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HomeMy WebLinkAbout07-15-2024 BAC MinutesCITIZENS BUDGET REVIEW ADVISORY COMMITTEE MINUTES OF REGULAR MEETING JULY 15, 2024 Acting Chairperson Cerda called the Citizens Budget Review Advisory Committee meeting to order at 6:00 p.m. II. Pledae of Allegiance was recited by all. III. Roll Call Present Ms. Reed (alternate) Mr. Hall Ms. Cerda Mr. McGinn (Zoom) Mr. Hoffman Mr. Newhart Not Present Mr. Napier %VcuSeD)* M2, N'ddle+on (eKcuseb)�4 Also Present Mr. Brian Benton, City Manager Mr. Ken Kilgore, Director of Finance Ms. Cindy Watson, HR Director Mr. Joseph Perez, AV Technical Assistant Ms. Janet Graham, Technical Writer Ms. Cerda stated that Ms. Reed would be voting in place of Mr. Napier, who is absent. IV. ADDroval of Minutes: Meeting of March 4, 2024 Everyone having had a chance to review the Minutes from March 4, 2024, Ms. Cerda called for a motion. A motion to approve the Minutes as presented from March 4, 2024 was made by Mr. Hoffman, seconded by Mr. McGinn, and approved unanimously via voice vote. V. Review of FY 2024 1 st and 2nd Quarter Budaet Reports Mr. Killgore reviewed the 1 st and 2nd Quarter Budget Reports. He said there were a few corrections. On the 1st Quarter Report on the attachment, it shows the budget changes. He did make an error at the bottom where it lists Adjustments Previously Authorized by the City Manager, the Budget Before Change and the Budget After Change had a couple of corrections. The line marked Contractual Services should have been a Starting Budget Before Change of $7,900.00, the change was $690.00 for a Budget After Change of $7,000.00. On the line listed as Appropriated from General Reserves, Budget After Change should have been $297,212.00. He will make those changes. CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 2 MINUTES OF REGULAR MEETING JULY 15, 2024 Mr. Killgore reviewed the General Fund, the Stormwater Fund, the Golf Course Fund, the Airport Fund, and the Building Fund. Mr. Killgore also reviewed the Capital Projects report as well as the Quarterly Investment reports, and the reports from all the departments. Addressing the 2"d quarter, Mr. Killgore stated that Mr. Hoffman had pointed out a couple of dates that were not presented correctly. On the Airport Fund in the penultimate line, it says September 30, 2023 ending resources should read September 30, 2024. The same thing applies to the Building Fund. Regarding the General Fund, the fund balances and investments for the quarter included a number of items that were presented to the Council during the quarter. On the Quarterly Investment Summary, the date should be March 31, 2024. He will make those corrections before the report goes to City Council. He then called for questions/comments. Mr. Hoffman — As to the expenses in the General Fund, the Finance Department is the only one that is over 60%, and he questioned that figure. Mr. Killgore said that is the payout of the retired Finance Director. The Rescue Plan was discussed between Mr. Hoffman and Mr. Killgore, and Mr. Killgore answered Mr. Hoffman's questions. Mr. Hoffman commented on the Golf Course debt. He also asked for an explanation of the $500,000.00 with the Florida Trust. Mr. Killgore explained that. Mr. Hoffman asked regarding the Capital Projects report. Although it is improved, he questioned why the report goes back to 2022, pointing out the baseball backstops project. Mr. Benton pointed out that some of these projects such as the baseball backstops, when going out for pricing, was right when COVID pricing hit, and that greatly increased the cost. Staff were hoping that after a year or two the pricing would come back down so as to be within the budget. That has not been the case, but that project is currently in design, and it will be moving forward to hopefully do the backstop replacements in the wintertime between the spring and fall seasons of baseball. Mr. Benton mentioned several other projects and the status of those projects. He said the emphasis is on getting these projects moving and completed. Mr. McGinn -- Asked Mr. Killgore to explain the line item, Deferred Compensation, which Mr. Killgore explained. There being no further discussion on this item, Ms. Cerda called for a motion to approve the 151 and 2nd Quarter Budget Reports. A motion was made by Ms. Reed approving the 1s' and 2nd Quarter Budget Reports, seconded by Mr. Hoffman, and approved unanimously via voice vote. VI. Presentation on Draft FY 2025 Budoet and Proposed Millage CITIZENS BUDGET REVIEW ADVISORY COMMITTEE PAGE 3 MINUTES OF REGULAR MEETING JULY 15, 2024 Mr. Killgore reviewed the Draft for Fiscal Year 2025 Budget and Proposed Millage. There was extended discussion on this item among Committee members, Mr. Killgore, and Mr. Benton. An explicit explanation by Mr. Benton was made regarding changing the HRA benefit to an HSA benefit in the health insurance plan. Mr. Killgore explained the draft page -by -page, and there was general discussion among Mr. Killgore, Mr. Benton, and the Committee members regarding employee additions/deletions, playgrounds, parks, the golf course, road repair, etc. Mr. Killgore addressed property values and millage, and he explained that item. There was an extended discussion among Committee members, Mr. Killgore, and Mr. Benton on this item. Mr. Killgore went on to say that, if there is a change over 3% of our values, that millage can be adjusted at the last minute of the process. However, that would be before we actually report to the tax collector what the City's rate is going to be. In September, those adjusted values would be given, whichever way they go, and the City has the right, if it is more than 3%, to make an adjustment. Mr. Killgore then reviewed the last slide showing the millage at the rollback rate and kind of revenues that would be provided using last year's rate. That shows the change in the taxpayer's obligation between rollback and using last year's millage rate. Mr. Killgore stated that the group insurance property and liability insurance costs have not been settled yet. An important point was made that, if the proposed millage is set at the 3.9155, that would be advertised on the trim notices as a 7.02% tax increase. He further stated that the proposed millage be set tonight, and this matter will be considered by the City Council on July 24"'. There were further questions/comments by members of the Committee after which Ms. Cerda called for a motion. A motion recommending to City Council a millage rate of rollback at 2.9859 was made by Mr. Hall. There was no second, and so the motion died for lack of a second. Ms. Cerda called for another motion. A motion setting the rate of 3.9155 was made by Mr. McGinn, seconded by Ms. Reed, and was carried by a voice vote of 5-1 in favor. VII. Next Meetino Date -- Monday, July 29, 2024 Vill. Adiourn There being no further business, Vice -Chairperson Cerda adjourned the meeting at 7:15 p.m.0 4Amer_Ce�r By:Date: �Ijq/qzl a, Vice Chairperson � * A PproveA as,4nta"acl jg