HomeMy WebLinkAboutR-24-35 2nd Qtr Budget AdjustmentsRESOLUTION NO. R-24-35
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 AS PROVIDED FOR IN
EXHIBIT "A'; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on
March 31, 2024 was made and it was determined there was a budget adjustment requiring formal approval
by the City Council; and
WHEREAS, it was determined that the City Council and City Manager previously approved all
the necessary amendments and adjustments and these are being reported in accordance with the Annual
Budget Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The above recitals are hereby recognized as true correct and incorporated herein.
Section 2. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year
beginning October 1, 2023 and ending September 30, 2024 has been amended and adjusted as necessary
within the quarter ending March 31, 2024; a summary of such amendments and adjustments being attached
hereto and more particularly identified as Exhibit "A'; the revised appropriations, if any, are set out therein
and are recognized as having been made to maintain and carry on the government of the City of Sebastian,
Indian River County, Florida.
Section 3. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed.
Section 4. Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City Manager, or the City
Manager's designee, without need of further action of the City Council by filing a corrected copy of same
with the City Clerk.
Section 5. This Resolution shall become effective immediately upon its adoption.
It was moved for adoption by Councilmember McparUan
The motion was seconded by Councilmember Nunn and, upon being put to a vote, the
vote was as follows:
Mayor Ed Dodd aye
Vice -Mayor Kelly Dixon aye
Councilmember Bob McPartlan ave
Councilmember Fred Jones ave
Councilmember Christopher Nunn aye
The Mayor thereupon declared this Resolution duly passed and adopted this 24 s day of July 2024.
CITY OF SEBASTIAN, FLORIDA
By:.L
Mayor Ed Dodd -
ATTEST: Approved as to form and legality for the ✓ _ _ - - ian only:
-
reliance b t City of Seb st.
ette Williams, MMC J fifer Cockcroft, Esq `
ity Clerk ity Attorney
j&ainwi i "A" OF RESOLUTION R-24-35
SUMMARY OF BUDGET CHANGES
FOR THE QUARTER ENDED March 31, 2024
ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL:
Before
After
Appropriatpn from General - Reserves
Improvements Other Than Buildings $350,000 $12,436 $362,436
Appropriated from Rec. Impact Reserves ($360,333) ($12,436) ($375,769)
----------------------------------------- ...................................
Other ConUactual Services
Contributions & Donations
Appropriated from General Reserves_ ...........
Infrestucture
FOOT Grant
Appropriation from DST Reserves
Vehicles & Egui�men[
FOOT Grant
Appropriation from DST Reserves
$215,500
($172 4001
{$4300 ---- ($-
Vehicle totaled in an accident.
.....................................
01/10/24 Approved use of Recreation
Impact Fee Reserves for pour in place
surfacing at a playground_________________
01110/24 Adjustment to cover Grant
Administration services for the Law
Enforcement Facility Grant._
01/10/24 Approved Grant for Design of
Taxiway Golf.
11 /15/23 Approved FOOT Grant for AWOS
System at the Airport.
-----------•-----------------------
10r AnniversaryExpenses
�
•.. ----------------------------------
$66,489
$13,864
----------
$80,353 Approved expenditure have
02/14/24 Approved expenditure to
Appropriation from General Reserves
($364,029)
($13,864)
($377,893 Clydesdales for the Centennial celebration.
..---------••-----------------------------••-------------
Litigation Expenses
'---------------0----------
$0
$10,000
-----------•---------------------------•---------------
$1_0,000 02/14/24 Approved joining action opposing
Appropriation from General Reserves
($377,893
($10,000)
s new financial disclosure forms
($387,893 tits requStateirement.
wreme--
Contractual Services
-------------
$0
---•- ---------------------
$25,000
$25,000
Improvements Other Than Buildings
$0
$1,475,000
$1,474,000 "�caa4 Established Riverview
Improvements to Riverview Park.
Park.
Appropriation from DST Reserves
--r-ConV------ac--tua--1 --Se--rv-ices-------•------•------------------.
($4,838,195)
-----------
($1,500,000)
-----------
($6,338,195)
-----Y1-3--App----ro----ved ---addi-ti- --onal--grant ------- ---ng--
Ot-he
$0
$62---,.- 700
$-62--,-700------12/13fundi-
Appropriated from General Reserves
($367:893)
{$62,70D) __
_{$450t593)�rthe Runway OS_23 Rehabilitation project
ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL:
Project/Account
Budget Before
Change
Budget
Adjustment
Budget After
Change
Reason for Adjustment
Salaries and Benefits
- _ _ $90,967
$631,008_
Utilized Reserves to cover leave payouts to
Appropriations' from General Reserves
_t540�041
($450,593)
_
($90,967)
($541,560)
retiring Finance Director.
ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY
MANAGER:
Budget Before
Budget
Budget After
Pro ,Account
Chan a
Adjustment
ChanpF
Reason for Adjustment
100' Anniversary Exp�ses
$11,000
� 01489
$66��
Records additional donations received
Contributions & i)onaCons
j$0) _ _
_ _ _ _ _ _{3,499)_
_ _ _ _ _ _ ($36,4f1y _
through 0l /31 /2024 _
ro riated from Rec Im act Reserves
App �— — _ p _ es
375 769
— ($$ 7 —�
$28
($375 743
Adjustment to closeout project
Playground Impro_v_ements _______________________
$104t026
�$26
$104.000
gppfgpjiated from DST Reserves
e ices & Equipme_nt_
($4,771 360)
122�bd
ZZ 5
(��6�)_
($ �,771 095)
$121,735
d)ustment to closeout Brush Truck project.
_ _ _
R & M Vehicles
$50,881 _
_ _$19 392
_ _ $70_273_Adjustment
to apply insurance proceeds
insurance Proceeds
($15,000)
($19,392)
($34,392)
toward repair of damaged vehicle.
Jon
f0110" AN
t I MII�MI�1 <III��� N
MA-IM,
CITY COUNCIL AGENDA TRANSMMAL
Council Meeting Date: July 24, 2024
Agenda Item Title: Resolution R-24-35 Accepting 2nd Quarter Financial Report and Recognizing
Necessary Amendments and Adjustments to FY 2023-2024 Annual Budget.
Recommendation: Move to Approve Resolution R-24-35
Background: Pursuant to City financial policies, budget reviews and any necessary
adjustments are presented to the City Council quarterly. A capital project status report, investment report and
accomplishments are also included. Formal approval by City Council was previously given for adjustments
to budgets for the purchase of a Police Department vehicle; pour in place surfacing at a playground;
administration services for the Law Enforcement Facility grant; a grant for design of Taxiway Golf; a grant for
an AWOS System; an expenditure to bring Clydesdales for the Centennial celebration; action to oppose the
new financial disclosure forms; establishing a Riverview Park improvements project and accepting additional
grant funding for Runway 05-23. One adjustment was made requiring City Council approval, which was to
cover retirement leave payouts for the Finance Director. No adjustments were made to the General Fund R&R
Account that need reporting to City Council in accordance with our policy on R&R adjustments.
In accordance with the authority given by the Annual Budget Resolution, the City Manager approved other
budget transfers between accounts within Departments and authorized adjustments that were necessary to
implement programs, projects and expenditures that were previously authorized by the City Council.
Adjustments may include budget changes within his $15,000 spending authority, budget adjustments between
budget accounts within the same departments as well as adjustments to closeout completed or cancelled
projects. In line with this, the City Manager approved an adjustment to record donations for the 100th
Anniversary; adjustments to close out projects and an adjustment to use insurance proceeds toward the repair
of a damaged vehicle.
Additional details on the above adjustments are listed in Exhibit "A" as an attachment to the Resolution.
If Agenda Item Requires Exuenditare of Foods:
Budgeted Amount: As per Exhibit "A" of the Resolution
Total Cost: NIA
Funds to Be Utilized for Appropriation: N/A
Attachments:
1. Resolution R-24-35 and Exhibit
2. 2"d Quarter Report
Administrative Services Department Review: '47,G t.
City Attorney ReviVeview,
if applicable:
City Manager Authorization: &
Date:-7/0/,WAV �`
Nl/F