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HomeMy WebLinkAbout08-28-2024 CC MinutesSEBASTIAN <ENTENNIA1 (EE100A110N 1914.1014 SEBASTIAN CITY COUNCIL & BOARD OF ADJUSTMENT MEETING AGENDA WEDNESDAY, AUGUST 28, 2024 — 6:00 P.M. CITY COUNCIL CHAMBERS 1225 MAIN STREET, SEBASTIAN, FLORIDA Mayor Dodd called the Regular Meeting to order at 6:01 p.m. 2. Vice Mayor Dixon led the Pledge of Allegiance. A moment of silence was held. 4. ROLL CALL Mayor Ed Dodd Vice Mayor Kelly Dixon Council Member Fred Jones Council Member Bob McPartlan Council Member Chris Nunn Staff Present: City Manager Brian Benton City Attorney Jennifer Cockcroft City Clerk Jeanette Williams Finance Director Ken Killgore Building Director/Fire Marshal Wayne Eseltine Community Development Director Alix Bernard Community Development Manager Dom Bosworth City Engineer/Special Projects Director Karen Miller Parks and Recreation Director Richard Blankenship Contracts/Procurement Manager Jessica Graham Public Works Director Lee Plourde Airport Manager Jeff Sabo Human Resources Director Cindy Watson Golf Pro Greg Gardner MIS Manager Barbara Brooke -Reese Social Media Coordinator Avery Joens Police Chief Daniel Acosta Police Lt. Dino Savvidis AGENDA MODIFICATIONS Regular City Council & BOA Meeting August 28, 2024 Page 2 MOTION by Council Member Nunn and SECOND by Vice Mayor Dixon to continue items #11D and #13A to the September 11, 2024 meeting carried with a unanimous voice vote of 5-0. 6. PROCLAMATIONS. AWARDS. BRIEF ANNOUNCEMENTS BriefAnnouncements: Wednesday, September I — Patriot Day Memorial Ceremony at Riverview Park at 8am Saturday, September 14 — Touch & Tour Open House at the City Hall Complex — l0am to 2pm Monday, September 16 — Special City Council Meeting for First Public Hearing on the Millage and Budget — Approval of Capital Improvement ProgramlFinancial Policies — 6:00 pm in Chambers Thursday, October 17 - Sebastian Police Department Community Night Out — Spm to 7:30pm — Riverview Park Vice Mayor Dixon announced the upcoming events. V1 at.3PleiINt11ll1 Mayor Dodd stated there is an item on the agenda to authorize the Tax Collector to collect the solid waste management fee at which time they wouldn't be discussing whether or not they should have Waste Management provide the service. He advised the audience that if they would like to discuss something related other than the Tax Collector collecting the fees to speak under Public Input. Cheryl Thibault, President of the Sebastian River Area Chamber of Commerce and Karen Melchori, Owner of the Spirit of Sebastian Housing Development, invited the public to the Chamber's 31 u Annual Lifestyle and Media Auction highlighting the Roaring Twenties in honor of the City's Centennial to be held at the Polish American Club on Saturday, September 14, 2024. Damien Gilliams described how the City recently filed four Code Enforcement charges against him and his business. Mr. Gilliams began to speak about his recent court case and Mayor Dodd asked the Sergeant -at -Arms to remove him from the Council Chambers. C. N. Kirrie began to speak about the increase in the stormwater fees and Mayor Dodd asked him to come back later in the meeting when the item is ready for discussion. Toni Raye, Sebastian, spoke about a fee schedule for anyone who would like to fill out an affidavit, "We the people can hire who we want, when we want" so that citizens in the majority won't suppress those in the minority. She said "We the People" object to the passage of the non -ad valorem tax assessment for the solid waste collection. Regular City Council & BOA Meeting August 28, 2024 Page 3 Kristy Molledo, Sebastian, said Council took away residents' ability to have a free and fair market with the ad valorem tax assessment. It is a direct violation of the Sherman Act. Mayor Dodd responded that 74% of the residents were paying for Waste Management to pick up their trash and he didn't think the majority of the public should be punished because the minority doesn't want to pay the waste management fee. He said Council made the choice for the majority of the people. There was laughter from the audience and Council Member Nunn called for a point of order to get back to the meeting. Stephanie Fortunato, Grace's Landing, said there hasn't been any solid waste rate reductions in Grace's Landing. It was pointed out that Grace's Landing is a commercial contract with Waste Management. 8. CONSENT AGENDA A. Draft June 26, 2024 Council Minutes B. Draft July 10, 2024 Council Minutes C. Draft July 19, 2024 Council Budget Workshop Minutes D. Draft July 24, 2024 Council Minutes E. Consideration of Resolution No. R-24-40 Approving a Piggyback of Contract 46000044968 by South Florida Water Management District for Ground Application Services to Manage Invasive and Nuisance Vegetation for the StormWater Division F. Consideration of Resolution No. R-24-43 Authorizing the Submittal of a Grant Application for the Florida Department of Environmental Protection Trail Maintenance Program, requesting up to $178,000 to Purchase Trail Maintenance Equipment for those Facilities that are a Part of Designated Trails G. Consideration of purchase order for Contech Engineered Solutions, LLC, in the Amount of $39,784.21 to Cover Material Cost Increases for the ConSpan Precast Bridge, ArmorFlex Fabric and Additional ArmorFlex Mats to align with the ConSpan Elevations and Cover the Entire Drainage Right of Way H. Consideration of CSA #8 for Kimley-Horn and Associates, Inc. for Concha Water Control Structure Inspection in the Amount of $53,210. I. Approve the Purchase of HDPE Pipe in the Amount of $103,560.40 from Ferguson Enterprises, LLC for the Stormwater Division Regular City Council & BOA Meeting August 28, 2024 Page 4 Consideration of Purchase Orders for A. Thomas Construction, Inc. and Conlon Landscaping, Inc. to Construct a New Sidewalk and Crosswalk on Barber Street from Palm Lake Club to the Publix Shopping Center on US Highway 1 in the Amount of $100,400 K. Consideration for Approval of a Purchase Order in the Amount of $28,325 for Multi Distributing, LLC dba 48 Barriers to Provide Containment Barriers for Roadway Materials for Roads and Stormwater Division L. Award ITB 24-13 to Island Harbor Custom Builders, LLC for CDBG Housing Rehabilitation for Nicoletta Zambouros at 692 Balboa Street and Authorize the City Manager to Execute the Appropriate Documentation M. Approval of First Amendment to the Terminal Wing Lease for Fishe Flying Corp. at the Sebastian Municipal Airport N. Consideration of a Renewal of ITB 21-09 Professional Janitorial Services and ITB 21-10 Public Restroom Cleaning Services and Increase the Annual Contract Amount by $8,786.74 to a Total Amount of $153,290.98 and Authorize the City Manager to Execute the Appropriate Documentation O. Alcoholic Beverage Approval — Dunphey P. Alcoholic Beverage Approval — Monaghan Q. Alcoholic Beverage Approval — Nunn R. Alcoholic Beverage Approval — Rizio Council Member Nunn asked to pull item #Q. MOTION by Council Member Nunn and SECOND by Council Member McPartlan to approve Consent Agenda Items #A-P and R. Roll call: Vice Mayor Dixon - aye Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Motion carried. 5-0 Item O — Alcoholic Beverage ADDroval - Nunn Council Member Nunn said that the rental was for his family and he was going to abstain from this vote. Regular City Council & BOA Meeting August 28, 2024 Page 5 MOTION by Council Member Jones and SECOND by Vice Mayor Dixon to approve Item #Q passed with a unanimous voice vote of 4-0. (Nunn abstained) 9. COMMITTEE REPORTS & APPOINTMENT - None 10. PUBLIC HEARINGS A. Consideration of Resolution No. R-24-45 ADDrovine and Certifvine the Non -Ad Valorem Assessment Roll for the cost of nrovidine solid waste collection services within the incomorated area of the Citv of Sebastian The City Manager said this was the final item within the Florida Statutes that addresses the non -ad valorem assessment roll for the cost of providing solid waste collection within the City. He noted that each resident did receive a notice by first class mail and it was published in the newspaper. The annual assessment will be $206.70. Peter Heilemann said he was concerned if the assessment isn't paid, his home can be taken away which is egregious and overreach. He said if it wasn't paid, the City should take him to small claims court. Pam Rigess asked about the County assessment on the TRIM notice for the landfill. She said she didn't agree with paying for both the landfill and the Waste Management service. Susan Heilemann, Haverford Lane, said she was disturbed about this being put on the tax rolls. She asked Council to reconsider this resolution. Vice Mayor Dixon said this decision was made to save the taxpayers money so the City did not have to hire a third party to do the billing. The City Manager noted the City will be $43,000 short in paying the Tax Collector this upcoming year which will be paid from the Reserve Account. Robin Graves asked if there was a point that they will not get a quarterly bill. Mayor Dodd said that would be July of this year. In response to Bethany Fortunato, the City Manager confirmed that commercial businesses will still receive a bill. Peter Heilmann said he would pay extra in Waste Management fees if it wasn't attached to his ad valorem taxes. Martin Styger, 318 Sebastian Crossings Blvd., said the decision was made without informing the people and allowing them to make a choice. Marla Houch, 673 Lake Drive, said as a business owner she must contract her own services and asked why the City isn't paying Waste Management directly. Regular City Council & BOA Meeting August 28, 2024 Page 6 Dennis Matala said the people don't want to be held hostage by Waste Management and asked if the fee could be collected without attaching to individual's homes. Michael Kemper asked if the County is taking a tax for the landfill, isn't the Waste Management fee a second tax. Mayor Dodd responded that the landfill tax is to run the landfill. Damien Gilliams on Zoom, asked why he cannot contract directly with Waste Management like builders and contractors. Mayor Dodd responded that builders' debris is construction debris. Pat Polmetory asked if Council spoke to anyone about the cost of the service. Council Member Nunn noted that on his tax bill, he pays $175.00 to the hospital district that he will never use. Fifteen percent of the community has decided not to pay the fee so now the Tax Collector will need to go after the non -payers. This is the only option for the City. MOTION by Vice Mayor Dixon and SECOND by Council Member Nunn to approve Resolution R-24-25. Roll call: Council Member McPartlan - nay Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Dixon - aye Council Member Jones - nay Motion carried. 3-2 B. Consideration of Ordinance No. 0-24-17 — Pronosed Land Development Code Amendment Section 54-4-21.C.4. Use Restrictions for Outdoor Storage Facilities and Mini -Storage Facilities as a Conditional Use in the Triangle Overlay District; Section 54-2-6.4(28) Specific Criteria for Approving a Conditional Use; Section 54-5-22.2 Definition of Terms, defining Outdoor Storage Facility The Community Development Director explained that staff was presented with this request for a textual amendment to the Triangle Overlay District for an outdoor storage facility. This was an applicant -driven application. Land Development Regulations were reviewed. Staff has worked to create a new definition of outdoor storage facility to see if the outdoor storage facility can be allowed as a conditional use. This is outlined on page 233 of the agenda. A presentation was made by the applicant through his attorney, Mr. Jonathan Rhodeback of Dill, Evans & Rhodeback. Mayor Dodd clarified that the issue before the Council was a change to the Land Development Code to allow an outdoor storage facility as a conditional use, not the Regular City Council & BOA Meeting August 28, 2024 Page 7 proposed development of the applicant, Mr. Rhobeback's client. The City Attorney agreed that is correct and discussion should be limited to the Code change issue. Mr. Rhodeback confirmed his client's assurances to create a substantial buffer so that very little of the proposed outdoor facility would be viewed by nearby residents of the Ashbury Development or by people traveling through this area. Mayor Dodd explained that the Triangle District has two zoning requirements, industrial and commercial general. Currently, storage facilities are a permitted used under industrial, but not under commercial general. There is not an allowance for at outdoor storage facility within the Land Development Code within commercial general unless this change is made. What is proposed is making outdoor storage a conditional use under commercial general. Council Member Nunn said he has no problem with an outdoor storage facility, but he does not want any more mini -storage facilities in that area. The access to this specific property is limited and he feels it is a reasonable use of the property. The Community Development Director reminded the Council that mini -storage and outdoor storage facilities were specifically removed from the Triangle Overlay District in 2005. Mayor Dodd was concerned allowing this change to the Code would open the door for more storage facilities in other areas that have not been anticipated. The City Attorney confirmed this change would create nonconforming properties within the Triangle Overlay District, but it would only affect that District. Council Member McPartlan said he has no problem with an outdoor storage facility within a fishing community. Residents have difficulties parking their boats at their homes and this is a need within this community. Vice Mayor Dixon and Council Member Jones agreed. Council Member Jones did ask if the 20 feet of buffer required by the Code was going to be sufficient. Mayor Dodd said he could not support this change with a buffer of less than 25 feet. The City Attorney stated that any changes that are agreed upon should be stated in the motion that is made. The Mayor recognized there was a consensus to remove the references to mini -storage and then include outdoor storage facility in the commercial general zoning category as a conditional use. Sandra Rose, a resident from Ashbury, mentioned she would like to keep the gateway to Sebastian looking nice and to feel safe and secure in the community. She disagreed strongly with having this kind of business on CR512. Debra Brown brought up the fact that the Planning and Zoning Committee voted 6-0 against approval of this change to the Code on August 1, 2024. In 1995 the Sebastian Redevelopment Agency was organized and created a master plan for downtown and the surrounding community. The triangle used to be called the fork and it should be used to draw attention to the historic downtown area and the beautiful things that draw people to Sebastian. She referred to the March 7, 2024 meeting minutes for the Planning and Zoning Regular City Council & BOA Meeting August 28, 2024 Page 8 Committee when the applicant was not able to attend and speculates that perhaps it was not that important to them to get the Code changed. Ms. Brown emphasized that this will change the Code and the City forever, including the illumination and the traffic. She said we need to follow the Code because it there to protect and maintain the beauty of the City and to uphold our standards. Patty Baisley, who lives in Ashbury, asked where the specific entrance would be for the proposed outdoor storage facility, but the question could not be answered since there is not a confirmed site plan yet. Linda Jacobwitz from Ashbury said she is adamantly against this Code change. She says most of the residents of Ashbury are senior citizens. Parts of the road are narrow in this area and more trucks and trailers being brought in is a real risk for accidents. She also mentioned the safety of children at the elementary school. Linda Wall from Ashbury pointed out that from the railroad tracks all the way to 510, on the north side of 512, is all residential. She is against this change to the Code. Damien Gilliams spoke on Zoom. He stated that the Council Members should disclose whether they have received campaign contributions from the applicant for this Code change. His view is that there is no justice in this community. Robert Rose, who lives in Ashbury, commented that not only do senior citizens live in Ashbury, but there are also young families with children who walk to go to school. Additional crossing guards will be needed. Donna Reynolds, also from Ashbury, brought up her concern that the outdoor storage facility will bring down home values. She also never wanted to live near a bar either (referring to the planned StillDragon Distillery). She is concerned about the impression these changes will give to the children that live in the area. Terrence McGinn spoke on Zoom. He mentioned a small piece of commercial general zoning that was carved out in what was a residential part of Indian River Drive over 15 years ago and a small trailer park ended up being built. Now there are unintended consequences to that and we will have an 84-room hotel in that location. There are people that have regrets about that. He asks the Council to think before they make changes to the Code. Barry Maclowski from Ashbury is against this change, especially since Planning and Zoning voted 6-0 against it. He did not think there is enough buffer to overcome the excess lighting and the bother that it will be to the community. Chuck Juliana, from Ashbury, who sold real estate for 30 years, is very aware that putting something commercial near residential properties will not be good for the residential property values. He also mentioned if the site access to this property will be at the entrance Regular City Council & BOA Meeting August 28, 2024 Page 9 of Ashbury, this will create a horrible traffic problem for the people that live in this community. Mayor Dodd explained there had been a vision to create more bars and restaurants in the Triangle area and to view it as the gateway into Sebastian. That was before Ashbury was established there. This vision changed in 2005 when the Firehouse Garage, Sherwin Williams Paint Store, and an auto garage were put into place. The Mayor said he is interested in getting back to that original 2005 vision, but he is not sure how we can do that. Council Member Nunn commented there is already a storage unit facility and several commercial businesses in this area. An outdoor storage facility will be quiet and will not create as much traffic as other possibilities; this change made sense to him. MOTION by Council Member Nunn to approve Ordinance No. 0-24-17 for the Proposed Land Development Code Amendment containing the use restrictions that will allow for a conditional use for outdoor storage facilities in the Triangle Overlay District, striking the mini -storage facilities as a conditional use in the Triangle Overlay District, and declaring that outdoor storage facilities will now be considered an industrial use. The motion was SECONDED by Council Member Jones. Roll Call: Council Member Chris Nunn aye Mayor Ed Dodd nay Vice Mayor Kelly Dixon nay Council Member Fred Jones aye Council Member Bob McPartlan aye Motion carried: 3-2 The City Manager reminded Council that the motion should including the ordinance coming back for a second reading. MOTION by Mayor Dodd and SECOND by Council Member McPartlan to bring this item back on September 25, 2024 for the second reading. Roll Call: Council Member Chris Nunn aye Mayor Ed Dodd aye Vice Mayor Kelly Dixon aye Council Member Fred Jones aye Council Member Bob McPartlan aye Motion carried: 5-0 Mayor Dodd called for a recess at 8:01 p.m. and upon return at 8:10 p.m. all members were present. Regular City Council & BOA Meeting August 28, 2024 Page 10 C. Public Hearine on the Consideration of Resolution No. R-24-47 Community_ Development Block Grant Annual Action Plan for FY 2024/2025 Mayor Dodd opened the public hearing at 8:10 p.m. The Community Development Director introduced Joseph Sheets, Director at Anser Advisory. Mr. Sheets reviewed the Annual Action Plan that has to be adopted each year as part of compliance with HUD and Community Development Block Grant (CDBG) to remain eligible for the funding. In 2023 and 2024, the City rehabilitated three housing units to bring them up to Code. In this current plan year, the City continues to focus on owner -occupied housing rehabilitation for low to moderate income households with priority for the elderly, disabled, and veterans. Mayor Dodd commented on the amount of paperwork that is necessary to fulfill the requirements to obtain this grant and that is why the City hired Anser Advisory to handle this task at a cost of 23% of the grant money to cover the administrative expense. There was no public input on the item. MOTION by Vice -Mayor Dixon and SECOND by Council Member Nunn to approve R- 24-47. Roll Call: Mayor Ed Dodd aye Vice Mayor Kelly Dixon aye Council Member Fred Jones aye Council Member Bob McPartlan aye Council Member Chris Nunn aye Motion carried 5-0. D. Consideration of Resolution No. R-24-48 for the Communitv Development Block Grant Annual Action Plan for FY 2024/2025 Mr. Sheets, Director at Anser Advisory, reviewed the Citizen Participation Plan, which is a part of the annual action plan that has to be adopted each year as part of compliance with HUD and Community Development Block Grant (CDBG) program to remain eligible for the funding. The Citizen Participation Plan (CPP) ensures that residents can participate in the City's development and planning process. There was no public input on the item. MOTION by Vice -Mayor Dixon and SECOND by Council Member Nunn to approve R- 24-48 passed with a unanimous voice vote of 5-0. 11. BOARD OF ADJUSTMENT HEARING Mayor Dodd recessed the City Council meeting and convened the Board of Adjustment meeting at 8:18 p.m. Regular City Council & BOA Meeting August 28, 2024 Page 11 A. Draft July 10, 2024 BOA Minutes MOTION by Council Member McPartlan and SECOND by Council Member Nunn to approve the July 10, 2024 Board of Adjustment meeting minutes passed with a unanimous voice vote of 5-0. B. Board of Adiustment Variance Reauest — Enalert/Cotton — 168 Hams Drive — Accessory Structure Size. Setback and Easement Encroachment. and Aesthetics The Community Development Manager explained the applicant built a 500 square foot detached garage and permits were obtained. They later constructed carport overhang additions, or canopies or awnings, on both sides of the garage without permits. In working through the process of getting permits for the applicant, a variance request was being made. Variances are requested due to size, but staff has different information in different documents based on a 2019 permit, the proposed survey, and information provided by the applicant. The entire garage with carports is over 1,000 square feet. Staff requested an as - built survey but that has not been provided by the applicant. It cannot be determined if the addition does encroach upon a setback so staff does not know what the possible setback variance will be, and there may also be issues with the easement. She also noted there has also been noncompliance with the architectural requirements. If a detached building is over 750 square feet, it needs to be in conformity with the architecture of the house, including materials, color, and roofing. The Community Development Manager expressed that this is an incomplete application due to not providing an as -built survey which would help determine the amount of a setback variance and not meeting all architectural requirements. The applicant has offered to match color by painting, match the roofing materials at a future date, and plant some grasses. Not having matching roofs has been a reason for a variance denial in previous cases. Staff recommended denial of the variance request. The applicant, Chad Englert, stated that he did pull permits for the building of his garage and pouring of the concrete and asserts that the building setback does meet the Code according to the survey. He constructed the carport overhangs himself. He was told he did not need permits since it was not a permanent addition. They have sought resolution through the magistrate. It would cost him $850 for an as -built survey. Code Enforcement was initially contacted by a neighbor who was concerned that the overhang addition was too close to the property line. The City Attorney clarified that the Magistrate had suggested that the applicant seek a variance from the Council as a possible resolution. Regular City Council & BOA Meeting August 28, 2024 Page 12 Council Member Nunn inquired why the applicant stated he is willing to spend up to $30,000 to bring the site up to Code, but is unwilling to spend $850 for a survey to provide clear answers to the unresolved questions. Mr. Englert said his current survey clearly states he was in compliance for his 500 square foot garage at the time he obtained his permit. The Community Development Manager pointed out the permit stated it was a 12-foot concrete apron, but when the applicant turned in the variance application, it stated it was an I 1-foot apron. There is also proposed survey that states it was a 10-foot apron. If it is a 10-foot apron, a variance for a setback encroachment is not needed, but the structure is still over 1,000 square feet and there would still be a need for a variance for the size. But if the apron, and thus the canopy, is 11 or 12 feet it will make a difference for a setback variance and it will need to be determined if it is encroaching into an easement. Vice Mayor Dixon expressed concern about the awnings due to safety reasons and whether they are considered a permanent part of the structure according to the Code. The Community Development Manager said the Magistrate already determined that the awnings were considered to be a permanent part of the structure and they need permits. Vice Mayor Dixon further questioned the applicant on whether he takes the awnings down when there is a hurricane since he states they are removable. The applicant admitted that he built them this way and bolted them so that a permit would not be needed. This was advice he received from the City when he was given advice over the phone. Council Member McPartlan suggested the applicant take down the awnings and then seek proper permitting. Mayor Dodd asked for public input. Jackie Hughes, a neighbor of the applicant, stated the applicants have improved their property by building this garage which benefits the property values of the whole neighborhood. C. N. Kinie, a resident of Sebastian, asked how long the canopy is and how much of an overhang is allowed. The Community Development Manager stated that 36 inches of an overhang is allowed. The applicant spoke again and stated that if his variance was granted then he would move forward with the substantial costs for engineering diagrams of $2,800 to complete the permitting process and painting the garage, but he does not want to go through all of this Regular City Council & BOA Meeting August 28, 2024 Page 13 and not be given a permit. The applicant stated that the concrete apron measures right at 11 feet. The Community Development Manager stated that if the concrete measures at I 1 feet there would still be 1 foot of side yard setback and 1 foot of an encroachment into the drainage easement. There is a catch basin right behind their house within the easement. If the City ever needed to get in to repair that, they would need to get an abandonment easement. She also noted that a lot of people come in to discuss having larger accessory structures built, such as detached garages. By granting this variance without having the exact details, or granting a variance after something has been built without a permit sets a precedent that some of the City's standards do not matter. Vice Mayor Dixon was concerned after the safety issues with hurricanes and recommended the applicant remove the awning temporarily and go through the proper permitting process. Council Member McPartlan asked if the applicant would be in compliance by taking down one of the awnings or canopies. The Community Development Manager stated if the awning on the east side was removed, there would no longer be a setback or easement encroachment issue and only the aesthetic issue would exist. MOTION by Vice Mayor Dixon to not approve the variance. SECOND by Council Member McPartlan. Roll Call: Council Member Fred Jones aye Council Member Bob McPartlan aye Council Member Chris Nunn aye Mayor Ed Dodd nay Vice Mayor Kelly Dixon aye Motion carried 4-1. The City Attorney stated this issue will be sent back to the Magistrate since the applicant is still not in compliance with the Code because the variance was not given. C. Variance Reauest — Eauity Trust Comoanv/Jeffry and Tvler Kuehl — 1690 Indian_ River Drive — Side and Rear Setbacks — CWR Zonine District The Community Development Director explained the variance request before the Council. This is a small piece of property near Davis Drive. In the past a bed and breakfast had been planned for the site but it had been denied by the Planning and Zoning Commission. There was discussion at that time that it would be difficult to meet all of the requirements for commercial property because of the small size of the lot and it was better suited for residential development. Regular City Council & BOA Meeting August 28, 2024 Page 14 The applicants have purchased the lot and are looking to build a residential property. They are asking for a setback variance for the rear and side yard in order to build a one-story house that is the size they desire. They explained that building two-story design would meet the setback requirements, but the applicants want to avoid having stairs in the home due to potential mobility issues as they age since this will be their retirement home. Granting the variance does not mean a building permit can be issued right away. The applicants will still be required to bring in a site plan and meet FEMA requirements, but granting the variance will allow the applicant to move forward. If the variance is denied, it does not mean that a house cannot be built on this property, but the applicants may have to choose a different design. Mayor Dodd disclosed that he had a conversation with Rick Lefebure, the project agent on this. Jeffry Kuehl, one of the applicants, explained that his request for a setback variance is as minimal as possible. He does not want a two-story house that will look like a shoebox, but he has chosen a tasteful design. Rick Lefebure with Ethos Construction explained how difficult it is to build on such a narrow lot when the property lines extend in a skewed manner and the lot gets narrowing as it approaches the water. Mayor Dodd recollects that the bed and breakfast was turned down by the Planning and Zoning Commission because there was no way to exit the property without backing out directly onto Indian River Drive despite their plans to build a parking garage. MOTION was made by Council Member McPartlan to grant the variance, as well as the recommendations of staff, with the additional requirement that the property remains one story. SECOND by Vice Mayor Dixon. The Community Development Director reviewed the conditions of approval recommended by staff, including not granting the variance to future owners of the property if and when the property is sold. If the home is not constructed within two years, this variance will expire. These conditions are included in the motion. Mayor Dodd asked for public input and none was given. Council Member Nunn expressed agreement with the motion. MOTION by Council Member McPartlan and SECOND by Vice Mayor Dixon passed unanimously with a voice vote of 5-0. D. Variance Reouest — Holidav Builders. Inc. — 631 Mulberry Street — Side Yard Setback Encroachment — RS-10 Zonine District Regular City Council & BOA Meeting August 28, 2024 Page 15 Continued to the September 11, 2024 Board of Adjustment meeting. 12. UNFINISHED BUSINESS - None 13. NEW BUSINESS A. Discussion Regarding the Placement and Design of the America 250 Monument at the Veteran's Memorial in Riverview Park Continued to the September 11, 2024 City Council meeting. B. Consideration of Amendment Three to the Agreement between the Citv and International Golf Maintenance to Extend the Agreement and Increase the Annual Contract Amount to $714.800 and Authorize the Citv Manager to Execute all Ant)roDriate Documentation The City Manager said representatives from International Golf Maintenance (IGM) were present to request a one-year amendment to extend the agreement and increase the cost to $714,800. Steve Gano, Vice President of Operations, detailed why the greens on the Sebastian Municipal Golf Course were very rough last year and the many steps they have taken to make improvements, including using fertilizer to boost the grass and specific herbicides to combat weeds. They want to properly maintain the improvements they have made to the grass and this contract will help them accomplish this. They have a great team right now. They are investing in equipment, but also keeping costs affordable. Mayor Dodd asked why IGM has not had these types of problems with the grass at the other public golf course they manage in Indian River County. IGM explained there are more greens per acre to take care of at the Sebastian course than at Sandridge. There are 4 acres at Sebastian compared to 2 acres at Sandridge. In addition, Sandridge is at a higher elevation with better water drainage. The City Manager said it is anticipated that additional funds will need to be set aside to adequately maintain the golf course in the future. Since IGM has had this difficulty with the grass but has created significant improvement, he believes they are best suited to now continue the needed maintenance. MOTION by Council Member McPartlan and SECOND by Vice Mayor Dixon to extend the Council meeting until 10 p.m. passed unanimously with a voice vote of 5-0. Council Member Jones asked about other additional funds that have been given to IGM for fairways and sand. The IGM representative explained they had previously agreed to a 10- year contract with the City but it was not enough to keep up with costs and that is why several increases have been requested. Regular City Council & BOA Meeting August 28, 2024 Page 16 MOTION by Council Member McPartlan and SECOND by Vice Mayor Dixon to approve the IGM contract amendment. Mayor Dodd asked for public input. Richard Gillmor said he was glad the agreement was just for one year because of the problem with the greens. He disputes whether there are actually 4 acres of greens at the City of Sebastian Golf Course. He agrees there is different contouring, but he does not see that it has been expanded that much. He said he was on the Council when the 10-year contract was granted to IGM and says he would not agree to that again due to declining care from IGM for the Sebastian course compared to Sandridge. Vivian Bermudez, a citizen of Sebastian, asked specifically about how much of an increase was being given to IGM through this contract amendment and wanted clarification whether this increase in funds to the golf course comes from taxes. Mayor Dodd explained the increase was approximately $52,255 and that Sebastian Municipal Golf Course receives revenue from the people who play golf. Mayor Dodd notes they have a MOTION and SECOND and calls for a roll call. Roll Call: Council Member Chris Nunn aye Mayor Ed Dodd aye Vice Mayor Kelly Dixon aye Council Member Fred Jones aye Council Member Bob McPartlan aye Motion carried 5-0. Mayor Dodd made a motion to modify the agenda and move the 3rd Quarter Financial Report to the next meeting on September 11, 2024 but the City Manager suggested continuing this Council meeting on August 29, 2024 due to the need to finalize the budget noting the current outstanding items that will greatly impact the Stormwater budget. Mayor Dodd proceeded with Item C before making a decision to modify the agenda or continuing the meeting on August 29, 2024. C. Consideration of Resolution No. R-24-46 Authorization for Execution of a Developer's Aereement between the Citv_ and Hawkins Proiect 1. LLC Pertaining to the Development Proiect Known as "Sebastian Overlook" also known as a Portion of Sebastian Hiehlands Unit 17 The Community Development Director explained the applicant has been working with staff to develop 99 single family homes in this 33-acre area that was previously platted by General Development Corporation (GDC) back in 1971. Regular City Council & BOA Meeting August 28, 2024 Page 17 Wesley Mills with Mills, Short & Associates, the engineer for the project, informed Council that they have completed all of the construction drawings and the goal for tonight is to formalize the developer's agreement. Currently there are 109 single family home sites and a City right of way that circles through the subdivision. The proposed developer agreement establishes responsibilities for the HOA that will be formed. The HOA will be responsible for the entire stormwater system and public sidewalks. Ten of the 109 home sites will be used for a retention pond which will discharge into the City's stormwater system. Mayor Dodd noticed a difference in the plans showing which particular home sites will be used for the retention pond. Mr. Mills clarified that the drawing on C10 was showing an area where building materials would be kept during construction, and it is not designating the stormwater retention pond. The retention pond was identified on page C4. Mayor Dodd asked specifically how the roads would be built in this development. Mr. Mills responded the roads were planned to be curb and gutter asphalt roads built to City specifications, and Mayor Dodd was pleased to hear curb and gutter roads and that it was not a swale concept. Mayor Dodd asked about the Improvements Section, 6-A2 within the contract, requiring the City to pay $100,000 if they decide not to use the installed pipe culverts (double piping), and he asked the City Engineer if she also has feedback on this. Mayor Dodd also asked why the developer would not be responsible for this. The City Engineer explained this issue has been discussed back and forth several times because a CON/SPAN bridge had been part of the original GDC plan but later pipe culverts were installed. A definite decision had not been made by the City to use the pipe culverts or change it to box culverts, and this developer's agreement gives the City an option to go either way during the construction process. City staff preferred box culverts rather than the existing culvert pipes due to maintenance issues. Mr. Mills added that the developer had already agreed to several features that were requested, such as building 800 feet of sidewalk up to Schumann Drive and providing maintenance agreements, that are for the public benefit. The City Engineer clarified that a decision would be made to move forward with box culverts or pipe culverts by the time of permitting. The option to have box culverts put in at the City's expense up to $100,000 would only be available during the construction process and that decision would be made before the project proceeds to permitting. Council Member Jones asked how the developer was going to be handling the trees on the property because he is opposed to the developer coming in and clear cutting. The City Manager confirmed this agreement does not allow for any clear cutting. The only land clearing will be for the right of way for the streets and where the retention pond will be. Regular City Council & BOA Meeting August 28, 2024 Page 18 The developer will be reaching out to the City Arborist and do what they can to preserve valuable trees. Vice Mayor Dixon stated that she felt the developer should build the box culverts and should pay for them. When the City struggles to find the funding to add police officers it should not be asked to pay for the responsibilities of a developer. Rebecca Miller, representing the developer, pointed out that since the City Code does not require culverts, this would be an additional responsibility given to the developer. She also stated that she would be requesting a variance on how they clear the property, which would not be clear cutting, but she wants more leeway based on them being a large-scale developer. Ms. Miller said she is willing to negotiate more, but she would like to move forward with the proposed developer's agreement so they can schedule permitting soon. Mayor Dodd asked for public input. Vivian Bermudez, a resident of Sebastian, asked where the property site is located. Mayor Dodd explained it is near Schumann Drive, near Empress, and north of Day Drive. Mr. Mills added that this project was approved back in 1995, and it fully meets the land development regulations. MOTION from Council Member McPartlan to approve Resolution No. R-24-46. Mayor Dodd SECONDED the motion for discussion purposes. Council Member Nunn expressed that he was glad they were not discussing clear cutting and he did not have any further comments at this time. Vice Mayor Dixon also expressed that she is definitely against clear cutting noting the Code does not allow that. She said she was not thrilled with the project. Roll Call: Mayor Ed Dodd aye Vice Mayor Kelly Dixon aye Council Member Fred Jones nay Council Member Bob McPartlan aye Council Member Chris Nunn nay Motion carried 3-2. Mayor Dodd announced the meeting would adjourn and be picked back up at item D the following night, on August 29, 2024 at 6:00 p.m. Mayor Dodd gave two minutes to C.N. Kirrie to speak since he had been at the meeting all evening but they were not yet able to get to the stormwater issue. Mr. Kirrie said he does not have flooding near his property and feels he is not getting any benefit from the stormwater fee. He remembers the fee starting out at $4 and was opposed to the fee being raised again. Regular City Council & BOA Meeting August 28, 2024 Page 19 Mayor Dodd adjourned the Regular City Council Meeting at 10:00 p.m. D. Consideration of Resolution No. R-24-42 Accepting the 3'd Quarter Financial Report and Recognizing Necessary Amendments and Adjustments to the FY 2023- 2024 Annual Budget E. Consideration of Resolution No. R-24-38 and Authorization for the City Manager to Execute the FDOT Public Transportation Grant Agreement (PTGA) to Upgrade the Protective Netting for the Sebastian Municipal Airport F. Approval of Resolution No. R-24-39 and Authorization for the City Manager to Execute the FDOT Public Transportation Grant Agreement (PTGA) for Gate Security Systems Rehabilitation at the Sebastian Municipal Airport G. Consideration of a New Ground Lease for Blackbrook Group Limited, at 600 Airport Drive West at Sebastian Municipal Airport H. Consider Resolution No. R-24-41, Establishing the new Sebastian Stormwater Utility Fee as $14.00 per Month per ERU Pursuant to City Code of Ordinances Section 102-125 I. Selection of Multiple Contractors for ITB 24-17 for Concrete Services and Approval to Issue and Execute Purchase Orders to Heavy Civil, Inc. and Universal Contracting & Construction, Inc. for Driveway Swale Improvements J. Approval of CSA #12 for Schulke, Bittle and Stoddard, LLC for the Professional Engineering and Architectural Design Services for a Cemetery Administration and Storage Building in the Amount of $75,410 and Authorize the City Manager to Execute the Appropriate Documentation K. Charter Officers — Performance Reviews and Wage Increases 14. CITY ATTORNEY MATTERS 15. CITY MANAGER MATTERS 16. CITY CLERK MATTERS 17. CITY COUNCIL MATTERS Council Member Jones Council Member McPartlan Council Member Nunn Vice Mayor Dixon Mayor Dodd Regular City Council & BOA Meeting August 28, 2024 Page 20 18. ADJOURNMENT Approved at the October 16, 2024 Regular City Council Meeting. Mayor Ed Dodl' ATTEST: #e nette Williams, City Clerk FORM 813 MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME —FIRST NAME —MIDDLE NAME NAME OF BOARD, COUNCIL, COMMISSION, AUTHORITY, OR COMMITTEE Nunn( istolDher Sebastian City Council MAILINGADDR 5 THE BOARD,COUNCIL,COMMISSION, AUTHORITY OR COMMITTEE ON 1225 Main Street WHICH I SERVE IS A UNIT OF: CITY COUNTY I WCITY ❑COUNTY ❑ OTHER LOCALAGENCY Sebastian, FrL 32958 Tnr�i an giver I AME OF POLITICAL SUBDIVISION: DATE ON WHICH VOTE OCCURRED City of Sebastian MY POSITION IS August 28, 2024 I }p ELECTIVE O APPOINTIVE WHO MUST FILE FORM 813 This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council, commission, authority, or committee. It applies to members of advisory and non -advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary, or sibling organization of a principal by which he or she is retained); to the special private gain or loss of a relative; or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies (CRAB) under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one -acre, one -vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law. A "business associate" means any person or entity engaged in or carrying on a business enterprise with the officer as a partner, joint venturer, coowner of property, or corporate shareholder (where the shares of the corporation are not listed on any national or regional stock exchange). L4 k*01 9 4 RX01 J A a4*1 In addition to abstaining from voting in the situations described above, you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form (before making any attempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2) CE FORM 8B - EFF. 11/2013 PAGE 1 Adopted by reference in Rule 34-7.010(1 X0, F.A.C. APPOINTED OFFICERS (continued) • A copy of the forth must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who must incorporate the form in the minutes. A copy of the form must be provided immediately to the other members of the agency, and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST 1, Christopher Nunn , hereby disclose that on August 28 , 2o24 (a) A measure came or will come before my agency which (check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, inured to the special gain or loss of my relative, , inured to the special gain or loss of by whom I am retained; or inured to the special gain or loss of which is the parent subsidiary, or sibling organization or subsidiary of a principal which has retained me. (b) The measure before my agency and the nature of my conflicting interest in the measure is as follows: //r-ek4J611 740 Gtl7 6tT1fCQ-"o//✓1 �o✓ JtH2 Cornmanrjy CP ✓1 % i9 V 7V r sn� pr Gl a q iy �° is GvN�d r n ct' a /IOr �C GGi r-1 CL hqd �6cG mu� Gl1coLro/ is;/. If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict. 9--29-may Date Filed NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $10,000. CE FORM 8B - EFF. 1112013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(0, F.A.C. lid 1EBASTIAN CITY OF SEBASTIAN SPEAKER CARD AND AFFIDAVIT (Please Print- * Asterisk Denotes Required) *NAME: ,Le,`'' *STREET ADDRESS: /Si} �o IY�L �/ tH �d Alit' *CITY S' S *STATE 1 L *ZIP CONTACT PHONE: &66. ,mil 9 _6S3 Jr CITY RESIDENT: 9/QN�O CITY BUSINESS OWNER: YES / NO CITY PROPERTY OWNER: YES / NO >Y AGENDA ITEM NO: � 'k / ORGANIZATION REPRESENTING: �7t P &e r' SUBJECT: - AFFIDAVIT: I am aware of the rules of this proceeding and I swear or affirm, under penalty of perjury, that all statements and information that I provide in this matter will be truthful. *Signature: Proceeding Speaker Rules: - Complete card prior to introduction to item - Hand the completed card to City Clerk/Secretary - Speaker will have 5 minutes to address the subject - Additional time may be extended if speaking for an organization or applicant - Speakers will be called upon by the Mayor or Chair fEBASTIAN CITY OF SEBASTIAN SPEAKER CARD AND AFFIDAVIT �I N -I (Please Print- * Asterisk Denotes Required) in *NAME: C,L t% A (�i 1 1. w ✓l' v) *STREET ADDRESS: j ��� V mil/7(6 *CITY SE' ' - z2 *STATE *zip 17,� E CONTACT PHONE: CITY RESIDENT: YES / O CITY BUSINESS OWNER: YESCNC��) CITY PROPERTY OWNER: 6/ NO qq I AGENDA ITEM NO: I©1� J 1�3 ORGANIZATION REPRESENTING: r 'C' SUBJECT: w Cs AFFIDAVIT: I am aware of the rules of this proceeding and I swear or affirm, under penalty of perjury, that all statements and i ation that I provide in this matter will be truthful. *Signature: 7 0 o )q �-' Proceeding Speaker Rules: - Complete card prior to introduction to item - Hand the completed card to City Clerk/Secretary - Speaker will have 5 minutes to address the subject - Additional time may be extended if speaking for an organization or applicant - Speakers will be called upon by the Mayor or Chair fEBA1TIAN CITY OF SEBASTIAN SPEAKER CARD AND AFFIDAVIT (Please Print- * Asterisk Denotes Required) *NAME: *STREET ADDRESS: *CITY *STATE *ZIP CONTACT PHONE: CITY RESIDENT: YES / NO CITY BUSINESS OWNER: YES / NO CITY PROPERTY OWNER: YES / NO AGENDA ITEM NO: SUBJECT: ORGANIZATION REPRESENTING: i� AFFIDAVIT: I am aware of the rules of this proceeding and I swear or affirm, under penalty of perjury, that all statements and information that I provide in this matter will be truthful. *Signature: Proceeding Speaker Rules: - Complete card prior to introduction to item - Hand the completed card to City Clerk/Secretary - Speaker will have 5 minutes to address the subject - Additional time may be extended if speaking for an organization or applicant - Speakers will be called upon by the Mayor or Chair SEBASTIAN CITY OF SEBASTIAN SPEAKER CARD AND AFFIDAVIT ase Print- * Asterisk Denotes Required) *NAME: *STREET ADDRESS: ! � � '�-- r 0'- *CI Y *STATE. *ZIP CONTACT PHONE: CITY RESIDENT: S / O (CITY BUSINESS OWNER: YES / NO CITY PROPERTY OWNER: ENO AGENDA ITEM NO: ORGANIZATION REPRESENTING: SUBJECT: AFFIDAVIT: I am aware of the rules of this proceeding and I swear or affirm, under penalty of perjury, that all statements a formation that I vi in this matter will be truthful. *Signature:�e�-- Proceeding Speaker Rules: - Complete card prior to introduction to item - Hand the completed card to City Clerk/Secretary - Speaker will have 5 minutes to address the subject - Additional time may be extended if speaking for an organization or applicant - Speakers will be called upon by the Mayor or Chair fEBAnIAN CITY OF SEBASTIAN SPEAKER CARD AND AFFIDAVIT n trice *NAME:(7� / / *STREET ADDRESS:Z c3 *CITY Print- * Asterisk Denotes Required) (611 61—'6�1 *STATE G L ZIP J 'Z CONTACT PHONE: -6a3- 3 1.3— 1I / dZO CITY RESIDENT: 6NO CITY BUSINESS OWNER: YES / NO CITY PROPERTY OWNER: YES / NO AGENDA ITEM NO: /Q � ORGANIZATION REPRESENTING: SUBJECT: AFFIDAVIT: am aware of the rules of this proceeding and I swear or affirm, under penalty of perjury, that all statements and information that I provide in this matter will be truthful. *Signature:C/i�Q \ 1 Proceeding Speaker Rules: - Complete card prior to introduction to item - Hand the completed card to City Clerk/Secretary - Speaker will have 5 minutes to address the subject - Additional time may be extended if speaking for an organization or applicant - Speakers will be called upon by the Mayor or Chair JIM 1E8ASTIAN CITY OF SEBASTIAN SPEAKER CARD AND AFFIDAVIT n (Please Print-. Asterisk Denotes Required) 'NAME: ._ , n [ 'QJQ1 \P"0 *STREETADDRESS: )-lc) CITI'5C� �fn/1 'STATE -zip ZQS� CONTACT PHONE: 1-f'i a (0 � (Q D (0 S CITY RESIDENT: Ems/ NO CITY BUSINESS OWNER: YES NOS CITY PROPERTY OWNER: j NO AGENDA ITEM O: 1 1 MORGANIZATION REPRESENTING: _'o 1 � SUBJECT: �\Q . - O AFFIDAVIT: I am aware of the rules of this proceeding and I swear or affirm, under penalty of perjury, that all statements and information that I provide in this matter will be truthful. *Signature: Proceeding Speaker Rules: - Complete card prior to introduction to item - Hand the completed card to City Clerk/Secretary - Speaker will have 5 minutes to address the subject - Additional time may be extended if speaking for an organization or applicant - Speakers will be called upon by the Mayor or Chair CITY OF SEBASTIAN REPORT OF EX-PARTE COMMUNICATION, SITE VISIT, INVESTIGATION OR EXPERT OPINIONS This form is to be filled out, signed and delivered to the recording secretary of the Council, board, commission or committee for disclosure on the record at the quasi- judicial hearing to which It applies. Date of Communication: � I 0-cr t �y Person or Group: V=*� 1\ 13 r• 6 C/\an v Quasi-judicial Action: 0'& - O . 9-`i. 1-1 Type of Communication: Oral '/ Written Site Visit Investigation Expert Opinion Substance of communication (If written, attach copy, otherwise describe): 04, Jp<in.d k. ►1&. (3 �oC nak -{-1..a- T- tu4 s�11 OV-vral l O%�-J z0!1r rf . Signature of Public Official: Date: F�.2F��u2v Note: The completed form should be attached to the meeting minutes and Flied in the record file. CITY OF SEBASTIAN REPORT OF EX -PARTS COMMUNICATION, SITE VISIT, INVESTIGATION OR EXPERT OPINIONS This form is to be filled out, signed and delivered to the recording secretary of the Council, board, commission or committee for disclosure on the record at the quasi- judicial hearing to which it applies. Date of Communication: Sr 15 0-*f Person or Group: _� iW r r-, G'n u r.0 . \ A, it) Quasi-judicial Action: Slz Type of Communication: Oral Written Site Visit investigation ' Expert Opinion Substance of communication (If written, attach copy, otherwise describe): v QALI t, Pt-!= d� s e, ..rrl • Q rt- �,Ge� �+•-'i'4., Signature of Public official: ��-OO/ Date: 1 l:t f 0,04-.r Note. The completed form should be attached to the meeting minutes and tried in the record file.