE. Bul(LONG FUND SiMMARt Budget YTD % Beginning Resources S • $ 1,448,384 Licenses and Permts 1,044,150 286,949 27.5% Charges for Service 22,500 4,503 20.0% Fines and Forfeits 5.500 300 5.5% Miscel'aneous 40,000 10,563 26.4% Golf Func Loan Payments 37,398 9,350 25.0% Total Revenues 1,149,548 311,665 27.1% 1 From Fund Balance Total Sources Operating Expenses Capta, Outlay Total Uses 9130124 Ending Resources Expected Change to Year End: Additiona Revenues Addlbona; Uses 91301`23 Ending Resources Projected in 2024 Budget I E 227,111 1,376,659 1,346,659 $ 30,000 1,376,659 S . g E n/a 311,665 22.6%1 268,524 19.9% • 0.0°A 268,524 19.6%I 1,491,525 837,083 (1,108,135) 1.221,273 1,442,693 163 of 220 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/23 2020/2021 2021/2022 2022/2023 2023/2024 2023/2024 2023/2024 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUAL$ ACTUALS ACTUAL$ BUDGET OF BUDGET GENERALFUND TAXES 4,702,197.15 -4.753,759.15 -5,247,799.89 -6.537,032.78 -11,934,118.00 54.78% LICENSES & PERMITS -82.892.72 -76,771.44 -77,664.37 -81,182.05 -184,400.00 44.02% INTERGVT'L REVENUE -473.357.77 -648,840.80 -375,113.79 -419,033.18 -4,076,638.00 10.28% CHARGES FOR SERVICE -166,514.47 -183,905.65 -159,642.75 -189,815.40 -834,439.00 22.75% FINES AND FORFEITS -7,750.76 -13,583.83 -36,390.48 -15,615.40 -67,050.00 23.29% MISC. REVENUE -43,715.75 -83,252.85 -113,735.32 -123,385.93 417,000.00 29.59% TRANSFERS IN -37,500.00 0.00 0.00 0.00 -80,000.00 0.00% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -301,152.00 0.00% GENERAL FUND REVENUE -5,513,928.62 -5,760,113.72 -6.010,346.60 -7.366,064.74 -17.894,797.00 41.16% CITY COUNCIL 12,427.42 11,842.55 12,541.72 13,940.98 75.895.00 18.37% CITY MANAGER 66,691.81 70,643.54 66,207.22 73,299.40 342,675.00 21.39% CITY CLERK 56,481.50 106,987.18 64,448.60 116,518.58 358,215.00 32.53% LEGAL 40,173.35 43,833.16 51,094.86 50,368.83 252,880.00 19.92% ADMINISTRATIVE SERVICES 136,226.86 150,437.51 133.423.24 141,255.66 735,002.00 19.22% M.I.S. DIVISION 133,813.11 155,772.50 167,324.81 178,062.88 678,425.00 26.26% HUMAN RESOURCES 0.00 0.00 0.00 47,946.21 288,670.00 16.61% POLICE DEPARTMENT 2,000,721.99 2,258,814.40 1,313,930.48 2,291,253.21 8,080,775.00 28.35% ROADS AND DRAINAGE 224,255.14 208,342.46 218,608.00 292,351.34 1,418,815.00 20.61% CENTRAL GARAGE 63,335.22 53.260.40 54,007.24 59,876.75 324,175.00 18.47% FACILITIES MAINTENANCE 146,043.68 155,913.36 168,311.41 227,628.60 850,215.00 26.77% PARKS/RECREATION 225,337.83 271,825.57 268,958.64 278,776.96 1,406,860.00 19.82% CEMETERY 42,038.31 34,842.59 35,274.15 38,171.47 190.375.00 20.05% COMMUNITY DEVELOPMENT 111,035.95 108,643.88 88,111.78 100.362.53 821,365.00 12.22% NON -DEPARTMENTAL 511,587.43 494.286.82 585,500.31 765,174.09 2,070,455.00 36.96% GENERAL FUND EXPENDITURES 3,760,169.60 4,125,445.92 3,227,742.46 4,674,987.49 17,894,797.00 26.12% 164 of 220 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/23 2020/2021 2021/2022 2022/2023 2023/2024 2022/2023 2022/2023 1st QTR list QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET AMERICAN RESCUE PLAN ACT MISC. REVENUE 0.00 -909.20 -14,653.95 16,758.00 7,174.00 233.59% FROM FUND BALANCE 0.00 0.00 2,869,473.00 0.00 2,907,232.00 0.00% ARPA FUND REVENUE 0.00 -909.20 2,854,819.05 16,758.00 2,914,406.00 0.58% CAPITAL OUTLAY 0.00 0.00 4,853.00 0.00 2,914,406.00 0.00% ARPA FUND EXPENDITURES 0.00 0.00 4,853.00 0.00 2,914,406.00 0.00% LOCAL OPTION GAS TAX TAXES -123,685.18 -132,947.01 -67,547.19 -80,381.76 -763,830.00 10.52% INTERGVTL REVENUE 0.00 0.00 0.00 0.00 -15,413.00 0.00% MISC. REVENUE -209.04 -158.71 -3,682.83 -8,281.27 -3,238.00 255.75% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -941,800.00 0.00% LOGT FUND REVENUE -123,894.22 -133,105.72 -71,230.02 -88,663.03 -1,724,281.00 5.14% OPERATING EXPENSES 0.00 0.00 0.00 0.00 5,901.00 0.00% CAPITAL OUTLAY 0.00 4.870.00 0.00 0.00 0.00 0.00% DEBT SERVICE 121,781.20 121,472.60 122,173.70 0.00 0,00 0.00% TRANSFERS OUT 46,581.00 12,723.51 1,800.00 0.00 1,476,223.00 0.00% TO FUND BALANCE 0.00 0.00 0.00 0.00 243.157.00 0.00% LOGT FUND EXPENDITURES 168,362.20 139,066.11 123,973.70 0.00 1.724.281.00 0.00% DISCRETIONARY SALES TAX TAXES -514,958.87 -575,268.60 -304,707.00 -315,561.76 -5,120,145.00 6.16% MISC. REVENUE -3,464.96 -2,565.65 -11,757.91 -26,168.92 -32,914.00 79.51% FROM FUND BALANCES 0.00 0.00 0.00 0.00 4,771,360.00 0.00% DST FUND REVENUE -518,423.83 -577,834.25 -316,464.91 -341,730.68 -9,924,419.00 3.44% CAPITAL OUTLAY 0.00 7,151.27 0.00 0.00 0.00 0.00% TRANSFERS OUT 175,370.04 1,947,243.56 710,248.12 361,908.63 9,262,595.00 3.91% TO FUND BALANCES 0.00 0.00 0.00 0.00 661,824.00 0.00% DST FUND EXPENDITURES 175,370.04 1,954,394.83 710,248.12 361,908.63 9,924,419.00 3.65% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -9,310.01 -9,355.66 -12,769.34 -17,859.19 -28,450.00 62.77% TRANSFERS IN -457.671.66 -385,664.86 -391,770.36 471,967.34 -471,765.00 100.04% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -88,401.00 0.00% RRD REVENUE 466,981.67 -395,020.52 -404,539.70 -489,826.53 -588,616.00 83.22% OPERATING EXPENSES 66,876.34 83.175.66 59.781.19 45,769.28 271,370.00 16.87% GRANTS AND AIDS 0.00 0.00 0.00 0.00 71,951.00 0.00% TRANSFERS OUT 54,130.99 0.00 0.00 0.00 116,450.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 128,846.00 0.00% RRD EXPENDITURES 121,007.33 83,175.66 59,781.19 45,769.28 588,616.00 7.78% PARKING IN LIEU OF FUND MISC. REVENUE -2,546.68 -1,051.81 -1,894.83 -2,533.35 -4,315.00 58.71% FROM FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% PARKING IN LIEU REVENUE -2,546.68 -1,051.81 -1,894.83 -2,533.35 -4,315.00 58.71% TO FUND BALANCES 0.00 0.00 0.00 0.00 4.315.00 0.00% PARKING IN LIEU EXPENDITURES 0.00 0.00 0.00 0.00 4,315.00 0.00% 165 of 220 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/23 202012021 2021/2022 2022/2023 2023/2024 202312024 2023/2024 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET RECREATION IMPACT FEE FUND MISC. REVENUE -30,647.13 42,403.98 -36,182.73 -43,849.95 -198,303.00 22.11% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -363,333.00 0.00% REC. IMPACT FEE REVENUE -30,647.13 -42,403.98 -36.182.73 43,849.95 -561,636.00 7.81% TRANSFERS OUT 28,222.01 1,897.80 0.00 400,953.70 561,636.00 71.39% TO FUND BALANCES 0.00 0.00 0.00 0.00 0.00 0.00% REC. IMPACT FEE EXPENDITURES 28,222.01 1,897.60 0.00 400,953.70 561,636.00 71.39% STORMWATER UTILITY FUND MISC. REVENUE -1,646,229.95 -1,683,714.25 -1,683,587.09 -1,707,154.75 -1.966,683.00 86,81% FROM FUND BALANCES 0.00 0.00 0.00 0.00 -610.243.00 0.00% STORMWATER FUND REVENUE -1,646,229.95 -1,683,714.25 -1,683,587.09 -1,707,154.75 -2,576,826.00 66.25% PERSONAL SERVICES 166,397.29 179,850.96 178.814.58 211,115.39 971,620.00 21.73% OPERATING EXPENSES 143.735.69 146,994.64 239,113.96 277,891.65 1,241,734.00 22.38% CAPITAL OUTLAY 30,091.48 21,257.49 0.00 18,849.79 22,479.00 83.86% TRANSFERS OUT 0.00 7,362.50 80,665.15 320.00 340,993.00 0.09% STORMWATER EXPENDITURES 340,224.46 355,465.59 498,593.69 508,176.83 2,576,826.00 19.72% LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS 0.00 0.00 0.00 -50.00 -160.00 33.33% MISC. REVENUE -18.27 -10.59 -271.09 -304.55 -1,150.00 26.48% FORFEITURES FUND REVENUE -18.27 -10.59 -271.09 -354.55 -1,300.00 27.27% OPERATING EXPENSES 1.500.00 0.00 0.00 0.00 0.00 0.00% TO FUND BALANCES 0.00 0.00 0.00 0.00 1,300.00 0.00% FORFEITURES EXPENDITURES 1,600.00 0.00 0.00 0.00 1,300.00 0.00% STORMWATER DEBT SERVICE FUND MISC. REVENUE -131.98 -133.60 0.00 0.00 0.00 0.00% TRANSFERS IN -100,240.26 -58,350.75 0.00 0.00 0.00 0.00% STORMWATER DEBT REVENUE -100,372.24 -58,484.35 0.00 0.00 0.00 0.00% DEBT SERVICE 6,764.30 3,416.75 0.00 0.00 0.00 0.00% STORMWATER DEBT EXPENDITURES 6,764.30 3,416.75 0.00 0.00 0.00 0.00% 166 of 220 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 12/31/23 202012021 2021/2022 2022/2023 2023/2024 2023/2024 2023/2024 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GOLF COURSE FUND CHARGES FOR SERVICE -396,778.55 -522,852.04 -580,578.48 -578,179.26 -1,890,985.00 30.58% MISC. REVENUE -10,973.03 -10,658.01 -13,713.99 -25,256.36 -47,460.00 63.22% TRANSFERS IN 0.00 0.00 0.00 0.00 -19,100.00 0.00% GOLF COURSE FUND REVENUE -407,751.58 -533,510.05 -594,292.47 -603,435.62 -1,957.545.00 30.83% PERSONAL SERVICES 68,234.57 73,520.97 55,710.60 66,160.64 341,635.00 19.37% OPERATING EXPENSES 98,685.32 103,721.33 120,05820 159,288.98 488,909.00 32.58% CAPITAL OUTLAY 0.00 0.00 21,097.06 2,866.00 42,300.00 6.78% TRANSFERS OUT 9,591.51 9.021.24 9,052.26 9,349.50 117,398.00 7.96% TO FUND BALANCE 0.00 0.00 0.00 0.00 8,934.00 0.00% TOTAL ADMINISTRATION 176,511.40 186,263.54 205.918.12 237,665.12 999,176.00 23.79% OPERATING EXPENSES 96,238.39 146,596.63 167,933.01 166.956.52 708,515.00 23.56% CAPITAL OUTLAY 13,429.00 0.00 0.00 0.00 50.000.00 0.00% TOTAL MAINTENANCE 109,667.39 146,596.63 167,933.01 166,956.52 758,515.00 22.01% PERSONAL SERVICES 22,653.59 33,638.71 32,370.64 36,210.32 167,160.00 21.66% OPERATING EXPENSES 378.10 1,248.56 5,043.02 8,439.32 32,694.00 25.81% DEBT SERVICE 23,496.00 18,796.80 0.00 0.00 0.00 0.00% TOTAL GOLF COURSE CARTS 46.527.69 53,684.07 37,413.66 44,649.64 199,854.00 22.34% GOLF COURSE FUND EXPENDITURES 332,706.48 386,544.24 411,264.79 449,271.28 1,957,545.00 22.95% AIRPORT FUND LEASE REVENUE -145,316.77 -165,910.79 -170,065.06 -160,736.74 -662,635.00 24.26% MISC. REVENUE -21,132.38 -27.006.77 -24.051.83 -26,267.62 -95,935.00 27.38% TRANSFERS IN 0.00 0.00 0.00 0.00 -96.177.00 0.00% AIRPORT REVENUE -166,449.15 -182,917.56 -194,116.89 -187.004.36 -854,747.00 21.88% PERSONAL SERVICES 17,311.06 23,734.14 41,998.87 44,889.29 206,415.00 21.75% OPERATING EXPENSES 98,185.51 116,839.18 109,205.23 145,829.04 491,468.00 29.67% CAPITAL OUTLAY 4,255.00 0.00 0.00 0.00 115,000.00 0.00% DEBT SERVICE 0.00 0.00 0.00 0.00 38,500.00 0.00% TRANSFERS OUT 37,500.00 0.00 0.00 0.00 3,364.00 0.00% AIRPORT ADMINISTRATION 157,251.57 140,573.32 151,204.10 190,718.33 854,747.00 22.31% BUILDING FUND LICENSES & PERMITS -226,676.31 -297,023.73 -250,442.06 -286,949.10 -1.044,150.00 27.48% CHARGES FOR SERVICE -7,131.00 -11,292.30 -5,161.70 4,503.00 -22,500.00 20.01% FINES AND FORFEITS -1,350.00 -750.00 -1,825.00 -300.00 -5,500.00 5.45% MISC. REVENUE -1,217.54 -1,729.57 -10,687.18 -10,563.46 -40.000.00 26.41% TRANSFERS IN -9,591.61 -9,021.24 -9,05226 -9,349.50 -37,398.00 25.00% FROM FUND BALANCE 0.00 0.00 0.00 0.00 -227,111.00 0.00% BUILDING REVENUES -245,966.36 -319,816.84 -277.168.20 -311,665.06 -1,376,659.00 22.64% PERSONAL SERVICES 142,194.95 168,492.70 156,201.10 212,800.64 1,104,265.00 19.27% OPERATING EXPENSES 51,222.48 46,300.52 54,892.11 55,722.52 242,394.00 22.99% CAPITAL OUTLAY 22,828.00 0.00 0.00 0.00 30,000.00 0.00% BUILDING EXPENDITURES 216,245.43 214,793.22 211,093.21 268,523.16 1,376,659.00 19.51% 167 of 220 1.1 I T Vr ocwk7 I ipm GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31/23 2020/2021 2021/2022 2022/2023 2023/2024 2023/2024 2023/2024 1st QTR 1st QTR 1st QTR 1st QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET CITY COUNCIL PERSONAL SERVICES 5,693.90 5,691.16 5,687.20 5,686.90 22,725.00 25.02% OPERATING EXPENSES 6,733.52 6,151.39 6.854.52 8.254.08 53,170.00 15.52% TOTAL 12,427.42 11,84255 12,641.72 13,940.98 76,695.00 18.37% CITY MANAGER PERSONAL SERVICES 63,153.17 66,452.01 63,273.95 70,724.62 325,450.00 21.73% OPERATING EXPENSES 3,538.64 4.191.53 2,93327 2,574.78 17.225.00 14.95% TOTAL 66,691.81 70,643.54 66,207.22 73,299.40 34$675.00 21.39% CITY CLERK PERSONAL SERVICES 42.473.57 44,900.64 39,891.36 41,915.54 264,485.00 15.85% OPERATING EXPENSES 14,007.93 62,086.54 24,557.24 74,603.04 93,730.00 79.59% TOTAL 56,481.50 106,987.18 64,448.60 116,518.58 358,215.00 32.53% LEGAL PERSONAL SERVICES 37,593.31 41,140.11 40,747.71 44,968.80 205,775.00 21.85% OPERATING EXPENSES 2,580.04 2,693.05 10,347.15 5,400.03 47,105.00 11.46% TOTAL 40,173.35 43,833.16 51,094.86 50,368.83 252,880.00 19.92% ADMINISTRATIVE SERVICES PERSONAL SERVICES 120,400.78 137,632.94 123,082.23 114,270.16 595,440.00 19.19% OPERATING EXPENSES 15,826.08 12,804.57 10.341.01 26,985.50 139,562.00 19.34% TOTAL 136,226.86 150,437.51 133,423.24 141,255.66 735,002.00 19.22% M.I.S. DIVISION PERSONAL SERVICES 78,146.26 87,180.70 81,493.50 99,262.62 463,700.00 21.41% OPERATING EXPENSES 55,666.85 68,591.80 85,831.31 78.800.26 214,725.00 36.70% TOTAL 133,813.11 155,772.50 167,324.81 178,062.88 678,425.00 26.25% HUMAN RESOURCES PERSONAL SERVICES 0.00 0.00 0.00 41,025.13 205,545.00 19.96% OPERATING EXPENSES 0.00 0.00 0.00 6,921.08 83,125.00 8.33% TOTAL 0.00 0.00 0.00 47,946.21 288,670.00 16.61% POLICE ADMINISTRATION PERSONAL SERVICES 222,192.40 238,031.61 134,039.87 239,815.19 839,700.00 28.56% OPERATING EXPENSES 52,442.11 31,552.51 26,188.41 41,558.84 138,724.00 29.96% TOTAL 274,634.51 269,584.12 160,228.28 281,374.03 978,424.00 28.76% POLICE PATROL PERSONAL SERVICES 1,146,184.46 1,281,798.11 665.257.91 1,308,937.57 4,088,225.00 32.02% OPERATING EXPENSES 39,793.30 61,355.70 79,631.14 72,213.45 382,751.00 18.87% CAPITAL OUTLAY 0.00 13,065.09 9,790.00 20,208.20 29,260.00 69.06% TOTAL 1,185,977.76 1,356,218.90 754,679.05 1,401,359.22 4,500,236.00 31.14% CODE ENFORCEMENT DIVISION PERSONAL SERVICES 42,092.95 45,487.87 28,166.72 34,029.90 200,180.00 17.00% OPERATING EXPENSES 3,639.86 4,230.66 3.657.66 4,369.74 20.205.00 21.63% TOTAL 45,732.81 49,718.53 31,844.38 38,399.64 220,385.00 17.42% POLICE INVESTIGATIONS PERSONAL SERVICES 326,657.88 374.823.72 193,702.89 372,411.94 1,336,390.00 27.87% OPERATING EXPENSES 36,476.95 40,533.98 35,347.34 36,922.55 170,325.00 21.68% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 11,600.00 0.00% TOTAL 363,134.83 415,35710 229,050.23 409,334.49 1,518,215.00 26.96% POLICE COMMUNICATIONS PERSONAL SERVICES 129,814.71 164,141.74 135,800.57 158,307.97 847,425.D0 18.68% OPERATING EXPENSES 1,427.37 3,793.41 2,327.97 2,477.86 16,090.00 15.40% TOTAL 131,242.08 167,935.15 138,128.54 160,785.83 863,515.00 18.62% 168 of 220 CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 12/31123 2020/2021 2021/2022 2022/2023 2023/2024 2023/2024 2023/2024 lot QTR 1st QTR lot QTR lot QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET ROADS AND DRAINAGE PERSONAL SERVICES 150,889.91 119,266.65 143,479.73 161,713.86 795,260.00 20.33% OPERATING EXPENSES 70.463.24 88,095.81 75,128.27 87,483.68 473,800.00 18.46% CAPITAL OUTLAY 2,901.99 980.00 0.00 43.153.80 149,755.00 28.82% TOTAL 224,255.14 208,342.46 218,608.00 292,351.34 1,418,815.00 20.61°% CENTRAL GARAGE PERSONAL SERVICES 46,405.85 48,930.14 46,539.74 51,682.42 290,245.00 17.81% OPERATING EXPENSES 6,929.37 4,330.26 7,467.50 8.194.33 33,930.00 24.15% TOTAL 53,335.22 63,260.40 64,007.24 59,876.75 324,175.00 18A7% FACILITIES MAINTENANCE PERSONAL SERVICES 70,073.14 72,760.18 47,243.95 68,415.77 301,945.00 22.66% OPERATING EXPENSES 65,570.54 77,919.74 121,067.46 105,857.85 468,270.00 22.61% CAPITAL OUTLAY 10,400.00 5,233.44 0.00 53,354.98 80,000.00 66.69% TOTAL 1",043.68 165,913.36 168,311.41 227,628.60 850,215.00 26.77% PARKSIRECREATION PERSONAL SERVICES 172,160.28 200,533.59 178,973.05 192,871.00 1,058,650.00 18.22% OPERATING EXPENSES 53,177.65 71,291.98 58,110.10 68,714.81 310,210.00 22.15% CAPITAL OUTLAY 0.00 0.00 31,875.49 17,191.15 38,000.00 45.24% TOTAL 225,337.83 271,826.57 268,958.64 278,776.96 1,406,860.00 19.82% CEMETERY PERSONAL SERVICES 37,203.93 29,672.26 29,401.67 33.320.82 145.315.00 22.93°% OPERATING EXPENSES 4,834.38 5,270.33 5,872.58 4,850.65 45,060.00 10.76% CEMETERY 42,038.31 34,842.59 35,274.15 38,171A7 190,375.00 20.05°% COMMUNITY DEVELOPMENT PERSONAL SERVICES 101,141.97 96,974.51 85,209.36 96,597.65 622,405.00 15.52% OPERATING EXPENSES 9.893.98 11,669.37 2.902.42 3,764.88 110.460.00 3.41% CAPITAL OUTLAY 0.00 0.00 0.00 0.00 88.500.00 0.00% TOTAL 111,035.95 108,643.88 88,111.78 100,362.53 821.365.00 12.22% NON -DEPARTMENTAL PERSONAL SERVICES 58,227.31 78,844.51 68,065.11 77,345.39 608,765.00 12.71% OPERATING EXPENSES 453,360.12 415,442.31 480.736.49 618,786.57 1,064,509.00 58.13% TRANSFERS OUT 0.00 0.00 36,698.71 69,042.13 341,712.00 20.20°% TO FUND BALANCE 0.00 0.00 0.00 0.00 55,469.00 0.00°% NON•DEPARTMENTAL 511,587.43 494,286.82 585,500.31 765,174.09 2,070,455.00 36.96% ALL DEPARTMENTS PERSONAL SERVICES 2,850,505.78 3,134,162.45 2,110,076.42 3,213,303.25 13,217,625.00 24.31% OPERATING EXPENSES 896,361.83 972,004.94 1,039,301.84 1,258,733.98 3,882,976.00 32.42% CAPITAL OUTLAY 13,301.99 19,278.53 41,665.49 133,908.13 397,015.00 33.73°% TRANSFERS OUT 0.00 0.00 36,698.71 69,042.13 341,712.00 20.20% TO FUND BALANCE 0.00 0.00 0.00 0.00 55,469.00 0.00% TOTAL GENERAL FUND 3,760,169.60 4,126,445.92 3,227,742A6 4,674,987.49 17,894,797.00 26.12% 169 of 220 CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF DECEMBER 31, 2023 - PAGE I OF 2 Current Prior Project Budget Share Project Year Year Expenditures Percent Funds Numbet Descrintion Budget Sources In Thousands of S Budget ,xt)enditure Exnenditures To Date Exnended Encumbrances Remainine FY2019 A1952 Construct Hangar D FDOT/DST/AP 1,800/450167.2 2,317,253 2,313,889 2,313,889 99.85% 42,139 (38,774) TOTAL 2,317,253 - 2,313,889 2,313,889 99.85% S 42,139 $ (38,774) FY2020 A2007 CDBG Grant Program CDBG 643.3 643,327 49,494 369,198 418,692 65.08% 1,800 222,835 TOTAL 643,327 49,494 369,198 418,692 65.08% S 1,800 S 222,835 FY2021 A2161 Slormwatcr Master Plan DST/SW 350/350 700,000 - 648,400 648,400 92.63% 51,600 - TOTAL 700,000 - 648,400 648,400 92.63% S 51,600 S - FY2022 A2220 Working Waterfront- Submerged L CPA 50 50,000 8,550 8,550 17.10% - 41,450 A2221 BSSC Baseball Backstops RIF 75 75,000 0.00% 75,000 A2222 Playground Improvements RIF 104 104,026 67,759 36,241 104,000 99.97% 26 A2224 Riverview Park Enhancements DON 4 4,350 - - 0.00% - 4,350 A2230 Railroad Crossing Sidewalks LOGT/DsT 100/90 190,000 8,200 8,200 4.32% 14,920 166,880 A2231 Road Improvements ARPA 1,206 1,205,880 - - - 0.00% - 1,205,880 A2250 Construct (4) Square Hangars FDOT/DST 1,2561350 1,605,895 120 - 120 0.01% 1,605,775 A2260 Swales/Driveways/Culvcrts SW 245 244,695 320 106,533 106,853 43.67% 13,535 124,307 A2261 Concha Dam Replacement ARPA 700 700,000 - - - 0.00% - 700,000 A2263 Tulip Habitat Restoration IRLC/SW 4.8/18.5 23,291 341 9,119 9,460 40.62% 2,842 10,989 A2264 Gardenia Ditch ARPA 750 750,000 - 9,887 9,887 1.32% 3,756 736.357 A2265 Schumann Drive Box Culvert ARPA 44 44,120 - 7,596 7,596 17.22% 36,524 - TOTAI. 4,997,257 68,539 186,126 254,665 5.10% S 71,577 S 4,671,015 FY2023 A2301 Citywide Computers DST 76.1 76,108 - 39,161 39,161 51.45% - 36,947 A2303 Network Infrastructure DST 42.8 42,827 19,960 21,293 41,253 96.32% 1,574 A2304 Backup System Update DST 42.9 42,890 9,968 31,121 41,089 95.80% 11801 A2306 PO Vehicles & Equip DST 491.7 491,700 66,744 - 66,744 13.57% 368,610 56,346 A2308 CAD/RMS System DST 60.8 60,775 14,000 14,000 23.04% 46,775 A2309 PD Armored Vehicle (Complete) DST 310 310,000 380 309,619 309,999 100.00% 1 A2310 PD Generator Transfer Switch DST 200 200,000 - 296 296 0.15% 164,250 35,454 A2312 Hurricane Ian F1;MA 0 - 56,386 56,386 0.00% (56.386) A2313 Hurricane Nicole FEMA 0 - 24,086 24,086 0.00% - (24,086) A2315 100th Anniversary Celebration DON/GF 13.1 /83 96,100 29,031 12,945 41,976 43.68% 12,159 41,964 A2318 Senior Center Roof (Complete) GF 56.8 50,114 50,015 99 50,114 100.00% - (0) A2319 Yacht Club Improvements GF 20 20,000 2,606 13,553 16,160 80.80% 3,840 A2320 Swing/Bench Park RIF 35 35,000 - - - 0.00% 35,000 A2321 Park Improvements RIF 16 15,974 2,123 2,123 13.291/6 13,851 A2322 Kiosk Signs CRA 15 15,000 - - - 0.00% - 15,000 A2324 Riverview Area Improvements DST 74 73,591 21,760 15,595 37,355 50.76% 32,245 3,991 A2325 Coastal Resilience Plan Update DEP 120 120,000 22,742 16,283 39,024 32.52% 80,976 - A2327 Natural Landscaping/LID Demo GF 15 15,000 - - - 0.00% 15,000 A2328 Strategic Plan GF 75 75,000 127 127 0.17% - 74.973 A2329 Senior Center Flooring GF 12.2 12,250 6,125 6,125 50.00% 6,125 - A2331 Bucket Truck DST 159 159,000 - 0.00% 159,219 781 A2332 Brush Truck DST 122 122,000 121,543 121,543 99.63% 457 A2333 Dump Truck DST 185 185,000 - - 0.00% 184,500 500 A2334 Sidewalk (Davila Dialysis) DST 200 200,000 0.00% - 200,000 A2335 Street Repaving LDG•r 600 600.000 0.00% 600,000 A2336 Street Reconstruction LOGT 250 250,000 0.00°% 250,000 A2339 PW Technology DST 7.7 7,667 0.00% 5,044 2,623 A2351 Runway05-23 Rehab FAA/FDOT/DST 3,330/185/185 3,699,990 19,231 31,122 50,353 1.36% 3,386,555 263,082 A2352 Coronavirus Response Grant FAA 13 13,000 - 5,430 5.430 41.77% 2,321 5,249 A2353 Hangar D Office Improvements FDOT/DON 320/80 400,000 0.00% - 400,000 A2360 Swales/Driveways/Culverts DST 150 150,000 - - - 0.00% 150,000 A2362 Sliplining DST 329.8 329,786 17,300 49,061 66,361 20.12% 263,425 A2363 Canal Restoration FEMA/DST 22,000/1,000 23,000,000 - - 0.00% 23,000,000 A2364 Stonecrop Drainage Improvements FEMA/DST 1,118/1,824 2,941,591 - 160,894 160,894 5.47% 2,780,698 (0) TOTAL 33,810,363 387,532 803,067 1,190,599 3.52% S 7,181,702 S 25,438,063 1 170 of 220 CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF DECEMBER 31, 2023 - PAGE 2 OF 2 Current Prior Project Budget Share Project Year Year Expenditures Percent Funds Number Description Budeet Sources In Thousands of S Budget ?xpenditure Exoendltares To Date Expended Encumbrances Remaining FY2024 A2400 Servcr/Host Update DST 43.2 43,195 - 0.000/0 - 43,195 A2401 Citywide Computers DST 45 45,000 11,161 11,161 24.80% 7,481 26,358 A2402 COSty Fquipment DST 15 15,000 1,994 1,994 13.29% - 13,006 A2403 Network Infrastructure DST 30 30,000 - - 0.00% 939 29,061 A2404 Core and Remote Switches DST 66.9 66,900 - 0.00% 66,900 A2405 Security Cameras DST 30 30,000 4,076 4,076 13.59% - 25,924 A2406 Sidewalk Assurance System DST 50 50,000 - - 0.00% - 50,000 A2407 Cyber Security DST 27.3 27,280 0.00% 27,280 - A2408 PW Compound Fircwall DST 75.2 75,180 0.00% 75,180 A2409 PD Vehicles & Equip DST 641 640,931 0.00°% 609,386 31,545 A2410 PD Body Worn & Vehicle Camera DST 88.8 88,776 39,292 39,292 44.26% 49,485 A2411 CAD/RMS System DST 60.8 60,775 - 0.00% 25.000 35,775 A2412 Air Conditioner Replacements DST 25 25,000 0.00% - 25,000 A2413 Sustainable Sebastian GF 10 10,000 0.00% 10,000 A2414 Cemetery Grounds Maintenance CTF 165 165,000 - 0.00% - 165,000 A2420 Friendship Park Baseball Field DST 25 25,000 434 0.00% 8,454 16,112 A2421 Playground Improvements RIP 350 350,000 331,132 434 0.12% - 18,868 A2422 Park improvements RIF 20 20,000 2,063 - 331,132 1655.66% 17,937 A2423 Working Waterfront Expansion FIND/CRA 60160 120,000 - 2,063 1.72% 120,000 A2424 Veterans Memorial Improvements GF 15 15,000 10,168 - 0.00% 4,832 A2425 N County Marine Law Enforcemer FIND/DON 50 / 50 100,000 - - 10,168 10.17% 100,000 A2426 Grant - N County Marine Law Enf DON/GF 10.4 / 10.4 20,800 0.00% 20,800 A2427 Riverview Park Improvements DST 1500 1,500,000 0.00% 1,500,000 A2430 Street Repaving LOGT 533.4 533,423 - - 0.00% 533,423 A2431 Street Reconstruction DST 1780 1,780,163 47,299 145,701 8.18% 145,701 1,587,163 A2432 Sidewalk Replacement GF 75 75,000 - - 0.00% - 75,000 A2450 Rcconstuct Alpha Apron FDO"f/DS-I' 1,0001250 1,250,000 4,804 4,804 0.38% 59,907 1,185,289 A2451 AP Security Trailer GF 0 - 1,776 1,776 0.00% 13,291 (15,067) A2452 AWOS System FDOT/DST 96/24 120,000 0.00% - 120,000 A2453 Design Taxiway Golf FDOWDSI' 172.4/43.1 215,500 0.00% 215,500 A2460 SW Excavator DST 375 375,000 0.00% 374,128 872 A2461 SW Brush Truck DST 122 122,000 0.00% 115,831 6,169 A2462 SW Backhoe DST 170 170,000 0.00% 146,430 23,570 A2463 SW Facility Pump DST 60 60,000 0.00% 60,000 A2464 Sliplining/Pipc Replacement SW 165 165,000 0.00% 134,745 30,255 A2465 SW Excavator DST 67 66,963 0.00% - 66,963 8,456,886 454,198 - 552,601 6.53% S 1,810,653 S 6,192,035 GRANDTOTAL 50,925,086 959,763 4,320,679 5,378,845 10.56% S 9,159,470 S 36,485,173 2 171 of 220 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED DECEMBER 31, 2023 At December 31, 2023, the total of the City's cash and investments were $29,749,552.72. Of this, $25,030,788.04 was held in an interest bearing checking account at Seacoast National Bank, $4,158,273.25 was invested with the State Board of Administration and $558,491.43 is deposited with Florida Trust. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 4.70% for the Bank and 5.57% for the State Board. The average annualized return over the 3 months of this quarter from the deposit with Florida Trust was about 10.00%. This is expected to continue being positive in the coming quarters. Florida Trust is pool fund that deals in government securities averaging less than 2 year maturities. SEACOAST NATIONAL BANK CURRENT CASH BALANCE ALLOCATION BALANCE General Fund $ 6,446,991.35 American Rescue Plan Act 2,464,920.93 Local Option Gas Tax Fund 1,079255.28 Discretionary Sala Tax Fund 3,593,799.03 Riverfront Redevelopment Fund 756,211.17 Parking In -Lieu -Of Fund Reacalion Impact Fee Fund Stormwater thilily Fund Law Enforcement Forfeiture Fund Stormwater Series 2003 Debt Service Fund Capital Projects Fund Capital Improvements Fund Transportation Fund Stormwater Projects Fund Golf Course Fund Airport Fund Airport Projects Fund Building Department Fund Cemetery Trust Fund Performance Deposits Fund Total Baak Balance Fund Making Loans GENERAL FUND: Due from Golf Course DISCRETIONARY SALES TAX: Due from Airport Fund Due from Airport Fund BUILDING FUND: Due from Golf Course Due from Golf Course s Purpose 330,356.13 1.613,111.92 44,74226 (147,336.23) 54MS.35 (0.10) (155,529.68) 37,002.06 4 74,512.08 89,192.30 1,493,208.19 576,871.24 90,750.00 18,832,313.28 STATE BOARD OF ADMINISTRATION (SBA) CURRENT PERCENT INVESTMENT ALLOCATION BALANCE 3423% General Fund s 1,223,218.77 13.09% American Rescue Plan Act 436,616.88 5.73% Local Option Gas Tax Fund 190,781.28 19.08% Discretionary Sala Tax Fund 633,952.89 4.02% Riverfront Redevelopment Fund 133,544.22 0.00% Parking In-Licu-Of Fund 97,432.74 1.75% Recreation Impact Fee Fund 58,165.13 8 57% Stormwater Utility Fund 283,575.77 0.24% Law Enforcement Forfeiture Fund 7,910.90 0.00% Stormwater Series 2003 Debt ScMce Fund - -0.78% Capital Projects Fund 0 29% Capital Improvements Fund 0.00% Transportation Fund -0.83% Stormwater Projects Fund - 020% Golf Course Fund 111,134.75 2.52% Airport Fund 83.632.76 0.47% Airport Projects Fund 7.88% Building Department Fund 261,602.66 3.06% Cemetery Trust Fund 577,719.78 0.48% Performance Deposits Fund 2.340.00 100.00 % Total SBA Balance s 4,101,62852 I NTERFUND LOANS REPORT 10/01/23 Scheduled Balance at Balance Payments 09/30/2024 Remarks/Terms PERCENT 29.92% 10.64% 4.65% 15.46% 3.26% 2.38% 1.42% 6.91% 0.19% 0.00% 0.00% 0.00% O.t10% 0.00% 2.71% 2.04% 0.00% 6.38% 14.09% 0.06% 100.00% Cash Flow Loan $465,000 $80,000 $3""'85,000 Pay $35K/Year or More. $285,000 Hangar A $24S,299 $10,188 $235,111 S Years @ 3%, Then 4% for 25 Years. Final in 2038 $267,511 Hangar B $218,969 $8,858 $210,111 S Years @ 3%, Then 4% for 25 Years. Final in 2041. $700,000 Irrigation $S21,094 $32,386 $488,708 Each 5 Years to T-Bond Minus 1%. Final in 2038. $559,634 Other Repairs $559,694 None $559,684 Pay When Possible, Maybe After $700,000 is paid. 172 of 220 WOOF SCAN HOME d PfUCJIN ISLAND To: Mayor and City Council Thru: Brian Benton, City Manager From: Kenneth W. Killgore, Finance Director Date: July 7, 2024 Re: Fiscal Year 2024 1" Quarter Accomplishments The following are the 1" Quarter Accomplishments for City Departments as assembled and edited by the Finance Department for the three months ended December 31, 2023. CITY CLERK Lecislative Sunaort Matters • City Clerk prepared agenda, attended/recorded three Regular City Council meetings • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed • One ordinance was adopted by Council • Eight resolutions were adopted by Council • Two proclamations were prepared • Three certificates of achievement were prepared • Provided monthly City calendars and revisions to Council, city staff and press • Placed one special assessment newspaper ad (4x) in Press JournalCity Clerk prepared agenda, attended/recorded six Regular City Council meetings, one special meeting Records Manseement Proeram • Responded to 28 public records requests • 104 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor documents, maps & surveys of Airport, Cemetery, Facility Buildings, Golf Course, Land Use, Stormwater, Streets & Working Waterfront & Water & Sewer Franchise Documents imported to Laserfiche for permanent record • Continued to add Maps & Survey to index with its location in the vault as well as in Laserfiche • Transferred and documented eight bid records for storage • Updated inventory log for two new vehicles Election Matters • Received and filed campaign treasurer's reports • Conducted seven Canvassing Board meetings • Administered oath to three Council Members • Updated and distributed regional committee member information to respective committee staff Ciw Board Matters • Noticed vacancies, prepared one board appointment, updated Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded one CRA meeting within Council Meeting • City Clerk prepared agenda, attended/recorded one BOA meeting within Council Meeting • Records Specialist published all scanned City board packets to City website and Laserfiche and provided to press and Council • Coordinated board/committee meeting minutes between staff and technical writer • City Clerk placed one CRA advertisement • Dissolved Centennial Task Force to start planning activities for the event • City Clerk and Records Specialist assisted with the Centennial magazine articles and photo layout Cemeter%- Matters • Certificates of Interment Rights issued for 14 locations for a total of $32,700. • Scanned all cemetery records as sold or amended for permanent retention • Records Specialist updated cemetery rate sheets in accordance to the rate and ordinance changes • Records Specialist met with Funeral Directors to review cemetery rules and regulations • City Clerk and Records Specialist attended Historical Park Family Sign Unveiling 173 of 220 Personnel/Educational Matters • Records Specialist attended three Project Management meetings • City Clerk and Records Specialist reviewed 30 applications for the Deputy City Clerk position, interviews to be scheduled for January Communitv Matters • Responded to or forwarded CITYSEB emails to appropriate departments • Records Specialist volunteered for the Halloween Costume Contest Event • City Clerk attended Indian River County City Clerks' Networking Luncheon FINANCE DEPARTMENT • Closed accounting records at year-end and responded to questions from the Auditors. • Worked with Auditors on the FY2023 Audited Financial Statements. • Prepared 3rd Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Handled normal processing of payroll, accounts payable and cashiering. • Monitored and approved payments on major contracts. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Monitored and completed required grant paperwork on Airport and other grants. • Documented bids and proposals for purchases to insure purchasing policies were followed. • Reviewed and approved contracts and leases. • Edited agenda items submitted for contracts and payments requiring City Council approval. POLICE DEPARTMENT Administration • Continued review of agency policies per accreditation standards. • Conducted interviews for Police Officers, Crime Scene Technicians, and Dispatchers. • Hired 2 new Academy Cadets. • Completed an audit on the Investigation and Evidence Safe. • Continued our quarterly auditing and inspection of the police building and equipment. • Attended 4 Council and Special Event/Workshop meetings. • Responded to 9 public records requests. • Attended Executive Round Table Meetings. • Attended a ceremony with CFA to accept our 8th Accreditation Award. • Attended l Treasure Coast Chiefs of Police and Sheriffs Association meeting. • Participated in Light -Up Night and Christmas Parade festivities. • Conducted 2 leadership and multiple weekly staff meetings. • Attended Coffee with a Cop Event. • Held SPD Community Night Out Event. • Attended the Florida Dept. of Law Enforcement's Chief Executive Seminar. • Retired Sergeant Todd Finnegan. • Held Promotional Process to replace 2 retired sergeants. • Ppromoted 2 new sergeants and 2 corporals. • Attended multiple other civic and agency related meetings including Multi -agency assemblies. • Attended 3 Juvenile Justice 19th Circuit Advisory Board Meetings. • Conducted interviews to replace the Airport Security Officer. • Hired 2 new dispatchers. • Attended Veteran's Day and Pearl Harbour Day ceremonies. • Participated in Shop with a Cop event. Volunteers • The Community Service Volunteers worked a total of 2,605 hours during this quarter. • 55 bank deposit details were completed so City Hall employees do not need to leave their assigned duties. • 87 traffic control details were assigned. These details involve directing traffic at city events, road closures, etc. • 1,036 house watches/close patrols were completed. • 36 vehicle transports were made consisting of taking vehicles to different locations for repairs, etc. • 830 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 182 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 101 Airport checks were made. The visibility helps to deter crime. • 86 special details were assigned. 174 of 220 2 • 16 miscellaneous assists for law enforcement personnel. • 42 paperwork runs, i.e.: State Attorney's Office, Sheriffs Office, etc. The Volunteers pick up and deliver packages such as council packages, State Attorney documents, and miscellaneous items as needed. • Assisted with traffic control on 9 traffic crash scenes. • 367 citizen contacts. • 551 miscellaneous jobs. • 12 Escorts were completed School Resource Officers Area/school checks 14 12 11 37 Reports 1 2 0 3 Crossing Guard contacts 0 0 0 0 Mentor lunches 11 9 8 28 Patrol Hours 8 32 8 48 Communty event hours 12 0 3 15 Patrol hours Mentor lunches Dec Crossing Guard contacts Nov ■ October Reports Area/school checks 0 5 10 15 20 25 30 35 Road Patrol and Svecial Ot)erations • Officers were dispatched to 4,547 calls for service, and self -initiated 3,143 events. • 69 adult and 9 juvenile arrests were made. • 3 Juvenile Civil Citation were issued. • Officers issued 199 citations, 0 parking citations, and 506 written warnings. • Officers completed 514 offense reports and 110 crash reports. Suecial Operations Citations Warnings Incident Reports Arrests Marine & Natural Resources* 0 0 0 0 *The Marine/Natural Resources unit is not a full-time position. 3 175 of 220 K-9 Unit *3 of 4 positions occupied. • K-9 Training Hours: 280 • Misdemeanor Arrests: 0 • Felony Arrests: 5 • Narcotic Searches: 5 • Activity Reports: 9 • K-9 Demonstrations: 1 • Schools Attended: 0 • Additional Training Hours: 48 • Agency Assisted: Indian River County SO Detectives Surveillance (hours) Supplements IiiIIIIII Inactive Cases Cleared Cases Other Intel Source Crime Stoppers Intel j . Sep. Officer Intel All Active Cases ■ Aug. j Follow -Ups 0 Jul. Training/Meeting Hours Warrants Arrests Court Order Documents O 20 40 60 80 100 120 COPE QUARTERLY REPORT Communications Division Disp. Calls For Service 1,418 1,488 1,383 4,495 Officer Initiated Calls 831 798 756 2,385 Code Enf. Initiated Calls 1,717 1,491 1,701 4,909 Initiated Calls 663 441 397 1,501 _Volunteer 14 ; r_NlLaied Into CAD 4,707 4,288 4,295 13,290 911 Calls Received 683 701 686 2,126 911 Calls Transferred Out 308 318 328 954 911 Hang-up Calls 73 I 61 55 , 189 Admin. Calls Received 2,257 2,146 2,153 6,687 Admin. Calls Transferred N/A N/A N/A N/A Outgoing Admin. Calls N/A N/A N/A N/A Train I ng/Meeting Hours 10 12 44 66 1 911 phone report system is still not working correctly so we still can not run reports from here. All reports before that date are no longer available to us. 4 176 of 220 Training/Meeting Hours Outgoing Admin. Calls Admin. Calls Transferred Admin Calls Received 911 Hang-up Calls 911 Calls Transferred Out 911 Calls Received Calls Entered Into CAD Volunteer Initiated Calls Code Ent. Initiated Calls Officer Initiated Calls Disp. Calls For Service 0 1,000 2,000 3,000 4,000 5,000 Crime Scene/Evidence Month 3 b Month 2 • Month i items Received 118 77 78 273 Evidence Processed In-house 17 14 4 35 Evidence Outsourced 6 4 6 16 Items Returned 28 15 16 59 Iteft Pid ged 0 0 592 592 tars Impounded 0 0 0 0 'Video Redaction Hours 56 26 60 142 'Videos oov✓hioadfd/sent o 242 165 122 529 CD's used 59 36 34 129 Sups ielnents Written 4 3 4 11 tvidence Processing Hours , 13 17 13 43 Crime Scene Procelf(ng Hours 20 21 26 67 Trainin& Hours 1 82 0 83 Call Outs 4 3 7 14 Fingerprints 4 3 5 12 State Att8fney Re4uys't3 69 53 49 171 5 177 of 220 Fingerprints Training Hours - Evidence Processing Hours CDs used Dec Video Redaction Hours • Nov ■ Oct Items Purged Evidence Outsourced , Items Received I 0 100 200 300 400 500 600 700 Code Enforcement Of the 4,933 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 177 written warnings. This ranges from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 98 property inspections for title companies and 115 sign violations. • 297 Code Services. • 254 re -inspections, 26 violations were not complied with, 61 were posted for abatement, and 6 abated by vendors. • 268 violations complied. • 0 Liens filed, 1 lien released. • 68 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were 0 calls for water violations during the 4'b quarter. Alarm Assessment • $150.00 in alarm permits (new and renew) • $400.00 in false alarms fines • 113 alarm responses by officers, 113 of these were false. • 14 New permits issued. 6 178 of 220 ROADS Asphalt • Picked up 14 tons but 4 tons got cold in truck due to mechanical failure and could not be used. The remaining 10 tons were put down at the road crossings at Abeto and Spinnaker, S. Easy and S. Wimbrow, , various pot holes, driveway edges, etc. Concrete • Dug -out, formed and poured 10 yards of concrete at Bark Park for additional handicap parking spot. Re -graded area when forms were stripped. Grinding • Performed quarterly sidewalk inspection on IRD and ground down any tripping hazards found including several areas at the war memorial area. Also inspected side walks around the city and ground down as necessary. Right of Way Mowing • Cut back vacant lots throughout the city with side arm including Schumann Dr. to clear path for Conlon to do drainage improvements. Misc. • Continued to move forward with curb and gutter cleanout in the Schumann, Spring Valley, Kildare areas ahead of road resurfacing Project. • Assisted SW with spotting and had digging around underground utilities, removing and hauling away failed twin 60" pipes at Day Dr. • Assisted SW with Kildare road crossing replacement. • Assisted SW with debris removal and bank regarding of Schumann area ditches ahead of pavement projects. • Re -graded millings at the T Hangar area of the access road. • Repaired multiple large areas on the alleyway with millings and road base. • Cleaned up and hauled concrete and pipe debris from west side fill pile • Attemp0ted to re -grade walk path at Hardee Park with skid steer and Harley rake but it unearthed to much dirt, road rock will need to be added. • Dug out pipe ends before and did flood assessment after massive rain event in Nov. • Assisted traffic div. with closing roads and restriping school zone at Barber and Schumann. • Removed large dirt pile from PD parking lot for Facilities Maint. • Brought water trailer to the Cemetery and watered grass for multiple days for dedication ceremony while irrigation system was down. • High Ct. trash and debris clean up and removal form city owned lots. • Assisted garage with swapping out cutting decks on both SW691 and SW686 • CDL training and testing for Doug Watters. • Storm water erosion training class for new roads employees. • M.O.T. training class for new roads employees Facilities Maintenance • Maintain City Flags • Maintain and monitor all lift stations • Monthly A/C maintenance all City Buildings • Monthly monitoring and supplies AED stations • Daily maintenance and repairs city buildings • Monitor CleansSpace Janitoral • Quarterly Fire/Sprinkler Testing (Vector Security) • CityHall/Police Dept: Quarterly inspections (Midstate Mechanical) • Fire Marshall Inspection annual compliance repairs • Elevators: Annual state Inspection • Senior Center, Art/Quilt: Roof replacement (All Area) • Yacht Club interior improvements • Yacht Club: roof repairs (Leeward Roofing) • Backflow Testing 2023 (December 2023) • City Hall: Roof repairs (Leeward) • City Hall: ACH-2 AC Repairs (Trane) • Police Department: AC Repairs VAV 217 (Trane) 179 of 220 Sizn Shoo • Signage and Installation: • Created; 93 • Signs Installed: 25 • Signs Straightened: 97 • Signs Cleaned: 6 • Trees cut by signs: 0 • Traffic Studies: 18 • GIS Locations: 9 • Decals:27 • Pavement Markings: • Stop Bars: 2 • Yellow Line Striping: 500 LNFT • White Line Striping: 1,863 LNFT • Parking Lots: 1 • Cross Walks: 1 • Handicap stalls: 5 • ADA Mats painted: 0 • Blue Paint: 325 LNFT • Arrows:5 • Special Projects: • Annual sign inspection zone: 5 completed • Road Markings Powerline Rd.: Material received, date pending • Re -stripe City Hall parking lot: Completed • Storage racks for material in clean room: Completed\ • Boy Scouts plant project Garden Park: Completed. • New Projects: • School zone road markings Barber/Schumann: Completed • Zone 3 stop bars and crosswalks: 10% completed • Install Chevrons Barber St./Gator S curve: Signs made, install pending • Training for new vinyl printer : Scheduled Jan. 11-12th , 2024 • Re -furbish gate and warning sign at airport: 10% completed • M.O.T/Special Events 12 • School Lights: 5 • Citizens Request: 5 (5 completed). • Work Orders: 53 (48 completed). • Created Signs Breakdown: • Street Signs: 4 • Regulatory:19 • Warning:46 • Park: 10 • Golf Course: 2 • Aviation:10 • Construction Zone Warning: 2 Cemetery • Routine Mowing/Weed Eating and Edging • Fixed Sprinkler Heads • TB for monument raising and leveling • Historical marker for Parks • Survey Unit 5 • Fixed and repaired 2 gate valves • 3 3" main line repairs • Finalized ITB for monument • Cremains:7 • Burials:7 • Disinterred: II • Rain Guage: 14.9" 8 180 of 220 Construction Snecialist • Airport • Repair flagpole • Instal I water retention pond at Hangar D • Convert lights to LED Hangars A & B • Repair to Security Trailer • Riverview Park • Install electrical outlets and speaker outlets • Resurface fountain and replace lights • Replace GFI's for clam bake • Replace light pole bulbs • Hardee Park • Replace drinking fountain • Replace light timer • Replacetrepair pole lights • Stormwater Park • Tulip Park • Install fountain and wiring • Freedom Park • Repair/Replace lights • Dog Park • Repair broken water line • Twin Piers • Repair North pier • Community Center • Replace ceiling fans • Compound • Seal flashing on roof • Miscellaneous • Repair/replace street light IR Blvd. • Rehang Christmas decorations IR Blvd./Main St. Fleet Management: • The Fleet Management Staff completed 173repair work orders, 52 preventive maintenance services 6 service calls and 6 road trips to pick up parts. • Took delivery of the following units: • 7x16 Enclosed Trailers (P & PW) • Scag 52" Mower (PO • Bad Boy 52" Mower (Cem) • Ford Maverick (PD) • Dodge Ram Van (BM) • Completed the prep (Lights, Rack, Graphics, etc.) on the above vehicle. • Completed Sales on Gov. Deals $31,661.00 • Fuel Cost as of the Oct, Nov. Dec. 2023 • $2.48 per gallon of gasoline (15.65%) • $3.00per gallon of diesel fuel (21.26%) • $2.65 per gallon of dyed diesel (22.97%) 9 181 of 220 LEISURE SERVICES Parks Division • Re -attach the windscreen at the pickle ball courts • Repair fence at the garden club park • Haul dirt to fill in ruts by the twin piers at Riverview Park and Community Center • Install bricks at the Memorial Park • Move ,open and set up stage at Riverview park :Close down stage • Close boat ramp and parking lot at the main docks • Work homecoming parade at Riverview Park • Retrieve carts at Riverview Park • Pressure wash the stage • Repair fence at Garden Club Park, Hardee Park and Barber St. Sports Complex • Unload trailer with plants at Memorial Park • Moved and set up stage at the compound • Maintain area by cutting the median at Barber St. • Haul mulch to the airport • Return flowers and hay from event at Riverview Park • Work on the light tower and golf carts for upcoming event at Riverview Park • Install basketball nets at Barber St. sports complex • Installed basketball net at Barber St. Sports Complex • Repair fence at Bryant Ct. Park • Installed Christmas tree at Riverview Park • Work at the airport • Deliver golf carts at City Hall for upcoming event • Maintain the area by repair podium • Retrieve tables and chairs from PD event • Worked at compound for event • Remove broken tennis net at Schumann Park • Maintain the area by helping flag irrigation at US 1 medians • Install basketball net at Schumann Park • Maintain the area by filling in holes with dirt by the twin piers at Riverview Park Recreation Division • Continued city run programs. STORMWATER DEPARTMENT • Ditch Cleaning, removed 1840 cy • Remove brush 100cy • 15 Misc. jobs: quarter round • Clean streets , clean road crossing • Road Crossing pipes, pipe inspections • Remove and replace 4 road crossing pipes • Repaired 2 existing road crossing pipes Citizen Reauest Line • Oct =161 Approximately 95 were for Stormwater (60%) 20 Roads (.12%)12 General Questions (.07%) 8 signs (.04%) 2 Parks (.01 %) Code 4 (.02%)15 County (.09%) Waste Mangement 5 (.03%) • Nov=78 Approximately 35 were Stormwater 45%) 14 Roads (18%) 20 General questions (.25%) County 5 (.06%) 3 Parks(.04%) Waste management 4 (.05%) Signsl (.01%) code 1(.01%) • Dec = 57 Approximately 37 were Stormwater (45%%) 14 roads (18%) 20 General questions (32%) 2 Signs(2%) 1 Parks Includes 1 code (.01%), 3 county (.05%), 5 WM (.08%) • Insnection TVDe Insoection ## Passed Failed Conditional Re-Insnection Fee • Final Engineering 269 188 81 0 $0.00 • Drainage Pipe Elevation 79 78 01 0 $0.00 • Driveway 120 96 24 0 $0.00 • Erosion Control Barrier 44 34 10 0 $35.00 • Total 512 396 116 0 $35.00 0 182 of 220 GOLF COURSE • Revenue 23-24 22-23 Difference +/- I sr Quarter Rev. $580,027 $579,857 +$170 YTD Tot. Rev. same 1st Quarter Rounds 16,025 14,626 +1,399 YTD Tot. Rds. same 1 st Quarter Green Fee $166,547 $157,546 +$9,001 YTD Green Fee same 1 st Quarter Cart Fee $170,747 $189,521 -$18,774 YTD Cart Fee same 1st Q. Annual Member $141,590 $133,238 +$8,352 YTD Ann. Mem. same I st Q. USGA Hdcp. $4,275 $4,608 -$333 YTD USGA Hdcp. same I st Q. Diset. Card $42,586 S39,258 +$3,328 YTD Disct. Cd. same 1 st Q. Driving Range $12,169 $13,774 -$1,605 YTD Dr. Rge. ame 1st Q. Club Rental $1,080 $836 +$244 1 st Q. Golf Shop Retail $29,883 $39,933 -$10,050 1st Q. Retail COST ($10,448) ($16,961) -6,513 1 st Q. Golf Shop Profit $19,435 $22,972 -$3,537 1 st Q. Golf Shop Margin 497% 57% YTD Shop Retail same 1 st Q. Restaurant Rent $7,500 $7,500 $0 YTD Rest. Rent same *I st Q. Rain amount 14.92" 6.06" +8.86" *Data obtained from weather underground.com • Comments • Considerable more amount of rain, which did affect Driving Range & Cart Fees (with more "Cart Path Only" days than expected, many golfers choose to walk versus ride in a golf cart). • Despite rain, rounds and overall revenue increased compared to 1 st quarter 22/23. • Began using new Golf Shop Software on November 1, 2023 and ended agreement with Golf Now, Inc. • Events I st quarter included: Central Baptist Church, Sebastian Police Department COPE Unit, Sebastian Rotary, VFW & Sebastian Little League. All daily/weekly leagues have increased numbers of players. • Through the Indian River Golf Foundation, offered weekly junior golf clinics and on -course experiences. • Offered 6 Tour Edge Demo Days, which creates several golf club sales. AIRPORT • Cleaned and greased all 4 flags • Trimmed all shrubs around hangars A,B,C and main building • Worked on building D with Paul to fix drainage problems • Chaperoned contractors on runway 5-23 • Serviced AP-10-AP08 sign boards • Serviced cleaned gates and key pads • Reprogram gate 3-4-7-8-21 • Blow debris off runways and taxis way • Prep for Airport inspection • Prep for runway 5-23 repaving project • Serviced all equipment 11 183 of 220 BUILDING FUND • In the fast quarter of this fiscal year, a total of 33 new single-family homes were issued building permits. The number of new single family homes has decreased slightly from the fourth quarter of last fiscal year. Other permits of significance include 0 new manufactured homes, 0 new commercial buildings, 0 commercial additions, 5 commercial alterations, 1 commercial build out, 0 residential additions and 108 residential alterations. In all, 857 building permits were issued in the first quarter. Permitting has decreased by roughly 6% compared to the fourth quarter of last fiscal year. • Total number of inspections for the first quarter was 3347 for an average of 56 building inspections per working day. The number of inspections for the first quarter decreased by roughly 8% compared to the fourth quarter of last fiscal year. • The number of Certificates of Occupancy issued for the first quarter included 54 new single family residences, 1 manufactured home, 2 commercial certificates of occupancy, I commercial temporary certificate of occupancy and 1 commercial certificate of completion. • The following lists the Business Tax Receipt activity for the first quarter. new businesses45, renewals-164, transfers-2, duplicates-0, home based businesses-19, commercial businesses-5, insurance companies-32, vacation rentals-4 and solicitor registrations-0. There were 127 new Contractor registrations. In addition, there have been 102 requests for permit records on properties within the city from lien/title companies. • During the first quarter the overall permitting and number of inspections decreased slightly. The department has noticed a slight decrease in construction activity which may be attributed to the holidays and/or decrease in spending on construction projects. 12 184 of 220 sion SEBASTIAN (101111MIAt 4141DRL110M 1111 � NJI CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 24, 2024 Au,enda Item Title: Resolution R-24-35 Accepting 2nd Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to FY 2023-2024 Annual Budget. Recommendation: Move to Approve Resolution R-24-35 Background: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by City Council was previously given for adjustments to budgets for the purchase of a Police Department vehicle; pour in place surfacing at a playground; administration services for the Law Enforcement Facility grant; a grant for design of Taxiway Golf; a grant for an AWOS System; an expenditure to bring Clydesdales for the Centennial celebration; action to oppose the new financial disclosure forms; establishing a Riverview Park improvements project and accepting additional grant funding for Runway 05-23. One adjustment was made requiring City Council approval, which was to cover retirement leave payouts for the Finance Director. No adjustments were made to the General Fund R&R Account that need reporting to City Council in accordance with our policy on R&R adjustments. In accordance with the authority given by the Annual Budget Resolution, the City Manager approved other budget transfers between accounts within Departments and authorized adjustments that were necessary to implement programs, projects and expenditures that were previously authorized by the City Council. Adjustments may include budget changes within his $15,000 spending authority, budget adjustments between budget accounts within the same departments as well as adjustments to closeout completed or cancelled projects. In line with this, the City Manager approved an adjustment to record donations for the 100th Anniversary; adjustments to close out projects and an adjustment to use insurance proceeds toward the repair of a damaged vehicle. Additional details on the above adjustments are listed in Exhibit "A" as an attachment to the Resolution. If Atenda Item Reuuires Ext)enditure of Funds: Budgeted Amount: As per Exhibit "A" of the Resolution Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Resolution R-24-35 and Exhibit 2 2" d Quarter Report Administrative Services Department Review: City Attorney Revie OV-1cf Procurement Divisio eview, if applicable: City Manager Authorization: 4— Date: '%/J ? 1a.OA V Nl#- 185 of 220 RESOLUTION NO. R-24-35 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 AS PROVIDED FOR IN EXHIBIT "A'; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on March 31, 2024 was made and it was determined there was a budget adjustment requiring formal approval by the City Council; and WHEREAS, it was determined that the City Council and City Manager previously approved all the necessary amendments and adjustments and these are being reported in accordance with the Annual Budget Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The above recitals are hereby recognized as true correct and incorporated herein. Section 2. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2023 and ending September 30, 2024 has been amended and adjusted as necessary within the quarter ending March 31, 2024; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised ayr.vF..ations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 3. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section 4. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 5. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember vote was as follows: Mayor Ed Dodd Vice -Mayor Kelly Dixon Councilmember Bob McPartlan Councilmember Fred Jones Councilmember Christopher Nunn and, upon being put to a vote, the The Mayor thereupon declared this Resolution duly passed and adopted this 24"' day of July 2024. CITY OF SEBASTIAN, FLORIDA By: Mayor Ed Dodd ATTEST: Approved as to form and legality for the reliance by the City of Sebastian only: Jeanette Williams, MMC Jennifer Cockcroft, Esq. City Clerk City Attorney 186 of 220 j�,Anini i "A" OF RESOLUTION R-24-35 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED March 31, 2024 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Vehicles & Eguipment_ . _ _ _ $31,760 - _ $52,477_ _ $84,237 01/23/24 Approved replacement of Police Appropriation from General Reserves__ (301,152) _ _ _(552,477)__ f$353j629� Vehicle totaled in an accident. Improvements Other Than Buildings $350,000 $12.436 $362,436 01/10/24 Approved use of Recreation Appropriated from Rec. Impact Reserves ($360,333) ($12,436) ($375,769) Impact Fee Reserves for pour in place surfacing at a playground: _Other Contractual Services _ - - _ __ $0 20800 _ $,_- 20,800 $01/10/24 Adjustment to cover Grant Contributions & Donations 10,400) � 10,400) Admin(stration services for the Law _ _ AP er9priated_kgq1 General Reserves ........... - _ .($0� ($353,�629)_....... _ ($10,400)...... _ ($3(i4,0291 Enforcement Facility Grant::_ - -_ ____ Infrastu ure Fbb� rant (0) J 0) $215`500 ($172,400) $215,500 01/10/24 Approved Grant for Design of ($172,400 Taxiway Golf. Appropriation from DST Reserves ($4,771, 5) _ _($4,81d,1J5 ----------------------------------------------- _Ve_hicles & Equipment FDOT Grant $0 �$0) $120,000 $120,000 11/15/23 Approved FDOT Grmtfor AWOS _�$96,000)_ - _ - --- Appropriation from _DST Reserves ------------------- --- _ _($4.814t195)________($24,000)____($4,838,1951___________________ _($96,0_00) _ System at the Airport. ----------------------__ 100'" Anniversary Expenses $66,489 $13,864 $80,353 02/14/24 Approved expenditure to have Appropriation from General Reserves ($364,029) ($13,864) ($377,893 Clydesdales for the Centennial celebration. - ------------------------------------------------------------------------------------------------------------------------------------------------ Litigation Expenses $0_ $10,000 $10,000 02/14/24 Approved joining action opposing _ Appropriation from General Reserves ($377,893 _ _ ($10,000 the irem s new financial disclosure forms requirement. --------------------------------------------------------------------------------- Contractual Services $0 $25,000 ------ --- --------- ------------------------------------------ $25,000 Improvements Other Than Buildings $0 $1,475,000 $1,474,000 02/28/24 Established project for improvements to Riverview Park. Appropriation from DST Reserves -------------------------------------------------------------------------------------------------------------------------------------------------- ($4,838,195) ($1,500,000) ($6,338,195) Other Contractual Services $62,700 $62,700 12/13/23 Approved additional grant funding _ _ _ _ A _ ro riated from General Reserves _Pp P------------ -------sery------•--....-{---------)-------.(--------)--- _$0 $387,893 $62,700 _ _ $450,593 for the Runway 05-23 Rehabilitation project. --(--- - ----------------------------------- ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: I Budget Before Budget Budget After Project/Account Change Adjustment Change Reason for Adjustment Salaries and Benefits $54_0,041 _ $90967 $631,008 Utilized Reserves to cover leave payouts to Appropriations from General Reserves _ ($450,593) _ ($90,967) _ ($541,560) retiring Finance Director. ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Project/Account Change Adjustment Chan a Reason for Adjustment 100 Anniversary txpenses $30 000 W `4._89 $T6,489 Records additional donations received Contributions $ Donations - -- -- ---- - -- - - - �$0) ($36,489 - $36,489 C-- 1 throw h 01/31/2024. -� --------------------------------------- pia Approted from Rec_Irppact Reserves _ _ _($375,769) _ _ $26 ($375.743) Adjustment to closeout project Playground Improvements _ __ _ $104,026 _ _ _ ____ ($26)______ $104,000 ------------------------------------------------ A ppProppriated from DST Reserves Vehicles Equipment ($4 771,360) �122,000 $265 ($265) ($4 771�095) �121,735 ------------------------------------------------------------ Adjustment to closeout Brush Truck project. -------------- R & M Vehicles _ _ 50,881 $19,392_ $70,27_3_Adjustment to apply insurance proceeds Insurance Proceeds (15,000) __ F_ $$19,392) ($34,392) toward repair of damaged vehicle. _ 187 of 220 C)TY OF SEBASTIAN QUARTERLY FINANCIAL REPORT SECOND QUARTER FOR YEAR ENDING SEPTEMBER 30, 2024 SUMMARY GENERAL FUND RECEIVED 59.7% OF BUDGETED REVENUE AND EXPENDITURES WERE 47.8% OF BUDGETED AMOUNTS FOR THE YEAR. REVENUE WAS HIGH DUE TO PAYMENTS FOR AD VALOREM TAXES. GENERAL FUND SUMMARY Budget YTD % Beginning Balance I 5 9,939,980 Ad Valorem Taxes 6,460,718 6,075,069 94.0% Franchise Fees 1,851,500 710,443 38.4% Utility Taxes 3,621,900 1,464,909 40A% Intergovemmenta! 4,076,638 1,394,827 342% ChargesforService 834,439 422,717 50.7% - Licenser and Other 748,450 439,207 58.7% _ Total Revenues S 17,593,645 S 10,507,172 59.7% = From Fund Balance 301,152 0.0% Total Sources S 17,894,797 $ 10,507,172 58.77E 1 Crty CouncilS 75,695 $ 36,993 48.7% City Manage; 342,675 169,118 49.4% - City Clerk 358215 181,923 50.8% City Attorney 252,880 112,894 44.6% Finance 735,002 443,201 60.3% ` MIS Division 678,425 345,244 50.9% I Human Resources 288,670 121,253 42.0% _ Police Departmen' 8.080,775 3,932,726 48.7% 1 Roads and Garage 1,742,9D 729.418 41.8% Public Fadl � 850,215 482,523 56.8% Parks 1,406,860 609,069 43.3% ' Cemetery 190,375 79,490 41.8% Development 621,365 251,726 30.6% iCommunity Nos -Departmental 2,070,455 1,056,591 51.0% Total Expenditures S 17,894,797 S 8,552,171 47.8% Unappropriated r'a TotalUses17,894,797 $ 8,552,171 47.8% Ending Unappropriated Fund Balance S 11,894,989 WE PREVIOUSLY RECEIVED ALL OF THE AMERICAN RESCUE PLAN ACT FUNDING AND THE CITY COUNCIL HAS AGREED TO APPLY THOSE FUNDS TO THE ITEMS LISTED. AMEkILM 1it'0Wt r'LAN ACT FUND I Budget YX Beginning fund Balance ` S 2,9�7,232 ARPA Grant n1a Interest 7,174 32,776 456.9% Total Revenues $ 7,174 S 32,776 456.9% From Fund Balance 2,907,232 0.0% Total Sources S 2,914,406 1 2,940,008 100.9% Gardenia Ditch S 618,110 S 00'% Roadwo* 2,119,000 0.0% Schumann Drive 36,524 0.0% Interest Expenaitures 80,712 0.0% Total Uses $ 2,914,406 $ 0.0% 913014 Ending Available Funds S $ 2,940,008 General Fund Revenue I Adjisted Budge,, DYear tDDate ;,cca 2,oao M. lad J #es Pa,a� & r1\011 Gra�e9 F� General Fund Expenditures r AdN-B,WC" Ely-n U." FUND BALANCE USES FOR GENERAL FUND ARE SHOWN BELOW. PROJECTED CHANGES TO YEAR END ANTICIPATE THAT RESERVES WILL BE MAINTAINED SLIGHTLY HIGHER THAN PROJECTED WHEN PREPARING THE FY 2024 BUDGET. 1 GENERAL FUND BALANCE FORECAST Fund Balance F,B,R Account Beginning Reserves 10101123 5 9,664,988 5 275,000 Year to Date Revenue 10,507,172 Fund BafancelRBR Changes to Date: Purchases Not Received (86,190) Unfinished 2023Projects (217,689) Closed Senior Center Roofing 6,667 Replaced Police Vehicle (52,477) Grant administration on Dock (10,400) Clydesdales for Centennial (13,864) Financial Disclosure Opposition (10,000) Runway 05-23 Grant project (62.700) Finance Director Leave Payouts (90,967) Roof Repairs at Yacht Club i3,940 Year to Dale Uses 5 (537,620) 5 (3,940� Other Expenditures (8,010,611) Current Reserves S 11,623,929 $ 271,060 Expected Changes to Year End: Additional Revenues 7,086,473 - Additional Expenditures (9,342,626) Ending Reserves 5 9,367,776 $ 271,060 Adjust RB,R to $275,000 3,940) 3,940 Adjusted Reserves $ 9,163,836 5 275,000 Assigned Funds' (1,006,025) Employee Final Payouts (390,000) Net Unassigned Reserves 5 1,957,811 $ 275,000 Total Ending Reserves $ 8,242,811 Projected in 2024 Budget $ 8,136,098 Assigned Funds include Inventories, Prepaids PD Deposils & Golf Course Loan. 188 of 220 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT SECOND QUARTER FOR YEAR ENDING SEP'TEI%IBER 30, 2024 SUMMARY A MAJOR PORTION OF BUDGETED STORMWAIER FEES WERE GOLF- COURSE REVENUES CONTINUED TO BE FAVORABLE RECEIVED IN THE FIRST QUARTER. PROJECTED CHANGES DUE TO HIGH LEVELS OF PLAY. BUNKER RENOVATIONS TO YEAR END ANTICIPATE THAT RESERVES WILL BE AND THE GENERAL FUND PAYMENT WILL CAUSE MAINTAINED SLIGHTLY HIGHER THAN PROJECTED WHEN ANTICIPATED RESERVES TO BE LESS THAN PROJECTED PREPARING THE FY 2024 BUDGET. WHEN PREPARING THE FY 2024 BUDGET. 61UKmvvATER FUND SUMMARY - GOL� FUND SUMMARY Budget YTD % Budget YTD % Beginning Fund Balance f S 1,970,245 1 Beginning Resources S $ 6,091 Slomrvaterfees 1,926,000 1,837J97 95.4% interest and Othe• 40 26,103 6q,3% - Charges for Sewis t,83g985 1221,008 67.0% Total Revenues $ �583 1,966,563 $ 1,863,906 94.8% 532% ' From Fund Balance 610,243 0.0°k MiscRentellaneous j 6liscellanecus 47,460 47,460 25256 2525fi 532% 'Total Sources $ 2,576,826 S 3,834,151 148.8% `Total Revenues 1,908,445 1,267,714 66A% Pro Shop Sales 125,000 30.604 24.51/o Operating Expend'tures $ 2,213,354 S 944.384 42.7;5 _ Pro Shop Purchases (95,000) (30,947) 32.6% i Cap?.al OJUay 22.479 1B,850 63 cy Saes vs Cost of Sales 30,000 (343) 111/0 t Trarsfer to Capital Projects 340,993 10,193 3.00 From Reserves Range Pole 19,100 rda Total Uses S 2,576,826 $ 973,427 37.8% :Total Sources f 1,957,545 $ 1,273,462 65.1% - Ending Fund Balance f 2,860,724 i - Expected Change to Year End: Opening Expenses 1,719.813 $ 846,563 492% i Additional Revenues 102,677 Equipment 42,300 2,866 6.8% Additional Expenditures (1268.970) Bunker Rerovatiom 50,003 0.0'/0 Additional Capital Outlay (3,629) Rance Pole 19,100 1(000 100.0% - Transfers to Capital Projects �330,800! Total Operating Expense 1,831.213 868,529 47.4% 9130124 Ending Available Funds S 1,360,002 Addition to Reserves 8,934 rda Projected in 2024 Budget S 1,235,136 General Fund Payment 80,000 rda Building FundPaymenl 37,398 16,700 50.0% Total Uses f 1,957,545 S 887,229 453'% PROJECTED CHANGES TO YEAR END ANTICIPATE THAT Total Ending Resources S S 391,324 RESERVES WILL BE HIGHER Tt'EAN PROJECTED WHEN Expected Change to Year End. PREPARMG TPE FY 2024 BUDGET. 1 Addib3n3lSources W.083 r' A�r?OT FUND SUMMARY 1 Additional Uses (1,070,316) 9130124 Ending Resources f 6,D91 - Budget YTD % ¢ Projected in 424 Budget S 12C,677 Beginning Resources f 603,203 Rents 662,635 326.635 4931,'a BUILDING FUND RESOURCES EXCLUDE THE LOANS AND FBIAiS1a:eReimbursemenL, 11,938 n/a ADVANCES OF $1,112,843 MADE TO THE GOLF COURSE. a Investment Income 10,750 5,975 55.6% BUILDING FUND SUMMARY - 6liscellanacus 85,185 57,386 67.4% Budget YID %� Total Revenues 758,570 401,934 53.0% Beginning Resources • $ 1,448,384 Licenses and Permits 1,04g150 507,804 48.6% From Fund Balance 96,171 hia Charges to, Service 22,5,00 8.708 38.7% :Total Sources f 854,147 $ 1,005,137 Fines and Forfeits 5.500 900 16 4°% Miscellaneous 40,000 20.649 51.6% Operating Expenses S 697.883 5 353,343 50 6% Golf Fund Loan Payme1s 37,393 18,689 50.0% DST Fund Loans 38,530 0.0% Total Revenues 1.149,548 556.750 48 4% Caplal Oiday 115,0D0 67.670 588% From Fund Balance 227,111 n1a - Transfers fo Projjem 3,364 - 10'0 Total Sources 1,376,659 556.750 40.4% Total Uses S 854,747 S 421,013 e9.3g; Operating Expenses i 1.34z,903 S 539.327 40.2% - Capitai Outlay 33,750 33,599 99.6% 913DR4 Ending Resources S 584,124 Total Uses S 1,376,659 S 572,926 41.6% Expected Change to Year End: 9130124 Ending Resources S 1,432,208 i Additional Revenues 356,636 Expected Change to Year End: Atldd tonal Uses (433 734) Additional Revenges 592,798 Additional Uses (803,733) 9130!13 Ending Resources f 507,026 9130123 Ending Resources S 1,221,273 - Projected in 2024 Budget f 458,005 Projected In 2024 Budget S 1,442,693 189 of 220 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31 /24 202012021 202112022 2022/2023 2023/2024 202312024 202312024 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GENERAL FUND TAXES -6,022,157 -6,121,289 -6,761,360 -8,250,422 -11,934,118 69.13% LICENSES & PERMITS -107,947 -114,966 -108.966 -119,064 -184,400 64.57% INTERGVT`L REVENUE -1,238,720 -1,549,626 -1,322,424 -1,394,827 -4.076,638 34.22% CHARGES FOR SERVICE -376,017 -406.558 -384,290 -422,717 -834,439 50.66% FINES AND FORFEITS -19,028 -62,843 42,941 -36,959 -67,050 55.12% MISC. REVENUE -80,357 -143,748 -220,934 -283,183 -436,392 64.89% TRANSFERS IN -75,000 0 0 0 -80,000 0.00% FROM FUND BALANCES 0 0 0 0 -541,560 0.00% GENERAL FUND REVENUE -7,919,225 -8,399,030 -8,840,915 -10,507,172 -18,154,597 57.88% CITY COUNCIL 23,499 24,980 24,145 36,993 85,895 43.07% CITY MANAGER 132,156 152,312 147,784 169,118 342,675 49.35% CITY CLERK 100,629 159.920 118,884 181,923 358,215 50.79% CITY ATTORNEY 88,179 94,604 115,337 112,894 252,880 44.64% FINANCE 338,310 393,874 311,134 443,201 825,969 53.66% M.I.S. DIVISION 271,864 308,244 324,388 345,244 678,425 50.89% HUMAN RESOURCES 0 0 95,963 121,253 281,670 43.05% POLICE ADMINISTRATION 450,813 486,894 449,006 501,373 983,824 50.96% POLICE PATROL 1.956,988 2,173,231 2,235,676 2,275,249 4,572,105 49.76% CODE ENFORCEMENT DIVISION 88,225 104,627 68,648 107,959 220,385 48.99% POLICE INVESTIGATIONS 593,063 675,986 664,522 679,993 1,512,815 44.95% POLICE COMMUNICATIONS 259,753 337,859 308,438 368,154 863,515 42.63% ROADS AND DRAINAGE 445,165 512,026 507,778 603,308 1,418,815 42.52% CENTRAL GARAGE 98,721 114,802 119,249 126,110 324,175 38.90% FACILITIES MAINTENANCE 277,316 319,417 345,715 482,523 850.215 56.75% PARKS AND RECREATION 460,025 571,272 586,040 609,069 1,406,860 43.29% CEMETERY 115,772 71.069 77,606 79,490 190.375 41.75% COMMUNITY DEVELOPMENT 234,387 241,802 222,958 251,726 821.365 30.65% NON -DEPARTMENTAL 682,272 962,541 767.932 1.056,592 2,164,419 48.82% GENERAL FUND EXPENDITURES 6,617,136 7,705,460 7,491,205 8.552,171 18,154,597 47.11% 190 of 220 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03131/24 202012021 2021/2022 202212023 202312024 202312024 2023/2024 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET AMERICAN RESCUE PLAN ACT INTERGVTLREVENUE 1,666,064 0 0 0 0 0.00% MISC. REVENUE 0 1,977 30,127 38.105 7,174 531.15% FROM FUND BALANCE 0 0 2,869,473 0 2,907,232 0.00% ARPA FUND REVENUE 1,666,064 1,977 2,899,600 38,105 2,914,406 1.31% TRANSFERS OUT 0 481.012 6,048 0 2,914,406 0.00% ARPA FUND EXPENDITURES 0 481.012 6,048 0 2,914,406 0.00% LOCAL OPTION GAS TAX TAXES -299,794 -309,916 -247,262 -229,956 -763,830 30.11% INTERGVTL REVENUE 0 0 0 0 -15,413 0.00% MISC. REVENUE -296 -484 -8,121 -16,933 -3,238 522.93% FROM FUND BALANCES 0 0 0 0 -941,800 0.00% LOGT FUND REVENUE -300.090 -310,400 -255,383 -246,888 -1,724,281 14.32% OPERATING EXPENSES 87,572 0 2,700 0 5.901 0.00% CAPITAL OUTLAY 34,372 4,870 0 0 0 0.00% DEBT SERVICE 121,781 121,473 122,174 0 0 0.00% TRANSFERS OUT 478,175 12,724 1,800 0 1,475,223 0.00% TO FUND BALANCES 0 0 0 0 243,157 0.00% LOCAL OPTION GAS TAX 721,901 139,066 126,674 0 1,724,281 0.00% DISCRETIONARY SALES TAX TAXES -1,532,253 -1,817,434 -1,589,578 -1,613,230 -5,120,145 31.51% MISC. REVENUE -6,917 -5,022 -27,433 -54,786 -32,914 166.45% FROM FUND BALANCES 0 0 0 0 -6,338,195 0.00% DST FUND REVENUE -1,539.170 -1,822,456 -1,617.010 -1,668,015 -11,491,254 14.52% OPERATING EXPENSES 0 0 0 0 0 0.00% CAPITAL OUTLAY 0 7,151 0 0 0 0.00% TRANSFERS OUT 1,157,871 4,516,085 925,754 943,312 10.829,430 8.71% TO FUND BALANCES 0 0 0 0 661,824 0.00% DISCRETIONARY SALES TAX 1,157,871 4,523,236 925,754 943,312 11,491,254 8.21% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -18,732 -18,936 -26,768 -33,968 -28,450 119.39% TRANSFERS IN 457,672 -385,665 -391,770 -471,967 471,765 100.04% FROM FUND BALANCES 0 0 0 0 -88,401 0.00% RRD REVENUE 476,403 -404.600 -418,538 -505,935 -588,616 85.95% OPERATING EXPENSES 133,184 167,468 151,865 102,717 271,370 37.85% GRANTS AND AIDS 0 0 0 0 71,951 0.00% TRANSFERS OUT 74,932 29,306 3,500 0 116.450 0.00% TO FUND BALANCES 0 0 0 0 128,845 0.00% RRD EXPENDITURES 208,116 196.774 155,365 102,717 588,616 17.45% PARKING IN LIEU OF FUND MISC. REVENUE -3,072 -15,019 -4,099 -4,969 -4,315 115.15% PARKING IN LIEU OF REVENUE -3,072 -15,019 -4,099 -4,969 -4,315 115.15% TO FUND BALANCES 0 0 0 0 4,315 0.00% PARKING IN LIEU OF EXPENDITURES 0 0 0 0 4,315 0.00% 191 of220 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31/24 202012021 202112022 202212023 202312024 202312024 2023/2024 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET RECREATION IMPACT FEE FUND MISC. REVENUE -86,531 -85,236 -56,291 -66,312 -198,303 33.44% FROM FUND BALANCES 0 0 0 0 -375,743 0.00% RECREATION IMPACT FEE REVENUE -86,531 -85,236 -56,291 -66,312 -574,046 11.55% TRANSFERS OUT 73.010 17,640 0 400,954 574,046 69.85% TO FUND BALANCE 0 0 0 0 0 0.00% RECREATION IMPACT FEE 73.010 17,640 0 400,954 574,046 69.85% STORMWATER UTILITY FUND MISC. REVENUE -1,817,171 -1,831,543 -1,835,863 -1,863,906 -1,966,583 94.78% FROM FUND BALANCES 0 0 0 0 -610,243 0.00% STORMWATER FUND REVENUE -1,817,171 -1,831,543 -1,835,863 -1.863,906 -2,576,826 72.33% PERSONAL SERVICES 326,030 364.125 365,294 416,913 971,620 42.91% OPERATING EXPENSES 354,714 331,291 508.945 527,471 1,241,734 42.48% CAPITAL OUTLAY 68,096 129,601 35,406 18,850 22,479 83,86% TRANSFERS OUT 1,325 57,125 142,874 10,193 340,993 2,99% STORMWATER FUND EXPENDITURES 750,166 882,142 1,052,519 973,427 2,576,826 37.78% LAW ENFORCEMENT FORFEITURE FUND FINES AND FORFEITS -15,000 0 0 -183 -150 122.22% MISC. REVENUE -30 -28 -555 -596 -1,150 51.84% FORFEITURE REVENUE -15,030 -28 -555 -779 -1,300 59.96% OPERATING EXPENSES 1,500 1,057 0 0 0 0.00% CAPITAL OUTLAY 15,000 0 0 0 0 0.00% GRANTS AND AIDS 0 0 1,500 0 0 0.00% TO FUND BALANCES 0 0 0 0 1,300 0.00% FORFEITURE FUND EXPENDITURES 16,500 1,057 1,500 0 1.300 0.00% STORMWATER DEBT SERVICE FUND MISC. REVENUE -333 -356 0 0 0 0.00% TRANSFERS IN -200,481 -116,702 0 0 0 0.00% FROM FUND BALANCES 0 0 0 0 0 0.00% STORMWATER DEBT SERVICE REVENUE -200,814 -117,058 0 0 0 0.00% DEBT SERVICE 6,764 3,417 0 0 0 0.00% TO FUND BALANCES 0 0 0 0 0 0.00% STORMWATER DEBT EXPENDITURES 6,764 3,417 0 0 0 0.00% 192 of 220 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 03/31/24 2020/2021 2021/2022 2022/2023 202312024 202312024 202312024 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET GOLF COURSE FUND CHARGES FOR SERVICE -892,425 -1,146.615 -1,246,615 -1,242,115 -1,890,985 65.69% MISC. REVENUE -20,191 -20.675 -75.159 -35,542 47,460 74.89% TRANSFERS IN 0 0 0 -19,100 0.00% GOLF COURSE FUND REVENUE -912,615 -1,167,290 -1,321,774 -1,277,657 -1,957.545 65.27% PERSONAL SERVICES 137,640 172,069 130,223 153,532 341,635 44.94% OPERATING EXPENSES 199,516 214,336 238.952 278,321 488,909 56.93% CAPITAL OUTLAY 0 0 21,097 2,866 42,300 6.78% TRANSFERS OUT 19,183 18.042 18,105 18,699 117,398 15.93% TO FUND BALANCE 0 0 0 0 8,934 0.00% TOTAL ADMINISTRATION 356,339 404,448 408,377 453,418 999.176 45.38% OPERATING EXPENSES 284,894 295.253 341.483 335,946 708,515 47.42% CAPITAL OUTLAY 13,429 0 0 0 50,000 0.00% TOTAL MAINTENANCE 298.323 295,253 341,483 335,946 758,515 44.29% GOLF COURSE CARTS PERSONAL SERVICES 47,464 70,376 73,954 80,301 167,160 48.04% OPERATING EXPENSES 1,699 2,130 13,359 17,563 32,694 53.72% CAPITAL OUTLAY 0 0 0 0 0 0.00% DEBT SERVICE 32,894 32,894 0 0 0 0.00% TOTAL GOLF COURSE CARTS 82,057 105,400 87.314 97.864 199,854 48.97% GOLF COURSE FUND EXPENDITURES 736,719 805,101 837,174 887,228 1,957.545 45.32% AIRPORT FUND CHARGES FOR SERVICE 0 0 0 0 0 0.00% LEASE REVENUE -250,004 -275.344 -302,945 -326,635 -662,635 4929% MISC. REVENUE -41,287 -43,398 -48,179 -75,299 -95,935 78.49% TRANSFERS IN 0 0 0 0 0 #DIVIO! FROM FUND BALANCE 0 0 0 0 -96,177 0.00% AIRPORT REVENUE -291,290 -318,742 -351,124 A01,934 -854.747 47.02% PERSONAL SERVICES 33.525 49,512 90.171 98,044 206,415 47.50% OPERATING EXPENSES 158.042 191,162 187.691 255,299 491,468 51.95% CAPITAL OUTLAY 4,255 1,920 0 67,670 115,000 58.84% DEBT SERVICE 0 0 0 0 38.500 0.00% TRANSFERS OUT 75,000 0 51,957 0 3.364 0.00% TO FUND BALANCES 0 0 0 0 0 0.00% AIRPORT ADMINISTRATION 270,822 242,594 329.819 421,013 854,747 49.26% BUILDING FUND LICENSES & PERMITS -554,461 -592.737 -458.078 -507.804 -1,044,150 48.63% CHARGES FOR SERVICE -12,956 -16,909 -9,069 -8,708 -22,500 38.70% FINES AND FORFEITS -2,700 -2,136 -2,925 -900 -5,500 16.36% MISC. REVENUE -9,723 -3,696 -21,891 -20,649 40,000 51.62% TRANSFERS IN -19,183 -18,042 A8,105 -18,699 -37,398 50.00% FROM FUND BALANCE 0 0 0 0 -227,111 0.00% BUILDING REVENUES -599,022 -633,520 -510.067 -556,760 -1,376,659 40.44% PERSONAL SERVICES 284,570 365,167 355,831 451,492 1,100,515 41,03% OPERATING EXPENSES 77,117 117,896 108,986 87,835 242,394 35.24% CAPITAL OUTLAY 22,957 0 5,201 33,599 33,750 99.55% TRANSFERS OUT 0 0 0 0 0 0.00% TO FUND BALANCE 0 0 0 0 0 0.00% BUILDING EXPENDITURES 384,644 483,063 470,019 572,925 1,376,659 41.62% 193 of 220 CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 03/31/24 CITY COUNCIL PERSONAL SERVICES OPERATING EXPENSES TOTAL CITY MANAGER PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL CITY CLERK PERSONAL SERVICES OPERATING EXPENSES TOTAL CITY ATTORNEY PERSONAL SERVICES OPERATING EXPENSES TOTAL FINANCE PERSONAL SERVICES OPERATING EXPENSES TOTAL M.I.S. DIVISION PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL HUMAN RESOURCES PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL POLICE ADMINISTRATION PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL POLICE PATROL PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL CODE ENFORCEMENT DIVISION PERSONAL SERVICES OPERATING EXPENSES TOTAL POLICE INVESTIGATIONS PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL POLICE COMMUNICATIONS PERSONAL SERVICES OPERATING EXPENSES TOTAL 2020/2021 2021/2022 2nd QTR 2nd QTR ACTUALS ACTUALS 11,377 11,372 12,122 13,608 23,499 24,980 126.852 145,326 5,305 6,987 0 0 132,156 152,312 84,425 94,640 16,204 65,280 100,629 159,920 75,393 89,811 12,786 4,793 88,179 94,604 240,689 295,494 97,621 98,380 338,310 393,874 158,408 189,726 113,455 118,518 0 0 271,864 308,244 0 0 0 0 0 0 0 0 370,312 423,818 80,501 59,326 0 3,750 450,813 486,894 1,817,646 2,009,431 126,960 146,434 12,383 17,365 1,956,988 2,173,231 81,047 96,416 7.178 8.211 88,225 104,627 510,995 607,021 72,568 68,965 9,500 0 593,063 675,986 255,469 332,529 4,283 5,329 259,753 337,859 2022/2023 2023/2024 2nd QTR 2nd QTR ACTUALS ACTUALS 11,371 11,365 12,774 25,627 24,145 36,993 142,458 163,586 5,327 5,533 0 0 147,784 169,118 88,405 102,775 30,479 79,148 118,884 181,923 95,983 99,547 19,354 13,347 115,337 112,894 221,667 353,412 89,467 89,789 311,134 443,201 190,283 220,518 134,105 124,726 0 0 324,388 345,244 78,387 88,999 17,576 32,254 0 0 95,963 121,253 391,161 419,418 57,845 81,955 0 0 449,006 501,373 2,017,813 2,096,944 183,368 158,097 34,495 20,208 2,235,676 2,275,249 61,689 98,315 6,959 9,644 68,648 107,959 590,107 595,966 74,415 78,807 0 5,220 664,522 679,993 304,871 362,965 3,567 5,189 308,438 368,154 2023/2024 2023/2024 ANNUAL PERCENT BUDGET OF BUDGET 22,725 50.01 % 63,170 40.57% 85,895 43.07% 325.450 50.26% 17,225 32.12% 0 0.00% 342,675 49.35% 263,697 38.99% 94,618 83.65% 358,215 50.79% 205,775 48.38% 47,105 28.33% 252,880 44.64% 685,491 51.56% 140,478 63.92% 826,969 53.66% 463.700 47.56% 214,725 58.09% 0 0.00% 678,425 50.89% 205.545 43.30% 76,125 42.37% 0 0.00% 281,670 43.05% 839,700 49.95% 144,124 56.86% 0 0.00% 983,824 50.96% 4,088,225 51.29% 402,143 39.31 % 81,737 24.72% 4,572,105 49.76% 200,180 49.11 % 20,205 47.73% 220,385 48.99% 1,336,390 44.60% 170,325 46.27% 6,100 85.57% 1,512,815 44.95% 847,425 42.83% 16,090 32.25% 863,515 42.63% 194 of 220 CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 03/31/24 202012021 2021/2022 2022/2023 2023/2024 2023/2024 202312024 2nd QTR 2nd QTR 2nd QTR 2nd QTR ANNUAL PERCENT ACTUALS ACTUALS ACTUALS ACTUALS BUDGET OF BUDGET ROADS AND DRAINAGE PERSONAL SERVICES 292,176 277.095 306,495 349,783 795,260 43.98% OPERATING EXPENSES 150,087 174,431 182,869 189,641 473,800 40.03% CAPITAL OUTLAY 2,902 60,498 18,414 63,884 149,755 42.66% TOTAL 445,165 512,025 507,778 603,308 1,418,815 42.52% CENTRAL GARAGE PERSONAL SERVICES 87,954 103,931 102,349 111.827 290,245 38.53% OPERATING EXPENSES 10.768 10,872 13,675 14,282 33,930 42.09% CAPITAL OUTLAY 0 0 3,226 0 0 0.00% TOTAL 98,721 114,802 119,249 126,110 324,175 38.90% FACILITIES MAINTENANCE PERSONAL SERVICES 137,884 153,863 114,910 148,518 301,945 49.19% OPERATING EXPENSES 122,811 157,216 230,805 269,040 471,900 57.01% CAPITAL OUTLAY 16.621 8,33E 0 64,965 76,370 85.07% TOTAL 277,316 319,417 345,715 482,523 850,215 56.75% PARKS AND RECREATION PERSONAL SERVICES 330.032 403,830 404,684 436.070 1,053.850 41.38% OPERATING EXPENSES 116,031 147,192 128,243 155,808 320,810 48.57% CAPITAL OUTLAY 13,963 20,250 53,113 17,191 32,200 53.39% TOTAL 460,025 571,272 586,040 609,069 1,406,860 43.29% CEMETERY PERSONAL SERVICES 103,255 59.695 62.127 69,022 145,315 47.50% OPERATING EXPENSES 12,517 11,373 15,479 10,468 45,060 23.23% TOTAL 115,772 71,069 77,606 79,490 190,375 41.75% COMMUNITY DEVELOPMENT PERSONAL SERVICES 200,967 211,290 212,617 239,700 622,405 38.51% OPERATING EXPENSES 33,419 30,512 10,340 12,025 110,460 10.89% CAPITAL OUTLAY 0 0 0 0 88,500 0.00% TOTAL 234,387 241,802 222,958 251,726 821,365 30.65% NON -DEPARTMENTAL PERSONAL SERVICES 129,754 150,353 139,812 166,873 608,765 27.41% OPERATING EXPENSES 546,855 517,440 577,165 807,871 1,071,509 75.40% TRANSFERS TO OTHER FUNDS 5,663 294,749 50,956 81,847 428,676 19.09% TO FUND BALANCES 0 0 0 0 55,469 0.00% TOTAL 682,272 962,541 767,932 1,056,592 2,164,419 48.82% GENERAL FUND EXPENDITURES 6,617,136 7.705,460 7,491,205 8,552,171 18,154,597 47.11% 195 of 220 CITY OF SEBASTIAN CAPITAL PROJECTSTATUS REPORT' AS OF MARCH 31, 2024 - Page I of 2 Current Prior Project Budget Share Project Year Year Expenditures Percent Funds gumbe Description Budget Sources n Thousands of Budget Expenditures Expenditures To Date ExpendecEncumbrancet Remaining FY2019 A)952 Construct hangar D FDOT/DST/AP 1,8001450/67.2 2,317,253 2,313,889 2,313,889 99.85% 42,139 (38,774) TOTAL S 2,317,253 S - S 2,313,889 S 2,313,889 99.85% S 42,139 S (38,774) FY2020 A2007 CDBG Grant Program CDBG 643.3 643,327 140,453 369,198 509,651 79.22% 14,633 119,043 S 643,327 $ 140,453 $ 369,198 S 509,651 79.22% $ 14,633 S 119,043 FY2021 A216I Stormwater Master Plan DST/SW 350/350 700,000 - 648,400 648,400 92.63% 51,600 - S 700,000 S - S 648,400 S 648,400 92.63% S 51,600 S - F V 2022 A2220 Working Waterfront- Submerged Land CRA 50 50,000 8,550 8,550 17.10% 41,450 A2221 BSSC Baseball Backstops RIF 75 75,000 - - 0.00% 75,000 A2224 Riverview Park Enhancements DON 7 6,850 - - 0.00% - 6,850 A2230 Railroad Crossing Sidewalks LOGT/DST 100/90 190,000 - 8,200 8,200 4.32% 14,920 166,880 A2231 Road Improvements ARPA 2 2,119,000 201,653 201,653 9.52% - 1,917,348 A2250 Construct (3) Square Hangars FDOT/DST 1,2561350 1,605,895 298 - 298 0.02% 1,605,597 A2260 Swales/Driveways/Culvens LOGT/SW 102/244.7 346,726 10,193 106,533 116,726 33.67% 230,000 A2261 Concha Dam Replacement DST 700 700,000 - - 0.00% 700,000 A2263 Tulip habitat Restoration IRLC/SW 4.8/18.5 23,291 1,696 9,119 10,815 46.43% 4,773 7,703 A2264 Gardenia Ditch ARPA/DST 536.9/213.1 750,000 - 9,887 9,887 1.32% 3,756 736,357 A2265 Schumann Drive Box Culvert ARPA 44 44.120 7,596 7,596 17.22% 36,524 - $ 5,910,982 $ 213,940 S 149,885 S 363,725 6.15% S 59,973 S 5,487,184 FY 2023 A2304 Backup System Update DST 42.9 42,890 9,968 31,121 41,089 1 - 1,801 A2306 PD Vehicles 8t Equip DST 488.1 488,100 130,260 - 130,260 0 322,344 35,496 A2310 PD Generator Transfer Switch DST 200 203,317 3,317 296 3,612 0 164,250 35,455 A2312 Hurricane Ian FEMA 0 - - 56,386 56,386 - - (56,386) A2313 Hurricane Nicole FEMA 0 - - 24,086 24,086 - 9,800 (33,886) A2315 I00th Anniversary Celebration DON/GF 53.7 / 96.9 150,561 49,483 12,945 62,428 0 31,762 56,372 A2320 Swing/Bench Park RIF 35 35,0(10 - - - - 35,000 A2322 Kiosk Signs CRA 15 15,000 - - - 13,641 1,359 A2324 Riverview Area Improvements DST 74 73,591 26,886 15,595 42,481 1 27,119 3,991 A2325 Coastal Resilience Plan Update DFP 120 120,000 60,197 16,283 76,479 1 43,521 - A2327 Natural Landscaping/11D Demo GF 15 15,000 - - I5,000 A2328 Strategic Plan GF 75 75,000 2,627 2,627 0 71,000 1,373 A2331 Bucket Truck DST 159 159,000 - - - 158,219 781 A2333 Dump Truck DST 185 185,000 - 184,500 500 A2334 Sidewalk (Davits Dialysis) DST 200 200,000 - - 200,000 A2339 PW Technology DST 7.7 7,667 5,044 - 5,044 1 2,623 A2351 Runway05-23 Rehab FAA/FllOT/DST 3,330/1851185 3,699,990 565,687 31,122 596,809 0 2,840,099 263,082 A2352 Coronavirus Response Grant FAA 13 13,000 2,321 5,430 7,751 1 - 5,249 A2353 Hangar D Office Improvements PDOT/DON 320/80 400,000 - - 400,000 A2360 Swales/Driveways/Culverts US"f 150 150,000 - - - 150,000 A2362 Sliplining DST 329.8 262,823 17,300 49,061 66,361 0 95,785 100,678 A2364 Stonecrop Drainage Improvements FEMA/DST 1,118/1,824 2,941,591 - 160,894 160,894 0 2,780,698 (0) S 9,237,530 $ 873,090 $ 403,217 S 1,276,307 13.82% S 6,742,736 S 1,218,487 CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF MARCH 31, 2024 - Page 2 of 2 196 Of 220 Current Prior Project Budget Share Project Year Year Expenditures Percent Funds Vumbe Description Budiel Sources a Thousands of Budge Expenditures Expenditures To Date ExpendeiEncumbrancet Remaining FV2U24 A2401 CStywide,Computers DST 82 81,947 30,664 30,664 0 3,004 48,279 A2402 COSty Equipment DST IS 15,000 14,228 14,228 1 772 A2403 Network Infrastructure DST 31.6 31,574 5,462 5,462 0 10,745 15,368 A2405 Security Cameras DST 30 30,000 11,818 11,818 0 18,182 A2409 PD Vehicles & Equip DST 644.5 644,531 33,391 33,391 0 609,386 1,754 A2410 PD Body Worn & Vehicle Cameras DST 88.8 88,776 39,292 39,292 0 49,485 A2411 CAD/RMS System DST 84.5 84,550 25,OW 25,000 0 59,550 A2412 Air Conditioner Replacements DST 25 25,000 - - - 25,000 A2413 Sustainable Sebastian GF 10 10,000 440 440 0 9,560 A2414 Cemetery Grounds Maintenance CTF 165 151,910 106 106 0 129,320 22,484 A2415 JAG Grant JAG 12.8 12,799 - - - 12,799 A2416 Community Development Office Impro• GF 107.4 107,377 107,377 A2417 Microsoft Office 2021 I.fcenses DST 72 72,053 72,053 A2421 Playground Improvements RIF 350 393,866 331,132 8,888 0 31,304 31,430 A2423 Working Waterfront Expansion FIND/CRA 60 / 60 120,000 2,063 0 120,000 - A2424 Veterans Memorial Improvements GF Is 15,000 10,168 - - 4,832 A2425 N County Marine Law Enforcement Fat FIND/DON 50150 100,0()0 10,168 0 - 100,000 A2426 Grant Admin - N County Marine Law E DON/GF 10.4 / 10.4 20,800 - 20,800 - A2427 Riverview Park Improvement% DST 1500 1,500,000 5,000 - - 1,495,000 A2428 Riverview Park Master Plan GF 62.7 62,700 5,000 0 62,700 - A2430 Street Repaving LOGT 479.7 479,739 479,739 A2431 Street Reconstruction DST 1780 1,790,163 188,738 188,738 0 411,263 1,180,163 A2432 Sidewalk Replacement GF 85.5 85,572 - - - - 85,572 A2433 Swales WGT 801.6 801,653 - - - 801,653 A2450 Reconstuct Alpha Apron FDOT/DS"T 1,000/250 1,250,OW 20,178 20.178 0 44,625 1,185,197 A2451 AP Security Trailer GF 0 17,342 17,342 RD1V/0! (17,342) A2452 AWOS System FDOT/DST 96/24 120,000 - - 120,000 A2453 Design Taxiway Golf FDOT/DST 172.4/43.1 215,500 215,500 A2460 SW Excavator DST 375 375,000 374,128 872 A2461 SW Brush Truck DST 122 122,000 115,831 6,169 A2462 SW Backhoe DST 170 170,000 146,430 23,570 A2463 SW Facility Pump DST 60 60,000 - 60,000 A2464 Sliplining/Pipe Replacement SW 165 165,000 134,745 30,255 A2465 SW Excavator DST 67 66,963 66,963 0 J y,Lzy,9N J /JL,yJa a - a 41L,//a 4.wp%o D L,Lo1,L9J a 0,L93,1/L GRAND TOTAL $ 28,068,465 S 1,960,340 S 3,884,589 $ 5,524,748 19.68% $ 9,197,324 S 13,031,212 197 of 220 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED MARCH 31, 2024 At March 31, 2024, the total of the City's cash and investments were $28,958,323.66. Of this, $24,176,820.49 was held in an interest bearing checking account at Seacoast National Bank, $4,217,325.54 was invested with the State Board of Administration and $564,177.63 is deposited with Florida Trust. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 4.93% for the Bank and 5.49% for the State Board. The average annualized return over the 3 months of this quarter from the deposit with Florida Trust was about 4.07%. This is expected to continue being positive in the coming quarters. Florida Trust is pool fund that deals in government securities averaging less than 2 year maturities. SEACOAST NATIONAL BANK STATE BOARD OF ADMINISTRATION (SBA) CURRENT CURRENT CASH BALANCE ALLOCATION BALANCE PERCENT INVESTMENT ALLOCATION BALANCE PERCENT General Fund S 9,187,452.91 38.000/a Gcnem[Ftmd $ I,469,482.09 34.84% American Rescue Plan Act 2,581,462.07 10.680% American Rescue Plan Act 353,019.61 8.37% Local Option Gas Tax Fund 1,452,981.69 6.01% Local Option Gas Tax Fund 1982W.76 4.701/o Discretionary Sales Tax Fund 4,936,080.79 20.42% Discretionary Sales Tax Feud 673,203.54 15.960/. Riverfront Redevelopment Fund 1,135AM.81 4.705'o Rwcrf mu Redevelopment Fund M,271.19 3.66"/a Parking In -Lieu -Of Fund - 0.00% Parking ln-Lieu-OCFund 102,269.35 2.42% Recreation Impact Fee Fund 48,153.02 0.20% Recreation Impact Fee Fund 6,591.60 0.16% Stormwater Utility Fund 2,433,878.48 10.07% Stormwater Uttlty Fund 330,490.74 7.84% Law Enforcement Forfeiture Fund 47,046.98 0.190% Law 1•:nforcement Forfeiture Fund 6,388.43 0.150/0 Stormwater Series 2003 Debt Service Fund - 0.00% Stormwater Series 2003 Debt Service Fund 0.000/a Capital Projects Fund (101,760,77) -0.4r/a Capital projects Fund 0.000/6 Capital Improvements Fund (77,129.25) -0.3r/a Capital Improvements Fund 0.000% Transportation Fund (120,030.10) -0.50% Transportation Fund 0.000/0 Stormwater Projects Fund (4,345.54) -0.02% Stormwater Projects Fund - 0.000/a Golf Course Fund 481,624.32 1.99% Golf Course Fund 65,811.42 1.560/9 AiWri Fund 462,117.34 1.91% Airport Fund 62,803.12 1.49% Airport Projects Fund (462,895,16) -1.91% Airport Projects Fund - 0.WA Building Department Fund 1,498,394.64 6.20% BuMitng Department Fund 204,42232 4.850/a Cemetery Trust Fund 587,038.17 2.43% Cemetery Trust Fund 597,95637 13.940,E Performance Deposits Fund 90.750.00 0.38% Performance Deposits Fund 2,340.00 a06%a Total Bank Balance S 24.176.820.40 100.00% Total SBA Balance S 4.217.325.54 100.00% INTERFUND LOANS REPORT 10/01/23 Scheduled Balance at Fund Making Loans Purpose Balance Payments 09/30/2024 Remarks/Terms GENERAL FUND: Due from Golf Course Cash Flow Loan $465,000 $80,000 $3--95,000 Pay $35K/Year or More. DISCRETIONARY SALES TAX: Due from Airport Fund $285,000 Hangar A $245,299 $10,188 $235,111 5 Years @ 3%, Then 4%for 25 Years. Final in 2038 Due from Airport Fund $267,511 Hangar B $218,969 $8,858 $220,121 5 Years @ 3%, Then 4%for 25 Years. Final in 2041. BUILDING FUND: Due from Goff Course $700,000Irrigation $521,094 $32,386 $488,708 Each 5 Years to T-Bond Minus 1%. Final In 2038. Due from Golf Course $559,684 Other Repairs $559,684 None $559,684 Pay When Possible, Maybe After $700,000 is paid. 198 of 220 ana CC JEW _ y , HOME OF PHMCAM WJUD To: Mayor and City Council Thru: Brian Benton, City Manager From: Kenneth W. Killgore, Finance Director Date: July 7, 2024 Re: Fiscal Year 2024 2°d Quarter Accomplishments The following are the 2°d Quarter Accomplishments for City Departments as assembled and edited by the Finance Department for the three months ended March 31, 2024. CITY CLERK Legislative Sutmort Matters • City Clerk prepared agenda, attended/recorded five Regular City Council meetings and one work session • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed • Seven ordinances passed on first reading; three adopted by Council • Fifteen resolutions adopted by Council • Six proclamations prepared for presentation by Council Members • Eight certificates prepared for presentation by Council Members • Three documents recorded in public record at the Courthouse • Provided monthly City calendars and revisions to Council, City staff and press • Three advertisements placed with TCPalm • Arranged reimbursement for Legislative Action Days travel • Sent out two paper supplements for the Code and LDC books • Arranged meeting invocations • City Clerk prepared agenda, attended/recorded three Regular City Council meetings Records ManaLement Program • Responded to 26 public records requests • 129 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor • Airport documents, maps, surveys, were imported into Laserfiche for permanent and long term record • Historical documents and Board Minutes were put into secure containers for permanent retention. Election Matters • Coordinated Early Voting for Presidential Preference Primary with SOE office Cite Board Matters • Noticed vacancies, prepared one board appointment, updated Board Handbook and distributed pages • Noticed vacancies, prepared seven board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded one CRA and two BOA meetings within Council Meetings • Records Specialist published all scanned City board packets to City website and Laserfiche and provided to press and Council • Coordinated board/committee meeting minutes between staff and technical writer • City Clerk recorded/transcribed one Planning and Zoning Commission meeting CemeterN Matters • Certificates of Interment Rights issued for 17 locations for a total of $45,900. • Scanned all cemetery records as sold or amended for permanent retention Personnel/Educational Matters • Interviewed six candidates for Deputy City Clerk position • Clerk attended three Granicus training sessions • City Clerk attended Candidate Workshop at SOE office • City Clerk attended one Performance Evaluation Committee meeting 199 of 220 Communityv Matters • Attended an organizational Zoom meeting with Express Clydesdales for the Birthday Celebration • Responded to or forwarded CITYSEB emails to appropriate departments • City Clerk and Records Specialist attended three Centennial Celebration meetings • City Clerk and Records Clerk planned, organized and worked the Centennial tent for three festivals • Records Specialist attended 6 Events Committee meetings. FINANCE DEPARTMENT. • Closed accounting records at year-end and responded to questions from the Auditors • Worked with Auditors to complete the FY2023 Audit Report and Financial Statements. • Prepared various other mandated State and Federal reports on the fiscal year ending September 30, 2023. • Developed the budget calendar for events that will keep preparation of FY2025 budget on schedule. • Handled normal processing of payroll, accounts payable and cashiering. • Monitored and approved payments on major contracts. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Monitored and completed required grant paperwork on Airport and other grants. • Documented bids and proposals for purchases to insure purchasing policies were followed. • Reviewed and edited contracts and other agreements. • Edited agenda items submitted for contracts and payments requiring City Council approval. POLICE DEPARTMENT Administration • Continued review of agency policies per accreditation standards. • Conducted interviews for Police Officers, Volunteers, Records Specialists, and Dispatchers. • Hired 3 new Academy Cadets. • Completed an audit on the Investigation and Evidence Safe. • Continued our quarterly auditing and inspection of the police building and equipment. • Attended 5 Council and Special Event/Workshop meetings. • Responded to 21 public records requests. • Attended Executive Round Table Meetings. • Attended the Florida Police Chiefs Winter Conference. • Attended 2 Treasure Coast Chiefs of Police and Sheriff's Association meeting. • Participated in the Martin Luther King Parade. • Conducted 2 leadership and multiple weekly staff meetings. • Attended Coffee with a Cop Event. • Held SPD Citizen's Academy. • Attended a South Florida Law Enforcement Coordination Meeting. • Two Command Staff members attended Internal Affairs Training. • Attended Retired Chief Cummins funeral. • Attended the Four Chaplains Ceremony. • Attended multiple other civic and agency related meetings including Multi -agency assemblies. • Attended 3 Juvenile Justice 19th Circuit Advisory Board Meetings. • Held semi-annual breakfast meeting with crossing guards and volunteers. • Attended Closed Session School Board Safety Meeting. • Attended Tebow's Night to Shine. • Completed and submitted 2025 CIP. Volunteers • The Community Service Volunteers worked a total of 2,227.25 hours during this quarter. • 71 bank deposit details were completed so City Hall employees do not need to leave their assigned duties. • 49 traffic control details were assigned. These details involve directing traffic at city events, road closures, etc. • 339 house watches/close patrols were completed. • 57 vehicle transports were made consisting of taking vehicles to different locations for repairs, etc. • 1,029 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 172 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 68 Airport checks were made. The visibility helps to deter crime. • 59 special details were assigned. • 16 miscellaneous assists for law enforcement personnel. 200 of 220 • 80 paperwork runs, i.e.: State Attorney's Office, Sheriffs Office, etc. The Volunteers pick up and deliver packages such as council packages, State Attorney documents, and miscellaneous items as needed. • Assisted with traffic control on 12 traffic crash scenes. • 196 citizen contacts. • 464 miscellaneous jobs. • 39 Escorts were completed. School Resource Officers Area/school checks 118 116 113 347 Lime Skills classes taught 1 1 1 3 GREAT classes taught 0 0 0 0 Reports 1 0 1 2 Crossing Guard 0 0 0 0 contacts Mentor lunches 10 11 13 34 Patrol hours 64 34 84 182 Community event hours 12 9 0 21 Patrol hours Mentor lunches Crossing Guard contacts Reports GREAT classes taught Life Skills classes taught 1 Area/school checks I 0 20 40 60 80 100 120 140 Road Patrol and Special Operations • Officers were dispatched to 2,187 calls for service, and self -initiated 2,602 events. • 65 adult and 9 juvenile arrests were made. • Juvenile Civil Citation was issued. • Officers issued 218 citations, 6 parking citations, and 654 written warnings. • Officers completed 412 offense reports and 84 crash reports. Special Operations March February ■ January Citations Warnings Incident Reports Arrests Marine & Natural Resources* 0 0 0 0 *The Natural Resources unit is not a full-time position. 3 201 of 220 K-9 Unit *3 of 4 positions occupied. • K-9 Training Hours: 290 • Misdemeanor Arrests: 0 • Felony Arrests: 2 • Narcotic Searches: 4 • Activity Reports: 5 • K-9 Demonstrations: 2 • Schools Attended: 0 • Additional Training Hours: 80 • Agency Assisted: Indian River County SO Detectives VVdrld11Lb Training/Meeting Hours Follow -Ups Active Cases Assigned Cases Cleared Cases Inactive Cases Supplements Call Outs Backgrounds/CVSA's 2 0 14 20 7 8 4 11 5 3 4 2 6.5 14 17 10 6 4 11 2 0 Call Outs Supplements Inactive Cases - Cleared Cases Assigned Cases Active Cases Follow-Ups�if' ' Training/Meeting Hours' Warrants Arrests r Subpoenas 4 0 20 40 1 0 11.5 21 15 11 4 4 3 1 1 7 2 27.5 49 52 28 14 12 25 8 4,7 a Series4 Series3 Series2 ■ Seriesl 4 202 of 220 Surveillance (hours) - Supplements .. Inactive Cases Cleared Cases Other Intel Source Crime Stoppers Intel Officer Intel Active Cases Follow -Ups Training/Meeting Hours warrants Arrests Court Order Documents O 20 40 60 80 100 120 COPE QUARTERLY REPORT • Quarter COMMUNITY EVENTS (man-hours) AGENCY OUTREACH EVENTS (man-hours) COMMUNITY MEETINGS (man-hours) SCHOOL RELATED EVENTS (man-hours) PUBLIC TRAINING CLASSES (man-hours) REGIONAL OUTREACH (man-hours) PROBLEM ORIENTED POLICING (man-hours) PUBLIC SAFETY CADET ACTIVITIES (man-hours) TRAINING SCHOOLS (man-hours) IN-SERVICE TRAINING (man-hours) ADMINISTRATION & RESEARCH (man-hours) ROAD PATROL COVERAGE (man-hours) MARINE PATROL & NATURAL RESOURCES (man-hours) MARINE PATROL & NATURAL RESOURCES (arrests) MARINE PATROL & NATURAL RESOURCES (citations/criminal & non) MARINE PATROL & NATURAL RESOURCES (warnings) MARINE PATROL & NATURAL RESOURCES (vessel stops) SCHOOL RESOURCE COVERAGE (man-hours) Communications Division Sep. Aug- 0 Jul. 3 30 91 124 8 10 50 68 7 7 5 19 0 9 12 21 16 16 22 54 0 4 4 8 2 4 3 9 14 26 28 68 40 0 0 40 8 0 2 10 20 31 35 86 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 128 60 33 221 Disp. Calls For Service 1 1,363 1,395 1,452 4,210 Officer Initiated Calls 890 882 922 2,694 Code Enf. Initiated Calls I 1,517 1,844 2,055 5,416 Volunteer Initiated Calls 350 266 201 817 Calls Entered Into CAD 4,171 4,424 4,701 13,296 911 Calls Received 697 675 774 2,146 911 Calls Transferred Out 318 309 328 954 911 Hang-up Calls I 57 60 76 193 Admin. Calls Received 2,095 1211-OFF OFF OFF ->.> Admin. Calls Transferred N/A N/A N/A N/A Outgoing Admin. Calls N/A N/A N/A N/A Training/Meeting Hours 10 12 12 34 >>> Problem with Ad►ItinisirmiNe call, since then xrtitelicd trorn all.11111" lines ur Rin-Central Thee are working on the problem. 911 phone report system is still not working correctly, so we still can not run reports from here. All reports before that date are no longer available to us. 5 203 of 220 Training/Meeting Hours Outgoing Admin. Calls Admin. Calls Transferred Admin. Calls Received 911 Hang-up Calls 911 Calls Transferred Out 911 Calls Received Calls Entered Into CAD - • --� -�— Volunteer Initiated Calls Code Enf. Initiated Calls Officer Initiated Calls Disp. Calls For Service 0 1,000 2,000 3,000 4,000 5,000 Crime Scene/Evidence Month 3 Month 2 • Month 1 Airrus decelveu 94 73 69 236 Evidence Processed In-house_ 3 1 2 6 Evidence Ou. S&LL .A� C. 15 4 7 26 ltc,ns keturned 12 10 9 31 Items Purged 0 0 0 0 Cars Impounded 0 0 0 0 VIGM, :,:�:,a„Ei,+.ilJ.��o.� 28 26 34 88 Video's downloaded/sent 77 164 252 493 CD's used 57 32 43 132 _ Supplements Written 0 1 1 Evidence Processing Hours 0 3 10 0 3 Crime Scene Processing Hours 0 3 0 3 Training Hours 4 1 5 10 Call Outs ( 0 1 2 3 Fingerprints 4 21 6 31 _ State Attorney Requests 64 1 68 58 190 Fingerprints r-- Training Hours G Evidence Processing Hours CD's used Video Redaction Hours Items Purged Evidence Outsourced L Items Received 0 50 100 150 200 250 300 March Feb a Jan 6 204 of 220 Code Enforcement Of the 5,471 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 187 written warnings. This ranges from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 121 property inspections for title companies and 106 sign violations. • 324 Code Services. • 277 re -inspections, 38 violations were not complied with, 74 were posted for abatement, 4 abated by vendors. • 165 violations complied. • 18 liens filed, 28 liens released. • 87 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were 0 calls for water violation during the 1st quarter. Alarm Assessment • $310.00 in alarm permits (new and renew) • $150.00 in false alarms fines • 115 alarm responses by officers, 115 of these were false. • 21 New permits issued. ROADS Asphalt • Put down 36 tons throughout the city at various road crossings and pot holes including repairs at Creative Park Playground parking area and airport access road bridge crossing, by shade hangars. • Repaired various pot holes and road edges with 2 pallets of bagged cold patch (3 tons) • Built up FPL access road off of S. Wimbrow with millings to create high point for drainage improvement project. Concrete • Dug, out, formed poured a I Ox8 pad for pending Cleveland St. pedestrian crossing and installed ADA mat. • Removed broken sidewalks, tree roots and formed for new sidewalks and Creative Park Playground seating area (11) yds. • Removed old basketball court slab, hoop from Community Center property and brought in dirt to backfill area. Grinding • Performed sidewalk inspection on fRD and ground down any and all trip hazards. • Ground down all tripping hazards on Barber St. from Park Place entrance to RR tracks, also on Main St. from Airport Drive East Right of Way Mowing • Cut back vacant lots of sight obstruction and clearing flow lines with side arm machine and by hand throughout the city. • Cut back trees that were blocking street and stop signs. O Maintained grounds at PW compound. Misc. • Assisted SW with Schumann ditch muck removal and regrading for drainage improvement project. • Assisted with various road crossing replacements in drainage improvements area. • Assisted with driveway removal and pipe replacement at various locations throughout drainage improvement areas, sometimes using a jackhammer to free locked in concrete. • Assisted Parks with Creative Park playground demolition and removal of old equipment and dirt. • Regraded overflow parking lot for upcoming event. • Assisted sign shop with various painting projects throughout the city. Facilities Maintenance • Maintain City Flags • Maintain and monitor all lift stations • Monthly A/C maintenance all City Buildings • Monthly monitoring and supplies AED stations • Daily maintenance and repairs city buildings • Monitor CleansSpace Janitoral • Quarterly Fire/Sprinkler Testing (Vector Security) • City Hall/Police Department: Quarterly AC Maintenance (Trane) (ISSI) • Public Works Compound: AC Quarterly Inspections (Midstate Mechanical) • 2024 Backflow Program Inspections and repairs • Senior Center. Flooring and interior Painting 205 of 220 • Yacht Club: Exterior Painting and Backflow replacement • Splash Pad: Backflow replacement • City Hall, Old School and Police Department: Pressure Wash Buildings • City Hall: Roof Repairs. Balcony door repairs City Mgr. and City Attorney • Police Dept.: Roof Repairs and Office Flooring • Old School: Pane Glass Window Repairs Sien Shoo • Signage and Installation: • Created; 99 • Signs Installed: 38 • Signs Straightened: 16 • Signs Cleaned: 4 • Trees cut by signs: 0 • Traffic Studies: 17 • GIS Locations: 3 • Decals:951 • Pavement Markings: • Stop Bars: 5 • Yellow Line Striping: 10,290 LNFT • White Line Striping: 1,500 LNFT • Parking Lots: 4 • Cross Walks: 0 • Handicap stalls: 3 • ADA Mats painted: 0 • Blue Paint: 325 LNFT • Special Projects: • Painted Veterans parking stalls City Hall: Completed. • Road markings Powerline Rd: Material received date pending • Painted parking lots and taxiway A at Airport: Completed • Re -Sign all Airport gates: Completed • Install crosswalk Indian River/Cleveland: 20% completed • Locate all ADA mats, create GIS map: Completed, CIP budget request submitted for repairs • New Projects: • Install new printed logos on City vehicles: 25% Completed • Zone 3 stop bars and crosswalks: 10% completed • Install Chevrons , Barber St./Gator S curve: Signs made, install pending • Training for new vinyl printer: Scheduled Jan 11-12, 2024 Completed • Re -furbish gate and warning signs at airport : Completed • M.O.T/Special Events 5 • School Lights: 4 • Citizens Request: 4 (3 completed). • Work Orders: 66 (62 completed). • Created Signs Breakdown: • Street Signs: 2 • Warning:36 • Park: 15 • Aviation:31 • Construction Zone Warning: 6 • Miscellaneous 8 • Ordinance 1 Cemetery • Routine Mowing/Weed Eating and Edging • Fixed Sprinkler Heads • Ordered no alcohol signs for unit 5 • Cremains:7 • Burials:4 Started new office remodel Rain Guage: 10.417 206 of 220 Construction Specialist • City -Wide • Test and certify city backflow valves • Hang centennials banners • Repair/Replace light poles thru our city • Airport • Repairs to security trailer • Repair water line to security trailer • Run new power feed for fuel pump • City Hall • Paint fire lines • Repair bathroom lock • Threshold at old school house • Police Department • Paint fire lines • Move Evidence room equipment to new area set up and repair rooms • Senior Center • Renovation to center • Chamber of Commerce • Replace bathroom plumbing and renovate bathrooms • Schumann Park • Replace/repair light at tennis courts • Creative Park • Install pole mounted camera • Renovate bathrooms • Hardee Park • Repair Toilets and repair walkway lights Replace drinking fountain • Golf Course • Repair main water leak and repair water leaks in bathroom • Replace door on snack shack • Piers • Install new light pole on North pier • Fisherman's Landing • Replace lighting with LED • Riverview Park • Replace outlets and install solar lighting for parking Fleet Manaeement: • The Fleet Management Staff completed 144 repair work orders, 35 preventive maintenance services 6 service calls and 2 road trips to pick up parts. • Took delivery of the following units: • Portable air compressor/Jack Hammer • 2024 Unmarked Ford Explorer • 2024 Nissan Frontier Truck • Completed the prep (Lights, Rack, Graphics, etc.) on the above vehicles. • Completed Sales on Gov. Deals $902.00 • Fuel Cost as of the Jan. Feb. Mar. 2024 • $3.49 per gallon of gasoline — up 29% • $3.32 per gallon of diesel fuel — up 10% • $3.29 per gallon of dyed diesel — up 19% 9 207 of 220 LEISURE SERVICES Parks Division • Maintain area at Airport • Maintain areas at the playgrounds • Installed tennis net at Schumann Park • Re -attach the windscreen at pickle ball courts • Open stage and prepared for events and close stage after events • Close yacht club ramp • Installed fencing for the overflow parking • Spray WOOW at the Yacht Club • Remove playground at the Barber St. Sports Complex • Delivered bleaches for event for the High School • Work on golf carts • Remove abandoned bike Yacht Club • Maintain area by cutting median at Barber St. • Set up broke down centennial tent for event at Riverview Park • Work the event at Barber St. Sports Complex • Picked up supplies for upcoming event • Installed bricks at Memorial Park • Delivered and retrieved carts for events • Delivered and set-up light tower for up- coming event • Cleaned City Managers car for event • Repaired decking on the playground at Bryant Court Park • Retrieved hay for upcoming event • Retrieved golf carts, light tower for the event at Riverview Park • Loaded trailer for up -coming event • Set-up work event at Riverview Park • Remove trash and debris at Riverview Park • Haul mulch to Barber St. Sports Complex • Repaired fence at Memorial Park Recreation Division • Continued city run programs. STORMWATER DEPARTMENT • Clean up Airport: 1 • Back fill and clean up: 1 • Armadillo work: 1 • Cut Concrete Driveway: 2 • Ditch Bank Prep: 1 • Ditch Maintenance: 28 • Driveway Replacement: 36 • Driveway Repair: 2 • Equipment Repair: 2 • Pipe/Road Crossing installation and replacement: 10 • Side Yard Pipe: 7 • Sod Lay: 1 • Swale Inspection/Citizen Request: 1 • Swale Regrading: 3 • Washout Repair: 'I • Concrete Removal: 1498 • Brush & Trees: 1450 • Debris Removal: 407 • 15Cy Rusted Pipe 10 208 of 220 Citizen Request Line • Request:268 • Completed: 205 (76%) • In Progress/Received: 54 (20%) • By Department: Stormwater 107(39%) Roads 74 (27%) Miscellaneous 26 (9%) Code Enforcement 14 (5%) Parks 13 (5%) Trash 8 (3%) Signs 3 (1%) Animal 2 (<1%) Utility 19 (7%) canceled 9 (4%) Inspection Tune Inspection # Passed Failed Conditional Re -Inspection Fee Final Engineering 260 216 44 0 $ 0.00 Drainage Pipe Elevation 92 89 03 0 $0.00 Driveway 119 96 23 0 $0.00 Pre -Sod 51 47 4 0 $ 0.00 Total 549 435 114 0 $ 0.00 GOLF COURSE • Revenue 23-24 22-23 2nd Quarter Rev. $683,834 $685,919 YTD Tot. Rev. $1,263,861 $1,265,776 2nd Quarter Rounds 18,417 19,554 YTD Tot. Rds. 34,442 34,180 2nd Quarter Green Fee $347,256 $296,554 YTD Green Foe $513,803 $454,100 2nd Quarter Cart Fee $247,524 $295,703 YTD Cart Fee S418,271 $485,224 2nd Q. Annual Member $4,296 $4,687 YTD Ann. Mem. $145,887 $137,925 2nd Q. USGA Hdcp. $950 $720 YTD USGA Hdcp. 5,225 $5,328 2nd Qtr. DiscL Card $9,225 $8,986 YTD Disct. Cd. $51,811 $48,244 2nd Q. Driving Range $22,170 $24,658 YTD Dr. Rge. $34,339 38,432 2nd Q. Club Rental $2,174 $735 2nd Q. Golf Shop Retail $29,410 $36,227 2nd Q. Retail COST ($12,844) ($20,379) 2nd Q. Golf Shop Profit $16,586 S 15,848 YTD Shop Retail $57,883 $55,776 Rev. con't. 23/24 22-23 2nd Q. Restaurant Rent $7,500 $7,500 YTD Rest. Rent $15,000 $15,000 '2nd Q. Rain amount 8.5" 3.2" *Data obtained from weather underground.com • Comments • Considerable more amount of rain, which did affect Driving Range & Can Fees (with more "Cart Path Only" days than expected, many golfers choose to walk versus ride in a golf cart). 8.5" total for 2nd quarter, including 5.5" in January 2024. In addition to the rain, cold air temperatures persisted and limited sunshine. • Special Events for 2nd quarter included: Solid Rocket Booster League, Friendship Community Church, Palm Bay Golf Association, Barefoot Bay Traveling Group and Discount Tire. All daily/weekly leagues, which are offered 7 days a week, have produced good numbers of golf rounds. • Through the Indian River Golf Foundation, offered weekly junior golf clinics and on -course experiences. • Offered 6 Tour Edge Demo Days, which creates several golf club sales and overall golf revenue. 11 209 of 220 AIRPORT • Routine Consist of: Mowing, Weed Wacking, Edging, Enforce Airport Security, Trimmed all shrubs around hangars A,B,C and main building, runway/taxi area inspection, equipment maintenance, spraying and runway light maintenance • Other than Routine: • Mowed around outside perimeter of airport • Cleaned and greased all 4 flags • Set-up temp. parking lot at gate 21 for Skydive Show • Prepped and passed FDOT inspection of Sebastian Airport • Cleaned and oiled all gate motors and chains • Chaperoned surveyors and contractors on RW 5-23 • Serviced and replaced both generators on AP 10-AP08 sign board • Cleaned hanger cover head door and greased • Installed new lights around airport building and on the vault • Blow debris off runways and taxis ways BUILDING FUND • In the second quarter of this fiscal year, a total of 42 new single-family homes were issued building permits. The number of new single family homes has increased slightly from the first quarter. Other permits of significance include 0 new manufactured homes, 1 new commercial building, 0 commercial additions, 9 commercial alterations, 0 commercial build outs, 1 residential addition and 103 residential alterations. In all, 952 building permits were issued in the second quarter. Overall, permitting has increased by roughly 9% compared to the first quarter. • Total number of inspections for the second quarter was 3137 for an average of 50 building inspections per working day. The number of inspections decreased slightly due to the slower permit activity experienced in the first quarter. • The number of Certificates of Occupancy issued for the second quarter included 42 new single family residences, 0 manufactured homes, 1 commercial certificate of occupancy, 0 commercial temporary certificates of occupancy and 3 commercial certificates of completion. • The following lists the Business Tax Receipt activity for the second quarter: new businesses-55, renewals-68, transfers-0, duplicates-0, home based businesses-36, commercial businesses-20, insurance companies-0, vacation rentals-13 and solicitor registrations-0. There were 10 new Contractor registrations. In addition, there have been 87 requests for permit records on properties within the city from lien/title companies. • Second quarter permitting levels increased in comparison to the first quarter which had a decrease in permitting levels. Over all permitting and inspection levels are in line with numbers we were getting in fourth quarter of last fiscal year. The Fire Prevention Office has now completed the fire prevention module in the MyGovernmentOnline software program. This will allow us to create projects on properties that require annual or biannual fire inspections. Also gives us the tools to send out notices, schedule future inspections and run reports. 12 210 of 220 SEBASTIAH f 1011"W1&1 1111bf a110w MN . IM/ CITY COUNCIL AGENDA TRANSMITTAL Council Meetinu Date: July 24, 2024 Agenda Item Title: Award I1B 24-14 to Passage Island Construction, LLLP for Hangar D Office Space Build -Out. Recommendation: Award ITB 24-14 to Passage Island Construction, LLLP for Hangar D Office Space Build -Out in the amount of $295,000, and authorization the City Manager to execute all appropriate documentation. BACKGROUND: FDOT awarded the City a Public Transportation Grant Agreement (PTGA) for the Design and Buildout of the Office Spaces in Hangar D at the Sebastian Municipal Airport. Per the grant terms, FDOT will fund 80% of the grant amount and the City will be responsible for the remaining 20%. The City previously entered into a lease agreement with the tenant, Protlight Management, LLC, whereby the tenant agreed to donate $80,000 to the City of Sebastian which will cover the City's portion of 20% of the initial estimated construction budget of $400,000.00. The Hangar D office space is split into two sections: North Offices and South Offices. During the bid process, the decision was made to remove the South Offices from the scope of work. The scope for the South Offices will be revised and issued as a separate competitive solicitation. In order to complete the project, the City issued an Invitation to Bid, 24-14, on June 2, 2024. One thousand five hundred thirty-one companies were notified of the bid posting, and fifty-four companies downloaded the bid. Through the competitive solicitation process, we received bids from the following companies: (1) Archangel Engineering & Construction Inc.; (2) Building Time Construction LLC; (3) Island Harbor Custom Builders, LLC; (4) P.A.V.C.O. Contracting Group, LLC; and (4) Passage Island Construction, LLLP. P.A.V.C.O. Contracting Group, LLC's bid was marked non -responsive as they did not submit any of the required forms in the solicitation documents. The remaining bid submissions have been reviewed and evaluated. Staff recommends selection of Passage Island Construction, LLLP for Invitation to Bid 24-14, and authorization for the City Manager to negotiate and execute all necessary contractual documents and resulting purchase orders. IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS: Budgeted Amount: $400,000 Total Cost: $295,000 Funds to Be Utilized for Appropriation: FDOT Grant 80% = $236,000; Airport Tenant Contribution 20% _ $59,000 ATTACHMENTS: 1.24-14-ITB Intent to Award 2.24-14-ITB Bid Tabulation 211 of220 Finance Department Review City Attorney Review: 10 t Uc f Procurement Division iew, if applicable: 94 City Manager Authorization: Date: 7 1 2.0.1`1 212 of 220 -'�*SEBASTIAH CENTENNIAL CELEBRATION INTENT TO AWARD Date: July 15, 2024 Solicitation #: 24-14-ITB Solicitation Title: Hangar D Office Space Build -Out Finance Department Procurement Division 1225 Main Street Sebastian, FL 32958 (772)388-8231 Notice is hereby given that the City of Sebastian intends to award an Agreement upon approval of the City Council on Wednesday, July 24, 2024 at 6:00 PM EST to the following Bidder: Passage Island Construction, LLLP All City Council meetings are open to the public. If you have any questions, please don't hesitate to contact me at: 772-388-8231 or iesszrallamamcitvofsebastian.ore. Sincerely, DocuSigned by: ,). N&Van%, 01CCCSBOC9INF8, Jessica Graham, CPPB Procurement/Contracts Manager City of Sebastian "Failure to.file a protest within the time prescribed in section 120.57(3), Florida Statutes, orfailure to post the bond or other security required by law within the time allowed.for.filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes. " END OF DOCUMENT 213 of 220 AEBASTIAN (ENTENHIAL CELEBRATION 810 TABULATION Bld a: 24-14-178 Bld Title. Hangar D Office Space Budd Out Did Nand Cormletc ElMnmic PDF Suhnnnal ItegmrcdFomn Contact Inc —man Shcct ♦ L.urporale Resolution Sta ic-1 of Bidder 'A 9ualificat— n:an-Cu11uawn ARd-a vu�Free k1'orkrlace Prot,—m mom and 5usp—non Ccnifncauon obhyi h —^ Ami7cd Comlumcs Ccrtifcation Rcfcr— Liss Sukwontracto I.nn Addcoda Ackmwicalgement RdI— Sunbi: proof of Professirsrnl IJccrac F.vairy Profile Page Item No. Item Description AII-inclusive price to complete Hangar D 1 Office Space Build Out per bid specifications and plans included in Attachment A and Attachment. NOTE r asaagc , , , , , 11v Vero Beach, FL 32966 yes. — Yes Yes Yes N/A Building Time Construction LLC Sebastian, FL Yes Yes Yes Yes N/A Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes yes YPf Yes Yes Yes Yes Yes Yes Yes•• Yes Yes Yes Yes I Yes N/A I N/A L Lump Sum Total Bid Prloe Total BId Price — EA S 295,000,00 S 424,210.00 S Passage Island Construction provided a Letter of Credo mstead of a Bid Bond. The City of Sebastian has determined the Letter of Credit is an acceptable form of surely. • • Passage Island Construction submitted their bid form vnth their bid package. However, the Procurement Division made an entry error on the bd tabulation posted on 7/15/2024, The error has been corrected, and'Yes' has been entered for Passage Island .irrc, i . , s'Bid Form.' Dale Poor& July 17. 2024 nanagci o,gm .ng a unurwn nrz Orlando, FL n Yes Yes Yes Yes N/A Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Total Bid Prig 429,00D.00 1 $ Island Harbor Custom Builders LLC Sebastian, FL Yes Yes Yes Yes N/A Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Total Bid Price 819,OD0.DD Finance Deartment f 1225 Main Street Sebastian, FL 3295g (772)188-8231 PAN.C.O. Contracting Group, LLC Yes No No No No NO No No No No No No No No No No No No Total Bid Rice P.A.V.CO. Contracting Group, LLC did not submit the required bid documents and has been marked non lespons— SEBASTIAN 4I0111MM1&1 i111��ilOM CITY COUNCIL AGENDA TRANSMITTAL Council Meetint Date: July 24, 2024 Atenda Item Title: Approve the purchase of (1) John Deere 85 P-Tier Mid -Size Excavator at the price of $171,213.25 as a cooperative purchase under the Florida Sheriffs Association contract# FSA23-EQU21.0 from Dobbs Equipment. Recommendation: Staff requests City Council authorize the purchase of a John Deere 85 P-Tier Mid -Size Excavator at the price of $171,213.25, utilizing DST Fund Reserves, as a cooperative purchase under the Florida Sheriffs Association contract# FSA23-EQU21.0 from Dobbs Equipment. and authorize the City Manager to execute all appropriate documents for the purchase. Back<uround: The Stormwater Division has an immediate need for a replacement Excavator. The plan was to purchase a new excavator in FY25, and staff budgeted $173,650 for a new excavator in the draft FY25 budget utilizing Discretionary Sales Tax funds. However, the current excavator has been in and out of the shop for repairs since January 2024 and is no longer feasible to repair. Currently, the staff rents an excavator to ensure swales are open in case the City experiences a storm, which is a pressing concern due to the time of year and anticipated increase in rainfall. Staff researched the costs to continue renting an excavator or move the excavator purchase forward into FY24 from FY25. After comparing options, staff selected the Florida Sheriffs Association contract to utilize as it provided the lowest price, and the excavator will be available within 2-4 weeks. As the cost purchase was not budgeted in the current year, the Stormwater Division is requesting to use $171,213.25 from the Discretionary Sales Fund Reserve to cover the excavator purchase in FY24 and remove the excavator from the FY25 budget request. The use of cooperative purchasing through existing State or other contracts guarantees that the pricing and contract terms remain the same while the contract is active; this includes any contract extensions or renewals. In accordance with the City's Ordinance Section 2-10(c)(2), the procurement procedures carried out by the awarding agency are equivalent to that of Sebastian's procurement process, pricing from other co-operatives and local vendors. At this time, the recommended vendor is the most advantageous to meet the needs of the City. Staff is seeking approval for this purchase along with the authority for the City Manager or designee to execute all necessary documents or purchase orders. If Atenda Item Reuuires Exvenditure of Funds: Budgeted Amount: $0 Total Cost: $171,213.25 Funds to Be Utilized for Appropriation: Discretionary Sales Tax Fund Reserve Attachments: 1. Florida Sheriffs Association contract# FSA23-EQU21.0 2. Dobbs Equipment Quote Administrative Services Dep nt Revie : — --�� City Attorney Review: 10_4 Procurement Division w, if applicable: ' j A--J ,r 1, City Manager Aut ionization: W 1C_ ff Date: %47/d-u ay — - — - 215 of 220 Protecting, Leading & Uniting... since 1893 FLORIDA SHERIFFS ASSOCIATION 2617 Mahan Drive, Tallahassee, Florida 32308 p: (850) 877-2165 P.O. Box 12519 - Tallahassee, Florida 32317-2519 f: (850) 878-8665 www.fsherifls.org 1013 Notice of Final Award FSA23-EQU21.0: Equipment Date: October 1, 2023 To: Bidders and Purchasers From: Hugh Oliver, Cooperative Purchasing Program Manger Re: Notice of Final Award for FSA23-EQU21.0: Equipment Florida Sheriffs Association (FSA) has completed its 21st year of the cooperative purchasing equipment contract. FSA is issuing the Notice of Final Award for contract FSA23-EQU21.0: Equipment that will be effective from October 1, 2023, through September 30, 2025. This year's bid included 453 items. The contract will offer construction, material handling, transportation, all -terrain and utility vehicles, and grounds care equipment. The competitive process for this award began in May 2023, when stakeholders were surveyed regarding procurement needs. Items were added based on survey results and the Fleet Advisory Committee's review of products. An advertisement for the Invitation to Bid was published in the Florida Administrative Weekly, as well as the State of Florida's Office of Supplier Diversity and the FSA websites. On May 5, 2023, a direct notification was sent to 716 prospective bidders to participate in a voluntary bidder workshop. The ITB advertisement resulted in 149 pre -bid attendees or waivers. Of these respondents, 85 submitted bids and 78 qualified. FSA has identified intended awardees in the attached Final Award Report. The Final Award Report shows up to three lowest bidders per item, per zone. The Florida Sheriffs Association Cooperative Purchasing Program has followed the Contract Terms and Conditions for this procurement. Bidders that become awarded vendors are governed by their manufacturer agreements and the Contract Terms and Conditions. Contract pricing will be extended and guaranteed to the Florida Sheriffs Association, any unit of local government, political subdivision or agency of the State of Florida, or to other entities approved by manufacturers to buy from this contract, which can include out-of-state sales. Vendors that wish to extend contract pricing to entities other than those defined here are governed by their manufacturer's agreement. All purchasers are bound by state law, local ordinances, rules, and regulations for purchases made under this contract. 216 of 220 7/17/24, 11:07 AM Bid Award Award Report I Vendort-ink Contract: FSA23-EQU21.0, Equipment Group: Excavator: Hydraulic Excavator - 15,590 lbs. Operating Weight Item: 72, John Deere, 75P, 75P Zone Rank Vendor Price Build File Options File Western Primary Dobbs Equipment, LLC $115,150.00 Build Options Northern Primary Dobbs Equipment, LLC $115,150.00 Build Options Central Primary Dobbs Equipment, LLC $112,850.00 Build Options Southern Primary Dobbs Equipment, LLC $112,850.00 Build Options 217 of 220 https://www.myvendodink.com/extemal/award?s=l 52500&i=72 2/2 DOBBS JOHN DEERE E Q U I P M E N T Florida Sheriffs Association, Bid FSA23-EQU21.0 Equipment Specification #72 - Hydraulic Excavator - 15,590 LB Operating Weight Base Price John Deere Model 75P, Hydraulic Excavator - Stated Options $11.2,850 Discount off MSRP List Price for Non -Specified Options = 25% Spec # Option Code Description Sale Price 72 JD 85P Upgrade to John Deere model 85P $11,050 72 JD 130P Upgrade to John Deere model 130P $77,650 72 JD 135P Upgrade to John Deere model 135P $93,450 72 Pkg-0402 Add 18" rubber tracks pads and backfill blade (75P-85P) $2,250 72 Pkg-0403 Add 18" rubber track pads and angle blade (75P) $7,125 72 Pkg-0405 Add 18" rubber track pads and angle blade (85P) $9,375 72 5701 Add 24" rubber crawler pads (130P) $8,251 72 Config-4-0404 Add 20" rubber crawler pads (135P) $9,165 72 7611 Add 8'6" backfill blade with 24" rubber tracks (130P) $19,670 72 Config--0401 Add 8'6" backfill blade with 24" rubber tracks (135P) $21,255 72 Level-3 Pkg Add LED deluxe worklight pkg and air suspension seat (130P) $3,386 72 1101 Add right, rear, left camera system, and LED lighting (130P) $3,448 72 7001 Add auxiliary high flow hydraulics with AFL valve (130P) $4,017 72 PTA-100 Add power tilt coupler for 75P-85P $10,365 72 PTA-180 Add power tilt coupler for 130P-135P $1.2,900 218 of 220 E Q U I P M E N T A John Deere Dealer FLORIDA SHERIFFS ASSOCIATION FLORIDA ASSOCIATION OF COUNTIES 2023-2024 Contract for Vehicles and Equipment Contract Number FSA23-EQU21.0 Spec #72 Hydraulic Excavator John Deere 85P Straight blade with powertilt hyd QC hyd thumb 60" ditch and 60" vegetation bucket and RE50 rotary mower July 15, 2024 Quote for: City of Sebastian Base Unit: One (1) Deere 75P Excavator $112,850.00 Front Blade and Steel Tracks 24" HD Bucket Stated Options From Contract: JD85P Upgrade to John Deere 85P 8.5 metric ton 11,050.00 6' 11" Ann, 18" Steel Tracks Pkg-0402 18" Rubber Track Pads and backfill blade 2,250.00 PTA-100 Power Tilt swinger/tilt swivel 10,365.00 Non Specified Options @ Contract Discount 25%: BYT12978 Hydraulic Quick Coupler 7,677.00 6025XD-7080 60" Ditching bucket with bolt on edge 2,905.00 6025A-AQD 60" Vegetation Bucket with bolt on edge 4,505.00 BYT12156 Hydraulic Thumb Kit 5,949.00 AT345608 Installation of Hydraulic coupler and thumb 3,839.00 BYT13647 Front Window Guard Polycarbonate 3,982.00 07GIT/1005 RE50 Rotary Brush Cutter 13,684.00 BYT13753 Case Drain Kit 1,350.00 2-BYTI 1478 Quick disconnect kit(2 sets) 662.00 2-JUMP 2 sets of Jumper lines 960.00 3-BYTI 1472 3 sets of Dead pins for attachments 1.218.00 Total Non Specified Options $46,731.00 Less: Contract Discount 25% (11,682.75) Total Non Stated Options: 35.048.25 Total FSA Price FOB Sebastian, FL $171,213.25 Greg Dudek Governmental Sales Manager 3005 Hanson Street Fort Myers, FL 33916 Cell Phone (239)-470-0822 219 of 220 City of Sebastian Excavator Quote Per FSA23-EQU21.0 E Q U I P M E N T A John Deere Dealer FLORIDA SHERIFFS ASSOCIATION FLORIDA ASSOCIATION OF COUNTIES 2023-2024 Contract for Vehicles and Equipment Contract Number FSA23-EQU21.0 Spec #72 Hydraulic Excavator John Deere 85P Straight blade with powertilt hyd QC hyd thumb 60" ditch and 60" vegetation bucket and RE50 rotary mower July 15, 2024 Quote for: City of Sebastian Base Unit: One (1) Deere 75P Excavator $112,850.00 Front Blade and Steel Tracks 24" HD Bucket Stated Options From Contract: JD85P Upgrade to John Deere 85P 8.5 metric ton 11,050.00 6' 1 1" Arm, 18" Steel Tracks Pkg-0402 18" Rubber Track Pads and backfill blade 2,250.00 PTA-100 Power Tilt swinger/tilt swivel 10,365.00 Non Specified Options @ Contract Discount 25%: BYT12978 Hydraulic Quick Coupler 7,677.00 6025XD-7080 60" Ditching bucket with bolt on edge 2,905.00 6025A-AQD 60" Vegetation Bucket with bolt on edge 4,505.00 BYT12156 Hydraulic Thumb Kit 5,949.00 AT345608 Installation of Hydraulic coupler and thumb 3,839.00 BYT13647 Front Window Guard Polycarbonate 3,982.00 07G 1 T/ 1005 RE50 Rotary Brush Cutter 13,684.00 BYT13753 Case Drain Kit 1,350.00 2-BYT11478 Quick disconnect kit(2 sets) 662.00 2-JUMP 2 sets of Jumper lines 960.00 3-BYT11472 3 sets of Dead pins for attachments 1.218.00 Total Non Specified Options $46,731.00 Less: Contract Discount 25% (11.682.75) Total Non Stated Options: 35.048.25 Total FSA Price FOB Sebastian, FL $171,213.25 Greg Dudek Governmental Sales Manager 3005 Hanson Street Fort Myers, FL 33916 Cell Phone (239)-470-0822 220 of 220