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HomeMy WebLinkAbout07092003 WORKSHOPHOME OF PELICAN ISLAND SEBASTIAN CITY COUNCIL MINUTES WORKSHOP WEDNESDAY, JULY 9,2003 - 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA PURPOSE: DISCUSS PARK AND RECREATIONAL FACILITIES USE AND FEES/ FUNCTIONS ON RIVERFRONT 1. Mayor Barnes called the workshop to order at 6:00 p.m. 2. The Pledge of Allegiance was recited. 3. ROLL CALL City Council Present: Mayor Walter Barnes Vice-Mayor Raymond Coniglio Councilmember Joe Barczyk Councilmember James Hill Councilmember Nathan McCollum Staff Present: City Manager, Terrence Moore City Attorney, Rich Stringer City Clerk, Sally Maio Deputy City Clerk, Jeanette Williams Public Works Director, Terry Hill Parks Supervisor, Chris McCarthy City Council Workshop July 9, 2003 Page Two 4. WORKSHOP ITEMS Ao Discuss Park and Recreational Facilities Use/Functions on Riverfront (Transmittal 7/2/03 with numbered backup attached) Mayor Barnes said he perceives two issues, 1) use of Riverview Park; and 2) use of the Yacht Club ramp. He said there have been uses granted in Riverview Park and later it was discovered that they were doing things that were not originally approved for. Mayor Barnes noted for large events there is a need for extra police, staff time, a map showing where the vendors will be, have a city employee present for whom overtime is paid, assurance that what people say they are doing will be done. Mr. Coniglio recommended that events not be micro-managed, but rather that each department involved sign off on the permit. Mr. Hill said guidelines were put in place recently and that staff has failed on every level to implement the mechanisms that were put in place. He cited the application form and other provisions that are set out in the code which should have been followed and that the application is to be submitted to City Council by the City Manager, and would have solved the problems that have been encountered in the past. The City Manager said the City is in a transitional period having recently moved the process to the new Recreation Division. He said it is his intent to follow the guidelines that are currently set out in the code. Mayor Barnes reiterated that if procedures are being properly followed, it should relieve some of the problems. The City Attorney said the way the code is written, it provides for an agreement that addresses any impacts to the City. Mr. McCollum recommended higher deposits or fees to accommodate use of City staff for larger events. He said the number of vendors can be restricted to keep the numbers of people using the park down. He further said staff needs clear direction on what is permitted. The City Attorney said the current provisions provide for staff to determine impact based on the application and proposed uses. The only distinction is that anticipated attendance above 300 people requires Council approval and that under 300 they still have to come to the City Manager to disclose the anticipated use. He said those numbers can be changed. 2 City Council Workshop July 9, 2003 Page Three Mayor Barnes said he had no problem with the current numbers as long as they are being enforced. Mayor Barnes said there has only been one event that went astray, and if Council agrees that the rules are okay, he will go through some rules he would like to see changed. Mr. Barczyk said use of police officers at the Yacht Club and Community Center should be up to the discretion of the Council based on the use, citing past damage done by smaller groups than 75. He also questioned what is local and what is out of town. It was noted that police officers are required even when there is not liquor served. The City Manager noted that parks built with grant funds cannot discriminate residency and all fees must be equitable. Discussion followed on the need for a police officer at functions at the Community Center and Yacht Club for over 75. Mr. Coniglio recommended that it should be an employee but perhaps not an officer. Mayor Barnes said perhaps that is something that can be incorporated into the rules at a later meeting. Discussion took place on allowing dogs in parks. Mayor Barnes said proposed fees are fine. Mr. Barczyk said there should be no fishing from the observation pier. The City Manager said he could post a notice by his given authority. Mr. Barczyk suggested last sentence of 74-8.(b) be stricken. The City Attorney said he would strike it and was directed to do so. Mr. McCollum asked if new fees include staff time. The City Manager said mitigation fees would be additional. Adrina Davis, Sebastian, objected to allowing flea markets in the park, based on his experience with flea market inspections he conducted at Aqueduct. Alice Russell, Sebastian River Art Club, said they are currently paying $50 per show at six per year and any increase will be a strain on the Club. She said her group requires no special services, has no food nor outside vendors, and there is never a need for cleanup. She said her group is non-profit and an asset to the 3 City Council Workshop July 9, 2003 Page Four City in many areas. Mayor Barnes requested a copy of her presentation for further Council review. Sal Neglia, Sebastian, discussed many points that were brought up by Council. Bill Germann, Sebastian, said there was mismanagement of parking during the 4th of July festivities. Damian Gilliams, 1623 US 1, inquired about use of alcoholic beverages in parks and the City Attorney said it is allowed for city-sponsored events. Mr. Gilliams suggested notifying businesses in writing when you are closing roads. Carol Smith, organizer of the Singles Festival, said everything that happened at the event was approved by Chris McCarthy. 4. Being no further public input, the Mayor adjourned the workshop at 6:57 p.m. Approved at the r'7 -',~.~ ~..~ - _~ '.~ Council Meeting. Walter W. Barnes~, Mayor ATTEST: Sally A. Ma~,'CMC, City 4