HomeMy WebLinkAboutF - 24-07-RFP Disaster Recovery Debris Removal Addendum 2 Final Finance Department
Procurement Division 1225 Main Street
Sebastian, FL 32958
(772) 388-8231
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ADDENDUM NO. 2
April 18, 2024
RFP #: 24-07-RFP, Disaster Recover Debris Removal
The original Request for Proposal shall remain in full force and effect, except as modified herein, which
shall take precedence over any contrary provisions in the prior documents.
SECTION 1: QUESTIONS
1. Question: New line item numbers 12-19…. There is a large price difference between ROW to
final vs DMS to final. Line items 1 and 2 are ROW to DMS, so for clarity should line items 12 -19
be haul-out rates from DMS to final disposal?
Answer: No. The City is r equesting one price for ROW or DMS to Final Disposal. In the event of
a smaller debris event, the City’s crews would be loading and hauling vegetative debris directly
from the ROW to the landfill. This is what the City completed after Hurricane Ian, as we were not
as heavily impacted as other areas of Florida. At that time only the rate for final disposal was
charged, similar to a “from DMS to landfill” charge. We have included from ROW or DMS to the
landfill as the overall cost in case this scenario comes up again. Per conversations with FEMA we
were only able to charge for final disposal as it was taken from the ROW and never sorted or
compacted at the DMS. Our DMS is also at one of the northern most points within the City.
Moving debris from a City ROW or from the DMS site to the landfill would all fit within the 16 -
30 Miles category for final disposal. Other mileages are provided in case the typically used
landfill is closed or at maximum capacity and another location is used.
2. Question: In the Emergency Debris Removal tab the Extended Price for New Item No. 10 (cell
25) is not calculating and in turn makes our Bid Total incorrect.
a. Will the price sheet be re-issued with the corrected formula?
b. If the price sheet remains the same, should we make a note stating what the corrected
total will be?
Answer: The Electronic Price sheet has been revised, so Item No. 10 (cell 25) calculates in the
total price. Please see revised Electronic Price Sheet uploaded to VendorLink as part of this
addendum.
3. Question: New Item No. 29 for Disposal / Tipping Fees. Per the RFP this will be billed at actual
cost. If we write this in it affects the bid total as it isn’t a number.
a. Is it acceptable to write in 0 or 1 as a placeholder with a note that reads this will be billed
at actual cost?
Answer: This line is included for infor mational purposes and has been revised. All tipping
fees/disposal costs are covered at cost by the City. Typically, the charges will be placed on the
City of Sebastian’s account at the landfill and receipts would be provided to the City to confirm
charges. However, if there is an instant that the landfill requires payment, the contractor would
pay those fees and the City would then reimburse according to the loading tickets and landfill
receipts provided.
Finance Department
Procurement Division 1225 Main Street
Sebastian, FL 32958
(772) 388-8231
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SECTION II: REVISION/CLARIFICATIONS TO SOLICITATION
None
SECTION III: ATTACHMENTS
None
Sincerely,
Jessica Graham, CPPB
Procurement/Contracts Manager
Acknowledgment of Addendum No. 2 by Contractor
The Respondent hereby acknowledges receipt of the following Addendum:
This addendum shall be completed and signed by an authorized representative and returned with the
solicitation submittal. The Acknowledgement of the Addendum receipt will become an integral part of the
solicitation document. In acknowledging receipt of this Addendum, the undersigned understands and
accepts the foregoing solicitation changes and clarifications.
All other bid terms, conditions, and specifications as originally issued remain unchanged
_____________________________________ _____________________________________
Printed Name Signature
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Title Date