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HomeMy WebLinkAboutTransmittali SEBASTIAN SMi1M A �III�A� N CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: June 26, 2024 Agenda Item Title: Approve purchase order for International Golf Maintenance, Inc. for sand bunker renovations at Sebastian Municipal Golf Course per Golf Course Maintenance agreement. Recommendation: Staff recommends City Council approval of a purchase order for $50,000 to fund sand bunker renovations at Sebastian Municipal Golf Course per Golf Course Maintenance agreement and authorization for City Manager to execute the same. Backeround: On October 1, 2014, the City of Sebastian and Intemational Golf Maintenance, Inc. entered into a ten (10) year contract for golf course maintenance. Staff budgeted $50,000 for sand bunker renovations in this year's budget. As the current contract allows for maintenance/renovations of sand bunkers, Staff requested a quote to complete renovations. This purchase will allow approximately 33,600 sq. ft of bunkers to be renovated. This project will consist of adding additional sand to the greenside bunkers that are shown in Attachment A. This will be a starting point to identify additional work to be completed in future years as we continue to fund this amount in the future CIP program as long as funding is available. However, the largest need that has been identified at this point based on the existing budget is the addition of sand to the bunkers. If Agenda Item Requires Expenditure of Maids: Budgeted Amount: $50,000 Total Cost: $50,000 Funds to Be Utilized for Appropriation: Golf Course Operating Budget Attachments: 1. Proposal for Installing Sand in Bunkers 2. Bunker Identification List Administrative Services Department Review: City Attorney v Procurement Division Review, ijapplicable: City Manager Authorization: k Date: 6 t aozY T International Golf Maintenance, Inc. IGM 5385 Gateway Boulevard, Suite 12 . Lakeland, Florida 33811 (800) 413-5500 • (407) 589-7200 • Fax: (407) 589-7216 www.aolfma i ntena nce.com Date: 6/11/2024 Proposal for Installing Sand in Select Bunkers Prepared for: Sebastian Municipal Golf Course 101 Brush Foot Drive Sebastian, FL 32958 IGM will provide all labor, materials and equipment required for the following scope of work: Description of Work Install and smooth 2" of bunker sand in the greenside bunkers listed in Attachment.A - total area 33,600 sq ft. Work to be completed on or before 9/30/2024. Sand storage locations include: clubhouse parking lot, maintenance building parking lot, cart path adjacent to practice hole. Total Cost $50,000 20% or $10,000 to be invoiced at project start Monthly invoices to be submitted as bunkers are completed A, Steve Gano IGM VP of Operations Approved and Accepted by: Attachment A Bunker Square Footage Description Green Fairway 1 Lft Frnt Lft 785 2 Lft 1325 Frnt Rt 1350 3 Rt Rt 1500 4 1st Lft 2nd Lft 1st Rt 2nd Rt Frnt Lft Rt Bck Lft S Frnt Lft Bck Rt 6 Rt Rt Lft 7 Rt Lft Frnt Rt Frnt Lft Bck 8 Lft Frnt Lft Lft 9 Rt Frnt Bck DR Bunker Practice Frnt Grnside Frnt Fwy 1100 1300 1400 880 1375 1625 1325 1200 1900 17065 Total Greenside Total Fairway Description Green Fairway 10 1st Lft 2nd Lft 1st Rt 2nd Rt 1st Frnt Lft 1040 2nd Frnt Lft 1210 Rt 975 Bck 11 Frnt Rt 1015 Rt 1250 Bck Lft 12 Rt Lft Frnt Lft 1390 Rt 13 Lft Frnt Lft 1435 14 Frnt Lft 400 Frnt Rt 550 15 1st Lft 2nd Lft 3rd Lft Rt Frnt Rt 1500 Frnt Lft 1340 Bck 16 1st Rt 2nd Rt Frnt Rt 1765 17 Frnt Lft 500 Frnt Rt 18 Lft Rt Frnt Lft 1090 Rt 1075 Bck Grnside 16535 0 Bck Fwy 0 33600 0