HomeMy WebLinkAboutR-24-48 CDBG Citizen Participation PlanRESOLUTION NO. R-24-48
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER
COUNTY, FLORIDA, ESTABLISHING A CITIZEN PARTICIPATION
PLAN TO PROVIDE CITIZENS WITH INFORMATION CONCERNING
THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND
AUTHORIZING THE CITY MANAGER TO EXECUTE AND TRANSMIT
ALL DOCUMENTS TO THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT; PROVIDING FOR CONFLICTS; PROVIDING
FOR SCRIVENER'S ERRORS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, pursuant to the regulations of the United States Department of Housing and Urban
Development, it is necessary to adopt a Citizen Participation Plan that sets forth the City of
Sebastian's policies and procedures for citizen participation; and
WHEREAS, the City of Sebastian realizes the necessity of having written procedures in place to
follow during implementation of grant projects to ensure compliance with citizen participation
requirements of the CDBG program; and
WHEREAS, in compliance with the appropriate rules and regulations of the CDBG program
requirements, the proposed plan requires formal adoption.
NOW THEREFORE, THE CITY OF SEBASTIAN HEREBY DETERMINES,
FINDS, AND RESOLVES AS FOLLOWS:
Section 1. ADOPTION OF PLAN That the City hereby adopts the Citizen Participation
Plan attached to this resolution as Exhibit "A" as well as the legislative findings above.
Section 2. CONFLICT. All Resolutions or parts of Resolutions in conflict herewith are
hereby repealed.
Section 3. SCRIVENER'S ERRORS. Sections of this Resolution may be renumbered
or re -lettered and corrections of typographical errors which do not affect the intent may be
authorized by the City Manager, or the City Manager's designee, without need of further action of
the City Council by filing a corrected copy of same with the City Clerk.
Section 4. EFFECTIVE DATE. This Resolution shall become effective upon adoption.
The forgoing Resolution was moved for adoption by Dixon . The motion
was seconded by Nunn and, upon being put to a vote, the vote was as follows:
Mayor Ed Dodd aye
Vice Mayor Kelly Dixon aye
Council Member Christopher Nunn aye
Council Member Fred Jones aye
Council Member Bob McPartlan aye
The Mayor thereupon declared this Resolution duly passed and adopted this 281' day of August
2024.
ATTEST:
itWilliams, MMC
ity Clerk
CITY OF SSEBA//STI��AN, FLORIDA
By:
Ed Dodd, Mayor
Approved as to Form and Content for
Reliance by the City of Sebastian Only:
e fer Cockcroft, Esq`., City Attorney
rxmmn A
City of Sebastian, Florida
Citizen Participation Plan
Adopted as part of the 2024-2029 Consolidated Plan by the Sebastian City Council on
[Date]
This document supersedes all previous Citizen Participation Plans for the City of
Sebastian, Florida.
Introduction
The City of Sebastian, Florida, has developed this Citizen Participation Plan (CPP) to ensure
effective public involvement in the planning, implementation, and assessment of the Community
Development Block Grant (CDBG) program and other HUD -funded activities. Prepared in
accordance with HUD regulations set forth in 24 CFR 91.105, this plan establishes a process for
encouraging citizens, including minorities, non-English speaking persons, and persons with
disabilities, to participate in the development of the Consolidated Plan, its annual action plans,
any substantial amendments, the performance report (i.e., CAPER), and the CPP itself.
Purpose of the Citizen Participation Plan
The CPP ensures that residents, particularly those of low and moderate income, can participate in
the development of the Consolidated Plan, Annual Action Plan, substantial amendments, and the
Consolidated Annual Performance and Evaluation Report (CAPER). The plan aims to provide
transparency and solicit public input at various stages of the planning process, offering residents
of the community where CPD-funded activities will take place an opportunity to participate in an
advisory role in the planning, implementation, and assessment of the programs and projects.
Relevant Areas
The term "entitlement areas" refers to cities and counties eligible to receive HUD formula grants
directly. For this CPP, "non -entitlement" refers to cities and towns that do not file Consolidated
Plans individually or as part of a consortium and are not eligible to receive formula funding from
HUD directly. Sebastian is a non -entitlement area and follows the state and local guidelines for
CDBG participation.
Public Notice and Outreach
Public notices will be published in local newspapers, posted on the City's website, and displayed
at public locations. Notices will be provided in English and Spanish to accommodate non-
English speaking residents. Efforts to inform the public will include press releases, social media
posts, mass entails, and website postings. All notices will be published at least 14 calendar days
prior to public hearings to ensure ample opportunity for public awareness and participation.
Public Hearings (24 CFR 91.105(e)):
• At least two in -person public hearings will be conducted each year at a minimum of two
different stages of the program year, with additional hearings as necessary for substantial
amendments.
• "Reasonable notice" will be provided to the public for all hearings, defined as at least 15
calendar days prior to the event, with efforts to provide longer notice periods when
feasible.
• Public hearings will be designed to accommodate and encourage participation from all
community members, including minorities, non-English speaking persons, and persons
with disabilities. This includes providing accessible locations, translation services, and
materials in multiple languages.
• To enhance accessibility and participation, hearings will be conducted both in -person and
virtually (hybrid access), allowing residents to join in the manner most convenient for
them.
• The first public hearing will be conducted to gather input on housing and community
development needs before publishing the draft Consolidated Plan.
• The second public hearing will be held during the 30-day public comment period to
review and comment on the draft Consolidated Plan.
Encouraging Citizen Involvement
The city will particularly encourage the participation of low-income persons, minorities, non-
English speaking persons, and persons with disabilities. Outreach efforts will include:
• Public advertisements in plain, simple language.
• Meetings held at accessible locations and times convenient for potential beneficiaries.
• Translation services provided for significant non-English speaking populations.
Publication of Consolidated Plan Documents
The draft Consolidated Plan will be published for public review on the City's website, and a
reasonable number of hard copies will be available upon request. The publication will include
details about the amount of assistance expected the range of activities to be undertaken, and
efforts to minimize displacement.
Public Comment on the Consolidated Plan Documents
A comment period of no less than 30 days will be provided for the draft Consolidated Plan,
Annual Action Plan (AAP), substantial amendments, and Citizen Participation Plan (CPP)
submissions or changes, in accordance with non -state regulations (24 CFR 91.10*)(4); 24 CFR
91.105(c)(2)) and State regulations (24 CFR 91.115(b)(4); 24 CFR 91.105(b)(4)). The
performance report/CAPER requires a 15-day comment period as per non -state regulations (24
CFR 91.105(d)(1)) and State regulations (24 CFR 91.115(d)(1)). Public notices will be published
in various media, including local newspapers, websites, and social media, and will be available
in English and Spanish to ensure the comment period is accessible and encourages participation
from all community members, including minorities, non-English speaking persons, and persons
with disabilities. Comments will be accepted verbally at public hearings and in writing, including
emails. A summary of comments and responses will be included in the final Consolidated Plan.
Performance Reporting
The CAPER will be made available for public comment for at least 15 days before submission to
HUD. The CAPER will be accessible on the City's website, and hard copies will be available
upon request. Public comments received will be summarized and addressed in the final CAPER.
Public Access to Records
The City will provide access to information and records related to the Consolidated Plan and the
use of assistance under HUD programs for the preceding five years. Reasonable access will be
provided to housing assistance records, subject to privacy laws.
Amendments to the Consolidated Plan
A substantial amendment is required when there is a significant change in allocation priorities or
the method of fund distribution, the undertaking of an activity not previously described in the
action plan, or a change in the purpose, scope, location, or beneficiaries of an activity. A 30-day
public comment period will be provided before implementing any substantial amendments.
Notifications will be made through various media, and comments will be summarized and
included in the final amendment.
According to 24 CFR 91.105(c) and 24 CFR 91.505, the citizen participation plan must include,
among the criteria for a substantial amendment, changes in the use of CDBG funds from one
eligible activity to another. The plan must provide a comment period of not less than 30 days to
receive public feedback. The jurisdiction is required to consider any comments or views of
residents received in writing or orally at public hearings.
The grantee shall amend whenever it makes one or more of the following changes:
• A change in allocation priorities or the method of fund distribution.
• Undertaking an activity not previously described in the plan.
• A change in the purpose, scope, location, or beneficiaries of an activity.
The criteria for what constitute a substantial amendment will be identified in the jurisdiction's
citizen participation plan. These substantial amendments are subject to a citizen participation
process in accordance with the jurisdiction's plan.
Complaints and Grievances
Citizens may submit complaints regarding the CPP, Consolidated Plan, amendments, or
performance repo, ,y :u wtttl„s or orally at public meetings. The City will respond in writing
within 15 calendar days of receiving the complaint. Records of all complaints and responses will
be maintained for public review.
Use of the Plan
The City will follow this CPP in the development and execution of the Consolidated Plan,
Annual Action Plan, substantial amendments, and performance reports.
Jurisdiction Responsibility
The requirements for citizen participation do not restrict the City's responsibility or authority in
developing and executing its plans.
Anti -Displacement
The City has adopted an Anti -displacement and Relocation Policy to minimize the displacement
of low- and moderate -income people and to ensure compensation for those displaced.
For further information or assistance, please contact: Community Development Department
[Address]
[Phone Number]
[Email]
CITY OF SEBASTIAN
CITY COUNCH.. AGENDA TRANSMITTAL
DATE August 28, 2024
�j TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Alix Bernard, Community Development Director
S EB ASTI A N SUBJECT Consideration of Resolution No. R-24-48 for the
CE EIIL CELEBRATION Community Development Block Grant Citizen
19E1 • Eotl Participation Plan and conduct a Public Hearing
EXECUTIVE SUMMARY
The Citizen Participation Plan (CPP) outlines ways in which the citizens of the City can participate in
the planning, development, and implementation of its Community Development Block Grant (CDBG)
Program. Pursuant to 24 CFR 91.105, all participants in the CDBG Program are required to have a CPP
in place that clearly states the opportunity for citizen's input in the process. The CPP sets forth the
policies, procedures, and implementation strategies that the City will employ to support the involvement
of the citizens of the City in the planning and development stages of the CDBG Programs authorized by
the U.S. Department of Housing and Urban Development. Citizens fulfill an essential role in outlining
the community's needs, given their first-hand knowledge of affordable housing, redevelopment,
economic development, and opportunity needs.
Staff recommends approval of Resolution No. R-24-48.
RECOMMENDATION
Staff recommends approval of the Community Development Block Grant Citizen Participation Plan and
the adoption of Resolution No. R-24-48
ATTACHMENTS:
1. R-24-48_Citizen_Participation_Plan.docx
2. DRAFT City of Sebastian Citizen Participation Plan.pdf
FUNDING SOURCE
(Expenditure Required: Amount Budgeted: Source:
/A /A /A
Additional Funding Requested: $0.00