HomeMy WebLinkAboutTransmittaly„ "k
Jon
SEBASTIAN
W
CITY COUNCIL AGENDA TRANSMITTAL
Council Meetim_ Date: July 24, 2024
A,2enda Item Title: Award ITB 24-14 to Passage Island Construction, II for Hangar D Office
Space Build -Out.
Recommendation: Award ITB 24-14 to Passage Island Construction, LLLP for Hangar D Office
Space Build -Out in the amount of $295,000, and authorization the City
Manager to execute all appropriate documentation.
BACKGROUND: FDOT awarded the City a Public Transportation Grant Agreement (PTGA) for
the Design and Buildout of the Office Spaces in Hangar D at the Sebastian Municipal Airport. Per the grant
terms, FDOT will fund 80% of the grant amount and the City will be responsible for the remaining 20%. The
City previously entered into a lease agreement with the tenant, Profiight Management, LLC, whereby the tenant
agreed to donate $80,000 to the City of Sebastian which will cover the City's portion of 20% of the initial
estimated construction budget of $400,000.00.
The Hangar D office space is split into two sections: North Offices and South Offices. During the bid process,
the decision was made to remove the South Offices from the scope of work. The scope for the South Offices
will be revised and issued as a separate competitive solicitation. In order to complete the project, the City issued
an Invitation to Bid, 24-14, on June 2, 2024, One thousand five hundred thirty-one companies were notified of
the bid posting, and fifty-four companies downloaded the bid. Through the competitive solicitation process, we
received bids from the following companies: (1) Archangel Engineering & Construction Inc.; (2) Building Time
Construction LLC; (3) Island Harbor Custom Builders, LLC; (4) RA.V.C.O. Contracting Group, LLC; and (4)
Passage Island Construction, LLLP.
P.A.V.C.O. Contracting Group, LLC's bid was marked non -responsive as they did not submit any of the
required forms in the solicitation documents. The remaining bid submissions have been reviewed and evaluated.
Staff recommends selection of Passage Island Construction, LLLP for Invitation to Bid 24-14, and authorization
for the City Manager to negotiate and execute all necessary contractual documents and resulting purchase
orders.
IF AGENDA ITEM REOUIRES EXPENDITURE OF FUNDS:
Budgeted Amount: $400,000
Total Cost: $295,000
Funds to Be Utilized for Appropriation: FDOT Grant 80% = $236,000; Airport Tenant Contribution 20% _
$59,000
ATTACHMENTS:
1. 24-14-M Intent to Award
2.24-14-ITB Bid Tabulation
Finance Department Review:
City Attorney Review:
Procurement Division(Ro ew, ifapplicable:
City Manager Authorization:
Date: % 1 i 0 2 4
SEBASTIRAIN E
INTENT TO AWARD
Date: July 15, 2024
Solicitation #: 24-14-ITB
Solicitation Title: Hangar D Office Space Build -Out
Finance Department
Procurement Division
1225 Main Street
Sebastian, FL 32958
(772)398-8231
Notice is hereby given that the City of Sebastian intends to award an Agreement upon approval of the
City Council on Wednesday, July 24, 2024 at 6:00 PM EST to the following Bidder:
Passage Island Construction, LLLP
All City Council meetings are open to the public.
If you have any questions, please don't hesitate to contact me at: 772-388-8231 or
iesserahamna.citvofsebastian.ore.
Sincerely,
CD"uSlgnad by:
o0 0, ea ,%Jaa.�a.tN.
DICCCSBOCB5D4F8-
Jessica Graham, CPPB
Procurement/Contracts Manager
City of Sebastian
"Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, orfailure to post the
bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of
proceedings under chapter 110, Florida Statutes. "
END OF DOCUMENT
--,SEBASTIAN
CENTENNIAL CELEBRATION
BID TABULATION
Bid e: 24-14-ITB
Bid Idle: Hangar O Office Space Budd Out
P
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ct Inf—t- Sheet
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Sxtngw List
1A&kkralo Acknowlcdgcmmt
Bid Form
Sunpy
Passage Island Construction, LLLP
Vero Beach, FL 32966
Yes.
Yes
Yes
Yes
WA
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes••
Yes
Yin
Building rime Construction LLC
Sebastian, Ft
Yes
Yes
Yes
Yes
k/A
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yej
Yes
Yes
Yes
Yes
N/A
hem No. Item Description I lump Sum Total Bid Price Total Old Price
11114-tusive price to complete Hangar D
1 Office Space Build Out per bid specifications
295,000.00 $
and plans included in Attachment A and EA $
Attachment.
I. •I.i J., i, i. ided a Letter of
Credit instead of a Bid Bond. The City of Sebastian
has determined the Letter of Credit is an
acceptable form of surety.
NOTE:
"Passage Island Construction submitted their bid form with their bid package.
However, the Procurement DiAsion made an entry error on the bid tabulation
posted on 7/1512024. The error has been corrected, and *Yes' has been entered
for Passage Island . nrt , � , 'Bid Form'
Date Posted: My 17. 2024
424,210.00 1 $
Archangel Engineering & ConstrucNon Inc
Orlando, FL
Yes
Yes
Yes
Yes
N/A
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Total Bid Prim
429,OOO.00 I S
Island Harbor Custom Builders LLC
Sebastian, FL
Yes
Yes
Yes
Yes
N/A
Yes
Yes
Yes
Yes
Yes
Total Bid Price
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
819.ODO.00
Finance Department
Procurement DMsron
1225 Main"
Seb.luin. Ft 32958
,7721188-9231
NON•RESPONSNE"
Iii Contracting Group, LLC
Yes
No
No
No
NO
No
No
No
No
No
No
No
No
No
No
No
No
No
Total Bld Prim
$
P.A.V.C.O. Contracting Group, LLC did not submit
the required bid documents and has been marked
non resp—.Ye.