HomeMy WebLinkAboutR-24-42 3rd Qtr Budget AdjustmentsRESOLUTION NO. R-24-42
A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA
RECOGNIZING CERTAIN ADJUSTMENTS TO THE BUDGET FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2023 AND ENDING SEPTEMBER 30, 2024 AS PROVIDED FOR IN
EXHIBIT "A'; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, an analysis of the revenues and expenditures for the three (3) months that ended on
June 30, 2024 was made and it was determined there was a budget adjustment requiring formal approval by
the City Council; and
WHEREAS, it was determined that the City Council and City Manager previously approved all
the necessary amendments and adjustments and these are being reported in accordance with the Annual
Budget Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, THAT:
Section 1. The above recitals are hereby recognized as true correct and incorporated herein.
Section 2. The budget of the City of Sebastian, Indian River County, Florida for the Fiscal Year
beginning October 1, 2023 and ending September 30, 2024 has been amended and adjusted as necessary
within the quarter ending June 30, 2024; a summary of such amendments and adjustments being attached
hereto and more particularly identified as Exhibit "A'; the revised appropriations, if any, are set out therein
and are recognized as having been made to maintain and carry on the government of the City of Sebastian,
Indian River County, Florida.
Section 3. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed.
Section 4. Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City Manager, or the City
Manager's designee, without need of further action of the City Council by filing a corrected copy of same
with the City Clerk.
Section 5. This Resolution shall become effective immediately upon its adoption.
It was moved for adoption by Councilmember McPartlan
The motion was seconded by Councilmember
Dixon and, upon being put to a vote, the
vote was as follows:
Mayor Ed Dodd
aye
Vice -Mayor Kelly Dixon
aye
Councilmember Bob McPartlan
aye
Councilmember Fred Jones
ave
Councilmember Christopher Nunn
ave
The Mayor thereupon declared this Resolution duly passed and adopted this may of August 2024
ATrES�T: ��
c( Wt�v�rJttrW
anette Williams, MMC
City Clerk
0,1131 An.
Mayor Ed Dodd =
Approved as to form and legality for the — ' —
reliance by the —City of Sebastian only-
0 fer Cockcroft/� — - —
Attorney _
EXHIBIT "A" OF RESOLUTION R-24-42
SUMMARY OF BUDGET CHANGES
FOR THE QUARTER ENDED June 30, 2024
ADJUSTMENTS PREVIOUSLY APPROVED BY CITY COUNCIL:
Budget Before
Budget Bu
Project/Account
Change
Adjustment
Vehicles & Equipment
$0
$12,799
JAG Grant Revenue -------------------------------------($0)
--------
$12,799t------
Sidewalks/Bikepaths
$50,000
$10,572
Appropriated from General Reserves
------------------------------------------------
Infrastructure --------------------------------
Drainage
Appropriation from DST Reserves
-------------------------------
37,620) ($10,572)
!05,880
$913,120 $
After
approved and grant
2
$5781097) -rem ediaton at old Public Works Compound
ADJUSTMENTS BEING SUBMITTED FOR CITY COUNCIL APPROVAL
Project/Account
Budget Before
Change
Budget
Adjustment
Budget After
Change
Reason for Adjustment
R & R Operating EHc uipment
$3,200
$8,450
$11,650
Utilized R&R Account for repairs to the
Appropdationsfrom General R&R...............
($3,940j..........
($8,450)
_ (S12,390)
Schumann Park lift station_
R & M Buildings
$96 890
$3 223
$100 113
Utilized R&R Account for repairs to City Hall
Appropn099.s mGen_e_ralR&R
_ ($12�90j___
_____($3223)
_ _ ($15613)
air conditioner
Vehicles & Equipment__.
$17,200
$1,776
_ $18,976
Utilized R&R Account for replacement of
Appropriated from General R&R
($15,513j($1,776)
_
9)__5hp
($17,28-----------------------------------
pump.
ADJUSTMENTS PREVIOUSLY AUTHORIZED BY THE CITY MANAGER:
Budget Before Budget Budget After
Proiect/Account ChanyyR Adjustment Chan-qa Reason for Adjustment
Improvements Other Than Buildings $4,350 $2 500 $b,850 Records Rotary Club donation from 2023
is & Donations
($4.350)
($6,850)
Brew Fest to Riverview Park improvements_
d from General R&R
____
($15,613)
_ _($2,500j _
$100
($15,513)
Adjustment to close project for Yacht Club
ling
$20,000__________($100)
$19,900_
improvements and offsetR&RAccount.
:d from DST Reserves
($7,251,315)
$32,137
($7,219,1
gil
.djustment to closeout Police Department
Leases
0
3 317
1781
Appropriated from -
DST Reserves _
FEMA Grant ($22,000,000)
, Tfp atecl from DST Reserves C$7 1' 751983j
r sfructure 5�3,000,000
Appropriated from Rec. Impact Reserves_ ($375,743)
Improvements $394,223
F Ppropriated from Cemetery Reserves ($165\000)
Aporo ( ated from DST Reserves ($ 175 983)
Comper Suq des $ii`00
Ir9frovements�erThan Buildings $25,000
R & M Grounds Maintenance_ _ _ __ __ ______ __$165,000
($1S.a54t
$164,546
Generator Transfer Switch project.
($43,195)
--------------------------------------------------
$0
Adjustment to closeout project to update the
_______$43r195($7,175„9t33)
Server that was carried forward in error_
$,000,000
$1000
$1,0
$0
($6,175,98
; ,djustment to closeout project for Canal
$23,000
q_' 000
$0 0
Improvements.
$357
($375,386)
Adjustment to closeout Creative Playground
----------- ($357)
------- $393,866_
project--------------------------------------i
$13,090
t($151,910)
$17.059
($ .158,9241
Adjustment to close Microsoft Licenses,
J$947)
I$ 6,112
I$13A90)
$72,053
$8,888
Friendship Park and Cemetery Grounds
Maintenance projects.
--------
-------- $151,910-----------------------------------
-............
CITY OF SEBASTIAN
CITY COUNCIL AGENDA TRANSMITTAL
�1
SEBASTIAN
CENTENNIAL CELEBRATION
1914-1014
EXECUTIVE SUMMARY
DATE August 28, 2024
TO Honorable Mayor and City Council
THRU Brian Benton, City Manager
FROM Kenneth Killgore, Finance Director
SUBJECT Consideration of Resolution No. R-24-42 Accepting the
3rd Quarter Financial Report and Recognizing Necessary
Amendments and Adjustments to the FY 2023-2024
Annual Budget
Pursuant to City fmancial policies, budget reviews and any necessary adjustments are presented to the
City Council quarterly. A capital project status report, investment report and accomplishments are also
included.
Formal approval by City Council was previously given for adjustments to budgets for the award of a
JAG Grant; using General Fund Reserves for resurfacing Schumann Trail sidewalks; reallocating ARPA
funds to road projects; using DST Reserves to re -appropriate the Concha Dam and Gardenia Ditch
projects; and using General Fund Reserves for the remediation expenses at the Old Public Works
Compound. The adjustments requiring City Council approval include using the R&R Account for
repairs to the Schumann Park lift station; repairs to the City Hall air conditioner, and replacement of a 5
horse power pump.
In accordance with the authority given by the Annual Budget Resolution, the City Manager approved
other budget transfers between accounts within Departments and authorized adjustments that were
necessary to implement programs, projects and expenditures that were previously authorized by the City
Council. Adjustments may include budget changes within his $15,000 spending authority, budget
adjustments between budget accounts within the same departments, as well as adjustments to closeout
completed or cancelled projects. In line with this, the City Manager approved an adjustment to record a
donation by the Rotary Club to make Riverview Park improvements and several adjustments to closeout
some completed projects.
Additional details on the above adjustments are listed in Exhibit "A" as an attachment to the
Resolution.
RECOMMENDATION
Staff recommends approval of Resolution No. R-24-42.
ATTACHMENTS:
1. Resolution No. R-24-42.docx
2. Summary of Budget Changes.docx
3. 3rd Quarter Financial Report, with Capital Project Status, Investments, Loans and
Accomplishments.pdf