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Home My WebLink About07-10-2024 BOA AgendaPUBLIC INPUT The heading on Regular Meeting agendas "Public Input" provides an opportunityfor individuals to bring NEW INFORMATION OR REQUESTS TO CITY COUNCIL NOT OTHERWISE ON THE PREPARED AGENDA. Individuals are asked to resolve matters with staff prior to meetings. Individuals are asked to provide copies of materials for Council one week prior to the meeting if they intend to refer to speck material. City Council will not debate an issue during Public Input but may by consensus direct a Charter Officer in regard to the item if necessary or place a requested item on a future agenda. 8. RECESS THE CITY COUNCIL MEETING AND CONVENE THE BOARD OF ADJUSTMENT pgs 8-10 A. Approval of Minutes — May 8, 2024 BOA Meeting pg 11 B Variance Request — Engiert/Cotton —168 Harris Drive — Accessory Structure Size and Aesthetic (Transmittal) 9. ADJOURN THE BOARD OF ADJUSTMENT MEETING AND RECONVENE THE CITY COUNCIL MEETING 10. CONSENT AGENDA A11 items on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of consent agenda items unless a member of City Council so requests; in which event, the item will be removed and acted upon separately. If a member of the public wishes to provide input on a consent agenda item, he/she should request a Council Member to remove the item for discussion prior to start of the meeting or by raising his/her hand to be recognized. pgs 11-11 A. Approval of Minutes — June 12, 2024 Regular Meeting pgs 22-24 B. Selection of Anser Advisory Consulting, LLC for CDBG Grant Administration Services (Transmittal, Intent to Award, Bid Tab) pgs 25-26 C. Resolution No. R-24-32 — Authorizing Staff to Submit a Grant Application to the Florida Department of Agriculture Urban Forestry Grant Program to Conduct a City-wide Tree Canopy Survey (Transmittal, R-24-32) A RESOLUTION OF THE CITY OF SEBASTIAN, INDIAN RIVER COUNTY, FLORIDA, AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION FOR THE FLORIDA DEPARTMENT OF AGRICULTURE URBAN FORESTRY GRANT PROGRAM REQUESTING UP TO $50,000.00 TO COMPLETE A CITY-WIDE TREE CANOPY SURVEY; PROVIDING FOR CONFLICTS; PROVIDING FOR SCRIVENER'S ERRORS; AND PROVIDING FOR AN EFFECTIVE DATE. pgs 27-30 D. Approve CSA #4 for CoastalWide, LLC for Swing Bench Park Shoreline Restoration and Stabilization (Transmittal RFQ) pgs 31-36 E. Approve the Purchase Order for Commercial Door and Hardware, Inc. in the Amount of $37,064.14 for the Sebastian Municipal Golf Course Clubhouse Door Replacement and Authorize the City Manager or Designee to Execute the Purchase Order (Transmittal, Tab Sheet, RFQ) Joe%. SEBASTIAN <INTINNIAI (ELEB ATION 1911.1014 BOARD OF ADJUSTMENT 1225 Main Street, Sebastian, FL 32958 The attached May 8, 2024 Board of Adjustment minutes were approved at the July 10, 2024 Board of Adjustment meeting. Chairman Ed Dodd ATTEST: Jeanette Williams, City Clerk Regular City Council & BOA Minutes May 8, 2024 Page 3 7. PUBLIC INPUT - None 8. Mayor Dodd recessed the City Council meeting and convened the Board of Adjustment _ meeting at 6:22 p.m. A. MOTION by Vice Chair Dixon and SECOND by Mr. Nunn to approve the February 14, 2024 Board of Adjustment meeting minutes passed with a unanimous voice vote of 5-0. B. VARIANCE REQUEST FROM BRIAN DAVIS, DAVIS VACATION RENTALS, LLC IN REGARDS TO THE PROPERTY LOCATED AT 1201 INDIAN RIVER DRIVE, CURRENTLY A MULTI -FAMILY AND RETAIL USE STRUCTURE, TO ALLOW CONSTRUCTION OF A STAIRWAY FROM AN EXISTING SECOND -STORY DECK REQUIRED FOR A MEANS OF EGRESS TO BE LOCATED THREE (3) FEET FROM THE FRONT PROPERTY LINE WHEREAS THE FRONT SETBACK REQUIREMENT FOR THE CWR ZONING DISTRICT IS TEN (10) FEET IN THE CWR ZONING DISTRICT'S DIMENSIONAL CRITERIA SECTION 54-2-5.5(d)(6) OF THE LAND DEVELOPMENT CODE (Transmittal, Report, Exhibits) Mayor Dodd opened the hearing at 6:22 p.m. and the City Attorney read the variance request submitted by Davis Vacation Rentals. The City Attorney advised that speaker oath cards had been submitted by the applicant. There were no ex-parte communications to disclose. Todd Smith, P.E., Project Engineer, said the request was for a reduced setback in order to construct a second set of egress stairs from an existing deck. The structure was built in the 1940's which is prior to the adoption of any land development regulations or the Southern Building Code. Over the years, land was taken for Indian River Drive but in 1999 the City permitted the construction of balconies in the front and the applicant would like to install a second set of stairs that come down from the deck for recreational use. The Community Development Management Manager advised this has come about because they are requesting a change of use from the existing four apartments with retail space to six boutique hotel rooms which requires different building code compliance to include a second stairway. She said the building already encroaches upon the setback but since it is very minimum request, staff recommended approval. There was no public input on the item. MOTION by Mr. Nunn and SECOND by Mr. McPartlan to approve the variance request. Regular City Council & BOA Minutes May 8, 2024 Page 4 Roll call: Vice Chair Dixon - aye Mr. Jones - aye Mr. McPartlan - aye Mr. Nunn - aye Chairman Dodd - aye Motion carried. 5-0 9. Chairman Dodd adjourned the Board of Adjustment meeting and reconvened the City Council meeting at 6:33 p.m. 10. CONSENT AGENDA A. Approval of Minutes — April 10, 2024 Regular City Council Meeting B. Approval of Minutes — April 24, 2024 Regular City Council Meeting 24.100 C. Approve the Purchase of One (1) Bush Hog 2185 Flex -Wing Rotary Cutter at the Price of $28,424.60 as a Cooperative Purchase Under Sourcewell Contract 070821-BHG from Bush Hog, LLC for the City of Sebastian Municipal Airport and Authorize the City Manager or Designee to Execute the Purchase Order (Transmittal, Contract, Quote) 24.101 D. Alcoholic Beverage Approval (Transmittal, Rotary Club of Sebastian Application, Receipt) 24.102 E. Alcoholic Beverage Approval (Transmittal, Weber Family Application, Receipt) 24.103 F. Alcoholic Beverage Approval (Transmittal, Sebastian Fitness LLC Application, Receipt) MOTION by Council Member Jones and SECOND by Council Member McPartlan to approve the Consent Agenda as written. Roll call: Council Member Jones - aye Council Member McPartlan - aye Council Member Nunn - aye Mayor Dodd - aye Vice Mayor Dixon - aye Motion carried. 5-0 11. COMMITTEE REPORTS & APPOINTMENTS - None 12. PUBLIC HEARINGS - None 13. UNFINISHED BUSINESS - None CITY COUNCIL AGENDA TRANSMITTAL Council Meeting Date: July 10, 2024 Agenda Item Title: Variance Request - Englert/Cotton - 168 Harris Drive - Accessory Structure Size and Aesthetics Recommendation: STAFF REQUESTS ITEM BE TABLED TO AUGUST 28, 2024 FOR FURTHER EVALUATION. Conduct a quasi-judicial public hearing to consider a variance request to allow an accessory structure to exceed the maximum size by 50 SF, and to have non -matching fagade materials, roof materials, and roof pitch than the primary residence. Background: In January 2019, the property owners applied for a building permit to construct a concrete slab and install a pre-fab 500 SF detached garage over it. In late 2020, Code Enforcement received a complaint about carport additions that had been made to the detached garage that appeared too close to the property line. A Notice of Violation was issued after determining that the additions did not have any building permits. In the ensuing years, three Special Magistrate hearings were held regarding this case on 5/18/21, 4/19/22, and 9/13/23, and a recent Massey Compliance hearing on 4/16/24 to validate daily fines. Two Orders were issued from the Special Magistrate in 2022 and 2023 determining that the carport additions needed building permits. These decisions were never appealed by the property owners, and building permits were not applied for. At the Massey Compliance hearing, a discussion was held that variances could potentially be requested in order to allow a building permit to be issued for the structure as it exists with the carport additions. This hearing is not a reconsideration of whether the carport additions are temporary in nature and/or require a permit, but to determine if the variance request meets the specific criteria as found in Section 54-1-2.5(c)(2). In accordance with Section 54-1-2.5, staff has provided a report detailing the variance request, applicable exhibits, the criteria established for determining variances, along with additional information to assist with the Board's consideration. If Agenda Item Requires Exoenditure of Funds: Budgeted Amount: N/A Total Cost: N/A Funds to Be Utilized for Appropriation: N/A Attachments: N/A Administrative Services Department Review: / A+ City Attorney Review: C�//� Procurement Division Review, if applicable: N/if City Manager Authorization: zr Date:-46-v/a oay