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Home My WebLink About08-19-2024 BAC AgendaSEBASTIAN HOME OF PELICAN ISLAND SEBASTIAN BUDGET REVIEW ADVISORY COMMITTEE AGENDA 6:00 P.M. MONDAY —AUGUST 19, 2024 CITY HALL 1225 MAIN STREET a. Call to Order b. Pledge of Allegiance c. Roll Call Cl. Approval of Minutes: Meeting of July 15, 2024 e. Review and Approval of 3rd Quarter Financial Report f. 2025 Budget Update g. Adjourn Agenda Attachments: • Minutes for Meeting of July 17, 2023 • 3rd Quarter Financial Report ANY PERSON WHO DECIDES TO APPEAL ANY DECISION MADE WITH RESPECT TO ANY MATTER CONSIDERED AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS 1S MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENSE UPON WHICH THE APPEAL IS TO BE HEARS. (F.S.286.0105) IN COMPLIANCE WITH THE AMERICAN WITH DISABILITIES ACT (ADA), ANYONE WHO NEEDS A SPECIAL ACCOMODATION FOR THIS MEETING SHOULD CONTACT THE CITrS ADA COORDINATOR AT 589-5330 AT LEAST 48 HOURS IN ADVANCE OF THIS MEETING. ZOOM INFORMATION Please click the link below to join the webinar: https:Hus02web.zoom.us/i/88645171117 Or One tap mobile: +13052241968„88645171117# US or+16469313860„88645171117# US Or Telephone: Dial(for higher quality, dial a number based on your current location): +1 305 224 1968 US or +1 646 931 3860 US or +1 929 436 2866 US (New York) or +1 309 205 3325 US or +1 301 715 8592 US (Washington DC) or +1 312 626 6799 US (Chicago) or +1 360 209 5623 US or +1 386 347 5053 US or +1 507 473 4847 US or +1 564 217 2000 US or +1 669 444 9171 US or +1 669 900 6833 US (San Jose) or +1 689 278 1000 US or +1 719 359 4580 US or +1 253 205 0468 US or +1 253 215 8782 US (Tacoma) or +1 346 248 7799 US (Houston) Webinar ID: 886 4517 1117 International numbers available: httDs://us02web.zoom.us/u/kiGuNtDvL DRAFT CITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES OF REGULAR MEETING J U LY 15, 2024 Acting Chairperson Cerda called the Citizens Budget Review Advisory Committee meeting to order at 6:00 p.m. Pledqe of Alleqiance was recited by all. III. Roll Call Present Ms. Reed (alternate) Mr. Hall Ms. Cerda Not Present Mr. Napier Mr. McGinn (Zoom) Mr. Hoffman Mr. Newhart Also Present Mr. Brian Benton, City Manager Mr. Ken Kilgore, Director of Finance Ms. Cindy Watson, HR Director Mr. Joseph Perez, AV Technical Assistant Ms. Janet Graham, Technical Writer Ms. Cerda stated that Ms. Reed would be voting in place of Mr. Napier, who is absent. IV. Approval of Minutes: Meeting of March 4, 2024 Everyone having had a chance to review the Minutes from March 4, 2024, Ms. Cerda called for a motion. A motion to approve the Minutes as presented from March 4, 2024 was made by Mr. Hoffman, seconded by Mr. McGinn, and approved unanimously via voice vote. V. Review of FY 2024 1st and 2nd Quarter Budqet Reports Mr. Killgore reviewed the 1 st and 2"d Quarter Budget Reports. He said there were a few corrections. On the 1st Quarter Report on the attachment, it shows the budget changes. He did make an error at the bottom where it lists Adjustments Previously Authorized by the City Manager, the Budget Before Change and the Budget After Change had a couple of corrections. The line marked Contractual Services should have been a Starting Budget Before Change of $7,900.00, the change was $690.00 for a Budget After Change of $7,000.00. On the line listed as Appropriated from General Reserves, Budget After Change should have been $297,212.00. He will make those changes. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 2 MINUTES OF REGULAR MEETING JULY 15, 2024 Mr. Killgore reviewed the General Fund, the Stormwater Fund, the Golf Course Fund, the Airport Fund, and the Building Fund. Mr. Killgore also reviewed the Capital Projects report as well as the Quarterly Investment reports, and the reports from all the departments. Addressing the 2nd quarter, Mr. Killgore stated that Mr. Hoffman had pointed out a couple of dates that were not presented correctly. On the Airport Fund in the penultimate line, it says September 30, 2023 ending resources should read September 30, 2024. The same thing applies to the Building Fund. Regarding the General Fund, the fund balances and investments for the quarter included a number of items that were presented to the Council during the quarter. On the Quarterly Investment Summary, the date should be March 31, 2024. He will make those corrections before the report goes to City Council. He then called for questions/comments. Mr. Hoffman -- As to the expenses in the General Fund, the Finance Department is the only one that is over 60%, and he questioned that figure. Mr. Killgore said that is the payout of the retired Finance Director. The Rescue Plan was discussed between Mr. Hoffman and Mr. Killgore, and Mr. Killgore answered Mr. Hoffman's questions. Mr. Hoffman commented on the Golf Course debt. He also asked for an explanation of the $500,000.00 with the Florida Trust. Mr. Killgore explained that. Mr. Hoffman asked regarding the Capital Projects report. Although it is improved, he questioned why the report goes back to 2022, pointing out the baseball backstops project. Mr. Benton pointed out that some of these projects such as the baseball backstops, when going out for pricing, was right when COVID pricing hit, and that greatly increased the cost. Staff were hoping that after a year or two the pricing would come back down so as to be within the budget. That has not been the case, but that project is currently in design, and it will be moving forward to hopefully do the backstop replacements in the wintertime between the spring and fall seasons of baseball. Mr. Benton mentioned several other projects and the status of those projects. He said the emphasis is on getting these projects moving and completed. Mr. McGinn -- Asked Mr. Killgore to explain the line item, Deferred Compensation, which Mr. Killgore explained. There being no further discussion on this item, Ms. Cerda called for a motion to approve the 1st and 2"d Quarter Budget Reports. A motion was made by Ms. Reed approving the 1 st and 2nd Quarter Budget Reports, seconded by Mr. Hoffman, and approved unanimously via voice vote. VI. Presentation on Draft FY 2025 Budqet and Proposed Millaqe DRAFT CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 3 MINUTES OF REGULAR MEETING JULY 15, 2024 Mr. Killgore reviewed the Draft for Fiscal Year 2025 Budget and Proposed Millage. There was extended discussion on this item among Committee members, Mr. Killgore, and Mr. Benton. An explicit explanation by Mr. Benton was made regarding changing the HRA benefit to an HSA benefit in the health insurance plan. Mr. Killgore explained the draft page -by -page, and there was general discussion among Mr. Killgore, Mr. Benton, and the Committee members regarding employee additions/deletions, playgrounds, parks, the golf course, road repair, etc. Mr. Killgore addressed property values and millage, and he explained that item. There was an extended discussion among Committee members, Mr. Killgore, and Mr. Benton on this item. Mr. Killgore went on to say that, if there is a change over 3% of our values, that millage can be adjusted at the last minute of the process. However, that would be before we actually report to the tax collector what the City's rate is going to be. In September, those adjusted values would be given, whichever way they go, and the City has the right, if it is more than 3%, to make an adjustment. Mr. Killgore then reviewed the last slide showing the millage at the rollback rate and kind of revenues that would be provided using last year's rate. That shows the change in the taxpayer's obligation between rollback and using last year's millage rate. Mr. Killgore stated that the group insurance property and liability insurance costs have not been settled yet. An important point was made that, if the proposed millage is set at the 3.9155, that would be advertised on the trim notices as a 7.02% tax increase. He further stated that the proposed millage be set tonight, and this matter will be considered by the City Council on July 24th. There were further questions/comments by members of the Committee after which Ms. Cerda called for a motion. A motion recommending to City Council a millage rate of rollback at 2.9859 was made by Mr. Hall. There was no second, and so the motion died for lack of a second. Ms. Cerda called for another motion. A motion setting the rate of 3.9155 was made by Mr. McGinn, seconded by Ms. Reed, and was carried by a voice vote of 5-1 in favor. VII. Next Meetinq Date -- Monday, July 29, 2024 Vill. Adiourn There being no further business, Vice -Chairperson Cerda adjourned the meeting at 7:15 p.m. Amber Cerda, Vice Chairperson j9 Date: LinC1 ccxxCC ✓-� , -_ y HOME OF PELICAN ISLAND CITY COUNCIL AGENDA TRANSMITTAL FORM COUNCIL MEETING DATE: August 14, 2024 AGENDA ITEM TITLE: Resolution Accepting the 3' Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2023-2024 Annual Budget. RECOMMENDATION: Move to Approve Resolution R-24-42. BACKGROUND: Pursuant to City financial policies, budget reviews and any necessary adjustments are presented to the City Council quarterly. A capital project status report, investment report and accomplishments are also included. Formal approval by City Council was previously given for adjustments to budgets for the award of a JAG Grant; using General Fund Reserves for resurfacing Schumann Trail sidewalks; reallocating ARPA funds to road projects; using DST Reserves to reappropriate the Concha Dam and Gardenia Ditch projects; and using General Fund Reserves for the remediation expenses at the Old Public Works Compound. The adjustments requiring City Council approval include using the R&R Account for repairs to the Schumann Park lift station; repairs to the City Hall air conditioner, and replacement of a 5 horse power pump. In accordance with the authority given by the Annual Budget Resolution, the City Manager approved other budget transfers between accounts within Departments and authorized adjustments that were necessary to implement programs, projects and expenditures that were previously authorized by the City Council. Adjustments may include budget changes within his $15,000 spending authority, budget adjustments between budget accounts within the same departments, as well as adjustments to closeout completed or cancelled projects. In line with this, the City Manager approved an adjustment to record a donation by the Rotary Club to make Riverview Park improvements and several adjustments to closeout some completed projects. Additional details on the above adjustments are listed in Exhibit "A" as an attachment to the Resolution. If Agenda Item Reauires Expenditure of Funds: Budgeted Amount: As per Exhibit "A" of the Resolution Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: 1. Resolution R-24-42 and Exhibit "A" 2. 3' Quarter Financial Report, with Capital Project Status, Investments/Loans and Accomplishments Finance Department Review: City Attorney Review: Procurement Division Review, if applicable: City Manager Authorization: Date: RESOLUTION NO. R-24-42 A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 AS PROVIDED FOR IN EXHIBIT "A"; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on June 30, 2024 was made and it was determined there was a budget adjustment requiring formal approval by the City Council; and WHEREAS, it was determined that the City Council and City Manager previously approved all the necessary amendments and adjustments and these are being reported in accordance with the Annual Budget Resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT: Section 1. The above recitals are hereby recognized as true correct and incorporated herein. Section 2. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year beginning October 1, 2023 and ending September 30, 2024 has been amended and adjusted as necessary within the quarter ending June 30, 2024; a summary of such amendments and adjustments being attached hereto and more particularly identified as Exhibit "A"; the revised appropriations, if any, are set out therein and are recognized as having been made to maintain and carry on the government of the City of Sebastian, Indian River County, Florida. Section 3. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed. Section 4. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, or the City Manager's designee, without need of further action of the City Council by filing a corrected copy of same with the City Clerk. Section 5. This Resolution shall become effective immediately upon its adoption. It was moved for adoption by Councilmember The motion was seconded by Councilmember vote was as follows: Mayor Ed Dodd Vice -Mayor Kelly Dixon Councilmember Bob McPartlan Councilmember Fred Jones Councilmember Christopher Nunn and, upon being put to a vote, the The Mayor thereupon declared this Resolution duly passed and adopted this 281 day of August 2024. ATTEST: CITY OF SEBASTIAN, FLORIDA By: Mayor Ed Dodd Approved as to form and legality for the reliance by the City of Sebastian only: Jeanette Williams, MMC Jennifer Cockcroft, Esq. City Clerk City Attorney EXHIBIT "A" OF RESOLUTION R-24-42 SUMMARY OF BUDGET CHANGES FOR THE QUARTER ENDED June 30, 2024 ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL: Budget Before Budget Budget After Reason for Vehicles & Equipment P _ $0 $12.799 $12,799 09/27/23 Application approved and grant JAG Grant Revenue --------------------------------------------------------- $0 C--1------- $12,799W .-------- ------ $12,799 (--------) awarded on 3/25/24. ----------------------------------------------- Sidewalks/Bikepaths $50,000 $10,572 $62,572 04/24/24 Approved use of Reserves for Appropriated from General Reserves ------------------------------------------------------------------------------------------------- ($537,620) ($10,572) ($548,192) resurfacing Schumann Trail sidewalk. Streets/Roads _ _ __ $1,205,880 .$913,120 $2,119,000 ------ ---- ---------------- ------------------ 04/24/24 Adjustment to reallocate funds to Infrastructure _ 700,000 _$_ ($700,000.) $0 Road projects in order to insure ARPA Drainage............................ 20 _ $213,1__ __ _ ($213,920� _ ____ -- funds are spent -- 12/31/24: _ Infrastructure Drainage (10) (0) $700,000 $213,120 $700,000 $213,120 04/24/24 reappropriate Concha Dam and Appropriation from DST Reserves _ ($6,338,1951 - ($913.120) ($7.251,315)_______________ Gardenia Ditch projects using DST funds. Other Contractual Services $4,000 $29,905 $33 905 05/22/24 Approved use of Reserves for A ro nation from General Reserves _pp _P _______________i__________1_______ $548,192 $29,905 ____ ��_ $678,0 (_ 97)__re ------i----- old Public Works Compound_ ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL: Budget Before Budget Budget After nt Change Adjustment Change Reason for 3 & R Operating Equpment $3,200 $8,450 $11,650 Utilized R&R Account for repairs to the ppropriationsfromGeneral R&R ($3,9401 ($8�450 ($12.390)_Schuman n_Parkliftstation ___________________ ------------------ R & s M Buildings y ----------- 6 890 $9 1 ...... $3223 10Q1l113 Utilized R&R Account for repairs to City Hall ApproQnations from General R&R _- ($12,390) _ ($3,z23) $15,613) air conditioner. ------ - -- ---------------------------------- ✓ehicles & E ui ment _._.... ... q p 17,200 _. 1,77_ _ 6 _ $18,976 Utilized R&R Account for replacement of -pproeriatedfrom_General_R&R------------------- ($15,5131__________L$1,776)------ ($17,289) 5hppump. ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER: Budget Before Budget Budget After Proiect/Account Change Adiustment Chana9 Reason for Adiustment Improvements Other Than Buildings $4,350 $2,500 $6,850 Records Rotary Club donation from 2023 Contributions & Donations ($4 350 )----------(-- $2,500 1 $6,850 Feet to Riverview vie Brew Fest to Riverview Park improvements. --------- - - --------------------'-- Appropriat� u from°r : tr a oral R&R ($15,613) --- $100 -- -- --- -) ($15,513) - --- ------prove ----- Adjustment to close project for Yacht Club R & M Buildings____________________________ $20,000............ ($1002......... $19,900 improvements and offset R&R Account._____ Approprated from DST Reserves ($7,251,315) $32,137 ($7,219,178) Adjustment to closeout Police Department Equipment Leases Vehices_ guippment___ 0 $31317 $3,317 $164,546 Generator Transfer Switch project. __ ____________$200,000 Vehicles & E ui ment _ $43,19 _ �$$33,454) _ 4 ,195) „ _ $0 __ Adjustment to closeout project 1(1�11�ii�fg�CA Appropriated from_DST Reserves_____________ ($7,219,178)__________$43,195 ($7,175„983) Server-that was carried in FEMA Grant Appropriated from DST Reserves ($22,000,000) ($7,175,983) $22,000,000 $1,000,000 __ $0 ($6,175,983) --forward -error -------------------------------------------- Adjustment to closeout project for Canal iinfrastructure $_23,000,000 ($23,000,000) $0 Improvements. - --- - _ _._.... 7 �.A ro riated from Rec. Impact Reserves pp _p p -1---- ...----- ---- 375, ($ 743) --------------..............------------------------------------------------ $357 ($375,386) Adjustment to closeout Creative Playground :Improvements $394,223 ($357Z $393,866 project. _Appropriated from Cemetery Reserves ($165,000) $13,090 ($161,910) Appropriated from DST Reserves ($6,175,983) $17 059 ($6,158,924) Adjustment to close Microsoft Licenses, umputer Supplies $73,000 ($647) $72,053 Friendship Park and Cemetery Grounds Improvements Other Than Buildinas $25,000 ($16,112) $8,888 Maintenance projects. R A M Grounds Maintenance _______________ $165,000 (----------------------------------------------------------------- $151 910 CITY OF SEBASTIAN QUARTERLY FINANCIAL REPORT THIRD QUARTER FOR YEAR ENDING SEPTEMBER 30, 2024 SUMMARY GENERAL FUND RECEIVED 76.0% OF BUDGETED REVENUE AND EXPENDITURES WERE 66.1% OF BUDGETED AMOUNTS FOR THE YEAR. REVENUE WAS HIGH DUE TO PAYMENTS FOR AD VALOREM TAXES. GENERAL FUND SUMMARY Budget YTD % Beginning Balance $ $ 9,939,988 Ad Valorem Taxes 6,460,718 6,426,341 99.5% Franchise Fees 1,851,500 1,078,490 58.2% Utility Taxes 3,621,900 2,281,361 63.0% Intergovernmental 4,076,638 2,382,527 58.4% Charges for Service 834,439 600,919 72.0% Licenses and Other 767,842 616,082 80.2% Total Revenues $ 17,613,037 $ 13,385,720 76.0% From Fund Balance 504,419 0.0% Total Sources $ 18,117,456 5 13,385,720 73.9% City Council $ 85,895 $ 52,029 60.6% City Manager 441,821 274,053 62.0% City Clerk 358,664 235,936 65.8% City Attorney 253,095 167,848 66.3°% Finance 827,198 587,104 71.0% MIS Division 679,713 506,498 74,51/6 Human Resources 282,101 182,085 64.5% Police Department 8,165,618 5,416,926 66.3% Roads and Garage 1,746,552 1,065,529 61.0% Public Facilities 862,803 672,494 77.9% Parks 1,412,566 919,883 65.1% Cemetery 190,842 121,414 63.6% Community Development 715,331 388,526 54.3% Non -Departmental 2,095,257 1,381,331 65.9% Total Expenditures $ 18,117,456 $ 11,971,656 66.1% Unappropriated nla Total Uses $ 18,117,456 $ 11,971,656 66.1% Ending Unappropriated Fund Balance $ 11,354,052 WE PREVIOUSLY RECEIVED ALL OF THE AMERICAN RESCUE PLAN ACT FUNDING AND THE CITY COUNCIL HAS AGREED TO APPLY THOSE FUNDS TO THE ITEMS LISTED. AMERICAN RESCUE PLAN ACT FUND Budget YTD °% Beginning Fund Balance $ $ 2,907,232 ARPA Grant Na Interest 7,174 32,776 4x.9�!, Total Revenues $ 7,174 $ 32,776 456.9% From Fund Balance 2,907,232 0.0°% Total Sources $ 2,914,406 $ 2,940,008 100.9°% Gardenia Ditch $ 678,110 $ 0.0°% Roadwork 2,119,000 0.0% Schumann Drive 36,524 0.0°% Interest Expenditures 80,772 0.0% Total Uses $ 2,914,406 $ 0.0% 9130124 Ending Available Funds $ . $ 2,940,008 General Fund Revenue tAdjustedliudget OYeartoDate s o00 rODD3 OM 2,000 r.oca H General Fund Expenditures 0 Adjusted Budget DYear toDate SSSW s.a W ..sm 3SW S, St $W slsoo, 9a* `A - e� e! a tks G,a4 01 °n®� �G P��•F�a Qo �a8 ��y�w`�`s��u'Q oa_°a 9 m� G FUND BALANCE USES FOR GENERAL FUND ARE SHOWN BELOW. PROJECTED CHANGES TO YEAR END ANTICIPATE THAT RESERVES WILL BE MAINTAINED ABOUT THE SAME AS PROJECTED WHEN PREPARING THE FY 2024 BUDGET. GENERAL FUND BALANCE FORECAST Fund Balance R&R Account Beginning Reserves 10/01/23 $ 9,bM,986 $ 275,000 Year to Date Revenue 13,365,720 Fund Balance/R&R Changes to Date: Purchases Not Received Unfinished 2023Projects Closed Senior Center Roofing Replaced Police Vehicle Grant administration on Dock Clydesdales for Centennial Financial Disclosure Opposition Runway 05-23 Grant project Finance Director Leave Payouts Schumann Trail Sidewalk Old Compound Remediation Roof Repairs at Yacht Club Repair to Lift Station Repair City Hall Air Conditioner Closed Yacht Club Repair Project Replacement of 5hp Pump Year to Date Uses Other Expenditures Current Reserves Expected Changes to Year End: Additional Revenues Additional Expenditures Ending Reserves Adjust R&R to $275,000 Adjusted Reserves Assigned Funds Employee Final Payouts Net Unassigned Reserves Total Ending Reserves Projected in 2024 Budget (86,190) (217,689) 6,667 (52,477) (10,400) (13,864) (10,000) (62,700) (90,967) (10,572) (29,905) (3,940) (8,450) (3,223) 100 n 776j $ (578,097) $ (17,289) (11,376,270) $ 11,096,341 $ 257,711 4,227,317 - (6,145,800) - $ 9,177,858 $ 257,711 (17,289) 17,289 $ 9,160,569 $ 275,000 (1,006,025) - (390,000) $ 7,764,544 $ 275,000 $ 8,039,544 $ 8,136,098 CITY OF SEBASTIAN QUARTERLY FINANCIAL, REPORT THIRD QUARTER FOR YEAR ENDING SEPTEMBER 30, 2024 SUMMARY MOST OF THE BUDGETED STORMWATER FEES HAVE BEEN GOLF COURSE REVENUES CONTINUED TO BE FAVORABLE. RECEIVED. PROJECTED CHANGES TO YEAR END ANTICIPATE BUNKER RENOVATIONS AND THE GENERAL FUND THAT RESERVES WILL BE MAINTAINED SLIGHTLY HIGHER PAYMENT WILL CAUSE RESERVES TO BE LESS THAN THAN PROJECTED WHEN PREPARING THE FY 2024 BUDGET. PROJECTED WHEN PREPARING THE FY 2024 BUDGET. STORMWATER FUND SUMMARY Budget YTD % Beginning Fund Balance $ - $ 1,970,245 Stormwater Fees 1,926,000 1,917,040 99.5°A Interest and Other 40,583 43,515 107.2% Total Revenues $ 1,966,583 $ 1,960,555 99.7% From Fund Balance 610,243 - 0.0% Total Sources $ 2,516,6'16 $ 3,930,800 152.5% Operating Expenditures $ 2,196,819 $ 1,451,710 66.1% Capital Outlay 39,014 18,850 48.3% Transfer to Capital Projects 340,993 1381162 40.5% Total Uses 2,576,826 ; 16661722 62.4% Ending Fund Balance $ 2:W,678 Expected Change to Year End: Additional Revenues 6,028 Additional Expenditures (745,109) Additional Capital Outlay (20,164) Transfers to Capital Projects 202,831; 9130124 Ending Available Funds $ 61b,002 Projected in 2024 Budget $ 1,235,130 PROJECTED CHANGES TO YEAR END ANTICIPATE THAT RESERVES WILL BE HIGHER THAN PROJECTED WHEN PREPARING THE FY 2024 BUDGET, AIRPORT FUND SUMMARY Budget YTD % Beginning Resources $ $ 603,203 Rents 673,385 500,440 74.3% FEMAlState Reimbursements - 11,938 nla Investment Income 10,750 31 0.3% Miscellaneous 85,185 96,715 113.5% Total Revenues 769,320 609,124 79.2% From Fund Balance 96,177 nla Total Sources $ 865,497 $ 1,212,327 Operating Expenses $ 697,883 $ 491,710 70.5% DST Fund Loans 38,500 0.0% Capital Outlay 115,000 67,670 58.8% Transfers for Projects 3,364 0.0% Total Uses $ 854,747 $ 559,380 65.4% Total Ending Resources 10,750 $ 652,947 Expected Change to Year End: Additional Revenues 160,196 Addditional Uses (295,367) 9130124 Ending Resources $ 517,776 Projected in 2024 Budget $ 458,005 GOLF FUND SUMMARY Budget YTD % Beginning Resources $ $ 6,091 ChargesforService 1,830,985 1,566,918 85.6% Rent 30,000 23,176 77.31/6 FEMAIState Reimbursements 59,667 0.0% Miscellaneous 47,460 47,926 101.0% Total Revenues 11908JJ445 11697,687 89.0% Pro Shop Sales 115,000 96,199 77.0% Pro Shop Purchases (95,000) (69,693) 73.4% Sales vs. Cost of Sales 30,00 88.4% From Reserves - Range Pole 19,100 nla Total Sources $ 1,957,545 $ 1,730,284 88.41/o Operating Expenses $ 1,710,771 $ 1,270,434 74.3% Equipment 14,277 14,277 100.0% Buildings 37,065 Bunker Renovations 50,000 0.01/0 Range Pole 19,100 19,100 100.0% Total Operating Expense 1,831,213 1,303,811 71.2'% Addition to Reserves 8,934 nla General Fund Payment 80,000 n1a Building Fund Payment 37,398 18,700 50.0% Total Uses $ 1,957,545 $ 1t322� 511 67.6% Total Ending Resources $ $ 413,864 Expected Change to Year End: Additional Sources 227261 Additional Uses (635,034) 9/30124 Ending Resources $ 6,091 Projected in 2024 Budget $ 126,677 BUILDING FUND RESOURCES EXCLUDE THE LOANS AND ADVANCES OF $1,112,843 MADE TO THE GOLF COURSE. BUILDING FUND SUMMARY Budget YTD % Beginning Resources $ $ 1,440,384 Licenses and Permits 1,044,150 757,000 72.5%' I' Charges for Service 22,500 13,049 58.0% Fines and Forfeits 5,500 1,500 27.3% Miscellaneous 40,000 30,829 77.1% Goff Fund Loan Payments 37,398 28,049 75.0% Total Revenues 1,149,548 830,427 72.2%' From Fund Balance 227,111 rda Total Sources 1,376,659 830,427 60.3% Operating Expenses $ 1,342,909 $ 782,968 58.30/0 Capital Outlay 33,750 36,910 109.4% Total Uses $ 1,376,659 $ 819,878 59.6% Total Ending Resources $ 1,458,933 Expected Change to Year End: Additional Revenues 319,121 Additional Uses (556,781) 9130/24 Ending Resources $ 1,221,273 Projected in 2024 Budget $ 1,442,693 CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/24 2020/2021 2021/2022 2022/2023 2023/2024 2023/2024 2023/2024 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget GENERALFUND TAXES -7,199, 893 -7, 488, 942 -8, 301,100 -9, 786,192 -11, 934,118 82.00% LICENSES & PERMITS -148,399 -151,000 -138,698 -147,777 -184,400 80.14% INTERGVT'L REVENUE -2,073,729 -2,513,599 -2,293,099 -2,382,527 -4,076,638 58.44% CHARGES FOR SERVICE -559,744 -574,328 -561,042 -600,919 -834,439 72.01% FINES AND FORFEITS -33,016 -76,321 -50,730 -46,351 -67,050 69.13% MISC. REVENUE -160,035 -242,844 -328,810 -421,954 -436,392 96.69% TRANSFERS IN -112,500 -921 0 0 -80,000 0.00% FROM FUND BALANCES 0 0 0 0 -504,419 0.00% GENERAL FUND REVENUE -10,287,317 -11,047,955 -11,673,479 -13,385,720 -18,117,456 73.88% CITY COUNCIL 38,163 44,321 39,732 52,029 85,895 60.57% CITY MANAGER 209,852 220,136 256,701 274,053 441,821 62.03% CITY CLERK 150,348 204,618 168,304 235,936 358,664 65,78% LEGAL 136,776 138,395 201,194 167,848 253,095 66.32% FINANCE 494,123 562,436 437,200 587,104 827,198 70.97% M.I.S. DIVISION 387,769 405,701 464,977 506,498 679,713 74.52% HUMAN RESOURCES 0 0 152,073 182,085 282,101 64.55% POLICE ADMINISTRATION 642,636 666,413 623,589 714,736 985,206 72.55% POLICE PATROL 2,693,482 2,828,594 3,052,393 3,088,319 4,578,941 67.45% CODE ENFORCEMENT DIVISION 137,814 140,355 103,001 146,016 220,852 66.11% POLICE INVESTIGATIONS 842,800 909,574 907,944 933,232 1,514,771 61.61% POLICE COMMUNICATIONS 410,228 450,104 450,251 534,624 865,848 61.75% ROADS AND DRAINAGE 689,773 717,730 742,180 879,856 1,421,695 61.89% CENTRAL GARAGE 154,660 167,032 180,350 185,673 324,857 57.16% FACILITIES MAINTENANCE 467,505 441,560 558,751 672,494 862,803 77.94% PARKS AND RECREATION 768,516 831,904 878,734 919,883 1,412,566 65.12% CEMETERY 145,387 104,974 113,192 121,414 190,842 63.62% COMMUNITY DEVELOPMENT 366,318 349,110 351,738 388,526 715,331 54.31% NON -DEPARTMENTAL 795,789 1,136,754 983,767 1,381,331 2,095,257 65.93% GENERAL FUND EXPENDITURES 9,531,941 10,319,710 10,666,071 11,971,656 18,117,456 66.08% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/24 2020/2021 2021/2022 2022/2023 2023/2024 2023/2024 2023/2024 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget AMERICAN RESCUE PLAN ACT INTERGVT'L REVENUE -1,666,064 0 0 0 0 0.00% MISC. REVENUE -665 61508 46,417 49,301 32,776 150.42% FROM FUND BALANCE 0 0 2,869,473 0 2,907,232 0.00% ARPA FUND REVENUE -1,666,729 6,508 2,915,890 49,301 2,940,008 1.68% TRANSFERS OUT 0 481,012 6,048 0 2,940,008 0.00% ARPA FUND EXPENDITURES 0 481,012 6,048 0 2,940,008 0.00% LOCAL OPTION GAS TAX TAXES -475,736 -487,941 -422,197 -398,480 -763,830 52.17% INTERGVT'L REVENUE -14,105 0 -14,963 0 -15,413 0.00% MISC. REVENUE -315 -2,330 -13,278 -23,054 -3,238 711.99% TRANSFERS IN 0 0 0 0 0 0.00% FROM FUND BALANCES 0 0 0 0 -941,800 0.00% LOGT FUND REVENUE -490,156 -490,270 -450,439 -421,535 -1,724,281 24.45% OPERATING EXPENSES 92,972 20,400 11,301 3,934 5,901 66.67% CAPITAL OUTLAY 34,372 4,870 0 0 0 0.00% DEBT SERVICE 243,398 242,801 122,174 0 0 0.00% TRANSFERS OUT 494,190 12,724 4,658 764,068 1,475,223 51.79% TO FUND BALANCES 0 0 0 0 243,157 0.00% LOGT EXPENDITURES 864,932 280,794 138,132 768,002 1,724,281 44.54% DISCRETIONARY SALES TAX TAXES -2,596,166 -3,092,355 -2,890,992 -2,932,660 -5,120,145 57.28% MISC. REVENUE -10,604 -9,101 -49,282 -90,708 -32,914 275.59% FROM FUND BALANCES 0 0 0 0 -6,158,924 0.00% DST FUND REVENUE -2,606,770 -3,101,456 -2,940,274 -3,023,368 -11,311,983 26.73% OPERATING EXPENSES 0 0 0 0 0 0.00% CAPITAL OUTLAY 0 7,151 0 0 0 0.00% TRANSFERS OUT 1,766,806 6,897,791 1,661,617 1,394,058 10,650,159 13.09% TO FUND BALANCES 0 0 0 0 661,824 0.00% DST FUND EXPENDITURES 1,766,806 6,904,942 1,661,617 1,394,058 11,311,983 12.32% RIVERFRONT REDEVELOPMENT FUND MISC. REVENUE -28,113 -29,617 -40,674 -44,024 -28,450 154.74% TRANSFERS IN -457,672 -385,665 -391,770 -471,967 -471,765 100.04% FROM FUND BALANCES 0 0 0 0 -88,401 0.00% RRD REVENUE -485,784 -415,282 -432,444 -515,991 -588,616 87.66% OPERATING EXPENSES 189,726 218,542 195,075 154,443 271,370 56.91% GRANTS AND AIDS 0 0 0 33,544 71,951 46.62% TRANSFERS OUT 95,860 49,572 11,150 6,821 116,450 5.86% TO FUND BALANCES 0 0 0 0 128,845 0.00% RRD EXPENDITURES 285,586 268,115 206,225 194,807 588,616 33.10% PARKING IN LIEU OF FUND MISC. REVENUE -11,388 -16,141 -6,356 -20,302 -4,315 470.49% PARKING IN LIEU OF REVENUE -11,388 -16,141 -6,356 -20,302 -4,315 470.49% CAPITAL OUTLAY 0 0 0 0 0 0.00% TRANSFERS OUT 0 0 0 0 0 0.00% TO FUND BALANCES 0 0 0 0 4,315 0.00% PARKING IN LIEU OF EXPENDITURES 0 0 0 0 4,315 0.00% CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06/30/24 2020/2021 2021/2022 2022/2023 2023/2024 2023/2024 202312024 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget RECREATION IMPACT FEE FUND MISC. REVENUE -148,983 -135,355 -87,034 -94,697 -198,303 47.75% FROM FUND BALANCES 0 0 0 0 -375,386 0.00% REC. IMPACT FEE REVENUE -148,983 -135,355 -87,034 -94,697 -573,689 16.51% OPERATING EXPENSES 0 0 0 0 0 0.00% CAPITAL OUTLAY 0 0 0 0 0 0.00% TRANSFERS OUT 103,967 116,751 2,123 463,687 573,689 80.83% TO FUND BALANCE 0 0 0 0 0 0.00% REC. IMPACT FEE EXPENDITURES 103,967 116,751 2,123 463,687 573,689 80.83% STORMWATER UTILITY FUND MISC. REVENUE -1,957,389 -1,962,333 -1,990,226 -1,992,250 -1,966,583 101.31% TRANSFERS IN 0 0 0 0 0 0.00% FROM FUND BALANCES 0 0 0 0 -610,243 0.00% STORMWATER REVENUE -1,957,389 -1,962,333 -1,990,226 -1,992,250 -2,576,826 77.31% PERSONAL SERVICES 510,428 504,024 537,851 598,940 954,145 62.77% OPERATING EXPENSES 515,558 543,795 837,683 852,770 1,242,674 68.62% CAPITAL OUTLAY 123,824 132,110 38,493 18,850 39,014 48.32% TRANSFERS OUT 1,325 135,378 161,072 138,162 340,993 40.52% TO FUND BALANCE 0 0 0 0 0 0.00% STORMWATER EXPENDITURES 1,151,135 1,315,307 1,575,098 1,608,721 2,576,826 62.43% LAW ENFORCE FORFEITURE FUND FINES AND FORFEITS -15,000 -21,315 -50 -183 -150 122.22% MISC. REVENUE -1,539 -154 -849 -897 -1,150 77.99% FORFEITURES FUND REVENUES -16,539 -21,469 -899 -1,080 .1,300 83.10% OPERATING EXPENSES 1,500 1,561 0 0 0 0.00% CAPITAL OUTLAY 15,000 0 0 0 0 0.00% GRANTS AND AIDS 0 0 1,500 0 0 0.00% TO FUND BALANCES 0 0 0 0 1,300 0.00% FORFEITURE FUND EXPENDITURES 16,500 1,561 1,500 0 1,300 0.00% STORMWATER DEBT SERVICE FUND MISC. REVENUE -361 -431 0 0 0 0.00% TRANSFERS IN -300,721 -175,052 0 0 0 0.00% FROM FUND BALANCES 0 0 0 0 0 0.00% STORMWATER DEBT REVENUE -301,082 -175,483 0 0 0 0.00% DEBT SERVICE 400,529 401,834 0 0 0 0.00% TO FUND BALANCES 0 0 0 0 0 0.00% STORMWATER DEBT EXPENDITURES 400,529 401,834 0 0 0 0.00% GOLF COURSE FUND INTERGOVENMENTAL REVENUE CHARGES FOR SERVICE MISC. REVENUE TRANSFERSIN FROM FUND BALANCE GOLF COURSE FUND REVENUE PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TRANSFERS OUT TO FUND BALANCE TOTAL ADMINISTRATION OPERATING EXPENSES CAPITAL OUTLAY DEBT SERVICE TOTAL MAINTENANCE PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY DEBT SERVICE TOTAL GOLF COURSE CARTS GOLF COURSE FUND EXPENDITURES AIRPORT FUND INTERGOVENMENTAL REVENUE CHARGES FOR SERVICE LEASE REVENUE MISC. REVENUE TRANSFERSIN FROM FUND BALANCE AIRPORT REVENUE PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY DEBT SERVICE TRANSFERS OUT TO FUND BALANCES AIRPORT ADMINISTRATION BUILDING FUND LICENSES & PERMITS CHARGES FOR SERVICE FINES AND FORFEITS MISC. REVENUE TRANSFERSIN FROM FUND BALANCE BUILDING REVENUES PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TRANSFERS OUT TO FUND BALANCE BUILDING EXPENDITURES CITY OF SEBASTIAN FUND SUMMARIES QUARTER ENDING 06130/24 2020/2021 2021/2022 2022/2023 3rd Qtr 3rd Qtr 3rd Qtr ACTUALS ACTUALS ACTUALS 0 -1,247,921 -31,328 0 0 -1,279,249 214,328 299,241 0 28,775 0 542,343 436,751 0 0 436,751 78,011 2,544 0 46,992 127,546 1,106,641 0 -1,523,642 -32,093 0 0 -1,555,736 226,280 321,711 0 27,064 0 575,055 445,196 0 0 445,196 102,476 2,776 0 46,992 152,245 1,172,496 0 -1,629,707 -89,980 0 0 -1,719,688 190,723 350,790 28,986 27,157 0 597,656 510,899 286 0 511,184 110,784 46,828 0 0 157,612 1,266,452� 2023/2024 3rd Qtr ACTUALS -59,667 -1,616,600 -47,926 0 0 -1,724,193 229,119 387,456 2,866 28,049 0 647,490 507,714 3,000 0 510,714 120,667 25,478 0 0 146,145 1, 304,N8 2023/2024 ANNUAL BUDGET 0 -1,890,985 -47,460 0 -19,100 -1,957,545 341,635 492,709 46,277 117,398 8,934 1,006,953 697,738 53,000 0 750,738 167,160 32,694 0 0 199,854 1,957,545 2023/2024 PERCENT OF BUDGET 0.00% 85.49% 100.98% 0.00% 0.00% 88.08% 67.07% 78.64% 6.19% 23.89% 0.00% 64.30% 72.77% 5.66% 0.00% 68.03% 72.19% 77,93% 0.00% 0.00% 73.13% 66.63% 0 0 0 -11,939 0 0.00% 0 0 0 0 0 0.00% -380,549 -388,958 -451,987 -477,117 -673,385 70.85% -64,207 -78,383 -92,698 -91,761 -85,185 107.72% 0 -3,643 0 0 0 0.00% 0 0 0 0 -96,177 0.00% -444,756 -470,984 -544,686 -580,817 -854,747 67.95% 49,768 83,339 132,887 145,258 206,415 70.37% 228,477 251,263 259,035 346,452 491,468 70.49% 4,255 5,563 9,479 67,670 115,000 58.84% 0 0 0 0 38,500 0.00% 112,500 0 0 0 3,364 0.00% 0 0 72,524 0 0 0.00% 394,999 340,166 473,925 559,380 854,747 65.44% -965,522 -919,886 -683,689 -757,000 -1,044,150 72.50% -23,676 -22,908 -13,014 -13,049 -22,500 57.99% -4,050 -4,936 -3,825 -1,500 -5,500 27.27% -11,348 -8,737 -33,031 -30,829 -40,000 77.07% -28,775 -27,064 -27,157 -28,049 -37,398 75.00% 0 0 0 0 -227,111 0.00% -1,033,370 -983,530 -760,716 -830,427 -1,376,659 60.32% 454,728 519,725 545,110 663,045 1,100,515 60.25% 101,965 176,075 146,438 119,923 239,233 50.13% 22,957 0 122,713 36,910 36,911 100.00% 0 200 0 0 0 0.00% 0 0 0 0 0 0.00% 579,651 696,000 814,261 819,878 1,376,659 59.56% CITY COUNCIL PERSONAL SERVICES OPERATING EXPENSES TOTALS CITY MANAGER PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS CITY CLERK PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS LEGAL PERSONAL SERVICES OPERATING EXPENSES TOTALS FINANCE PERSONAL SERVICES OPERATING EXPENSES TOTALS M.I.S. DIVISION PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS HUMAN RESOURCES PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS POLICE ADMINISTRATION PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS POLICE PATROL PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS CODE ENFORCEMENT DIVISION PERSONAL SERVICES OPERATING EXPENSES TOTALS POLICE INVESTIGATIONS PERSONAL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTALS POLICE COMMUNICATIONS PERSONAL SERVICES OPERATING EXPENSES TOTALS CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06/30/24 2020/2021 2021 /2022 2022/2023 3rd Qtr 3rd Qtr 3rd Qtr ACTUALS ACTUALS ACTUALS 17,060 17,053 17,052 21,104 27,267 22,680 38,163 44,321 39,732 200,148 209,343 247,902 9,705 10,793 8,799 0 0 209,852 220,136 256,701 131,813 135,413 133,028 18,536 69,205 35,276 0 0 0 150,348 204,618 168,304 118,830 128,629 99,892 17,947 9,767 101,302 136,776 138,395 201,194 379,658 426,420 335,178 114,466 136,016 102,022 494,123 562,436 437,200 252,232 273,735 287,227 135,537 131,966 177,750 0 0 0 387,769 405,701 464,977 0 0 122,556 0 0 29,517 0 0 0 0 0 152,073 536,756 569,306 540,018 105,880 89,607 83,571 0 7,500 0 642,636 666,413 623,589 2,477,822 2,578,068 2,708,914 195,821 226,885 288,496 19,840 23,640 54,983 2,693,482 2,828,594 3,052,393 126,605 127,826 91,149 11,209 12,528 11,852 137,814 140,355 103,001 728,518 801,562 798,393 104,783 106,219 109,551 9,500 1,793 0 842,800 909,574 907,944 401,791 443,220 444,819 8,437 6,883 5,431 410,228 450,104 450,251 202312024 3rd Qtr ACTUALS 17,045 34,983 52,029 262,356 11,696 0 274,053 147,514 88,422 0 235,936 147,542 20,306 167,848 472,556 114,547 587,104 330,617 175,881 0 506,498 136,876 45,208 0 182,085 596,816 117,920 0 714,736 2,799,417 259,694 29,208 3,088,319 130,338 15,678 146,016 809,765 118,246 5,220 933,232 528,103 6,521 534,624 2023/2024 Annual BUDGET 22,725 63,170 85,895 421,926 19,895 0 441,821 257,606 101,058 0 358,664 205,990 47,105 253,095 686,720 140,478 827,198 464,988 214,725 0 679,713 205,976 76,125 0 282,101 841,082 144,124 0 985,206 4,095,061 398,428 85,452 4,578,941 200,647 20,205 220,852 1,338,346 170,325 6,100 1,514,771 849,758 16,090 865,848 2023/2024 Percent of Budget 75.01 % 55.38% 60.57% 62.18% 58.79% 0.00% 62.03% 57.26% 87.50% 0.00% 65.78% 71.63% 43.11 % 66.32% 68.81 % 81.54% 70.97% 71.10% 81.91% 0.00% 74.52% 66.45% 59.39% 0.00% 64.55% 70.96% 81.82% 0.00% 72.55% 68.36% 65.18% 34.18% 67.45% 64.96% 77.60% 66.11% 60.50% 69.42% 85.57% 61.61 % 62.15% 40.53% 61.75% CITY OF SEBASTIAN GENERAL FUND DEPARTMENTS QUARTER ENDING 06130124 202012021 2020/2021 2022/2023 202312024 2023/2024 2023/2024 3rd Qtr 3rd Qtr 3rd Qtr 3rd Qtr Annual Percent ACTUALS ACTUALS ACTUALS ACTUALS BUDGET of Budget ROADS AND DRAINAGE PERSONAL SERVICES 446,669 403,613 447,827 509,748 798,140 63.87% OPERATING EXPENSES 232,847 253,618 275,939 301,374 473,800 63.61% CAPITAL OUTLAY 10,257 60,498 18,414 68,734 149,755 45.90% TOTALS 689,773 717,730 742,180 879,856 1,421,695 61.89% CENTRAL GARAGE PERSONAL SERVICES 139,505 148,056 150,562 160,888 286,927 56.07% OPERATING EXPENSES 15,155 18,976 22,091 23,235 30,550 76.06% CAPITAL OUTLAY 0 0 7,697 1,550 7,380 21.00% TOTALS 154,660 167,032 180,350 185,673 324,857 57.16% FACILITIES MAINTENANCE PERSONAL SERVICES 215,523 219,998 173,644 218,536 302,860 72.16% OPERATING EXPENSES 177,396 213,224 337,233 378,718 483,573 78.32% CAPITAL OUTLAY 74,585 8,338 47,875 75,240 76,370 98.52% TOTALS 467,505 441,560 558,751 672,494 862,803 77.94% PARKS AND RECREATION PERSONAL SERVICES 534,764 574,212 604,703 655,066 1,057,780 61.93% OPERATING EXPENSES 184,693 222,461 207,228 245,850 320,810 76.63% CAPITAL OUTLAY 49,059 35,230 66,803 18,967 33,976 55.82% TOTALS 768,516 831,904 878,734 919,883 1,412,566 65.12% CEMETERY PERSONAL SERVICES 123,464 82,696 90,368 101,798 145,782 69.83% OPERATING EXPENSES 21,924 21,473 22,824 19,617 45,060 43.53% CAPITAL OUTLAY 0 806 0 0 0 0.00% TOTALS 145,387 104,974 113,192 121,414 190,842 63.62% COMMUNITY DEVELOPMENT PERSONAL SERVICES 316,438 305,780 330,390 367,947 604,871 60.83% OPERATING EXPENSES 49,881 43,330 21,348 20,580 110,460 18.63% CAPITAL OUTLAY 0 0 0 0 0 0.00% TOTALS 366,318 349,110 351,738 388,526 715,331 54.31% NON -DEPARTMENTAL PERSONAL SERVICES 149,426 198,929 201,055 226,132 391,849 57.71% OPERATING EXPENSES 640,526 623,955 695,597 1,005,386 1,101,414 91.28% CAPITAL OUTLAY 0 0 0 0 0 0.00% TRANSFERS OUT 5,838 313,870 87,114 149,812 546,525 27.41% TO FUND BALANCE 0 0 0 0 55,469 0.00% TOTALS 795,789 1,136,754 983,767 1,381,331 2,095,257 65.93% TOTAL GENERAL FUND 9,531,941 10,319,710 10,666,071 11,971,656 18,117,456 66.08% CITY OF SEBASTIAN CAPITAL PROJECT STATUS REPORT AS OF JUNE 30, 2024 Current Prior Project Budget Share Project Year Year Expenditures Percent Funds Number Description Budget Source0n Thousands of $ Budget Expenditures Expenditures To Date Expended Encumbrances Remaining FY2020 A2007 CDBG Grant Program CDBG 643.3 643,327 168,928 369,198 538,126 83.65% $ 9,167 $ 96,034 $ 643,327 $ 168,928 $ 369,198 $ 538,126 83.65% $ 9,167 $ 96,034 FY2021 A2161 Stormwater Master Plan DST/SW 350/350 700,000 - 648,400 648,400 92.63% 51,600 $ 700,000 $ $ 648,400 $ 648,400 92.63% $ 51,600.0 $ - FY2022 A2220 Working Waterfront- Submerged Land Leas CRA 50 50,000 8,550 8,550 17.10% - 41,450 A2221 BSSC Baseball Backstops RIF 75 75,000 0.00% 5,500 69,500 A2224 Riverview Park Enhancements DON 6.8 6,850 - 0.00% 6,850 A2230 Railroad Crossing Sidewalks LOGT/DST 100/90 190,000 8,200 8,200 4.32% 22,811 158.989 A2231 Road Improvements ARPA 2.12 2,119,000 - 0.00% 2,118,922 78 A2250 Construct (3) Square Hangars FDOT/DST 1,256/350 1,605,895 93,033 93,033 5.79% 1,371,270 141,592 A2260 Swales/Driveways/Culverts LOGT/SW 102/244.7 346,726 183,398 106,533 289,931 83.62% 56,795 A2261 Concha Dam Replacement DST 700 700,000 0.00% 700,000 A2263 Tulip Habitat Restoration IRLC/SW 4.8/18.5 23,291 5,375 9,119 14,494 62.23% 1,478 7,320 A2264 Gardenia Ditch ARPA/DST 536.9/213.1 750,000 129 9,887 10,016 1.34% 3,756 736,228 A2265 Schumann Drive Box Culvert ARPA 44 44,120 - 7,596 7,596 17.22% 36,524 0 $ 5,910,882 $ 281,936 $ 149,885 $ 431,821 7.31 % $ 3,560,261 $ 1,918,801 FY2023 A2304 Backup System Update DST 42.9 42,890 9,968 31,121 41,089 95.80% 1,801 A2306 PD Vehicles & Equip DST 488.1 488,100 130,260 - 130,260 26.69% 322,344 35,496 A2312 Hurricane Ian FEMA 0 56,386 56,386 0.00% (56,386) A2313 Hurricane Nicole FEMA 0 - 30,626 30,626 0.00% 10,985 (41,611) A2315 I00th Anniversary Celebration DON/GF 53.7 / 96.9 150,561 77,620 12,945 90,565 60.15% 9,144 50,852 A2320 Swing/Bench Park CRA 59.3 59,300 - - 0.00% 59,300 A2322 Kiosk Signs CRA 15 15,000 6,821 6,821 45.47% 6,821 1,359 A2324 Riverview Area Improvements DST 73.6 73,591 31,300 15,595 46,895 63.72% 25,255 1,441 A2325 Coastal Resilience Plan Update DEP 120 120,000 62,627 16,283 78,909 65.76% 41,091 0 A2327 Natural Landscaping/LID Demo GF 15 15,000 500 - 500 3.33% 14,500 A2328 Strategic Plan GF 75 75,000 23,280 23,280 31.04% 51,500 220 A2331 Bucket Truck DST 159 159,000 - 0.00% 158,219 781 A2333 Dump Truck DST 185 185,000 184,500 184,500 99.73% 500 A2334 Sidewalk (Davits Dialysis) DST 200 200,000 - 0.00% 200,000 A2339 PW Technology DST 7.7 7,667 5,044 5,044 65.79% 2,623 A2351 Runway 05-23 Rehab -AA/FDOT/DS- 3,330/185/185 3,699,990 2,828,540 31,122 2,859,662 77.29% 654,364 195,964 A2352 Coronavirus Response Grant FAA 13 13,000 2,321 5,430 7,751 59.62% 5,249 0 A2353 Hangar D Office Improvements FDOT/DON 320/80 400,000 0.00% 400,000 A2360 Swales/Driveways/Culverts DST 150 150,000 - 0.00% 150,000 A2362 Sliplining DST 329.8 262,823 17,300 49,061 66,361 25.25% 95,785 100,678 A2364 Stoncerop Drainage Improvements FEMA/DST 1,118/1,824 2,941,591 160,894 160,894 5.47% 2,790,698 (0) $ 9,058,513 $ 3,380,081 $ 409,461 $ 3,789,542 41.83 % $ 4,161,453 S 1,107,518 FY2024 A2401 Citywide Computers DST 82 81,947 48,069 - 48,069 58.66% - 33,878 A2402 COSty Equipment DST 15 15,000 14,740 14,740 98.27% 260 A2403 Network Infrastructure DST 31.6 31,574 16,206 16,206 51.33% 15,368 A2405 Security Cameras DST 30 30,000 11.818 11,818 39.39% 18,182 A2409 PD Vehicles & Equip DST 644.5 644,531 33,391 33,391 5.18% 609,396 1,754 A2410 PD Body Worn & Vehicle Cameras DST 88.8 88,776 88,127 88,127 99.27% - 649 A241 I CAD/RMS System DST 84.5 84,550 25,000 25,000 29.57% 59,550 A2412 Air Conditioner Replacements DST 25 25,000 0.00% 25,000 A2413 Sustainable Sebastian GF 10 10,000 440 440 4.40% 9,560 A2415 JAG Grant JAG 12.8 12,799 4,882 4,882 38.15% 6,713 1,204 A2416 Community Development Office ImprovemE GF 107.4 107,377 - 0.00% - 107,377 A2423 Working Waterfront Expansion FIND/CRA 60 / 60 120,000 20,306 2,063 1.72% 99,694 0 A2424 Veterans Memorial Improvements GF 15 15,000 10,168 20,306 135.37% 4,200 632 A2425 N County Marine Law Enforcement Facility FIND/DON 50 / 50 100,000 10,168 10.17% 100,000 A2426 Grant Admin - N County Marine Law Enf F: DON/GF 10.4 / 10.4 20,800 8,925 0.00% 11,875 0 A2427 Riverview Park Improvements DST 1500 1,500,000 5,000 8,925 0.60% 1,495,000 A2428 Riverview Park Master Plan GF 62.7 62,700 20,900 5,000 7.97% 41,800 0 A2429 Parks Maintenance Building GF 15.3 15,376 - 20,900 135.93% - 15,376 A2430 Street Repaving LOGT 479.7 479,739 - 0.00% 479,739 A2431 Street Reconstruction DST 1780 1,780,163 0.00% 1,780,163 A2432 Sidewalk Replacement GF 85.5 85,572 - 0.00% 85,571 1 A2433 Swales LOGT 801.6 801,653 718,832 718,832 89.67% 82,821 1 A2434 Collier Creek Roadway Stabolization DST 191 190,985 - - 0.00% - 190,985 A2450 Reconstuct Alpha Apron FDOT/DST 1,000/250 1,250,000 51,318 51,318 4.11% 585,973 612,809 A2451 AP Security Trailer GF 0 - 17,342 17,342 9DIV/0! (17,342) A2452 AWOSSystem FDOT/DST 96/24 120,000 - - 0.00% 120,000 A2453 Design Taxiway Golf FDOT/DST 172.4/43.1 215,500 0.00% 211,070 4,430 A2460 SW Excavator DST 375 375,000 0.00% 374,128 872 A2461 SW Brush Truck DST 122 122,000 - 0.00% 115,831 6,169 A2462 SW Backhoe DST 170 170,000 146,430 146,430 86.14% - 23,570 A2463 SW Facility Pump DST 60 60,000 0.00% - 60,000 A2464 Sliplining/Pipe Replacement SW 165 165,000 0.00% 134,745 30,255 $ 8,781,042 $ 1,241,895 $ - $ 1,243,958 14.17% $ 2,363,707 $ 5,175,440 GRAND TOTAL $ 25,093,764 $ 5,072,839 $ 1,576,944 $ 6,651,847 26.51% $ 10,146,187 $ 8,297,793 QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDED JUNE 30, 2024 At June 30, 2024, the total of the City's cash and investments were $25,737,775.77. Of this, $20,891,538.35 was held in a interest bearing checking account at Seacoast National Bank, $4,276,151.10 was invested with the State Board of Administration and $570,086.32 is deposited with Florida Trust. The City did not purchase any new securities during the quarter and does not hold any direct investments in government securities. Returns at the end of the quarter were 5.22% for the Bank and 5.49% for the State Board. The average annualized return over the 3 months of this quarter from the deposit with Florida Trust was about 4.67%. This is expected to continue being positive in the coming quarters. Florida Trust is pool fund that deals in government securities averaging less than 2 year maturities. SEACOAST NATIONAL BANK CASH BALANCE ALLOCATION General Fund American Rescue Plan Act Local Option Gas Tax Fund Discretionary Sales Tax Fund River -front Redevelopment Fund Parking In -Lieu -Of Fund Recreation Impact Fee Fund Stormwater Utility Fund Law Enforcement Forfeiture Fund Stormwater Series 2003 Debt Service Fund Capital Projects Fund Capital Improvements Fund Transportation Fund Stormwater Projects Fund Golf Course Fund Airport Fund Airport Projects Fund Building Department Fund Cemetery Trust Fund Performance Deposits Fund Total Bank Balance Fund Making Loans GENERAL FUND: Due from Golf Course DISCRETIONARY SALES TAX: Due from Airport Fund Due from Airport Fund BUILDING FUND: Due from Golf Course Due from Golf Course CURRENT BALANCE $ 8,535,640.76 2,596,181.24 1,052,085.41 6,035,197.57 1,062,600.48 18,043.97 2,018,755.97 47,310.45 (119,397,13) (116,590.25) (276,279.10) (220,660.50) 499,059.66 500,439.55 (2,891,762.01) 1,523,745.87 536,416.41 90,750.00 $ 20,891,538.35 Purpose Cash Flow Loan PERCENT 40.86% 12.43% 5.04% 28.89% 5.09% 0.00% 0.09% 9.66% 0.23% 0.00% -0,57% -0.56% -1.32% -1.06% 2.39% 2,40% -13.84% 7.29% 2.57% 0.43% 100.00% STATE BOARD OF ADMINISTRATION (SBA) CURRENT INVESTMENT ALLOCATION BALANCE General Fund $ 1,527,587.08 American Rescue Plan Act 354,925.30 Local Option Gas Tax Fund 143,977.76 Discretionary Sales Tax Fund 820,333.92 Riverfront Redevelopment Fund 145,376.68 Parking In -Lieu -Of Fund 117,551.02 Recreation Impact Fee Fund 2,463.44 Stormwater Utility Fund 274,790.77 Law Enforcement Forfeiture Fund 6,427.54 Stormwater Series 2003 Debt Service Fund Capital Projects Fund Capital Improvements Fund Transportation Fund Stormwater Projects Fund Golf Course Fund Airport Fund Airport Projects Fund Building Department Fund Cemetery Trust Fund Performance Deposits Fund Total SBA Balance INTERFUND LOANS REPORT $285,000 Hangar A $267,511 Hangar B $700,000 Irrigation $S59,684 Other Repairs 68,131.15 68,226.67 206,873.44 537,146.33 2,340.00 $ 4,276,151.10 10/01/23 Scheduled Balance at Balance Payments 09/30/2024 Remarks/Terms $465,000 $80,000 $245,299 $10,188 $218,969 $8,858 $521,094 $32,386 $559,684 None $385,000 Pay $35K/Year or More. PERCENT 35.72% 8.30% 3.37% 19.18% 3.40% 2.75% 0.06% 6.43"% 0.15% 0.00% 0.00% 0.00% 0.00% 0.00% 1.59% 1.60% 0.00% 4.84% 12.56% 0.05% 100,00% $235,111 5 Years @ 3%, Then 4% for 25 Years. Final in 2038 $210,111 5 Years @ 3%, Then 4% for 25 Years. Final in 2041. $488,708 Each 5 Years to T-Bond Minus 1%. Final in 2038. $559,684 Pay When Possible, Maybe After $700,000 is paid. C� ana HOME OF PELICAN ISLAND To: Mayor and City Council Thru: Brian Benton, City Manager From: Kenneth W. Killgore, Finance Director Date: July 24, 2024 Re: Fiscal Year 2024 31 Quarter Accomplishments The following are the 3rd Quarter Accomplishments for City Departments as assembled and edited by the Finance Department for the three months ended June 30, 2024. CITY CLERK Legislative Suunort Matters • City Clerk prepared agenda, attended/recorded six Regular City Council meetings, and two workshops • Completed follow up of approved Council matters — contracts, letters, e-mails, scanned to LF and indexed • Eleven resolutions adopted by Council • Five ordinances adopted by Council; six ordinances passed on first reading • One document recorded in public record at Court House • Thirteen proclamations prepared for presentation by Mayor • Provided monthly City calendars and revisions to Council, City staff and press • Arranged FLC Annual Conference attendance for five Council Members • Distributed two Code supplements Records Management Program • Responded to 44 public records requests • 120 cubic feet of paper records met retention along with duplicate and OSA records destroyed by shredding vendor. • Transferred, documented and stored three bid files for Finance Department Election Matters • Pre -qualified one candidate for 2024 Election • Presented referendum question to Supervisor of Elections for 2024 ballot layout • Confirmed the City's boundary for Supervisor of Elections for 2024 Election Ci v Board Matters • City Clerk and Records Specialist attended three Centennial planning meetings with the Marketing Branch • Records Specialist prepared agenda, attended/recorded four Events Committee meetings • Noticed vacancies, prepared five board appointments, notified and provided info to appointees, updated Board Handbook and distributed pages • City Clerk prepared agenda, attended/recorded one CRA meeting within Council Meetings • City Clerk prepared agenda, attended/recorded one BOA meeting within Council Meetings • Records Specialist published all scanned City board packets to City website, Facebook, Laserfiche and also provided to press and Council • Contacted late Form 1 board member filers CemeterN Matters • Certificates of Interment Rights issued for 25 locations fo'r a total of $70,950. • Scanned all cemetery records as sold or amended for permanent retention. Personnel/Educational Matters • City Clerk administered oath to five Police Officers • Records Specialist attended two project meetings • Records Specialist attended a Webinar for Records for the Digital Age • City Clerk and Records Specialist attended Pathogen Training • City Clerk and Records Specialist attended Hurricane Preparation Training • City Clerk and Records Specialist attended the Riverview Park Master Plan Workshop • City Clerk and Records Specialist attended the Public Works Master Plan Workshop • City Clerk attended two Strategic Planning Workshops • City Clerk attended six Department Head meetings • Records Specialist attended one Strategic Planning Workshop • City Clerk attended one Indian River County Clerks/Supervisor Swan Networking Luncheon CommunitN Matters • Attended an organizational Zoom meeting with Express Clydesdales for the Birthday Celebration • Responded to or forwarded CITYSEB emails to appropriate departments • City Clerk and Records Specialist attended three Centennial Celebration meetings • City Clerk and Records Clerk planned, organized and worked the Centennial tent for three festivals • Records Specialist attended 6 Events Committee meetings. FINANCE DEPARTMENT. • Met with Department Heads and worked on drafts of the FY2025 Budget and Capital Program. • Prepared 1"and 2nd Quarter Budget Amendment and made presentation to Budget Committee and City Council. • Filed the required report on the funding received from the American Rescue Plan Act. • Handled normal processing of payroll, accounts payable and cashiering. • Monitored and approved payments on major contracts. • Maintained listing of current capital projects and held frequent meetings with project managers to monitor progress. • Monitored and completed required grant paperwork on Airport and other grants. • Documented bids and proposals for purchases to insure purchasing policies were followed. • Reviewed and edited contracts and other agreements. • Edited agenda items submitted for contracts and payments requiring City Council approval. • Closed accounting records at year-end and responded to questions from the Auditors • Worked with Auditors to complete the FY2023 Audit Report and Financial Statements. • Prepared various other mandated State and Federal reports on the fiscal year ending September 30, 2023. POLICE DEPARTMENT Administration • Continued review of agency policies per accreditation standards. • Conducted interviews for Police Officers, Volunteers, Records Specialists, and Dispatchers. • Swore in 4 new Police Officers. • Completed an audit on the Investigation and Evidence Safe. • Continued our quarterly auditing and inspection of the police building and equipment. • Attended 5 Council and Special Event/Workshop meetings. • Responded to 6 public records requests. • Attended Executive Round Table Meetings. • Attended the Florida Police Chief's Summer Conference. • Attended 1 Treasure Coast Chiefs of Police and Sheriff s Association meeting. • Held the Citizen Academy and associated attendee graduation. • Conducted 2 leadership and multiple weekly staff meetings. • Attended the Law Enforcement Torch Run event. • Held / attended Ice Cream Cone with -a -cop event. • Attended Wreath Placement Ceremony at the Court House for National Police Week. • Attended a Region XI Training Council Meeting. • Attended the Memorial Day Ceremony at Riverview Park. • Presented Police Boat Grant request to FIND Commission. • Attended multiple other civic and agency related meetings including Multi -agency assemblies. • Attended 3 Juvenile Justice 191 Circuit Advisory Board Meetings. • Held Family Fun Day Event for Police Department Employees. • Completed and submitted 2025 PD Budgets. • Attended 100 Club's Officer of the Year banquet. Volunteers • The Community Service Volunteers worked a total of 2,172.1 hours during this quarter. • 72 bank deposit details were completed so City Hall employees do not need to leave their assigned duties. • 27 traffic control details were assigned. These details involve directing traffic at city events, road closures, etc. • 1,495 house watches/close patrols were completed. • 74 vehicle transports were made consisting of taking vehicles to different locations for repairs, etc. • 754 business checks were made. These business checks are conducted to help patrol officers keep an eye on the business community which helps reduce crime. • 137 area checks of banks were made. Visual marked units around the banks at various times helps to deter crime. • 83 Airport checks were made. The visibility helps to deter crime. • 35 special details were assigned. 2 • 29 miscellaneous assists for law enforcement personnel. • 63 paperwork runs, i.e.: State Attorney's Office, Sheriff's Office, etc. The Volunteers pick up and deliver packages such as council packages, State Attorney documents, and miscellaneous items as needed. • Assisted with traffic control on 14 traffic crash scenes. • 72 citizen contacts. • 471 miscellaneous jobs. • 62 Escorts were completed. Road Patrol and Special Operations • Officers were dispatched to 2,214 calls for service, and self -initiated 2,518 events. • 77 adult and 2 juvenile arrests were made. • 0 Juvenile Civil Citations were issued. • Officers issued 197 citations, 41 parking citations, and 677 written warnings. • Officers completed 432 offense reports and 64 crash reports. Special Operations Citations Warnings Incident Reports Arrests Marine & Natural Resources* 0 0 0 0 *The Natural Resources unit is not a full-time position. K-9 Unit *3 of 4 positions occupied. • K-9 Training Hours: 310 • Misdemeanor Arrests: 0 • Felony Arrests: 7 • Narcotic Searches: 16 • Activity Reports: 7 • K-9 Demonstrations: 0 • Schools Attended: 0 • Additional Training Hours: 80 • Agency Assisted: Indian River County 50 Detectives Arrests Warrants Training/Meeting Hours Follow -Ups Active Cases Assigned Cases Cleared Cases Inactive Cases Supplements Call Outs Backgrounds/CVSA's 2 1 0 3 2 2 5 9 7.5 87.5 56 151 16 18 I 16 50 12 13 15 40 3 6 I 10 19 6 I 5 I 3 14 1 I 0 I 5 6 12 I 8 I 9 29 2 I 1 2 5 3 BG/3 CVSA I 0 BG/1 CVSA 2 BG/5 CVSA 2 BG/5 CVSA c COPE QUARTERLY REPORT COMMUNITY EVENTS (man-hours) AGENCY OUTREACH EVENTS (man-hours) COMMUNITY MEETINGS (man-hours) SCHOOL RELATED EVENTS (man-hours) PUBLIC TRAINING CLASSES (man-hours) REGIONAL OUTREACH (man-hours) PROBLEM ORIENTED POLICING (man-hours) PUBLIC SAFETY CADET ACTIVITIES (man-hours) TRAINING SCHOOLS (man-hours) IN-SERVICE TRAINING (man-hours) ADMINISTRATION & RESEARCH (man-hours) ROAD PATROL COVERAGE (man-hours MARINE PATROL & NATURAL RESOURCES (man-hours) MARINE PATROL & NATURAL RESOURCES (arrests) MARINE PATROL & NATURAL RESOURCES (citations/criminal & non) MARINE PATROL & NATURAL RESOURCES (warnings) MARINE PATROL & NATURAL RESOURCES (vessel stops) SCHOOL RESOURCE COVERAGE (man-hours) Communications Division 40 52 16 124 14 18 2 68 16 9 11 36 16 31 0 47 27 42 50 119 9 0 0 9 2 6 2 10 18 13 21 52 0 20 0 20 6 8 2 16 30 35 30 ' 95 8 0 0 8 0 0 ► 0 0 0 0 0 0 0 I 0 I 0 0 0 0 0 0 0 I 0 0 0 24 I 45 0 69 Disp. Calls For Servirc 1,342 1,478 1,329 4,166 Officer Initiated Calls 783 920 870 2,573 Code Enf. Initiated Calls 966 148 463 1,577 Volunteer Initiate( Calls 310 498 671 1,479 Calls Entered Into CAD 3,507 3,156 3,421 10,084 911 Calls Received 668 719 637 2,055 911 Calls Transferred Out 309 320 275 904 911 Hang-up Calls 72 153 66 291 Admin. Calls Received 2,095 N/A N/A OFF >>> Admin. Calls Transferred N/A N/A N/A N/A OutsoinR Admin. Calls N/A N/A , N/A N/A Training/Meeting Hours 20 8 12 40 >>> Problem with Administrative calls since they switched from analog lines to Rin-Central. They are working on the problem. 911 phone report system is still not working correctly, so we still can not run reports from here. All reports before that date are no longer available to us. 4 Training/Meeting Hours Outgoing Admin. Calls Admin. Calls Transferred Admin. Calls Received 911 Hang-up Calls 911 Ca Its Tra nsferred Out 911 Calls Received Calls Entered Into CAD Volunteer Initiated Calls Code Enf. Initiated Calls Officer Initiated Calls Disp. Calls For Service 0 500 1,000 1,500 2,000 2,500 3,000 3,500 4,000 Crime Scene/Evidence • Items Received Evidence Processed In-house Evidence Outsourced Items Returned Items Purged Cars Impounded Video Redaction Hours Video's downloaded/sent CD's used Supplements Written Evidence Processing Hours Crime Scene Processing Hours Training Hours Call Outs Fingerprints State Attorney Requests Month 3 Month 2 ■ Month 1 53 107 110 270 68 72 58 198 11 6 6 23 15 9 13 37 1 0 8 9 1 0 2 3 44 86 42 172 341 388 247 976 56 54 41 151 1 1 3 5 5 6 10 21 3 24 9 36 3 6 56 65 1 1 2 4 7 7 9 23 57 61 63 181 Code Enforcement Of the 1,790 code calls for the quarter the following is a breakdown of some specific calls made: • Issued 127 written warnings. This ranges from grass and weeds too high, trailers parked in front of the property line, trash and debris, yard sale permits, overgrowth of adjoining lot, no permit for a fence install, etc. • 149 property inspections for title companies and 60 sign violations. • 165 Code Services. • 202 re -inspections, 23 violations were not complied with, 78 were posted for abatement, 3 abated by vendors. • 98 violations complied. • 3 liens filed; 9 liens released. • 66 violation letters sent for various reasons such as grass and weeds too tall, trash and debris, overgrown lots, etc. in an attempt to gain compliance. • There were 0 calls for water violation during the 31 quarter. Alarm Assessment • $490.00 in alarm permits (new and renew) • $50.00 in false alarms fines • 124 alarm responses by officers, 124 of these were false. • 23 New permits issued. 5 ROADS Asphalt • Put down 48 tons throughout the city at various road crossings, potholes and road edges. • Filled in various potholes within the city using 1 pallet of bagged cold patch. Concrete • Dug out dirt and set forms for 100 plus ft of sidewalk on Main St. to tie into Brightline's new sidewalk. (Palm Bay Concrete poured and finished.) • Removed, formed and repoured 10' of sidewalk that had to be removed for road crossing pipe replacement on Tulip and Bevan Dr. • Stripped all forms from newly poured sidewalk at Creative playground and back filled and dressed out for ribbon cutting. (Concrete was poured and finished by A. Thomas.) Grinding • Performed sidewalk inspection on IRD and ground down any and all trip hazards. • Started mapping out all city- wide sidewalks using out new G.I.S. identification system for future repairs Right of Way Mowing • Mowed various overgrown vacant lots throughout the city at the S.W.T. F using the sidearm mower. • Mowed all city owned properties and bridge approaches that we are responsible for multiple times. • Mowed grounds and trimmed bushes, trees, etc. at PW compound once a week. Misc. • Removed asphalt apron on Thunderbird Dr. for Palm Bay Concrete to extend existing curb and gutter ahead of road resurfacing project. Tilled up hard road base and graded dirt for sod afterwards when concrete was completed. • Assisted Stormwater with driveway and pipe removal and replacement on S. Wimbrow and Delmonte paving projects. • Assisted sign shop with numerous road striping projects throughout the city including the new crosswalk at IRD and Cleveland St. • Regraded the overflow parking lot with millings for upcoming event and regraded the access road at the airport near the shade hangar area as it was all rutted up. • Assisted SW with clearing lot of overgrowth on Balboa St. and assisted SW with clearing lot on Empress of massive amount of trash and overgrowth. • Assisted garage with numerous repairs to our heavy equipment such as changing blades on side arm machine, hydraulic hoses and cutting head pump motors. • Preformed final cleaning and completion of all curb and gutter areas ahead of rad paving projects including N. Central Ave. • Picked up numerous dead animals and trash/old furniture on road throughout the city. Facilities Maintenance • Maintain City Flags • Maintain and monitor all lift stations • Monthly A/C maintenance all City Buildings • Monthly monitoring and supplies AED stations • Daily maintenance and repairs city buildings • Monitor Cleans Space Janitorial • Annual Fire/Sprinkler Testing (Vector Security) • City Hall/Police Department: Quarterly AC Maintenance (Trane) • Public Works Compound: AC Quarterly Inspections (Midstate Mechanical) • Creative Park: Roof Replacement (Coffey Construction) • Creative Park: Floor Refinishing (CJ Epoxy) • Hardee Park: Roof Replacement (Coffey Construction) • Working Waterfront Restrooms: Floor Refinishing (CJ Epoxy) • Football Field Restrooms: Floor Strip and Wax (Quality Floors) • Community Center: Pressure Wash Building (Clean That Building) • Old School: Elevator Repair (TKE) • Citywide: Fire Extinguisher Recertification (Summit Fire) • Senior Center: Install Ceiling Fans • Yacht Club: Auto Door Lock Women's Restroom (CDA) • City Hall: AC Unit ACH-2 Repair (Trane) • Backflow 2024: Completed Sian Shop • Signage and Installation: • Created; 62 • Signs Installed: 26 • Signs Straightened: 11 • Signs Cleaned: 2 • Trees cut by signs: 0 • Traffic Studies: 13 • GIS Locations: 9 • MUTCD Signs Graphtec: 20 • Decals Graphtec: 20 • MUTCD Signs HP365: 39 • Decals zhp365: 350 • Pavement Markings: • Stop Bars: 527 • Yellow Line Striping: 8,734 LNFT • White Line Striping: 3,431 LNFT • Parking Lots: 0 • Cross Walks: 5 • Handicap stalls: 0 • ADA Mats painted: 2 • Blue Paint: 0 LNFT • Arrows:8 • Special Projects: • Locate and reface "Pathways to Parks" Signs: Completed (6 located and refaced). • Crosswalk added Indian River Dr/Cleveland: Completed • Tulip Pond Project Sign: Completed • Install New Printed Logos on City Vehicles: 80% Completed • Create and replace 3 Logos on portable stage: Completed • HSR Punchlist R/R Crossings: Completed • New Projects: • Create new Wayfmd signs and install on US 1: Completed • Zone 3 stop bars and crosswalks: 25% Completed • Outfit new Road Closure trailer: 75% Completed • M.O.T/Special Events 7 • School Lights: 4 • Citizens Request: 10 (8 completed). • Work Orders: 41 (38 completed). • Created Signs Breakdown: • Regulatory:19 • Warning:5 • Guide:9 • Wayfmd:8 • Park:7 • Aviation:I • Construction Zone Warning: 5 • Miscellaneous 1 • Ordinance 1 • Cemetery:4 Cemetery r • Routine Mowing/Weed Eating and Edging • 3 Main Line Repairs x2 • Paint sidewalks • Rocking rows of monuments • Cremains:14 • Burials:13 • Rain Gauge: 10.1 inches 7 Construction Specialist • City -Wide • Paint fire lines for buildings • Back flow certs • Repair/install street lights on IR Blvd. • Hang centennial banners on 512/Main Street • Replace fans in senior center • Install fountain on Cheltenham Street • Airport • Replace hot water tank admin. building • City Hall • Repair and paint elevator room • Convert lights to ED's • Historic Building • Replace main breaker box for fountain/irrigation • Schumann Park • Replace sink in woman's bathroom • Creative Park • Repair toilets • Repair drinking fountain • Hardee Park • Repair Toilets flush valves • Replace light bulbs • Cavcor • Remove and replace poles around oak tree • Working Waterfront • Convert lights to LED at Fisherman's Landing • Install lights under north pier • Repair handrails of both piers • Splash Pad • Reseal bathroom roof • Replace flush valves and repair fountain • Riverview Park • Install new banner poles • Trim tree branches • Repair drains for sinks and drinking fountains Fleet Manaeement: • The Fleet Management Staff completed 75 repair work orders, 48 preventive maintenance services 4 service calls and 2 road trips to pick up parts. • Took delivery of the following units: • 2025 Freightliner M2 dump truck • (4) 2023 marked Ford Interceptor Utility (Explorer) Police Units • (1) 2023 Marked Ford Maverick Code Enforcement Unit • (1) 2023 Ford F450 bucket truck • Completed the prep (Lights, Rack, Graphics, etc.) on the above vehicles. • Fuel Cost for April to June 2024 • $2.91 per gallon of octane unleaded gasoline • $3.23 per gallon of clear diesel fuel • $2.83 per gallon off dyed off -road diesel fuel 8 PARKS DEPARTMENT • Move trailer and set up for events and block off parking lot and parking spaces • Installed bricks at Memorial Park • Hauled mulch to Barber St. Sports Complex • Re -attach the windscreen at pickle ball courts • Drop off and retrieved carts • Repaired fence at Bryant Ct. Park, Hardy Park • Install barrier around playground at Friendship Park • Set up displays at Community Center • Installed a swing at Blossom Park • Repaired the decking on the playground, Bryant Ct. • Install mulch at Yacht Club, Riverview park, Memorial park, PW Compound • Pressure wash stage • Pick up stage from High School • Trimmed and removed debris from docks • Maintain area by cutting the median at Barber St. • Move stage for upcoming events • Fenced off twin piers for upcoming event • Pick up barricades from events • Set up conference room for upcoming event • Set up and took down tent for event • Loaded trailer for upcoming event • Work event at Memorial Park • Shut down stage and prepare to move. • Maintain area at Airport Recreation Division • Continued city run programs. STORMWATER DEPARTMENT • Ditch Maintenance: 33 • Driveway Replacement: 13 • Pipe/Road Crossing Installation and replacement: 11 • Sod Lay: 2 • Concrete Headwalls: 1 • Debris Removal: 2915 c.y. • Swale inspection: 1 • Move equipment:1 • Equipment Repair: 1 • Rode crossing pipes: 6 • Driveway pipes: 45 • Concrete Removal: Per tickets turned in Citizen Reuuest lane • Request:315 • Completed:287 • In Progress/Received: 26 • By Department: Stormwater 70 Roads 52 Miscellaneous 75 Code Enforcement 21 Parks 25 Trash 23 Signs 7 Animal 5 Utility 37 Inspection Tire Inspection # Passed Failed Conditional Re -Inspection Fee Final Engineering 221 180 41 0 $ 0.00 Drainage Pipe Elevation 73 68 05 0 $0.00 Driveway 95 89 6 0 $0.00 Pre -Sod 43 47 1 0 $ 0.00 Dewatering Final 1 1 Total 433 9 GOLF COURSE Revenue 23-24 22-23 3rd Quarter Rev. $391,090 $397,439 YTD Tot. Rev. $1,664,884 $1,648,214 3rd Quarter Rounds 12,961 14,357 YTD Tot. Rds. 44,679 48,228 3rd Quarter Green Fee $175,057 $142,259 3rd Quarter Cart Fee $146,908 $201,548 3rd Q. Annual Member $370 $1,258 YTD Ann. Mem. $146,255 $143,038 3rd Q. USGA Hdcp. $100 $168 YTD USGA Hdcp. $5,325 $5,496 3rd Qtr. Disct. Card $729 $393 YTD Disct. Cd. $52,540 $48,636 3rd Q. Driving Range $18,471 $12,674 YTD Dr. Rge. $52,808 51,105 3rd Q. Club Rental $1,893 $931 31 Q. Golf Shop Retail $29,574 $28,580 3rd Q. Retail COST ($15,837) ($16,986) 3rd Q. Golf Shop Profit $13,737 $11,594 3rd Q. Golf Shop Margin 35.79% 40.57% YTD Shop Retail $88,865 $104,740 31d Q. Restaurant Rent $7,500 $7,500 YTD Rest. Rent $22,500 $22,500 *3rd Q. Rain amount 5.08" 14.65" *Data obtained from weather underground.com • Comments • Special Events/Charitable Golf Events for 3rd quarter included: Knights of Columbus/St. Sebastian -Church, Indian River Airboat Association/Florida Youth Hunt Outings, Sebastian River Chamber of Commerce, Palm Bay Golf Association, Barefoot Bay Traveling Group, Indian River Golf Foundation Junior Tournament and Discount Tire. All daily/weekly leagues, which are offered 7 days a week, have produced good numbers of golf rounds. • Through the Indian River Golf Foundation, offered weekly junior golf clinics and on -course experiences. • Offered 6 Tour Edge Demo Days, which creates several golf club sales and overall golf revenue. • Bid packages out for Clubhouse north & south entrance door, golf shop carpeting and greenside bunker sand. • Condition of greens suffered in April & May, reduced rounds and revenue somewhat, however, by June 1 st, greens began making a strong comeback and there is a good plan in place to make sure greens do not decline again. AIRPORT • Routine Consist of: Mowing, Weed Wacking, Edging, Enforce Airport Security, Trimmed all shrubs around hangars A,B,C and main building, runway/taxi area inspection, equipment maintenance, spraying and runway light maintenance. • Other than Routine: • Mowed around outside perimeter of airport • Cleaned and greased all 4 flags • Cleaned and oiled all gate motors and chains • Chaperoned surveyors and contractors on RW 5-23 and 10-28 • Serviced both generators on AP10-AP08 sign boards • Cleaned hanger overhead door and greased • Blow debris off runways and taxis ways • Cleaned and organized shop • Fixed and adjusted airport lights on alpha parking lot • Prep the grounds for repaving lots at gate 8 and 21 10 BUILDING FUND • In the third quarter of this fiscal year, a total of 30 new single-family homes were issued building permits. The number of new single-family homes has decreased slightly from the second quarter. Other permits of significance include 1 new manufactured home, 0 new commercial buildings, 0 commercial additions, 3 commercial alterations, 1 commercial build out, 1 residential addition and 144 residential alterations. In all, 970 building permits were issued in the third quarter. Overall, permitting has increased by 2% as compared to the second quarter. • Total number of inspections for the third quarter was 3157 for an average of 49 building inspections per working day. The number of inspections has remained at the same level as the second quarter. • The number of Certificates of Occupancy issued for the third quarter included 51 new one- or two-family residences, 0 manufactured homes, 0 commercial certificates of occupancy, 0 commercial temporary certificates of occupancy and I commercial certificate of completion. • The following lists the Business Tax Receipt activity for the third quarter: new businesses-51, renewals-29, transfers- •, duplicates-3, home based businesses-27, commercial businesses-18, insurance companies-16, vacation rentals-6 and solicitor registrations-0. There were 94 new Contractor registrations. In addition, there have been 83 requests for permit records on properties within the city from lien/title companies. This is the time of year when contractors will re -new their registrations with the city. • The building department has now completed the implementation of the online permit portal through our permitting software system MyGovernmentOnline. Contractors will now be able to apply online for permits and submit pdf documents required for their submittals through the online portal instead of our e-mail address that was created during COVID. The file upload capacity is now unlimited, this will streamline and improve the paperless application process for the contractors. Owner/builder applicants will still need to personally appear as required by Florida Statutes. This will allow us to provide answers to their questions as they are usually not familiar with the permitting process. 11